CITY OF
Justin Beaver, Mayor
Chris Venable, Mayor Pro Tem
Bobby Duncan, Councilmember
Matt Garner, Councilmember
Jon Thorp, Councilmember
AGENDA
City Council
Successor Agency • Housing Authority
February 12, 2024
City Hall - City Council Chambers
34272 Yucaipa Blvd., Yucaipa, California
Chris Mann, City Manager
Steven Graham, City Attorney
Ana V. Sauseda, City Clerk
The City Council serves as the Board for the Yucaipa Successor Agency and Commission for the Yucaipa Housing Authority.
Public Comment will be called at the time and place noted on the Agenda below for the general public to address the City Council, Successor Agency and Housing Authority. Please complete a speaker's form and return it to the City Clerk prior to the beginning of the meeting. Public Comment will be conducted in accordance with the Rules of Procedure adopted pursuant to Resolution No. 2023-07. There is a three -minute time limit for speaking and time may not be ceded to another speaker.
Public Comment Via Mail or Email
Items must be submitted no later than three (3) business hours prior to the meeting at which the commenter seeks to provide comment. Public comment may be submitted via U.S. Mail to the City Clerk at 34272 Yucaipa Blvd., Yucaipa, CA 92399 or via email to publiccomment(d),yucaipa.gov. All mail and email correspondence will be archived, distributed to City Council, and retained as part of the public record; however, submissions will not be read out loud during the meeting. The subject line should specify "Public Comment" and include the date of the meeting.
Written public comment submitted on non -agenda items and on specific agenda items will be made available to the public pursuant to the City of Yucaipa policy regarding the distribution of written public comments at City Council and Commission meetings, which may be accessed on the City's website at hgps://yucaipa.gov/agendas-minutes/. Individuals should be aware that comments provided, including personal information, may be disclosable pursuant to the California Public Records Act.
Live stream/recording of City Council meetings:
Members of the public may watch city council meetings live at: https://yucaipa.gov/live .
Possible Live Stream Disruptions:
While the City of Yucaipa strives for uninterrupted streaming, technical issues may occasionally occur. We ask for your understanding and patience should there be any disruptions during the live
broadcast. We will work diligently to resolve any issues promptly, however, please be advised that the City Council meeting may continue in person while such issues are resolved. Every attempt will be made for the meeting to be recorded and made available for viewing after its conclusion.
CLOSED SESSION — 5:00 PM
A. CONFERENCE WITH LEGAL COUNSEL - CONFERENCE WITH REAL PROPERTY
NEGOTIATORS
Property: APN 029932185
City Negotiator: City Manager
Negotiating Parties: City of Yucaipa
Under Negotiation: Price and Terms for Disposition of Property by City B. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9)
Ana Sauseda v. George Sardeson, et al
San Bernardino Superior Court Case No. CIVSB2310343
OPEN SESSION — 6:00 PM
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
CLOSED SESSION REPORT
CHANGES TO THE AGENDA
SPECIAL PRESENTATION
YAPS Dog of the Month
Recognition of City Leaders Working Towards Health
Update on the Oriental Fruit Fly and Associated Quarantines
PUBLIC COMMENT
CONSENT AGENDA
The following Consent Agenda items are expected to be routine and non -controversial.
Council will act upon them, at one time, without discussion. Any Councilmember or staff member may request removal of an item from the Consent Agenda for discussion. The title is deemed to be read and further reading waived on any ordinance listed on the Consent Agenda for second reading and adoption.
Members of the City Council also sit as the Board for the Successor Agency and Commission for the Housing Authority and may act on the consent calendar for those bodies as part of a single motion with the City Council consent calendar.
1. SUBJECT: APPROVE THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MINUTES OF FEBRUARY 5, 2024, JANUARY 22, 2024, AND THE CANCELLED MEETING MINUTES OF DECEMBER 25, 2023
RECOMMENDATION: That the City Council approve the City Council/Successor Agency/Housing Authority Minutes of February 5, 2024, January 22, 2024, and the Cancelled Meeting Minutes of December 25, 2023.
2. SUBJECT: SECOND READING OF ORDINANCE NO. 439
RECOMMENDATION: That the City Council approve the second reading of Ordinance No. 439, an ordinance of the City Council of the City of Yucaipa, California, Amending Chapter 7 (General Design Standards) of Division 7 (Sign Code) of the City of Yucaipa Development Code Regarding Temporary Signs
3. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE 2022 SEPTEMBER STORM EVENT
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of the 2022 September Storm Event.
4. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO
TROPICAL STORM HILARY
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of Tropical Storm Hilary.
5. SUBJECT: MONTHLY TREASURER'S REPORT DECEMBER 2023
RECOMMENDATION: That the City Council receive and file the Monthly Treasurer's Report for December 2023.
6. SUBJECT: AWARD OF CONTRACT — 2ND STREET AND 3RD STREET AT AVENUE E ROUNDABOUTS HARDSCAPE PHASE II PROJECT — PROJECT NO. 11165
RECOMMENDATION: That the City Council:
1. Award and authorize the City Manager to execute a contract, and the City Manager or his designee administer the terms of the contract to the lowest responsive bidder, Three Peaks Corporation of Calimesa, CA, in the amount of $89,217 for the 2nd Street and 3rd Street at Avenue E Roundabouts Hardscape Phase II Project — Project No. 11165 (Project); and
2. Approve the amounts of $9,000 for construction contract contingency and $4,500 for construction contract administration, staff time, and inspection, for a total construction budget in the amount of $102,717; and
3. Authorize the City Manager or his designee to administer the distribution of the contract contingency; and
4. Approve the plans and specifications prepared for this Project.
7. SUBJECT: ACCEPTANCE OF CONTRACT WORK — 7TH STREET PICKLEBALL COURTS — CONCRETE FOOTINGS AND STEEL STRUCTURE/COVER
INSTALLATION PROJECT — PROJECT NO. 11150-2
RECOMMENDATION: That the City Council:
1. Accept the contract work completed by Three Peaks Corporation in the amount of $187,031.52 for the 7th Street Pickleball Courts — Concrete Footings and Steel Structure/Cover Installation Project — Project No. 11150-2 (Project); and
2. Authorize the recordation of the Notice of Completion for the Project; and
3. Accept the as -built plans for the Project.
8. SUBJECT: ACCEPTANCE OF CONTRACT WORK — CITY YARD PAVING AND HARDSCAPE PROJECT — PROJECT NO. 11190
RECOMMENDATION: That the City Council:
1. Accept the contract work completed by Three Peaks Corporation in the amount of $576,133 for the City Yard Paving and Hardscape Project — Project No. 11190 (Project); and
2. Authorize the recordation of the Notice of Completion for the Project; and
3. Accept the as -built plans for the Project.
9. SUBJECT: ACCEPTANCE OF CONTRACT WORK — 2022/2023 PAVEMENT REHABILITATION PROGRAM - PROJECT NO. 11186
RECOMMENDATION: That the City Council:
1. Accept the contract work completed by Matich Corporation in the amount of $1,348,273 for the 2022/2023 Pavement Rehabilitation Program — Project No. 11186; and
2. Authorize the recordation of the Notice of Completion for the 2022/2023 Pavement Rehabilitation Program.
10. SUBJECT: ACCEPTANCE OF CONTRACT WORK — INSTALLATION OF ASPHALT SPEED HUMPS ON ADAMS STREET PROJECT - PROJECT NO. 11199 RECOMMENDATION: That the City Council:
1. Accept the contract work completed by NPG Corporation of Perris, CA. in the amount of $26,198 for the Installation of Asphalt Speed Humps on Adams Street Project - Project No. 11199 and;
2. Authorize the recordation of the Notice of Completion for the Project.
11. SUBJECT: PURCHASE AUTHORIZATION — TRAFFIC SIGNAL EQUIPMENT FOR
THE OAK GLEN ROAD/LIVE OAK CANYON ROAD WIDENING PROJECT, COLORADO STREET TO OUTER HWY-10 SOUTH
RECOMMENDATION: That the City Council approve and authorize the City Manager to execute a purchase order/contract with Econolite, of Anaheim, CA in the amount of $31,224.98 (including tax) for the purchase of traffic signal equipment for the installation of a traffic signal at the intersection of Oak Glen Road and Colorado Street, as a part of the Oak Glen Road/Live Oak Canyon Road Widening Project, Colorado Street to Outer Hwy- 10 South Project.
12. SUBJECT: RESOLUTION APPROVING A REVISED RECORDS RETENTION
SCHEDULE
RECOMMENDATION: That the City Council Adopt Resolution No. 2024-03, approving a revised Records Retention Schedule for the City of Yucaipa and rescinding Resolution No. 2022-62.
DISCUSSION ITEMS
13. SUBJECT: RESOLUTION NO. 2024-02, APPROVING THE INFRASTRUCTURE
FINANCING PLAN (IFP) AND ALLOCATING A PORTION OF THE CITY'S
INCREMENTAL PROPERTY TAX REVENUE FOR THE YUCAIPA ENHANCED
INFRASTRUCTURE FINANCING DISTRICT (EIFD) AND AUTHORIZING THE
OTHER ACTIONS RELATED THERETO
RECOMMENDATION: That the City Council adopt Resolution No. 2024-02, approving the Infrastructure Financing Plan (IFP) and allocating a portion of the City's incremental property tax revenue for the EIFD and authorizing other actions related thereto.
14. SUBJECT: WILDWOOD CANYON ROAD AND INTERSTATE 10 FREEWAY INTERCHANGE PROJECT (PROJECT) — HDR CONTRACT AMENDMENT AND
SBCTA FUNDING AGREEMENT AMENDMENT FOR PA/ED
RECOMMENDATION: That the City Council:
1. Approve reallocation of approved project cost of $3,365,217 as follows:
a. Professional Services Contract - $3,268,840
b. Estimated Contract Administration - $96,377
Note: There is no change to the total approved project cost; and
2. Approve and authorize the City Manager to execute a contract amendment with HDR Engineering, Inc., in the amount of $228,623 for additional services associated with the preparation of the Project Approval and Environmental Document (PA/ED), bringing the total contact amount to $3,268,840; and
3. Authorize the Mayor to execute the Amendment No. 1 to Project Funding Agreement 20-1002294 with the San Bernardino County Transportation Authority (SBCTA) for the Project PA/ED, subject to SBCTA's final approval(s); and
4. Authorize an amendment to the funding mix included in FY 2023/2024 CIP, increasing the SBCTA funding for the Project to reflect additional funding from SBCTA with Agreement Amendment No. 1; and
5. Authorize the City Manager or his designee to administer the terms of the contract and agreements including approval of minor modifications to said contract and agreements.
15. SUBJECT: AN AMENDMENT TO THE AGREEMENT FOR THE JOINT EXERCISE
OF POWERS RELATIVE TO THE SAN BERNARDINO ASSOCIATED
GOVERNMENTS
RECOMMENDATION: That the City Council approve and authorize the Mayor to sign Amendment No. 4 to the Joint Exercise of Powers Agreement Relative to the San Bernardino Associated Governments (SANBAG) to change the name of the organization to the San Bernardino Council of Governments (SBCOG) and to remove the section that specifies the method for calculating membership dues to make the assessment a policy decision set by the Board of Directors.
16. SUBJECT: TRAILS AND OPEN SPACE COMMITTEE APPOINTMENT RECOMMENDATION: That the City Council:
1. Review the attached Citizen Service Applications and nominate one applicant for the At -Large Membership to the Trails and Open Space Committee; and
2. Vote on the appointment of the nominated applicant.
17. SUBJECT: 2024 MEMBERSHIP ON COUNCIL AD -HOC & STANDING
COMMITTEES
RECOMMENDATION: That the City Council:
1. Review the current 2024 Committees Roster and advise the City Clerk of any changes to current memberships; and
2. Appoint two members of the City Council serve on the newly created Community Activity Grant Ad -Hoc Committee; and
3. Advise the City Clerk if a member of the City Council will be appointed to the Economic Development Advisory Committee (EDAC).
18. SUBJECT: LIBRARY GRANT UPDATE, FUNDING AGREEMENT RATIFICATION,
AND LETTER OF OPPOSITION
RECOMMENDATION: That the City Council:
1. Receive an update on the Yucaipa Library Project and State Grant; and
2. Ratify a funding agreement with the County of San Bernardino signed by the City Manager accepting grant funding not -to -exceed $1 million; and
3. Authorize the sending of a letter opposing the Governor's proposal to claw -back library grant funds.
PUBLIC HEARINGS
The order of Business for the Public Hearing Shall Be:
A. Open Public Hearing
B. Staff Presentation
C. Applicant/Representative Presentation (if necessary) D. Public Comments
E. Applicant Rebuttal (if necessary)
F. Public Hearing Closed
G. Council Discussion
H. Council Motion and Vote
SPEAKERS ARE ENCOURAGED TO BE BRIEF AND REMAIN WITHIN THE ESTABLISHED TIMEFRAME OF THREE (3) MINUTES. ONCE THE PUBLIC HEARING HAS BEEN CLOSED, NO FURTHER TESTIMONY WILL BE TAKEN.
19. SUBJECT: PRIORITIZATION OF PROGRAM YEAR 2024-2025 COMMUNITY
DEVELOPMENT BLOCK GRANT PROJECTS/PROGRAMS
RECOMMENDATION: That the City Council conduct a public hearing and prioritize eligible project proposals for submission to the San Bernardino County Board of Supervisors for Community Development Block Grant funding consideration.
COUNCILMEMBER REPORTS
ANNOUNCEMENTS
ADJOURNMENT
Notice Regarding Americans with Disability Act
The City of Yucaipa complies with the Americans with Disabilities Act of 1990. If you need special assistance to participate in this meeting, please call the City Clerk's Department at (909) 797-2489, during normal business hours, at least 48-hours prior to the meeting.
Notification 48 hours prior to the meeting will enable the city to make reasonable accommodations to ensure accessibility to this meeting.
CEQA STATEMENT:
Unless stated otherwise on the agenda, every item on the agenda is exempt from CEQA guidelines sections 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resource Code Section 21065.
Pursuant to Government Code Section 54957.5, any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Yucaipa to all or a majority of the City Council, less than 72 hours prior to that meeting, are available for public inspection at Yucaipa City Hall, 34272 Yucaipa Boulevard, Yucaipa, CA 92399, during normal business hours.
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, if you would like to challenge the decision of the City Council on an item appearing on this Agenda, you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this Agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
AFFIDAVIT OF POSTING
State of California }
County of San Bernardino } ss.
City of Yucaipa }
I, Ana V. Sauseda, City Clerk of the City of Yucaipa, California, do hereby declare that the foregoing agenda was posted on 02/08/2024, at least seventy-two (72) hours prior to the meeting per Government Code 54954.2, at the following locations:
Yucaipa City Hall, 34272 Yucaipa Boulevard, Yucaipa, California City of Yucaipa website www.yucaipa.org
Ana V. Sauseda, CMC
City Clerk
02/08/2024 JJ
Remove by: 02/13/2024