Agenda Item No.
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineer Landon Kern, Assistant City Engineer V., U w
Todd Gutjahr, Public Works Analyst
FOR: City Council Meeting of August 14, 2023
SUBJECT: Acceptance of Contract Work — New City Yard Tenant Improvements — Project No. 11167
RECOMMENDATION:
That the City Council:
1) Accept the contract work completed by Three Peaks Corporation in the amount of $610,003 for the New City Yard Tenant Improvements — Project No. 11167; and 2) Authorize the recordation of the Notice of Completion for the Project; and 3) Accept As -Built Plans for the Project.
BACKGROUNDMISCUSSION:
The New City Yard Relocation Project (Relocation Project) includes the removal and relocation of the City Yard, as part of the Oak Glen Creek Specific Plan. The Relocation Project is being completed in phases and includes the site grading, the design, and fabrication of three (3) new steel structures that will serve as the City's Public Works Maintenance Yard. The Relocation Project includes the installation of three (3) steel structures, the installation of tenant improvements inside those buildings, and the design and installation of site hardscape, landscape, and paving.
On April 11, 2022, City Council awarded a contract to Three Peaks Corporation of Calimesa, CA to complete the New City Yard Tenant Improvements project (Project). The City Council also approved the amount of $23,000 for contract contingency and $12,300 for contract administration, staff time, and inspections for a total construction budget in the amount of $617,744.
The Project included the installation of the plumbing and electrical systems and structural system (building and finishing of internal walls) in the larger (60'x100') building and the installation of electrical systems in the smaller (40'x40') building and also the covered storage structure.
During the construction of the Project, Change Order No. 1 in the amount of $22,373.14 was
administratively approved to install gable vents, additional insulation, drywall, and new ceiling modifications in the larger building. On September 26, 2022, City Council authorized Change Order No. 2 in the amount of $5,184.24 for the installation of additional electrical and water service connections, vents, and the installation of an evaporative cooler in the smaller building.
Field inspections performed by staff during the course of the work and upon completion of the work have assured that the work was completed in accordance with the contract specifications for the Project.
FISCAL IMPACT:
The table below includes the approved budget and actual costs for the New City Yard Tenant Improvement project:
Approved Budget
Actual Cost
Contract
$582,444
$582,444
Contract Contingency
23,000
$22,374
Change Order No. 2
5,185
5,185
Construction Contract Administration/Staff Time/Inspection/ Material Testing/Permitting
12,300
12,300
Total
$622,929
$622,303
The table below includes the total costs to date for the Relocation Project:
Phase/Contract
Cost
Environmental Review/Permitting/Staff Costs
$127,115
City
Yard Grading Contract Costs
220,172
City
Yard Building Fabrication and Delivery
318,687
City
Yard Building Installation
516,504
Covered Storage Installation
73,000
City
Yard Tenant Improvements
622,303
City
Yard Utilities
532,570
Total Cost to Date
$2,410,351
The table below includes the estimated costs for the items of work remaining to be completed for the Relocation Project:
Remaining
Cost Estimate
Landscaping/Irrigation
$257,699
Utility Connection Fees and Costs
60,000
Furniture/Appliances/Equipment
47,430
Asphalt Paving Access Roads/Parkin Areas/Storage Areas
414,950
Misc. Site Improvements Concrete, Fencing, Gates, Material Storage Bins, etc. 197,570
Estimated Subtotal
$977,649
Total Estimated Overall Relocation Project Cost
$3,388,000
The adopted FY24 Budget includes funding in the amount of $3,388,000 for the Relocation Project in the FY24 Capital Improvement Program. The actual Project cost of $622,303 leaves a remaining budget balance in the amount of $977,649. The remaining funds will be used to complete the final phases of the Relocation Project.
Attachments:
1. Notice of Completion — Project No. 11167
Approved by:
Attachment 1
RECORDING REQUESTED BY
City of Yucaipa
WHEN RECORDED RETURN TO:
City Clerk
City of Yucaipa
34272 Yucaipa Blvd.
Yucaipa, CA 92399
Recording Fee $0 SPACE ABOVE THIS LINE FOR RECORDER'S USE Government Code 6103
NOTICE OF COMPLETION
Pursuant to the provisions of Section 9204 of the Civil Code of the State of California, NOTICE IS HEREBY GIVEN that work on the certain project known as:
PROJECT NO. 11167
NEW CITY YARD TENANT IMPROVEMENTS
No APN Number
for the City of Yucaipa was completed and accepted by the City of Yucaipa on the 14th day of August 2023
The said work was performed by Three Peaks Corporation of Calimesa, CA in accordance with the terms of the written agreement dated the 11th day of April 2022.
Dated August 14, 2023
CITY OF YUCAIPA, a Municipal Corporation, Owner
34272 Yucaipa Blvd, Yucaipa, CA 92399
Fermin G. Preciado, Director of Development Services/City Engineer A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of the document.
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
Subscribed and sworn to (or affirmed) before me on this 14th day of August 2023, by Fermin G. Preciado, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
Date
Ana V. Sauseda, CMC
Director of General Services/City Clerk
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