Agenda Item No.
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineerlvq- Landon Kern, Assistant City Engineer
Katrina Kunkel, Associate Engineer'X.'
FOR: City Council Meeting of September 25, 2023
SUBJECT: Award of Agreement — Citywide Engineering and Traffic Survey for Speed Limits RECOMMENDATION:
That the City Council award and authorize the City Manager to execute the agreement and the City Manager or his designee to administer the terms of the agreement with Minagar & Associates, Inc. of Laguna Hills, CA in the not -to -exceed amount of $46,961 to conduct a Citywide Engineering and Traffic Survey for Speed Limits.
BACKGROUND:
The California Vehicle Code (CVC) Sections 627, 22348 through 22413 and 40802 require local agencies to conduct Engineering and Traffic Surveys for Speed Limits on street segments once every five years, or seven years under certain circumstances where police officers have met specific training requirements, in order for speed limits to be enforced through the use of radar.
All of the streets and street segments surveyed in the City of Yucaipa are part of the Federal -Aid roadway system. School zones and local streets and roads, which are not part of the Federal -Aid roadway system, are an exception to this requirement since their speed limit is established by the CVC.
DISCUSSION:
The previous Citywide Engineering and Traffic Survey for Speed Limits (Study) for the City of Yucaipa was completed in 2018. The City Council adopted the Study by resolution at the November 14, 2018, City Council Meeting.
Since it has been five years, on August 10, 2023, the City advertised a Request for Proposal/Qualifications (RFP/RFQ) to conduct another Study.
On September 5, 2023, staff accepted qualification and proposals from engineering firms to complete the Study. The following six (6) firms submitted their qualifications and proposals for the requested services:
Firm
Office Location
1 Minagar & Associates, Inc.
Laguna Hills, CA
2 Hartzog & Crabill
Tustin, CA
3 AGA
Fullerton, CA
4 TJKM
Pleasanton, CA
5 STC Traffic, Inc.
1 Carlsbad, CA
6 GTS
Los Angeles, CA
Taking into consideration the firms' experience, approach to the services being requested, and the cost proposal information, staff evaluated the proposals utilizing the City's administrative qualifications -based selection process. Minagar & Associates, Inc. was deemed the most qualified to provide the requested services. Staff is recommending the award of an agreement to Minagar & Associates in the not -to -exceed amount of $46,961 to complete the Study.
FISCAL IMPACT:
The estimated cost of the agreement in the amount of $46,961 is included in the City's approved FY24 Capital Improvement Program Budget.
Attachment:
1. Professional Services Agreement
Approved by:
ATTACHMENT 1
PROFESSIONAL SERVICES AGREEMENT
BY AND BETWEEN
THE CITY OF YUCAIPA
A CALIFORNIA MUNICIPAL CORPORATION
AND
MINAGAR & ASSOCIATES, INC.
CITY OF
"v �
Form Approved 2/17/2023
Page I I
PROFESSIONAL SERVICES AGREEMENT
FOR CITYWIDE ENGINEERING AND TRAFFIC STUDY FOR SPEED LIMITS BETWEEN THE CITY OF YUCAIPA AND MINEGAR & ASSOCIATES, INC.
THIS PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made and entered into this 25th day of September, 2023 ("Effective Date"), by and between the City of Yucaipa ("City"), a California Municipal Corporation and Minegar & Associated, Inc., Laguna Hills, CA a Stock Corporation ("Consultant"). For the purposes of this Agreement City and Consultant are sometimes hereinafter referred to as "Party" and hereinafter collectively referred to as the "Parties."
RECITALS
a) City has sought by issuance of request for proposals, the performance of the Citywide Engineering and Traffic Study for Speed Limits defined and described particularly in Section 2, "Scope of Services and Schedule of Performance" of this Agreement. b) Consultant was selected by City to perform those services. c) Consultant was selected by City on the basis of Consultant's demonstrated competence and the professional qualifications necessary for the satisfactory performance of the services required.
d) City has authority to enter into this Agreement and the City Manager has authority to execute this Agreement.
e) The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Section 2 "Scope of Services" of this Agreement and desire that the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, for and in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:
SECTION 1. TERM OF AGREEMENT
(a) Subject to the provisions of Section 21 "Termination of Agreement" of this Agreement, the Term of this Agreement is through June 30, 2024, commencing on Effective Date, unless otherwise extended by written agreement of the Parties. (b) The City Manager may, in his or her sole discretion, unilaterally exercise an option to extend the Agreement on a month -to -month basis following expiration on the same terms and conditions, including compensation as set forth in Section 4 "Compensation."
(c) Consultant acknowledges that the Agreement term may extend over multiple City fiscal years, and that work and compensation under this Agreement is contingent on the City Council appropriating funding for and authorizing such work and compensation for those fiscal years. This Agreement may be terminated by the City Manager at the end of a fiscal year when sufficient funding is not appropriated and authorized for the subsequent fiscal year. City is not obligated to pay Consultant for any amounts not duly appropriated and authorized by City Council.
SECTION 2. SCOPE OF SERVICES
Subject to this Agreement, all addendums and exhibits attached and incorporated hereto, Consultant agrees to perform the services and tasks set forth in Exhibit "A," "Scope of Services/Proposal" (hereinafter, the "Services"), and the City agrees to retain and does hereby retain Consultant for the Services.
SECTION 3. ADDITIONAL SERVICES
Consultant shall not be compensated for any work rendered in connection with its performance of this Agreement that are in addition to or outside of the Services unless such additional services are authorized in advance and in writing in accordance with Section 25 "Administration and Implementation" or Section 27 "Amendment" of this Agreement. If and when such additional work is authorized, such additional work shall be deemed to be part of the Services.
SECTION 4. COMPENSATION
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in Exhibit "B" "Cost Proposal" and made a part of this Agreement by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $46,961 ("Not to Exceed Amount"), unless additional compensation is approved in writing in accordance with Section 25 "Administration and Implementation" or Section 27 "Amendment" of this Agreement.
(b) Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.
(c) If this Agreement is extended pursuant to Section 1 "Term of Agreement," the City shall pay the same rates specified in Exhibit "B" "Cost Proposal." SECTION 5. METHOD OF PAYMENT AND INVOICING
(a) Payment shall be made in accordance with City's usual accounting procedures upon receipt and approval of an itemized invoice setting forth the services performed. The invoices shall be delivered to City at the address set forth in Section 23, "Notices" hereof. Under no circumstances shall the total amount paid to Consultant under this Agreement exceed the
City Manager's authority without approval by the City Council. (b) Consultant shall submit within 30 days of the end of each month a complete and accurate written itemized invoice for services performed and/or goods provided. The invoice must be in a format approved by City. In order to receive payment, Consultant shall submit to City an itemized invoice, on a monthly basis, for services performed pursuant to this Agreement. Each itemized invoice shall identify at the top of the first page, the Not to Exceed Amount (as set by Section 4(a) above), the total amount billed to date, the services rendered during the billing period, and the amount due for the statement invoice for which reimbursement is sought in the statement invoice. The invoice shall detail charges by the following categories: labor (by sub -category), travel, materials, equipment, supplies, and sub consultant contracts. Sub consultant charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in Section 4(a) and Exhibit `B" include payment of labor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of tasks performed and the amount of time incurred for or allocated to that task. City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. (c) Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant's correct and undisputed invoice. (d) The Parties estimate that performance of this Agreement will be accomplished without an increase in the Not to Exceed Amount. Consultant shall notify the City in writing whenever it has reason to believe that the costs the Consultant expects to incur under this Agreement in the following sixty (60) days, when added to all costs previously incurred, will exceed eighty percent (80%) of the Not to Exceed Amount specified herein. As part of the notification, the Consultant shall provide the City with a revised estimate of the total cost of performing this Agreement.
SECTION 6. INSPECTION AND FINAL ACCEPTANCE
City may inspect and accept or reject any of Consultant's work under this Agreement, either during performance or when completed. City shall reject or finally accept Consultant's work within sixty (60) days after submitted to City. City shall reject work by a timely written explanation, otherwise Consultant's work shall be deemed to have been accepted. City's acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as amount to fraud. Acceptance of any of Consultant's work by City shall not constitute a waiver of any of the provisions of this
Agreement including, but not limited to, Section 17 "Indemnification" and Section 18 "Insurance."
SECTION 7. OWNERSHIP OF DOCUMENTS
All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Consultant in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Consultant. Upon completion, expiration or termination of this Agreement, Consultant shall turn over to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents.
If and to the extent that City utilizes for any purpose not related to this Agreement any maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents prepared, developed or discovered by Consultant in the course of providing the Services pursuant to this Agreement, Consultant's guarantees and warranties in Section 11 "Standard of Performance" of this Agreement shall not extend to such use of the maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents.
SECTION 8. INTELLECTUAL PROPERTY RIGHTS ASSIGNMENT
For no additional compensation, Consultant hereby assigns to City all of Consultant's rights, title, and interest in and to the content of all deliverable materials created by Consultant or its employees, agents, or sub consultants, including copyrights, in connection with the Services performed under this Agreement. Consultant shall promptly execute and deliver, and shall cause its employees, agents, and sub consultants to promptly execute and deliver, upon request by the City or any of its successors or assigns at any time and without further compensation of any kind, any power of attorney, assignment, application for copyright, patent, trademark or other intellectual property right protection, or other papers or instruments which may be necessary or desirable to fully secure, perfect or otherwise protect to or for the City, its successors and assigns, all right, title and interest in and to the content of the deliverable materials. For purposes of this section deliverable materials includes all works, tangible or not, created under this Agreement including, without limitation, documents, material, data, reports, manuals, specifications, artwork, drawings, sketches, computer programs and databases, schematics, photographs, video and audiovisual recordings, sound recordings, marks, logos, graphic designs, notes, website, domain names, inventions, processes, formulas matters and combinations thereof, and all forms of intellectual property. The provisions of this paragraph are binding on the successors, assigns and heirs of Consultant and shall survive the termination of Consultant's Services under this Agreement.
SECTION 9. CONSULTANT'S BOOKS AND RECORDS
(a) Consultant shall maintain any and all documents and records demonstrating or relating to Consultant's performance of the Services. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the Services provided by Consultant pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures. (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Consultant's address indicated for receipt of notices, "Section 23," of this Agreement.
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Consultant's business, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be granted to City, as well as to its successors in interest and authorized representatives.
SECTION 10. INDEPENDENT CONTRACTOR
(a) Consultant is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Consultant shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. (b) The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Consultant or any of Consultant's officers, employees, sub consultants or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant's officers, employees,
or agents are in any manner officials, officers, employees or agents of City. (c) Neither Consultant, nor any of Consultant's officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City's employees. Consultant expressly waives any claim Consultant may have to any such rights.
SECTION 11. STANDARD OF PERFORMANCE
Consultant represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Consultant under this Agreement, and shall use such skill, prudence, and diligence as other members of Consultant's profession commonly possess and exercise. In addition to the general standards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit "A" "Scope of Services/Proposal" that shall also be applicable to Consultant's work under this Agreement. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.
SECTION 12. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Consultant shall at all times observe and comply with all such laws, ordinances and regulations, and shall be solely responsible for any failure to comply with all applicable laws, ordinances and regulations. Consultant represents and warrants that Consultant has obtained or shall promptly obtain all necessary licenses to perform the Services set forth in this Agreement and that such licenses are in good standing, including but not limited to obtaining a City business license. Consultant further represents and warrants that the services provided herein shall conform to all ordinances, policies and practices of the City. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Consultant to comply with this section.
SECTION 13. PREVAILING WAGE LAWS
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects. To the extent applicable, Consultant shall defend, indemnify, and hold the City,
its elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.
SECTION 14. NONDISCRIMINATION
Consultant and subconsultants shall not unlawfully discriminate, harass, or allow harassment against any person because of sex, sexual orientation, gender, gender identity, gender expression, reproductive health decision -making, race, color, religious creed, marital status, ancestry, national origin, medical condition, genetic information, age, disability (mental and physical), or military or veteran status in connection with or related to the performance of this Agreement. Consultant and subconsultants shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, § 12900 et seq.) and the applicable regulations promulgated thereunder (Cal. Code of Regs, tit. 2, § 7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, § 12990 (a)-(f), are incorporated into this Agreement by reference and made a part hereof as set for in full (Cal. Code of Regs, tit. 2, § 7285.0, et seq.). Consultant shall include the non-discrimination and compliance provisions of this section in all subcontracts to perform work under this Agreement.
SECTION 15. CONFLICTS OF INTEREST
(a) Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant's performance of the Services. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. (b) City understands and acknowledges that Consultant is, as of the date of execution of this Agreement, independently involved in the performance of non -related services for other governmental agencies and private parties. Consultant is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. (c) City understands and acknowledges that Consultant will, perform non -related services for other governmental agencies and private parties following the completion of the Services under this Agreement. Any such future service shall not be considered a conflict of interest for purposes of this section.
SECTION 16. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public
domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law. (b) Consultant, its officers, employees, agents or sub consultants, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or sub consultant of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of Consultant's conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or sub consultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
SECTION 17. INDEMNIFICATION
(a) To the fullest extent permitted by law, Consultant shall indemnify, protect, defend (with legal counsel reasonably selected by the City) and hold harmless City and any and all of its elected and appointed officials, officers, employees, representatives and agents ("Indemnified Parties") from and against any and all claims, actions and proceedings (whether at law or equity, administrative or judicial), demands, orders, judgments, losses, injuries (including, without limitation, injury to or death of an employee of Consultant or sub consultants), liabilities of every kind (including, without limitation, incidental and consequential damages, court costs, and litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and cost of investigation), damages, costs and expenses, including attorney's fees and costs, (collectively "Claims") that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, performance of Services by Consultant, its officers, agents, employees, representatives, sub consultants, anyone directly or indirectly employed by any of them, or anyone that they control.
Consultant's duty to indemnify, protect, defend and hold harmless Indemnified Parties,
shall not include any Claims arising from the sole negligence or willful misconduct of the Indemnified Parties.
(b) Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every sub consultant, subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement naming the Indemnified Parties as additional indemnitees.
In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this section.
Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this Agreement and this section.
SECTION IS. INSURANCE
Consultant agrees to obtain and maintain in full force and effect during the Term of this Agreement the insurance policies set forth in Exhibit "C" "Insurance" and made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Consultant agrees to provide City with copies of required policies upon request.
SECTION 19. ASSIGNMENT
The expertise and experience of Consultant are material considerations for this Agreement. City has an interest in the qualifications and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant under this Agreement. In recognition of that interest, Consultant shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Consultant's duties or obligations under this Agreement without the prior written consent of the City, which may be given in the sole and absolute discretion of the City Manager. Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement pursuant to Section 21 "Termination of Agreement." City acknowledges, however, that Consultant, in the performance of its duties pursuant to this Agreement, may utilize sub consultants.
If in the performance of its duties Consultant utilizes sub consultants or subcontractors, Consultant covenants that subcontracts, if any, shall contain a provision making sub consultants or subcontractors subject to all provisions stipulated in this Agreement, including without limitation, the insurance obligations set forth in Section 18 "Insurance." The Consultant acknowledges and agrees that the City is an intended beneficiary of any work performedby any sub consultant or subcontractor for purposes of establishing a duty of care between any sub consultant or subcontractor and the City.
SECTION 20. CONTINUITY OF PERSONNEL
Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff and subcontractors / sub consultants, if any, assigned to perform the Services. Consultant shall notify City of any changes in Consultant's staff and subcontractors/sub consultants, if any, assigned to perform the Services prior to and during any such performance.
SECTION 21. TERMINATION OF AGREEMENT
(a) City may terminate this Agreement in its sole and absolute discretion, with or without cause, at any time by giving written notice of termination to Consultant. In the event such notice is given, Consultant shall cease immediately all work in progress. (b) Consultant may terminate this Agreement for cause at any time upon thirty (30) days written notice of termination to City.
(c) If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant, or City may terminate this Agreement immediately upon written notice.
(d) Upon termination of this Agreement by either Consultant or City, all property belonging exclusively to City which is in Consultant's possession shall be returned to City. Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in Section 5 "Method of Payment and Invoicing" of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 5 "Method of Payment and Invoicing" of this Agreement. (e) Upon written notice, City may suspend all or any portion of Consultant's performance under this Agreement at its sole option and for its convenience for a reasonable period of time not to exceed six (6) months. City will pay to Consultant a sum equivalent to the reasonable value of the services satisfactorily provided up to the date of suspension. City may rescind the suspension prior to or at six (6) months by providing Consultant with written notice of the rescission, at which time Consultant would be required to resume performance in compliance with the terms and provisions of this Agreement. Consultant will be entitled to an extension of time to complete performance under this Agreement equal to the length of the suspension unless otherwise agreed to in writing by the Parties.
SECTION 22. EXCUSABLE DELAYS
Neither Party shall be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of either Party. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.
SECTION 23. NOTICES.
All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or certified mail, postage prepaid and return receipt requested, addressed as follows:
To City: City of Yucaipa
Attn: City Manager
34272 Yucaipa Blvd
Yucaipa, CA 92399
To Consultant: Minagar & Associates, Inc.
Attn: Fred Minagar
23282 Mill Creek Dr.
Suite 120, East Tower
Laguna Hills, CA 92653
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.
SECTION 24. AUTHORITY TO EXECUTE.
The person or persons executing this Agreement on behalf of Consultant represents and warrants that he/she/they has/have the authority to so execute this Agreement and to bind Consultant to the performance of its obligations hereunder.
SECTION 25. ADMINISTRATION AND IMPLEMENTATION.
This Agreement shall be administered and executed by the City Manager or his or her designated representative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 27 "Amendment" and the City Manager's contracting authority under the City of Yucaipa Municipal Code.
SECTION 26. BINDING EFFECT.
This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.
SECTION 27. AMENDMENT.
No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Consultant and by City. The City Manager shall have the authority to approve any amendment to this Agreement if the total compensation under this Agreement, as amended, would not exceed the City Manager's contracting authority. All other amendments shall be approved by the City Council. The Parties agree that the
requirement for written modifications cannot be waived and that any attempted waiver shall be void.
SECTION 28. WAIVER.
Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement.
SECTION 29. LAW TO GOVERN; VENUE.
This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of San Bernardino, California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in San Bernardino,
SECTION 30. ATTORNEV'S FEES, COSTS AND EXPENSES.
In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.
SECTION 31. ENTIRE AGREEMENT.
This Agreement, including the attached exhibits and addendums, along with any amendments thereto, is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.
SECTION 32. SEVERABILITV.
If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).
SECTION 33. INCORPORATION AND CONFLICTING TERMS.
(a) The following documents are incorporated and made part of this Agreement by this reference:
1. All exhibits and addendums
2. All amendments
3. Consultant's proposal, if any
4. Any laws, regulations, requirements, or restrictions, applicable to the funding source used by City to pay Consultant for any portion of work done under Agreement ("Funding Restrictions")
(b) The documents listed above shall be referred to collectively as the "Agreement Documents." The Agreement Documents are intended to be complementary, and a requirement in one Document is effective as if it appeared in all the Documents. In the event of a conflict between any of the Agreement Documents, the Documents shall be given effect in the following order: Funding Restrictions, Amendments (most recent first), this Agreement, Insurance requirements, exhibits and addendums, and Consultant's proposal. Where the requirements of one Document are more stringent then another the more stringent shall govern.
SECTION 34. TIME OF THE ESSENCE.
Time is of the essence for each and every provision of this Agreement.
PROFESSIONAL SERVICES AGREEMENT
FOR ENGINEERING AND TRAFFIC STUDY FOR SPEED LIMITS
BETWEEN THE CITY OF Yucaipa AND MINEGAR & ASSOCIATES, INC.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first -above written.
CITY OF YUCAIPA
Chris Mann
City Manager
ATTEST:
CITY CLERK
:
APPROVED AS TO FORM:
CITY ATTORNEY
CONSULTANT
AO -
Its:
Attachment A
REQUEST FOR PROPOSAL
TO PROVIDE
CITYWIDE ENGINEERING AND
TRAFFIC SURVEY FOR SPEED LIMITS
FOR
CITY OF YUCAIPA
PUBLIC WORKS DEPARTMENT
PRESENTED TO:
CITY OF YUCAIPA
�92 Public Works Department
34272 Yucaipa Boulevard
Yucaipa, CA 92399
PREPARED BY:
MINAGAR & ASSOCIATES, INC.
y Traffic/Civil/Electrical Engineering - ITS - Transportation Planning - CEM 23282 Mill Creek Drive, Suite 120, East Tower
Laguna Hills, CA 92653
Tel: (949) 707-1199
SEPTEMBER 5, 2023
MINAGAR & ASSOCIATES, INC.
f
Traffic/Civil/Electrical Engineering - ITS - Transportation Planning & CEM �Secti•
September 5, 2023
Mr. Fermin Preciado, PE
Director of Development Services/City Engineer
City of Yucaipa
Public Works Department
34272 Yucaipa Boulevard
Yucaipa, CA 92399
Re: Proposal to Provide Citywide Engineering and Traffic Survey (E&TS) for Speed Limits in the City of Yucaipa, CA
Dear Mr. Preciado,
On behalf of the Minagar & Associates, Inc. Team, I would like to take this opportunity to present our proposal to conduct a Citywide Engineering and Traffic Survey for Speed Limits in the City of Yucaipa. Based in Laguna Hills, CA, Minagar & Associates, Inc. is a Southern California firm with national experience and international exposure. Since 1993, our firm has completed the following:
25 Citywide Engineering and Traffic Speed Surveys (E&TS) (shown below) 1,400+ Street Segments' Radar Surveys
Minagar & Associates, Inc.'s 25 Completed Engineering and Traffic Surveys (E&TS) Contract
Speed Zone
Agency
County
Year
MUTCD Version
Segments
1 City of Rancho Mirage
Riverside
2023
CAMUTCD 2014 (Rev. 7. 2023)
67 2.
City of Solana Beach
San Diego
2023
CAMUTCD 2014 (Rev. 7. 2023)
29 3.
.'�
City of Needles
San Bernardino
2022
CAMUTCD 2014 (Rev. 6. 2021)
21 4.
City of Colton
San Bernardino
2022
CAMUTCD 2014 (Rev. 6. 2021)
44 5.
City of South Gate
Los Angeles
2021-2022
CAMUTCD 2014 (Rev. 6, 2021)
49 6.
jv
City of Santa Fe Springs
Los Angeles
2021-2022
CAMUTCD 2014 (Rev. 6.2021)
115
7. City of Pomona
Los Angeles
2020-2021
CAMUTCD 2014 (Rev. 5. 2020)
131
8. „
City of Beaumont
Riverside
2017-2018
CAMUTCD 2014 (Rev. 2.2017)
48 9.
City of Bell
Los Angeles
2017
CAMUTCD 2014 (Rev. 2. 2017)
14 10.
(. 1
City of Rancho Mirage
Riverside
2017
CAMUTCD 2014 (Rev. 2, 2017)
66 11.
t
City of Santa Fe Springs
Los Angeles
2016-2017
CAMUTCD 2014 (Rev. 1. 2015)
115
12. City of South Pasadena
Los Angeles
2014-2015
CAMUTCD 2014
60 13.
City of Santa Fe Springs
Los Angeles
2014
CAMUTCD 2012
115
14. City of Colton,*
San Bemardino
2013-2014
CAMUTCD 2012
44 15.
City of Culver City
Los Angeles
2013
CAMUTCD 2012
70 16.
City of Lawndale
Los Angeles
2013
CAMUTCD 2012
22 17.
City of South Pasadena
Los Angeles
2012
CAMUTCD 2012
5 18.
City of San Marino
Los Angeles
2011
CAMUTCD 2010
59 19.
City of South Pasadena
Loc Angeles
2010
CAMUTCD 2010
6 20.
City of Manhattan Beach
Los Angeles
2010
CAMUTCD 2010 (2009 Rev.)
51 21.
City of Santa Fe Springs
Los Angeles
2009
CAMUTCD 2006
115
22. City of Baldwin Park
Los Angeles
2009
CAMUTCD 2006
54 23.
City of Rancho Santa Margarita
Orange County
2004
MUTCD 2003 (CA Supp.)
11 24.
b
City of Baldwin Park
Los Angeles
2004
MUTCD (CA Supp.)
54 25.
-..,,._,
City of Redondo Beach
Los Angeles
2003
MUTCD
57 E&TS Projects - Total Radar Speed Zone Segments Surveyed 1,471
23282 Mill Creek Drive, East Tower, Suite 120, Laguna Hills, CA 92653 Tel: (949) 707-1199, Web: www.minagarinc.com
MINAGAR & ASSOCIATES, INC. so
Traffic/Civil/Electrical Engineering — ITS — Transportation Planning & CEM y 900+ Nationwide Projects
• Cnn l:al $ t:nrlhnrn C.�I�fmm�:
• 3 EIRlN;FE Prajcds
• 7 Traffic Impact ReporVAnalyses Projects
• 2 Pao-4
Studies
•2TDM P'g eta
• 2 Transporlalion Planning Projects
• 7 Computer Simulellcn Proi.l.
• 2 Computer MW64 Prpjecls
• 5dn50 Stmnced.'Retm d Sgruls
• 16 Signal Toning and Oplimaatlon Projects
• 10 System Evaluation Projocls
• 5 Construct- Manage-WInspect-1
Insusll Lion Plojocls
• a Teadang and Trawrg Projects
• 6 Before' &'After' Proieces
• 11 ITS Projects
• 4 PS&E Projc b
♦ Soulhnrn C.vilomin
• II EIRIEISIEAPrnjecls
• 66 T.5c, Imp ad
RoperMna".x Plgeds
• 43 Pal Sludges
• 25 Trnnsponabon Planning Propels
• 23 Syslom Vas En" P'cl
• 1
6 Mwvcipal Engineering Projads
• a I Traffic Engsnaemsg Projects
• a Trafr Management Plat Projects
• 051 Synch--medlR timed Signals
• 2 TOM Projects
• 17 Computer Modeling Projects
• 6 Rail Trammel Projects
• 3 Seaport Projects
• 1 Airporl Project
• 13 Toll Pro: & Rnandal Stud- Projects
• 34 Sgnal Tmng Projects
• 21 Signal Optijecls mization Pro
• 50 Sgnal Design Plojcts
• 31 Inlertnnnod Desgn Projects
• 71 PS6E Projects
• 22 TraR,c Sgnal Systems Desgn Projects
• 15 Computer Simulation Projects
28Consu'll:i fit Managemerwinspe t,oN
• Inslaftion Projects
• 110 Teaching and Tragnrrg Projects
• 25 Tragic Coattol Plan Projects
• 23 Signing and Striping Plan Projects
MINAGAR & ASSOCIATES, INC.
��/ 30 YuTs of 61cNgnce
r • \N2..hlnnlnn.
JI •2EIWEISrFA Projects
• I Tratrc Impact ReporljA-",, Propd
• 0-al
• 1 EIRiEISIEA Prupct
• I Traffic Impact ReponlAnaly- Propel
• I ahr_
• 1 EIR1EISrEA Pro,ed
• 1 Tragic Impact RepoNAnalysis Pnged
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• 4 Prgecls for Inc Fedrral Llghway Admldsaalion
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• 1 Signal OPIrcn¢alion Project
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/ • 3 EIWEISrEA Ngocls
• a TnRc Impact Rep.1tVArwlyv1
P gods
1 I Tell Road1Fntl Study Project
• a Trail.. Engneoring Projects
j • 1 Traffic Control Plan Proved
I 1 Signing and Striping Project
1 I ITS Project
I1 hla�•.a nhnmclt www.minagarinc.com
MINAGAR & ASSOCIATES, INC. All,
Traffic/Civil/Electrical Engineering — ITS — Transportation Planning & CEM More than 85% of Minagar & Associates, Inc.'s projects are from repeat clients and client referrals. The figures on the following page show some of Minagar & Associates, Inc.'s public and private sector clients over the past 30 years.
Representative Private Sector Representative Public
Clients Tree Clients Tree
Minagar offers statewide and region -level expertise in traffic management with local responsiveness and knowledge. Fred Minagar, MS, RCE, PE, FITE, the proposed Project Manager, brings the political know-how as a 24-year-elected Mayor/Council Member, appointed Planning Commission Chairman -Traffic Commission Chairman/ Commissioner. �nrl -T ' '- �'r�' - FRED MINAGAR
As the Officer -in -Charge, I hereby accept all the terms & conditions outlined in the RFP and declare that we have no exceptions or deviations. We affirm this proposal's validity in its entirety up to ninety (90) days from the date of its receipt, and are committed to completing this E&TS project for the City in within 90 days from the Notice to Proceed.
Please feel free to contact me directly with any additional questions you might have at (949) 707-1199 ext. 2# or via e-mail at minagari(a minagarinc.com. We do look forward to working with you and your staff to perform this speed survey project.
Sincerely,
MINAGAR & ASSOCIATES, INC. (A California Corporation)
j 11 "U. %
Fred Minagar, MS, RCE, PE, FITE
President/Senior Project Managed
23282 Mill Creek Drive, East Tower, Suite 120, Laguna Hills, CA 92653 Tel: (949) 707-1199, Web: www.minagarinc.com
REQUEST FOR PROPOSAL TO PROVIDE srEED
NEDR[ED
CITYWIDE ENGINEERING & TRAFFIC SURVEY for SPEED LIMITS PADAfl
CITY OF YUCAIPA, CA
Section1 — Cover Letter.......................................................................................................... 3 Section 2 — Qualifications, Related Experience, and References ......................................... 3 FirmBackground.................................................................................................................. 3 ProposedSubconsultant.....................................................................................................4 Relevant Project Experience............................................................................................... 4 Section 3 — Proposed Staffing and Project Organization...................................................... 9 Section 4 — Work Plan/Technical Approach..........................................................................10 ProposedProject Schedule................................................................................................14 Section5 — Fee Schedule.......................................................................................................15 Appendix A: Key Personnel Resumes
Appendix B: Speed Gun Calibration Certificates
0 MINAGAR & ASSOCIATES, INC. 2
REQUEST FOR PROPOSAL TO PROVIDE srEED
RA
r' CITYWIDE ENGINEERING & TRAFFIC SURVEY for SPEED LIMITS �p
CITY OF YUCAIPA, CA
S4ection 27Qua�fcatla,.re,�aJpted.Experience, and References Firm Background
Minagar & Associates, Inc. is a full -service traffic engineering, transportation planning and ITS professional consulting firm, specialized in the areas of:
Traffic Engineering
.a
Intelligent Transportation Systems (ITS) Design & Deployment Transportation Planning
Municipal Engineering Services
Construction Engineering Management �rv��,e' �A-
Since Minagar & Associates, Inc.'s inception in 1993, the firm has completed over 900 traffic engineering projects in 14 counties and 86 cities in the State of California.
Successful completed projects have comprised:
25 Engineering & Traffic Surveys
1,400+ Engineering & Traffic Survey Segments
350+ Traffic Studies
9 City Traffic Engineer Contracts
120+ Plans, Specifications & Estimates (PS&E) Design Projects 400+ Traffic Control Plan (TCP), Traffic Signal & ITS Design Projects Minagar & Associates, Inc.'s 25 Completed E&TS Projects in California Contract
Zone
Agency
County
Year
MUTCD Version
S! mpee
g
1. "
City of Rancho Mirage
Riverside
2023
CAMUTCD 2014 (Rev. 7, 2023)
67 2.
City of Solana Beach
San Diego
2023
CAMUTCD 2014 (Rev. 7, 2023)
29 3.
City of Needles
San Bernardino
2022
CAMUTCD 2014 (Rev. 6. 2021)
21 4.
City of Colton
San Bernardino
2022
CAMUTCD 2014 (Rev. G. 2021)
44 5.
City of South Gate
Los Angeles
2021-2022
CAMUTCD 2014 (Rev. 6. 2021)
49 6.
__
y"a
City of Santa Fe Springs
Los Angeles
2021-2022
CAMUTCD 2014 (Rev. 6, 2021)
115
7. ,.,'y
City of Pomona
Los Angeles
2020-2021
CAMUTCD 2014 (Rev. 5. 2020)
131
8. _;,
City of Beaumont
Riverside
2017-2018
CAMUTCD 2014 (Rev. 2, 2017)
48 9
City of Bell
Los Angeles
2017
CAMUTCD 2014 (Rev. 2, 2017)
14 10.
City of Rancho Mirage
Riverside
2017
CAMUTCD 2014 (Rev. 2, 2017)
66 11.x
City of Santa Fe Springs
Los Angeles
2016-2017
CAMUTCD 2014 (Rev. 1. 2015)
115
12. City of South Pasadena
Los Angeles
2014-2015
CAMUTCD 2014
60 13.y
City of Santa Fe Springs
Los Angeles
2014
CAMUTCD 2012
115
14. City of Colton
San Bernardino
2013-2014
CAMUTCD 2012
44 15.
City of Culver City
Los Angeles
2013
CAMUTCD 2012
70 16.
'��
City of Lawndale
Los Angeles
2013
CAMUTCD 2012
22 17.
City of South Pasadena
Los Angeles
2012
CAMUTCD 2012
5 18.
City of San Marino
Los Angeles
2011
CAMUTCD 2010
59 19.
City of South Pasadena
Los Angeles
2010
CAMUTCD 2010
6 20.
_
City of Manhattan Beach
Los Angeles
2010
CAMUTCD 2010 (2009 Rev.)
51 21.
fkv
City of Santa Fe Springs
Los Angeles
2009
CAMUTCD 2006
115
22. C,
City of Baldwin Park
Los Angeles
2009
CAMUTCD 2006
54 23.
;4
City of Rancho Santa Margarita
Orange County
2004
MUTCD 2003 (CA Supp.)
11 24.
j
City of Baldwin Park
Los Angeles
2004
MUTCD (CA Supp.)
54 25.
�.,, .;
City of Redondo Beach
Los Angeles
2003
MUTCD
57 E&TS Projects — Total Radar Speed Zone Segments Surveyed 1,471
C MINAGAR & ASSOCIATES, INC. 3
— REQUEST FOR PROPOSAL TO PROVIDE secro
CITYWIDE ENGINEERING & TRAFFIC SURVEY for SPEED LIMITS Dy
CITY OF YUCAIPA, CA
Our firm is also recipient to numerous, local, regional, state and national awards, chiefly for California -based ITS Projects. Some of our most notable awards include:
Proposed Subconsultant
For this E&TS project in the City of Yucaipa, Minagar & Associates, Inc. will utilize assistance from Counts Unlimited, Inc.
Counts Unlimited, Inc. will collaborate with Minagar staff in observing, measuring, and recording speed and volume data for vehicular traffic on City streets with engineered speed controls.
Counts Unlimited, Inc., provides various traffic data collection services for traffic surveys and studies, such as:
Speed ADT Counts
Directional Volume/ADT Counts
Classified ADT Counts
Turning Movement Counts (TMCs)
Counts Unlimited, Inc. has recently collaborated with Minagar & Associates, Inc. in the preparation of the E&TS for the Cities of Rancho Mirage, Solana Beach, and Needles, successfully providing traffic counts and speed data.
Relevant Proiect Experience
The following pages elaborate on some of Minagar's recently completed E&TS projects, accompanied by client contact information.
0 MINAGAR & ASSOCIATES, INC. 4
1 -- REQUEST FOR PROPOSAL TO PROVIDE seEED
NfOR[ED
CITYWIDE ENGINEERING &TRAFFIC SURVEY for SPEED LIMITS BY AADAfl
CITY OF YUCAIPA, CA
City of Needles' 2022 Engineering & Traffic Survey (E&TS) for 21 Roadway Segments and Speed Zones
• Na.aie. CA --
PROJECT DESCRIPTION
The City of Needles requested Minagar & Associates, Inc. to conduct a Citywide Engineering & Traffic Survey (E&TS) for 21 roadway segments along the City's major arterial streets, collectors and local roadways to reestablish speed limit designations, in compliance with the 2022 California Vehicle Code (CVC) and the latest California Manual on Uniform Traffic Control Devices (CA MUTCD) released March 2021 (Revision 6).
The E&TS included an initial field inspection of each of the roadway segments Designated school zones, local roadway conditions, posted speed limits, and special traffic considerations at boundary -line locations with the Cities of Diamond Bar, Walnut, Montclair, and La Verne were identified.
The project also included a detailed set of radar speed survey measurements, 851h/501h percentile speed and pace determinations, an evaluation of local 3-year local collision rates (from the San Bernardino Sheriffs Department records), radar spot speed measurements, recommendations for speed limit updates, and the preparation of an E&TS Report, complete with a summary of current laws and regulations, a scope of work for the project, speed zone and collision maps and tables, and 24"x36" wall maps for use by the City's Public Works Department.
0 MINAGAR & ASSOCIATES, INC.
LOCATION
♦ Needles, San Bernardino
County, CA
SCOPE OF WORK
•
Field Inspection of
Roadway Conditions,
School Zones, Boundary
Segments, Traffic Lanes
♦
Machine Counts (ADT) for
21 Segments
♦
Spot Speed Surveys for 21
Segments
♦
3-Year Accident Rate
Analysis
♦
5011/851h %-ile Speed
Analysis and Preparation of
E&TS & 24"x36" Speed
Zone/ADT Wall Maps
CLIENT / AGENCY
4 City of Needles, CA
Mr. Patrick J. Martinez
Assistant City Manager
Needles, CA 92363
(760) 326-2115, Ext. 126
pm artinez(o)citVofneedles. com
CURRENT STATUS
J Complete
0 L 1- REQUEST FOR PROPOSAL TO PROVIDE
CITYWIDE ENGINEERING & TRAFFIC SURVEY for SPEED LIMITS
CITY OF YUCAIPA, CA
2 Yi �I u141
:w y
V
City of Colton's 2022 Engineering & Traffic Survey (E&TS) for 44 Roadway Segments on 26 Citywide Streets
„o e
— -1 LOCATION
xm,�Wl
J Colton, San Bernardino
— County, CA
SCOPE OF WORK
—Ilk• —
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PROJECT DESCRIPTION
Minagar & Associates, Inc. prepared an Engineering and Traffic Survey report to the City of Colton for updating and validating the currently posted speed limits 44 street segments on 26 citywide streets. The report was prepared in compliance with the 2021 California Vehicle Code (CVC) and the latest 2021 California Manual on Uniform Traffic Control Devices (CA MUTCD).
The E&TS included an initial field inspection of each of the roadway segments throughout the City. Prevailing speeds, collision history, and other roadway conditions and traffic factors not readily apparent to the driver were taken into consideration and analyzed. Such factors include sight distance, intersection spacing and offsets, commercial driveway characteristics, pedestrian and bicyclist activity and safety, the 10-MPH pace range of prevailing traffic, parking practices, the density of adjacent residential and/or business uses, among others.
The survey found that all 44 surveyed street segments were recommended to remain at their currently established speed limits as documented and would not require any changes to the existing posted regulatory signage or speed limit pavement markings.
srEm
NFORDED
BY
RADAR
•r
Investigation of collision
history, prevailing speeds,
sight distance, bicyclist
activity, etc.
J
Machine Counts (ADT) for
44 Segments
•r
Spot Speed Surveys for 44
Segments
•r
3-Year Accident Rate
Analysis
•i►
501h/851h %-ile Speed
Analysis & Preparation of
E&TS and 24"x36" Speed
Zone & ADT Wall Maps
CLIENT/AGENCY
•r City of Colton, CA
Victor Ortiz, PE
Engineering Manager
160 S. 10'h Street
Colton, CA 92324
(909) 370-5065
vortiz(a-Dci.colton.ca.us
CURRENT STATUS
J Complete
MINAGAR & ASSOCIATES, INC. 6
REQUEST FOR PROPOSAL TO PROVIDE saa9
CITYWIDE ENGINEERING & TRAFFIC SURVEY for SPEED LIMITS RUBY RADAR
CITY OF YUCAIPA, CA
City of Solana Beach's 2023 Engineering & Trac Survey 'r.
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ffi
3 �, II
(E&TS) for 29 Roadway Segments and Speed Zones
2023 CITYWIDE ENGINEERING AND
ssi TRAFFIC SURVEY (E&TS) REPORT
CITY OF SOLANA BEACH, CA
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yr Solana Beach *�
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1 City of Solana Beach
Public Works Department
1784 Highland Or
Solana Boach, CA 92075 \, Qw
MCPAR[D tll:
MINAGAR & ASSOCIATES, INC.
TF&H1CICIV.IEk-1Cdl EnOl—Inp-ITS. Transpartallon IMannlrq - CEM 23292 MNI Creek Dr. Suft I20 1 ,
\ Laguna H1W CA 92657
1 it Tel (999)707-11D9
M.Y 25, 2023
PROJECT DESCRIPTION
The City of Solana Beach selected Minagar & Associates, Inc. to conduct an updated Citywide Engineering & Traffic Survey (E&TS) for 29 roadway segments in the City, as the latest E&TS had been conducted in 2016. Since 2016, many traffic calming projects had been implemented in the City, which contributed to changes in traffic flow and speed trends.
The E&TS included comparison of the segments in the 2016 Survey against the Circulation Element of the City's General Plan and the Functional Classification Map. After collecting 5-year collision history via TIMS Berkeley and Crash Data trends from Caltrans, Average Daily Traffic (ADT) Counts were collected for the 29 roadway segments and the data was analyzed with the posted speed limits.
Minagar & Associates, Inc. also performed field visits, driving each segment and making notation of special features or roadside conditions that may justify downward speed zoning. Finally, a report was prepared containing segment analysis, results, and
recommendations of the speed survey.
MINAGAR & ASSOCIATES, INC.
LOCATION
J Solana Beach, San Diego
County, CA
SCOPE OF WORK
Overview & Review of
Collision Data
4 Machine Counts (ADT) for 29
Segments
J Field Visits for 29 Segments
4 5-Year Accident Rate Analysis
J 851h %-ile Speed Analysis and
Preparation of E&TS and
24"x36" Speed Zone & ADT
Wall Maps
CLIENT / AGENCY
4 City of Solana Beach, CA
Mr. Jim Greenstein, P.E.
Senior Civil Engineer
Engineering Department
635 South Highway 101
Solana Beach, CA 92075
(858) 720-2476
igreensteinLa'�.cosb.org
CURRENT STATUS
-4 Complete
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L REQUEST FOR PROPOSAL TO PROVIDE Fs,EEO
CITYWIDE ENGINEERING & TRAFFIC SURVEY for SPEED LIMITS NFBRCED CITY OF YUCAIPA, CA flAOAfl
Section 3 — Proposed Staffing and Project Organization
The following Minagar staff members and sub -consultant are proposed to provide services for the City of Yucaipa's Citywide E&TS and conduct the required data collection, traffic engineering analyses, and prepare the Speed Survey. All services will be done directly from the main office location in Laguna Hills, CA.
Unlike other companies pursuing this project for the City of Yucaipa, Fred Minagar, MS, RCE, PE, FITE, President of Minagar & Associates, Inc., shall serve as our Traffic Engineer/Project Manager and function as the project representative for day-to-day contact. Mr. Minagar will communicate with City staff to keep the City abreast of Project progress, schedule, and delivery of the field data collection and report preparation.
No members of the proposed team will be removed or replaced without written concurrence from the City of Yucaipa. Resumes detailing experience and qualifications for the proposed team members are provided in Appendix A: Key Personnel Resumes.
Mr. Fermin Preciado, PE
Director of Development ServicesfCity Engineer
Ms. Katrina Kunkel
Associate Engineer
Mr. Todd Gutlahr
Public Works Analyst
MINAGAR & ASSOCIATES. INC.
Fred Minagar, MS, PE, RCE, FITE
Project Manager, Project Coordinator
MINAGAR & ASSOCIATES. INC �� MINAGAR & ASSOCIATES. INC.
Tri Pham, ASEE
Senior Traffic Engineer, Speed & Radar Traffic Data
MINAGAR & ASSOCIATES, INC.
Michelle Nguyen, BSCE, EIT
Collision Analysis & Report Preparation
I� MINAGAR & ASSOCIATES, INC.
Phillip Nguyen, BSCE I
Project Engineer, E&TS Analysis & Report Preparation
Tony Minagar, ASME
Field Traffic Manager, Roadway Segment Field Observations MINAGAR & ASSOCIATES, INC.
Jenny Tran, BSCE, EIT
Project Engineer Assistant. E&TS Analysis & Report
MINAGAR & ASSOCIATES, INC.
J Nhi Hoang, BSCE
1 Traffic & Transportation Engineering Assistant
Abe Campos
Jaime Beltran
Ruby Gomez
Loreto Beltran
Kim Sanford
ADT & Radar Data Collection
MINAGAR & ASSOCIATES, INC. 9
1- REQUEST FOR PROPOSAL TO PROVIDE SPCEO
CITYWIDE ENGINEERING & TRAFFIC SURVEY for SPEED LIMITS RA0,kRO AAOM
CITY OF YUCAIPA, CA
Section 4 — Work Plan/Technical Approach
Within ten (10) working days of a notice -to -proceed,
Minagar & Associates, Inc. will set up a kick-off meeting with City of Yucaipa to review the scope of work and
discuss objectives and expectations of the project. The final project schedule will be confirmed at this meeting and will be shared with City staff to maintain transparency and clear communication throughout the project duration.
Minagar & Associates, Inc. will also collect necessary City materials such as traffic accident records.
bAn�'o\���
Progress meetings with City staff or City Council to discuss project progress, obstacles, or concerns may follow as
deemed necessary. Minagar is flexible to participate in both in -person or virtual meetings, as preferred by City staff. rJ_; DELIVERABLES: Meeting Agendas and Minutes
Presentation Materials (If Necessary)
Prior to data collection, Minagar & Associates, Inc. will obtain and review all necessary maps and documents to become familiarized with the City of Yucaipa's current traffic and roadway conditions and needs. This includes:
City of Yucaipa 2016 General Plan
City of Yucaipa 2018 E&TS
Accident Reports from the Yucaipa Police Department
Previous City of Yucaipa Traffic Calming Efforts
o Neighborhood Traffic Calming Program
Minagar staff have already taken initiative to collect collision data from SWITRS over the last 5- year period and note high -collision roadway segments to be given special attention in the City's Engineering and Traffic Survey.
According to TIMS Berkeley, there have been two hundred eighty-six (286) collisions due to unsafe speed in the City of Yucaipa from January 1, 2018 to December 31, 2022. Over this 5-year period, three hundred ninety-eight (398) victims were injured. Figures summarizing the collected data are provided on the following page.
With two of the top 5 high -collision intersections being on Yucaipa Blvd, this roadway will be given special attention and consideration in data collection and analysis.
C MINAGAR & ASSOCIATES, INC. 10
REQUEST FOR PROPOSAL TO PROVIDE RFa`�D�D
CITYWIDE ENGINEERING & TRAFFIC SURVEY for SPEED LIMITS BY RADAR
CITY OF YUCAIPA, CA
Collisions in the City of Yucaipa, by Location & Cluster (Due to Unsafe Speed) (Jan. 1, 2018 - Dec. 31, 2022)
LEGEND
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Top 5 High -Collision Intersections' in the City of Yucaipa (Due to Unsafe Speed) (Jan. 1, 2018 - Dec. 31, 2022)
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1 1
411 St & Yucaipa Blvd
4 2
1 Live Oak Canyon Rd & Oak Glen Rd
4 3
2 61' St & Yucaipa Blvd
3 4
2 Alta Vista Dr & Outer Highway 10 S
3 5 1
2 1 Ave F & Calimesa Blvd
3 Number of Victims of Unsafe Speed Collisions, by Victim Degree of Injury (Jan. 1, 2018 - Dec. 31, 2022)
2301
----g---� - --- -- --- -- - -
1 Includes all collisions within a 250-foot radius from the intersection. Source: TIMS Berkeley MINAGAR & ASSOCIATES, INC. 11
REQUEST FOR PROPOSAL TO PROVIDE xr`o�ciD
CITYWIDE ENGINEERING &TRAFFIC SURVEY for SPEED LIMITS BY RADAR
CITY OF YUCAIPA, CA
Minagar staff will initially perform field inspections of each roadway segment to note the geometry, conditions, and features of each segment. With the assistance of the proposed subconsultant, Counts Unlimited, Inc., speed data collection will be - conducted at the 97 segments identified in the 2018 E&TS, and subject to change at the City's discretion. If requested, segments may be resurveyed- ;
to ensure the most accurate data collection.
A spot speed survey will be conducted in both directions for each roadway segment. As required by the California Vehicle Code, all radar or laser equipment will be operated by a certified radar operator. Radar certification for each radar operator to provide services for the City of Yucaipa is provided in Appendix B: Speed Gun Calibration Certificates.
DELIVERABLES: 5-Year Collision History
Original Field Data Sheets
114
Counts Unlimited, Inc. will also be responsible for collecting Average Daily Traffic (ADT) counts over a 24-hour period at the approximate midpoint of each roadway segment. Count data will be collected on a typical weekday of Tuesday, Wednesday, or Thursday with ;..t
clear and dry weather, and will be organized into one -hour increments. 9 DELIVERABLES: Original Field Data Sheets
Minagar staff will utilize the speed data to calculate the 851h percentile speed. Other measures such as 151h percentile speed, median speed, mode speed, pace speed, and average speed may also be calculated and utilized in determining the most appropriate speed limit for each roadway segment.
Additionally, Minagar & Associates, Inc. will review the total mid -block accident history for each of the specified locations. Minagar & Associates, Inc. will then calculate the accident rate for collisions related to unsafe speed based on a mid -block's collision history as follows:
Collisions _ No. of Collisions * 1,000,000
Accident Rate ( MVM ADT * Distance * No. of Days
where: No. of Collisions
Number of speed -related collisions on the segment during the selected analysis period (50.5 months), both directions
1,000,000 Conversion factor for Million -Vehicle -Miles (MVM) ADT Average Daily Traffic (vehicles per day), both directions Distance Roadway segment distance traveled by each vehicle (miles) No. of Days Number of days during the selected analysis period (i.e., 1.00 year = 365 days)
Following the calculation of collision rate for each street segment, Minagar & Associates, Inc. will conduct a technical comparison between the calculated MVM and the expected MVM. For CMINAGAR & ASSOCIATES, INC. 12
_:— REQUEST FOR PROPOSAL TO PROVIDE N or�ceo
CITYWIDE ENGINEERING & TRAFFIC SURVEY for SPEED LIMITS BY CITY OF YUCAIPA, CA RA 0 AR
example, the expected Overall Crash Summary for Caltrans District 8, which includes the City of Yucaipa, is shown below. If the calculated MVM of a roadway segment exceeds the expected value for a specific roadway segment, this indicates a higher -than -normal collision rate relating to unsafe speed. In that case, Minagar & Associates, Inc. will reconsider the 85'h percentile speed and recommend accordingly.
Expected Collision Rate by Roadway Type in Caltrans District 8 Source: 2020 Caltrans Crash Data on California State Highways — Crash Summary for District 8 2020 Crash Data on
California state
Highways (road miles,
travel, crashes, crash
rates) �er�
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DELIVERABLES: Roadway Segment Summary Sheets with 85th Percentile Speeds Prior to report preparation, Minagar staff will conduct a final field check by driving each segment during prevailing traffic conditions to conclude the most appropriate speed limit to be recommended.
Minagar will observe if any land use characteristics or roadway conditions are readily apparent to drivers or will have an impact on the speed limit recommendation.
All speed limit recommendations will conform to the latest California Manual on Uniform Traffic Control Devices Section 213.13 and will consider the proximity of schools, parks, and other facilities. Recommendations for segments that are adjacent to roadways of nearby jurisdictions will be given extra consideration to provide consistency too drivers and prevent speed traps. The speed limit recommendations will be provided in the E&TS report.
Elementary, Middle, and High School Boundaries in the City of Yucaipa MINAGAR & ASSOCIATES, INC.
13 REQUEST FOR PROPOSAL TO PROVIDE SPEC°
CITYWIDE ENGINEERING & TRAFFIC SURVEY for SPEED LIMITS BY RADAR /9-11yCITY OF YUCAIPA, CA
Results, data, and recommendations will be summarized in a table to be included in the draft report. Following review of the draft report by City Staff, recommendations for revisions and relevant comments will be incorporated into the final E&TS report. The report will include the following elements:
Cover Letter signed by Traffic Engineer
Table of Contents
Introduction
Description of Study Methodology
Summary of Findings
Segment Summary Sheets
Speed Limit Recommendations with Justifications
Posted/Recommended Speed Limit Maps
DELIVERABLES: Draft Report
Final Report
O
Sample Segment Summary Sheet
to be Included in the E&TS Report
The proposed project schedule is shown below. Minagar & Associates, Inc. is committed to completing this E&TS for the City of Yucaipa in 90 days, or 3 months. As requested in the RFP, the draft E&TS will be completed within 60 days following the NTP.
Part Description
Year
2023
Month
I
Sept
Oct
Nov
Dec
NTP r
Week
1 2
3 4 5 6
7 8 9 1 10
11 12
1 Kick -Off Meeting"
Kick -Off Meeting'
1W
Progress Meetings (Tentative)
1W
I
L1W
2 Speed Data Collection
Review Epsbng Resources
1W
■
Collect Speed Data
2W
3 ITraffic Count Collection
■
Collect ADTs
2W
4 Analyze Speed Data
Analyze Speed Data
2W
5 Field Inspections
Field Inspections
2W
6 Speed Limit Recommendations
Recommend Speed Limits
2W
7 Present Final Report
Prepare Draft Report
2W
Prepare Final Report
3W
1 W: Within One Week Mlestone ■ Deliverable Tentative NTP Date t(0 MINAGAR & ASSOCIATES, INC. 14
— REQUEST FOR PROPOSAL TO PROVIDE SPEED
�'-UNFORCED
CITYWIDE ENGINEERING & TRAFFIC SURVEY for SPEED LIMITS AY RADAA
CITY OF YUCAIPA, CA
Per the requirements of the RFP, the fee schedule is submitted in a separate sealed envelope.
MINAGAR & ASSOCIATES, INC. 15
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