TO:
FROM:
FOR:
SUBJECT:
Agenda ltem No
CITYOF YUCAIPA
AGENDA REPORT
Honorable Mayor and City Council
Ana V. Sauseda, Director of General Services/City Clerk City Council Meeting of February 26,2024
Approve the City Council/Successor Agency/Flousing Authority Minutes of February 12,2024
RECOMMENDATION:
That the City Council approve the City Council/Successor Agency/Flousing Authority minutes of February 12,2024.
Attachments:
1. Regular Meeting Minutes - 0211212024
Approved By:G
ATTACHMENT 1
City of Yucaipa
City Council/Successor Agency/tlousing Authority Minutes Regular Meeting of February 12, 2024
City Hall Council Chambers
34272 Yucaipa Blvd., Yucaipa, CA 92399
CLOSED SFSSION - 5:
CAI I TO ORDER
Mayor Beaver called the Closed Session meeting to order at 5:00 p.m.
CITY COUNCTT ROT T C
PRESENT:Justin Beaver, Mayor
Bobby Duncan, Councilmember
Matt Garner, Councilmember
Jon Thorp, Councilmember
ABSENT: Chris Venable, Mayor Pro Tem
PURI IC COMMFNT
There were no comments.
CTOSED SESSTON - 5:
A. CONFERENCE WITH LEGAL COUNSEL - CONFERENCE WITH REAL PROPERTY
NEGOTIATORS
Property: APN 029932 I 85
City Negotiator: City Manager
Negotiating Parties: City of Yucaipa
Under Negotiation: Price and Terms for Disposition of Property by City B. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (l) of subdivision (d) of Section 54956.9)
Ana Sauseda v. George Sardeson, et al
San Bernardino Superior Court Case No. CIVSB23l0343
The City Council entered Closed Session at 5:00 p.m.
City Council Minutes Page I ofll
OPEN SESSION - 6:00
CALL TO ORDER
Mayor Beaver called to order the Regular Meeting of the City Council/Successor Agency/Housing Authority at 6:01 p.m. in honor of fallen Detective Jeremiah MacKay and asked for a moment of silence.
PLEDGE OF AI I FGI NCF
Pledge of Allegiance was led by Captain Walker.
CITY COUNCIL ROLI C
PRESENT:Justin Beaver, Mayor
Bobby Duncan, Councilmember
Matt Garner, Councilmember
Jon Thorp, Councilmember
ABSENT: Chris Venable, Mayor Pro Tem
STAFF
PRESENT:Chris Mann, City Manager
Jennifer Crawford, Assistant City Manager
Steven Graham, City Attorney
Ana Sauseda, Director of General Services/City Clerk
CLOSED SESSION REP
City Attorney Steven Graham indicated that there was no reportable action on Item A. Closed Session Item B was continued to the next City Council Meeting by consensus.
CHANGES TO THE AGENDA
City Manager Chris Mann indicated that staff would recommend the Council continue ltem No. l6 to the next City Council meeting at the request of Mayor Pro Tem Venable.
SPECIAL PRESENTAT
Krista Dunlop was unavailable to attend the City Council meeting to present the YAPS Dog of the Month.
Recognition of City Leaders Working Towards Health was presented to City Attorney Graham on behalf of Dr. Hansen Wang.
Update on the Oriental Fruit Fly and Associated Quarantines was presented by Kirsten Skala of the California Department of Food and Agriculture and San Bernardino Agricultural Commissioner Brady Gergovich.
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1 PUBLIC COMMFNT
The following members of the public spoke
o Teri Boone
o Kathy Sellers
o Lee Kaberlein
o Colleen Wang
. Hansen Wang
o George Sardeson
o Lloyd Rekstad
CONSENT AGENDA
Mayor Beaver asked if there were any Consent Agenda items to be removed for discussion. City Clerk Sauseda asked that the City Council remove Item 9 for separate discussion.
SUBJECI: APPROVE THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MINUTES OF FEBRUARY 5, 2024, JANUARY 22, 2024, AND THE CANCELLED MEETING MTNUTES OF DECEMBER 25,2023
RECOMMENDATION: That the City Council approve the City Council/Successor Agency/Housing Authority Minutes of February 5, 2024, January 22, 2024, and the Cancelled Meeting Minutes of December 25,2023.
2. SUBJECT: SECOND READING OF ORDINANCE NO. 439
RECOMMENDATION: That the City Council approve the second reading of Ordinance No. 439, an ordinance of the City Council of the City of Yucaipa, California, Amending Chapter 7 (General Design Standards) of Division 7 (Sign Code) of the City of Yucaipa Development Code Regarding Temporary Signs
SUB'IECL. EXTENDING THE EXTSTENCE OF A LOCAL EMERGENCY DUE TO THE 2022 SEPTEMBER STORM EVENT
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of the 2022 September Storm Event.
4.SUB'IECI: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO
TROPICAL STORM HILARY
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of Tropical Storm Hilary.
5. SUBJE]CT: MONTHLY TREASURER'S REPORT DECEMBER2O23
RECOMMENDATION: That the City Council receive and file the Monthly Treasurer's Report for December 2023.
3. City Council Minutes Page3ofll
6. 7
8. SUB,IECI: AWARD OF CONTRACT - 2ND STREET AND 3RD STREET AT AVENUE E ROUNDABOUTS HARDSCAPE PHASE II PROJECT _ PROJECT NO. ll165
RECOMMENDATION: That the City Council
l. Award and authorize the City Manager to execute a contract, and the City Manager or his designee administer the terms of the contract to the lowest responsive bidder, Three Peaks Corporation of Calimesa, CA, in the amount of $89,217 for the 2nd Street and 3rd Street at Avenue E Roundabouts Hardscape Phase II Project - Project No. I I165 (Project); and
2. Approve the amounts of $9,000 for construction contract contingency and $4,500 for construction contract administration, staff time, and inspection, for a total construction budget in the amount of $102,717; and
3. Authorize the City Manager or his designee to administer the distribution of the contract contingency; and
4. Approve the plans and specifications prepared for this Project.
SUB,IECI: ACCEPTANCE OF CONTRACT WORK _ 7TH STREET PICKLEBALL
COURTS CONCRETE FOOTINGS AND STEEL STRUCTURE/COVER
INSTALLATION PROJECT _ PROJECT NO. I I I5O-2
RECOMMENDATION: That the City Council:
l. Accept the contract work completed by Three Peaks Corporation in the amount of S187,031.52 for the 7th Street Pickleball Courts - Concrete Footings and Steel Structure/Cover Installation Project - Project No. I I150-2 (Project); and
2. Authorize the recordation of the Notice of Completion for the Project; and
3. Accept the as-built plans for the Project.
SUBJECT: ACCEPTANCE OF CONTRACT WORK _ CITY YARD PAVING AND HARDSCAPE PROJECT _ PROJECT NO. I I I9O
RECOMMENDATION: That the City Council
l. Accept the contract work completed by Three Peaks Corporation in the amount of $576,133 for the City Yard Paving and Hardscape Project - Project No. lll90 (Project); and
2. Authorize the recordation of the Notice of Completion for the Project; and
3. Accept the as-built plans for the Project.
City Council Minutes Page4ofll
10.SIIB,IECT. ACCEPTANCE OF CONTRACT WORK INSTALLATION OF ASPHALT SPEED HUMPS ON ADAMS STREET PROJECT - PROJECT NO. I I I99 RECOMMENDATION: That the City Council
l. Accept the contract work completed by NPG Corporation of Perris, CA. in the amount of $26,198 for the Installation of Asphalt Speed Humps on Adams Street Project- Project No. I I199 and;
2. Authorize the recordation of the Notice of Completion for the Project.
SUBJECI: PURCHASE AUTHORIZATION _ TRAFFIC SIGNAL EQUIPMENT FOR
THE OAK GLEN ROAD/LIVE OAK CANYON ROAD WIDENING PROJECT, COLORADO STREET TO OUTER HWY.IO SOUTH
11. RECOMMENDATION: That the City Council approve and authorize the City Manager to execute a purchase order/contract with Econolite, of Anaheim, CA in the amount of $31,224.98 (including tax) for the purchase of traffic signal equipment for the installation of a traffic signal at the intersection of Oak Glen Road and Colorado Street, as a part of the Oak Glen Road/Live Oak Canyon Road Widening Project, Colorado Street to Outer Hwy- l0 South Project.
t2 SIIB,IEIC.T RESOLUTION APPROVING A REVISED RECORDS RETENTION
SCHEDULE
RECOMMENDATION: That the City Council Adopt Resolution No. 2024-03, approving a revised Records Retention Schedule for the City of Yucaipa and rescinding Resolution No. 2022-62.
ACfIOLI: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY
COUNCILMEMBER GARNER, CARRIED 4.0.1, (MAYOR PRO TEM VENABLE wAs ABSENT) TO APPROVE CONSENT AGENDA rTEMS NO. I THROUGH 12 WITH THE EXCEPTION OF ITEM 9.
ITEM REMOVED FORDIffi
9. SUB,IEICI: ACCEPTANCE OF CONTRACT WORK - 202212023 PAVEMENT REHABILITATION PROGRAM - PROJECT NO. I I 186
RECOMMENDATION: That the City Council:
l. Accept the contract work completed by Matich Corporation in the amount of $1,348,273 for the 202212023 Pavement Rehabilitation Program - Project No. I I186; and
2. Authorize the recordation of the Notice of Completion for the 202212023 Pavement Rehabilitation Program.
City Council Minutes Page5ofll
13 Assistant Engineer Landon Kern presented the staff report and announced that there was a revision to the dollar amount which happened after the posting of the agenda.
ACIION: MOTION BY COUNCILMEMBER GARNER, SECOND BY MAYOR BEAVER, CARRIED 4-0-1, (MAYOR pRO TEM VENABLE WAS ABSENT) TO APPROVE CONSENT AGENDA ITEMS NO. 9 AS AMENDED.
DISCUSSION ITEMS
SUB,IECI: RESOLUTION NO. 2024-02, APPROVING THE INFRASTRUCTURE
FINANCTNG PLAN (IFP) AND ALLOCATING A PORTION OF THE CTTY'S
INCREMENTAL PROPERTY TAX REVENUE FOR THE YUCATPA ENHANCED
INFRASTRUCTURE FINANCING DISTRICT (EIFD) AND AUTHORIZING THE
OTHER ACTIONS RELATED THERETO
RECOMMENDATION: Thatthe City Council adopt ResolutionNo.2024-02, approving the Infrastructure Financing Plan (IFP) and allocating a portion of the City's incremental property tax revenue for the EIFD and authorizing other actions related thereto.
DISCIJS"UON: Deputy Director of Community Development/City Planner Matlock presented the Agenda Report.
After Council discussion, the following Motion was made:
ACfIOLI: MOTION BY COUNCILMEMBER THORP, SECOND BY
CoUNCILMEMBER GARNER, CARRIED 4-0-1, (MAYOR pRO TEM VENABLE wAS ABSENT), TO APPROVE STAFF'S RECOMMENDATTON.
14.SIJBJECL. WILDWOOD CANYON ROAD AND INTERSTATE IO FREEWAY INTERCHANGE PROJECT (PROJECT) _ HDR CONTRACT AMENDMENT AND
SBCTA FUNDING AGREEMENT AMENDMENT FOR PA/ED
RECOMMENDATION: That the City Council
l. Approve reallocation of approved project cost of $3,365,217 as follows:
a. Professional Services Contract - $3,268,840
b. Estimated Contract Administration - $96,377
Note: There is no change to the total approved project cost; and
2. Approve and authorize the City Manager to execute a contract amendment with HDR Engineering, [nc., in the amount of $228,623 for additional services associated with the preparation of the Project Approval and Environmental Document (PA/ED), bringing the total contact amount to $3,268,840; and
3. Authorize the Mayor to execute the Amendment No. I to Project Funding Agreement 20-1002294 with the San Bemardino County Transportation Authority (SBCTA) for the Project PA/ED, subject to SBCTA's final approval(s); and City Council Minutes Page6ofll
15. 4. Authorize an amendment to the funding mix included in FY 202312024 ClP, increasing the SBCTA funding for the Project to reflect additional funding from SBCTA with Agreement Amendment No. l; and
5. Authorize the City Manager or his designee to administer the terms of the contract and agreements including approval of minor modifications to said contract and agreements.
DISICUS$ION: Assistant City Engineer Kem presented the Agenda Report.
After Council discussion, the following Motion was made:
ACfIQN: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY
COUNCILMEMBER THORP, CARRIED 4-0-1, (MAYOR pRO TEM VENABLE wAS ABSENT), TO APPROVE STAFF'S RECOMMENDATION.
SUB,IEqL AN AMENDMENT TO THE AGREEMENT FOR THE JOINT EXERCISE
OF POWERS RELATIVE TO THE SAN BERNARDINO ASSOCIATED
GOVERNMENTS
RECOMMENDATION: That the City Council approve and authorize the Mayor to sign Amendment No. 4 to the Joint Exercise of Powers Agreement Relative to the San Bernardino Associated Govemments (SANBAG) to change the name of the organization to the San Bernardino Council of Governments (SBCOG) and to remove the section that specifies the method for calculating membership dues to make the assessment a policy decision set by the Board of Directors.
DISCJ&IIOLI: Monique Arrellano with the San Bernardino Council of Govemments presented the Agenda Report.
After Council discussion, the following Motion was made ACfIQLI: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY
COUNCILMEMBER GARNER, CARRTED 4-0-1, (MAYOR pRO TEM VENABLE wAS ABSENT), TO APPROVE STAFF'S RECOMMENDATION.
16. SUBJECI: TRAILS AND OPEN SPACE COMMITTEE APPOINTMENT RECOMMENDATION: That the City Council:
1. Review the attached Citizen Service Applications and nominate one applicant for the At-Large Membership to the Trails and Open Space Committee; and
2. Vote on the appointment of the nominated applicant.
Mayor Beaver announced that Item 16 would be continued to the next meeting at the request of Mayor Pro Tem Venable.
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17. ACfIOtr[: MOTION BY COUNCILMEMBER THORP, SECOND BY
CoUNCILMEMBER GARNER, CARRIED 4-0-1, (MAYOR pRO TEM VENABLE
WAS ABSENT), TO CONTINUE THE ITEM TO THE NEXT COUNCIL
MEETING.
SIJB,IE]CI: 2024 MEMBERSHIP ON COUNCIL AD-HOC & STANDING
COMMITTEES
RECOMMENDATION: That the City Council:
l. Review the current 2024 Committees Roster and advise the City Clerk of any changes to current memberships; and
2. Appoint two members of the City Council serve on the newly created Community Activity Grant Ad-Hoc Committee; and
3. Advise the City Clerk if a member of the City Council will be appointed to the Economic Development Advisory Committee (EDAC).
DISICIJSSION: Director of General Services/City Clerk Sauseda presented the Agenda Report.
There was a consensus of the Council for the Committee Roster to remain as presented.
ACIIQN: MOTION BY COUNCILMEMBER THORP, SECOND BY MAYOR
BEAVER, CARRTED 4-0-1, (MAYOR pRO TEM VENABLE WAS ABSENT), TO APPROVE THE FOLLOWING APPOINTMENT:
Community Activity Grant Application Review Ad-Hoc Committee - Member/Justin Beaver, Member/Jon Thorp
ACfIQI[: MOTION BY COUNCILMEMBER THORP, SECOND BY MAYOR BEAVER, CARRIED 4-0-1, (MAYOR PRO TEM VENABLE WAS ABSENT), TO APPROVE THE FOLLOWING APPOINTMENT:
o Public Arts Ad-Hoc Committee -
Member/Justin Beaver, Member/Jon Thorp
ACfION: MOTION BY MAYOR BEAVER, SECOND BY COUNCILMEMBER THORP, CARRIED 4-0-1, (MAYOR pRO TEM VENABLE WAS ABSENT), TO APPROVE THE FOLLOWING APPOINTMENT:
Economic Development Advisory Committee -
Non-Voting Council Liaison - Justin Beaver
o
City Council Minutes Page8ofll
a
18.SUB,IECT: LTBRARY GRANT UPDATE, FUNDING AGREEMENT RATIFICATION,
AND LETTER OF OPPOSITION
RECOMMENDATION: That the City Council:
l. Receive an update on the Yucaipa Library Project and State Grant; and
2. Ratifr a funding agreement with the County of San Bernardino signed by the City Manager accepting grant funding not-to-exceed $l million; and
3. Authorize the sending of a letter opposing the Govemor's proposal to claw-back library grant funds.
DISCUS"UOI: Director of Govemment Affairs/PlO Pradetto presented the Agenda Report.
After Council discussion, the following Motion was made:
ACfION: MOTION BY COUNCILMEMBER THORP, SECOND BY
CoUNCILMEMBER DUNCAN, CARRIED 4-0-1, (MAYOR pRO TEM VENABLE wAS ABSENT), TO APPROVE STAFF'S RECOMMENDATION.
PUBLIC HEARING
SUBJECI: PRIORITIZATION OF PROGRAM YEAR 2024-2025 COMMUNITY
DEVELOPMENT BLOCK GRANT PROJECTS/PROGRAMS
RECOMMENDATION: That the City Council conduct a public hearing and prioritize eligible project proposals for submission to the San Bemardino County Board of Supervisors for Community Development Block Grant funding consideration. o Public Hearing Opened
Mayor Beaver opened the Public Hearing for ltem No. 19 at 8:01 p.m. o Staff Presentation
Management Analyst Cory Gorham presented the Agenda Report. o Applicant Presentation
There was no applicant presentation.
o Public Comments
The following members of the public spoke:
o Applicant Rebuttal
There was no applicant rebuttal.
19. City Council Minutes Page9ofll
. Public Hearing Closed
Mayor Beaver closed the Public Hearing at 8:08 p.m.
After Council discussion, the following Motion was made:
ACfION: MOTION BY MAYOR BEAVER, SECOND BY COUNCILMEMBER THORP, CARRIED 4-0-1, (MAYOR PRO TEM VENABLE WAS ABSENT), TO APPROVE THE FOLLOWING:
Program Year 202L2025 Community Development Block Grant Projects/Programs 2024-2025 Public Service Proposals
Applicant Project Description
Amount
Requested for
2424-2425
Amount City
Council
Allocated in
2024-2025
I Family Service Association of
Redlands (Case Management
Program)
Continuation and expansion of
Case Management Services
$7,500 $7,500
Z #$6*e1J#
J Partners Against Violence (formerly
San Bernardino Sexual Assault
Services)
Supportive services for victims
of violence
s25,000 s8,923
4 San Bernardino County Library Continuation and expansion of the Yucaipa Branch Adult
Literacy Program
$ 10,000 $8,923
5 City of Yucaipa Continuation of the
Recreational Scholarsh ip
Prosram
s 10,000 $10,000
Total s52,500 $35,346
2024-2025 Construction Project Proposals
Applicant Project Description
Amount
Requested for
2024-2025
Amount City
Council
Allocated in
2024-2025
I City of Yucaipa Yucaipa Scherer Senior Center renovations to flooring, storage rooms and the work room
located in the Nutrition Center wing of the
faciliW.
$200,29 I $200,291
Total $200,29 t
Total Public Service Allocations (from above)s3 5 ,346
Total Construction Projects Allocations (from above)$200,29 I Total 2024-2025 CDBG Project/Program Allocations $235,637 City Council Minutes Page l0 of I I
COUNCILMEMBER REP
Councilmember Thorp indicated that he should have recused himself from the minutes for the January 22,2024 Council Meeting as he was absent, however, City Attorney Graham advised him that there was no legal requirement for him to do so.
Councilmember Garner asked the City Manager to clarifu comments that were made during Public Comment by Mrs. Kathy Sellers.
ANNOUNCEMENTS
The next regularly scheduled meeting will be February 26,2024 at 6:00 p.m.
ADJOIJBIIMELII
The meeting adjourned at 8:14 p.m.
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