Agenda Item No.
CITY OF YUCAIPA
AGENDA REPORT
TO:Honorable Mayor and City Council
Fermin Preciado, Director of Development Services/City Engineer Landon Kern, Assistant City Engineer l.t(
Crystal Campbell, Associate Engineer 66
City Council Meeting of February 12,2024FOR:
fl
SUBJECT: Purchase Authorization - Traffic Signal Equipment for the Oak Glen Road,/Live Oak Canyon Road Widening Project, Colorado Street to Outer Hwy-10 South RECOMMENDATIONS:
That the City Council approve and authorize the City Manager to execute a purchase order/contract with Econolite, of Anaheim, CA in the amount of $31,224.98 (including tax) for the purchase of traffic signal equipment for the installation of a traffic signal at the intersection of Oak Glen Road and Colorado Street, as a part of the Oak Glen Road/Live Oak Canyon Road Widening Project, Colorado Street to Outer Hwy-10 South Project.
BACKGROUND/DISCUSSION:
The FY2023-24 Capital Improvement Program (CIP) includes the Oak Glen Road/Live Oak Canyon Road Widening Project, Colorado Street to Outer Hwy-10 South Project (Project). This Project is being completed in Phases, with Phase I and2 completed in 2019 and2023, respectively.
With the current economic conditions related to labor and material shortages, the delivery time for traffic signal poles and related equipment is being quoted as 120 to 140 days or even longer. This lead-time usually causes a significant delay in the construction and installation of new traffic signals after the construction contract is awarded to a contractor. In order to streamline the construction process, staff is proposing to purchase the traffic signal equipment in advance and have them delivered and readily available for the contractor to install after City Council has awarded the construction contract. In addition, by purchasing directly and not incurring the administration/processing fee usually passed along by the contractor to the City, the City may experience an overall cost savings for the project as the contractor cannot "mark" up the cost.
The proposed traffic signal equipment will be used to complete Phase 3 of the Project. Phase 3 includes the signalization of the intersection at Oak Glen Road and Colorado Street. The executed Development Agreement fbr the hotel and fueling station project being developed at the comer of Oak Glen Road and Colorado Street requires that the City construct the traffic signal at this intersection.
FROM:
Cost proposals and delivery lead times were requested from vendors who provide traffic signal equipment. The following proposals were received from two (2) vendors:
Staff has reviewed the cost proposals and determined that they meet the requirements of the traffic signal construction contract plans and specifications. Consequently, staff recommends approval of the purchase from Econolite, in the amount of $31 ,224.98 for the purchase of the required traffic signal equipment to complete the installation of the new traffic signal.
The estimated cost of this Project in the amoturt of $31,224.98 is included in the adopted FY2023- 24 Capital Improvement Program. No further fiscal impact is anticipated.
Attachments:
1. Cost proposals for traffic signal equipment
Approved by
Vendor Equipment Type Est. Lead-time Proposal Amount
Econolite Electrical Cabinets, Signal
Controller and Battery Backup
Equipment
140 Days $31,244.98
Swarco Electrical Cabinets, Signal
Controller and Battery Backup
Equipment
301 Days $37,823.48
FISCAL IMPACT:
ATTACHMENT 1
t/24/2024
To
Quotation
1250 N. Tustin Ave. Anaheim, Ca.92807
econo lite.com/f eed back
Fermin Preciado
Yucaipa, CA; City of
34272 Yucaipa Blvd
Yucaipa, CA 92399
Quote Name: Cabinet and Controller Quote
Project Reference:
Econolite Reference : Q-42607 -t 428
Item S Part Qtv Description Tariff Price per Extended
1 sTcA83949 1 3321 ANOD CABINET YUCAIPA
INCLUDES THE FOLLOWING:
1 3321ANODIZED ALUMINUM CABINET,
CALTRANS E2
2 CORBTN #2 DOOR LOCKS
1 DUAL FAN PANEL ASSEMBLY
1 DRAWER MOD ASSY, W/LOCKING TABS
2 LED LIGHTS, FRONT AND REAR
2 INPUT FILES W/ NYLON CARD
GUIDES (2 INPUT FILES)
1 PDA#21 W/2061 PS AND SSR
1 OUTPUT FILE W/NYLON CARD GUIDES
W RED MONITOR KIT INSTALLED
1 WIRE LOAD SWITCH SOCKETS FOR INT LS
1 3321 SERVICE PANEL ASSY
1 332 INPUT PANEL FULL
1 SERVICE PANEL ASSEMELY
W/SHA 1250 IT5 SURGE AND BASE
w/cB covER
1 33X SERVICE PANEL ASSEMBLY
1 DET TEST PANEL, X18 PUSH BUTTON
SWITCHES
1 3421X C11 HARNESS
12010EC1, CMU
2 FLASHERS, SSF-87
4 FLASH TRANSFER RELAYS
NO 242 DC ISOLATORS
NO LOADSWITCHES
NO DETECTORS, 222
NO CONTROLLER
NO OTHER EQUIPMENT NOT LISTED
ABOVE
Ss5.91 s9,637.80 S9,637.80
2 088397D332-008 7 332 ANOD CALTRAN BBS CABINET 52.36 s2,3s7.00 S2,3s7.oo 3 McCain 2070E
Controller w/
2033 Software
1 McCain 2070E Controller w/ 2033 Software So.oo Ss,918.7s Ss,918.75
4 0754tO0270 12 LOAD SWITCH, SOLID STATE TRI.PACK, PDC
sss-88
So.oo S28.oo s336.00
5 0756700010 4 DETECTOR, EDI LM222.SF S1.70 S144.90 Ss79.60 6 0744500010 2 DC TSOLATOR, 242, ?DC DCt-82 So.oo S44.80 S89.60 7 FSR.HOUR.TECH 2 TECH LABOR W/CLIENTS PER HOUR;
INCLUDES 4 HOURS OF FSR SUPPORT
So.oo S6oo.oo s1,200.00
8 MEUG24-
M100/M100-
MOD
1 MEUG24-M100/M100-MOD
1 MEUG24 Galvanealed, Powder Coated
24W 170 48H
Meter 1
1 4 jaw meter socket with test blocks 2004
1Ph, 600V Max.
1 12 circuit load center 125A 1Ph. 3W Tin
Plated Cu.
1 100A,/2P Eaton MCB plug-on 10k BR
frame
1 50A/1P Eaton branch CB plug-on 10k BR
frame (signal)
Meter 2
1 4 jaw meter socket with test blocks 2004
1Ph, 500V Max.
1 12 circuit load center 1254 1Ph. 3W Tin
Plated Cu.
I L00A/2P Eaton MCB plug-on 10k BR
frame
1 15A/1P Eaton branch CB plug-on 10k BR
frame (control)
1 30A/1P Eaton branch CB plug-on 10k BR
frame (Ltg)
1 P.E receptacle
l Test switch SPST
1 65A/3P Electrically Held contactor 120v
coil ABB SCCR included
1 Padmount Base 24" Steel
1 Set of Qtv 4 anchor bolts 5/8
So.oo S3,720.50 S3,720.60
9 8025000115 1 ALPHA BBS LINE ITEMS 9-14
UPS POWER MODULE HP 11OOW W/(6)
RELAYS & 12OV INPUT/OUTPUT IPISNMP
So.oo Ss,096.99 Ss,095.99
10 8025015020 1 AUTOMATIC TRANSFER SWITCH ASSEM BLY
19" RM 120VAC
11 802s09ss00 1 RBMS; CONTROLLER, SENSOR INT CABLES,
(1) CAT5E CBLS, (4) BS3B-12-4-EQ
SENSORS (4 BATTERY SYSTEM)
t2 8025040053 4 BATTERY ALPHACELL 195XTV (lOOAH /
57LB)
Eco.AIo.LITE
Quotation
1250 N. Tustin Ave. Anaheim, Ca. 92807
econolite.com/feedback
Ec(7,AIo,LITE
Quotation
13 8025050032 1 BATTERY CABLE HARNESS KIT 48V 8FT 1/4.
20 TERMINALS FXM SERIES W/13IN BLK EXT
(334/P+) (SOUTHERN CALIFORNIA)
14 8025050039 2 CABLE 12AWG, 3 CONDUCTOR, 35IN,
FERRU LES
Subtotal s28,936.34
Shipping & Handling*
Taxes* *52,242.57
Tariffs* *S66.07
TOTAT 537,244.98
*Please note Econolite 2070LX Controller with lC Module and ASC/3 Software Price $4,192.00 if desired.
Unless specifically requested or noted on this quotation, the product(s) quoted herein may or may not comply with any Buy America requirements.
Cabinet designs are considered final at time of order. Changes requested after date of order may result in additional fees and extended shipping lead times.
The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/or legally privileged material. Any review, retransmission, dissemination, or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited except as required by law.
Quote Valid For Days: 60
FOB: Econolite Factory
Terms: NET30
*Ship Terms: PPD
**Taxes and Tariffs Estimated (if included)
Shipping Date: To be determined at time of receipt of order brul Ke,LLJ
Corey Kelly, Account Manager, Senior
Mobile: 7L4-273-4912
[email protected]
1250 N. Tustin Ave. Anaheim, Ca.92807
eco n o I ite. coln/{eep! !a c k
QUOTATION
Estimator: Jennifer Phelan
Quote #: JLP1207238 (760)734-5050
Agency: Yucaipa City of [email protected]
Job Name: Oak Glen Rd & Colorado St
Bid Date: 1123124
NOTE: 170E Controller has been discontinued, quote includes 2070E Controller.
On-Site Controller Turn-on Support is priced separately below, if required.
Bid ltem Qnty Description Price Extension
1 332L CABINET, ANODIZED WCORBIN
LOCKS
12O7OE CONTROLLER
12033 SOFTWARE
1 CMU, 2OlOECLIP W/1O/1OO ETHERNET PORT,
EDI
1 RED MONITOR KIT
2 204 FLASHER,MOD. ENCAPS.
3 242L ISOLATOR, EDI
4 430 F.T.R.
12 2OO MODULAR I/O LOAD SWITCH
4 EDI 222 DETECTOR
1 HARN, OTPT FILE, AC.JMPR
1 DETACT PN1,332,18 PB, TST SW
Does not include Encom, lteris Video
equipment, Etherwan or Polara.
On-Site Controller Tech Support
(lf Necessary)
Side mounted Battery Backup Cabinet
with Marathon BBS System and 4)
Batteries.
$19,866.00 $19,866.00
$1,800.00 $1,800.00
$5,973.00 $5,973.00
1 1
1 usP D-2M2 1 00-1 I 21 2CTB2-AL
VOLTS & PHASE: 20041201240V 1PH 3W
*35 week estimated lead time. Subject to
change
submittals take 8 weeks on top of that.
$7,464.00 $7,464.00
kAlC: 1OkAlC DESCRIPTION:
CONTAlNING:
ENCTOSURE: USPD AL + +
UTILITY LANDTNG: 1PH lug landing 250MCM
MTR SOCKET: 4 Jaw Self-Contain Meter Socket with Test Blocks 2004 MAIN: 10OA/2P Eaton MCB plug-on 10k BR frame
INTERIOR: 1752P 1:6 PDB
BRANCH C8: 50A/1P Eaton CB clip-on 10k QC frame (M1) SIGNALS 1 1
2 2
2 1
I
1 1
1 1
1 30A/1P Eaton CB clip-on 10k QC frame
tsAlLP Eaton CB clip-on 10k QC frame
PE SOCKET: P.E receptacle Twist lock (PE by others)
TEST SWITCH: Test switch SPST
TIME CLOCK:
CoNTACTORt 65A/3P Electrically Held ABB
Pod Mounting Bose: Steel powder coated white
ENCLOSURE DIM: 24W x 48H x 16.50D
Enclosure material: .125 Aluminum
Enclosure Finish: Anodized
(M2) SAFEIY LIGHIING
(M2) PE CONTROL
#056003
#o51073
120 Coil
*caltrans or 3rd part inspection not
included
7.75% Sales Tax $2,720.48
Reference Total $37,823.48
Prices firm for 90 days. Freight included.
Sale is subject to Swarco's standard terms and conditions.
The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/or legally privileged material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited. ,
If you received this in error, please contact the sender and delete the material from any computer.