Agenda Item No.
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineer Landon Kern, Assistant City Engineer L Il
FOR: City Council Meeting of November 13, 2023
SUBJECT: Acceptance of Contract Work —Live Oak Canyon Road Improvements at Outer Highway South —Project No. 10981-2
RECOMMENDATION:
That the City Council:
1) Accept the contract work completed by Three Peaks Corp. in the amount of $572,254.90 for the Live Oak Canyon Road Improvements at Outer Highway South — Project No. 10981-2; and
2) Authorize the recordation of the Notice of Completion for the Project; and 3) Accept the as -built plans for the Project.
BACKGROUND/DISCUSSION:
The FY2023/2024 Capital Improvement Program (CIP) includes the Oak Glen Road/Live Oak Canyon Road Widening Project, Colorado Street to Outer Hwy-10 South (overall project). The overall project includes the construction of ultimate street improvements consistent with the City's General Plan Transportation Element. These improvements include street widening, constructing new curb/gutter, sidewalk, commercial driveway approaches, signing/pavement striping and the installation of a new traffic signal with intersection improvements at Live Oak Canyon Road and Outer Hwy-10 South. This project was prioritized in order to improve traffic circulation on Oak Glen Road and Live Oak Canyon Road near the I-10 Freeway, improve access to the commercial properties and the Pumpkin Patch property in the area, and improve access to and from the I-10 Freeway.
The engineering design of the overall project was initiated in 2018 and the construction is being completed in phases. Phase I, completed in 2018, included the construction of a new dedicated right turn lane with a commercial driveway approach and modifications to the signing and striping on the north side of Oak Glen Road between 14t' Street and the I-10 Freeway. The Phase I work was completed adjacent to the AM/PM gas station.
For Phase 2, staff prepared the engineering plans and bid documents for the Live Oak Canyon Road Improvements at Outer Highway South Project No. 10981-2 (Project). The Project includes the
installation of a new traffic signal and intersection improvements on Live Oak Canyon Road and Outer Highway South. The Project also includes a fourth approach at the intersection which will serve as an access point to the Pumpkin Patch property. The Project also includes street widening and sidewalk on the east side of Live Oak Canyon Road that will join with improvements that have been constructed by the owner of the Pumpkin Patch property as a requirement of their Conditional Use Permit for the use of the property.
On July I Ith, 2022, the City Council awarded a contract to Three Peaks Corp. to complete the Project in the amount of $531,360.50. The City Council also approved the amount of $43,000 for construction contract contingency for a total construction contract budget in the amount of $574,360.50. Given the importance of completing the Project prior to the peak season for the Pumpkin Patch activities (late September through November) and taking into account the long lead times for delivery of traffic signal poles and equipment, on May 23, 2022, the City Council authorized the purchase of traffic signal poles and associated traffic signal equipment to McCain, Inc. in the amount of $88,658.23. The traffic signal poles were delivered to the City and were installed by the contractor as a part of the Project.
During the course of construction, additional work was required and completed within the authorized contract contingency amount for the Project. Inspections performed by staff during the course of the work and upon completion of the work have assured all work was completed in accordance with the construction contract specifications for the Project.
FISCAL IMPACT:
There is no additional fiscal impact as a result of the proposed recommendations. The table below includes the approved budget and actual costs for the completed Project:
Approved Budget
Actual Cost
Contract
$531,360.50
$531,360.50
Construction Contract Contingency
43,000.00
40,894.40
Total
$574,360.50
$572,254.90
Attachments:
1. Notice of Completion — Project No. 10981-2
Approved by:
Attachment 1
RECORDING REQUESTED BY
City of Yucaipa
WHEN RECORDED RETURN TO:
City Clerk
City of Yucaipa
34272 Yucaipa Blvd.
Yucaipa, CA 92399
Recording Fee $0 SPACE ABOVE THIS LINE FOR RECORDER'S USE Government Code 6103
NOTICE OF COMPLETION
Pursuant to the provisions of Section 9204 of the Civil Code of the State of California, NOTICE IS HEREBY GIVEN that work on the certain project known as:
PROJECT NO. 10981-2
LIVE OAK CANYON ROAD IMPROVEMENTS AT OUTER HIGHWAY SOUTH for the City of Yucaipa was completed and accepted by the City of Yucaipa on the 13th day of November 2023.
The said work was performed by Three Peaks Corp. of Calimesa, CA in accordance with the terms of the written agreement dated the 11th day of July 2022.
Dated November 13, 2023
CITY OF YUCAIPA, a Municipal Corporation, Owner
34272 Yucaipa Blvd, Yucaipa, CA 92399
Fermin G. Preciado, Director of Development Services/City Engineer A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of the document.
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
Subscribed and sworn to (or affirmed) before me on this 13th day of November 2023, by Fermin G. Preciado, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
Date
Ana V. Sauseda, CMC
Director of General Services/City Clerk
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