Agenda Item
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Megan Wolfe, Director of Community Services
Fermin Preciado, Director of Development Services/City Engineer -, .
FOR: City Council Meeting of October 23, 2023
SUBJECT: Approval of Purchase — Rubber Surfacing at Yucaipa Community Park RECOMMENDATION:
That the City Council:
1. Find that the public interest will not be best served by a formal proposal process, waive the formal solicitation of proposals/qualifications in accordance with the City of Yucaipa Municipal Code Section 2.24.060 and Ordinance No. 42, and approve the purchase of the Rubber Surfacing at the Yucaipa Community Park Playground; and
2. Approve and authorize the City Manager to execute a purchase order with ORTOC Inc. for the purchase and installation of Rubber Surfacing for the Yucaipa Community Park playground, in the amount of $123,600.
DISCUSSION:
Consistent with the City Council goals adopted on April 10, 2023 to "Focus on the Completion and Maintenance of Current Projects and Facilities", the playground equipment at the Yucaipa Community Park is currently being replaced and the company performing the work is ORTOC Inc.
The next step in the playground beautification and maintenance process is to replace the ground cover.
Over the past several years members of the community have requested the playground ground cover of rubber mulch be replaced by a solid rubber surface. Staff is recommending that City Council authorize the purchase and installation of rubber surface for one playground at the Yucaipa Community Park.
Staff reached out to the vendors for a quote to purchase and install rubber surfacing and their response is as follows:
Vendor
Amount
ORTCO Inc.
$123,600.00
Great Western Recreation
$123,149.00
Robertson Recreational Services
No Response
Staff is recommending the purchase from ORTCO Inc. as they are currently onsite replacing and installing playground equipment. If approved, ORTCO Inc. is able to begin work immediately since they have already mobilized on the site to install the new playground equipment.
Since ORTCO Inc. is already on site and based on the need to reopen the playground as soon as possible, staff is recommending Council find that the public interest will not be best served by a formal proposal process, waive the formal solicitation of proposals/qualifications in accordance with the City of Yucaipa Municipal Code Section 2.24.060 and Ordinance No. 42, and approve the purchase of the rubber surface material at the Yucaipa Community Park. City of Yucaipa Municipal Code Section 2.24.060 is as follows "...The city council may also, by majority vote of its entire membership, dispense with such bidding and other procedures required by this chapter in any individual instance upon finding that it would be impracticable, useless or uneconomical in such instance to follow such procedures, and that the public welfare would be promoted by dispensing with the same. (Ord. 42 § 1, 1990)"
FISCAL IMPACT:
The estimated cost associated with this recommendation in the amount of $123,600 is included in the adopted budget.
Attachments:
1) Proposals
Approved by: `�'
Ortco Inc
2163 Glassell St
Orange, CA 92865
714-998-3998
[email protected]
ADDRESS
Scott Washburn
CITY OF YUCAIPA
34272 YACAIPA BLVD
YUCAIPA, CA 92399
Estimate
ORTC
INC.
ESTIMATE # DATE EXPIRATION DATE
2023-705 10/13/2023 11/13/2023
JOB SITE
COMMUNITY CENTER PARK - PIP
ACT] VI I I DFSURIP IION
OIti- IZA11 ,A\4()1 `'I
MOBILIZATION
MOBILIZE EQUIPMENT AND MATERIALS. PROVIDE
1 1,500.00 1,500.00
AND SET UP CHAIN LINK TEMP FENCE FOR THE
DURATION OF THE PROJECT.
(AREA 2) 2-5 AREA
SUB BASE
PROVIDE, GRADE AND COMPACT SUB BASE
1 13,200.00 13,200.00
MATERIALS. APPROXIMATELY 6,625 SQFT
RUBBER
PROVIDE AND INSTALL POUR IN PLACE RUBBER
1 108,900.00 108,900.00
SURFACING. 50/50 BLACK AND STANDARD COLOR
WITH AROMATIC BINDER. EXCLUDES DESIGNS
AND GRAPHICS. APPROXIMATELY 6,625 SQFT. FOR
AN AVG. CFH OF 8'
EXCLUSIONS
EXCLUSIONS: DELIVERY/UNLOADING, DEMO
1 0.00 0.00
AND/OR REMOVAL OF ANY EXISTING EQUIPMENT
OR STRUCTURES, SAFETY SURFACING, ASPHALT,
CONCRETE, BORDERS, CURBS, SUB -BASE AND
COMPACTION. ANY OTHER ITEMS OTHER THAN
THOSE SPECIFICALLY STATED IN THIS QUOTE.
PERMITS NOT INCLUDED. AREA TO BE CLEAR &
LEVEL. UNDERGROUND UTILITIES MUST BE
MARKED. HIC/GMAX TESTING. ORTCO IS A NON
UNION COMPANY. PRICING EXCLUDES ANY UNION
REQUIREMENTS.
DIR REQUIREMENTS
WHEN REQUIRING CERTIFIED PAYROLL TO BE
1 0.00 0.00
UPLOADED ON THE DIR WEB SITE, PLEASE
FORWARD YOUR DIR PROJECT NUMBER TO US
ALONG WITH YOUR PO BEFORE COMMENCEMENT
OF THE PROJECT SO WE MAKE SURE WE ARE
COMPLIANT IN SUBMITTING ALL PAYROLLS IN A
TIMELY MANNER.
ADDTL INSURANCE
DIRECT COST FOR ANY ADDITIONAL INSURANCE
1 0.00 0.00
ABOVE AND BEYOND 1 MILLION FOR GL, WC,
AUTO, AND UMBRELLA WILL BE CHARGED
DIRECTLY TO CUSTOMER, IF REQUIRED BY
CONTRACT.
ACTIVI'I Y l)l:SCRll l l0'\
NOTE EXISTING WOOD CI-IIPS TO BE REMOVED BY CITY
PRICES PRICES ARE GOOD FOR 30 DAYS
If you have any questions, please call Billy Police at (657)258-6484.
TOTAL
Accepted By Accepted Date
Ql l RA M
0.00 0.00
AM01
0.00 0.00
$1231,600.00
Proposal for
Yucaipa City
Prepared by
,O�M
GREAT WESTERN
10-05-2023
Job # 110621-01
Yucaipa Community Park - PIP
GaIl7BT/meO
805-320-9007 1 www.gwpark.com
Jt4ft�_
GREAT WESTERN
M.ylns II -Vey
Yucaipa City
Attn: Nick Johnson
34900 Oak Glen Rd
Yucaipa, CA 92399
Phone: 909-797-2489
[email protected]
Great Western Installations, Inc
975 S. State Hwy 89
Logan, UT 84321
Cell: 805-320-9007
Office: 435-245-5055
Fax: 435-245-5057
[email protected]
www.gwpark.com
Yucaipa Community Park - PIP
INSTALL TJ Janca - Site Work-
Provide/install CAB materials compacted to 90% for 6,500 sqft at 4" depth. • Remove and dispose spoils.
• Prevailing wages.
• Price includes one (1) move -on only
6500 INSTALL TJ Janca - Surfacing- Standard 50/50-
• Install approximately 6,500 sq. ft. of 3'/z" Pro-Tect TurfTM • 50% black, 50% standard color wear course.
• Standard colors (Blue, Green, Beige, Red).
• Use of California recycled tires.
• Use of aromatic binder.
• Prevailing wages.
• Removal of our construction debris.
• Price includes one (1) move -on only.
• Standard two-year warranty.
Comments
10/05/2023
Quote #
110621-01-01
Ship to Zip 92399
$19,019.00 $19,019.00
$16.02 $104,130.00
Sub Total $123,149.00
Your Sales Rep is Myles Harvey. Please reach out to Myles at 805-320-9007 if you should have any questions regarding this quote.
Due to the volatility of freight costs, the freight pricing is subject to change at the time of order.
Pricing is subject to change. Request updated pricing when purchasing from quotes more than 30 days old. ***OPTIONAL -To include a Payment and Performance Bond, please add $2905 plus tax if applicable.
Shipping to Site Address:
34900 Oak Glen Rd
Yucaipa, CA 92399
*Freight charges are based on listed zip code and are subject to change if shipping information changes. *Deposit may be required.
Prevailing wage
DIR #1000028191 CSLB #929912 B & C61/D34
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GREAT ;`v'ES T ERN
N. yle:: I larvcy
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TERMS & CONDITIONS:
Remittance Address:
975 S. Hwy 89
Logan, UT 84321
Great Western Installations, Inc
975 S. State Hwy 89
Logan, UT 84321
Cell: 805-320-9007
Office: 435-245-5055
Fax: 435-245-5057
[email protected]
www.gwpark.com
Yucaipa Community Park - PIP
10/05/2023
Quote #
110621-01-01
• PRICING: Pricing is subject to change. Request updated pricing when purchasing from quotes more than 30 days old. • PAYMENT TERMS: Net 30 days subject to approval by Credit Manager. A signed P.O. made out to Great Western Recreation or this signed quotation is required for all orders unless otherwise noted. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion. Checks should be made payable to Great Western unless otherwise directed. • FINANCE CHARGE: A 1.5% monthly finance charge (or as permitted by law) will be added to invoices over 30 days past due. • TAXES: Taxes will be be shown as a separate line item when included. Any applicable taxes not shown will be added to final invoice. A copy of your tax exemption certificate must be submitted at time of order or taxes will be added to your invoice. • MINIMUM ORDER: Our minimum order is $50 (USD) Any order less than $5000 requires cash with order or payment by major credit card. • SHIPMENT: Multiple shipments may be required based on point of origin. Above costs assume one shipment for each vendor quoted. • DELIVERY: It is the responsibility of the owner to offload and inventory equipment, unless other arrangements have been made. Missing or damaged equipment must be reported within 60 days of acceptance of delivery.
INSTALLATION CONDITIONS:
• ACCESS: Site should be clear, level and allow for unrestricted access of trucks and machinery. • STORAGE: Customer is responsible for providing a secure location to off-load and store the equipment during the installation process.
Once equipment has delivered to the site, the owner is responsible should theft or vandalism occur unless other arrangements are made and noted on the quotation.
• FOOTER EXCAVATION: Installation pricing is based on footer excavation through earth/soil only. Customer shall be responsible for unknown conditions such as buried utilities (public & private), tree stumps, rock, or any concealed materials or conditions that may result in additional labor or materials cost.
• UTILITIES: Owner is responsible for locating any private utilities. • ADDITIONAL COSTS: Pricing is based on a single mobilization for installation unless otherwise noted. Price includes ONLY what is stated in this quotation. If additional site work or specialized equipment is required, pricing is subject to change.
ACCEPTANCE OF QUOTATION:
Acceptance of this proposal indicates your agreement to the terms and conditions stated herein.
Purchase Amount: $123,149.00 Date:
Signature
Please fill out this ORDER FORM, this is required to process the order.