TO:
FROM:
FOR:
SUBJECT:
Agenda Item No.
CITY OF YUCAIPA
AGENDA REPORT
Honorable Mayor and City Council
Ana V. Saused4 Director of General Services/City Clerk
City Council Meeting of March 11,2024
Approve the City Council/Successor Agency/llousing Authority Minutes of February 26,2024
RECOMMENDATION:
That the City Council approve the City Council/Successor Agency/Housing Authority minutes of February 26,2024.
Attachments:
l. Regular Meeting Minutes - 0212612024
Approved By
ATTACHMENT 1
City of Yucaipa
City Council/Successor Agency/Flousing Authority Minutes Regular Meeting of February 26, 2024
City Hall Council Chambers
34272 Yucai Blvd.Yucai cA 92399
CLOSED SESSION _ 5:
CALL TO ORDER
Mayor Beaver called the Closed Session meeting to order at 5:01 p.m.
CITY COUNCIL ROLL CALL
PRESENT:Justin Beaver, Mayor
Chris Venable, Mayor Pro Tem
Bobby Duncan, Councilmember
Matt Garner, Councilmember
Jon Thorp, Councilmember
ABSENT: None
PUBLIC COMMFNT
There were no comments.
CLOSED SFSSION
A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (l) of subdivision (d) of Section 54956.9)
Ana Sauseda v. George Sardeson, et al
San Bernardino Superior Court Case No. CIVSB2310343
The City Council entered Closed Session at 5:01 p.m.
OPEN SESSION - 6:00
CALL TO ORDER
Mayor Beaver called to order the Regular Meeting of the City Council/Successor Agency/Housing Authority at 6:00 p.m.
PI ENGF OF ALLEGI
Pledge of Allegiance was led by Captain Walker.
City Council Minutes Page I of 8
CITY COUNCIL ROLL C
PRESE,NT:Justin Beaver, Mayor
Chris Venable, Mayor Pro Tem
Bobby Duncan, Councilmember
Matt Garner, Councilmember
Jon Thorp, Councilmember
ABSENT: None
STAFF
PRESENT:Chris Mann, City Manager
Jennifer Crawford, Assistant City Manager
Steven Graham, City Attorney
Ana Sause da, Director of General Services/City Clerk
CLOSED SESSION REP
City Attorney Steven Graham announced that settlement direction was given by consensus on Item A.
CHANGES TO THE AGEN
City Manager Chris Mann indicated that there were no changes to the agenda.
SPECIAL PRESENTAT
Yucapture Yucaipa Photo Contest was presented by Community Services Supervisor Mary Johnson.
PUBLIC SAFETY UPDAM
o Police - Captain Walker presented the statistics for January 2024. o Fire - Chief Malinowski presented the statistics for January 2024. o Code Enforcement - Ben Matlock, Deputy Director of Development Services, presented the statistics for January 2024.
PUBLIC COMMENT
The following members of the public spoke:
o Hansen Wang
o Colleen Wang
. George Sardeson
City Council Minutes Page 2 of 8
1 CONSENT AGENDA
Mayor Beaver asked if there were any Consent Agenda items to be removed for discussion. No items were removed for discussion.
SIIB'IECI: APPROVE THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSTNG AUTHORITY MTNUTES OF FEBRUARY 12,2024.
RECOMMENDATION: That the City Council approve the City Council/Successor Agency/Housing Authority Minutes of February 12,2024.
SUB,IECL EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE 2022 SEPTEMBER STORM EVENT
RECOMMF'.NDATION: That the City Council extend the declaration of a local emergency as a result of the 2022 September Storm Event.
SUB,IE]C[: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO
TROPICAL STORM HTLARY
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of Tropical Storm Hilary.
2 3.
4.SUB,IECI: AWARD OF CONSTRUCTION CONTRACT . TRAFFIC SIGNAL
INSTALLATION FOR THE OAK GLEN ROAD/LIVE OAK CANYON ROAD
WIDENING PROJECT, COLORADO STREET TO OUTER HWY-IO SOUTH RECOMMENDATION: That the City Council
l. Award and authorize the City Manager to execute a contract, and the City Manager or his designee administer the terms of the contract to the lowest responsive bidder, Belco Elecnor of Chino, CA, in the amount of $314,888 for the Traffic Signal at Oak Glen Road and Colorado Street - Project No. I1089-3 (Project); and
2. Approve the amounts of $30,000 for construction contract contingency and $23,000 for construction contract administration, staff time, and inspection, for a total construction budget in the amount of $367,888; and
3. Authorize the City Manager or his designee to administer the distribution of the contract contingencyi and
4. Approve the plans and specifications prepared for this Project.
City Council Minutes Page 3 of 8
-5.SUB,IECI: AWARD OF CONSTRUCTION CONTRACT - AVENUE E & l5TH STREET SIDEWALKS PROJECT, PHASE 2
RECOMMENDATION: That the City Council:
l. Amend the FY 2023-24 Capital Improvement Program by approving the amounts of $270,735 for the l5th Street Sidewalks ATP Project - Project No. I I 184, $27,000 for construction contract contingency and $21,000 for construction contract administration, staff time, and inspection, for a total construction budget in the amount of $318,735; and
2. Accept State Active Transportation Grant award in the amount of $320,000; and
3. Award and authorize the City Manager to execute a contract, and the City Manager or his designee administer the terms of the contract to the lowest responsive bidder, Three Peaks of Calimesa, CA, in the amount of $270,735 for the l5th Street Sidewalks ATP Project - Project No. I I 184 (Project); and
4. Approve the plans and specifications prepared for this Project.
ACfION: MOTION BY COUNCILMEMBER THORP, SECOND BY
CoUNCILMEMBER DUNCAN, CARRTED 4-0-0-1, (MAYOR pRO TEM
VENABLE RECUSED HIMSELF) TO APPROVE ITEM NO. 1.
ACfION: MOTION BY COUNCILMEMBER THORP, SECOND BY
COUNCILMEMBER DUNCAN, CARRIED 5.0, TO APPROVE ITEM NOS.2.5.
DISCUSSION ITEMS
6. SUBIECI: YOUTH ADVISORY COMMITTEE APPOTNTMENT
RECOMMENDATION: That the City Council:
l. Review the attached Application for the At-Large Membership to the Youth Advisory Committee (YAC); and
2. Vote on the appointment of the nominated applicant.
IUSCIJSSIOIT: Recreation Superintendent Martinez presented the Agenda Report.
After Council discussion, the following Motion was made:
AEf.I]ON: MOTION BY MAYOR PRO TEM VENABLE, SECOND BY
COUNCILMEMBER THORP, CARRIED 5-0, TO APPOINT GRETCHEN LEWIS TO THE YOUTH ADVISORY COMMITTEE.
City Council Minutes Page 4 of 8
7 SIJBJECI: TRAILS AND OPEN SPACE COMMITTEE APPOINTMENT RECOMMENDATION: That the City Council:
l. Review the attached Citizen Service Applications and nominate one applicant for the At-Large Membership to the Trails and Open Space Committee; and
2. Vote on the appointment of the nominated applicant.
DISCIISSIOIT: Assistant City Engineer Kern presented the Agenda Report.
ACf.IQN: MOTION BY MAYOR PRO TEM VENABLE, SECOND BY
COUNCILMEMBER GARNER, CARRIED 5.0, TO APPOINT SHAWN BURDINE TO THE TRAILS AND OPEN SPACE COMMITTEE.
SIJBJECI: ADOPTION OF ORDTNANCE RELATED TO CAMPAIGN
CONTzuBUTION LIMITS
RECOMMENDATION: That the City Council:
Approve the Introduction and First Reading of Ordinance No. 440, an Ordinance of the City Council of the City of Yucaipa, Califomia, Adding Section 1.08.070 to the Yucaipa Municipal Code Establishing No Campaign Contribution Limits; or
2. Approve the Introduction and First Reading of Ordinance No. 443, an Ordinance of the City Council of the City of Yucaipa, California, Adding Section 1.08.070 to the Yucaipa Municipal Code Related to Campaign Contribution Limits.
DISCUS$ION: City Attorney Graham presented the Agenda Report.
The following member of the public spoke:
o Kevin Miskin
After Council discussion, the following Motion was made:
ACIION: MOTION BY MAYOR BEAVER TO APPROVE THE INTRODUCTION AND FIRST READING OF ORDINANCE NO.443 FAILED DUE TO A LACK OF A SECOND.
ACf,IQN: MOTION BY COUNCILMEMBER GARNER, SECOND BY
CoUNCILMEMBER THORP, CARRTED 4-1, (MAYOR BEAVER VOTED NO)
TO APPROVE THE INTRODUCTION AND FIRST READING OF ORDINANCE NO.440.
City Council Minutes Page 5 of 8
8. 9.SIJBIECI: FISCAL YEAR 2023-24 MID-YEAR BUDGET UPDATE RECOMMENDATION: That the City Council:
l. Review the Fiscal Year 2023-24 Mid-Year Budget Update; and
2. Amend the Adopted FY 2023-24 General Fund Budget by increasing budgeted expenditures by $1,557,600; and increasing budgeted revenues and transfer-ins by $1,169,000; and
3. Amend the Adopted FY 2023-24 Fire Fund Budget by increasing budgeted expenditures by $109,000; and
4. Amend the Adopted Capital Improvement Plan by increasing budgeted expenditures by $ I , I 3 5,000 and increasing budgeted revenues by $63 5,000, as well as corresponding technical transfers; and
5. Approve the procurements with Best Contracting Services, [nc. (senior center roof) and RDO Equipment Company (Chipper) in accordance with the City's Purchasing Policy; and
6. Approve the procurements with Sunstate Equipment Rental (skip loader rental), Quinn Equipment (skip loader purchase), Johnson Equipment (Battalion Chief truck) and Express Events (STARS programming) and dispense with competitive bid procedures for each as per Section 2.24.060 of the City of Yucaipa Municipal Code.
DISICIJS,1IQLI: Director of Finance White presented the Agenda Report.
After Council discussiotr, the following Motion was made:
ACIION: MoTIoN
COUNCILMEMBER
BY MAYOR PRO TEM
THORP, CARRIED 5-0,
VENABLE, SECOND BY
TO APPROVE STAFF'S
RECOMMENDATION.
IO. SUB,IE]CI: FISCAL YEAR 2024-25 BUDGET PREPARATION
RECOMMENDATION: That the City Council receive an update on the budget preparation for Fiscal Year 2024-25.
IUSICUSSIOII: Director of Finance White presented the Agenda Report.
City Council Minutes Page 6 of 8
I l.
PUBLIC HEARING
SUB,IECI: GATEWAY COMMERCIAL PLAZA (CASE NO. 23-094/CUP/ARC/DA);
A CONDITIONAL USE PERMIT AND ARCHITECTURAL REVIEW FOR THE
FTNAL PHASE OF THE YUCAIPA GATEWAY PROJECT THAT INCLUDES THE DEVELOPMENT OF A 1,500 SQUARE FOOT DRIVE-THROUGH COFFEE SHOP AND A 2,492 SQUARE FOOT DRIVE-THROUGH RESTAURANT ON
APPROXIMATELY I.95 ACRES, THE CONTINUATION OF THE YUCAIPA
GATEWAY PROJECT LOCATED AT THE SOUTHWEST CORNER OF OAK GLEN ROAD AND I4TH STREET. THE APPLICANT ALSO PROPOSES AN AMENDED
DEVELOPMENT AGREEMENT WITH THE CITY TO REFLECT THE CURRENT PROJECT AND UPDATES. APN: 0301-182-ll AND 12, AND 0301-183-18, 19,20 AND 2I
RECOMMENDATION: That the City Council conduct a public hearing and consider the Planning Commission's recommendation to:
l. Approve Conditional Use Permit No. 23-094, and if acceptable, the Architectural Design and conceptual landscaping, subject to the Conditions of Approval as contained in the Agenda Report; and
2. Adopt the Findings as contained in the Agenda Report; and
3. Approve the introduction and first reading of Ordinance No. 442, an Ordinance of the City Council of the City of Yucaipa, Califomia, rescinding Ordinance No. 335 and adopting an Amended Development Agreement between the City of Yucaipa and ACAA, a Limited Liability Partnership, to enable the continued development of a unified commercial center at the southwest corner of Oak Glen Road and l4th Street, with the new agreement memorializing changes to the site design and utility improvement responsibility and the amended development agreement as part of the proposed project; and
4. Determine that the Project does not require any additional environmental review pursuant to Section 15162(a) of the Califomia Environmental Quality Act of 1970 and the CEQA Guidelines, as amended; and
5. Direct Staff to f-rle a Notice of Determination.
o Public Hearing Opened
Mayor Beaver opened the Public Hearing for ltem No. I I at7,23 p.m. o staff Presentation
Assistant Planner Farmer presented the Agenda Report.
o Applicant Presentation
Brief presentation by Alex Mucino
City Council Minutes Page 7 of 8
o Public Comments
There were no comments
o Applicant Rebuttal
There was no applicant rebuttal.
o Public Hearing Closed
Mayor Beaver closed the Public Hearing at 7:30 p.m.
ACIION: MOTION BY MAYOR PRO TEM
COUNCILMEMBER THORP, CARRIED 5-0,
RECOMMENDATION.
VENABLE, SECOND BY
TO APPROVE STAFF'S
COUNCILMEMBER REP
Councilmember Duncan announced a scholarship opportunity on behalf of the Southern Califomia Association of Govemments. Mayor Pro Tem Venable announced the upcoming Bunny Hop event. Mayor Beaver announced the 3 ribbon cutting events he attended and welcomed the new businesses.
ANNOUNCEMENTS
The next regularly scheduled meeting will be March 11,2024 at 6:00 p.m.
ADJOIJBNMELTI
The meeting adjourned at 7:33 p.m.
Justin Beaver, Mayor
ATTEST:
Ana V. Sauseda, CMC
Director of General Services/City Clerk
City Council Minutes Page 8 of 8