Agenda Item No.
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Ana V. Sauseda, Director of General Services/City Clerk 41N -'�, FOR: City Council Meeting of August 14, 2023
SUBJECT: Approve the Council Minutes of July 24, 2023
RECOMMENDATION:
That the City Council approve the minutes of the Regular City Council meeting held on July 24, 2023, as presented.
Attachments:
1. Regular Meeting Minutes — 07/24/2023
Approved
City of Yucaipa
City Council/Successor Agency/Housing Authority Minutes Regular Meeting of July 24, 2023
City Hall Council Chambers
34272 Yucaipa Blvd., Yucaipa, CA 92399
CLOSED SESSION — 5:00 PM
CALL TO ORDER
Mayor Beaver called the Closed Session meeting to order at 5:00 p.m.
CITY COUNCIL ROLL CALL
PRESENT: Justin Beaver, Mayor
Bobby Duncan, Mayor Pro Tern
Matt Garner, Councilmember
Chris Venable, Councilmember
Jon Thorp, Councilmember
ABSENT:
There were no comments.
A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION — (Paragraph (1) of subdivision (d) of Section 54956.9) Yucaipa Preservation Society v. City of Yucaipa, et al. San Bernardino Superior Court Case No. CIVSB2308052 B. CONFERENCE WITH LEGAL COUNSEL - CONFERENCE WITH REAL
PROPERTY NEGOTIATORS
Property: APN 032110101
Agency negotiator: City Manager
Negotiating parties: Mike Kooyman
Under negotiation: Price and Terms of Payment
The City Council entered Closed Session at 5:00 p.m.
OPEN SESSION — 6:00 PM
CALL TO ORDER
Mayor Beaver called to order the Regular Meeting of the City Council/Successor Agency/Housing Authority at 6:04 p.m.
City Council Minutes Page 1 of 8
PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by explorer Rylan Fernandez.
CITY COUNCIL ROLL CALL
PRESENT: Justin Beaver, Mayor
Bobby Duncan, Mayor Pro Tern
Matt Garner, Councilmember
Jon Thorp, Councilmember
Chris Venable, Councilmember
ABSENT:
STAFF
PRESENT: Chris Mann, City Manager
Jennifer Crawford, Assistant City Manager
Steven Graham, City Attorney
Ana Sauseda, Director of General Services/City Clerk
CHANGES TO THE AGENDA
City Manager Chris Mann stated that there were no changes to the agenda.
CLOSED SESSION REPORT
City Attorney Steven Graham stated that there was nothing to report out of closed session.
PUBLIC COMMENT
Joan Boskovich, Yucaipa, spoke regarding the library and the lack of space.
Hansen Wang, Yucaipa, thanked Councilman Venable & resident Kristine Mohler for their contributions to the City. He also expressed his concerns regarding some of the City's finances.
Kandie Cansler, Yucaipa, spoke regarding the upcoming bear safety event.
Richard Frost, Yucaipa, expressed his concerns over the OmniGo buses.
Kristine Mohler, Yucaipa, expressed the joy she has felt, serving on City committees over the last few years. She spoke about transparency and questioned Item B on the closed session agenda.
Richard Galves, Yucaipa, spoke regarding a Code Enforcement case pertaining to a covered patio and requested the assistance of the Council to resolve the long-standing issue.
Joel McCabe, Yucaipa, asked for more transparency and accountability from the City Council. He asked them to consider hosting town hall meetings to connect with their constituents.
City Council Minutes Page 2 of 8
Amy Simmons, Yucaipa, briefly spoke on Item B on the closed session agenda. She reminded the Council of the importance of the library project and asked them not to abandon it.
Denise Work, Yucaipa, expressed her concerns over the recall lawsuit.
CONSENT AGENDA
Mayor Beaver asked if there were any Consent Agenda items to be removed for discussion. No items were removed for discussion.
1. SUBJECT: APPROVE COUNCIL MINUTES OF JUNE 26, 2023, AND JULY 10, 2023 RECOMMENDATION: That the City Council approve City Council Minutes of June 26, 2023, and July 10, 2023.
2. SUBJECT: SECOND READING OF ORDINANCE NO.401
RECOMMENDATION: That the City Council approve the second reading of Ordinance No. 401, an Ordinance of the City Council of the City of Yucaipa, California, Amending Development Code Section 87.0725 (Sign Registration) of Division 7 (Sign Regulations) of the Yucaipa Development Code Related to Sign Registration
3. SUBJECT: SECOND READING OF ORDINANCE NO. 426
RECOMMENDATION: That the City Council approve the second reading of Ordinance No. 426, an Ordinance of the City Council of the City of Yucaipa, California, Amending the Yucaipa Municipal Code Regarding Accessory Uses to be in Compliance with State Law Updates and to Streamline the Review of Attached Parking and Architectural Additions for Accessory Dwelling Units and Finding the Amendments Exempt from the California Environmental Quality Act.
4. SUBJECT: SECOND READING OF ORDINANCE NO.427
RECOMMENDATION: That the City Council approve the second reading of Ordinance No. 427, an Ordinance of the City Council of the City of Yucaipa, California, Amending the Official Land Use Plan and Zoning Ordinance of the City of Yucaipa.
5. SUBJECT: SECOND READING OF ORDINANCE NO. 428
RECOMMENDATION: That the City Council approve the second reading of Ordinance No. 428, Amending the Official Land Use Plan and Zoning Ordinance of the City of Yucaipa.
6. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE 2022 SEPTEMBER STORM EVENT
RECOMMENDATION: That the City Council review the need to continue the local emergency, thereby recognizing the continued existence of perilous conditions as a result of the 2022 September Storm Event, and direct staff as deemed appropriate.
City Council Minutes Page 3 of 8
7. SUBJECT: MONTHLY TREASURER'S REPORT: JUNE 2023
RECOMMENDATION: That the City Council receive and file the Monthly Treasurer's Report for June 2023.
8. SUBJECT: BUDGET AMENDMENT FOR BUILDING & SAFETY PROFESSIONAL
SERVICES
RECOMMENDATION: That the City Council:
1. Increasing the revenue budget in the General Fund Building and Safety Division for building and safety fee revenue by $1,353,846; and
2. Increasing the expenditure budget in the General Fund Building and Safety Division for professional services by $880,000; and
3. Increasing the revenue budget in the Fire Fund for building and safety fee revenue by $138,462; and
4. Increasing the expenditure budget in the Fire Fund for professional services by $90,000.
9. SUBJECT: FIRST EXTENSION AND AMENDMENT TO THE PROFESSIONAL
SERVICES AGREEMENT WITH PROPS AV
RECOMMENDATION: That the City Council award and authorize the City Manager or his designee to administer the terms of the First Extension and Second Amendment to the Professional Services Agreement for FY24 with Props AV in the not to exceed amount of $400,000 to provide production services at the Yucaipa Performing Arts Center for rental clients and City events, and at various City special events.
10. SUBJECT: FACILITY LEASE AGREEMENT — YUCAIPA SENIOR NUTRITION SITE
RECOMMENDATION: That the City Council approve and authorize the City Manager to renew a Facility Lease Agreement with Family Service Association for the Yucaipa Senior Nutrition Site.
11. SUBJECT: AWARD OF CONTRACTS — ON -CALL PROFESSIONAL
ENGINEERING AND LAND SURVEY SERVICES
RECOMMENDATION: That the City Council:
1. Award and authorize the City Manager to execute a contract and the City Manager or his designee to administer the terms of the contract with B&R Consulting Engineers, Inc. of Yucaipa, California in the not -to -exceed amount of $75,000 for On -Call Professional Engineering and Land Survey Services for FY24; and City Council Minutes Page 4 of 8
2. Award and authorize the City Manager to execute a contract and the City Manager or his designee to administer the terms of the contract with RMD Surveying of Rancho Cucamonga, California in the not -to -exceed amount of $50,000 for On -Call Professional Engineering and Land Survey Services for FY24; and
3. Award and authorize the City Manager to execute a contract and the City Manager or his designee to administer the terms of the contract with Hernandez, Kroone, & Associates of San Bernardino, California in the not -to -exceed amount of $50,000 for On -Call Professional Engineering and Land Survey Services for FY24.
12. SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUCAIPA, CALIFORNIA, REPLACING AND CONSOLIDATING RESOLUTION NO'S. 2011-52, 2011-90, 2012-02, 2012-58, 2013-50, 2016-44, 2017-48, 2019-04, 2019-34, 2020-10, 2020-17, 2020-56, 2020-67, 2021-52 AND 2022-43, ESTABLISHING
ADMINISTRATIVE RULES FOR THE IMPLEMENTATION OF THE YUCAIPA
MOBILEHOME RENT STABILIZATION ORDINANCE
RECOMMENDATION: That the City Council adopt Resolution No. 2023-36, replacing and consolidating Resolution No's. 2011-52, 2011-90, 2012-02, 2012-58, 2013-50, 2016- 44, 2017-48, 2019-04, 2019-34, 2020-10, 2020-17, 2020-56, 2020-67, 2021-52 and 2022- 43, establishing Administrative Rules for the implementation of the Yucaipa Mobilehome Rent Stabilization Ordinance.
13. SUBJECT: ACCEPTANCE OF CONTRACT WORK — 2020/2021 & 2021/2022 MICRO -SURFACING PROGRAM — PROJECT NO. 11154, 2021/2022 STREET PATCHING PROGRAM — PROJECT NO. 11155 AND 2021/2022 CRACK SEALING PROGRAM — PROJECT NO. 11156
RECOMMENDATION: That the City Council:
1. Accept the contract work completed by All American Asphalt in the amount of $282,045.10 for the 2020/2021 & 2021/2022 Micro -Surfacing Program — Project No. 11154; and
2. Authorize the recordation of the Notice of Completion for the 2020/2021 & 2021/2022 Micro -Surfacing Program — Project No. 11154; and
3. Accept the contract work completed by Vance Corporation in the amount $191,207.70 for the 2021/2022 Street Patching Program — Project No. 11155; and
4. Authorize the recordation of the Notice of Completion for the 2021/2022 Street Patching Program — Project No. 11155; and
5. Accept the contract work completed by American Asphalt South in the amount of $86,517.90 for the 2021/2022 Crack Sealing Program — Project No. 11156; and
6. Authorize the recordation of the Notice of Completion for the 2021/2022 Crack Sealing Program — Project No. 11156; and
City Council Minutes Page 5 of 8
7. Authorize an amendment to the FY23 Budget of $580,108.11 to reauthorize FY21 and FY22 PMP activity.
14. SUBJECT: SPECIAL EVENT PERMIT APPLICATION — PUMPKIN PATCH LLC RECOMMENDATION: That the City Council approve the Special Event Permit Application, submitted by the Pumpkin Patch LLC, to hold a family live music concert on Sunday, August 13, 2023, at the Live Oak Pumpkin Patch and Tree Farm, located at 32335 Live Oak Canyon Road.
ACTION: MOTION BY MAYOR PRO TEM DUNCAN, SECOND BY
COUNCILMEMBER VENABLE, CARRIED 5-0, TO APPROVE CONSENT
AGENDA ITEMS NO. 1 THROUGH 14.
MAYOR AND COUNCILMEMBER BUSINESS (REPORTSI
Mayor Pro Tern Duncan asked that the meeting be closed in memory of Maddie Rameson, who had recently passed away.
DEPARTMENT REPORTS
15. SUBJECT: LEVY OF SPECIAL TAXES WITHIN COMMUNITY FACILITIES DISTRICT NO. 98-1 OF THE CITY OF YUCAIPA (CHAPMAN HEIGHTS) FOR FISCAL YEAR 2023/2024
RECOMMENDATION: That the City Council adopt Resolution No. 2023-37 authorizing the levy of special taxes within Community Facilities District No. 98-1 of the City of Yucaipa (Chapman Heights) for Fiscal Year 2023/2024.
DISCUSSION: Director of Finance White presented the Agenda Report.
Mayor Beaver recused himself from this item and left the dais at 6:44 p.m.
After Council discussion, the following Motion was made:
ACTION: MOTION BY COUNCILMEMBER GARNER, SECOND BY
COUNCILMEMBER VENABLE, CARRIED 4-0-1, (MAYOR BEAVER RECUSED HIMSELF) TO APPROVE STAFF'S RECOMMENDATION.
Mayor Beaver returned to the dais at 6:45 p.m.
16. SUBJECT: 4TH OF JULY CELEBRATION & FIREWORKS SPECTACULAR WRAP-
UP REPORT
RECOMMENDATION: That the City Council receive and file the wrap-up report for the July 4, 2023, Celebration & Fireworks Spectacular.
City Council Minutes Page 6 of 8
DISCUSSION: Community Services Supervisor Mary Johnson presented the Agenda Report.
There was no Council action as this was a receive and file only.
17. SUBJECT: SPECIAL EVENT PERMIT APPLICATION — FARMERS MARKET RECOMMENDATION: That the City Council:
1. Approve a Special Event Permit Application submitted by Countyline Community/ Countyline Farmers Market to conduct a Farmers Market on Thursday evenings and Saturdays from August 2023 to August 2024; and
2. Approve the Applicant's request for the City to co-sponsor the Farmers Market; and
3. Approve a Beer and Wine Garden at the Farmers Market.
DISCUSSION: Director of Community Services Wolfe presented the Agenda Report.
Councilmember Garner recused himself due to a conflict of interest and left the dais at 6:51 p.m.
After Council discussion, the following Motion was made:
ACTION: MOTION BY COUNCILMEMBER VENABLE, SECOND BY
COUNCILMEMBER THORP, CARRIED 4-0-1, (COUNCILMEMBER GARNER RECUSED HIMSELF) TO APPROVE STAFF'S RECOMMENDATION.
Councilmember Garner returned to the dais at 6:55 p.m.
18. SUBJECT: INTRODUCTION AND FIRST READING OF ORDINANCE NO.425, AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF YUCAIPA, CALIFORNIA, ADDING CHAPTER 5.32 TO THE YUCAIPA MUNICIPAL CODE REGARDING
HOTELS AND MOTELS
RECOMMENDATION: That the City Council approve the introduction and first reading of Ordinance No. 425, an Ordinance of the City Council of the City of Yucaipa, California, Adding Chapter 5.32 to the Yucaipa Municipal Code Regarding Hotels and Motels.
DISCUSSION: City Attorney Graham presented the Agenda Report.
After Council discussion, the following Motion was made:
ACTION: MOTION BY MAYOR PRO TEM DUNCAN, SECOND BY
COUNCILMEMBER THORP, CARRIED 5-0, TO APPROVE STAFF'S
RECOMMENDATION.
City Council Minutes Page 7 of 8
ANNOUNCEMENTS
Councilmember Venable thanked Ms. Mohler for bringing a bike race to the City of Yucaipa.
Mayor Beaver asked residents to consider attending the Bear Safety Event. The next regularly scheduled meeting will be August 14, 2023, at 6:00 p.m.
The meeting was adjourned in memory of Maddie Rameson at 7:11 p.m.
Justin Beaver, Mayor
ATTEST:
Ana V. Sauseda, CMC
Director of General Services/City Clerk
City Council Minutes Page 8 of 8