Agenda ltem No.
CITY OF YUCAIPA
AGENDA REPORT
TO:Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Services/City Engineerf, Landon Kem, Assistant City Engineer I
Todd Gutjahr, Public Works
FOR:City Council Meeting of February 12,2024
SUBJECT: Award of Contract -2nd Street and 3rd Street at Avenue E Roundabouts Hardscape Phase II Project - Project No. I I 165
RECOMMENDATION:
That the City Council:
l) Award and authorize the City Manager to execute a contract, and the City Manager or his designee administer the terms of the contract to the lowest responsive bidder, Three Peaks Corporation of Calimesa, CA, in the amount of $89,217 for the 2nd Street and 3rd Street at Avenue E Roundabouts Hardscape Phase II Project - Project No. I I165 (Project); and
2) Approve the amounts of $9,000 for construction contract contingency and $4,500 for construction contract administration, staff time, and inspection, for a total construction budget in the amount of $102,717; and
3) Authorize the City Manager or his designee to administer the distribution of the contract contingency; and
4) Approve the plans and specifications prepared for this Project.
BACKG ROUND/DISCUSSION :
The Avenue E Intersections, Street and Sidewalk Improvements Project, Bryant Street to 5th Street, is being constructed in phases. The most recent phase of improvements was completed in 2020 and included the roundabout improvements at 2nd Street and 3'd Street at Avenue E and included drainage and storm drain improvements along Avenue E between 2nd Street and 3rd Street.
On September 14, 2020, the City Council conducted a study session to review and consider the proposed landscaping for the roundabouts at the intersections of Avenue E with 2nd Street and 3rd Street. Based on input provided by the City Council during the study session, staff worked with the City's contract landscape architect to develop the plans and specifications for the landscape features within the roundabouts and streetlight poles similar to those in Historic Uptown Yucaipa. The
landscaping incorporates hardscape features such as crushed stone, boulders, and rock of varying sizelcolor in the center median areas of the roundabouts and the pedestrian islands at each leg of the intersections. The landscape components include street lighting at the 2nd Street and 3rd Street roundabout intersections to improve safety.
On June 27,2022, the City Council awarded a construction contract to Three Peaks Corporation of Calimesa, CA in the amount of $208,948 and the amount of $21,000 for contract contingency for a total construction contract budget of $229,948 for the installation of hardscape features such as crushed stone, boulders, and rock of varying sizelcolor in the center median areas of the roundabouts (Phase I Hardscape). The contract also included the installation of intersection street lighting at both the 2nd Street and 3rd Street intersections.
Upon completion of the Phase I Hardscape work, staff prepared the plans, specifications, and bid documents for the Project. The scope of work included the installation of a hardscape in the parkway and pedestrian islands that will match the existing boulders, cobble, and decomposed granite.
This Project was advertised for bids on December 11,2023. On January 25,2024, one (l) sealed bid was received and opened as follows:
Contractor Bid Amount
Three Peaks Corporation $89,217
Engineers Estimate $84,000
Three Peaks Corporation (Three Peaks) of Calimes4 CA, is the apparent responsive low bidder. Staff has reviewed the bid documents and determined that the documents meet the requirements of the construction contract specifications. Three Peaks has performed similar work for the City of Yucaipa (including the Phase I Hardscape), and their work has been deemed satisfactory. As a result, staff recommends that the City Council award and authorizethe City Manager to execute a contract for the Project to Three Peaks in the amount of $89,217.
The completion of the 2nd and 3'd Streets and Avenue E Roundabouts project is a significant milestone for the City and an important step towards achieving the City Council's Goals for 2024.
FISCAL IMPACT:
The estimated cost of this Project in the amount of $102,717 is included in the adopted FY2023-24 Capital Improvement Program. No further fiscal impact is anticipated.
Attachments:
l. Bid Summary
2. Construction Agreement - Three Peaks
Approved by:
Attachment I
5 ci
o
ci
oq
t_
818ili
:l:
I
[[
q q
.9
oo
o
o
F
<{
9a 35c E
oto!dul6
?
Fr oz
-q
c;
-q
ci
-q
c;
6q
8 F
6'
!
!
5 s
.9
!
,g
E
E
!
!
q
o
=
s
g
g
E
!
3 3
.9
!
.g
E
E
1 o
E
E
+
N
zotr
=6o
=.
'
E
in
.E
co
6 ,.o
i
c]o
dzt
E
c
!
I
,o!
E
d
!
!
!
Eo
o
i
oEe
!o
!,
!
f,
Attachment 2
AGREEMENT
THIS AGREEMENT is made and entered into this l2th day of February 2024, by and between the City of Yucaipa, a municipal corporation, hereinafter referred to as "City", and Three Peaks Corporation located at P.O. Box l0l
Contractor / Company Name Street Address
Calimesa 92320 (909) 522-2219 hereinafter referred to as "Contractor" City State Zip Code Phone
PROJECT: 2nd Street and 3rd Street at Avenue E Roundabouts Hardscaoe Phase II - Proiect No. ll 165 WITNESSETH, in this consideration of their covenants, the parlies hereto agree as follows:
The contract documents for the Project shall consist of the Notice Inviting Sealed Bids, Instructions to Bidders, Proposal, General Specifications, Standard Specifications, Special Provisions, Plans, and all referenced specifications and appendices; together with this Agreement and all required bonds, insurance certificates, permits, notices, and affidavits; and also including any and all addenda or supplemental agreements clariQing, amending, or extending the work contemplated as may be required to ensure its completion in an acceptable manner (collectively, the "Contract Documents"). The Contract Documents are made a paft hereof as though fully set forth herein.
In consideration of such work, City agrees to pay Contractor and Contractor agrees to accept the sum of Eishtv-Nine Thousand. Two-Hundred Seventeen Dollars and 00 Cents ($89.217.00) in the manner provided in the Contract Documents and subject to adjustment provided therein.
Concurrently with the execution of this Agreement, Contractor shall file with the City the bonds and certificates of insurance specified in the Contract Documents and subject to adjustrnent provided therein.
This Contract shall not be assigned without the written permission of the City Council.
IN WITNESS WHEREOF, the parties hereto have executed this insffument the day and year first above written.
ATTEST:CITY OF YUCAIPA
A Municipal Corporation
Ana Sauseda, CMC
Director of General Services/City Clerk
Chris Mann, Ciry Manager
FUNDS AVAILABLE/INSURANC E
APPROVED:
CONTRACTOR:
Phillip White, Director of Finance Three Peaks Corp Date Fermin G. Preciado, Director of
Development Services/C ity Engineer
APPROVED AS TO FORM:
CA
Date
Steven Graham, City Attorney