Item 19 - Prioritization of Program Year 2024-2025 Community Development

TO:

FROM:

FOR:

SUBJECT:

Agenda Item No._

CITY OF YUCAIPA

AGENDA REPORT
Honorable Mayor and City Council
Chris Mann, City Manager
Cory Gorham, Management Analyst
City Council Meeting of February 12.2024
Prioritization of Program Year 2024-2025 Community Development B lock Grant Proj ects/Programs

ITECOMMENDATION
That the City Council conduct a public hearing and prioritize eligible project proposals for submission to the San Bernardino County Board of Supervisors fbr Community Development Block Grant funding consideration.

I3ACKGROUND:

The City of Yucaipa, through a cooperative agreement with the County of San Bernardino, participates in the lbderal Community Developrnent Block Grant (CDBG) funding program. On an annual basis, the City of Yucaipa receives an allocation of funds fiorn CDBG, which are passed- through San Bernardino County, and can be used on eligible construction projects and public service programs. The purpose of this grant program is to address needs identilled within the community and to assist specific target areas that qualify as low-income areas. Eligible target areas are those portions of the community that rneet the low to moderate income level criteria, as deterrnined by the U.S. Department of Housing and Urban Development (HUD). These resources primarily fund capital improvements within eligible target areas. In addition, up to l5% of the total County-wide allocation received may be spent on public service programs that primarily benefit residents that qualily pursuant to the low-income criteria established by HUD.

Every three years the County is required to re-qualify as an Urban County under the CDBG program and it is through this process that the annual CDBG entitlement funds are established fbr participating cities, including the City of Yucaipa. Every three years since 2014, the City of Yucaipa has been identifled as a "Metropolitan City" per HUD guidelines, which includes a population figure in an amount greater than 50,000, and therefore is able to participate directly with HUD as an Entitlement City, should the City choose to do so. ln2014,2017, and again in 2020, the City Council elected to continue its participation with the County. Staff will be reevaluating this arrangement and will in the future make a recommendation to City Council as to

whether the City should continue as a participant in this cooperative agreement with the County or choose to interact directly with HUD as an Entitlement City, which would bring the management of this program "in-house." It is anticipated that the County will be sending an Intent to Continue to Participate certificate to the City early this year for the three-year period starting in2025.

Historically, the City has chosen to fund construction projects fbr improvements to City facilities for the elimination of barriers pursuant to the Americans with Disabilities Act (ADA), and to fund infrastructure improvements enhancing roadways. including storm drains, curbs, gutters and sidewalks. In addition to the eligible City project proposals, not-for-proflt community-based organizations, serving various segments of Yucaipa, have also historically submitted project or program proposals in anticipation of funding. Annually, the City Council conducts a public hearing to provide an opportunity fbr community members and organizations to communicate with the City Council and to present and discuss requests for funding consideration regarding the City's annual CDBG allocation. At the conclusion of the public hearing, Council will be asked to prioritize the proposals for funding. The funding approved by Council will be finalized as a function of the Fiscal Year 2024-2025 (FY25) budget process.

Based on the most recent estimate fiom the County, the projected CDBG allocation for the City of Yucaipa for Program Year 2024-25 (PY25) is expected to be $235,637. Regularly, the San Bernardino County Department of Community Development and Housing (CDH) updates its estimates used in determining the proportional share of qualifying eligibility factors among Cooperative Agencies in order to determine the level of funding to be allocable to each agency.

While the actual allocation amount is not likely to change significantly from this preliminary figure, if additional funds become available, staff will return to Council with a recommendation for their disposition, as appropriate.

There are primarily two project classifications considered fbr CDBG flnding. These include: l) public service programs, and 2) construction projects. HUD restricts funding fbr public service programs to l5Yo of the total annual allocation. As a result, Yucaipa's public service programs will be subject to a limit of $35,346 or l5Yo of Yucaipa's anticipated allocation of $235,637. If Council allocates the entire l5Yo to public service programs, then the remaining amount of $200,291 will be available fbr construction projects. While l5o/omay be spent on public service programs, there is no requirement to spend any amount on public service programs. As a result, the entire annual allocation may be used to fund construction projects.

PY25 Project Proposals
The Notice of Funding Availability (NOFA) for PY25 was advertised by CDH, and it was also posted on the City website. Funding applications have been received by CDH, and CDH has reviewed the proposals submitted in order to determine their funding eligibility. Attachment 2 lists five prograrns/projects deemed eligible by CDH, including one City initiated construction project proposal, one City initiated public service program proposal and three public service program proposals subrnitted by outside non-profit organizations, each of which are discussed later in this report.

Page 2 ends

DISCUSSION:

Of the five eligible proposals, only the one City construction project proposal is considered a construction project. The remaining fbur proposals, including the City's scholarship program, are considered public service programs. The total amount requested fbr public service programs is $50,000, while the actual funding available to these programs is limited to the $35,346 previously mentioned.

The total allowable number of newly lunded projects is based on the percentage of each City's share of the total CDBG allocation and the maximum number allowed is based on the City's CDBG Administrative Cap. For PY24, the County has determined that the City of Yucaipa may fund a total of seven projects, of which no more than two rnay be new construction projects.

City's Construction Proiects
For PY25, the City submitted one construction project proposal, as follows l. Scherer Senior Center Facility Renovations*, in the amount of $200,000:
a. New flooring in the Scherer Community Center - the existing carpet is approximarely 24 years old and the existing floor tile has exceeded its useful life and is in need of replacement. The flooring renovations will include new carpet in the office area and Luxury Vinyl Tile (LVT) in the hallway and small banquet rooms. The LVT will rnimic the LVT that was installed in the Nutrition Center. b. Nutrition Center Facility Upgrades - the upgrades include the renovation of two (2) storage roorns requiring repairs due to previous water damage from a leak in the roof that was repaired several years ago.

If the project is prioritized by the City Council for PY25 funding, then stafTwill include the budget fbr this project as part of the CIP Budget for City Council approval in the FY25 Budget process. *Last year's construction project was also fbr Scherer Senior Center Facility Renovations which included new rooflng. Cost estimates received fbr the new roof exceeded the approved funding allocation of $203,000 in PY24. As a result, the City is working with the County to use unallocated program funds to complete the roofing project.

City Public Servjce Proposal and Proposa
StafT is again recomrnending that a portion of the funds available fbr public service programs be used for the continuation of the Community Services Scholarship Program. The program ofl'ers scholarships for the City recreation activities to eligible participants. Eligibility is for low to moderate income level families, as determined pursuant to HUD criteria. StafT will be recommending f unding in the amount of $ 10,000 for PY25 which aligns with the total scholarship amount awarded in prior years.

In addition to the City project/program proposals mentioned above, three proposals were received fiom not-tbr-profit community-based organizations within the greater San Bernardino area that met the submittal criteria, pursuant to the requirements established by HUD and CDH and, therefbre, have been determined eligible fbr funding consideration. Below is a list of all the

Page 3 ends

eligible proposals subrnitted by both the City and San Bernardino County area not-for-profit organizations. In addition to the City's scholarship program, the three non-City related proposals are considered public service proposals and, therefore, are collectively subject to the l5% funding restriction.

The lists of public service and construction project proposals, in no order of priority, are listed below.
+l'he Bo),s & Girls Club ol'San Gorgonio Pass could not lbllorv through rvith the grant program last year. Program funding rvas rcallocated to the City's unallocated program funds.
*The submitted application identifies the requested amount as $200,000. Staff has added in the additional $291 as any unallocated funds can only be used for constrttction projects anyways. 2024-2025 Publ ic Service Proposals
Applicant Project Description
Arnount City
Council
Allocated in
2023-2024
Amount
Requested fbr
2024-2025
I Farnily Service Association of
Redlands (Case Managcmcnt Progranr)
Continuation and expansion of Case
Management Services 6,497.15 s7,500
)Boys & Girls Club of the
San Gorgonio Pass
Surnmer Camp program at Dunlap
Elementary 6.497.75*nla
J Partners Against Violence
(forrnerly San Bemardino Sexual Assault
Serv iccs)
Supportive services for victims of
violence 6.497.15 25,000
4 San Bernardino County Library
Continuation and expansion of the
Yucaipa Branch Adult Literacy
Program

6.497.75 10.000
5 City of Yucaipa Continuation of the Recreational
Scholarship Prosram r0,000 r0,000
Total $3s,99r $52,500
Total Public Service Allocation Available ( l5%)$3 5,346 2024-2025 Construction Prolect Proposals
Applicant Project
Amount
Requested for
2024-2025
I City of Yucaipa
Yucaipa Scherer Senior Center renovations to flooring,
storage roorns and the work room located in the
Nutrition Center wing of the facilirv.
s200,29 t *
Total s200,291
Total Construction Projects Proposals (frorn above)s200,29 r Total Public Service Proposals (frorn above)$3 s,346
T otal 2024-202 5 C D BG Proj ect/Progra m Pro posa ls s235,637 Page,l ol'5

Public Service Prosrams
It is anticipated that the amount available for public service programs will be $35,346. This is equal to l5% of the total expected PY25 allocation in the amount of $235,637. The four requests for public service funds, including the City's Scholarship Program, total S52,500.

Council may choose an allocation strategy similar to the prior year or Council may choose to fund at diffbrent levels, subject to the funding constraints. Council may also choose to tund programs at diffbrent levels than the arnounts specifically requested by the organizations or may choose not to fund any public service programs.

Organizations who do not receive full or partial funding of their CDBG requests may choose to participate in the City's FY24 Community Activity Grant (CAG) program application process.

Construction Projects
Pending the decision to allocate funds to public service programs, the anticipated total PY25 allocation amount available for construction projects is equal to $200,291. The funding request for the proposed construction project is $200,291.

FISCAL IMPACT:

There is no fiscal irnpact on the General Fund. This action only prioritizes funding fbr the CDBG program year beginning July 1,2024. The authorization to complete the programming will be accomplished through the City's routine budgeting, bidding, and purchasing processes. Any costs programmed fiom this public hearing willbe funded through the City's participation in the CDBG program and not funded by the General Fund.

The total amount of anticipated CDBG funding fbr FY25 is as follows:

PY 2024-2025 CDBG Funding Arttotrnl
Anticipated 2024-2025 CDBG Funding $23s.637
Less: Amount available to fund Public Service Proposals (3s,346) Total: Amount Available for Construction Projects $200.29 r Attachments
I . Notice of award from County

2. 2024-25 Yucaipa Eligible Project List

3. Actual Proposals for all Eligible Projects

4. Notice of Public Hearing 2------Approved by

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RECOMMENDATION

ATTACHMENT 1

Cory Gorham
From:

Sent:

To:

Cc:

Subject:

Graham, Kel ly
Tuesday, January 9,2024 5:29 PM
Cory Gorham; [email protected]
Gibson, Johnnetta; Taylor, Sebastian; Anderson, Bryan; Dearen, Elizabeth Yucaipa - CDBG 2024-25 City Applications for Recommended Funding Good Afternoon
Each year, the County of San Bernardino (County) must prepare and submit to the U.S. Department of Housing and Urban Development (HUD) an Action Plan that identifies the amount of funding lt expects to receive from HUD and outlines the specific activities it anticipates to fund in pursuit of its Countywide housing and community development goals and objectives.

For the 2024-2025 Program Year (PY), the County anticipates receiving $6.8 million to support the activities to be listed in its 2024-2025 Action Plan.

To ensure the timely submittal of the County's Annual Action Plan, an estimate has been used. lt is important to note that it is possible that this estimate may change (+/-) between now and when the U.S. Congress approves lhe 2024-2025 federal budget. Once the final federal allocation is released, adjustments to the distribution of County funds may be necessary. For PY 2024-2025 your City's estimated annual allocation is $235.637.

This amount is based on U.S. Census poverty, overcrowded housing counts and population estimates, which means that your City's allocation could have an increase or a decrease to the estimate (City's estimated annual allocation above). Please note that the allocation amounts are estimates and are subject to change based on HUD's actual allocation to the CDBG Program.

The County has received a number of proposals in response to its PY 2024-2025 Notice of Funding Availability (NOFA) and has evaluated each proposal for its conformance to the federal requirements. To involve your City in the decision-making process, please provide us with a prioritized list of those eligible proposals that best meet your City's goals and objectives.

To assist you in this effort, please use the Dropbox link to access the following documents

1. List of Eligible Project Applications

2. Copies of Eligible Project Applications

3. List of lneligible Project Applications (if any)

4. Cooperating City Recommended Projects Form
As a Cooperative City participating in the County's CDBG program, it is imperative that you complete your public hearing for your CDBG funding recommendations and submit the action made by your City Council on the attached Cooperating City Recommended Projects Form and a copy of your City Council minutes to our office by or before Tuesday, February 13,2024. After this date we may be unable to include your City Counci! recommendations in the list of projects for the County Board of Supervisor's consideration.

Grant Process and Fundinq Thresholds
The 15% Public Service Cap applies for cities that receive $150,000 or more in CDBG funding allocation. The total allowable number of newly funded projects is based on the percentage of each city's formula share of the CDBG allocation and the maximum number allowed for newly funded construction projects is based on the City's CDBG Administrative Cap. The cities of Big Bear Lake, Grand Terrace, Needles and the Town of Yucca Valley, 1 which are receiving less than $150,000, may only fund four (4) projects. The remaining cities have the following funding opportunities:

City TotalAllowable
Projects
Maximum Number of
Construction
Projects
Estimated
15% Public
Service Cap
Adelanto 9 2 $48,486
Barstow 5 2 $38,602
Colton 11 5 $59,543
Highland 10 5 $60,912
Loma Linda 5 1 $21,215
Montclair 9 2 $39,997
Redlands 9 2 $50,1 2 1
Twentynine Palms 5 1 $24,012
Yucaipa 7 2 $35,346
Thank you for your past and continuing support in the CDBG program. We appreciate your assistance in returning your funding recommendations no later than Tuesday, February 13, 2024. Should you have any questions or need additional assistance, please feel free to contact your Analyst.

Analyst Phone Number EmailAddress
Kelly Graham (909) 501-0626 Kellv.Graham@cdh. sbcountv.oov Johnnetta Gibson (909) 501-0632 J oh n netta. Gi bson @cd h.sbcou ntv. qov Your City Council-approved funding recommendations will be included in the County 2024-2025 Action Plan and is anticipated to be approved by the County Board of Supervisors in early April.

Sincerely,
Community Development Division
Community Development Block Grant
Community Development and Housing Department
Phone: 909-501 -0600
560 E. Hospitality Lane, Suite 200
San Bernardino, CA 92415-0043.FII
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Our job is to create a county in which those who reside and invest can prosper and achieve well-being County of San Bernardino Confidentiality Notice. This communication contains confidential nformatrcn sent solely for the use of the intended recipient. lf you are not the intended recipient of this communication. you are not authorized to use it in any manner. except to immediately destroy it and notify the sender. 2 & u @lin,

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ATTACHMENT 3

Construction Program Application Fiscal Year 2024 - 2025 YUCA24CN-013
Log Number
(Office Use Only)FI-rf :.tr ril lr\.\r{r,r\(l
\gouNrv
San Bernardano County
Fiscal Year 2024 - 2025
Construction !mprovement Appl ication
The following documents must be submitted in the order listed, please be sure to submit all attachments to your application.

Exhibit 1 : Organization lnformation
Exhibit 2: Project lnformation
Exhibit 3: Project Characteristics
Exhibit 4: Priority Needs:

Exhibit 5: Project Budget & Sources
Exhibit 6: Proposed Goals and Milestones
Exhibit 7: Agency Capacity Narrative
Exhibit 8: Civil Rights Laws Compliance And HUD Good Standing Exhibit 9: Signatures And Assurances
V Maintenance And Operations Agreement
Application Checklist
V
V
V
1 Construction Program Application
Exhibit 1: Organization !nformation
Fiscal Year 2024 - 2025
Organization Name:

City of Yucaipa
o nization Address:
34272 Yuca Blvd
City/State/Zip Yucaipa lCAl92399
Phone:9097972489
Fax 9097979203
Email fpreciad o@vu cai pa.orq
Applicant Type City
Authorized Person Name:

Authorized Person's Title:

Fermin Preciado
Director of Development Services/City Engineer
Address:34272 Yucaipa Blvd
City/State/Zip Yucaipa lCAl92399
Phone:9097972489x240
Fax:9097979203
[email protected]
Application Contact Person's Name
Application Contact Person's Title:

Cory Gorham
Manaqement Analyst
Explain the Agency's 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and StarUEnd Dates.

The City of Yucaipa is a local agency serving the residents that live within the City and the City's sphere of influence. The City has been very active in planning, designing, and constructing infrastructure projects to meet the City's growing demands, specifically in the CDBG target areas. The City's overall population is approximately 58,000 people with over 35% of the population living within the CDBG target area. The City incorporated in 1989. 2 Email:

Construction Program Application
Project Title:

Fiscal Year 2024 - 2025
Exhibit 2: Project lnformation
Scherer Senior Center Facility and Building lmprovements Address:
12202 First Street
ucaipa lCAl92399
County Supervisorial District where project will be located ! l"tDistrict E2"o District ffi3'd District:!4th District n stn District ls this a new construction project, or a request for additional funding to an existing CDBG Project? Request for additional funding to an existing CDBG project lf requesting additionalfunds for an existing CDBG project, provide prior CDBG project number? YUCA-23-1-034/0286
Project Type (Description) :

This project includes the removal and replacement of the existing deteriorating flooring in the facility, and other improvements (renovations and updating of storage rooms and work room) in the Nutrition Center wing of the facility.

Eligible Block Group
lndicate eligible Block Group to be benefited by CDBG Funds requested.

Provide a map identifying the eligible census block as indicated in the Eligible Census Blocks The eligible Block Grant to be benefited as part of this application is 008800, Block Group 2 See attached Census Block Map.
3 Construction Program Application Fiscal Year 2024 2025 EXHIBIT 2A: Countywide Vision
lndicate Yes/No in the table below which countywide vision goals are pertinent to the proposed project.

Countywide Vision
Provide a brief narrative of how your project meets the Countywide Vision The project meets the Countywide Vision by providing programs for community residents and seniors that ensure the development of a well-planned, balanced, sustainable County and by supporting a program that provides meals and nutritional services to senior citizens living in the City of Yucaipa.
4 Yes
lmplement the Countywide Vision
Create, Maintain and Grow Jobs and Economic
Value in the County.Yes
Yes
lmprove County Government Operations.

Yes
Operate in a Fiscally-Responsible and Business-Like
Manner.

Yes
Ensure Development of a Well-Planned, Balanced,
and Sustainable County.

Maintain Public Safety
Yes
Yes
Provide for the Health and Social Services Needs of
County Residents.

Yes
Pursue County Goals and Objectives by Working
with Other Governmental Agencies.

Countywide Vision Yes/ No

Construction Program Applacation Fiscal Year 2024 - 2025 Exhibit 3: Project Characteristics
Street address and nearest cross streets of the site where the program will be carried out:

Legal property owner:

City of Yucaipa
What is the current zonin ?
Mostly residential and some commercial zoned properties !s this use ermitted in this zoning?
ls a conditional use permit required? Yes/No
No
Complete applicable items for all construction projects . Assessor's parcel number:

N/A
Square footage of proposed building or building addition N/A
Square footage of construction site parcel
N/A
Length of improvements if street, water or sewer project:

N/a
Service ca of existin facil
lmproved service capacity of the facility
N/A
NiA
Age of structure
35+ years
Is the structure registered as a historic landmark under state, federal or local Law? No
Describe the geographic boundaries of the neighborhood, community, or region to be served by this project. This description must include service area boundaries if land acquisition or structural improvements are proposed (attach a map):

The Scherer Senior Center is located within the CDBG target area. The Center is surrounded by residential and high density housing and a neighborhood park.

Construction Program Application
Exhibit 4: Priority Needs:

Complete the table below by answering "Yes" or "NO".

Fiscal Year 2024 - 2025
YesSenior Center lmprovements
Community Center I mprovements No
Child Care Center lmprovements No
NoYouth Center lmprovements
Park & Recreation lmprovements Yes
Social Care Facility I mprovements Yes
NoCode Enforcement Needs
NoCode Enforcement
Demolition and Clearance No
NoBlight Abatement
lnfrastructure Needs Yes
Water and Sewer lmprovements No
Drainage lmprovements No
Street lmprovements No
NoSidewalk !mprovements
NoCommercial/ lndustrial lnfrastructure Development
Accessibility Needs Yes
NoRemoval of Architectural Barriers
NoHistoric Preservation Needs:

H istoric Preservation lmprovements No
Other:
6 Public Facility's Needs:Yes/ No:

Construction Prog ram Application
Exhibit 4: Priority Needs (continued)
HUD Demographics: (Please indicate Yes/No)
Fiscal Year 2024 - 2025
Does this project help prevent homelessness?
No
Does this project help the homeless?
No
Does this project help those with HIV or AIDS?
No
Does this project primarily help persons with disabilities? Yes
Why this project is considered a priority?
The City of Yucaipa has prioritized infrastructure improvements in the CDBG target area of the City. This project will improve an existing public building providing community service programs to citizens within and around the CDBG Target area. this ct is needed, Site the evidence to substantiate the need? Why must this proposed project be funded now versus receiving funding in future years?
City of Yucaipa has historically been proactive in maintaining new and aging nfrastructure. The floor and other improvements to the center will extend the usable life of the lity and make it more ADA friendly
What are the ramifications if this project is not recommended for funding in this fiscal ar?
a
a
O
a
7 The current flooring is mismatched and uneven; cracking and pulling up in areas of the Center and the store rooms need to be renovated and updated.
lf the proposed project is not recommended for funding this fiscal year, the pedestrian access I to the facility will not be adequate and parts of the flooring is a tripping hazard.

Construction Program Application Fiscal Year 2024 - 2025 What is the project's population to be served?
The population to be served is the senior citizen population in the City of Yucaipa.

What is the ects shment level?
Summarize the Scope of Work; include in your summary the number of units or activities the will complete with CDBG funds.

Describe how the project preserves a low and moderate-income neighborhood, or rovides other commun benefits
mplishment level is high due to the impact on senior citizens The proposed project will replace the entire deteriorating tile floor and will replace the floor with a new flooring surface. The new surface will be adjusted to provide a smooth transition throughout the facility. The smooth transition will enhance and prolong the services being provided to senior citizens at the center. The proposed project will also enhance existing storage areas that are used to store center supplies and materials for Center programs.

Low and moderate income neighborhoods in the target area will be preserved by the project a result of the proposed improvements by improving and continuing the community service d food service programs at the public facility.

Construction Proqram Application Fiscal Year 2024 - 2025 Exhibit 5: Project Budget & Sources
Provide the estimated financial data for the project as requested below for the appropriate project group. Costs should be based on the best information available. When preparing this data, consider the following factors: (a) project should be completed in one phase if possible, or if phased, operational capability of the phases should be independent of each other: (b) a phased project should be prioritized and broken into distinct parts, with estimated cost and priority for each part; (c) apply federal prevailing wage rates to construction projects over $2,000.

Architectural and
engineering services $o.oo $0.00
$0.00 $0.00Site acquisition
Local Review application $0.00 $o.oo
$o.ooConstruction$180,000.00
$20,000.00Other:

Total $200,000.00 $0.00
OverallTota! Project Cost: (CDBG Share + Other Source)$200,000.00 I
Project Budget
SB County Share ($):Other Source ($):

Construction Program Application Fiscal Year 2024 - 2025 Exhibit 5A: CDBG Funds Requested and Leveraging !nformation lndicate the amount being requested by the city.

Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.
$200,000.00Yucaipa
Federal
Funding $0.00
State
Funding $0.00
$0.00
County
Funding
Private
Funding $0.00
$0.00
Other:

Total Leveraging Funds $0.00
10 City Amount Requested ($)
(This amount should match the grand
tota! requested from CDBG Share)
Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($):Date
Available:
fi1/22/2016t

Construction Program Application Fiscal Year 2024 - 2025 Exhibit 6: Proposed Goals and Milestones
lOOo/o to be completed by January 31, 2025
Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.
0113112025 $200,000.00
$200,000.00Total Reimbursement:
11 Explain how the project will meet contract goals and milestones. For example, project expenditures and performance/accomplishment goals of 40% by September 30th, 50% by December 31st, 80% by March 31"t, and 100% by June 30th.

Date of
Reimbursement:

Amount ($):

a
Construction Program Application Fiscal Year 2024 - 2025 EXHIBIT 7: Agency Gapacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. ln your description include experience, education, and licensing ualifications.

Describe r S rience in administe ment and/or ic funds.
a Describe your method to sustain project viability over the multi-year process if funding decreases.

N/A
INSTRUCTIONS: Complete the table below by marking .YES' or "NO to the questions listed below N/A
N/A
Question Yes/ No
Example: Have you received federal funds in the past five years?Yes ln the past ten years, has your organization ever had its nonprofit status revoked or withheld by the lRS, the Secretary of State, the State Attorney General, or the Franchise Tax Board?Yes
Has your organization been sued in the last five years? No
Are any of your managers or staff with fiscal responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?No
Have
organ
any unfavorable rulings been handed down by any court against your ization or Executive Director the last five years?No
Does your organization currently have any unresolved fiscal, reporting, or program issues with any of its funding sources?No
12 a

Construction Program Application Fiscal Year 2024 - 2025 Exhibit 8: Civil Rights Laws Compliance And HUD Good Standing Answer the following questions:

Has your organization been a past recipient of assistance under a HUD [r/cKinney Act program orthe HUD Single Family Property Disposition Homeless Program? Yes
lf you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
No
lf you answered "Yes", please explain the circumstances and outcome below.

N/A
Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (a) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title Vl of the Civil Rights Act of 1964, the Attorney General's Guidelines (28 CFR 50.3) orthe HUD Title Vl regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). lf one or more of these situations exists with your Organization, please attach a brief description.
13 \.\ N trt t{ N,\ R l) t \.()
E-Sig nature Authorization
San Bernardino County
Community Development and Housing Departmemt
Community Development Block Grant
2024 - 2025 Application
COLJNl'Y
ln order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online. This authorization may only be completed by a registered owner, parlner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to enler into agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the belowlisted applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below-listed applicant as required by the CDH's CDBG 2024 - 2025 Funding Application.

I understand that CDH may change the CDBG application syslem from time to time. I agree that the below-listed applicant will electronically sign all documents requiring a signature related to the CDBG funding application.

Mv siqnature on this form certifies that:

I agree that entering my name in the CDBG funding application system constitutes my eleclronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.

This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the 2024 - 2025 CDBG funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update and/or cancel lhis request under all circumslances, including my departure or terminated association with the below-listed applicant.

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

N on-d iscrim ination
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer slructure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.

Accountabilitv
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.

We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.

Non-collusion
This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/herself an advantage over any other proposer.

Applicant lnformation
Agency Name:

Clty of Yucalpa
Federal Tax lD No
33-08383731
Mailing Address:
34272Yucaipa Blvd
Phone No.
(909) 797-2489
Email Address:
[email protected]
Fax No
Authorized Signature
Print Name:

Fermin Preciado
Print Title:

Director of Development Services/City Engineer
Signature:Date:
12t',t1t2023
Please send the signed copy ofthis one page agreement to:

San Bernardino County Community Development and Housing Department 215 North D Street, Suite 302, San Bernardino, CA 94215-0043 Attn: CDBG Application
14 Construction Program Application Fiscal Year 2024 - 2025 Maintenance and Operations Agreement
Please keep in mind the Maintenance and Operations cost is ineligible for CDBG funds.

All capital improvements or facilities will require a Maintenance and Operation (M & O) contract. The MAINTENANCE AND OPERATION COMIUITNIENT must be signed by a representative of the M & O entity with authority to obligate the organization.
1) MAINTENANCE AND OPERATION COMMITMENT: The governing body of the below named public, quasi-public, or non-profit entity has the financial capacity and is willing to assume the Maintenance and Operation (M & O) responsibility and costs associated with the indicated community development project. This body has reviewed the "Estimated Annual lt/aintenance and Operation Budget" part of this section. To the best of this body's ability, it has determined this budget to be a true and accurate estimate of the annual M & O costs for the proposed project.

It is understood that without a commitment for maintenance and operation, the indicated project maynot be considered for funding under the Community Development Block Grant program. Should this project be funded, a formal M & O contract shall be written and signed before any funds can be released.

NOTE: The Maintenance and Operation cost for capital improvements and facilities are not eligible for CDBG funding.

P Pro
Scherer Senior Center I ments
vt Name of Pros
C of Yucai
34272 Yucaipa Blvd Yucaipa, CA 92399
Federal l.D. Number of M&O Entity:
33-08383731
Signature Title: Director of Development Servi<
print Name. Fermin Preciado Date: 1211112023
15 Address:

Construction Program Application Fiscal Year 2024 - 2025 Maintenance and O perations Expenses
Electric $0.00
Water $0.00
Gas $0.00
Telephone $0.00
Disposal Service $0.00
Other:$o.oo
Sub-Total $0.00
I
Janitorial Supplies $1,000.00
Office Supplies $0.00
Recreational Supplies $0.00
Ground Supplies $0.00
Other: 0 $o.oo
Sub-Total
Buildinq Reoair
$1,000.00
$0.00
Maintenance of Equipment $0.00
lmprovements to Property $0.00
Other:$0.00
Sub-Total $0.00
Liability
Fire
Other:

Sub-Total $0.00
16 Utilities Amount ($):

Materials
Maintenance - Capital lmprovements
lnsurance

Construction Program Application Fiscal Year 2024 - 2025 [Vlaintenance $1,000.00
Secretary $0.00
Administrator $0.00
Proqram Staff $0.00
Other:$0.00
Sub-Total $1,000.00
M& O Annual Expense Total $2,000.00
List out all sources and liabilities such as budget sources, membership, user fees, etc. $0.00
$0.00
$0.00
Budqeted Revenue Total $0,00
Budgeted Revenue minus M&O Expense ($2,ooo.oo)
17 Personnel
Revenue Sources:Amount ($):

Assets/ Liabilities Amount ($):

Construction Program Application Fiscal Year 2024 - 2025 CDBG Application Checklist
(Non-Profit Agency Only)
Community-based organizations are required to include one copy of the items listed below. lf you are not submitting these items at this time, please notify Community Development and Housing at (909) 501-0600 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency's current year General Operating Budget o List of agency's Board of Directors, including names and addresses o Proof of existing non-profiUtax-exempt status (Letters from the Federal lnternal Revenue Service and State Franchise Tax Board)
o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o
o
Non- Profit agency's must be Registered in the System of Award Management (SAM) website. Agency cannot be funded if they have been debarred in the past.

Provide board minutes/letter that authorizes the executive director or program manager to run the project.
lf your application is funded you will be required to provide a copy of your last audit and your Articles of lncorporation and Bylaws must be on file.
1B

Public Services Program Application Fiscal Year 2oz4- Z1Zs YUCA24PS-027
Log Number
(Office Use Only)ffrn*r'*,,,r,,
uouNrY
San Bernardino County
Fiscal Year 2024 -2025
Public Services Program Application
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.

Exhibit 1 : Organization lnformation
Exhibit 2: Project lnformation
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing Exhibit 8: Signature and Assurances
Application Checklist

Public Services Program Application
Organization Name:

FisczlYeat 2024- Z1Zs
Exhibit 1 : Organization lnformation
San Bernardino County Library
Organization Address
268 W. Hospitality Lane 3rd Floor, Suite 301
City/State/Zip San Bernardino / CA I 92415
Phone:909-387-2220
Fax 909-387-2288
Email Mela n ie. Orosco@l ib. sbcou nty. gov
Applicant Type CBDG Funding
Authorized Person Name:

Authorized Person's Title:

Melanie Orosco
County Librarian
Address 268 W ital Lane 3rd Floor Suite 301
City/State/Zip:San Bernardino / CA I 92415
Phone:909-387-2220
Fax:909-387-2288
Email Melan ie. O rosco@l i b. sbcou nty. gov
Application Contact Person's Name
Application Contact Person's Title:

Stephanie Ortiz
Regional Manager
Explain the Agency's 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and StarUEnd Dates.

The San Bernardino County Library System is a network of branch libraries that serve a diverse population over a vast geographic area. We strive to provide equal access to information, technology, programs, and services for all the people who call San Bernardino County home. Our Adult Literacy Program has been in place over 30 years, allowing us to help those struggling with illiteracy in our communities. We are supported with funds from the State and the County through this Current Fiscal Year from July 2023-June 2024

Public Services Program Application
Project Title:

Fiscal Year 2024- 2O2S
Exhibit 2: Project !nformation
San Bernardino County Yucaipa Branch Library
Project Address
12040 5th Street, Yucaipa, CA 92399
County Supervisorial District where project will be located:

E tst District n 2nd District X erd District E +th District E sth District ls this a New Public Service Project, or request to expand services to an existing CDBG project? Expansions of Service to an Existing Project
lf this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
We are expanding our services for the individuals who are in our Adult Literacy Program. [\4oving forward we hope to continually increase the quality of materials and services that the Yucaipa Branch is able to provide. See attached document for more detailed explanation. lf you are requesting funds for an existing CDBG project, provide prior CDBG project number YUCA-1 5-2-052t1646
Willthis project provide an opportunity to hire minority-owned and women owned businesses? No
lf YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. lf NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project.

Public Services Program Application Fiscal Year 2024- 2025 EXHIBIT 2A: Countywide Vision
lndicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Provide a brief narrative of how your project meets the Countywide Vision:

By tutoring illiterate adults and providing them the tools to learn to read and write, we help them build self-confidence to accomplish many goals such as applying for jobs, being able to vote and much more. This results in them becoming more socially prepared to participate in all the County has to offer. Additionally, the Adult Literacy program supports the county's Cradle to Career Road Map to achieve the Countywide vision. When we teach illiterate adults to read, we are not only helping them but are also helping their children, as parents who read are able to support the literacy support a child needs to succeed. 4 Countywide Vision Yes/ No
lmplement the Countywide Vision Yes
Create, Maintain and Grow Jobs and
Economic Value in the County.Yes
lmprove County Government Operations
No
Operate in a Fiscally-Responsible and
Business-Like [t/anner.No
Ensure Development of a Well-Planned,
Balanced, and Sustainable County.No
Maintain Public Safety
No
Provide for the Health and Social Services
Needs of County Residents.Yes
Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community:Yes/No
Senior Services
Yes
Low and Moderate Persons
Yes
Handicapped
Services No
Low and Moderate
Households No
Youth Services
No
Abused Children
No
Child Care
Services No
Handicapped Persons
No
Transportation
Services No
llliterate Persons
Yes
Substance Abuse
Services
Homeless Persons
No
Employment
Training No
Migrant Farm Workers
Health Services
No
Elderly People
Yes
Lead Hazard
Screening No
Crime
Awareness No
Public Services Program Application FiscalYeat Zo24- 2025 Exhibit 3: Community Needs and Target Population
Cityffarget Area of Project Beneficiaries
P arlicipatinq Cities ( i. e Re d I a n d s. C olto n. Y u c a i p al Yucaipa
t

I
I
I
Public Services Program Application Fiscal Year zo24- 2025 Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

Yucaipa
HUD Demographics: (Yes/No)
Does this project help prevent homelessness?
No
Does this project help the homeless?
Yes
Does this project help those with HIV or AIDS?
No
Does this project primarily help persons with disabilities? No
Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided The San Bernardino County Library (SBCL), Yucaipa Branch Adult Literacy Services Program will provide programming and instruction for low-to-moderate income illiterate adults and senior residents of Yucaipa. lndividualized tutoring and one-on-one Literacy instruction (reading, spelling, and basic computer skills) will be provided to qualifying adult participants during Fiscal Year 24-25. Library Adult Literacy Services are provided free of charge to all learners participating in the program. Direct services and assistance are provided by Library staff as well as a ream of trained Literacy Tutors. Dedicated tutoring space and special Adult Literacy Program materials (leveled student readers, workbooks, dictionaries, GED Test Prep packets) are provided to participating learners at no charge. Learners are strongly encouraged to attend free Basic Computer Skills Classes taught in the library. Those with young children are encouraged to attend Early Learning and Preschool Storytime Activities to foster a love of reading and ensure school-age readiness. The Yucaipa Branch is dedicated in improving the literacy rates in the Yucaipa community.
b

Public Seruices Program Application Fiscal Year Z0Z4- 2025 Describe how this project meets the priority population and activities selected The Adult Literacy Services Program assesses illiterate and presumed low-income adults and senior residents of Yucaipa, and provides those that qualify with programming, tutoring, and instruction to aid them in meeting their literacy goals.

Explain why this project is needed and what evidence can you substantiate the need Per recent U.S. National Assessment of Adult Literacy, one in seven adults have difficulty reading anything more challenging than a child's picture book. lt is estimated that at 3.4 million Californians fall at the "Below Basic" Literacy Level. ln the County of San Bernardino alone, it is estimated that at least 500,000 adults cannot read at all. This service provides assistance to adults who fall into this category.

Describe what gaps of service in the county this project fills.

This program focuses on adult individuals who are illiterate or who have low literacy skills. The County Library Adult Literacy Program provides a no cost alternative for adults to gain these skills.

What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? ls there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.

This program is funded primarily through the Library Department budget. Additional State and County funding helps the Library Department to expand the program and reach a larger audience than would be possible through internal funding alone. The Literacy Program is a multi-branch program, with branch staff interacting with learners and tutors while reporting is overseen by administrative staff. We have taken steps to ensure that any staff turnover will not impede the Literacy Program and that services would continue to be offered through the cross-training of staff.
7 Public Services Program Application Fiscal Year 2024- zo25 Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($)Other Source: ($)
Personnel $'10,000.00 $0.00
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditino. Accountino or Pavroll)
Space Rent
lnsurance
Consumable Supplies
Other
Total Costs $10,000.00 $0.00
Total Project Budget Cost: (CDBG Share + Other Source)
o
$10,000.00

PublicServicesProgramApplicatron FiscalYear 2024-?ozs
Exhibit 4A: CDBG Funds Requested and Leveraging lnformation lndicate the amount being requested by the city.

City Amount Requested ($):
(This amount should match the grand
tota! requested from CDBG Share)
Yucaipa $10,000.00
Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($):Date
Available:
(11/22/2016)
Federal
Funding
State
Funding $0.00 08t01t2024
County
Funding $0.00 0710112024
Private
Funding
Other:

Total Leveraging Funds $0.00
I

Public Services Program Application
Exhibit 5: Performance and Outcomes
Fiscal Year 2024- 2025
Definitions:

Unduolicated Clients: The number clients/persons projected to be served during the program year (e.9. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=25O units of service):

Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
. ln column 1 identify activities that will be completed (e.9. intervention, counseling, and case management).
. ln column 2 indicate the number of Unduplicated Clients to be served . ln column 3 identify the number of Duplicated Clients to be served.

Performance and Outcomes, answer the following narrative questions using minimum funds request.
lndicate a timeline of services provided to client(s) in order to meet project outcome(s).

Learners are assessed by branch staff and matched with a tutor. They are scheduled for weekly tutoring sessions in order to meet individual goals set by the learner and plan new goals as the learner progresses.

Describe how e determines client(s) success
Describe your methodology to evaluate project outcomes
We track the number of goals met in correlation to the number of goals set by the individual learners.
r
Activities to be Completed (1)Unduplicated
Clients to be
Served (2)
Duplicated Clients
projected to be
served (3)
Literacy Tutoring 30 300
Learners set individual goals that they want to meet and tutors help learners meet those goals Regular assessments of the learner's progress are used to track improvement. 10 Public Services Program Application
Exhibit 5A: Proposed Goals & Milestones
Fiscal Year 2024- 2025
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1 ,2024 - June 30,202s). For example, project expenditures and peiormance/ accomplishment goals of 40% by November 3Ah, 50% by December 31st, 80o/o by March 31st, and 100% by June 30th.

As mandated by the California State Library Literacy Services (CLLS), individual adult learners are required to list one or more personal Literacy goals via the Roles & Goals lntake Form. 75% of total Yucaipa Adult Literacy Program learners are anticipated to achieve one or more of their person goals set during program year 23-24. We plan to meet 25oh of our tutor/learnerpairing goal each quarter; 25ohby October 1st,50% byJanuary 1st,75% by April 1st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement:Amount ($):
1010112024 $2,500.00
0110112025 $2,500.00
04t0112025 $2,500.00
0613012025 $2,500.00
Total Reimbursement
($)$10,000.00
11 Public Services Program Application Fiscal Year 2024- 202s Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. ln your description include experience, education, and licensing qualifications.

Regional Manager, Library Events Coordinator, Admin Librarian l, Branch Managers, Library Assistants, Volunteer Tutors. See Attachment for d
Describe your agency's experience in administering government and/or public funds. e have been funded for the Adult Literacy Program and administrating CDBG grants and nds since 1984
Describe your method to sustain project viability over the multi-year process if decreases.
lnstructions: Complete the table below by marking 'YES" or "NO" to the questions listed below is is a multi-branch program with a network of branch and administrative staff and a portion the overall library budget set aside to improve and continue this program.

Question:YES/ NO
Example: Have you received federalfunds in the past
five years?Yes
ln the past ten years, has your organization ever had its nonprofit status revoked or withheld by the lRS, the
Secretary of State, the State Attorney General, or the
Franchise Tax Board?
No
Has your organization been sued in the last five years? No
Are any of your managers or staff with fiscal
responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?No
Have any unfavorable rulings been handed down by any
court against your organization or Executive Director the last five years?No
Does your organization currently have any unresolved
fiscal, reporting, or program issues with any of its funding sources?
No
12 Public Services Program Application Fiscal Year 2024 - ZOZ, EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? No
lf you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
No
lf you answered "Yes", please explain the circumstances and outcome below Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implementedby 24 CFR 103:400; (a) Anyadjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title Vl of the Civil Rights Act of 1964, the Attorney General's Guidelines (28 CFR 50.3) orthe HUD Title Vl regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). lf one or more of these situations exists with your Organization, please attach a brief description.
13 t; lt N.\ tt l)l\( )
E-Si g natu re Authorization
San Bernardino County
Community Development and Housing Departmemt
Community Development Block Grant
2024 - 2025 Application
UNTY
ln order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to enter inlo agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below-listed applicant as required by the CDH'S CDBG 2024 - 2025 Funding Application.

I understand that CDH may change the CDBG application system from time to time. I agree that the below-listed applicant will electronically sign all documents requiring a signalure related to the CDBG funding application.

Mv siqnature on this form certifies that:

I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as lwould be by my handwritten signature. I agree that lwill protect my signature from unauthorized use, and that lwill contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.

This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the 2024 - 2025 CDBG funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update and/or cancel this request under all circumstances, including my departure or terminated association with the below-listed applicant.

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Non-discrimination
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.

Accountabilitv
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to lhe County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.

Applicant lnformation
Agency Name:

San Bernardino County Library
Federal Tax lD No.:
95-6002748
Mailing Address:
268 W. Hospitality Lane 3rd Floor
Phone No.:
(909) 387-2220
Email Address:

[email protected]. gov
Fax No:
(909) 387-2288
Authorized Signature
Print Name:

Melanie Orosco
Print Title:

County Llbrarlan
Signature:

Melanie Orosco County Librarian
Date
Please send the signed copy of this one page agreement to:

San Bernardino County Community Development and Housing Department 2'15 North D Street, Suite 302, San Bernardino, CA 942'15-0043 Attn: CDBG Application
dtkv.
14 Public Services Program Application Fiscal Year 2024- z02s CDBG Application Checklist
(Non-Profit Organ izations Only)
Community-based organizations are required to include one copy of the items listed below. lf you are not submitting these items at this time, please notify Community Development and Housing at (909) 501-0600 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency's current year General Operating Budget o List of agency's Board of Directors, including names and addresses o Proof of existing non-profiVtax-exempt status (Letters from the Federal lnternal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award lvlanagement (SAtt/) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.
lf your application is funded you will be required to provide a copy of your last audit and your Articles of lncorporation and Bylaws must be on file. 15 Public Services Program Application Fiscal Year 2024- 2025 YUCA24PS-029
Log Number
(Office Use Only)
dlk,R\\R','\(,
\!or*rY
San Bernardino County
Fisca! Year 2024 -2025
Public Services Program Application
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.

FiscalYeat 2024- Z1Zs
Exhibit 1 : Organization lnformation
Partners Against Violence (formerly San Bernardino Sexual Assault Services) Organization Address:
444 N. Arrowhead Ave, Suite 101
San Bernardino / CA I 92401City/State/Zip:

Phone:9009-885-8884
Fax.909-383-8478
Email:

Applicant Type:

Authorized Person Name:

Authorized Person's Title:

Michelle Cates
Executive Director
Billin ersav.o
No rofit
Address:444 N. Arrowhead Ave., Suite 101
City/State/Zip:San Bernardino / CA I 92401
Phone:909-885-8884
Fax:909-383-8478
Application Contact Person's Name
Application Contact Person's Title:

Email M ichel le. c@ partnersav.org
Valerie Hanot
Fiscal [\Ianaqer
Explain the Agency's 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and StarUEnd Dates.

Partners Against Violence's (formerly SBSAS') mission is, partnering to build health relationships, families, communities, and generations that are free from violence. Our Purpose: we believe all persons should be able to live free of violence of any kind. We envision a cultural paradigm shift in which no one perpetuates violence. we work in partnership with our communities and Survivors to create a culture of respect and dignity for all persons through lnstitutional Advocacy, Prevention Education and Awareness Programming. All services are available to victims, their families, significant others, and friends at no charge. irrespective of socioeconomic status, ethnic origin or sexual orientation.

See Attachment 1.
2 Public Services Program Application
Project Title
Fiscal Year 2024- Z1Zs
Exhibit 2: Project Information
Supportive Services for Victims of Violence in Yucaipa
Project Address:
34144 Yucaipa Blvd., Yucaipa, CA 92399
County Supervisorial District where project will be located:
f] tst District tr 2nd District X grd District E ath District E sth District ls this a New Public Service Project, or request to expand services to an existing CDBG project? Expansions of Service to an Existinq Proiect
lf this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
For 2022-2023 we proposed to serve 250 clients. We reached 457 residents and 22 students.

We counseled 12 Survivors, Advocated for 15 Survivors, responded to 61 Crisis lnterventions, responded to 47 Hotline calls, and 8 Survivor Accompaniments, With this in mind and after the challenges of COVID, we propose to serve 350 residents for 2024-2025. lf you are requesting funds for an existing CDBG project, provide prior CDBG project number YUCA-22-1-05G/1681
Will this project provide an opportunity to hire minority-owned and women owned businesses? No
lf YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. lf NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project.

N/A

Public Services Program Application Fiscal Year 2024- 2025 EXHIBIT 24: Countywide Vision
lndicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Provide a brief narrative of how your project meets the Countywide Vision This project will address the health and social service needs of the community through immediate emergency response, crisis intervention and supportive services. While also, focusing on maintaining public safety by providing community prevention education, PAV's services will help implement the Countywide vision of a safe community come to light by providing supportive wraparound services to community residents for a safer, healthier community.
4 Countywide Vision Yes/ No
lmplement the Countywide Vision Yes
Create, Maintain and Grow Jobs and
Economic Value in the County.No
lmprove County Government Operations.

No
Operate in a Fiscally-Responsible and
Business-Like [Vlanner.Yes
Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety
Yes
Provide for the Health and Social Services
Needs of County Residents.Yes
Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Yes
No

Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Gommunity:Yes/No
Senior Services
Yes
Low and lvloderate Persons
Yes
Handicapped
Services Yes
Low and Moderate
Households Yes
Youth Services Abused Children
Yes
Child Care
Services Yes
Handicapped Persons
Yes
Transportation
Services Yes
llliterate Persons
Substance Abuse
Services Yes
Homeless Persons
Yes
Employment
Training Yes
Migrant Farm Workers
Yes
Health Services
Yes
Elderly People
Yes
Lead Hazard
Screening No
Crime
Awareness Yes
Publicservices ProgramApplication FiscalYeat 2024- 2025 Exhibit 3: Community Needs and Target Population
City/Target Area of Project Beneficiaries
Participatinq Cities: (i.e Red/ands. Colfon. Yucaipa)
Yucaipa
5 Public Services Program Application Fiscal Year 2024- 2025 Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

We serve the entire city of Yucaipa
HUD Demographics: (Yes/No)
Does this project help prevent homelessness?
No
Does this project help the homeless?
No
Does this project help those with HIV or AIDS?
No
Does this project primarily help persons with disabilities? No
Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided The Yucaipa Outreach office is located in the Yucaipa Sheriff Department and provides services to victims of crime. Services primarily benefit low and moderate income persons who have been victimized by a violent crime within our target population. Our clients come from 911 calls, law enforcement referrals, local schools, self referrals, and community referrals. We have been operating this program for 50 years and have seen service increase as the community grows. We have seen significant barriers to service implementation the last few years but remain committed to the Yucaipa community. ln order to address barriers we have begun offering additional services, such as, telehealth counseling and online teen prevention took-kit. See Attachment 2.
6 Public Services Program Application Fiscal Year 2024- Z0Z5 Describe how this project meets the priority population and activities selected This project serves victims of violent crimes through 2417 emergency response, crisis hotline, crisis intervention services, counsel ing, advocacy, accompaniment, and wraparound supportive services. These activities are vital in the recovery of recovery and wellbeing of victims. Through the project activities, clients will feel supported and better equipped to address their victimization.

Explain why this project is needed and what evidence can you substantiate the need Victimization severely impairs a survivor's life for months to years and at times may never recover. The Trauma of the victimization can be revisited over the years and can remain lifelong. Through our research, we have found that the lack of counseling and supportive services is detrimental to a victim's wellbeing. This program is an invaluable community resource and is essential in addressing the aftermath of victimization.

Describe what gaps of service in the county this project fills.

There are limited resources and services for victims of violence. There are no other known service providers that respond 2417 to provide crisis intervention and support services to victims of violence. The lack of immediate crisis intervention services and support a victim receives can impede the healing process for a survivor.

We have adequate staff to carry out this program. We currently have a Counselor onsite at the Yucaipa Sheriff Station providing supportive services and prevention education to the community as part of our current CDBG grant. Funding for this project is provided by Federal/State/City grants, Community Foundation grants, donations, and fundraising efforts. A decrease in funding would result in a decrease in staffing and our capacity to provide vital extended services in the community.
7 Public Services Program Application Fiscal Year 2oz4- 2ozs Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($)Other Source: ($)
Personnel $20,000.00 $90,742.00
Equipment (Rental, Lease or Purchase)$2,587.00
Consultant Services
(Auditino. Accountino or Pavroll)
$5,600.00
Space Rent $5,000.00 $2,6'14.00
lnsurance $3,258.00
Consumable Supplies
Other
Total Costs $25,000.00 $104,801 .00
Total Project Budget Cost: (CDBG Share + Other Source)
o
$129,801 .00

Public Services Program Application Fiscal Year 2024- 2o2s Exhibit 4A: CDBG Funds Requested and Leveraging lnformation lndicate the amount being requested by the city.

City Amount Requested ($):
(This amount should match the grand
total requested from CDBG Share)
Yucaipa $25,000.00
Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($):Date
Available:
fi1/22/2016)
Federal
Funding CAL OES Rape Crisis and VOC Grant,$114,801.00 10t01t2024 State
Funding
County
Funding Department of Behavioral Health $5,000.00 0710112024 Private
Funding
Other:

Private donation and fundraising $10,000.00 07t01t2024
Total Leveraging Funds $129,801.00
I

Public Services Program Application
Exhibit 5: Performance and Outcomes
FiscalYear 2oZ4-2025
Definitions:

Unduolicated Clients: The number clients/persons projected to be served during the program year (e.9. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x '10 visits=25O units of service):

Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
. ln column 1 identify activities thatwill be completed (e.9. intervention, counseling, and case management).
. ln column 2 indicate the number of Unduplicated Clients to be served . ln column 3 identify the number of Duplicated Clients to be served.

Performance and Outcomes, answer the following narrative questions using minimum funds request.
lndicate a timeline of services provided to client(s) in order to meet project outcome(s).

July 1 ,2024 through June 30, 2025,105 residents will receive crisis intervention services and 155 community members will receive prevention/ awareness education.

Describe how ur en determines clien SUCCESS
Describe your methodology to evaluate project outcomes.

Counseling staff meets with the Program Director and Executive Director on a monthly basis to evaluate surveys and program management.

Activities to be Completed (1)Unduplicated
Clients to be
Served (2)
Duplicated Clients
projected to be
served (3)
Crisis Response and lntervention 105 400
Community Awareness 155 300
ient success is evaluated through client surveys, intake forms, counselor notes, multidisciplinary case reviews, Apricot Data System, and an independent outside study on ings surveys.
'10

Public Services Program Applietion
Exhibit 5A: Proposed Goals & Milestones
Fiscal Year zo24 - 20zs
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1 , 2024 - June 30,2025). For example, project expenditures and performance/ accomplishment goals of 40% by November 3dh, 50% by December 31st, 80%o by March 31st, and 100% by June 30th.

Project expenditures and performance goals will be as follows: 25% of goal will be met by September 30th, 50% of goal will be met by December 31st,75o/o of goal will be met by March 31st, and 100% of goal will be met by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement:Amount ($):
0810912024 $2,084.00
0911012024 $2,084.00
1011012024 $2,084.00
11t11t2024 $2,084.00
1211012024 $2,093.00
0111012025 $2,083.00
02t10t2025 $2,093.00
03t1012025 $2,093.00
0411012025 $2,093.00
05t09t2025 $2,093.00
06t10t2025 $2,093.00
0711012025 $2,083.00
Tota! Reimbursement:
($)$25,000.00
11 Public Services Program Application Fiscal Year Z0Z4- 2025 Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. ln your description include experience, education, and licensing qualifi cations.

All staff are State Certified Sexual Assault Crisis Counselors successfully completing the State mandated training course. See Attachment 3
Describe your agency's experience in administering government and/or public funds.

For the past 50 years, we have managed various federal, state, and city grants in order to continue to provide vital services and programs.

Describe your method to sustain project viability over the multi-year process if funding decreases.

We continuously seek new grants and funding sources. We also hold annual fundraisers and occasionally receive private donations throughout the year. lnstructions: Complete the table below by marking 'YES' or "NO" to the questions listed below Question:YES/ NO
Example: Have you received federalfunds in the past
five years?Yes
ln the past ten years, has your organization ever had its nonprofit status revoked or withheld by the lRS, the
Secretary of State, the State Attorney General, or the
Franchise Tax Board?
No
Has your organization been sued in the last five years? No
Are any of your managers or staff with fiscal
responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any
court against your organization or Executive Director the last five years?No
Does your organization currently have any unresolved
fiscal, reporting, or program issues with any of its funding sources?
No
12 No

Public Services Program Application Fiscal Year 2024 - ZlZs EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions
Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? No
lf you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
No
lf you answered "Yes", please explain the circumstances and outcome below Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24CFR 103:400; (a) Anyadjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title Vl of the Civil Rights Act of 1964, the Attorney General's Guidelines (28 CFR 50.3) orthe HUD Title Vl regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). lf one or more of these situations exists with your Organization, please attach a brief description.
'13

\'\\ llIRN.\Rl)l\o
E-Sig nature Authorization
San Bernardino County
Community Development and Housing Departmemt
Community Development Block Grant
2024 - 2025 Application
COUNTY
ln order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino Counly Community Development and Housing (CDH) in order for the applicant to eleclronically sign the Community Development Block Grant (CDBG) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

Authorization Agreement
I am an owner, partner, executive offlcer, or duly authorized employee of the below-listed applicant and have authority to enter into agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I aulhorize the CDH to accept, via electronic submission, documents submifted from the below-listed applicant as required by the CDH's CDBG 2024 - 2025 Funding Application.

I understand that CDH may change the CDBG application system from time to time. I agree that the below-listed applicant will electronically sign all documents requiring a signature related to the CDBG funding application.

My siqnature on this form certifies that:

I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifoing my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as lwould be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.

This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the 2024 - 2025 CDBG funding cycle or I choose to cancel this request via written notification to the CDH. I undersland that it is my responsibility to update and/or cancel this request under all circumstances, including my departure or terminated association with the below-listed applicant- By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Accountabilitv
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to lhe County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.

We aflirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.

Non-collusion
Thisproposal isgenuine,andnotshamorcollusive,normadeintheinterestor inbehalfofanypersonnothereinnamed; theproposerhasnotdirectly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/herself an advanlage over any other proposer.

Applicant lnformation
Agency Name:

Partners Against Violence
Federal Tax lD No.:
95-3543081
Mailing Address:
444 N. Arrowhead Ave., Suite 101
Phone No.:
(909) 88s-8884
Email Address:

Billing@partnersav. org
Fax No:
(s09) 383-8478
Authorized Signature
Print Name:

Michelle Cates
Print Title:

Executlve Dlrector
Signature:

Michelle Cates Executive Director
Date:
12t08t2023
Please send the signed copy of this one page agreement to:

San Bernardino County Community Development and Housing Department 215 North D Street, Suite 302, San Bernardino, CA 94215-0043 Attn: CDBG Application
14 v

Public Services Program Application Fiscal Year 2024- 2025 CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. lf you are not submitting these items at this time, please notify Community Development and Housing at (909) 501-0600 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency's current year General Operating Budget o List of agency's Board of Directors, including names and addresses o Proof of existing non-profiVtax-exempt status (Letters from the Federal lnternal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.
lf your application is funded you will be required to provide a copy of your last audit and your Articles of lncorporation and Bylaws must be on file. 15 Public Services Program Application Fiscal Year 2024- zo2s YUCA24PS-OO3
Log Number
(Office Use Only)
frl-'r{I r rs Bl. R\.\ R l) l\()
$ouNrv
San Bernardino County
Fiscal Year 2024 -2025
Public Services Program Application
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.

V Exhibit 1 : Organization lnformation
Exhibit 2: Project lnformation
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
a Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing Exhibit 8: Signature and Assurances
V Application Checklist
V
V
Z
1 Public Services Program Application
Organization Name
Fiscal Yeat 2024- 2025
Exhibit 1 : Organization lnformation
Family Service Association of Redlands
Organization Address
1 1985 4th St. Suite 1 16
City/State/Zip Yuciapa lCAl92399
Phone 909-793-2673
Fax:909-793-7324
Email and rea@ red land sfa m i lyse rvi ce. org
Applicant Type Non-profit
Authorized Person Name:

Authorized Person's Title
Kyra Stewart
Executive Director
612 Lawton St
City/State/Zip Redlands lCAl92374
Phone 909-793-2673 x134
Fax 909-793-7324
Email:kyra@ red la ndsfa m i lyse rvice.org
Application Contact Person's Name:

Application Contact Person's Title:

Andrea Laughlin
Grant Writer
Explain the Agency's 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and StarUEnd Dates.

For 125 years, Family Service's mission has been to "Alleviate poverty, encourage self- sufficiency, and promote the dignity of all." We are a multi-service basic needs agency providing year-round food, clothing, housing (emergency rental and move-in assistance and motel vouchers for those without shelter options), transportation support, and wraparound services to low-income and unhoused residents focusing on families with children under 18, older adults and people with disabilities on fixed incomes in the East and Central Valley of San Bernardino County. We have a satellite office in Yucaipa with our main campus in Redlands.Our funding sources include ERF City of Redlands, HHAP-3 CA State/Admin: San Bernardino County, San lVanuel Band of Mission lndians, ESGCity San Bernardino, Kaiser, and other grant sources totaling approx. $1.3 million; event. Private and corporate donors totaling nearly $1.1 million.
2 Address:

Public Services Program Application
Project Title:

Fiscal Year Zoz4- 2025
Exhibit 2: Project lnformation
Yucaipa Outreach Proiect
Project Address
11985 4th St., Suite 116, Yucaipa, CA 92399
County Supervisorial District where project will be located:
f] tst District tr 2nd District X a'd District E +th District E sth District ls this a New Public Service Project, or request to expand services to an existing CDBG project? lf this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
lf you are requesting funds for an existing CDBG project, provide prior CDBG project number.

Willthis project provide an opportunity to hire minority-owned and women owned businesses? No
lf YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. lf NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project.

N/A
?

Countywide Vision
Provide a brief narrative of how your project meets the Countywide Vision The overall health and wellness of San Bernardino County's low-income families is vital to the success of the County-wide vision. Programs at Family Service provide essential support such as food and emergency shelter to impoverished families. The goals of Family Service are to prevent homelessness and hunger, which directly relates to maintaining public safety and wellness, as well as providing social service. A well-supported family is productive enough to seek and gain employment, which ties into the goals of creating and mining jobs in the County. Providing support to nonprofits assists in strengthening the capacity of our County and, in turn, sustains the jobs and services we provide locally. Both goals above tie into ensuring the development of a sustainable County.
4 Countywide Vision Yes/ No
lmplement the Countywide Vision.Yes
Create, Maintain and Grow Jobs and
Economic Value in the County.Yes
lmprove County Government Operations.

No
Operate in a Fiscally-Responsible and
Business-Like Manner.Yes
Ensure Development of a Well-Planned,
Balanced, and Sustainable County.Yes
Maintain Public Safety
Yes
Provide for the Health and Social Services
Needs of County Residents.Yes
Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Yes

Public Services Program Application
Exhibit 3: Community Needs and Target Population
FiscalYeat2024- 2025
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community:Yes/No
Senior Services
Yes
Low and Moderate Persons
Yes
Handicapped
Services Yes
Low and Moderate
Households Yes
Youth Services
Yes
Abused Children
Yes
Child Care
Services No
Handicapped Persons
Yes
Transportation
Services Yes
llliterate Persons
Yes
Substance Abuse
Services No
Homeless Persons
Yes
Employment
Training Yes
Migrant Farm Workers
No
Health Services
Yes
Elderly People
Yes
Lead Hazard
Screening No
Crime
Awareness No
City/Target Area of Project Beneficiaries
Participating Cities: (i.e Red/ands. Colfon. Yucaloal
While Family Service provides programming to residents of the East and Central Valley of San Bernardino County, we currently request support for Yucaipa and Redlands. According to our agency bylaws, the target areas include Redlands, Highland, Grand Terrace, Mentone, Bryn Mawr, Forest Falls, Loma Linda, Yucaipa, and Big Bear Communities. 5 Pubfic Services Program Application Fiscal Year 2024- 2025 Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

Family Service focuses on city-wide service. Client eligibility is based on income and crisis level and not necessarily on geographical boundaries.

HUD Demographics: (Yes/No)
Does this project help prevent homelessness?
Yes
Does this project help the homeless?
Yes
Does this project help those with HIV or AIDS?
Yes
Does this project primarily help persons with disabilities? Yes
Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided The primary focus of the proposed project is salary support and the administrative/case management of both our Housing Assistance/Advocacy Programming and emergency food and wrap-around support. Family Service focuses on low-income, at-risk of becoming homeless, and homeless families of the East and Central Valley of San Bernardino County.

Typical and common profiles of a client are single moms with children, recently unemployed heads of households, elderly and disabled on fixed incomes, and all in temporary hardship or financial crisis. Despite the COVID-19 pandemic, Family Service kept our doors open, launched new programming, and provided support. Last year, we provided food, clothing, housing, and wrap-around support to nearly 2,500 families.ln 2022, we serviced nearly 200 families in Yucaipa, providing 42 families with emergency food, 62 families with motel vouchers and rental assistance, and rapidly rehoused (moved homeless families into stable housing) six families. We also provided families with transportation assistance, including 99 bus passes, gas vouchers, and 70 hygiene kits, and helped a family with employment assistance.
r)
I
I
I

Public Seruices Program Application Fiscal Year 2024- 2025 Describe how this project meets the priority population and activities selected California has one of the nation's highest housing and rental costs; families experiencing the slightest crisis, such as a car repair or illness, often must sacrifice food, medicine, transportation, or housing to survive. Family Service is a safety net agency providing financial assistance in these instances to impoverished residents, the unhoused, and those at risk of becoming homeless.

Explain why this project is needed and what evidence can you substantiate the need According to the San Bernardino County 2022 Affordable Housing Needs Report: 1. Renters must earn 2.3 times the state's min. wage to afford monthly rent of$1 ,813;2. Rent increased by 13.7%;3. Over 88,000 applicants are on waiting lists for housing assistance. 4.

Approximately 1 -in-14 school-age students have insecure housing;30,270 K-12 students are homeless or lacking secure housing (7.0o/o of total enrollment).

Describe what gaps of service in the county this project fills.

SB County has an often difficult-to-navigate and overburdened social service system, especially with housing needs. Family Service helps fill the gaps by providing two client intake/assessment offices. We are a highly collaborative agency that works with many local resources, including 211.or9, Catholic Charities, lnland Housing Solutions, Steps 4 Life, City of Redlands, and the Coordinated Entry System, and we are also an approved site for Ht\4lS We attend HPN Meetings and ICH meetings and are working on expanding our scope to include provid ing affordable housing sol utions.

Critical factors for success include: 1. Providing highly trained case managers; 2. Semi- monthly staff meetings to discuss project case management issues and upcoming funding; 3.

Pursuit of funding; and 4 Community engagement to further support the program.Funding for this project comes from several sources, including community donors, local businesses, board members, fundraising events, and grants (governmental, corporate, and foundations).

Funding is cultivated by the resources and funding development manager, grant writer, and executive director.
7 Public Seruices Program Application Fiscal Year 2024- Z1Zs Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($)Other Source: ($)
Personnel $5,000.00 $312,000.00
Equipment (Rental, Lease or Purchase)$7,500.00
Consultant Services
(Auditino. Accountino or Pavroll)
$15,000.00
Space Rent $0.00 $0.00
lnsurance $28,000.00
Consumable Supplies $0.00 $0.00
Other $0.00 $0.00
Total Costs $5,000.00 $362,500.00
Total Project Budget Cost: (CDBG Share + Other Source)
8 $367,500.00

Public Services Program Application Fiscal Year 2024- 2025 Exhibit 4A: CDBG Funds Requested and Leveraging lnformation lndicate the amount being requested by the city.

City Amount Requested ($):
(This amount should match the grand
total requested from CDBG Share)
Yucaipa $4,992.00
Leveraging items may include any written commitments that wilt be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($)Date
Available:
(11/22/2016)
Federa!
Funding EFSP $28,135.00 1110112023
State
Funding HHAP round 3 $243,847.00 1110112023
County
Funding
Private
Funding San [\4anuel Band of Mission lndians a $124,500.00 10t01t2022 Other:

Fundraising Events - DIG and Hunger $277,000.00 07t01t2023 Total Leveraging Funds $673,482.00
o

Public Services Program Application
Exhibit 5: Performance and Outcomes
FiscalYear 2oz4-2025
Definitions:

Unduolicated Clients: The number clients/persons projected to be served during the program year (e.9. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=2SO units of service):

Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
. ln column 1 identify activities thatwill be completed (e.9. intervention, counseling, and case management).
. ln column 2 indicate the number of Unduplicated Clients to be served . ln column 3 identify the number of Duplicated Clients to be served.

Performance and Outcomes, answer the following narrative questions using minimum funds request.
lndicate a timeline of services provided to client(s) in order to meet project outcome(s).
#1 Provide housing assistanceto 7 households overa period of one year.#2. Provide access to food to 20 households over a period of one-year.

Describe how r determines client(s) success.

Describe your methodology to evaluate project outcomes
We use Casebook to track client demographic and service provision, client feedback evaluation forms, excel worksheets, and sign-in sheets
Activities to be Completed (1)Unduplicated
Clients to be
Served (2)
Duplicated Clients
projected to be
served (3)
Case Management - Housing lntake 7 20
Case Management - Emergency Fooc 20 60
Housing program success is determined by the stabilization of the family (follow-up at 3 and 6 months), the prevention of homelessness, the curing of hunger, and the lessening of toxic stress caused by the cris
10 Public Services Program Application
Exhibit 5A: Proposed Goals & Milestones
Fiscal Year 2024 - 2025
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1 ,2024 - June 30,202s). For example, project expenditures and pefformance/ accomplishment goals of 40% by November 3Ah, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

The projectgoal shall be accomplished ata rate of about 10% overa period of one-yearor 25oh per quarter. By March 2025, we expect 7Soh of outcomes to be accomplished.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement Amount ($):
08t01t2024 $416.00
09t01t2024 $416.00
1010112024 $416.00
11t01t2024 $416.00
12t01t2024 $416.00
0110112025 $416.00
0210112025 $416.00
03t01t2025 $416.00
04t0112025 $416.00
0510112025 $416.00
06t0112025 $416.00
07t01t2025 $416.00
Total Reimbursement:
($)$4,992.00
11 Public Services Program Application Fiscal Year 2024- Z1Zs Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. ln your description include experience, education, and licensing qualifications.

We have 2 full-time staff onsite in Yucaipa in addition to a program manager, needed volunteers and executive/fundraising staff support.

Describe your agency's experience in administering government and/or public funds We have an impeccable record of funds administration (gov., public and private), clean audits, and a great reputation with funders reports.

Describe your method to sustain project viability over the multi-year process if fund decreases.
lnstructions: Complete the table below by marking 'YES" or "NO" to the questions listed below We pursue multi-channel funding sources to help provide organizational and operational sustainability, including private, board member, corporate, governmental (City/State/County), and foundational support.

Question YES/ NO
Example: Have you received federalfunds in the past
five years?Yes
ln the past ten years, has your organization ever had its nonprofit status revoked or withheld by the lRS, the
Secretary of State, the State Attorney General, or the
Franchise Tax Board?
No
Has your organization been sued in the last five years? No
Are any of your managers or staff with fiscal
responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?No
Have any unfavorable rulings been handed down by any
court against your organization or Executive Director the last five years?No
Does your organization currently have any unresolved
fiscal, reporting, or program issues with any of its funding sources?
No
12 Public Services Program Application Fiscal Year 2024 - 2025 EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions
Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? No
lf you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
No
lf you answered "Yes", please explain the circumstances and outcome below Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implementedby 24 CFR 103:400; ( ) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title Vl of the Civil Rights Act of 1964, the Attorney General's Guidelines (28 CFR 50.3) orthe HUD Title Vl regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). lf one or more of these situations exists with your Organization, please attach a brief description.
13 \,\\ Bl,ttN\l{t)l\o
E-Sig nature Authorization
San Bernardino County
Community Development and Housing Departmemt
Community Development Block Grant
2024 - 2025 Application
COUNTY
ln order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

Authorization Agreement
I am an owner, partner, executive oflicer, or duly authorized employee of the below-listed applicant and have authority to enter into agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below-listed applicant as required by the CDH's CDBG 2024 - 2025 Funding Application.

I understand that CDH may change the CDBG application system from time to lime. I agree that the below-listed applicant will electronically sign all documents requiring a signature related to the CDBG funding application.

Mv siqnature on this form certifies that:

I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as lwould be by my handwritlen signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.

This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the 2024 - 2025 COBG funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update and/or cancel this request under all circumstances, including my departure or terminated association with the below-listed applicant.

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Accountability
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.

Applicant lnformation
Agency Name:

Family Service Association of Redlands
Federal Tax lD No.
95165561 4
Mailing Address:
612 Lav(on St., Redlands, CA92374
Phone No.:
(909) 793-2673
Email Address
kyra@redlandsfami lyservice. org
Fax No:
(909) 793-7324
Authorized Signature
Print Name:

Kyra Stewart
Print Title:

Executlve Dlrector
Signature:Date:

Please send the signed copy of this one page agreement to:

San Bernardino County Community Development and Housing Department 215 North D Street, Suite 302, San Bernardino, CA 94215-0043 Attn: CDBG Application
14 v

Public Services Program Application Fiscal Year 2024- z02s CDBG Application Checklist
(Non-Profit Organ izations Only)
Community-based organizations are required to include one copy of the items listed below. lf you are not submitting these items at this time, please notify Community Development and Housing at (909) 501-0600 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency's current year General Operating Budget o List of agency's Board of Directors, including names and addresses o Proof of existing non-profiUtax-exempt status (Letters from the Federal lnternal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o lVlinutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Cory Gorham
From:

Sent:

To:

Subject:

Kyra Stewa rt
Monday, February 5,20241:45 PM
Cory Gorham; Samantha Morgan
Re: PY2024-25 CDBG Funding Request
Can I ptease revise the CDBG Yucaipa grant request from $SOOO to $7500.00 as we apptied before? Kyra Stewart, Executive Director
Family Service Association of Redlands
612 Lawton Street Redlands CA92374
909-793-2673 ext. L34
WWW.IE@
kyra @ red landsfam ilyservice.org
Warning: Confidential Notice: This communication contains legally privileged and confidential information sentsolelyfortheuseoftheintendedrecipientofthiscommunication. Youarenotauthorizedtouseitinany manner, except to destroy it and notify the sender.

From: Cory Gorham
Sent: Monday, February 5,2024 L:22 PM
To: Kyra Stewart ; Samantha Morgan
Subject: PY2O24-25 CDBG Funding Request
Good Afternoon,
Hope you two are doing well. l'm reaching out to ask if there was a particular reason that you allonly requested 55,000 this year in CDBG funds? I will be presenting the CDBG prioritization to our City Council next week and am anticipating that they may ask why.

Thank you,
Cory Gorham
Management Analyst
City of Yucaipa
City Hall . 34272 Yucaipa llvd . Yucaipa, CA92399
Offi ce: 909 -7 97 -2489 Ext. 29 I
www.lucaipa.org
1 Public Services Program Application Fiscal Year zoz4- 2025 YUCA24P5-044
Log Number
(Office Use Only)
f?hu*',*,,,,,,
$outtt-v
San Bernardino County
Fiscal Year 2024 -2025
Public Services Program Application
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.

Public Services Program Application
Organization Name
Fiscal Year 2024- 2025
Exhibit 1 : Organization lnformation
City of Yucaipa
Organization Address:
3427 2 Yucaipa Bou levard
Yucaipa lCAl92399City/State/Zip:

Phone:9097972489
Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person's Title:

Cory Gorham
Management Analyst
Address:34272 Yucaipa Blvd
City/State/Zip:Yucaipa lCAl92399
Phone:9097972489
Fax:

Email [email protected]
Application Contact Person's Name
Application Contact Person's Title:

Megan Wolfe
Director of Community Services
Explain the Agency's 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and StarUEnd Dates.

The City of Yucaipa was incorporated in 1989 and has seen tremendous growth in infrastructure and
population, with a current population of 55,000. Currently, the Yucaipa Scholarship Program allows low-income residents to participate in classes, programs, and services offered by the Community Services Department at an affordable rate. ln addition, to providing affordable, diverse programs and services to the community the department is dedicated to providing memorable experiences for all.
2 [email protected]

Public Services Program Application
Project Title:

Fiscal Year zoz4- zoz5
Exhibit 2: Project lnformation
Yucaipa Scholarship Program
34272 Yucaipa Blvd.

County Supervisorial District where project will be located:

E tst District tr 2nd District X grd District E +th District E sth District ls this a New Public Service Project, or request to expand services to an existing CDBG project? Expansions of Service to an Existing Project
lf this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
This is an expansion of service as we are adding programs such as archery and adult sports therefore we are now going to offer scholarships to adults 18-54 years of age. ln FY 2024 we provided 100 units of unduplicated service, this year the agency is planning to provide 120 units of service.
lf you are requesting funds for an existing CDBG project, provide prior CDBG project number Willthis project provide an opportunity to hire minority-owned and women owned businesses? No
lf YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. lf NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project.

J
Project Address:

Countywide Vision
Provide a brief narrative of how your project meets the Countywide Vision The Yucaipa Scholarship Program provides low to moderately low-income residents an opportunity to participate in programs, classes, and services offered by the City. These programs, classes, and services provide jobs and economic value to the community. This program meets the countywide vision of working with
other governmental agencies and providing a sustainable system as these programs help provide opportunities for youth, adults, and seniors to be both physically and mentally healthy 4 Countywide Vision Yes/ No
lmplement the Countywide Vision Yes
Create, Maintain and Grow Jobs and
Economic Value in the County.Yes
lmprove County Government Operations.

Yes
Operate in a Fiscally-Responsible and
Business-Like [/anner.Yes
Ensure Development of a Well-Planned,
Balanced, and Sustainable County.Yes
lrlaintain Public Safety
No
Provide for the Health and Social Services
Needs of County Residents.Yes
Pursue County Goals and Objectives by
Working with Other Governmental
Aqencies.

Yes

Public Services Program Application
Exhibit 3: Community Needs and Target Population
FiscalYear2024- 202s
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community:Yes/No
Senior Services
Yes
Low and Moderate Persons
Yes
Handicapped
Services Yes
Low and Moderate
Households Yes
Youth Services
Yes
Abused Children
No
Child Care
Services Yes
Handicapped Persons
Yes
Transportation
Services Yes
llliterate Persons
No
Substance Abuse
Services No
Homeless Persons
No
Employment
Training Yes
Migrant Farm Workers
No
Health Services
Yes
Elderly People
Yes
Lead Hazard
Screening No
Crime
Awareness No
City/Target Area of Project Beneficiaries
P articipating Cilies'. ( i. e Re d I a n d s. C o lto n. Y u c a i o a ) The target area of the Yucaipa Scholarship Program will be within the City of Yucaipa limits, all participants must have a 92399 zip code. The eligible Block Grant to be benefited as part of
this scholarship are as follows; Block 008705 Group 1, Block 8704 Block Group 3, Block 8710 Block Group 2, 3, and Block Group 2, and Block 8709 Group 3. 5 Public Services Program Application Fiscal Year zo24- 2025 Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

The geographic boundary is the entire City of Yucaipa
HUD Demographics: (Yes/No)
Does this project help prevent homelessness?
No
Does this project help the homeless?
No
Does this project help those with HIV or AIDS?
No
Does this project primarily help persons with disabilities? No
The Yucaipa Scholarship Program will provide low to moderate residents the opportunity to participate in recreational activities. These activities include: The S.T.A.R.S Before and After School Program, summer, fall, winter and spring camp, swim lessons, aqua aerobics, recreational swim, karate, cheer, trips and tours, sports, and all other classes or activities run by the City of Yucaipa Community Services Department. This program will serve low to moderately low-income residents of Yucaipa, ages 0-100+. Every interested individual will need to complete an application. To qualify the applicant must be within the county's definition of low to moderately low income. Monies will then be allocated to the participant to fund 50% - 90% of the activity. 6 I
Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided.

Public Services Program Application Fiscal Year Z0Z4- 202s This Yucaipa Scholarship Program uses all funding provided each year. The need for assistance has increased among low-to-moderate-income parents and seniors. lf it weren't for this program we would not be able to help this population participate in programs.

Explain why this project is needed and what evidence can you substantiate the need.

The Yucaipa Scholarship Program is needed to provide all residents an opportunity to work on their mental and physical health, The evidence is the fact that every year the scholarship money allocated by the county is used.

Describe what gaps of service in the county this project fills.

The Yucaipa Scholarship Program reduces the gap in City/County child care services/after- school assistance and adult and senior leisure services. This program will help participants afford classes and/or services at a reduced rate for children, teens, adults, and seniors 55+.

Currently, this is the only funding for this project. lf funding decreased we would not be able to help as many families.
7 Describe how this project meets the priority population and activities selected.

Public Services Program Application Fiscal Year 2oz4- 2025 Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($)Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditino. Accountino or Pavroll)
Space Rent
lnsurance
Consumable Supplies
Other $10,000.00
Total Costs $10,000.00 $0.00
Total Project Budget Cost: (CDBG Share + Other Source)$10,000.00

PublicservicesProgramApplication FiscalYear 2024-2025
Exhibit 4A: CDBG Funds Requested and Leveraging lnformation lndicate the amount being requested by the city.

City Amount Requested ($):
(This amount should match the grand
total requested from CDBG Share)
Yucaipa $10,000.00
Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($):Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds $0.00
I

Public Services Program Application
Exhibit 5: Performance and Outcomes
Fiscal Year 2024 - 2025
Definitions:

Unduolicated Clients: The number clients/persons projected to be served during the program year (e.9. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.9.25 clients x 10 visits=2S0 units of service):

Performance and Outcomes, answer the following narrative questions using minimum funds request.
lndicate a timeline of services provided to client(s) in order to meet project outcome(s).

Pafticipants are allowed to enroll in multiple classes, program and activities from July 1, 2024 to June 30, 2025. A percentage of the cost of each class will be covered by the scholarship.

Describe how ur determines SUCCESS
Describe your methodology to evaluate project outcomes.

The project is measured by the number of scholarships processed yearly Activities to be Completed (1)Unduplicated
CIienG to be
Served (2)
Duplicated Clients
projected to be
served (3)
Programs offered by the Community S 100 500
lf a Yucaipa Scholarship participant completes a class, program or activity we deem it uccessful
'10

Public Services Program Application
Exhibit 5A: Proposed Goals & Milestones
Fiscal Year 2024- 2025
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1 ,2024 - June 30,2o2s). For example, project expenditures and performance/ accomplishment goals of 40% by November 3Ah, 50% by December 31st, 80% by March 31st, and 100o/o by June 30th.

The Yucaipa Scholarship Program will meet the current contract goals and milestones within the 12 months by advertising that the funds are available to community members.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement:Amount ($):
07t01t2024 $1,500.00
08t0112024 $1,500.00
0910112024 $1,500.00
10t01t2024 $1,500.00
11t01t2024 $500.00
1210112024 $500.00
0110112025 $500.00
0210112025 $500.00
03t0112025 $500.00
04t01t2025 $500.00
05t01t2025 $500.00
0610112025 $500.00
Total Reimbursement
($)$10,000.00
't1

Public Services Program Application Fiscal Year 2024- 2o2s Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. ln your description include experience, education, and licensing qualifi cations.

Describe your agency's experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if decreases.
lnstructions: Complete the table below by marking "YES" or "NO" to the questions listed below Question:YES/ NO
Example: Have you received federalfunds in the past
five years?Yes
ln the past ten years, has your organization ever had its nonprofit status revoked or withheld by the lRS, the
Secretary of State, the State Attorney General, or the
Franchise Tax Board?
Yes
Has your organization been sued in the last five years? Yes
Are any of your managers or staff with fiscal
responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?No
Have any unfavorable rulings been handed down by any
court against your organization or Executive Director the last five years?No
Does your organization currently have any unresolved
fiscal, reporting, or program issues with any of its funding sources?
No
12 Public Services Program Application Fiscal Year 2024 - 2025 EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions
Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? Yes
lf you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD lVlcKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
No
lf you answered "Yes", please explain the circumstances and outcome below Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implementedby 24 CFR 103:400; (a) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title Vl of the Civil Rights Act of 1964, the Attorney General's Guidelines (28 CFR 50.3) orthe HUD Title Vl regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). lf one or more of these situations exists with your Organization, please attach a brief description.
'13

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E-Signature Authorization
San Bernardino Gounty
Community Development and Housing Departmemt
Community Development Block Grant
2024 - 2025 Application
UNTY
ln order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to enter into agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Aulhorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below-listed applicant as required by the CDH's CDBG 2024 - 2025 Funding Application.

Mv signature on this form certifies that:

I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.

This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the 2024- 2025CDBG funding cycle or lchoose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update andior cancel this request under all circumstances, including my departure or terminated association with the below-listed applicant.

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

N on-d iscrimination
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.

We affirm that all information in this application is true and correct to the best of our knolvledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.

Applicant lnformation
Agency Name:

City of Yucaipa
Federal Tax lD No.
33-0383731
Mailing Address:
34272 Yucaipa Blvd
Phone No.:
(909) 797-2489
Email Address:Fax No:

Authorized Signature
Print Name:

Megan Wolfe
Print Title:

Dlrector of Communlty Servlces
Signature:

Megan Wolfe, Director of Community Services
Date:
12t11t2023
Please send the signed copy of this one page agreement to:

San Bernardino County Community Development and Housing Department 215 North D Street, Suite 302, San Bernardino, CA 94215-0043 Attn: CDBG Application
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14 Public Services Program Application Fiscal Year 2024- 2025 CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. lf you are not submitting these items at this time, please notify Community Development and Housing at (909) 501-0600 to make other arrangements. The following information is required before any contract or reimbursement can be completed.

Summary of agency's current year General Operating Budget List of agency's Board of Directors, including names and addresses Proof of existing non-profiVtax-exempt status (Letters from the Federal lnternal Revenue Service and State Franchise Tax Board) Current certificate of insurance and amounts covered
Organizational chart
Minutes of last Board meeting
Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past.

City Of Yucaipa

NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the City Council of the City of Yucaipa will hold a public hearing on the date and tirne indicated below to receive and consider the statements of all persons who wish to be heard relative to the subject listed below.

DATE/TIME February 12,2024 at 6prn
LOCATION:Yucaipa City Council Chambers, 34272 Yucaipa
Boulevard, Yucaipa

SUBJECT PRIORITIZATION OF QUALIFIED APPLICATIONS
FOR THE 2023-2024 COMMUNITY DEVELOPMENT

BLOCK GRANT PROGRAM
Cory Gorham
Management Analyst
Published: February 2,2024 Yucaipa NewsMirror

Yucaipa City CouncilFebruary 12, 2024

Yucaipa City Council
February 12, 2024