Agenda Item No.
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Ana V. Sauseda, Director of General Services/City Clerk FOR: City Council Meeting of December 11, 2023
SUBJECT: Approve the City Council/Successor Agency/Housing Authority Minutes of November 27, 2023
RECOMMENDATION:
That the City Council approve the City Council/Successor Agency/Housing Authority minutes of November 27, 2023, as presented.
Attachments:
1. Regular Meeting Minutes — 11/27/2023
Approved By:
City of Yucaipa
City Council/Successor Agency/Housing Authority Minutes Regular Meeting of November 27, 2023
City Hall Council Chambers
34272 Yucaipa Blvd., Yucaipa, CA 92399
CLOSED SESSION — 5:00 PM
CALL TO ORDER
Mayor Beaver called the Closed Session meeting to order at 5:00 p.m.
CITY COUNCIL ROLL CALL
PRESENT: Justin Beaver, Mayor
Bobby Duncan, Mayor Pro Tern
Matt Garner, Councilmember
Jon Thorp, Councilmember
Chris Venable, Councilmember
ABSENT: None
PUBLIC COMMENT
There were no comments.
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - (Paragraph (1) of subdivision (d) of Section 54956.9) Yucaipa Preservation Society v. City of Yucaipa, et al. San Bernardino Superior Court Case No. CIVSB2308052 B. CONFERENCE WITH LEGAL COUNSEL - CONFERENCE WITH REAL
PROPERTY NEGOTIATORS
Property: APN 032110101
Agency negotiator: City Manager
Negotiating parties: Mike Kooyman
Under negotiation: Price and Terms of Payment
The City Council entered Closed Session at 5:00 p.m.
City Council Minutes Page 1 of 7
OPEN SESSION — 6:00 PM
CALL TO ORDER
Mayor Beaver called to order the Regular Meeting of the City Council/Successor Agency/Housing Authority at 6:00 p.m.
PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by Captain Walker.
CITY COUNCIL ROLL CALL
PRESENT: Justin Beaver, Mayor
Bobby Duncan, Mayor Pro Tern
Matt Garner, Councilmember
Jon Thorp, Councilmember
Chris Venable, Councilmember
ABSENT: None
STAFF
PRESENT: Chris Mann, City Manager
Steven Graham, City Attorney
Ana Sauseda, Director of General Services/City Clerk
CLOSED SESSION REPORT
City Attorney Steven Graham indicated that there was nothing to report out of Closed Session.
CHANGES TO THE AGENDA
City Manager Chris Mann indicated that there were no changes to the agenda.
SPECIAL PRESENTATION
Jeff Distelberg, Chair of the Healthy Yucaipa Committee, gave a brief presentation about the 211 Resource Guide.
PUBLIC SAFETY UPDATE
• Police — Captain Walker presented the statistics for the prior month. • Fire — Chief Malinowski presented the statistics for the prior month. • Code Enforcement — Ben Matlock, Deputy Director of Development Services, presented the statistics for the prior month.
City Council Minutes Page 2 of 7
PUBLIC COMMENT
The following members of the public spoke:
• Hansen Wang
CONSENT AGENDA
Mayor Beaver asked if there were any Consent Agenda items to be removed for discussion. No items were removed for discussion.
1. SUBJECT: APPROVE THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MINUTES OF NOVEMBER 13, 2023
RECOMMENDATION: That the City Council approve the City Council/Successor Agency/Housing Authority minutes of November 13, 2023.
2. SUBJECT: SECOND READING OF ORDINANCE NO.435
RECOMMENDATION: That the City Council approve the second reading of Ordinance No. 435, an Ordinance of the City Council of the City of Yucaipa, California, Amending Article 7 of Chapter 1 of Division 3 of the Yucaipa Development Code Regarding the City's Density Bonus Procedures to Meet Current State Law.
3. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE 2022 SEPTEMBER STORM EVENT
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of the 2022 September Storm Event.
4. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO
TROPICAL STORM HILARY
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of Tropical Storm Hilary.
5. SUBJECT: MONTHLY TREASURER'S REPORT OCTOBER 2023
RECOMMENDATION: That the City Council receive & file the monthly Treasurer's Report for October 2023.
6. SUBJECT: ACCEPTANCE OF CONTRACT WORK — 2022/2023 CRACK SEAL PROGRAM - PROJECT NO. 11188 AND 2022/2023 MICROSURFACE PROGRAM - PROJECT NO. 11187
RECOMMENDATION: That the City Council:
1. Accept the contract work completed by American Asphalt South, Inc. in the amount of $71,215.20 for the 2022/2023 Crack Seal Program — Project 11188; and City Council Minutes Page 3 of 7
2. Authorize the recordation of the Notice of Completion for the 2022/2023 Crack Seal Program; and
3. Accept the contract work completed by American Asphalt South, Inc. in the amount of $210,290.57 for the 2022/2023 Microsurface Program — Project No. 11187; and
4. Authorize the recordation of the Notice of Completion for the 2022/2023 Microsurface Program.
7. SUBJECT: AWARD OF CONTRACTS — ON -CALL CODE
ENFORCEMENT/PROPERTY ABATEMENT CONTRACT SERVICES FOR FY24 & FY25
RECOMMENDATION: That the City Council:
1. Award and authorize the City Manager to execute a contract and the City Manager or his designee to administer the terms of the contract with Servpro of Chino, California in the not -to -exceed amount of $40,000 per year for On -Call Code Enforcement/Property Abatement Contract Services for FY24 & FY25; and
2. Award and authorize the City Manager to execute a contract and the City Manager or his designee to administer the terms of the contract with HCI Environmental and Engineering Services of Corona, California in the not -to -exceed amount of $20,000 per year for On -Call Code Enforcement/Property Abatement Contract Services for FY24 & FY25; and
Award and authorize the City Manager to execute a contract and the City Manager or his designee to administer the terms of the contract with CPAC Commercial Maintenance, LLC of Yucaipa, California in the not -to -exceed amount of $20,000 per year for On -Call Code Enforcement/Property Abatement Contract Services for FY24 & FY25; and
4. Authorize an amendment to the FY24 Annual Operating Budget to increase the expense budget in the Development Services Department, Code Enforcement Division Other Contracted Services account by $80,000 to a total of $125,000.
ACTION: MOTION BY MAYOR PRO TEM DUNCAN, SECOND BY
COUNCILMEMBER THORP, CARRIED 5-0, TO APPROVE CONSENT
AGENDA ITEMS NO. 1 THROUGH 7.
MAYOR AND COUNCILMEMBER BUSINESS (REPORTS)
The Council discussed the Turkey Trot and Winterfest events and thanked Director Wolfe and her staff for the success of both events.
City Council Minutes Page 4 of 7
8. SUBJECT: YOUTH ADVISORY COMMITTEE APPOINTMENT
RECOMMENDATION: That the City Council appoint Kim Pham to the Youth Advisory Committee for a two-year term from November 27, 2023, to September 1, 2025.
DISCUSSION: Community Services Recreation Superintendent Martinez presented the Agenda Report.
After Council discussion, the following Motion was made:
ACTION: MOTION BY MAYOR BEAVER, SECOND BY COUNCILMEMBER VENABLE, CARRIED 5-0 TO APPROVE STAFF'S RECOMMENDATION.
9. SUBJECT: HEALTHY YUCAIPA APPOINTMENT
RECOMMENDATION: That the City Council appoint one of the three applicants to the one vacant At -Large Healthy Yucaipa Committee position.
DISCUSSION: Director of Community Services Wolfe presented the Agenda Report.
After Council discussion, the following Motion was made:
ACTION: MOTION BY COUNCILMEMBER VENABLE, SECOND BY MAYOR BEAVER, CARRIED 3-2, (MAYOR PRO TEM DUNCAN AND
COUNCILMEMBER GARNER VOTED NO) TO APPROVE STAFF'S
RECOMMENDATION.
DEPARTMENT REPORTS
10. SUBJECT: ADOPTION OF RESOLUTION NO. 2023-46, APPROVING THE
FOLLOWING GENERAL RULES AND PROCEDURES FOR THE CONDUCT OF
COMMISSIONS AND COMMITTEES IN THE CITY OF YUCAIPA AND RE-
ESTABLISHING CITY COUNCIL COMMITTEES, COMMITTEE FUNCTIONS, AND
SETTING COMMITTEE MEETING DATES AND TIMES
RECOMMENDATION: That the City Council adopt Resolution No. 2023-46, approving the following general rules and procedures for the conduct of commissions and committees in the City of Yucaipa and re-establishing City Council committees, committee functions, and setting committee meeting dates and times.
DISCUSSION: Director of General Services/City Clerk Sauseda presented the Agenda Report.
The following members of the public spoke:
• Hansen Wang
City Council Minutes Page 5 of 7
11. 12.
After Council discussion, the following Motion was made:
ACTION: MOTION BY MAYOR PRO TEM DUNCAN, SECOND BY
COUNCILMEMBER THORP, CARRIED 5-0, TO APPROVE STAFF'S
RECOMMENDATION.
SUBJECT: ADOPTION OF RESOLUTION NO. 2023-58, ESTABLISHING THE
YUCAIPA COMMUNICATIONS PLAN
RECOMMENDATION: That the City Council adopt Resolution No. 2023-58, establishing the Yucaipa Communications Plan.
DISCUSSION: Director of Government Affairs/PIO Pradetto presented the Agenda Report.
The following members of the public spoke:
• Hansen Wang
• Colleen Wang
• Denise Work
After Council discussion, the following Motion was made:
ACTION: MOTION BY MAYOR PRO TEM DUNCAN, SECOND BY
COUNCILMEMBER GARNER, CARRIED 5-0, TO APPROVE STAFF'S
RECOMMENDATION.
SUBJECT: HISTORIC CASA BLANCA HOUSE PRESERVATION
RECOMMENDATION: That the City Council:
1. Review the main deal points of the Memorandum of Understanding between the City of Yucaipa and Elberta LLC for the preservation of the Historic Casa Blanca House; and
2. Consider an update of the Casa Blanca House Advisory Committee as provided by staff; and
3. Appoint Councilmembers Thorp and Venable as the two Committee Members.
DISCUSSION: Director of Development Services/City Engineer Preciado presented the Agenda Report.
ACTION: MOTION BY MAYOR BEAVER, SECOND BY MAYOR PRO TEM DUNCAN, CARRIED 5-0, TO APPROVE STAFF'S RECOMMENDATION.
City Council Minutes Page 6 of 7
ANNOUNCEMENTS
Mayor Pro Tern Duncan and Councilmember Thorp congratulated Director of Community Services Wolfe on the success of the Winterfest event.
ADJOURNMENT
The meeting adjourned at 7:56 p.m.
Mayor
ATTEST:
Ana V. Sauseda, CMC
Director of General Services/City Clerk
City Council Minutes Page 7 of 7