Agenda packet — Yucaipa City Council, April 8, 2024

AGENDA
City Council
Successor Agency · Housing Authority
April 8, 2024
City Hall - City Council Chambers
34272 Yucaipa Blvd., Yucaipa, California
The City Council serves as the Board for the Yucaipa Successor Agency and Commission for the Yucaipa Housing Authority.

Public Comment will be called at the time and place noted on the Agenda below for the general public to address the City Council, Successor Agency and Housing Authority. Please complete a speaker’s form and return it to the City Clerk prior to the beginning of the meeting. Public Comment will be conducted in accordance with the Rules of Procedure adopted pursuant to Resolution No. 2023-07. There is a three-minute time limit for speaking and time may not be ceded to another speaker.

Public Comment Via Mail or Email
Items must be submitted no later than three (3) business hours prior to the meeting at which the commenter seeks to provide comment. Public comment may be submitted via U.S. Mail to the City Clerk at 34272 Yucaipa Blvd., Yucaipa, CA 92399 or via email to [email protected]. All mail and email correspondence will be archived, distributed to City Council, and retained as part of the public record; however, submissions will not be read out loud during the meeting. The subject line should specify “Public Comment” and include the date of the meeting.

Written public comment submitted on non-agenda items and on specific agenda items will be made available to the public pursuant to the City of Yucaipa policy regarding the distribution of written public comments at City Council and Commission meetings, which may be accessed on the City’s website at https://yucaipa.gov/agendas-minutes/ . Individuals should be aware that comments provided, including personal information, may be disclosable pursuant to the California Public Records Act.

Justin Beaver, Mayor
Chris Venable, Mayor Pro Tem
Bobby Duncan, Councilmember
Matt Garner, Councilmember
Jon Thorp, Councilmember
Chris Mann, City Manager
Steven Graham, City Attorney
Ana V. Sauseda, City Clerk
04/08/2024 City Council Agenda 1

Live stream/recording of City Council meetings:

Members of the public may watch city council meetings live at: https://yucaipa.gov/live .

Possible Live Stream Disruptions:

While the City of Yucaipa strives for uninterrupted streaming, technical issues may occasionally occur. We ask for your understanding and patience should there be any disruptions during the live broadcast. We will work diligently to resolve any issues promptly, however, please be advised that the City Council meeting may continue in person while such issues are resolved. Every attempt will be made for the meeting to be recorded and made available for viewing after its conclusion.

CLOSED SESSION – 5:00 PM
A.CONFERENCE WITH LEGAL COUNSEL – Pursuant to Government Code section 54956.8
Property: APNS: 0301-191-21, 0301-211-10, 0301-211-12, 0301-201-26, 0301-201-40, 0301-201-41 and 0301-201-42
Agency Negotiator: Chris Mann, City Manager
Negotiating Parties: Pacific Oaks Industrial LLC
Under negotiation: Price and Terms
B.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9)
Ana Sauseda v. George Sardeson, et al
San Bernardino Superior Court Case No. CIVSB2310343
OPEN SESSION – 6:00 PM

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

CLOSED SESSION REPORT

CHANGES TO THE AGENDA

SPECIAL PRESENTATION
YAPS Dog of the Month

PUBLIC COMMENT
04/08/2024 City Council Agenda 2

CONSENT AGENDA
The following Consent Agenda items are expected to be routine and non-controversial.

Council will act upon them, at one time, without discussion. Any Councilmember or staff member may request removal of an item from the Consent Agenda for discussion.

Members of the City Council also sit as the Board for the Successor Agency and Commission for the Housing Authority and may act on the consent calendar for those bodies as part of a single motion with the City Council consent calendar.

1.SUBJECT: APPROVE THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MINUTES OF MARCH 25, 2024.

RECOMMENDATION: That the City Council approve the City Council/Successor Agency/Housing Authority Minutes of March 25, 2024.

2.SUBJECT: SECOND READING OF ORDINANCE NO. 445
RECOMMENDATION: That the City Council approve the second reading of Ordinance No. 445, an Ordinance of the City Council of the City of Yucaipa, California, Amending Chapter 5.08 of the Yucaipa Municipal Code Related to Bingo.

3.SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE 2022 SEPTEMBER STORM EVENT
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of the 2022 September Storm Event.

4.SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO

TROPICAL STORM HILARY
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of Tropical Storm Hilary.

5.SUBJECT: MONTHLY TREASURER’S REPORT FEBRUARY 2024
RECOMMENDATION: That the City Council receive and file the Monthly Treasurer’s Report for February 2024.

6.SUBJECT: FISCAL YEAR 2023/2024 ACCOUNTABILITY REPORTS RECOMMENDATION: That the City Council That the City Council receive the Community Activity Grant Accountability Reports and deem the program requirements complete for Al-Anon – Weekly Meetings, Yucaipa/Calimesa Family Assistance – Purchase and Installation of Security Cameras, Inland Leaders Charter School – Volleyball Games 2023 Season (at the Community Center), Yucaipa Pickleball Inc. – Pickleball Clinics and 04/08/2024 City Council Agenda 3

Play, Rotary Club of Yucaipa – Club Meetings, Rotary Club of Yucaipa – 2023 Christmas Parade.

7.SUBJECT:AWARD OF CONTRACT – FISCAL YEAR 2023/2024 STREET STRIPING PROGRAM – PROJECT NO. 11197
RECOMMENDATION: That the City Council:

1.Award and authorize the City Manager to execute a contract, and the City Manager or his designee administer the terms of the contract to the lowest responsive bidder, PCI of Azusa, CA, in the amount of $18,110 for the Fiscal Year 2023/2024 Street Striping Program – Project No. 11197 (Project); and

2.Approve the amount of $4,500 for construction contract contingency and the amount of $2,700 for construction contract administration, staff time, and inspection costs for a total construction budget in the amount of $25,310; and

3.Authorize the City Manager or his designee to administer the distribution of the contract contingency; and

4.Approve the plans and specifications prepared for this Project.

8.SUBJECT: AWARD OF CONTRACT – NEW CITY YARD FENCING PROJECT – PROJECT NO. 11208
RECOMMENDATION: That the City Council:

1.Award and authorize the City Manager to execute a contract, and the City Manager or his designee administer the terms of the contract to the lowest responsive bidder, AB Fence of Beaumont, CA in the amount of $222,247 for the New City Yard Fencing Project – Project No. 11208 (Fencing Project); and

2.Approve the amounts of $25,000 for construction contract contingency and the amount of $10,000 for construction contract administration, staff time, testing, and inspection, for a total construction budget in the amount of $257,247; and

3.Authorize the City Manager or his designee to administer the distribution of the contract contingency; and

4.Approve the plans and specifications prepared for the Fencing Project.

9.SUBJECT: CONTRACT CHANGE ORDER NO. 2 TO THE CONTRACT WITH EXCEL LANDSCAPE, INC. FOR PARKS, MEDIANS, AND DETENTION BASIN

MAINTENANCE PROGRAM
RECOMMENDATION: That the City Council approve and authorize the City Manager to execute and authorize the City Manager or his designee to administer the terms of Change Order No. 2 to the contract with Excel Landscape, Inc. in the not-to-exceed amount 04/08/2024 City Council Agenda 4

of $23,058 for a revised contract total of $442,650 for City’s Parks, Medians, and Detention Basin Maintenance Program.

10.SUBJECT: CITY OF YUCAIPA FOURTH OF JULY FIREWORKS SHOW RECOMMENDATION: That the City Council:

1.Authorize the City Manager to execute a contract with Pyro Spectaculars, Inc. in the amount of $42,145, to produce a Firework Show; and

2.Approve the closure of Chapman Heights Road west of 10th Street and east of 13th Street, and the closure of Gold Mountain Road north of Chapman Heights Road from 6:00 p.m. until 10:00 p.m. on July 4, 2024.

11.SUBJECT: FACILITY LEASE AGREEMENT – YUCAIPA VISIONQUEST ART

GALLERY CENTER
RECOMMENDATION: That the City Council authorize the City Manager to execute a Facility Lease Agreement with Yucaipa VisionQuest for the lease of city-owned property located at 35136 Avenue A.

12.SUBJECT: FACILITY LEASE AGREEMENT – BIG TIME DESIGN LLC.

RECOMMENDATION: That the City Council authorize the City Manager to execute a Facility Lease Agreement with Big Time Design LLC, for the lease of the city-owned building and property located at 35157 Yucaipa Boulevard.

DISCUSSION ITEMS

13.SUBJECT: COMMUNITY ACTIVITY GRANT PROGRAM (CAG) GUIDELINES

AND FUNDING LEVELS FOR CAG AND NON-DEPARTMENT NOT-FOR-PROFIT ORGANIZATIONS FOR FISCAL YEAR (FY) 24/25
RECOMMENDATION: That the City Council:

1.Approve the CAG Application Review Ad-Hoc Committee recommendation to maintain the current guidelines for FY 24/25 and amend FY 25/26 guidelines requiring a 100% financial match for all applicants receiving CAG financial awards; and

2.Approve the CAG Application Review Ad-Hoc Committee recommendation to maintain the appropriation of $40,000 for in-kind/fee waivers and increase the appropriation to $20,000 for financial requests for the FY 2024/2025 CAG cycle; and

3.Approve the CAG Application Review Ad-Hoc Committee recommendation to appropriate funding for FY 24/25 to Non-Department Not-for-Profit organizations as outlined in the staff report.
04/08/2024 City Council Agenda 5

14. SUBJECT: REMOVAL OF RICHARD BECK AS A MEMBER OF THE PLANNING

COMMISSION
RECOMMENDATION: That the City Council consider the removal of Richard Beck as a member of the Planning Commission pursuant to Article X of the adopted General Rules and Procedures for the Conduct of Commissions and Committees in the City of Yucaipa.

15. SUBJECT: ADOPTION OF URGENCY ORDINANCE NO. 466-U ESTABLISHING A

TEMPORARY MORATORIUM FOR THE INSTALLATION OF MOBILE HOMES GREATER THAN TWENTY YEARS OLD IN THE CITY’S 42 EXISTING MOBILE

HOME PARKS
RECOMMENDATION: That the City Council adopt an Urgency Ordinance of the City Council of the City of Yucaipa, California, adopting an Interim Measure Imposing a Moratorium on the Installation, Modification, or Review and Approval of Applications for Mobile Home Set-Down Permits for Mobile Homes Over Twenty Years Old within all Mobilehome Parks Existing in the City.

16. SUBJECT: YPAC PROGRAMMING
RECOMMENDATION: That the City Council:

1. Approve and authorize the City Manager to execute an agreement with WME for an artist to perform at the Yucaipa Performing Arts Center (YPAC) on Thursday, May 30, 2024; and

2. Amend the Adopted FY 2023-24 General Fund Budget by increasing budgeted expenditures by $110,000.

COUNCILMEMBER REPORTS

ANNOUNCEMENTS

ADJOURNMENT

04/08/2024 City Council Agenda 6

Notice Regarding Americans with Disability Act
The City of Yucaipa complies with the Americans with Disabilities Act of 1990. If you need special assistance to participate in this meeting, please call the City Clerk’s Department at (909) 797-2489, during normal business hours, at least 48-hours prior to the meeting.

Notification 48 hours prior to the meeting will enable the city to make reasonable accommodations to ensure accessibility to this meeting.

CEQA STATEMENT:

Unless stated otherwise on the agenda, every item on the agenda is exempt from CEQA guidelines sections 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resource Code Section 21065.

Pursuant to Government Code Section 54957.5, any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Yucaipa to all or a majority of the City Council, less than 72 hours prior to that meeting, are available for public inspection at Yucaipa City Hall, 34272 Yucaipa Boulevard, Yucaipa, CA 92399, during normal business hours.

NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, if you would like to challenge the decision of the City Council on an item appearing on this Agenda, you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this Agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.

AFFIDAVIT OF POSTING
State of California }
County of San Bernardino } ss.

City of Yucaipa }

I, Ana V. Sauseda, City Clerk of the City of Yucaipa, California, do hereby declare that the foregoing agenda was posted on 04/04/2024, at least seventy-two (72) hours prior to the meeting per Government Code 54954.2, at the following locations:

Yucaipa City Hall, 34272 Yucaipa Boulevard, Yucaipa, California City of Yucaipa website www.yucaipa.gov

Ana V. Sauseda, MMC
City Clerk

04/08/2024 City Council Agenda 7

Agenda Item No.

CITY OF YUCAIPA

AGENDA REPORT
Honorable Mayor and City Council
Ana V. Sauseda, Director of General Services/City Clerk City Council Meeting of April 8,2024
FROM:

FOR:

SUBJECT: Approve the City Council/Successor Agency/Flousing Authority Minutes of March 25,2024
RECOMMENDATION:

That the City Council approve the City Council/Successor Agency/Housing Authority minutes of March 25,2024.

Attachments:
l. Regular Meeting Minutes - 0312512024
Approved By
1 04/08/2024 City Council Agenda 8

ATTACHMENT 1

04/08/2024 City Council Agenda 9

04/08/2024 City Council Agenda10

04/08/2024 City Council Agenda11

04/08/2024 City Council Agenda12

04/08/2024 City Council Agenda13

04/08/2024 City Council Agenda14

04/08/2024 City Council Agenda15

Agenda Item No.

CITY OF YUCAIPA

AGENDA REPORT
TO:

FROM:

FOR:

SUBJECT:

Honorable Mayor and City Council
Ana V. Sauseda, Director of General Services/City Clerk City Council Meeting of April 8, 2024
Second Reading of Ordinance No. 445
RECOMMENDATION:

That the City Council approve the second reading of Ordinance No. 445, an Ordinance of the City Council of the City of Yucaipa, California, amending Chapter 5.08 to the Yucaipa Municipal Code related to bingo.

Attachment:

1. Ordinance No . 445
Approved By:
2 04/08/2024 City Council Agenda 16

ATTACHMENT 1
04/08/2024 City Council Agenda 17

ORDINANCE NO. 445

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF YUCAIPA, CALIFORNIA, AMENDING CHAPTER 5.08 TO THE YUCAIPA MUNICIPAL CODE

RELATED TO BINGO

THE CITY COUNCIL OF THE CITY OF YUCAIPA DOES HEREBY ORDAIN AS FOLLOWS:

Section l. MUNICIPAL CODE AMENDMENT
Chapter 5.08 of the Yucaipa Municipal Code is hereby added to read as provided in the attached Exhibit A.

Section 2. SEVERABILITY. If any section, sentence, clause or phrase of this Ordinance or the application thereof to any entity, person or circumstance is held for any reason to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect other provisions or applications of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are severable. The City Council hereby declares that it would have adopted this Ordinance and each section, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsections, sentences, clauses or phrases be declared invalid or unconstitutional.

Section 3. EFFECTIVE DATE. This Ordinance shall become effective thirty (30) days following its adoption.

Section 4. PUBLICATION AND POSTING. The Mayor shall sign this Ordinance and the City Clerk shall certify as to the adoption and shall cause the ordinance or a summary thereof to be published in accordance with state law.

Section 5. CEQA. The adoption of this Ordinance is exempt from review under CEQA pursuant to the following, each a separate and independent finding, Section 15378 (not a project) and 15061(bX3) (no significant environmental effect).

PASSED APPROVED AND ADOPTED this 8th day of April,2024
Justin Beaver, Mayor

ATTEST APPROVED AS TO FORM
Ana V. Sauseda, MMC
Director of General Services/City Clerk
Steven Graham, City Attorney
04/08/2024 City Council Agenda 18

Sections:

5.08.010

5.08 .020

5.08.030

5.08.040

5.08.050

5.08.060

5.08.070

5.08.080

5.08.090

5.08.100

5.08. I 10

5.08 .120

5.08. l 3 0

5.08. 140

5.08.150

5.08. 160

5.08.170

5.08.180

5.08.190

5.08 .200

5.08.210

5.08.220
Chapter 5.08
BINGO
Definitions.

License required.

License-Fee.

License-Application.

License-Granting.

License-Display.

L i cense-Nontransferabi I ity .

License-Suspension or revocation.

Disciplinary action- Grounds.

Suspension or revocation of license without hearing.

Hearing-Procedure.

Effect of pending revocation or suspension.

Game operation.

Participation of intoxicated person prohibited.

Financial interest limitation.

Profit accountability.

Participation limited to those present.

Games to be open to public.

Value of prizes.

Participation of minors prohibited.
[Jse of fictitious name or address prohibited.

Violation-Penalty.

5.08.010 Definitions.

As used in this chapter
"Bingo" means a game of chance in which prizes are awarded on the basis of designated numbers or symbols that are marked or covered by the player on a tangible card in the player's possession and that conform to numbers and symbols, selected at random and announced by a live caller, and shall include remote caller bingo games, or shall have the meaning otherwise set forth in Section 326.5(o) of the California Penal Code.
"Designee" refers to an individual appointed by the City Manager to act on their behalf in specific matters or situations, pursuant to the authority vested in this Chapter. This designation grants the appointed individual the authority to carry out duties, make decisions, and represent the City Manager within the scope of the designated responsibilities. "Member" or o'Members" means an individual(s) who is an officer or has membership in the qualified organization whether pursuant to its Articles of Incorporation, Constitution, Charter or other instrument of formation or association, its Bylaws or other written instrument formally adopted pursuant thereto.
4857 -7287 -97gL.L
04/08/2024 City Council Agenda 19

"Minors" are all persons defined as a person under eighteen ( I 8) years of age. "Qualified Organization," as defined by Sections 23701a, 23701b, 23701d, 23701e, 23701f, 237019,23701k,237011, or 23701w of the Califomia Revenue and Taxation Code, encompasses a variety of nonprofit entities including, but not limited to, charitable, religious, educational, scientific, literary, testing or exam, veterans, fraternal organizations providing social or charitable activities, and social welfare organizations. Additionally, "Qualified Organizations" may also include mobilehome park associations, senior citizens organizations, and charitable organizations affiliated with a school district, provided that proceeds of such games are used only for charitable purposes within the City. These organizations are exempt from the payment of bank and corporation tax under the specified sections of the California Revenue and Taxation Code. "Prizes" means cash, kind or both for each separate game which is held. "Remote caller bingo" means a game of bingo in which the numbers or symbols on randomly drawn plastic balls are announced by a natural person present at the site at which the live game is conducted, and the organization conducting the bingo game uses audio and video technology to link any of its in-state facilities for the purpose of transmitting the remote calling of a live bingo game from a single location to multiple locations owned, leased, or rented by that organization.

5.08.020 Licenserequired.

No person or organization other than a qualified organization may conduct bingo games. A qualified organization may conduct bingo games only after having first obtained a license from the City Clerk pursuant to this Chapter, and provided that the receipts of such games may be used only for charitable purposes or as otherwise allowed pursuant to Section 326.5 of the Penal Code.

Remote caller bingo may be lawfully played in the City of Yucaipa pursuant to the provisions of Sections 326.4 and326.5 of the California Penal Code, and this Chapter, and not otherwise. Each licensee shall comply with the requirements of those provisions, this Chapter and any applicable regulations set forth in Title 4 of the California Code of Regulations.

5.08.030 LicenseFee.

An annual license fee, set by resolution of the City Council and in accordance to Section 326.5 of the Penal Code as that section may be amended from time to time, shall be payable upon the filing of an application for license. If an application for a license is denied, one-half of the license fee shall be refunded to the applicant.

5.08.040 Licens*Application.

Applicants for bingo games shall file a written, signed under penalty of perjury, and acknowledged application with the City Clerk showing:

A. The name and address of applicant;
B. The dates, hours, and location where the bingo games will be operated; 4857 -7287 -979t,1
04/08/2024 City Council Agenda 20

C. The name or names of the person or persons having the management or supervision of such games;
D. Such other reasonable information as may be required as to the identity or character of the applicant, manager, members of the applicant operating such games; E. The maximum number of participants expected on the premises; F. A description of the security procedures, methods, and measures that the applicant will follow and utilize in connection with the conduct of bingo games; G. Proof by copy of exempt status issued by the California State Franchise Tax Board; H. Property Information including the street number. Proof that the applicant organization has owned or leased property within the City that was used by the applicant for an office or for performance of the purposes of the organization and that the property which any bingo game is to be conducted is a property owned or leased by the applicant. If the particular property within the City is owned or completely controlled by a public school district and whose use has been leased or donated to the applicant by formal specific action of the board of said public school district, on which bingo games will be conducted, the applicant shall submit with its application a certified copy of the resolution or minute order of said school board which specifically authorizes and approves the lease or donation of the use of the particular property to the applicant, and shall set forth any and all conditions and requirements imposed by the school board, consistent with the provisions of this Chapter, for the use of said property by the applicant relating to the conduct of bingo games; and I. A statement that the applicant agrees to conduct bingo games in strict accordance with provisions of Penal Code Section326.5 and the provisions of this Chapter, as either may be amended from time to time.

5.08.050 License-Granting.

A. Upon submission and filing of the application, the City Clerk shall refer the application to relevant or interested City departments, including, but not limited to, the Police, Fire, Building and Planning Department which will conduct investigation to verifu the accuracy of the information provided and determine if the property meets the requirements for lawfully conducting bingo games within l0 business days of receipt of the application. The license shall be issued for a specified location and shall be valid for a period of one (1) year from date of issuance.

B. A license issued under this Chapter shall be valid for one ( I ) year at which time the license shall expire. A new license shall only be obtained by filing a new application and payment of the license fee.

C. The issuance of a license to an applicant during a particular year does not create a vested right on the licensee's part to continue to offer Bingo plays/games in the future. The City 4857 -7287 -9791.t
04/08/2024 City Council Agenda 21

Council expressly reserves the right to amend or repeal any provision of this Chapter. If this Chapter is repealed, all licenses issued under this Chapter shall cease to be effective on the effective date of the repealing ordinance.

5.08.060 LicenseDisplay.

Every licensee shall display the license issued by the City in a conspicuous place on the premises where the bingo games are conducted.

5.08.070 LicenseNontransferability.

Each license issued hereunder shall be issued to a specific qualified organization and shall in no event be transferable from one organization to another.

5.08.080 Licens-Suspension orrevocation.

The City Manager or their designee may, upon its own motion or upon the verified complaint in writing of any person, investigate the actions of any licensee and may temporarily suspend, for a period not exceeding one (l) year, or revoke the permit of any licensee which commits any one or more of the acts or omissions constituting grounds for disciplinary action under this Chapter.

5.08.090 Disciplinary action- Grounds.

It shall be a ground for denial, revocation or other disciplinary action of any applicant, licensee, the agent or employee, or any person connected or associated with the applicant or licensee as partner, director, officers, stockholder, general manager or person exercising managerial authority of or on behalf of the licensee if such organization or person has:

A. Knowingly made any false, misleading or fraudulent statement of a material fact in an application for a license, or in any report or record required to be filed with the City; or B. Violated any provision of this Chapter or of any statute relating to the permitted activity, including Sections 326.4 and326.5 of the California Penal Code; or C. Been convicted of a felony or any crime involving moral turpitude; or D. Committed any unlawful, false, fraudulent, deceptive or dangerous act while conducting permitted bingo games; or
E. Violated any rule or regulation adopted by the City Council relating to the licensed bingo games; or
F. Conducted the permitted bingo games in a manner contrary to the peace, health, safety and general welfare of the public; or
G. Failed to comply with zoning and building and safety regulations of the City, the health department, the police chief and applicable local and state fire regulations. 4857 -7287 -9791.1
04/08/2024 City Council Agenda 22

5.08.100 Suspension or revocation of license without hearing.

If any applicant, licensee, the agent or employee, or any person connected or associated with the applicant or licensee as partner, director, officer, stockholder, general manager or person who is exercising managerial authority on behalf of the licensee is convicted in any court of the violation of any law regulating any activity at the licensee's business premises, the council may revoke such license forthwith without any further action thereon other than giving notice of revocation to the licensee.

5.08.110 Hearing-Procedure.

An applicant or licensee may, within ten ( l0) days after service of a written notice of denial of a license or suspension or revocation of his license, file a request for a hearing with the City Manager or their designated hearing officer. The request for a hearing shall be in writing and signed by or on behalf of the applicant or licensee. It need not be verified or follow any particular form. Failure to file such a request for a hearing shall constitute a waiver of the licensee's right to a hearing and may result in a revocation of the permit. At the hearing, the burden shall be upon the applicant to show that the action appealed from is unreasonable, arbitrary, or in excess of jurisdiction. The appellant shall be entitled to representation by counsel and to present testimony through other witnesses. The action of the City Manager or their designee shall be final.

5.08.120 Effect of pending revocation or suspension.

Continuing Operation of Bingo Games. Pending the final determination of a proceeding for revocation or suspension of a license, a licensee may continue to operate bingo games for the period of his license or until the City Manager or their designee makes such final determination.

5.08.130 Game operation.

A. A bingo game, including a remote caller bingo game, shall be conducted only on nonresidential property owned or leased by the qualified organization, or property whose use is donated to the organization, and which property is used by such organization for an office or for performance of the purpose for which the organization is organized.

B. Except for the operation of a remote caller bingo game, the bingo game shall be operated and staffed only by members of the qualified organization that organized the game.

C. Such members of the qualified organization shall not receive a profit, wage or salary from any bingo game. Only the qualified organization that is licensed to conduct the bingo game shall receive any proceeds from the operation of the game.

D. No bingo game may be conducted between the hours of eleven p.m. and six a.m. or may last more than five hours in any twenty-four (24) hour period.

E. The number of bingo sessions may not exceed ten ( l0) such sessions in any calendar month, except that a licensee may hold one additional game, at its election, in each calendar quarter.
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04/08/2024 City Council Agenda 23

F. Attendance at any bingo game is limited to the occupancy capacity as determined by the City's Fire Department or the Building and Planning Department.

5.08.140 Participation of intoxicated person prohibited.

No person who is obviously intoxicated shall be allowed to participate in any bingo game

5.08.150 Financial interest limitation.

No individual, corporation, partnership, nor other person or legal entity except the qualified organization licensed to conduct a bingo game shall hold a financial interest in the conduct of the bingo game. However, this shall not preclude the employment of security personnel who are not members of the licensed organization at such game by the organization conducting the game.

5.08.160 Profit accountability.

All profits derived from a bingo game shall be kept in a special fund or account and shall not be commingled with any other fund or account. Records required by this section shall be retained for a period of three (3) years. The licensee shall maintain a record of all receipts derived from bingo games and cash disbursement thereof including those disbursements awarded as prizes of each game. The licensee's books and records shall be available for inspection. No licensee may expend funds to publicize its bingo games except for small signs or handbills.

5.08.170 Participation limited to those present.

No person shall be allowed to participate in a bingo gzune, unless the person is physically present at the time and place in which the bingo game is being conducted.

5.08.180 Games to be open to public.

All bingo games shall be open to the public, not just to the members of the qualified organization. Any peace officer of the City shall have free access to any bingo game licensed under this Chapter and the licensee shall make available license for inspection at all times during any bingo game.

5.08.190 Value of prizes.

The total value of prizes awarded during the conduct of any bingo games shall not exceed the amount authorized by California Penal Code Section 326.5(n), as that section may be amended from time to time.

5.08.200 Participation of minors prohibited.

No minor shall be allowed to participate in any bingo game. 4857 -7287 -97gL.L
04/08/2024 City Council Agenda 24

5.08.210 Use of fictitious name or address prohibited.

It is unlawful for any person or persons to sign a fictitious name or fictitious address in connection with applications submitted pursuant to this Chapter.

5.08.220 Violation-Penalty.

A. Any person violating any provision of this Chapter shall be guilty of a misdemeanor and subject to a fine of not more than five hundred dollars ($500.00) or both such fine and imprisonment.

B. Pursuant to subsections (b) and (c) of Section 326.5 of the Penal Code, any person receiving a profit, wage, or salary from any bingo game authorized by Section 19 of Article IV of the State Constitution and this Chapter shall be guilty of a misdemeanor and shall be punishable by a fine not to exceed ten thousand dollars ($10,000.00).

C. The City Attomey may bring an action in a court of competent jurisdiction to enjoin a violation of Section 326.5 of the Califomia Penal Code or of this Chapter. 4857 -7287 -9791.t
04/08/2024 City Council Agenda 25

TO
Agenda [tem No.

CITY OF YUCAIPA

AGENDA REPORT
Honorable Mayor and City Council Members
FRONI:Trevor Benson, Public Safety
FOR:City Council Meeting of April 8, 2024
SUBJECT:Extending the Existence of a Local Emergency Due to the2022 September Storm Event
RECOMMENDATION:

That the City Council extend the declaration of a local emergency as a result ofthe 2022 September Storm Event.
2022 SEPTEMBER STORM BACKGROUND/DISCUSSION:

On September 14, 2022, the Yucaipa City Manager proclaimed a local emergency due to the2022 September Storm Event in Yucaipa and surrounding communities. The storm which was caused by remnants of Hurricane Kay produced conditions of extreme peril to the safety of persons and property within the City of Yucaipa, in the form of infrastructure damage, from extreme weather including intense rain, wind, flooding and debris flow.

On September 14,2022, the County of San Bemardino declared a County-Wide, local emergency due to the storm.

At the September 20,2022, Special City Council Meeting, Council adopted Resolution No.2022- 54, ratifoing the proclamation of the existence of a local emergency by the City Manager.

Post storm assessments were conducted in the burn areas and debris basins to identifo on-site and downstream threats to public health or safety from landslides, debris flow, flooding, road hazards and other post-fire related concerns, as well as to determine measures to prevent or mitigate identified threats.

As a direct result of the September Storm Event, several areas within the City were impacted, requiring emergency work, such as El Dorado Park, Oak Glen Road and Pendleton Road. Staff is tracking costs for this required emergency response work necessary to address these areas. In addition to the emergency work performed to close, cleanup and reopen City facilities/roadways, additional emergency work was required to address approximately 18,000 cubic yards of mud, silt and debris that impacted areas within the Wilson tll Basin/Channel area. [n addition, the Oak Clen Creek Basin system sustained approximately 25,000 cubic yards of mud, silt, and debris, that, in conjunction with San Bemardino County Flood Control District was removed.

Manat@
3 04/08/2024 City Council Agenda 26

Subsequently, in August the City experienced another significant storm event, Tropical Storm Hilary creating rainfall totaling as much as 4.5 inches in parts of the community, once again testing the systems constructed over the past twenty years and maintained between and during these storm events.

Pursuant to Yucaipa Municipal Code Section 8.36.160, the City Council shall review, at least every fourteen (14) days, unless waived by the City Council to meet State requirements, until such local emergency is terminated, the need for continuing the local emergency.

Such declaration facilitates the City's response to combat perilous conditions by providing limited immunity for emergency actions of public employees and governing bodies, authorizing the issuance of orders and regulations to protect life and property, and activating pre-established local emergency provisions.

FISCAL IMPACT:

None with this item.

Approved by 4
04/08/2024 City Council Agenda 27

Agenda Item No.

CITY OF YUCAIPA

AGENDA REPORT
Honorable Mayor and City Council Members
Trevor Benson, Public Safety Manager
City Council Meeting of April 8,2024
FROM:

FOR:

SUBJECT:Extending the Existence of a Local Emergency Due to Tropical Storm Hilary
RECOMMENDATION:

That the City Council extend the declaration of a local emergency as a result of Tropical Storm Hilary.

TROPICAL STORNI BACKGROUND/DISCUSSION:

On Sunday, August 20, 2023, the Yucaipa City Manager Chris Mann proclaimed a local emergency due to Tropical Storm Hilary in Yucaipa and surrounding communities. The storm which was caused by remnants of Tropical Storm Hilary produced conditions of extreme peril to the safety of persons and property within the City of Yucaipa, in the form of infrastructure damage, from extreme weather including intense rain, wind, flooding and debris flow.

On August 20,2023,the County of San Bernardino also declared a County-Wide,local emergency due to the storm and on August 19,2023, the State of California pre-emptively proclaimed a state of emergency in several counties including County of San Bernardino.

At the August 24,2023, Special City Council meeting, Council adopted Resolution No. 2023-43, ratifoing the proclamation of the existence of a local emergency by the City Manager.

Post storm assessments were conducted in the burn areas and debris basins to identiff on-site and downstream threats to public health or safety from landslides, debris flow, flooding, road hazards and other post-fire related concems, as well as to determine measures to prevent or mitigate identified threats.

As a direct result of the tropical storm, several areas within the City were impacted, requiring emergency work, for Oak Glen Road, Casa Blanca and Pendleton Road. Staff is tracking costs for the required emergency response work necessary to address these areas. In addition to the emergency work performed to close, cleanup and reopen City facilities/roadways, additional emergency work was required to address approximately 100,000 cubic yards of mud, silt and debris that impacted areas within the Wilson III Basin/Channel area. In addition, the Oak Glen 4 04/08/2024 City Council Agenda 28

Creek Basin system sustained approximately 50,000 cubic yards of mud, silt, and debris, that, in conjunction with San Bernardino County Flood Control District was removed.

FISCAL IMPACT:

None with this itern.

Approved by:
04/08/2024 City Council Agenda 29

f
Agenda Item No.

TO:

FROM:

FOR:

SUBJECT:

CITY OF YUCAIPA

AGENDA REPORT
Honorable Mayor and City Council
G$hris Mann, City Manager/Treasurer
Whil
white, Director of Finance
City Council Meeting of April 08 ,2024
Monthly Treasurer's Report February 2024
RECOMMENDATION:

That the City Council receive and file the Monthly Treasurer's Report for February 2024.

BACKGROUND:

To comply with the requirements of California Govemment Code Section 53607 and the recommendation of California Govemment Code Section 53646, a treasurer's report is submitted to Council monthly.

DISCUSSION:

It is the responsibility of the Finance staff to develop the Monthly Treasurer's Report in a timely manner for review by the City Manager/Treasurer, and ultimately the City Council. It is the function of the Treasurer to deposit and invest funds in accordance with the Investment Policy of the City of Yucaipa to achieve the stated objectives of safety and preservation of capital, liquidity, and return on investment. The purpose of the Monthly Treasurer's Report is to provide the City Council with a snapshot of the City's cash and investment portfolio.

The balances included in the Treasurer's Report represent the month-end market value ofthe City's investment portfolio. The portfolio is one component of assets. The City's net position or fund balance (equity) is comprised of all assets less liabilities. As such, the amounts are related but will differ due to accruals and methods of accounting. The City utilizes the Monthly Treasurer's Report as one tool to monitor fiscal perforrnance.

While the City does not have outstanding debt related to bond issuances, the City acts in a fiduciary capacity for the Successor Agency to the former Redevelopment Agency and the Chapman Heights Community Facilities District, both of which maintain outstanding bonds. The City pools cash and investments of all funds, except for assets related to the bond issuances of the Successor 5 04/08/2024 City Council Agenda 30

\
Agency and Community Facilities District which are required to be held in separate accounts with fiscal agents in accordance with the bond indentures.

As required by the Investment Policy, the attached Treasurer's Report includes a certification that (l) All investment actions executed since the last report have been made in full compliance with the Investment Policy; and (2) the City will meet its expenditure obligations for the next six months.

FISCAL IMPACT:

There is no fiscal impact.

Attachments:
l. Treasurer's Portfolio Historical Balances

2. Treasurer's Report - February 2024

3. Treasurer Managed Portfolio Summary - February 2024

4. LAIF Quarterly Interest Statement - February 2024

5. Wells Fargo Operating Account - February 2024

6. Investments with Fiscal Agent Summary
a
04/08/2024 City Council Agenda 31

ATTACHMENT 1
04/08/2024 City Council Agenda 32

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ATTACHMENT 2
04/08/2024 City Council Agenda 34

I nstitution/t nvestment Type
January 2024
Ba la nce
Februa ry 2024
Ba la nce
Funds Under Control of the Citv:

U.S. Bank lnvestment Account - Managed by PFM
Cash and Equivalents
U.S. Bank Investment Account - Managed by Treasurer
Cash and Equivalents
U.S. Government lssues
Corporate lssues
Foreign lssues
Municipa! lssues
Local Agency lnvestment Fund (LAIF)
City Checking Account (Wells Fargo)
Petty Cash / Cnange Drawers
118.85S S
s 2,709,979.63
s 3t,775,4L4.82
S 3,603,8 46.40
s 237,806.80
s L97,024.50
s 2,769,135.29
S 3\,771,037.56
S 3,550,110.13
s 239,527,L0
S 186,184.00
S 38,5 L2,971.15 S 38,5 L3,994.07
S ls,261,595.09
S 6,828,931.80
s 2,75000
S \3,zGL,595.09
s 3,309,555.96
s 2,750.00
Total Funds Under Control of the City s 60,606,356.99 s 55,088,006.12 Funds with Fiscal Aeents:

Bank of New York Mellon
CFD 98-1 - lnvesco Govt Agency Private 1903
U.S. Bank
RDA 1998 TAB - Blackrock lnstl Funds
RDA 1998 TAB - LAIF
RDA 2004 TAB - Blackrock lnstl Funds
RDA 2010 TAB - Blackrock lnstl Funds
592.24
46,4LL.75
160,088.84
377,148.7r
s
s
S
s
s 297,393.56
s
S
S
S
s 472,069.51
5,68 3.57
46,4LL,75
302,889.37
378,820.32
Total Funds with Fiscal Agents s 871,635.10 s 1,205,97 4.52 Grand Total S 6t,419,001.99 S s6,291,880.64
City of Yucaipa
Treasurer's Report - February 29,2024
Attach ment 2

1. All investment actions executed since the last report have been made in full compliance with the lnvestment Policy; and

2. The City will meet its expenditure obligations for the next six months.

Treasur"r'ftru /'-/'? f
Sign / Date
04/08/2024 City Council Agenda 35

ATTACHMENT 3
04/08/2024 City Council Agenda 36

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ATTACHMENT 4
04/08/2024 City Council Agenda 38

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ATTACHMENT 5
04/08/2024 City Council Agenda 40

Analyzed Business Checking r PF
Account number:I Februa ry 1 , 2024 - Febru ary 29, 2024 f Page 1 of 6 Q uest io ns ?

CITY OF YUCAIPA

GEN ERAL OPERATING ACCOUNT
34272YUCAIPA BLVD
YUCATPA CA 92399-2434
Call your Customer Service Officer or Client Services
1 -800-AT WELLS ( 1 -800-289-3ss7],
5:00 AM TO 6:00 PM Pacific Time Monday - Friday
Online: wellsfo rgo.com
Write: Wells Fargo Bank, N.A. (1 14)
P.O. Box 6995
Portland, OR 97228-6995
Account summary
Analyzed Business Checking - PF
Account number balance

1.80 Total credits Total debits
,747,686.4
balance
Cred its
Deposits
Effective Posted
date date Amount Transaction detail
02/01 50.00
02/02 167.00
02/07 2,047.00
02/07 9,610.00
02/08 140.00
02/09 140.00
02112 100.00
02112 580.00
02/16 720.00
02/16 02/20 113.14
Deposit
Deposit
Deposit
Deposit
Deposit
Deposit
Deposit
Deposit
Deposit
Reversa! of Check Posted 2-16-24 Reposted 2-20-24 as Serial 0000015368 Our Ref: 2-16-24 00000000
Deposit
Deposit
Deposit
Deposit
02121
02123
02/27
02/29

25.00 s80.00

10.00 390.00
514,672.14 Total deposits
Electron ic deposits/ban k credits
Effective Posted
date date Amount Transaction detail
02101
02/01
02/01
02/01
02/02
3,733.34
6,075.00
12,7 54.47
1 17 ,585 .7 0
3,594.44
Desktop Check Deposit
02/01 Deposit Capture Bank Card
Stripe Transfer St- City of Yucaipa
Apport St of CA Apsapports Yucaipa City Treasurer
02/02 Deposit Capture Bank Card
02010 Wells Fargo Bank, N.A.

All rights reserved. firtember FDIC.
(l l4)
Sheet Seq = 0047807
Sheet0000l of 00006
54,228,421 .57 s3,309,666.96
04/08/2024 City Council Agenda 41

ATTACHMENT 6
04/08/2024 City Council Agenda 42

City of Yucaipa
lnvestment with Fisca! Agent Summary
FY 2024
Bank of New York Mellon CFD 98-1
324812 Special Acct
324813 lnterest Acct
703L29 COI Acct
703130 Special Tax Acct
880553 COI Acct
880554 Reserve Acct
880555 Admin Exp Acct
U.S. Bank
RDA 1998 TAB
6711616700 Project Acct - Blackrock lnstl Funds
67L1516701 lnterest Acct - Blackrock lnstl Funds
67L1616702 Principal Acct - Blackrock lnstl Funds
67L1616703 Sinking Acct - Blackrock lnstl Funds
67LL6L6704 Reserve Acct - Blackrock lnstl Funds
67 L1616704 Reserve Acct - LAIF
RDA 2OO4TAB
67LL740700 Project Acct - Blackrock lnst! Funds
67LL740701 lnterest Acct - Blackrock lnstl Funds
67LL740702 Principal Acct - Blackrock lnstl Funds
67LL740703 Reserve Acct - Blackrock lnstl Funds
RDA 2O1O TAB
67LL740705 Reserve Acct - Blackrock lnstl Funds
2l2el2o24
4,775.54
95,826.58
12,068.98
183,52L.52
22,772.83
L4,560. 15
138,543.90
Tota I S 472,069.51

0.24 5,539.93

30.75 L2.44

0.2L
46,4LL.75
Tota I S 52,095.32

0.L2
155,548.78
200.45
L47,L40.02
Total s 302,889.37
s 378,820.32
S
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04/08/2024 City Council Agenda 43

Agenda Item No.

CITY OF YUCAIPA

AGENDA REPORT
TO:Honorable Mayor and City Council
FROM:Jennifer Crawford, Assistant City Manager
=i(-'Kimberly Metzler, Deputy City Clerk/Deputy Rent
Technician
FOR: City Council Meeting of April 8,2024
SUBJECT: Fiscal Year 202312024 Accountability Reports

RECOMMENDATION
That the City Council receive the Community Activity Grant Accountability Reports and deem the program requirements complete for Al-Anon - Weekly Meetings, Yucaipa/Calimesa Family Assistance - Purchase and Installation of Security Cameras, Inland Leaders Charter School - Volleyball Games 2023 Season (at the Community Center), Yucaipa Pickleball Inc. - Pickleball Clinics and Play, Rotary Club of Yucaipa - Club Meetings, Rotary Club of Yucaipa - 2023 Christmas Parade.

DISCUSSION
Pursuant to the Community activity Grant (CAG) Guidelines, the following awarded CAG applicants have completed the CAG funded program and have submitted the Event Reporting Financial Worksheet and Event/Program Summary for Council review and approval. The following details the awarded agency, the amount granted, the acfual grant amount spent, and the event reporting worksheet.

FY 202312024
ACCOI.JNTAB IL ITY REPORTS
Awarded
Financial
Amount
Awarded
In-Kind
Amount
Actual Event/Financial
Reporting
Worksheet
Attachment
Al-Anon
Weekly Meetings
N/A $1 ,426 $1 ,426 1
Yucai pa/ Calimesa Fami ly Assistance
Purchase and Installation of Security
Cameras
$2,000 N/A $2,000 2
Administrator/RecorY
6 04/08/2024 City Council Agenda 44

FY 202312024

ACCOUNTABILITY REPORTS
continued
Awarded
Financial
Amount
Awarded
In-Kind
Amount
Actual Event/Financial
Reporting
Worksheet
Attachment
Inland Leaders Charter School
Volleyball Games2023 Season (at the
Community Center)
N/A $ 1,800 $ 1,800 3
Yucaipa Pickleball Inc.

Pickleball Clinics and Play
$2,450 N/A $2,450 4
Rotary Club of Yucaipa
Club Meetinss
N/A $10,155 $10,155 5
Rotary Club of Yucaipa
2023 Christmas Parade
N/A $ 12 ,334 $ 12 ,334 6
Staff has reviewed and is recommending that the City Council receive the CAG Accountability Reports and deem, if appropriate, that the program requirements have been met by Al-Anon - Weekly Meetings, Yucaipa/Calimesa Family Assistance - Purchase and Installation of Security Cameras, Inland Leaders Charter School - Volleyball Games 2023 Season (at the Community Center), Yucaipa Pickleball Inc. - Pickleball Clinics and Play, Rotary Club of Yucaipa - Club Meetings, Rotary Club of Yucaipa- 2023 Christmas Parade.

FISCAL IMPACT
This item does not result in a fiscal impact.

Attachment(s):
l. Al-Anon Accountability Report

2. Yucaipa/Calimesa Family Assistance Accountability Report

3. Inland Leaders Charter School Accountability Report

4. Yucaipa Pickleball Inc. Accountability Report

5. Rotary Club of Yucaipa Accountability Report

6. Rotary Club of Yucaipa Accountability Report
Approved By:4-lL-.--
04/08/2024 City Council Agenda 45

ATTACHMENT 1
04/08/2024 City Council Agenda 46

Received
City of Yucaipa Community Activity Grant City of Yurcaipa Event Reporting Financial Worksheet
Fiscal Year 2023-2024Grants MAR 2 tr' 2024
*INCLADE BACK-UP DOCUMENTATION WITH REPORT INCLUDING: . . coprEsoFCHECKS,coprEsoFrN.vorcEs/e*r1lriZ[1?lt"J#:,Y_r_ Nameoforganization: Al- Anof'f frf,,luW Grrn-1:-
Contact Name, MA;CL 11 ?c.f p *1 ,1,
Phone Number:

Email:

Description of Event/Project Funded :ot\ih,-.];,rilttt rt.iy,h,, t\'( UL1"A Oxxrl- Total Cost to Operate Event/Project:
"J
$ 2.tt.,'L\:J (,)
AmountGrantedbyCity:$-Sectionl(Monetary)$ l,T2b'e section2 (ln Kind) Justify City Grant fulonetory Amount: (if applicable)

SECTION I
Item # Date
Description
(Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount)Amount
l.

2. 3.

4. 5.
$
$
$
$
$
Justify City Grant In-Kind Amount: (if applicable)
SECTION 2
Description
Item # Date (Please be specific. [,ist vendor and purpose for each disbursement relrted ONLY to the graqt amount)
F*^Lffi,, (,isa - ['r rl,tt?t u rtfi &{flf, ',,1,^ ditflr' Amount
l.

2. 3.

4. 5.
$
$
$
$
$
r+j-l Ltt
l.t
Total Disbursements (lustifying Ci4r Grant Monetory ontUor In-Kind) Amount): $(0t Notes/com m en ts/add ition al
information:

Page I
Monetary Grant Funds Remaining: $
SuUmit04/08/2024 City Council Agenda 47

CITY OF City of Yucaipa Community Activity Grant
EventlProgram Summary
Fiscal Year 2023-2024 Grants
In an attempt to assist all awarded agencies, the City has developed an Event Reporting Financial Worksheet (attached) to ensure consistent and accurate reporting of the awarded agencies use of City funding and/or in-kind services. Along with your Event Reporting Financial Worksheet, please provide the information requested below:

Did the event/program meet the original intended goal?
I
L,)t2*

2. If funded in the future, what would the organization do differently? 4t this /rrrlz , r1o chcvcii-s rcir)(kr fo be. net.tl/4atA,.J 3 What type of feedback did organization received from the participants? ,'"v/2

4. What other financial/in-kind contributions did the organziation seek or receive to fund the event/program (separate from City funding)?
)

5. List the total number of residents served.
.-Ii7r
Attach copies of marketiny'promotional materials for the event/program Notes/com men ts/add itio na I in formation :

PLEASE SUBIVIIT. AI,ONG }VITI.I f,VENT RI],PORTING FINANCIAT, WORKSTIEBT. TO THE CITY CLERK'S OFFICE !VI'I'IIIN ONE IVIONTH FOLLOWING TIIE EVEN'I'/PROGRAVI

Page 2 ends

04/08/2024 City Council Agenda 48

Permit
.',-. .\: . COMMUNITY
//trl|u"' sERVtcES/,
Permlt #
Status
Date
ExplraUon Date
,D;:;J::;
MaKEl-if, .

Betterl
R5305
Tentative
Apr 28,2023 8:46 AM
Apr 27,2024
City of Yucaipa Comrnunity PHONE:(909) 790-7460
FAX:(eo9) 790-2589
E MAI L: c o nt rtt t r n i tyse nrice s.iry u c a I pa.o rg Servrces
34272 Yucaipa Blvd
Yucaipa, CA 92399
Customer Name
Customer Type
Malllng Address
John Muller - 29740
General Public

Yucaipa. CA 92399
Home Phone Number
Emall Address
System User Julia Basa
Rental Fee
Discounts
Subtotal
$3,180.0O
-$318.OO
$2,862.0O
Deposits
Deposit Discounts
$100.00
$0.00
Total Perrnit Fee $2,962.00
Total Payment
Refunds
Balance
$o.ooA)
AI Anon Famlly Group Meetlng I resource(s) 53 booking(s) Subtotel: $2,962.00 Bool<ing Sunrnrary

START DATE/TIME END DATE/TIME
Jul l. 2O2310OO Altll Jun 29, 20241130 Afr,
Occurs every Sa?urday efrcctlve Jull, 2O23 until Jun 29, 2024 from lO:O0 AM to ll:3o AM Jul 1, 2O2310:OO AM Jul 1, 202311:3O AM
Renlal - Flotrrly (R) S4O.O0 / l-lour x 1.5 560 OO
Resrclent f)rscounl - l0'f .10"., < 1 -56.00
Jul 8, 2O2310:OO AM Jul 8, 202311:30 AM
Rental - Florrrly (R) S40 O0 i lk:ur x 1.5 560 00
Resrclent Drscourrt l0'),, -10'.<, y 1 .SG 0O
Jul 15, 2O2310:OO AM Jul 15, 202311:3O AM
Rerttal -Hourly(R) S40.0O/l-lourx15 560.00
Resrdent Drscotrnt - lO''i, -10"., x I -56.00
Jul 22,2O231O:OO AM Jul 22, 202311:30 AM
Rental - Hourly (R) S4O 00 i l-lour x 1 5 560.00
Resrclertt Drscourrt - lO')i, lOu, x I -56.00
Jul 29, 202310:00 AM Ju129,2O2311:30 AM
Reirial - Hourly (R) 540.00 i Hour :< 1.5 560.00
Resrderrt Discotrrrt - lO?,, -loo., X I 56.00

ATTENDEE AMT W/O TAX
$2,862.00
15 s54.00
15 s54.00
15 s54.00
15 5s4.00
$s4.o0
# R5305 Status Tentative
15

Page 1 of 6 ends

Centen
04/08/2024 City Council Agenda 49

Aug 5, 20231O:OO AM
Pr.:rrlal - Florrrly (P)
Resrderrt Drscourtt - 10".,
Aug 12, 20231O:OO AM
Re:rtal - l-lourly (R)
Resrdcnt Drscount - l0',';,
Aug 19, 20231O:OO AM
Rt?rttal - Hou:ly (R)
Resrclent Drscor:nt . l0'1,
Aug 26, 202310:00 AM
Rerttal - Flourly (R)
Resrr.lent Dtscorrrrt - 1O':,,
Sep 2, 2O2310:OO AM
Rental - Flourly (R;
Pesrclent Drscotrrtt - l0'.',.,
Sep 9, 2O231O:OO AM
Rerrtal - l-lourly (R)
Resrclerrt Drscount - 10".1
Sep 16, 20231O:0O AM
Rerrtal - l{ourly (R)
Resrclr:nt Drscourrt - l09a
Sep 23, 202310:00 AM
[?erttal - Hourly (R)
Resrclertt Discount - lO!i,
Sep 30, 202310:00 AM
Rerttal - l'{ourly (R)
Resiclerrt Drscorrnl - l0':"
Oct 7, 20231O:OO AM
Rerttcrl - l-lorrrly (R)
Resiclertt Drscorrrrt - 1O'',;
Oct 14, 202310:OO AM
Rer:tal - !lortrly (R)
Residelrt Drscount - 10o,.

Oct 21, 202310:OO AM
Rerrtal - l-{ourly (R)
Rcsiclent Discount - 10o.,
Oct 28, 2023IO:OO AM
Rerttal - llour,y (P)
Residelrl Drscorrrrt - l0':i,
Nov 4, 2023 !O:OO AM
Rental Hourly (R)
Resrdent Drscoultt - 10'lr,
Nov 11, 202310:00 AM
Aug 5, 202311:30 AM
s60 00
'56 OCr
Aug 12, 202311:30 AM
s60.00
-56 00
Aug 19, 202311:3O AM
s60 00
s6.00
Aug 26, 202311:30 AM
1S60.00
.s6 00
Sep 2, 202311:30 AM
560.00
-s6 00
Sep 9, 202311:30 AM
s60 00
-Sri.O0
Sep 16, 202311:30 AM
s60,00
s6.oo
Sep 23, 202311:30 AM
:;60.or)
-s6.oo
Sep 30, 202311:30 AM
560,0c
-s6 00
Oct 7, 202311:30 AM
s60.00
-s6.00
Oct 14. 202311:30 AM
s60.00
.56 OO
Oct 21, 202311:30 AM
s60.00

56.O0
Oct 28, 202311:30 AM
s60 00
-s6 00
Nov 4, 202311:30 AM
s60 00

56.00 Nov 11, 202311:30 AM
15 s54.00
S4OO0lHourxlS
- lQt'., x I
15 ss4.00
540.00 / l.lour .r 1.5
-10')6 ,". I
15 s54.OO
540.OOi l{our x1.5
-1()"., r I
15 s54.00
S4r-1.911 i Hot, x 1.5
-100,;, .
'lO";, x 1
15 ss4.00
S40.00/Flourr1.5
.19<).:, x I
15 $s4.oo
540.00 / l-lourr.1,5
-109,' x I
15 s54.00
$4O.00 / ]-lour r. 1.5
-10".,' z I
15 ss4.00
540 0O i Hour x 1.5
- 10''. x 1
15 $s4.00
SrtQ OO .i Hogr r. l 5
- lo'),i x I
l5 ss4.00
54000/Hotrrxl5
'lO.', ;< I
15 ss4.00
S4O 00 i l-lour x 1.5
-109, x I
15 s54.00
S4O 00 / [-lour x 1.5
'l0qo r: I
15 $s4.00
S40 00 / l{r:ur x 1.5
-109" x I
$s4.00
# R5305 Status Tentative
15

Page 2 of 6 ends

04/08/2024 City Council Agenda 50

R.,,.rrtal - Hortrly (t?)
ResrtJt,'n l Drsr:o Lrrtt -'1O9.

Nov 18, 202310:00 AM
Rertai - Frouriy (R)
Resrclent Drscor.rrrt - 10"i,
Nov 25, 202310:OO AM
Pental - i-lorrriy (R)
[?esrclent Drscorurt ^ lO');,
Dec 2, 2023lO:O0 AM
Rental ^ l-lorr:ly (R)
Resiclenl Drsr:orrrrt I09"
Dec 9, 202310:00 AM
Rental - l-lourly (R)
Resrdr:rtt Drscorrrtt - l0?i,
Dec 16, 20231O:OO AM
Re.nt;rl - [Jclurly (R)
R,-.srclerrt Drscourrt - lO9i,
Dec 23, 20231O:O0 AM
Rental - l-lourly (R)
Resrdent Drscount - 1Q1o
Dec 30,20231O:00 AM
Rentol - Florrriy (R)
Resiclent Drscourrt - lo',n
Jan 6, 2O2410:OO AM
Rerrtal - Florrrly (R)
Resiclent Discourit - 10"i,
Jan 13, 202410:OO AM
Rental - Hourly (R)
Re:;iclent Drscourrl - 1O9.i
Jan 20, 202410:OO AM
Pertt.tl - l-lr:ttrly (R)
Resiclerrt Discorrtt - l0q.'.

Jan 27,2024 1O:OO AM
Retrtcrl - Horrrly (R)
Resiclent Discotrrrt - 10",,
Feb 3, 202410:OO AM
Rerrtal - i{orrrly (R)
Resicjent Discourtt - 10\'6
Feb lO, 202410:OO AM
[?erttal - Hourly (R)
Resiclent Discount - lO!i,
Feb 17, 202410:OO AM
Rerttcrl - Horrrly (R)
540.00 i lJotrr : : 1
Ii40 OCl / Florrr x1.5
-10",i x 1
S4O.0Oil{ourxl5
-10(.i, x 1
S40.00 / Hour ..: 'i.5
-10,;;, x 1
540.00 ,' HoLlr x 1.5
-lo9i, : l I
540.00 i H,:ur r. i.5
-10Y., ): 1
$40.00 i Flcrttr :i 1.5
'lo'li, x 1
540.00 / l-lour :r 1.5
560.00
.56 0Cr
Nov 18, 202311:30 AM
:;60.00
-56 OCI
Nov 25, 202311:30 AM
s60.oo
-$6 00
Dec 2, 202311:30 AM
560 00
-$6.00
Dec 9, 202311:30 AM
560.0O
-s6.00
Dec 16, 202311:30 AM
s60 00
-s6.00
Dec 23, 202311:3O AM
s60.00
-s6.00
Dec 30, 202311:30 AM
s60.00
-s6.o0
Jan 6, 202411:30 AM
5(rO.Cl0
-s6.OO
Jan 13. 202411:30 AM
s60.oo
-s6 00
Jan 20, 202411:30 AM
s60 00
-56 00
Jan 27,202411:30 AM
s6rJ o0
-56 00
Feb 3, 202411:30 AM
sri0 00
-$6,00
Feb 1O, 202411:30 AM
560 00
s6.00
Feb 17, 202411:30 AM
$60 00
15 s54.00
5s4.00
s54.O0
$s4.oo
s54.00
$54.0O
ss4.00
s54.00
$s4.00
s54.00
$s4.00
$s4.00
$s4.00
$ 54.00
15 15
15 15
15 15
15 15
15 15
15 15
# R5305 Status Tentative
15

Page 3 of 6 ends

04/08/2024 City Council Agenda 51

Resrclerrt Discorritt - 10:',.

Feb 24,20241O:00 AM
Rentai - t-louriy (P)
Rt-.siclertt Discount - lOc;
Mar 2, 202410:00 AM
[?r-'rrtal - I lotrrly (Rf
Resrclerrt Drscourt[ - lO'];'
Mar 9, 202410:OO AM
Rerttal - l-lor.rrly (R)
Resrclent Drscount - iO'].,
Mar 16, 20241O:OO AM
Rerttal - t-lourly (R)
Resrclenl Discorrrtt - 109;'
Mar 23, 20241O:OO AM
Rr"rrtal - Flourly (t?)
Resrclent Drscor.rnt - 10'l;
Mar 30, 20241O:OO AM
Rerttal - Flourly (R)
Pesrclertt Drscount'. lO')i,
Apr 6, 20241O:OO AM
Rerrtal - Hourlrr,(R)
Resiciertt Drscor.rrrt - l0?,
Apr 13, 202410:0O AM
Rental - l-lotrrly (R)
Resrclerrt, Drscourrt - 10fi,
Apr 20, 202410:00 AM
Rental - r-lorrrly (R)
Resrclent Dtscoulrl - lO'1"
Apr 27 ,2024 1OOO AM
Rerrtcrl - Hourly (R)
Resiclent L)iscourtl - l0';;
May 4, 202410:0O AM
Rc.nttrl - l-lcrurly (R)
Resrclent Drscorrrrt - l0'li'
May 11, 20241O:OO AM
Rental - Hourry, (R)
Resrclertl Discorrrtt " 10'i;
May 18, 20241O:OO AM
Rental - l'lourly (R)
Resrclertt Drscount - 101';,
May 25, 202410:O0 AM
Rerrtal - l-lorrrly (R)
Resiclent Discournt - lOu"
l0'1,, x I
540.0Oi Horrr x 1.5
"10!'" x I
540.00 lHourx1.5
-1O91, x 1
S40.0Oi Hotrrx 1.5
-1093 x I
S40.0OiHourxl.5
'lO')n r 1
S40 0O / Hotrr r:1.5
- lo'li, ;< 1
54O.00 ll-{ou:x1.5
-10"" x i
S4O 0O / l-lour ;< I 5
'10''1, x I
S4O.0O/Hourxl5
-10'1" x I
S4O OO i l-lc.:ur x 1.5
-10'1. i I
$40 00 / Hour x 1.5
-lO.li, x I
540.00/l-loulx 1.5
-10ei x 1
54O 00 i lJorrr ;< I 5
101)i, x 1
54O.00/Flourxi.5
-lO9i, y. I
$40.00 / Hour :< 1.5
.l0ei x I
-s{i c)o
Feb 24,202411:30 AM
s60 00
-56.00
Mar 2,202411:30 AM
:jri0 ()cr
s6 00
Mar 9, 202411:3O AM
560.01)
-s6 00
Mar 16, 202411:30 AM
$6cr 00
-56 00
Mar 23, 202411:30 AM
560 00
-56 00
Mar 30, 202411:30 AM
'560 00
-s6.00
Apr 6, 202411:3O AM
s60 0()
"s6 00
Apr 13, 202411:3O AM
s60.00
-56 00
Apr 20, 202411:30 AM
s60.00
-s6 00
Apr 27,202411:30 AM
s60.00
-$6.00
May 4, 202411:30 AM
s60.00
-56.00
May 11, 202411:30 AM
s60.00

56.00 May 18, 202411:30 AM
s60.00
-56.00
May 25, 202411:30 AM
!'(jO 00
.s6.00
15 $s4.00
ss4.o0
5 54.O0
$s4.00
s54.00
s54.00
$54.0O
s54.00
$s4.00
$54.00
s54.00
$s4.oo
ss4.o0
$54.00
15 15
15 15
15 15
15 15
15 15
15 15
# R5305 Status Tentative
15

Page 4 of 6 ends

04/08/2024 City Council Agenda 52

Jun 1, 202410:0O AM
Rerttal - ! loirr ly (R)
Pc:srdirrrl )rscourtl - l0''.,
Jun 8, 202410:OO AM
Rental - l-lourly (R)
[?esrclertl Drscotrrtt . lOYa,
Jun 15, 20241O:OO AM
Rc-ntrri - l'lourly (R)
Resrcient Drscount - 10".,
Jun 22,20241O:OO AM
Rental - Flourly (R)
Resrclent Dricount - lO.'t,
Jun 29,20241O:OO AM
Rental - Flourly (R)
Pesiclerrt Discount - l1e"
Resource level fees
Deposrt
Waivers ancl lnfornration

INFORMATION DESCRIPTION
Alcohol Sales Lic
Proof of Liability lnsurance
Security Guard Contract
Proof of Non Profit Status

WAIVER NAME
Facility Usage Waiver
Al Anon
Family
Group
Meeting
Community
Meeting
Room
S4O.CtO : l-lriur ;.: 1.5
-10e,, .': 1
5,l0.0OrHotrrx1.5
-10"'.; /. 'l
540.OOrHour x1.5
-lO'1" ./. i
S4O OO i l-lour .:'1.5
- lO'li x 1
S40 00 / l-lorrr x l.5
-10?" x I
Jun 1, 202411:3O AM
560 0C)
-:56 00
Jun 8, 202411:30 AM
s60.00
-s6 00
Jun 15, 202411:30 AM
sG0.00
'SG OCr
Jun 22.2024 t1:30 AM
560.00
-s5.oo
Jun 29, 202411:30 AM
s60 00
-s6.oo
15 SIGNING STATUS
Checked
Checked
Checked
Checked

SIGNING STATUS
Waiver Signed
15 s54.00
ss4.o0
$s4.oo
s54.OO
s54.00
slo0.00
l5
r5
15 S100.00,' Each x 1 5 roo.o0

DUE DATE
Jul 1, 2023
FOR
Facility user hereby agrees to indemnify, defend and hold harmless City of Yucaipa, its ofl'icers, oflicials, employees and volunteers from and agalnst all claims, damages, losses and expenses that may arise during or be caused in any way by such occupancy or use of facllities, but the facility user shall not be liable for any claims, damages, losses and expenses caused by the sole negligence or willful nrisconduct of the City of Yucalpa.

Permittee shall have recelved any and all permission or license(s) as may be required to perform or use any protected materials in its use ofthe Premises, Permlttee agrees to protect and save harmless the City, lts elected officials, employees and agents from and against any and allclaims, penalties, and/or damages which may sccrue as a result of Permittee's failure to comply with this requlrement.

I have read the rules and regulations relatlng to use of fecilities and accept responsibllity for meeting the requirements stated herein.

Slgnature
Deposit

EVENT RESOURCE DEPOSIT FEE
Deposit
CHARGE
$100.o0

AMOUNT PAID
$0.00

REFUNDS
$o.oo

BALANCE
$100.00
TAX
$o.oo
# R5305 Status Tentative Page 5 of 6
04/08/2024 City Council Agenda 53

Payment Schedules Original Balance: $2,962.00 Current Balance: $2,962.00

AMOUNT PAID WITHDRAWAL ADJUSTMENT BALANCE
$o-oo $o.oo $2,962.00

DUE DATE
Jun 17, 2023

AMOUNT DUE
$2,962.OO
X:X:

Date:Date:

Ctty of Yucalpa Communlty SeMces
Mailing Address: 34272 Yucaipa Blvd, Yucaipa, CA
92399
Phone Number: (9O9) 790-7460
Fax Nurnber: (909) 790-2589
Ernail Addres s : com m u n ityservices@yuca ipa.org
John Muller
Customer lO: 2974Q
Home Phone Number:

# R5305 Status Tentative Page 6 of 6
04/08/2024 City Council Agenda 54

ATTACHMENT 2
04/08/2024 City Council Agenda 55

ReceivecJ
City of Yucaipa
City of Yucaipa Community Activity Grant
Event Reporting Financial Worksheet
Fiscal Year 2023-2024 Grants
*INCLUDE BACK-UP DOCUMENTATION WITH REPORT INCL

COPIES OF CHECKS, COPIES OF INVOICES/QUOTES,
FEB 13 ?A?4
UDING:
ti.. ir.., ..
l.l ( ,' i' ",t i (,8 Sl i
[",,.,,;rt'l trletri
A*5ir+^ '.cLName of Organization:

Contact Name:

Phone Number:

Email:

Description of EvenUProject Funded:
d Etr.r i\
/)h
(3c--,",l Crtrnczrrztti
Total Cost to Operate Bvent/Project: $ {,557
Amount Granted by City: $-1 , DDO Section I (Monctary) $Section 2 (In Kind) Justify City Grant lltlonetat'l' Amount: (if applicable)

SECTION I
Item # Date
Description
(Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount)
T B rrzl {?i re t
€
Amount
Jcc-"^f i , P r,.croh cs1$Q-$
$
$
$
$
/).{rf'

2. 3.

4. 5.
,o *f &ct(Ca.

Justify
be specific. List vcndor and purpose for eaclr disbursement related ONLY to the grant amount)Amount

1. ,)
L.

3. 4.

5. s
S
$
$
$
Total Disbursements (lustrfying City Grant Monetary and/or In-Kind) Amount): $ Monetary Grant Funds Remaining: $
N otes/com ments/addition al
information:1it\'n o ho,l
rOVt
# Datc
2 Ut
Page I
Y-D
Submit04/08/2024 City Council Agenda 56

CITY OF City of Yucaipa Community Activity Grant
Event/Program Summary
Fiscal Year 2023-2024 Grants
In an attempt to assist all awarded agencies, the City has developed an Event Reporting Financial Worksheet (attached) to ensure consistent and accurate reporting of the awarded agencies use of City funding and/or in-kind services. Along with your Event Reporting Financial Worksheet, please provide the information requested bclow:

Did the event/program mect thc original intcnded goal?
Ye-=,.

2. If funded in the future, what would the organization do differently? tvA B ee- h*l[ D i'...!

3.What type of
IJA <€-& b Lilo(^J
feedback did organization rcceivcd from the participants?

4. What othcr financial/in-kind contributions did the organziation seek or receive to fund the event/program (separate from City funding)?
P r.i Vttt"lz'- io n,,i,t-i'C,,1'[5

5. List the total number of residents served.

Attach copies of rnarketing/promotional materials for the evenVprograln. ,V /\
Notes/comments/add itional information :lihe Gr-lri\+ F,,*nff:i id€.f€- *;.1;{ol Scrar.-cr Ldi Yna frx*ile T^Ar Eile f a"iiA
L\.C:V {
PLEASE SUBM,IT. ALONG WITH EVENT ITEPORTINC FINANCIAL WOITKSTIEET. TO THE CITY CLEITK'S OFI'ICE

WITHIN ONE MONTH FOLLOWING THE EVENT/PITOGRAM

Page 2 ends

&,
04/08/2024 City Council Agenda 57

AAA Alarm Systems***Lesco Alarms"**Alarm & Video
PO Box 7237
Redlands, CA 92375
(e0e) 7e3-21e4Ttnp dad, Sezqnitf

INVOICE

BILL TO
Yucaip al Calimesa Fam ily
Assistance lnc
PO Box 1 30
Yucaipa, CA 92399
INVOICE # 62740
DATE 0712612023
DUE DATE 0712612023
TERMS Due on receipt
TICKET #
14578
DATE
0712012023
0712012023

SERVICE ADDRESS
35075 Avenue B, 92399

DESCRIPTION
1) Per Richard, installed new cameras system per quote dated:
03/08/23.
2) Installed monitor at register area.

Non Profit Discount
Flat fee - Applied on Aug 26,2023

BALANCE DUE

CUSTOMER TYPE
Service
QTY
1 RATE
4,957.00
AMOUNT
4,957.00
* A late payment fee of $5.00 will be applied to all invoices not paid within 30 days from the invoice date.
1 -400.00 -400.00

5.00 $+,562.00
PLEASE MAKE CHECKS PAYABLE TO: TBM FIRE & SECURITY
REMEMBER TO TEST YOUR SECURITY SYSTEM WEEKLY!
WRITTEN 3O-DAY CANCELLATION REQUIRED ON ALL ACCOUNTS.04/08/2024 City Council Agenda 58

Tatp dnd, Sezqnaf
AAA Alarrn Systems***Lesco Alarms***Alarm & Video
PO Box 7237
Redlands, CA 92375
(eoe) 7e3-21 e4
Receipt
Received From
Yucaipa/Calimesa Fam ily
Assistance lnc
PO Box 1 30
Yucaipa, CA 92399
Date: 08/30/2023
Payment Method:

Reference No:
lnvoice Number
62740
lnvoice Date
0712612023
Due Date
0712612023
Original Amount
4557.00
Balance
4557.00
i-)aymerr'r
4557.00
Memo:Amount Credited:

Total:
$0.00
$4,557.00
P,"3
rYi.afle
PcurL tn ftr-tCI
PLEASE MAKE CHECKS PAYABLE TO: TBM FIRE & SECURITY

REMEMBER TO TEST YOUR SECURITY SYSTEM WEEKLYI
WRITTEN 3O-DAY CANCELLATION REQUIRED ON ALL ACCOUNTS
No additional transfer fees or taxes apply.
lntuit Payments lnc (lPl) processes payments as an agent of the business. Payment processed by !Pl constitutes payment to the business and satisfies your obligation to pay the business, including in connection with any dispute or case, in law or equity. Money moveftent services are provided by lPl pursuant to lPl's licenses (NMLS #1098819, www.intuit.com/legal/licenses/payment-licenses/) . lPl is located at 2700 Coast Avenue, Mountain View, CA 94043, 1-888-536-4801.04/08/2024 City Council Agenda 59

ATTACHMENT 3
04/08/2024 City Council Agenda 60

City of Yucaipa Community Activity Grant
Event Reporting Financial Worksheet
Fiscal Year 2023-2024 Grants
llecetved
City of \/ucaipa
MAR 2 0 2A24
Sr:r vices/
t'\L)r-, a i't rn e nt
N
contact Name, Jeremy Hoch
phone Number: 909-705-9507
Email:j ho ch @inlandl e aders. com
Description of Event/Proj ect Funded, Home Volleyball Games at the Community Center Total Cost to Operate Event/Project: $ 1885
Amount Granted by City: $ _ Section 1 (Monetary)S 1885 Section 2 (tn Kind) Justify City Grant Monetary Amount: (if applicable)

SECTION I
Itern # Date
Description
(Pleasc bc specific. List vcndor and purposc for cach disburscmcnt rclatcd ONLY to lhe grant amount)Amount
$
$
$
$
$
t.

2. 3.

4. 5.

Justify City Grant In-Kind Amount: (if eppliceble)
SECTION 2
Description
Item # Date (Plcase bc specific. List vcndor rnd purposc for cach disbursement relatcd ONLY to thc grrnt amount)
r 8-29-23 / L0-18-23 Home Volleyball Games
8-29 I 9- 1 9,21, 25, 26,28 I l0-2, 5, 9, 10, 17 , I8
Amount
I 88s

2. 3.

4. 5.

Totel Disbursement s (lustrfying City Grant Monetary and/or In-Kind) Amount): $ 1885 N otes/co m m ents/a dd itional
information:

Pagc I
Monetara Grant Funds Remaining: $
04/08/2024 City Council Agenda 61

Did the event/program meet the original intended goal?
Yes ! ! ! We were able to play all of our home volleyball games at the Community Center!

2.If funded in the future, rvhat would the organization do differently? The games went perfectly! The Community Center Staffhad everything set up for each game!

3.What type of feedback did organization received from the participants? We are very happy to be able to use the Community Center for our home volleyball games! The players and their parents were happy to have a gym to play in.

4. What other financiaUin-kind contributions did thc organziation seek or receive to fund the evenUprogram (separate from City funding)?
NA
5 List the total number of residents served.
50 Attach copies of marketing/promotional materials for the event/program.

Notes/comments/additionar information, Thank you again! sports are a big part of our school and town' Thank for helping us play volleyball each year!
PLEASE SUBMIT. ALONG WTTH EVENT REPORTING FINAI\ICIAL WORKSHEET. TO TTIE CITY CLERK'S OFFICE

WITHIN ONE IVIONTH FOLLOWING THE EVENT/PROGRAIVI

Page 2 ends

04/08/2024 City Council Agenda 62

Perrnit
--t
#Fd,t't"/
COfullrlLtNll'.r,
5E ftt/IQES Matr.e'Iir
,,.r;r11..:tl
Clty of Yucorpa Communrty
Services
34272 Yucaipa Blvd
Yucaipa. CA 92399
Pl{oNE:(909) 790-746a
FAX:(909) 7so-2589
EMAIL:corrtrrtunitys ervtc es g yttc iup o.ot'g
Permit # R5405
Status Tentative
Date Jun 1. 20231O:54 AM
Explratlon Date May 31, 2024
Organlzatlon Name
Customer Tyrye
Organlzatlon Address
Inland Leaders Charter School - 17O
Non-Profit (R)
12375 Cahfornia St
Yucarpa, CA 92399
Agent Name Jeremy Hoch Home Phone Number
EmallAddress

Jltoclt:rl rnl andleoders.c otn
System User Julia Basa
Ilental Fee
Discounts
Subtotal
$1,800.oo
$o.oo
$1,goo.oo
Deposrts
Deposit Dtscounts
$too.oo
$o.oo
Total Perrnit Fee $1,9OO.OO
Total Payment
Refunds
Balance
$o.oo
$o.oo
$1,goo.oo
ILCS Volleyball 1 resource(s) 12 booking(s) Subtotal: $1,90O.O0 Bool<rng Sumrnat y

START DATE/TIME END DATE/TIME ATTENDEE AMTWO TA)(
Aus29,2o23 2:4s PM Octf7,2o23 sJs PM - $1,80O.Oo
Occuts il selecaed dales. Aug 29. 2023, Aug 3t, 2023, Sep 5. 2023. Sep 7, 2027, Sep 14. 2023. Sq ,9. 2023. SeP 2t. 2023. 'eP
26, 2023, SeP 28, 2023, Oct 5, 2023, Oct 10,
2023. Oct 17. 2023
Aug 29. 2023 2:45 Ptvl
Rental - Hourly
Aug 31. 2023 2:45 PM
Rental - Hourly
Sep 5. 2023 ?:45 PM
Rental - Hourly
Sep 7, 2023 2:45 PM
Rental - Hourly
Sep 14, 2023 2:45 PM
Rental - Hourly
Sep 19, 2023 2:45 PM
llentar - Hourly
Aug 29. 2023 5:15 PM
$1so.o o
Aug 31, 2A23 5:15 Plvl
Stso oo
Sep 5, 2023 5:15 PM
$150.0o
Sep 7, 2023 5:15 PM
$tso oo
Sep 14. 2023 5:15 PM
$150.CiO
Sep 19, 2023 5:15 PM
$150 00
25 25
25 25
25 25
$150.OO
560 OO / Flcrur x 2.5
560 O0 / l-lour x 2.5
$60 OO / Hour x 2.5
$0oOo/l-lourx25
$0O.OO/Hottrx25
$60.00i Hour x25
$1so.oo
$1s0.oo
$tso.oo
$150.OO
$1so.oo

Page 1 of 3 ends

l,'rr:.r' ttr,1r t.l 1.11r.r1 ,'l'. .i 'i r;.rr -, I c.r ir,,'.,r 'lf'- i irrlrrltillr,.' - lr,i i 04/08/2024 City Council Agenda 63

Sep 21, ?O23 2:45 PM
Rct:t.'rl - l-lo, :;'li'
Sep 26, 2023 2:45 PM
Rcntal - Hcurlv
Sep 28. 2o^23 2:45 PM
Renlal - Hoirrh,
Oct 5. 2023 2:45 Plvl
Rentnl - Hourrly
Oct 10. 2023 2'45 PM
Rerrtal - Hotrrly
Oct 17, 2023 2:45 PM
Rcrrlnl - Hourly
Resource level fees
Deposit
Sep 21, 2023 5:15 PM
sl50 00
Sep 26, 2023 5:15 PM
$rso.oo
Sep 28, 2023 5:15 PM
s1s0.oo
Oct 5, 2023 5:15 PM
$r50.oo
Oct 10, 2023 5:15 PM
$1so.oo
Oct 17, 2023 5:15 PM
$tso.oo
25 25
25 25
25 25
$1so.oo
560.00 / Hour .'. 2 5
SGOOO/Hotrrx25
SGO.OO r Hour y.
".5
S60.00it-tourx2.5
$60.00/Hourx2.5
$60.00/Hourx2.5
$1OO.OO/Eachxl
$150.O0
$1so.oo
slso.oo
$150.O0
$150.OO
$100 00
$100.oo
Waivers and lrrfonrratron

IN FORMATION DESCRIPTION
Alcohol Salos Lic
Proof of Liabilrty lnsurance
Security Guard Contract
Proof of Non Profit Stotus

WAIVER NAME
Facillty Usage Warver

DUE DATE FOR

SIGNING STATUS
Checked
Checked
Checked
Checked

SIGNING STATUS
Waiver SignedAug 29, 2023
Facalily user hereby agrees to indemnify, clefend and hold harmless City of Yucaipa, lts offlcers, ofnclals, employees and volunteers from and against ali clatrns, damages, losses and expenses that may arise dtrnng or be caused in any way by such occupancy or use of facilitles, but the facility user sholl not be llable For any claims. damages, losses and €xpenses caused by the sole negligence or wtllful mlsconduct ofthe city ofyucaipa.

Permittee shall have received any and all permission or llcense(s) as may be required to parform or use any protected materials tn its use of lhe Premlses. Permlttce agrees to protect and save harmless lhe City, its elected omcials, employees and agents from and against any and all clatms, penolties, and/or damages which may accrue as a result of Permittee's failure to comply with this legulrement.

I have read the rules and regulations relating to use of facilities ond accept responsit)ility for meeting the requirements stoled herein Slgnature
Depo:;tt
EVENT
ILCS
Volleyball

RESOURCE DEPOSIT FEE
Deposlt
C}.IARGE
$100.o0

TAX NMOUNT PAID
$o.oo

REFUNDS
$o.oo

BALANCE
$100.ooGynrnastum,
Nortlr
$o.oo
Peyrtt c':': I 5...h,ri u I r.;t,Original Balance: $1.90O.OO Current Balance: $1,9OO.OO

DUE DATE BALANCE
# R5405 Status Tentative

AMOUNT DUE AMOUNT PAID WITHDRAWAL ADJUSTMENT

Page 2 of 3 ends

04/08/2024 City Council Agenda 64

Atrg 15, 2023 $1.900.00 $o.oo $o,oo $t,9oo.o0
X:X:

Date:6 ZOZS Date:

Clty of Yucalpa Communlty SeMces
Mailing Address: 34272 Yucaipa Blvd, Yucaipa, CA
92399
Phone Number: (9Og) 790-7460
Fax Number: (9O9) 790-2589
Em al I Add ress: communityseruices@yuca ipa.o rg
lnlond Leaders Charter School
Customer Type: Non-Proflt (R)
Customer lD: 11233
lvlailing Address: 12375 California St, Yucalpa, CA
92399
Authorized Agent Name: Jeremy Hoch
Home Phone Number: (9Og) 705-9507
Email Address: jhoclt@ittlandleaders,com
# R5405 Status l-entative Page 3 of 3
04/08/2024 City Council Agenda 65

ATTACHMENT 4
04/08/2024 City Council Agenda 66

YUCAIPA PICKLEBALL, INC.

PAGE 1
City of Yucaipa Community Activity Grant
Event Reporting Financial worksheet l:ir.rcciv'lci
Fiscal year 2023-2024Grants city oi ''/t-lr;''ll1)i''
*INCLUDE BACK-aP DOCUMENTATION WITH REPORT INCLUDING: f EB .' ;;l 2t.i2,l coPIES OF CIIECKS, COPIES OF INVOICES/QUOTES
Name of Organization: YUCAIPA PICKLEBALL, INC. Gr"tlr:t-i,il 50l ViCs!,/' City Cit r.l<'s Di:11;irttrletrL
Contact Name: PAIRICIA INGRAM
Phonc Number:

Email: [email protected]
Description ofEvenUProject Funded: Pickleball in the Schools program and clinics Total Cost to Operate Event/Project: $ _3006.99_(to date)_ Amount Granted by City: $ 2450.00_ Section I (Monetary) $ 2450.00_ Section 2 (In Kind) 0 Justify City Grant tuIonetaryr [111ount: (if applicable)

SECTION I
Description
Item # Date (Pleasc bc specific. List vendor and purposc for cach disburscmcnt rclated ONLY to the grant amount) Amount

ITEM DATE VENDOR - ITEM AMOUNT
I
2 3
4 5
6 7
8 9
l0
ll
t2
13 TOTAL

23.08.2t

23.09.0 r
23 .09.17

23.09.1 8

23.09. I 8

23.09.21 23.r0.09

23.r0.15

23.10. r 9

23.1I . l s

23.tI.t5

24.01.1 I

24.01.3 I

DIADEM - BALLS

PB CENTRAL- NETS

AMAZON - PADDLES
DIADEM. BALLS

AMAZON - BALLS

AMAZON - PADDLES

AMAZON - NETS, TAGS

TRACTOR SUPPLY -CART

SELKIRK-NETS

AMAZON - BALLS

AMAZON - BALLS PADDLES

AMAZON - BALLS

AMAZON - CART
$t67.24
s788. 1 s
ss92. 1 8
s323.2s
$70.04
$ 102.32
s l 80.84
$ I 50.84
$ r s5.00
sl6.ls
s3 33 .88
$30.1 6
s96.94
$3,006.99
04/08/2024 City Council Agenda 67

YUCAIPA PICKLEBALL, INC.

FINANCIAL WORKSHEET
PAGE 2
Justify City Grant In-Kinil Amount: (if applicable)
SECTION 2
Description
Item # Date (Please be specific. l..ist vendor and purpose for each disbursrnrent related l[!.t to the grant amount) Amount No In-Kind Grant money is shown in our total. However, USAP made a $350 grant available to each school and Selkirk Sports allocated equipnrent at free and reduced costs as requested by each school. Exact anrounts ofthese donations to schools is unknown.

Total Dislrursements (lustifyittg City Grant Monetary anrUor In-Kind) Amount): $ 3,006.99 Monetary Grant Funds Remaining: $ 0.00
Notes/commcnts/additional information: A minimum of I net, 8 balls and 8 paddles arc schcdulcd to be given to 9 different schools, totaling 9 nets, 72 balls, & 72 paddles. Each school will receive their equipment upon completion of our training with the schools.

Additional quantities purchased for general play and additional public clinics. Carts were purchased to haul equipment to the schools and clinics.
04/08/2024 City Council Agenda 68

YUCAIPA PICKLEBALL, INC.

PAGE 1
: :i City of Yucaipa Community Activity Grant
Event/Program Summary
Fiscal Year 2023-2024 Grants
In an attempt to assist all awarded agencies, the City has developed an Event Reporting Financial Worksheet (attached) to ensure consistent and accurate reporting of the awarded agencies use of City funding and/or in-kind services. Along with your Event Reporting Financial Worksheet, please provide the information requested below:

I . Did the event/program meet the original intended goal? This event far exceeded our expectations. We have all of the YCJUSD schools participating in our Pickleball in the Schools program. We were hoping for at least 3 schools. We have l0 committed schools in elementary and middle school level and 2 extra programs ( STARS and Adult School) who also participatcd. We are also working with YHS to start a program thcrc. Now that thc gamc has bccn introduccd wc will bc ablc to provide tournaments for the shrdents on a regular basis.

2. If funded in the future, what would the organization do differently? We would try to get our training program started earlier on in the year. We had to wait for the schools to have courts painted which delayed our instruction program to the winter. The weather has created delays for this.

3. What type of feedback did the organization receive from the participants? Tremendous support and enthusiasm. We had teachers tell us that they have never se€n some of their kids so excited to participate in a PE program. We have had students asking when and where they can play outside of school times. The teachers are communicating with their counterparts at other schools to set up inter school toumaments.

4. What other financial/in-kind contributions did the organization seek or receive to fund the evenUprogram (separate from City funding)? We coordinated with USA Pickleball to make the Youth Grant funding program available to each school. This is an additional $350 that each school could access to purchase more equipment. We also parhrered with Selkirk Sports who provided additional paddles and reduced equipment prices to schools. Our members are all volunteers doing the instruction. We estimate that we will have put in over 500 volunteer hours with this program.

5. List the total number of residents served. We are estimating about 3,000 students and adults will receive instruction by the end ofthis school year.

Attach copies of marketing/promotional materials for thc evcnt/program. t-{Jl*...
04/08/2024 City Council Agenda 69

YUCAIPA PICKLEBALL, INC.

EVENT SUMMARY
PAGE 2
Notes/comments/additional information: This program has led us to work with Yucaipa High school with the goal of having high schools in the area have a league that will eventually be CIF approved. We have already been in contact with Inland Empire Youth Pickleball and Loma Linda Pickleball in regards to establishing a Youth Tour of Toumaments in our area this spring. We often receive comments that the sport has changed the spirit of the kids. Our request for additional Beginner instruction outside the schools has increased.

PI,EASE SUBMII'. ALONG WITH EVENT REPORTING FINANCIAL WORKSHBET. TO THE CITY CLERK'S OFFICE WITHIN ONE

MONTH FOI,I,OWING THE EVENT/PROGRAM

Page 2 ends

04/08/2024 City Council Agenda 70

Diadem Sports LLC
200 Park Central
BIvd S
Suite 1
Pompano Beach FL
33064
Estimate
#EST41362
D
Bill To
IADEM'unitedstates
Patricia Ingram

Yucaipa CA 92399
United States
Ship To
Patricia Inoram

Yucaipa CA 92399
U n ited States
TOTAL
Sales Rep
Kasey Gedd is
$1 67.24
Rt)1Dn2?
Expires: 912012023
Shipping Method
Fedex-G RN D
Amount
$ 1 50.00
$ 1 s0.00
$0.00
$17.24
$167 .24
Expires
9/20/2023
Qua ntity
3 Exp. Close
8/21/2023
ltem
PB:Power Pickleball Ball - 50 pk
Power Premier Pickleball Outdoor Balls - Tournament
50 pack
Ta<
Yes
Rate
$50.00
Tax Total (0olo)
Shipping Cost
Total
Su btota I
EST41 362
1of 1
ilililllt ilililIililil|I illlr
04/08/2024 City Council Agenda 71

9110123, 8:23 PM Gmail - Fwd: Your PickleballCentral.com Order Confirmation (#899979) fq Gmail
Fwd: Your PickleballCentral.com Order Confirmation (#899979) 1 message
Yucaipa Pickleball
To: Char Broersma
Fri, Sep 1, 2023 at 4:22 PM
For our school program
Patty lngram
Yucaipa Pickleball , lnc.

Sent from rny iPhone
Begin forurarded message:

From : " Picklebal I Centra l.com"
Date: September 1,2023 at 4:05:32 PM PDT
To : yucaipapickleball@g mail.com
Subject: Your PickleballCentral.com Order Confirmation (#899979) Reply-To: i nfo@ p icklebal lcentral. com
Your order lD is #899979. A summary of your order is shown below. To view the status of your order click here. click here.

Your Order Contains...

Cart ltems Qty ltem Total
Items shipped to Yucaipa, California, 92399-2921, United States Thank you for your order!
hnps://mail.google.com/rnail/u/0/?ik=e698432f45&view=pt&search=all&perrnthid=threul-f:17758794208 I 1054165&simpl=msg-f: 177587912081 1054165 U304/08/2024 City Council Agenda 72

9l lUl23,8:23 PM Gmail - Fwd: Your PickleballCentral.com Orcler Confirmation (#899979) SwiftN et 2.1 Portable Pickleball Net System
.

Gil..
rf t
$36e.ee usD
Rally Portable Pickleball Net System
$r qs.99 usD
-) Champion Portable Pickleball Net System
$99.99 USD
Subtotal:

Coupon Code (crypi):

Sh ipping:

Sales Tax:

Grand Total:

Payment method:

Shipping method:
1 $99.99 USD
$769.96 USD
-$38.49 USD
$0.00 usD
$56.68 USD
$788.15 USD
Credit Card
Free Shipping (2-O business day delivery) (Free)
$369.99 USD
2 $299.98 USD
Shipping address

PATRICIA INGRAM

California 92399-2921
United States
Billing Address

PATRICIA INGRAM
California 92399-2921
United States
Contact
E [email protected]
q (BBB) 854-0163
Address
Kent, Washington 98032
V6.)
fltPOclrin
https://mail.google.com/mai[ /u/0/?ik=e698432f45&view=pt&search=all&pennthid=thrcad-f:177587942081 1054165&simpl=msg-f:177587942081 1054165 2t304/08/2024 City Council Agenda 73

amazon.com'
Order Placed: September L7, 2023
Amazoll.com order number: 1 13 -3733682-5589855
Order Total: $592.18
Final Details for Order #L1 3-3733682-5589855
Print this page for your records.

Shipped on Septernber L7, 2o-23
Items Ordered
2 of : YILLOG Pickleball Paddles, USAPA Approved Pickleball Paddle Set of 4, Fiberglass Surface Pickleball Set, 4 Pickleball Balls, 4 Cooling Towels, Pickleball Bag, Pickle Ball Paddle for Men Women
Sold by: huangqianjiestore (seller profile)
Supplied by: huangqianjiestore (seller profile)
Condition: New
4 of : Panel Sound USAPA Approved Fiberglass Pickleball Paddles Set of 2, Lightweight Pickleball Rackets, 1 Carrying Case, 2 Cooling Towels & 4 Indoor Balls Sold by: Panel Sound (seller profile)
Supplied by: Panel Sound (seller profile)
Condition: New
Shipping Address:

Patricia ingram

Yucaipa, CA 92399
U n ited States
Shipping Speed:

FREE Prime Delivery
Price
$54.99
$29. 59
Shipped on September L7, 2023
Items Ordered Price
4 of : Pickleball Paddles, USAPA Approved Pickleball Set with 2 Premium Fiberglass Pickleball $26.99 Paddles, 4 Balls(2 Indoor+2 outdor), 2 Cooling Towels & Carry Bag, Pickleball Rackets with Ergonomic Cushion Grip
Sold by: Ears'home (seller profile)
Supplied by: Ears'home (seller profile)
Condition: New
L of: TIAPAD Carbon Fibre Pickleball Paddles Set of 2,USAPA Approved Graphite Pickleball $24.99 Rackets for Adults,4PCS Lightweight Pickleballs with Portable Carrying Bag for Men Women Beg i nners Professiona ls
Sold by: Tiapad (seller profile)
Supplied by: Tiapad (seller profile)
Condition: New
Shipping Address:

Patricia ingram

Yucaipa, CA 92399
U n ited States
04/08/2024 City Council Agenda 74

Shipping Speed:

FREE Prime Delivery
Shipped on September L7, 2023
ftems Ordered Price
4 of : Panel Sound USAPA Approved Pickleball Paddle Set Lightweight, Set of 2, Rackets with $29.59 1 Carrying Case, 2 Cooling Towels & 4 Indoor Balls
Sold by: Panel Sound (seller profile)
Supplied by: Panel Sound (seller profile)
Condition: New
3 of: TIAPAD Carbon Fibre Pickleball Paddles Sef of 2,USAPA Rackets for Adults,4PCS Lightweight Pickleballs with Poftable Beg i n n ers Professio na I s
Sold by: Tiapad (seller profile)
Supplied by: Tiapad (seller profile)
Approved
Carrying
Graphite Pickleball $24.99
Bag for Men Women
Condition: New
Shipping Address:

Patricia ingram

Yucaipa, CA 92399
U n ited States
Shipping Speed:

FREE Prime Delivery
Payment information
Payment Method:

Visa ending in
Item(s) Subtotal
Shipping & Handling
Promotion Applied
$554.62
$o. oo
-$ 5. oo
Billing address
Patricia ingram

Yucaipa, CA 92399
United States
Credit Card transactions
Total before tax
Estimated tax to be collected
$ 549 .62
$42.56
Grand Total:

Visa ending in : September t7, 2023:
$592.18
$592.18
To view the status of your order, return to Order Summary Conditions of Use I Privacy Notice @ 1996-2024, Amazon.com, Inc. or its affiliates Back to top
Engtrslr Urrited States
Conditions of Use Prlvacy Notice Your Ads Privacy Choices O 1996-2024, Amazon.com, lrtc. or its afttlates
Help
04/08/2024 City Council Agenda 75

ii)Diadem Sports
LLC
200 Park Central
Blvd S
Su ite 1
Pompano Beach
FL 33064
U n ited States
Invoice
#rNV53557DIADEM
Bill To
Patricia Inoram

Yucaipa CA 92399
United States
Ship To
Patricia Ingram

Yucaipa CA 92399
United States
TOTAL
$323.25
Due Date: 911812023
Terms
Due on receipt
Date
9/18/2023
PO#Sales Rep
Kasey Gedd is
Shipping Method
Quantity
6 Item Options Unlt Price
$s0.00
Amount
PB:Power Pickleball Ball - 50 pk Yellow
Power Premier Pickleball Outdoor Balls - Tournament 50
pack - Yellow
$300.00
Subtotal
Tax Total (7.750/o)
Shipping Cost
Total
Amount Paid
$300.00
$23.2s
$323.2s
$0.00
$323.25
Amount Due
ll I Iill ilil ililI] Illlt IIll lll
1NV53557
1of 1
04/08/2024 City Council Agenda 76

o
THANK YOU PATRICIA!
Your order number is 905589
An email will be sent containing information about your purchase. lf you have any questions about your purchase, email us at [email protected] or call us a|877 -942-5549.

Order Summary
3 ltems
3 x GAMMA Photon lndoor Pickleballs
Photon lndoor Qty 12-pack
Color of Balls High-Vis Optic Green
$7 4.97
Subtotal
Coupon Discount
Gift Certificate
Shipping
Sales Tax
$74.97
-$3.74
-$6.71
Free
$5.52
Total (USD)$20.04
t,-t-o
CL
=otJ
04/08/2024 City Council Agenda 77

amazon.com
Final Details for Order #LI 3-O9O997 5-8473838
Print this pgge for vour records.

Order Placed: September 20, 2023
Amazon.com order number: 1 13-0909975-8473838
Order Total: $102.32
Shipped on September 2I,2fJ23
Items Ordered
L of : TIAPAD Carbon Fibre Pickleball Paddles Set of 2,USAPA Approved Graphite Pickleball Rackets for Adults,4PCS Lightweight Pickleballs with Portable Carry Sold by: Tiapad (seller profile)
Supplled by: Tiapad (seller profile)
Condition: New
Shipping Address:

Patricia ingram

Yucaipa, CA 92399
U n ited States
Shipping Speed:

FREE Prime Delivery
Price
$24.99
Shipped on September 2L,2023
Items Ordered
3 of : TIAPAD Carbon Fibre Pickleball Paddles Set of 2,USAPA Approved Graphite Pickleball Rackets for Adults,4PCS Lightweight Pickleballs with Portable Carry Sold by: Tiapad (seller profile)
Supplied by: Tiapad (seller profile)
Condition: New
Shipping Address:

Patricia ingram

Yucaipa, CA 92399
U n ited States
Shipping Speed:

FREE Prime Delivery
Price
$24.99
Payment Method:

Visa ending in
Billing address
Patricia ingram

Yucaipa, CA 92399
United States
Credit Card transactions
Payment information
Item(s) Subtotal:

Shipping & Handling:

Promotion Applied:

Total before tax
Estimated tax to be collected
Grand Total:

Visa ending in : September 2L, 2023:
$99.96
$0.00
-$5.00
$94.96
$7.36
$102.32
$ 10 2.32
04/08/2024 City Council Agenda 78

amazoncom'
Final Details for Order #LL2-O955444-9913816
Print this page for your records.

Order Placed: October 9, 2023
Amazon.com order number: 1 12-0955444-9913816
Order Total: $180.84
Shipped on October 1O, 2023
Items Ordered
1 of: Ctosree 50 Pack Magnetic Name Tags, Magnetic Name Badge Holders with 3 Neodymium Magnets for Nametags, Reusable Name Tags(1 X 3) Sold by: Rimelzos (seller profile)
Supplied by: Rimelzos (seller profile)
Condition: New
Shipping Address:

Patricia ingram

Yucaipa, CA 92399
U n ited States
Shipping Speed:

Delivery in fewer trips to your address
Price
$20.99
Shipped on October 1O, 2023
Items Ordered Price
L of : Franklin Sports Half Court Size Pickleball Net by Franklin Pickleball - Includes 10ft Net, $49.99 (2) Paddles, and (2) X-40 USA Pickleball Approved Pickleballs,Black Sold by: Amazon.com Services, Inc
Supplied by: Other
Conditioni New
L of : Fostoy Portable Pickleball Net with Wheels, Regulation Size 22 FT & Half Court 71 FT, l9-Ply PE Nets, Steady Metal Frame for All-Weather Resistant Play in Backyards, Driveways, and Garages
Sold by: Fostoy Store (seller profile)
Supplied by: Fostoy Store (seller profile)
$Bg. gg
Condition: New
Shipping Address:

Patricia ingram

Yucaipa, CA 92399
U n ited States
Shipping Speed:

Delivery in fewer trips to your address
Items Ordered
Shipped on October 1O, 2023
Price
04/08/2024 City Council Agenda 79

L of : Magnetic Name Tag Holders with Strong Magnets for Securely Attaching ID Badges, Name Tags, and Accessories - 70 Pack
Sold by: IRISING (seller profile)
Supplied by: IRISING (seller profile)
Condition: New
$6. 87
Shipping Address:

Patricia ingram
Yucaipa, CA 92399
United States
Shipping Speed:

Delivery in fewer trips to your address
Payment information
Payment Method:

Visa ending in
Billing address
Patricia ing ra m

Yucaipa, CA 92399
United States
Credit Card transactions
Item(s) Subtotal:

Shipping & Handling:

Tota I befo re ta x :

Estimated tax to be collected:
$ 167 .84
$0.00
$ 167 .84
$ 1 3.00
$7.40
$I73.44
Grand Total: $180.84
Visa ending in : October 10, 2023:

Visa ending in : October 10, 2023:

To view the status of your order, return to Order Summary.

Conditions of Use I Privacy Notice @ 1996-2024, Amazon.com, Inc. or its affiliates l},ck t0 top
Engtislr United States Hell:

Cr.rrrclitions of LIse Privztcy Notice Yot.tr AtJs Privacy Cltoices (r) 1996-2024, Anrazon,com, lnc. or its affitiates
04/08/2024 City Council Agenda 80

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04/08/2024 City Council Agenda81

Selkirk Sport, LLC
Address = Selkirk Sport, LLC
181 !V. Aqua Ave.

Coeur d'Alehe, lD 83815
Phone: 1 -(800) 759-4326
Emai I : [email protected]
Ship To Address: PATRICIA INGRAM
YUCAIPA PICKLEBALL, INC.

YUCAI PA CALIFORNIA 92399

UNITED STATES
lnvoice #= Sr-608991
Total Due: $155.00
lnvoice Date: 19 Oct 2023
Due Date: 19 Oct 2023
Company:

Order #:2120029151 - 53
Packing Slip Ref: 680256
Account #:

Customer Email:

Gustomer Phone:

Customer: GROWTH PROGRAM

SELKIRK
181 W. AQUA AVE.

COEUR D'ALENE IDAHO 83815

UNITED STATES
fnvoice Phone: 8007 594326
lnvoice Website:
lnvoice Email:
prog ra ms+g rowth @se! ki rk. com
r 8007594326
Qty ltem name SKU Item net Total net Row total
SLK Prime Portable Net
SLK Pro Portable Net
Shipping : Custom Shipping Rate - Shipping &
1 0057_S L K-Pri me-Net-System
1 00 1 6_5 LK-Pro-N et-System
$60.0000 $60.00 $60.00
Handling
$75.0000
$20.0000
$75.00 $75.00
$20.00 $20.00
Subtotal
Not rated @0%
$155.00
$0.00
Total $1SS.00
Paid to date $155.00

Page 1 ends

1 1
1 04/08/2024 City Council Agenda 82

amazon.com
Order Placed: November 15, 2023
Amazon.com order number: IL2-5013504-24L6244
Order Total: $16.15
Final Details for Order #112-5013504-241 6244
Print this page for your records.

Shipped on November L6,2o^23
Items Ordered
L of : Tourna Strike Indoor Pickleballs Optic Yellow 12 Pack (PIKL-12-OY-D Sold by: Clarke Sports (seller profile)
Supplied by: Other
Condition: New
Shipping Address:

Patricia ingram

Yucaipa, CA 92399
U n ited States
Shipping Speed:

Economy Shipping
Price
$ 14.99
Payment information
Payment Method:

Visa ending in
Billing address
Patricia ingram
9346 Yucaipa Ridge Road
Yucaipa, CA 92399
U n ited States
Credit Card transactions
Item(s) Subtotal
Shipping & Handling
Iotal before tax
Estimated tax to be collected
$ 14. gg
$0.00
$ 14.99
$1.16
Grand Total: $ 16.15
Visa ending in : November L6, 2023: $16.15
To view the status of your order, return to Order Summary Conditions of Use I Privacy Notice @ 1996-2024, Amazon.com, Inc. or its affiliates Back t0 top
Engtish Unitecl State.s l-le tp
Corr<Jitiorrs of Use Privilcy Notice Your Acls Prt,racy Choices O 1996-202-4, Atnirzort ron't, lnc. or lts affitiares
04/08/2024 City Council Agenda 83

amazon.com'
Final Details for Order # 1 LZ-4921 37 L-55 47 462
Print this pgge for-yeur recor.ds.

Order Placed: November 15, 2023
Amazon.com order number: IL2-492L37 L-5547462
Order Total: $333.88
Shipped on November L6,2A23
Items Orderedt of : Franklin Sports X-26 Indoor Pickleballs - Indoor Court Pickleball Balls - USA Pickleball (USAPA) Approved Tournament Pickleballs - 12 Pack Inside Pickleballs - Lime Green Sold by: Amazon.com Services, Inc
Supplied by: Other
Condition: New
Shipping Address:

Patricia ing ra m

Yucaipa, CA 92399
U n ited States
Shipping Speed:

FREE Prime Delivery
Price
$27.99
Shipped on November L6,2023
ftems Ordered
3 of: TIAPAD Carbon Fibre Pickleball Paddles Set of 2,USAPA Approved Graphite Pickleball Rackets for Adults,4PCS Lightweight Pickleballs with Portable Carrying Bag for Men Women Beg i n ners Professiona ls
Sold by: Tiapad (seller profile)
Supplied by: Tiapad (seller profile)
Condition: New
Shipping Address:

Patricia ingram

Yucaipa, CA 92399
U n ited States
Shipping Speed:

FREE Prime Delivery
Price
$2g. gg
Shipped on November L6,2023
Items Ordered
3 of : TIAPAD Carbon Fibre Pickleball Paddles Set of 2,USAPA Approved Graphite Pickleball Rackets for Adults,4PCS Lightweight Pickleballs with Portable Carrying Bag for Men Women Beg i n n ers P rofessi o na I s
Sold by: Tiapad (seller profile)
Supplied by: Tiapad (seller profile)
Price
$2g. gg
04/08/2024 City Council Agenda 84

Condition: New
Shipping Address:

Patricia ingram

Yucaipa, CA 92399
U n ited States
Shipping Speed:

FREE Prime Delivery
Shipped on November 2O,2023
Items Ordered
L of : TIAPAD Carbon Fibre Pickleball Paddles Set of 2,USAPA Approved Graphite Pickleball Rackets for Adults,4PCS Lightweight Pickleballs with Portable Carrying Bag for Men Women Beg i n n ers Professi ona I s
Sold by: Tiapad (seller profile)
Supplied by: Tiapad (seller profile)
Condition: New
Shipping Address:

Patricia ingram

Yucaipa, CA 92399
United States
Shipping Speed:

FREE Prime Delivery
Price
$29.gg
Shipped on November L6,2023
Items Ordered
3 of : TIAPAD Carbon Fibre Pickleball Paddles Set of 2,USAPA Approved Graphite Pickleball Rackets for Adults,4PCS Lightweight Pickleballs with Portable Carrying Bag for Men Women Beg i n ners Professiona ls
Sold by: Tiapad (seller profile)
Supplied by: Tiapad (seller profile)
Condition: New
Shipping Address:

Patricia ingram

Yucaipa, CA 92399
United States
Shipping Speed:

FREE Prime Delivery
Price
$29. gg
Payment Method:

Visa ending in
Item(s) Subtotal:

Shipping & Handling:

Promotion Applied:
$327.89
$o. oo
-$ 17 .gg
Payment information
04/08/2024 City Council Agenda 85

Billing address
Patricia ingram

Yucaipa, CA 92399
United States
Credit Card transactions
Total before tax:

Estimated tax to be collected:
$ 3 09.90
$ 23.98
Grand Total: $333.88
Visa ending in : November 20, 2023: $333.88
To view the status of your order, return to Order Summary Conditions of Use I Privacy Notice @ 1996-2024, Amazon.com, Inc. or its affiliates Back to tor>
Engtish United States Hetp
Conclrtions of Use Privacy Notice Your Ads Privacy Cltorces O 1996-2024, Amazon.con'r, lnc, or its .tffitiatcs
04/08/2024 City Council Agenda 86

amazon.com
Final Details for Order #111-3855O4L-41546O7
Print this pgge for vour records.

Order Placed: January tt, 2024
Amazon.com order number: 1 1 1-3855041 -4L54607
Order Total: $30.16
Shipped on January LL,2024
Items Orderedt of; Franklin Sports X-26 Indoor Pickleballs - Indoor Court Pickleball Balls - USA Pickleball (USAPA) Approved Tournament Pickleballs - 12 Pack Inside Pickleballs - Lime Green Sold by: Amazon.com Services, Inc
Supplied by: Other
Price
$27.99
Condition: New
Shipping Address:

Jerome W. McDaniel

YUCAIPA, CA 92399-292L
U n ited States
Shipping Speed:

FREE Prime Delivery
Payment information
Payment Method:

Visa ending in
Billing address
Patricia ingram

Yucaipa, CA 92399
United States
Credit Card transactions
Item(s) Subtotal:

Shipping & Handling:
$27.99
$0.00
Total before tax:

Estimated tax to be collected:
$27.99
$2.r7
Grand Total: $30.16
Visa ending in : January tt, 2024: $30.16
To view the status of your order, return to Order Surnmary Conditions of Use I Privacy Notice O L996-2024, Amazon.com, Inc. or its affiliates Back to tolr
Enghsh Ulrited States t'{elp
Conditiorrs of Use Prrvacy Notlce Your Ads Privacy Choices (O 1996-2024, Arnazo,l.cotl, lnc. or rt'; affitiates
04/08/2024 City Council Agenda 87

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Kim I Metzler, CMC, CPM
From:

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Attachments:

Follow Up Flag:

FIag Status:

Yucaipa Pickleball
Monday, February 12,2024 5:38 PM
Kim J Metzler, CMC, CPM
Debi Hitter;John Manly; Richard Rios; Char Broersma; dennis tpm; Melinda Daniel Re: CORRECTION: FY 2023/24 Community Activity Grant Award Pickleball in the Schools lnstructional Guidelines.pdf; pickleball ln the schools presentation.pdf; EVENT AND FINANCIAL REPORT.pdf;23.09.18 BALLS 70.O4.pdf;

23.08.21 DIADEM PICKEBALLS 167.24.pdt;23.09.17 PADDLES 592.18.pdf;23.09.18 BALLS 323.25.pdf;23.09.01 NETS 788.1S.pdf;23.09.21 PADDLES 102.32.pdf;23.10.09 NETS TAGS FOR CLINIC 180.84.pdf;23.10.19 NETS 155.00.pdf; 23.11.15 BALLS 16.1S.pdf;

24..01.11 BALLS 30.16.pdf; 23.11.15 BALLS PADDLES 333.B8.pdf; 24.01.31CART FOR SCHOOL CLINICS 96.94jpeg; 23.10.15 CART FOR CLINICS 150.84jp9 Follow up
Flagged
Kim,
Attached is the Financial Worksheet and Event report you requested regarding our Grant money from the City. Our expenditures have exceeded the grant money as the response was overwhelming. We have covered that overage with our club money. We have not completed our instruction with the schools as we were delayed with court preparation and the weather. However, we are expecting to have been in all the schools by May. There will most likely be more expenses as the demand for more clinics and play rises. We are looking forward to meeting that challenge and continuing to provide an exceptional pickleball program to the community .

I have also attached the backup receipts as well as the presentation we provided to the city council and an instructional guideline provided to the schools.

Let me know if you need any additional information. We are so appreciative of the grant and proud of the work we have accomplished.

Patty lngram
Yucaipa Pickleball, Inc.
www.Yuca i pa Pickle ba I l.com
On Thu, Feb 8, 2024 at 7:48 PM Yucaipa Pickleball wrote:

Kim, l'll try to work on this next week. I had planned on doing the report when we finished our training in the schools, but we've purchased most of our equipment so I think I can do the form.

Patty
Patty I ngrom, President
Yucoipa Pickleball, lnc.

On Feb 8,2024, at 9:56 AM, Kim J Metzler, CMC, CPM wrotel 1 04/08/2024 City Council Agenda 103

ATTACHMENT 5
04/08/2024 City Council Agenda 104

City of Yucaipa Community Activity Grant i ;r'r.; 'l\/r.{ i Event Reporting Financial Worksheet ' 'ii1r ''r ''lr 1' ; tii r:' Fiscal Year 2023-2024 Grants r., r, ,:, i .*INCLUDE BACK-(]P DOC(IMENTATION WITH REPORT INCLUDINE:.,' ' , coPIES oF .HECKS' coPIES oF INV,I.ES/QU,.ES
( ,:,, ; ,; ,r \i iL,rr:i,
Name of Organization:Club of Yucai
Contact Name: Donnakaye Ostrander
Phone Number:

Emait:

Description of Event/Project Funded: Club Meetings
Total Cost to Operate Event/Project: $ I 1,495'50 tt,rss $ il]eqg
w
AmountGrantedbyCity:$-Sectionl(Monetary)Section 2 (ln Kind) Justify City Grant Monetory Amount: (if applicable)

SECTION I
Item # Date
Description
(Please bc specific. l-,ist vendor and purpose for each disbursement related ONLY to the grant amount)Amount
l.

2. 3.

4. 5.
$
$
$
$
$
Justify City Grant In-Kind Amount: (if applicable)
SECTION 2
Item # Date
Description
(Please be specific. l,isl vendor and purpose for each disbursement related ONLY to l.

2. 3.
4,

5. 7lt t 123-612s124
thc grant amount)
Facility Rental - Scherer Community Center (Nutrition Center) Amount \ r
$
$
$
$
-fl to
Total Disbursements (lusttfying City Grant Monetar), oncUor In-Kind) Notes/co m men ts/add ition a I
information:

Page I
Monetary Grant Funds Remaining: $ 0
1,.' "'.'
Sdbmil04/08/2024 City Council Agenda 105

CITY OF City of Yucaipa Community Activity Grant
EventlProgram Summary
Fiscal Yea r 2023-2024 Grants
In an attempt to assist all awarded agencies, the City has developed an Event Reporting Financial Worksheet (attached) to ensure consistent and accurate reporting of the awarded agencies use of City funding and/or in-kind services. Along with your Event Reporting Financial Worksheet, please provide the information requested below; Did the evenUprogram meet the original intended goal?
Yes. The Scherer Community Center (Nutrition Center) meets are needs.

2. If funded in the future, what would the organization do differently? Keep meeting at the facility and look to expand/enhance the Rotary's presence at the facility What type of feedback did organization received from the participants? Exce I lent fac i I itylstaff.
3 4.What other financial/in-kind contributions did the organziation seek or receive to fund the event/program (separate from City funding)?
None.
5 List the total number of residents served.
50 Attach copies of marketing/promotional materials for the event/program.

Notes/comments/additionat information. The Rotary Club would like to say THANK YOU to City Council and City Staff for allowing the Club to use the facility.

PLEASE SUBNIIT. ALONG WI'I'H EVENT REPORTING FINANCIAL IVORKSTIEE'I" TO TTII' CITY CLERK'S OFFICE WITHIN ONE NION'I'I{ T'OLLOWING TIIT: EVENT/PROGIIANI

Page 2 ends

04/08/2024 City Council Agenda 106

5130123,2:43 PM
Permit
Clty of Yucalpa Communlty
Services
34272 Yucaipa Blvd
Yucaipa, CA 92399
PermitContract
fla i-*.t
Malre
eL'f&'i
. --'L ,' -.;:.:=w COMMUNITY

SERVICES
Permlt # R5351
Status Tentative
Date MaY 11,2023 10:08 AM
Explratlon Date MaY 10,2024
$247.67
50 $2qt.at
50 $247.67
PHONE:(9o9) 79o-7460
FAX:(9O9!. 790-2589
EMAIL:com m u n ltyse rvi ces@yuc a ipa. org
Jul tl,2023 5:3O AM Jun'18,2024 8:15 AM
Qccurs every Tuesdoy effective Jul 11, 2023 until Jun 18, 2024 from 6:30 AM to 815 AM Ju111,2O23 5:30 AM Ju111,2O23 8J5 AM
Rental- Hourly $140.00 / Hour x 1.75 $245.00
Rental - Weekday Event Asslstant (12A-830A) $17.25 I Hour x 1.75 $30.19 Resident Discount - 10% -10% x 1 -$27.52
Ju118,2O23 6:30 AM Jul 18, 2O23 8:15 AM
Rental - Hourly $14o.oo / Hour x 1.75 $245.00
Rental- Weekday Event Asslstant (12A-830A) $17.25 lHour x 1,75 $30.19 Resident Discount - 10% -10% x 1 -$27.52
Ju125,2O23 6:30 AM Ju125,2O23 8J5 AM
https://anprod.active.com/yucaipa/ui.do?method=showPermitConkact&permit-id=CC8D07860839 50 1t7
Organlzatlon Name
Customer Type
Organlzation Address
Rotary Club Of Yucaipa - 336
Non-Pront (R)
PO Box 661
Yucaipa, CA 92399
Organlzatlon Phone 1 (909) 900-9537
Number
Agent Name
System User
Todd Gutjahr Home Phone Number (9O9) 900-9537
Tish Christian
C A d Tn.k; nl rlatvLr cl Kerldl Fe t5 - $ to, tsf- +7 Rental Fee Discounts
Subtotal
$11,292.79
-$1I28.32
$10Js4.47
8,*0..y lo ?ol Re(uu&"ble tqci t\ D€ P,'s;+: 9250'-*Deposits Deposlt Dlscounts
$2s0.00
$o.oo
Total Permit Fee $10.404.47
Total Payment
Refunds
Balance
$o.oo
$0.00
$1O,4O4.47
Yucaipa Rotary - Wkly. Meetings
Booking Summary
1 resource(s) 41 booklng(s) Subtotal: $1O,4O 4.47
I exo DATE/rME I aTTENDEE I aur wo rAXSTART DATE/TIME
Center: Yucaipa Senior CenterSrC Nutritlon Center (lndoor Reservations) 04/08/2024 City Council Agenda 107

5rcA123,2:43 Ptt PermitContract
Rental - Hourty $1+O.OO / Hour x 1.75 $245.00
Rental - Weekday Event Asslstant (12A-830A) $ll.Z5 / Hou r x 1]5 $30J9 Resident Discount - 10% -1O"A x1 -$ZT.SZ
Aug 1,2023 6:30 AM Aug \2023 8:15 AM
Rental - Hourly $1+O.OO / Hour x 1.75 $Z+S.OO
Rental - Weekday Event Assistant (12A-830A) $tz.ZS / Hour x 1.75 $30.19 Resident Dlscount - 1O% -1O%o x 1 -$27.52
Aug 8,2023 6:30 AM Aug 8,2023 8:15 AM
Rental - Hourty $t+o.oo / Hour x 1.75 $z+s.oo
Rental - Weekday Event Assistant (t2A-830A) $fi,25 / Hour x 1.75 $SO.tg Resident Dlscount - 1Oo/" -1O% x 1 -$ZI.SZ
Aug 15,2023 6:30 AM Aug 15,2023 8:15 AM
Rental - Hourty $t+O.oo / Hour x 1.75 $zqs.OO
Rental - Weekday Event Assistant (12A-830A) $17.25 / Hour x 1.75 $gOf g Resident Discount - 1O"/o -1Oo/o x 1 -$ZI.SZ
Aug 22,2023 6:30 AM Aug 22,2023 B:15 AM
Rentat - Hourty $t+o.oo / Hour x 1.75 $245.00
Rental - Weekday Event Assistant (12A-83OA) $ll.Z5 / Hour x 1.75 $gO.tg Resident Discount - 1Ao/o -1Oo/" x 1 -$ZI.SZ
Sep 5,2023 6:30 AM Sep 5,2023 8:15 AM
Rental - Hourly $1+O.OO / Hour x 1.75 $245.00
Rental - Weekday Event Assistant (12A-830A) $1Z.ZS / Hour x 1.75 $SO.IS Resident Discount - 1O"/o -1O0,6 x 1 -$27.52
Sep 12,2023 6:30 AM Sep 12,2023 8:15 AM
Rentat - Hourty $t+O.oo / Hour x 1.75 $z+s.oo
Rental - Weekday Event Assistant (12A-83OA) $17.25 / Hour x 1.75 $30.19 Resident Discount - rc% -1O% x 1 -$ZI,SZ
Sep 19,2023 6:30 AM Sep 19,2023 8:15 AM
Rental - Hourly $t+O.Oo / Hour x 1.75 $zqS.oo
Rental - Weekday Event Assistant (12A-830A) $1Z.ZS / Hour x 1.75 $SO.lg Resident Discount - 10% -10% x 1 -$27.52
Oct 3, 2023 6:30 AM Oct 3, 2023 8:15 AM
Rental - Hourly $140.00 / Hour x 1.75 $245.00
Rental - Weekday Event Asslstant (12A-830A) $tl.Z5 / Hour x 1.75 $SOIS Resldent Discount - 10% -1O% x 1 -$ZI.SZ
Oct 1O,2O23 5:30 AM Oct 1O,2O23 8:15 AM
Rental - Hourty $14o.oo / Hour x 1.75 $245.00
Rental - Weekday Event Assistant (12A-830A) $17.25 / Hour x 1.75 $3OJg Resident Discount - 1O7o -1OYo x 1 -$27.52
50 $zqt.at
50 $zqt.oz
50 $zqt.ot
50 $247.67
50 $zqt.ot
50 $zqt.az
50 $247.G7
50 $Zqt.at
https://anprod.active.com/yucaipa/ui.do?method=showPermitContract&permit_id=CC8D07860839 50 $zqt.ot
u704/08/2024 City Council Agenda 108

5130123,2:43 PM PermitContract
Oct 17,2023 6:30 AM Oct 17,2023 8:15 AM
Rental - Hourly $1+O.OO I Hour x1,75 $245.00
Rental - Weekday Event Assistant (12A-830A) $tl.Z5 / Hour x1.75 $30.19 Resldent Discount - 10% -1O7o x 1 -$ZI.SZ
Oct 24,2023 6:30 AM Oct 24,2023 8:15 AM
Rental - Hourly $140.00 / Hour x 1.75 $245.00
Rental - Weekday Event Assistant (12A-830A) $17.25 / Hour x1.75 $30J9 Resident Discount - 1OV" -1OTo x 1 -$ZI.SZ
Nov 7,2023 6:30 AM Nov 7, 2023 8:15 AM
Rental - Hourly $1+O.OO / Hour x 1.75 $245.00
Rental - Weekday Event Assistant (12A-830A) $ll.Z5 / Hour x1.75 $30J9 Resident Discount - lOoA -10% x 1 -$ZI.SZ
Nov 14,2023 6:30 AM Nov 14,2023 B:15 AM
Rental - Hourly $1+O.OO / Hour x 1.75 $245.00
Rentat - Weekday Event Assistant (12A-830A) $17.25 / Hour x1.75 $aO.tS Resident Discount - 1O"/" -10% x 1 -$27.52
Nov 21,2023 6:30 AM Nov 21,2023 8:15 AM
Rental - Hourly $140.00 / Hour x 1.75 $245.00
Rental - Weekday Event Assistant (12A-83OA) $IZ.ZS / Hour x 1.75 $gO.tg Resident Discount - 1O"A -1O% x 1 -$27.52
Nov 28,2023 6:30 AM Nov 28,2023 8:15 AM
Rental - Hourty $140.00 / Hour x1.75 $Z+S.OO
Rental - Weekday Event Assistant (12A-830A) $17.25 / Hou r x 1.75 $3O.lg Resident Discount - 10",6 -1O"/o x 1 -$ZI.SZ
Dec 5,2023 6:30 AM Dec 5,2023 8:15 AM
Rental - Hourly $140.00 / Hour x1.75 $245.00
Rental - Weekday Event Assistant (12A-830A) $17.25 / Hour x 1.75 $gOf g Resldent Discount - 1O"A -1Oo/o x 1 -SZI.SZ
Dec 12,2023 6:30 AM Dec 12,2023 8:15 AM
Rental - Hourly $140.00 / Hour x 1.75 $245.00
Rental - Weekday Event Assistant (12A-83OA) $tt.Z5 / Hour x1.75 $30.t9 Resldent Dlscount - 10% -10% x 1 -$27,52
Dec 19,2023 6:30 AM Dec 19,2023 8:15 AM
Rental - Hourly $1+O.OO / Hour x 1.75 $245.00
Rental - Weekday Event Assistant (12A-830A) $17.25 / Hour x 1.75 $30J9 Resident Discount - 10% -1O% xl -$27.52
Jan 9,2024 6:30 AM Jan 9,2024 8:15 AM
Rental - Hourly $1+O.OO / Hour x 1.75 $Z+S.OO
Rental - Weekday Event Assistant (12A-830A) $tl.Z5 / Hour x1.75 $SO.tg 50 $247.67
50 $zqt.at
50 $247.67
50 $zqt.at
50 $zqt.at
50 $2qt.et
50 $zqt,ot
50 $zqt.at
50 $247.67
https://anprod.active.com/yucaipa/ui.do?method=showP€ rmitContract&permit-id=CC8D07860839 50 $2qt,at
3n04/08/2024 City Council Agenda 109

5130123,2:43 PM PermitContract
Resident Discount - 10% -1O% x 1 _$ZI.SZ
Jan 16,2024 6:30 AM Jan 16, 2OZ4 g:15 AM
Rentat - Hourly $14o.oo / Hour x 1.75 $zqs.oo
Rental - Weekday Event Assistant (12A_83OA) $1Z.ZS / Hour x 1.75 $SO.tg Resident Discount - lOoA -1O/o x 1 _$ZI.SZ
Jan 23,2024 6:30 AM Jan 23, 2OZ4 g:15 AM
Rental - Hourly $tqo.oo / Hour x 1.75 $245.00
Rental - Weekday Event Asststant (t2A-g3OA) $17.25 / Hou r x 1.75 $30.19 Resident Discount - 10% -1O% x 1 _$ZI.SZ
Feb 6, 2OZ4 G:30 AM Feb 6, 2024 g:15 AM
Rental - Hourly $14o.oo / Hour x 1.75 $z+s.oo
Rental - Weekday Event Asststant (12A_83OA) $17.25 / Hour x1.15 $SOlg Resident Discount - 10% -10% x 1 _$ZI.SZ
Feb 13,2024 6:30 AM Feb 13.2024 B:15 AM
Rental - Hourty $1+O.OO / Hour x 1.75 $245.00
Rental - Weekday Event Assistant (12A_83OA) $17,25/ Hour x 1.75 $30.lg Resident Discount - 1Oa/o -1OVo x I -$ZI.SZ
Feb 2O,2O24 G:3O AM Feb 2O,2O24 g:15 AM
Rentot - llourty $t+o.oo / Hour x 1.75 $Z+S.OO
Rental - Weekday Event Assistant (12A-B3OA) $7Z5 / Hour x 1.75 $SO.1g Resident Discount - 1O"/o -1Oo/o x 1 -$ZT.SZ
Mar 5,2024 6:30 AM Mar S, 2024 B:15 AM
Rental - Hourly $14O.OO / Hour x 1.75 $245.00
Rental - Weekday Event Assistant (t2A-g3OA) $ll.ZS / Hour x 1.75 $eO.tg Resident Discount - lOyo -1Oo/o x 1 _$27,52
Mar 12,2024 6:3O AM Mar 12,2024 g:15 AM
Rentat - Hourty $t+o.oo / Hour x 1.7s $zqs.oo
Rental - Weekday Event Assistant (12A-83OA) $17.25 / Hour x 1.75 $3o.tg Resident Discount - lOyo -1O% x 1 _$ZI.SZ
50 $zqt,ot
50 $zqt.at
50 $zqt.ot
50 $zqt.ot
50 $zqt.at
50 $zqt.az
50 $247.67
Mar 19,2024 6:30 AM Mar 19,2024 g:15 AM
Rentat - Hourly $t4o.oo / Hour x 1.75 $z+s.oo
Rental - Weekday Event Assistant (t2A_g3OA) $17.25 / Hou r x 1.75 $SO.tg Resident Discount - 10% -10",6 x 1 _$21.52
Apr 2,2024 6:30 AM Apr 2,2024 g:15 AM
Rentat - Hourty $tqo.oo / Hour x 1.ls $z+s.oo
Rental - weekday Event Assistant (12A-g3oA) $17.25 / Hour x 1.75 $go.tg Resident Discount - lO% -1O% x 1 -$27,52
Apr 9,2024 6:30 AM Apr g,ZO24 B:15 AM
Rental - Hourty $14O.OO / Hour x 1.75 $245.00
50 $247.67
50 $zqt.ot
https://anprod.active.com/yucaipa/ui.do?method=showpormitContract&permit_id=CCBD07g60B3g 50 $241,67
i1704/08/2024 City Council Agenda 110

5t30123,2"43 PM PermitContract
Rental - Weekday Event Assistant (12A-830A) $1Z.ZS / Hour x 1.75 $30.19 Resident Discount - 10% -10% x 1 -$27.52
Apr 16,2024 6:30 AM Apr 16,2024 8:15 AM
Rental - Hourly $140.00 / Hour x 1]5 $245.00
Rental - Weekday Event Assistant (12A-830A) $ll.Z5 / Hou r x 1.75 $30J9 Resident Discount - 1O"A -1O% x 1 -$27.52
Apr 23,2024 6:30 AM Apr 23,2024 8:15 AM
Rental - Hourly $14O.OO / Hour x 1.75 $245.00
Rentat - Weekday Event Asslstant (12A-830A) $ll.ZS / Hour x1.75 $30.19 Resident Dlscount - 1O"/" -1Oo/o x 1 -$27.52
May 7,2024 6:30 AM May 7, 2024 8:15 AM
Rental - Hourly $14O.OO / Hour x 1.75 $245.00
Rental - Weekday Event Assistant (12A-830A) $17.25 / Hour x 1.75 $AOf g Resident Discount - 1OoA -10% x 1 -$27.52
May 14,2024 6:3O AM May 14,2024 8:15 AM
Rental - Hourly $140.00 / Hour x 1.75 $245.00
Rental - Weekday Event Asslstant (12A-830A) $17.25 / Hour x1.75 $30.19 Resident Dlscount - 10",6 -1O% x 1 -$ZI.SZ
May 21,2024 6:30 AM May 21,2024 B:15 AM
Rental - Hourly $140.00 / Hour x 1.75 $245.00
Rental - Weekday Event Assistant (12A-830A) $17.25 / Hour x 1.75 $3OJ9 Resident Discount - 10% -1O% x 1 -$ZI.SZ
May 28,2024 6:30 AM May 28,2024 8:15 AM
Rental - Hourly $1+O.OO / Hour x 1.75 $245.00
Rental - Weekday Event Asslstant (12A-830A) $17.25 / Hour x1.75 $aorg Resldent Dlscount - 10% -10% x 1 -$ZI.SZ
Jun 4.2024 6:30 AM Jun 4,2024 8:15 AM
Rental - Hourly $1+O.OO / Hour x 1.75 $245.00
Rental - Weekday Event Asslstant (12A-830A) $17,25 / Hour x 1.75 $30J9 Resident Dlscount - 10% -10% x 1 -$27.52
Jun 11,2024 6:30 AM Jun 11,2024 B:15 AM
Rental - Hourly $1+O.OO / Hour x 1.75 $245.00
Rentat - Weekday Event Asslstant (12A-830A) $17.25 / Hour x 1.75 $30.19 Resident Discount - 10% -1O% x 1 -$ZI.SZ
Jun 18,2024 6:30 AM Jun 18,2024 8:15 AM
Rental - Hourly $140.00 / Hour x 1.75 $245.00
Rental - Weekday Event Assistant (12A-830A) $tl.Z5 / Hour x1.75 $gO.tS Resident Discount - 10% -10% x 1 -$ZI.SZ
Resource level fees
50 $zqt.ot
50 $247.67
50 $247.67
50 $247.67
50 $zqt.ot
50 $241.G7
50 $247,67
50 $zqt.ot
$247,67
https://anprod.active.com/yucaipa/ui.do?method=showPermitContract&permit-id=CC8D07860839 50 $zso.oo
5t704/08/2024 City Council Agenda 111

5130123,2:43 PM PermitContract
Deposit $zso.oo / Each x 1 $250.oo
6t7
Waivers and Information
INFORMATION DESCRIPTION I sreuNc srATUs
Alcohol Sales Llc
Proof of Liability lnsurance
Security Guard Contract
Proof of Non Profit Status
Checked
Checked
Checked
Checked
WAIVER NAME I DUE DATE I FOR I serurNc STATUS
Facility Usage Waiver Jul 11, 2023 Waiver Signed
Facllity user hereby agrees to lndemniry, defend and hold harmless City of Yucalpa, lts officers, officlals, employees and volunteers from and against all claims, damages, losses and expenses that may arlse during or be caused in any way by such occupancy or use of facllltles, but the facillty user shall not be liable for any claims, damages, losses and expenses caused by the sole negligence or willful mlsconduct of the Clty of Yucalpa. Permittee shall have received any and all permission or license(s) as may be requlred to perform or use any protected materlals in lts use of the Premises. Permittee agrees to protect and save harmless the City, its elected officials, employees and agents from and agalnst any and all claims, penaltles, and/or damages which may accrue as a result of Permittee's failure to comply with this requirement.

I have read the rules and regulations relating to use of facilities and accept responsibility for meeting the requlrements stated herein.

Signature
Deposit
EVENT I RESoURcE I oeeosr ree I cuance I mx I lruourur eato I REFUNDS I eamNce Yucaipa Rotary -
Wkly. Meetings
SrC Nutritlon
Center
Deposit $2 s0.oo $o.oo $0.o0 $o.oo $2s0.00
Payment Schedules

DUE DATE AMOUNT DUE I
Original Balance: $1O,404.47 Current Balance: $10,404.47 AMOUNT pArD I WTTHDRAWAL ADJUSTMENT I BaUANCE
May 30, 2023
Jun 27,2023
$az.zs
$10,367.18
$o.00
$o.oo
$o.oo
$0.o0
$37.2e
$1O,367J8
https://anprod.active.com/yucaipa/ui.do?method=showPermitContracl&permit_id=CC8D0786083904/08/2024 City Council Agenda 112

5130123,2:43 PM PermitContract
X:X:

Date:Date:

Clty of Yucalpa Communlty Servlces
Maif ing Address:34272 Yucaipa Blvd, Yucaipa, CA
92399
Phone Number: (9O9) 790-7460
Fax Number: (909l. 790-2589
Emai I Ad d ress: com m un ityse rvlces@yuca I pa.org
Rotary Club Of Yucalpa
Customer Type: Non-Profit (R)
Custome r lD: 27557
Malling Address: PO Box 661, Yucaipa, CA
92399
Organizatlon Phone 1 Number: (909) 900-9537
Authorized Agent Name: Todd Gu$ahr

https://anprod.active.com/yucaipa/ui.do?method=showPermitContract&permit-id=CC8D07860839 71704/08/2024 City Council Agenda 113

ATTACHMENT 6
04/08/2024 City Council Agenda 114

City of Yucaipa Community Activity Grant
Event Reporting Financial Worksheet
Fiscal Yea r 2023-2024 Grants
I, INCLUDE BACK-UP DOCUfuTENTATTON WTTH REPORT I|VCLUDING:
coptES oF CHECKS, COPTES OF fiVVOICES/Q(iOTES (;ii
Recerved
City o1' yucaipa
MAR 2 CI Zt,24
Ge.nerarl Sr:rvices/
y Clierk's Di:partrnent
Name of Organization:

Contact Name:

Club of Y
Ostrander/Todd
Phone Number:

Email:

Description of Event/Project Funded: Y ucal Christmas Parade 'fotal Cost to Operate Event/Project: $2,292,28 .frr.1
Amount Cranted b1' City:rf,ooo'Section I (N,Ionetary) 5 I 2'334 Section 2 (ln Kind) Justify City Grant ,llonetutr.r'Amount: (if applicable)

SECTION I
Item # Date
Description
(Please be specific. l.ist ventlor ancl purpose for each disbur.\ement relutetJ 0\-l-l' to the grant rmount)
DiamorEffivrro" s
Amount
Wl.
2,
t.

4. 5.
8l 19/23
9lt8t23
nt20123
.Th€4artGuffirts -T+t?o3
R ltUlhmJech.-Prcd trction ffi g e 25
$
$
Justify City Grant In-Kirtrl Amount: (if applicable)
SECTION 2
Itenr # Dete
Description
(Plcase be spccific. [.ist t endor and purposc [ur each disbursemenl rclatetl O\1..\' trr tlrt'grnnt irmount)
SEP Fee
Amount
s 200t.
?.

4. 5.
t2t9t23
t2l9l23
t2t9/23
t2lel23
Po lice/Sheriff Serv ices $ 9.034
Cal Fire Services s0
Public Works Services $ 3,100
S
ril
Total Disbursements (tustiff ing Cilr' 6ror, Monetay,and/or ln-Kind) Amount): S#&L-I'L,39 + Notes/co m m en ts/ad tl itio n a I
information:

Pagc I
Illoneta ry Grant Funds Remaining: S 0
Sribrt'iiit04/08/2024 City Council Agenda 115

. ,t-'t,-rf City of Yucaipa Community Activity Grant
Event/Program Summary
Fiscal Yea r 2023-2024 Grants
In an attempt to assist all awarded agencies. the City has developed an Event Reporting Financial Worksheet (attached) to ensure consistent and accurate reporting of the arvarded agencies use of City funding and/or in-kind services. Along rvith your Event Reporting Financial Worksheet. please provide the information requested below:

Did the event/program meet the original intended goal?
The Rotary Club of Yucaipa feels the Parade is improving each year and has exceeded our expectations in 2023

2. If funded in the future, rvhat rvould the organization do differently? Kcep building on past years successes, continue to inrprove parade staging area, increase volunteer participation. and increase band involvement.
3 What type of feedback did organization received from the participants? Participant and spectator feedback was overrvhelming in its enthusiasm and desire.

4.What other financial/in-kind contributions did the organziation seek or receive to fund the event/program (separate from City tunding)?
Crafton Hills Fire Academy - Post Event Trash Pick Up; Buntec (Yucaipa Disposal) - Trash boxes/bins.

The Rotary Club secured smaller donations and sold ads for the parade guide 5 List the total number of residents served.

Ten Thousand.

Attach copies of rnarketing/protnotional materials for the evenLiprogram Notes/comments/additionat information. 'l'he Rotary Club would once again like to say THANK YOU to the City Council and City StatVYucaipa SheriflTCal Fire for rnaking the Parade a SUCCESS! PI.EASE StiBlllT. .{I.ONG \r'lTll llvtlN't RllPOll'I'lNG l.'lrr";\}-.Cl,\L WORKSIIEE'l'. TO TllE Cl'l'l'C[,URK'S OF'FICE wtT H I t( oN E i\tol{TH }-ot,l.o1r'r NG TH E EvEti'I/pRoG Ri\Nt I'}agc 204/08/2024 City Council Agenda 116

Docu Sig n E nvelope I D : B 3 3 D 77 7 2-CE36-4 1 54- AE 5C- 34 B A46C$C262 \\\\\\\.Yucaipa Police Request Form (Exhibit A)
Attachment to the Community Activity Grant Application/SEP Process ctn'or 2 ot. 5-' i oz ''{
il*20*?-Fiscal Year:

Date Application submitted:514123
Name of Applicant I Organization
Mailing Address:

Phone Number:

Contact:

Rotary Club of Yucaipa
PO Box 661 Yucaipa, CA 92399
Todd Gutjahr
Name Phone Number
E-mail address
Applicant Signature Title
Event Name:

Event Location:

Event Date:

Estimated Event Attendance Number:
68th Annual Christmas Parade
Yucaipa Blvd (CA. St. to 6th St.)
1219123 Event Time B a.m.-3 p.m
5,000
Nurnber of Officers Requested:

Dates Officers/COPS Requested
Equipment Requested
Additional Information:

Sworn Officers:
1219123
11 Citizen Patrol (COPS):16
Tinrcs Offi cers/COPS Requested :11a.m.-3 p.m.

Patrol Car:Motorcycle:tr Other:

Reviewed by:by:

S ignature lilrL Jw^,.Title: Sergeant Dare 5124123
Total Cost for In-Kind Request:

SBCTION I -GENERAL INFORMATION
SECTION 2_ EVBNT INFORMATION
SECTION 3-YUCAIPA POLICE SERVICES REQUESTED

TO BE COMPLETED BY YUCAIPA POLICE
City of Yucaipa Community Activity Grants Application, Rev. 0312022 $9,034
Page I04/08/2024 City Council Agenda 117

DocuSign lD: 36847546-9 1 9E-4ABC-A88E -21C021 3801 A4
(:tIY Or
Yucaipa Fire Requesf Form (Exhibit B)
Attachment to the Community Activity Grant Application/SEP Process

2. <'27" ? -;i ui
N)22-,2023-Fiscal Year:

Date Application submitted:
5t24t23
SECTION 1 - GENERAL INFORMATION
Rotary Club of Yucaipa
PO Box 661 Yucaipa, CA 92399
Name of Applicant / Organization
Mailing Address:

Phone Number:

Contact:

Todd Gutjahr
Name Phone Number
Applicant Signature:

E-rnail address
Title
SECTION 2_ EVBNT INFORMATION
68th Annual Christmas Parade
Event Name:

Event Location:

Event Date:

Estimated Event Attendance Nurnber:

Yucaipa Blvd (CA ST to 6th St)
1219123 8 a.m.-3 p.m
Event Time
5000
SECTION 3 - YUCAIPA FIRE SERVICBS RBQUESTBD
TBD
Number of Fire/EMS Requested:

Dstes Requested:

Additional Information :
1219123 11 a.m.-3 p.m.

Times Requested:

TO BE COMPLETED BY YUCAIPA FIRE
Reviewed by:

Signature:
by:

Fire thief
Title:

Totcrl Cost for In-Kind Request:

City of Yucaipa Community Activity Crants Application, Rev. 0312022 $0.00
Date
5124123
Page I04/08/2024 City Council Agenda 118

LrLrreLr\Jtyt I t-t I
\'.. a I l/a
.7.;r. , a \-r!rUtJULr-l-u'tv--t, (JU-()l'r1Er-&letl)VI JC IZf Wf Public Works Department Requesf Form (Exhibit C)
Attachment to the Community Activity Grant Application/SEP Process Fiscal Year:

Date Application subrnitted:
2022-2023
5125123
SECTION 1 - GENETTAL INFORMATION
Rotary Club of Yucaipa
PO Box 661 Yucaipa, CA 92399
Name of Applicant I Organization
Mailing Address:

Phone Nurnber:

Contact:Todd Gutjahr
Name
[email protected]
Phone Number
Applicant Signature:

E-mail address
Title:

SECTION 2 -EVENT INFORMATION
68th Annual Christrnas Parade
Yucaipa Blvd (CA. St. to 6th St.)
Eveut Name:

Event Location:

Event Date:

Estimated Event Attendance Number:

Event Time. B a.m.-3 p.m.1219123
5000
SBCTION 3-PUBLIC WORKS SERVICES REQUESTBD
Number of Public Works Staff Requested: _
Equipment Rentals and Quantity Requested:

Z cones 100 A Deli.eators 40 A Street closures 1 3 A Signag. 1 3 Dotes Requested:1219123 Times Requested:B:30 a.m.-3:30 p.m.

Projected Staff Time Expense , $2,000 Equipment Expense: $900 Additionalrnformation. ltems to include staff time (set-up and take-down of road closures, assisting with clean up of trash boxes, use of electronic message boards, a small generator, small announcing stage/riser, and misc. traffic control equipment).

TO BE COMPLETED BY PUBLIC WORKSDEPARTMENT
Reviewed by:

Signature:Fwviw lrutnlt
by:

Title. Director of Development Services/City Enginere Date 5124123 Total Costfor In-Kincl Request: $S,1 00
City of Yucaipa Comrnunity Activity Grants Application, Rev. 0312022 Page I 04/08/2024 City Council Agenda 119

TO:

FROM:

Honorable Mayor and City Council

CITY OF YUCAIPA

AGENDA REPORT
Agenda ltem No._
rfFermin Preciado, Director of Development Services/City Engineer Landon Kern, Assistant City Engineer Ll(
Kevin Garcia, Assistant Engineer (q
FOR:City Council Meeting of April 8,2024
SUBJECT: Award of Contract - Fiscal Year 202312024 Street Striping Program - Project No.

Itt97
RECOMME,NDATION:

That the City Council:
1) Award and authorize the City Manager to execute a contract, and the City Manager or his designee administer the terms of the contract to the lowest responsive bidder, PCI of Azusa, CA, in the amount of $18,1l0 for the Fiscal Year 202312024 Street Striping Program - Project No. I I197 (Project); and
2) Approve the amount of $4,500 for construction contract contingency and the amount of $2,700 for construction contract administration, staff time, and inspection costs for a total construction budget in the arnount of $25,310; and 3) Authorize the City Manager or his designee to administer the distribution of the contract contingency; and
4) Approve the plans and specifications prepared for this Project.

BACKG RO UND/DISCUSSION :

On March 13,2023,the City Council approved the FY202312024 Pavement Management Program (PMP). Included as a part of the PMP is the Street Striping Program (Project).

The Project includes installation of new striping and revitalization of existing pavement striping and markings throughout the City as part of the City's overall PMP. The proposed locations include Wildwood Canyon Road (Mesa Grande Drive - Oak Mesa Drive), Susan Street (Holmes Street - Elaine Way), Yucaipa Boulevard (3rd Street - 4th Street), Bryant Street (Mountain View Street - Avenue E), and California Street (Avenue A - Avenue B).

Staffpublicly advertised the Project for construction bids and on March 26,2024, four (4) bids were received from contractors as follows:
7 04/08/2024 City Council Agenda 120

Contractor Bid Amount
Safe USA Inc.$33 ,935.50
PCI $ I 8,1 10.00
Superior Pavement Markings $34,990.00
CAT Tracking Inc.$27,136.25
PCI of Azusa, CA, is the apparent lowest responsible bidder. The Engineer's Estimate for the Project is $24,600. Staff has reviewed the bid documents and determined that the documents meet the requirements of the contract specifications. PCI has completed several similar projects for the City in the past and their work has been deemed satisfactory. As a result, staffrecommends that the City Council award and authorize the City Manager to execute a contract for the Project to PCI in the amount of $18,110.

FISCAL IMPACT:

The estimated cost of this Project in the amount of $25,310 is included in the adopted FY202312024 Capital Improvement Program. No further fiscal impact is anticipated.

Attachments:
l. Bid Summry

2. Agreement
Approved by:
04/08/2024 City Council Agenda 121

Attachment 1
04/08/2024 City Council Agenda 122

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04/08/2024 City Council Agenda123

Attachment 2
04/08/2024 City Council Agenda 124

AGREEMENT
THIS AGREEMENT is made and entered into this 8th day of April 2024, by and between the City of Yucaip4 a municipal corporation, hereinafter refened to as "City", and PCI located at 975 W. I't Street
Conffactor / Company Name Sffeet Address
Azusa 91702 (562) 218-0504 hereinafter refened to as "Conffactor" City State Zip Code Phone
PROJECT: 2023/2024 Street Stripine Proeram Proiect No.l I 197 WITNESSETH, in this consideration of their covenants, the parties hereto agree as follows:

The contract documents for the Project shall consist of the Notice Inviting Sealed Bids, Instructions to Bidders, Proposal, General Specifications, Standard Specifications, Special hovisions, Plans, and all referenced specifications and appendices; together with this Agreement and all required bonds, insurance certificates, permits, notices, and affidavits; and also including any and all addenda or supplemental agreements clariffing, amending, or extending the work contemplated as may be required to insure its completion in an acceptable manner (collectively, the "Contract Documents"). The Contact Documents are made a part hereof as though fully set forth herein.

In consideration of such work, City agrees to pay Conffactor and Contractor agrees to accept the sum of Eishteen Thousand One Hundred Ten Dollars and Zero Cents ($1E.t10.00) in the manner provided in the Contract Documents and subject to adjustment provided therein.

Concurrently with the execution of this Agreement, Contractor shall file with the City the bonds and certificates of insurance specified in the Contract Documents and subject to adjustrnent provided therein.

This Contract shall not be assigred without the written permission of the City Council.

IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written.

ATTEST CITY OF YUCAIPA
A Municipal Corporation
Ana Sausedz, City Clerk
CA
Chris Mann, City Manager
CONTRACTOR:

Date

FUNDS AVA I LA BLE/INSU RANCE
APPROVED:

Phillip White, Director of Finance
Fermin G. Preciado, Director of
Development Services/City Engineer
APPROVED AS TO FORM:

PCI Date
Steven Graham, City Attorney
04/08/2024 City Council Agenda 125

Agenda Item No._

CITY OF YUCAIPA

AGENDA REPORT
TO:Honorable Mayor and City Council
FROM: Fermin Preciado, Director of
Landon Kern, Assistant City
Todd Gutjahr, Public Works
Engineer tV
FOR: City Council Meeting of April 8,2024
SUBJECT: Award of Contract - New City Yard Fencing Project - Project No. I 1208 RECOMMENDATION:

That the City Council:
l) Award and authorizethe City Manager to execute a contract, and the City Manager or his designee administer the terms of the contract to the lowest responsive bidder, AB Fence of Beaumont, CA in the amount of $222,247 for the New City Yard Fencing Project - Project No. I 1208 (Fencing Project); and
2) Approve the amounts of $25,000 for construction contract contingency and the amount of $10,000 for construction contract administration, stafftime, testing, and inspection, for a total construction budget in the amount of $257,247; and 3) Authorize the City Manager or his designee to administer the distribution of the contract contingency; and
4) Approve the plans and specifications prepared for the Fencing Project.

BAC KG ROUND/DISCU SSION :
ln2020,the City Council approved the New City Yard Relocation Project (Relocation Project), which included removing and relocating the City Yard facilities as part of the Oak Glen Creek Specific Plan.

The Relocation Project was completed in phases and included the installation of three (3) steel structures, the installation of tenant improvements inside those buildings, and the design and installation of underground utilities, site/access-road paving, fencing, and landscaping.

The remaining phases of construction for the Relocation Project include the installation of fencing and landscaping. The Fencing Project includes the installation of perimeter fencing and gates to secure the City Yard facility.

The Fencing Project was advertised for bids on December 19,2023. On January 24,2024, four (4) sealed bids were received and opened as follows:

Engin..{?.
8 04/08/2024 City Council Agenda 126

Contractor Bid Amount
Harris Steel Fence Co $396,052
Red Hawk Services $274,449
Alta Fencing Company $25 9,121
AB Fence Company, Inc.s222,247
Engineers Estimate $200,000
AB Fence Company, Inc (AB Fence) of Beaumont, CA, is the apparent responsive low bidder. Staff has reviewed the bid documents and determined that the documents meet the requirements of the construction contract specifications. AB Fence has performed similar work for the City of Yucaipa, and their work has been deemed satisfactory. As a result, staff recommends that the City Council award and authorizethe City Manager to execute an agreement for the Fencing Project to AB Fence in the amount of $222,247.

Completing the new Fencing Project is a significant highlight for the City and an essential step towards completing the Relocation Project and achieving one of City Council's Goals for 2024.

FISCAL IMPACT:

The Project amount of $257,247 is included in the adopted FY24 Capital lmprovement Program.

Attachments:
l. Bid Summary

2. Construction Agreement - AB Fence Compffiy, Inc.

Approved by:z
04/08/2024 City Council Agenda 127

Attachment I
04/08/2024 City Council Agenda 128

04/08/2024 City Council Agenda129

Attachment 2
04/08/2024 City Council Agenda 130

AGREEMENT
THIS AGREEMENT is made and entered into this $ day of April 2024 by and between the City of Yucaip4 a municipal corporation, hereinafter referred to as "City," and
AB Fence located at 1440 Beaumont Ave. A2#324
Contractor / Company Name Street Address
Beaumont 92223 (844) 707-0007 hereinafter referred to as "Conffactor" City State Zip Code Phone
PROJECT: New Citv Yard Fencine Proiect - Proiect No. I1208 WITNESSETH, in this consideration of their covenants, the parties hereto agree as follows:

The conhact documents for the Project shall consist of the Notice Inviting Sealed Bids, Instructions to Bidders, Proposal, General Specifications, Standard Specifications, Special Provisions, Plans, and all referenced specifications and appendices, together with this Agreement and all required bonds, insurance certificates, permits, notices, and affidavits; and also including any and all addenda or supplemental agreements clarifuing, amending, or extending the work contemplated as may be required to ensure its completion in an acceptable manner (collectively, the "Contract Documents"). The Confact Documents are made a part hereof as though fully set forth herein.

In consideration of such work, City agrees to pay Conffactor, and Contractor agrees to accept the sum of Two Hundred Twentv-Two Thousand. Two-Hundred Fortv-Seven Dollars and 00 Cents ($222.247.00) in the manner provided in the Contract Documents and subject to adjustment provided therein.

This Contract shall not be assigred without the written permission of the City Council.

IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written.

ATTEST:CITY OF YUCAIPA
A Municipal Corporation
Chris Mann, Ciry Manager
CA
Ana Sauseda, MMC
Director of General Services/City Clerk

FUNDS AVA I LA BLE/INSURA NC E
APPROVED:

Phillip White, Director of Finance
Fermin G. Preciado, Director of
Deve lopment Services/C ity Engineer
APPROVED AS TO FORM:

AB Fence Company, Inc.

Date
CONTRACTOR:

Date
Steven Graham, City Attorney
04/08/2024 City Council Agenda 131

Agenda Item No.

CITY OF YUCAIPA

AGENDA REPORT
TO:Honorable Mayor and City Council
FROM:

FOR: City Council Meeting of April 8,2024
SUBJECT: Contract Change Order No. 2 to the Contract with Excel Landscape, Inc. for Parks, Medians, and Detention Basin Maintenance Program
RECOMMENDATION:

That the City Council approve and authorize the City Manager to execute and authorize the City Manager or his designee to administer the terms of Change Order No. 2 to the contract with Excel Landscape, Inc. in the not-to-exceed amount of $23,058 for a revised contract total of $442,650 for City's Parks, Medians, and Detention Basin Maintenance Program.

BAC KG ROUND/DI SC U SSI ON :

On September 28, 2020, the City Council awarded a contract for the landscape maintenance of the City's Parks, Medians, and Detention Basin Maintenance Program (Program) to Excel Landscape, Inc. (Excel) in the amount of $280,634.86 for the remainder of FY21 and $374,179.81 annually starting with FY22. The contract was for three (3) years and allowed two (2) annual extensions.

On February 14,2022, the City Council awarded Change Order No. I to the contract in the amount of $17,400 for the addition of Five Winds/El Dorado Ranch tree maintenance, litter removal at the Yucaipa Boulevard/lnterstate l0 Interchange, and landscape/irrigation repairs as deemed necessary for a revised total annual amount of $391,579.81 for FY22.

On June 26,2023, City Council awarded the First Extension and Amendment to the Program, which included an increase in the contract price based on the change in the Consumer Price Index for the Riverside-San Bernardino-Ontario, CA Area for all Urban Areas (CPI) for March of 2023,in the not- to-exceed annual amount of $419,592 for the Program.

In March of 2024, staff requested a proposal from Excel for monthly landscape maintenance and repair services costs for the enhanced maintenance of the Five Winds/El Dorado Ranch park facility.

The enhanced maintenance will be supplemental to the tree maintenance added with Change Order No. I and includes the removal of grass/weeds around and between the additional trees surrounding Fermin Preciado, Director of Development Services/City gngin""r(' Scott Washbum, Deputy Director of Pub,lic Worksfl, q\).

Todd Gudahr, Public Works AnaUst fr
9 04/08/2024 City Council Agenda 132

the trails that have been planted as part of the development of the Five Winds/El Dorado Ranch park facility. Proposed Change Order No. 2 also includes additional weed abatement in other areas of the facility along Oak Glen Road. Excel quoted $7,686/month ($23,058 for the remainder of FY24) for this enhanced monthly landscape maintenance and repair services.

Staffis recommending that the City Council approve and authorize the City Manager to execute and authorize the City Manager or his designee to administer the terms of Contract Change Order No. 2 with Excel forFY24 in the amount of $23,058 and for revised annual amount of $442,650.

FISCAL IMPACT:

No fiscal impact. The Change Order amount is included in the FY24 budget.

Attachments:
l. Change Order No. 2
Approvedby: 4
04/08/2024 City Council Agenda 133

Attachment 1
04/08/2024 City Council Agenda 134

City of
Date:4t8t2024
Contract Change Order No.

Contractor:

PIJBLIC WORKS DEPARTMENT
City Contract No. 21
Purchase Order No. 20240244
2 Project:

Chooge Proposed:

Additive:
at
El Dorado
Deductive
The additive and/or deductive work as stated above is compensable as Changes ln Work under the provisions of Section 3 of Standard Specifications for Public Works Construction (Latest Edition).

Deductive Additive
$0.00 $23,058.00
Adjustment of Contract Time of Completion:

Agreed Contract Change Order price.

Contract Amount:

Previously Approved Change Order Numbers:

Previously Approved Contract Change Order Amount.
$ at 9,592.00
$ +t 9,592.00 eon Contract Amount - lnctuding Extensions &Amendments) $u2,650.00
Date
Date
Date
3mo
$23,058.00
$
New/Revised Total Contract Amount:

Reviewed and Approved by Const. Manager:

Approved by Caty Engineer:

Approved by City Manager:

Accepted by:

Excel Landscape Date
04/08/2024 City Council Agenda 135

Agenda ltem No._
TO:

FROM:

FOR:

SUBJECT:

CITY OF YUCAIPA

AGENDA REPORT
Honorable Mayor and City Council
Megan Wolfe, Director of Community Services fvn/
Mary Johnsoo, Community Services Supervisor M1
City Council Meeting of April 8, 2024
City of Yucaipa Fourth of July Fireworks Show
RECOMMENDATION:

That the City Council:

I ) Authorize the City Manager to execute a contract with Pyro Spectaculars, Inc. in the amount of 542,145, to produce a Firework Show; and
2) Approve the closure of Chapman Heights Road west of lOth Street and east of 13th Street, and the closure of Gold Mountain Road north of Chapman Heights Road from 6:00 p.m. until l0:00 p.m. on July 4,2024.

DISCUSSION:

The City of Yucaipa is hosting a 4th of July Celebration and Fireworks Spectacular on Thursday, July 4, 2024.

The purchasing policy was followed, and the City Manager has approved the sole sourcing of PYRO Spectaculars lnc.

The Fireworks show will begin at 9:00 p.m. The program includes fireworks. music production and choreography, a licensed pyrotechnic operator, specialized crew, an electric firing system, and pyrotechnic saf'ety equipment. The program will last approximately 20 minutes. The Fireworks launch area will be consistent with previous years' and will be located at Yucaipa High School in the northwest baseball field.

This year's event will include live entertainment, giant games, fbod and merchandise vendors, and an activity area to include fun for the whole family. Staff will work through the details of the event and meet with the Yucaipa Calimesa Joint Unified School District personnel, Yucaipa Police and Fire, and the Public Works Department to address specific conditions of the event.

FISCAL IMPACT:

Recommendation I . Has a cost of $42,145 which is included in the proposed FY 2024-25 budget.

Approved by
I
10 04/08/2024 City Council Agenda 136

TO:

FROM:

Agenda Item No.

CITY OF YUCAIPA

AGENDA REPORT
Honorable Mayor and City Council
Jennfier Crawford, Assistant City Manager5d-
Ryan Miller, Housing and Economic Development Analyst @ FOR: City Council Meeting of April 8,2024
SUBJECT: Facility Lease Agreement - Yucaipa VisionQuest Art Gallery Center

RECOMMENDATION
That the City Council authorize the City Manager to execute a Facility Lease Agreement with Yucaipa VisionQuest for the lease of city-owned property located at35l36 Avenue A.

DISCUSSION
In November2018, the City Council approved a five-year lease with Yucaipa VisionQuest (YVQ) for the city-owned property located at35l57 Yucaipa Boulevard (Blvd. Lease), with intent to have an art gallery in Uptown on the Boulevard. In addition, YVQ was simultaneously occupying a supplementary city-owned property located at 35136 Avenue A for storage and art activities associated with their day-to-day operations. The Avenue A Agreement expired in2020; however, had lease extension terms. With the onset of Covid-I9, YVQ and City staff transitions, the renegotiation of the lease terms had not taken place.

With the expiration of the Blvd. Lease approaching and the realization that the Avenue A Agreement had not been officially extended, discussions began to take place between City staff and the YVQ President. The discussions revolved around the organization's structure, the impact of Covid-19 and their ability to occupy both or one of the City-owned facilities. YVQ's President indicated that occupying both properties was not financially feasible. Staff worked with the YVQ's President to discuss downsizing their operation to one facility. After negotiations, YVQ's President took the conversation to the Board for a vote.

YVQ's Board voted to vacate the Yucaipa Boulevard location at the expiration of the Blvd. Lease and enter a new lease agreement for Avenue A. YVQ is working on Board development and rejuvenating their mission to ensure art and promotion of local artists is available in the community.

FISCAL IMPACT
Under the terms of the one-year lease, YVQ will pay the City a total of $8,234.04 for the lease of the Property.
11 04/08/2024 City Council Agenda 137

Attachment:
l. Facility Lease Agreement
Approved By:z-
04/08/2024 City Council Agenda 138

ATTACHMENT 1

04/08/2024 City Council Agenda 139

RECORDING REQIIESTED BYA TD WHEN RECORDED MAIL TO:

City Clerk
City of Yucaipa
3427 2 Yucaipa Boulevard
Yucaipq CA 92399
G.C.

ABOVE

FACILITY LEASE AGREEMENT
35136 Avenue A Yucaipa, cA g23gg
APN: 031906118 and APN: o3t9o6tt9
. _ This rease agrcemort (*Lease') is made and entered into this lo"v orEJ(9.|!*Jf t ; betrneenthe crry or v[JCAIrA a municipal corporation (ffi$y:'ciy') and the YUCAIPA VISIONQUEST, a California non-profit corporation (,Tenant, or*YvQ'). The parties to this Lease may be referred to herein as .fiarty,, or collectively as the"parties." I. SCOPE OF'AGREEMENT
The city grants
Jo wQ and wa^y^rfF.F. crty a lease to use the 35136 Aveirue A,also knoum as Assessor's Parcel ortgdsrtg, oltgitollg, which includes ftese fwo (2)buildings thereon (hereinafter relbrred to as "the leased premises ) r, tt" terms andconditions set forth herein.

IL ENTIRE AGREEMENT
This Lease is the complete agreement of the parties with respect to the subject matterhereof.

III. TERIVI OF LEASE; EXTENSION; TERMTNATION
The initial term of this Lease shall_be fora period of twelve (12) months commencing onJanuary ls\ 2024, and ending on Decemrb.i 31, zoi+. rni, Lease may be terminated byeither party, with or without cause, upon-thir-ry (30) davs written notice to the other party.The city shall provide such notice-onty ader *p..ifrt action uv tnr-city council toterminate this Lease. ry. LEASING Of'X'ACILITy; RENT
In consideration of the mutr.ral coveornts contained herein and the paym€,nt by yVe tocity the fee of $686-17 per mouth, by tte I* a.y oreacr calendar month, without priornotice or dernand, and without offset -or
deduction, Cityhereby fr** t, frq, and We
04/08/2024 City Council Agenda 140

v.
vI.
vrr.
hereby leases from the City, the facility located at 35136 Ave,nue A, yucaipa, Califomia.

UTILITTES ATID MAINTENAI|TCE
Tenant Responsib ilities :
l.WQ shall pay for utilities as defined, trash se,rdco, gffi usage, electricity u.sage, alarm and telephoue seivice necessitated by h/Q's use of the]teasea premises.

2. YVQ, as the tenan!, th"ll b" responsible for providing and paying for hash re,moval and disposal services for the leased premises. This inchAei #"gi"g fo.r"gof., hash pickup and ensuring that all waste generated by yVe's *"-of [r" premises is properly disposed of in compliance with local reguiations. 3- Duing the term of this Lease, WQ shall conduct routine maintenauce at its cost.

The partigl agree that the term'toutine maintenalse,' shall include m Aay-to_aayor periodic maintemarrce actiwitics, such as janitorial senri@s, 8nd int€mal cosmetic r€pairs i.e., painting replacement of lighting bulbs, which are intendedto maintain the premises in a manner such thai it *tt not deteriorate frrom itscondition before leased, normal wear and tear excluded.

Ctty Responstbilittes :

4. The City is responsible for utilities defined as lvater usage and sewer usage. a. The city is not responsible to provide cost of said utilities. 5' The City agrees to perform and pay for fiont yard landscaping and any major orstructural maintenance of the bruilding orcluding dunagc caused by ienant, inaddition to the cost of irrigation watcr for the fronl yard.

PERFORJUANiCE
l' The City encourages the WQ to develop a comprehensive business plan that outlines strategies for achieving sufficiency by the end of the agreement term.

USE OT'LEASED PREMISES
1' The leased premises will be used by the WQ to exhibit and or sell local artisans,worlc, office and meeting space for art related activities md staff, hold art classes, andfor no other use or purpose without the exp,ress writte,n consent of the City M;ger.

2. Modifications to the leasod premises may be made by the yve, subject to priorwritt€n approval by the City and at no cost to the City. 3' The- WQ agrees that it will, upon termination of this lease, retunn the lease premisesin the same condition as at the commencement of the term of the lease, re,isoiable 2 04/08/2024 City Council Agenda 141

wear and tear excluded.

V[I. INSURANCEREQUIREMENTS
lvQ snau procure and maintain, for the duration of the Lease, insurance against claimsfor injuries t3-nenons or dnmoges to property, which may arise frrom or in connectionwith the YVQ,s operation and use of said iremises:
1' Comme'rcial General Liability:
-$1,000,000 per occurrence for bodily injury, personalinjury, and property damage- If Commercial Ceneral Liability o. otnE fo.* with ageneral aggregate limit is used, either the general aggregate rimit snaU appty separatetyto this projecv location or the. general "ggreg"te iiniit sha[ be twice t[€ *quioioccurrence limit Coverage shall be at leastas bioad as ISO CGL occurrence form GC0001; 2' workers' 9-oTry-T"!* as requircd by the Labor Code of the State of California andEmployers, Liability Insurance; 3' Automotive Liability: $1,000,000 p€r occun€nc-e for bodily injury and propertydamage' This shall include oume4 hi*4 and non-ovmed audobiies. coverage shallbe as broad as ISo CGL occurrence form CG 0001. Auto liability is required only ifautos will be used in performance of this conhact; 4' All policies, except for Workers' Compensation (requires Certificate of Ins,ranceonM, shall name, by endorsemeir! p"gy of yucaipa its e,mployees, office,rs, agmts,and volunteers as additional insureds. rhis emoorss;€nt shall be provided to the Cityprior to or concurexrt with the Tenant,s exeoution of this Lrase ; 5' The endonseme'lrt shall provide that such insurance afforded to the additional insuredsshall be primary, but only as r'spects to this Lease, and insurance maintained by theCity, its ernployees, officers, agents, and vohrnteers rlAt U. ,on-"oonibotiog; 6' Each insurance p!.y required by this clause shall be e,ndorsed to state that coverageshall not be suspended, voide4 cancelled, reduced io.oro4g. or in limits excrcpt afterthirty (30) days prior writteNr notice has been gr.r, to tn" citi.

DI INDENM\ilHCATION AND IIOLD IIARMLESS
wQ shall hdemnify, defend (with l-eg.fl :9u*"1 approved by cig, which such approvalby Crty shall not be unreasonably witrrheld) *a uia nur-t"ss city and its elected andappointed offi.cials, officers, empioyees, servants and agenB from and against 61qlaims,actions, Iiabilities, losses, damages, costs, attorneys' i.g. and other expemse(s) of anynature for loss or damage to property, or rqiury to or death or p.ooori *ir* in anymannet whatsoever, directly or in&ectly, by itason of tris Lease ;.t6;; ogcupancyof the Premises by wQ (collectively "ii*r1ry1, *n tl* the claim be made d,ring theLease term or thereafter, except *.h lorr, d;&., i"jury or death caused by ttre sole 3 04/08/2024 City Council Agenda 142

negligence or willful misconduct of the City. The liability of We hereunder shall not belimitedby the insurame provisions of this Lease. rhe indemnifi.;ti"q dJdefense andhold harmless provisions ofthis section shall survive the expiration orie;ination of thisLease and shall relate back to all periods of YVQ's previous possession of tn" premises. }L DESTRUCTION OF PREMISES
Should said Prerrises be damaged or deshoyed by any cause not the fault of the yve, City may, at City,s sole option, repair the saure.

XI. MORTGAGES AND OTM,R ENCI]MBRANCDS
Tenant shall not mortgage, hlpothecate or otherwise e,ncumber or cause any liens to beplaoed upon the Prernises or the freehold estate of City. )il. ASSIGNABILTTY
Tenant shall not sublease the premises, and any attempt to do so shall tenninate this Leasewithout firther action on the part of the City.

X[I. DEFATILT
1' Exce'pt as otherwise provided in this Lease, at any time one party is in default orbreach of any provision of this -L*., the other'p*y ,uy give'written notice toremedy zuch default or breach. If the default or breach-is ,"*"ii"d within thirty (30)days following such notice, then this Leas€ shall continue in full force and effect. If,(1) zuch default or breach is not rernedied withitr said thirty (30) dat p"t"C or (2) thenatur€ of the defrult or breach is such that it cannot rasooaityt" i,,ir"a within'thirty(30) days and-the defautting party fails to commence to cure within the thirty (30) dayperiod and thereafter dilig€ntly prosecute the sure to completion, then the non-defaulting Pltr qay, at its optiou terminate this Lease and,if tenninated by City,take possession of the PremiJes without firther notice *a rnaf aro Ur entitted tosuch damages or other remedies t law or in equity are availabri to "itno purtybecatse of such default or breach. Termination of tnir Lease puou*t to this Sectionshall not be considered a waiver of damages or other .-o&es at law or in equityavailable to either pady because of such aJfaut or brreach. Each term and conditionof this Lease shall also be deemed to be a covenant. 2' A waiverbv."t*oparty of any d"F{, orbreach by the otherparry of any provision ofthis Lease shall not constitute or be deemed to be! waiver or*y *u*i,i"", or otherdefault or breach. No waiver shall be binding, unless executed in writing by the pa4ymaking the waiver; waivers on lehalf of Citshall only be gi; bt;;lution of theCity Couacil. No waiver, benefit, privilege, or service vohmtarily given or performedby either party shall give the other party any contractual right by custom, estoppel, orothenrise. The subsequexrt acceptance of ,.lrt pursuant to this Lease shall notconstitute 3 -ruiuo of any preceaing default by Tenant other than default in thspayment of the particular rental payne.t so accepted, regardless of city's knowledgeof the preceding breach at the time of accepting ileient; nor shall acceptance of rent 4 04/08/2024 City Council Agenda 143

or any other palment {er expiration or texmination constitute a reinstatem€nt, exte,nsioq or renewal of the Lease or revocation of any notice or other act by City.

3. The making by Tenant by any gencral assignment, or general assignment for the beirefit of sreditors; the filing by or against Tenant oia petition Io have Tenant adjudged a banlnrpt or a petition for reorganization or afiangernent rmder aay law relating to bankruptcy unless the same is dismissed within- sixty (60) days; the appointnent of a tnrstee or receiver to take possession of substmtially aU of Tenant,s assets located at the Premises or of Tenant's interest in the Lcase, where possession is not restored to Tenmt within thirty (30) days; or the attachment, execution or otherjudicial seizure of zubstantially all of Tenant's assets located at the pre,mises or of Tenant's interests in the Lease, where such seianre is not discharg6{ qrirhin thirty (30) days; shall constitute a default under this Lease.

4. Qitf's Remedies. City shall have the following remedies if Tenant is in default or breach of the Lease, following notice and opportunity to ctne, as set forth above:
a. City may continue this Lease in full force and effect, and the Lease will continue in effect so long as City does not terminate Tenant's right to possessiorn, and the City shall have the right to the continued perforrranc. olteoaot of all of Tenants obligations and'duties under this Lease, and to coltect reirt ufren dge. Following Temant's default and for so long as Ctty has not terminated Tenant's right to possession on the Premises, if Tenant obtains the consent of the City Ciuncil qtv€n at an open and public meeting, Teirant shall have the right to, subte ttre leased premises or assign this Lease with the Crty's cons€nt which will not be unreasonably withheld"
b. In the went that the Lease is validly terrrinated in accordance with the terms ofthe Agreement, the Tenant shall not be held accountable for my outstanOing default paymelrts for the drration of the Agreement rmtil its termination. c. If Tenant is in default undcr terms of this Lcase, City may, after thirty (30) days,writt€n notice of default, terminate Te,nant's right 6 possession of the premises by unitten notice to Tenant. No act by the City6ther ri* giog written notice to Tenant shall terminate this Lease.

XIV. GENERAL PROVISIONS
1' Atto{neys' Fees. In the event that any action is brought by either party hcreto asagainst the other party hereto for the enforceure,nt oi a."iuotio, ;a;t;ght ".remedy in or under this kase or for the breach or eirforcsm€,nt of any *r"oiot otcondition of this Leasq the prevailing party shall be elrtitled to recover reasonable attomeys' fees and litigation costs from the other party.

2. Waiver.
a. No waiver of any breach of any of the teflns, covenants, agreerne,nts, restriotionsor conditions of this Lease shall be constnred as a waiier of any succeeding breach of the satne or other covenants, agrcements, restriction, *d conditions 5 04/08/2024 City Council Agenda 144

hereof.
b. City's cons€ttt to or approval of any act shall not be deemed to render gnnccessary the obtaining of City's corutqrt to or approval of any subsequent act by Tenant.

The acceptance of rent hereunder by City shall noi constitute a waiver of anypreceding breach by Tenaot of aoy provision hereot other than the faihre of Tenant to pay the particular rqrt so accepted, regardless of City's knowledge of such preceding breach at the time of its acceptance of such re,nt.

3. Entrv by Ciw: InsPection. City reserves the right for City and City's agents and representatives to enterupon the h,emises at any reasonable time and after riasonable notice to Tmant for the purpose of inspecting tire hemises, to examine the condition thereof, including their €nvircmmeotal condition; showing the sarne to prospoctive purchasers, tenants or lenders; making such alterations,-repairs, impro'vemenrc oradditions to fte ht--r9o, as Clty deems reasonable or nccessary; or attending tocrB's business and city's intenest hereunder, as clty may diem necessary ordesirable.

4. Relalionship of the Parties. The relationship of the parties h€rcto is trat of landlord and tenant and it is exprcssly understood and agre€d that City docs not in anyway, nor lor any purpose, become a parher of Tenant or a joint ve,nturrr with Tenaui in theconduct of Te,nant's business, or otherwise. 5- Incprporation of Hor A8recrreire: Modificafions. This Lease contains all agreementsof fte parties with respect to any matter mentioned herein. No prior agrle,ment orunderstanding pertaining to any such matt€r shall be effective. fnir l,ir" may bemodified only in wdting, and signed by the parties in interest at the time of zuchmodification.

6. Time of Essence. Time is expressly declared to be of the essence of this Lease. Each Iry ga each provision of this L€ase, performable by Tenant shafl be construed to be both a covenant and a condition.

7. Olitolaim. At the expiration or earlier termination ofthis kase, Tenant shall orecute, acknowledge and deliver to City, within five (5) days after unitteq demand from City P. T-**q a quitclaim deed or other document deemed necessary or desirable byCtty's counsel to rernove any cloud of this Lease from the reA- properry ,rUj."thersto.

8. Co'nstuction of Lea$e. Th9 language in all parts of this kase sharl, in all cases, beconstued as a whole and in accordance with its fair meaning and not restricted for oragainst either Crty or Tenant. The captions of the sestioni and subsections of this Lease are for convenience only and shall not bc considered or referred to in resolving questions of constnrction.

9. "citt''and "Tenant". The wods 'city- and "Tenant,,, wh€trever lsed herein" shall happlicable to one or more Penons, as the case may Le; the singular shall include the 6 04/08/2024 City Council Agenda 145

xIv.
plural; the neuter shall include the masculine and feminine; an4 if there bc more thqn one, obligations thereof shall be joint and several. The word 'lenson', uftenever uscd hercin' shall includo individuals, firms, associations and coporatio^. Wt***il tit Lease any words denoting undertaking, @venant or duty are used, zuch wordsshall have the same force and effect as though made in the forrr of condidons. l0- Qhgi:cc of Law: Vetlue. This Lease shall be govei:red by the laws of the State ofCalifomia' with venue for any legal actions, which ."y b. brought by either party against the otherparty in the county of san Bernardino, barro*ia] r J

NOTICES
Any notice to be given or other dosument to be delivered by either party to the other hereunder may be delivered in person to either party, or may -U"
a.posit lin the UnitedStates mail, in the State of Californiq duly registlreO or certifid, with postage ftllyprepaid and addressed to the party for whom intenaeo as follows:

TO CITY: City Ndanager
City ofYucaipa
34272 Yucaipa Blvd.

Yucaipa" CA92399
(909)797-2489,Ext 253
TO TENANT: yucaipa Vision euest
P.O. Box 1231
Yucaipa, CA92399
Attn: Angela Greco (g5l) 44Z4S3l
Eithg,r party he,reto may, from tirne to time, by written notice to the other party, designatea different address' which shall be zubstituted for the one above specified. Ii *v Joticeor other document is sent by registere.d or certified mail, as aforessi4 the same ,t "tt
U"deemed served or delivered on the third business aay after the mailing thercof, as aboveprovided.

XYI. SE\M,RABILITY
ffany provision ofthig Lease shall be adjudged to be invalid, void or illegal, it shall in noway affect, impair or invalidate any other provision(s) h"r*i the partiesiereby ag€eingthat they would have elrtered into the reuri'ining poriio, of this Lease notrrithstan&g theomission of the portion or portions adjudged invirid, void or iuega. I X\TII. COT]NTBRPARTS
This Lease may be executed in uny number of cormterparts, each of which, whenexectrted and delivere4 shall be deemed to be an original, and all of whiclq, taken 7 04/08/2024 City Council Agenda 146

together, shall be deemed to be one and the same instrument.

IN WTTNESS WIIEREOX', ttre parties hereto have executed this Lease on the date and year first above written-

CITY OF YUCAIPA
City Manager, Chris Mann
ATTEST:

City Clerk, Ana Sauseda
APPROVED AS TO FORM:

City Attorney, Steven Crraharn

YUCNPAVISION QUEST,
a Callfomla non-profit cor?oredon
Name:

Title:Qrug,#
8 04/08/2024 City Council Agenda 147

TO:

FROM:

FOR:

SUBJECT:

Agenda Item No.

CITY OF YUCAIPA

AGENDA REPORT
Honorable Mayor and City Council
Fermin Preciado, Director of Development ServiceVCity Engin .rF(' Ryan Miller, Housing and Economic Development Analyst q) City Council Meeting of April 8,2024
Facility Lease Agreement - Big Time Design LLC.

RECOMMENDATION
That the City Council authorize the City Manager to execute a Facility Lease Agreement with Big Time Design LLC, for the lease of the city-owned building and property located at 35157 Yucaipa Boulevard.

DISCUSSION
Big Time Design LLC (BTD), a clothing and apparel company specializing in screen-printing and embroidery, had expressed an interest in leasing the building and property located at 35157 Yucaipa Boulevard in the Uptown District to provide their services to Yucaipa residents, visitors, small businesses and non-profit organizations in Yucaipa and the surrounding region. BTD is expanding its operations to include a brick-and-mortar location in the City of Yucaipa that will better serve the local community and their partners. BTD is also committed to partnering with the City to provide "Yucaipa" branded clothing and apparel, to promote shopping local, Yucaipa brand recognition, and enhancing economic activity in the Uptown District.

The subject city-owned property was vacated by the prior tenant after their lease expired on December 31,2023. BTD approached the City in November 2023 and inquired about available commercial zoned properties that may be for lease in the Uptown District. City staff met with BTD on multiple occasions to identi$ potential properties that suited their requirements. On January 24,2024, BTD provided the city with a letter of intent that stated their desire to lease the city- owned property located at 35157 Yucaipa Boulevard.

Staff recognizes the advantages of having occupied commercial buildings in the Uptown District and leasing those owned by the city. In addition, BTD's presence would contribute to the ongoing economic development initiatives in the Uptown District. The lease of the property supports the City Council's adopted 2024 goals towards addressing the structural budget imbalance. 12 04/08/2024 City Council Agenda 148

FISCAL IMPACT
Under terms of the one-year lease, BTD will pay the City a total of $20, I 60 for the lease of the Facility.

Attachment:
l. Facility Lease Agreement
Approved By:
04/08/2024 City Council Agenda 149

ATTACHMENT 1

04/08/2024 City Council Agenda 150

RECORDING REQUESTE,D BY
AND WHEN RECORDED MAIL TO:

City Clerk
City of Yucaipa
3 427 2 Y ucaipa Boulevard
Yucaipd, CA 92399
EXEMPT FROM FEES PER G.C. 6I 03

SPACE ABOVE FOR RECORDERS USE ONLY

FACILITY LEASE AGREEMENT
35157 Yucaipa Boulevard
This lease agreement ("Lease") is made and entered into this _day of .2024 (the "Lease") by and between the CITY OF YUCAIPA, a municipal corporation ("Landlord" or "City") and the BIG TIME DESIGN, SP ("Tenant" or "BTD"). The parties to this Lease may be referred to herein as "party" or collectively as the "parties." I. SCOPE OF AGREE,MENT
The City grants to BTD and BTD accepts from City a lease to use the 35157 Yucaipa Boulevard Yucaipa, CA 92399, also known as Assessor's Parcel 319-061-05, which includes the building thereon (hereinafter referred to as "the leased premises") on the terms and conditions set forth herein.

II. ENTIRE AGREE,MENT
This Lease is the complete agreement of the parties with respect to the subject matter hereof.

III. TERM OF LEASE; EXTENSION; TERMINATION
The initial term of this Lease shall be for a period of (12) month commencing on March Lst,2024, and ending on February 28,2025, provided that this Lease may be extended by agreement of both parties up to (l) time for one (l) additional year. This Lease may be terminated by either party, with or without cause, upon thirty (30) days written notice to the other party. The City shall provide such notice only after specific action as directed by the City Manager.

IV. LEASING OF FACILITY; RENT
In consideration of the mutual covenants contained herein and the payment by BTD to City the fee of $1680 per month, by the 5th day of each calendar month, without prior notice or demand, and without offset or deduction, City hereby leases to BTD, and BTD hereby leases from the City, the facility located at 35157 Yucaipa Boulevard, Yucaipa, California.

I
04/08/2024 City Council Agenda 151

V. UTILITIES AND MAINTENANCE
Te nant Re spons ibilitie s
l. BTD shall pay for all utilities except water and sewer, but including gas, electricity, alarm, and telephone service necessitated by BTD's use of the leased premises.

2. BTD, as the tenant, shall be responsible for providing and paying for trash removal and disposal services for the leased premises. This includes arranging for regular trash pickup and ensuring that all waste generated by BTD's use of the premises is properly disposed of in compliance with local regulations.

3. During the term of this Lease, BTD shall conduct routine maintenance at its cost.

The parties agree that the term "routine maintenance" shall include the day-to-day or periodic maintenance activities, such as janitorial services, and intemal cosmetic repairs i.e., painting, replacement of lighting bulbs, which are intended to maintain the premises in a manner such that it will not deteriorate from its condition before leased, normal wear and tear excluded.

C i ty Re spons ibil it ie s :
l. The City is responsible for utilities defined as water usage and sewer usage. a. The City is not responsible for providing the cost of said utilities.

2. The City agrees to perform and pay for front yard landscaping and any major or structural maintenance of the building excluding damage caused by Tenant, in addition to the cost of irrigation water for the front yard.

VII. USE OF LEASED PREMISES
l. The BTD will utilize the leased property for showcasing and vending clothing, uniforms, and apparel. They also offer screen-printing and embroidery services.

2. BTD agrees to sell "Yucaipa" logoed clothing to promote the community through branding providing the city with economic engagement and activity in the Uptown District.
a. "Yucaipa Branded Clothing Display", BTD agrees to display a minimum of one (l) rack or one (l) section to display Yucaipa branded clothing.

Said Display shall be prominently featured within BTD's place of business.
b. BTD agrees to work with the City of Yucaipa's Economic Development Department to create four (4) seasonal logos to incorporate in the City Clothing Display. Such logos shall be featured on the Products sold by 2 04/08/2024 City Council Agenda 152

BTD.
c. All current City employees (the "Employees") shall be entitled to a lUoh discount on the purchase of clothing and apparel for work uniforms. BTD shall communicate with the HR Director to verifu current employees.

3. Modifications to the leased premises may be made by the BTD, subject to prior written approval by the City and at no cost to the City.

4. The BTD agrees that it will, upon termination of this lease, retum the lease premises to the same condition as at the commencement of the term of the lease, reasonable wear and tear excluded.

VIII. INSURANCE, REQUIREMENTS
BTD shall procure and maintain, for the duration of the Lease, insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the BTD's operation and use of said premises:
l. Commercial General Liability: $1,000,000 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/ location or the general aggregate limit shall be twice the required occurrence limit. Coverage shall be at least as broad as ISO CGL occurrence form GC 0001.

2. Workers' Compensation as required by the Labor Code of the State of California and Employers' Liability Insurance.

3. Automotive Liability: $1,000,000 per occurrence for bodily injury and property damage. This shall include owned, hired, and non-owned automobiles. Coverage shall be as broad as ISO CGL occurrence form CG 0001. Auto liability is required only if autos will be used in performance of this contract.

4. All policies, except for Workers' Compensation (requires Certificate of Insurance only), shall name, by endorsement, the City of Yucaipa, its employees, officers, agents, and volunteers as additional insurers. This endorsement shall be provided to the City prior to or concurrent with the Tenant's execution of this Lease.

5. The endorsement shall provide that such insurance afforded to the additional insureds shall be primary, but only as respects to this Lease, and insurance maintained by the City, its employees, officers, agents, and volunteers shall be non-contributing.

6. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30) days prior written notice has been given to the City. .lJ
04/08/2024 City Council Agenda 153

IX. INDEMNIFICATION AND HOLD HARMLESS
BTD shall indemnifu, defend (with legal counsel approved by City, which such approval by City shall not be unreasonably withheld) and hold harmless City and its elected and appointed officials, officers, employees, servants and agents from and against all claims, actions, liabilities, losses, damages, costs, attorneys' fees and other expense(s) of any nature for loss or damage to property, or injury to or death of persons, arising in any manner whatsoever, directly or indirectly, by reason of this Lease or the use or occupancy of the Premises by BTD (collectively "Claim(s)"), whether the Claim be made during the Lease term or thereafter, except such loss, damage, injury or death caused by the sole negligence or willful misconduct of the City. The liability of BTD hereunder shall not be limited by the insurance provisions of this Lease. The indemnification, legal defense and hold harmless provisions of this Section shall survive the expiration or termination of this Lease and shall relate back to all periods of BTD's previous possession of the Premises.

X. DESTRUCTION OF PREMISES
Should said Premises be damaged or destroyed by any cause not the fault of the BTD, City may, at City's sole option, repair the same.

XI. MORTGAGES AND OTHER ENCUMBRANCES
Tenant shall not mortgage, hypothecate or otherwise encumber or cause any liens to be placed upon the Premises or the freehold estate of City.

XII. ASSIGNABILITY
Tenant shall not sub-lease the premises, and any attempt to do so shall terminate this Lease without further action from the part of the City.

XIII. DEFAULT
L Except as otherwise provided in this Lease, at any time one party is in default or breach of any provision of this Lease, the other party may give written notice to remedy such default or breach. If the default or breach is remedied within thirty (30) days following such notice, then this Lease shall continue in full force and effect. If, (l) such default or breach is not remedied within said thirty (30) day period, or (2) the nature of the default or breach is such that it cannot reasonably be cured within thirty (30) days and the defaulting party fails to commence to cure within the thirty (30) day period and thereafter diligently prosecute the cure to completion, then the non- defaulting party may, at its option, terminate this Lease and, if terminated by City, take possession of the Premises without further notice and shall also be entitled to such damages or other remedies at law or in equity are available to either party because of such default or breach. Termination of this Lease pursuant to this Section shall not be considered a waiver of damages or other remedies at law or in equity available to either party because of such default or breach. Each term and condition 4 04/08/2024 City Council Agenda 154

of this Lease shall also be deemed to be a covenant.

2. A waiver by either party of any default or breach by the other party of any provision of this Lease shall not constitute or be deemed to be a waiver of any subsequent or other default or breach. No waiver shall be binding, unless executed in writing by the party making the waiver; waivers on behalf of City shall only be given by resolution of the City Council. No waiver, benefit, privilege, or service voluntarily given or performed by either party shall give the other party any contractual right by custom, estoppel, or otherwise. The subsequent acceptance of rent pursuant to this Lease shall not constitute a waiver of any preceding default by Tenant other than default in the payment of the particular rental payment so accepted, regardless of City's knowledge of the preceding breach at the time of accepting the rent; nor shall acceptance of rent or any other payment after expiration or termination constitute a reinstatement, extension, or renewal of the Lease or revocation of any notice or other act by City.

3. The making by Tenant by any general assignment, or general assignment for the benefit of creditors; the filing by or against Tenant of a petition to have Tenant adjudged a bankrupt or a petition for reorganization or iurangement under any law relating to bankruptcy unless the same is dismissed within sixty (60) days; the appointment of a trustee or receiver to take possession of substantially all of Tenant's assets located at the Premises or of Tenant's interest in the Lease, where possession is not restored to Tenant within thirty (30) days; or the attachment, execution or other judicial seizure of substantially all of Tenant's assets located at the Premises or of Tenant's interests in the Lease, where such seizure is not discharged within thirty (30) days; shall constitute a default under this Lease.

4. City's Remedies. City shall have the following remedies if Tenant is in default or breach of the Lease, following notice and opportunity to cure, as set forth above:
a. City may continue this Lease in full force and effect, and the Lease will continue in effect so long as City does not terminate Tenant's right to possession, and the City shall have the right to the continued performance of Tenant of all of Tenant's obligations and duties under this Lease, and to collect rent when due. Following Tenant's default and for so long as City has not terminated Tenant's right to possession on the Premises, if Tenant obtains the consent of the City Council given at an open and public meeting, Tenant shall have the right to sublet the leased premises or assign this Lease with the City's consent which will not be unreasonably withheld.
b. In the event that the Lease is validly terminated in accordance with the terms of the Agreement, the Tenant shall not be held accountable for any outstanding default payments for the duration of the Agreement until its termination. c. If the Tenant is in default under terms of this Lease, City may, after thirty (30) days' written notice of default, terminate Tenant's right to possession of the Premises by written notice to Tenant. No act by the City other than giving written notice to the Tenant shall terminate this Lease.
5 04/08/2024 City Council Agenda 155

XIV. GENERAL PROVISIONS
l. Attomeys' Fees. In the event that any action is brought by either party hereto as against the other party hereto for the enforcement or declaration of any right or remedy in or under this Lease or for the breach or enforcement of any covenant or condition of this Lease, the prevailing party shall be entitled to recover reasonable attorneys' fees and litigation costs from the other party.

2. Waiver.
a. No waiver of any breach of any of the terms, covenants, agreements, restrictions or conditions of this Lease shall be construed as a waiver of any succeeding breach of the same or other covenants, agreements, restrictions and conditions hereof.
b. The City's consent to or approval of any act shall not be deemed to render unnecessary the obtaining ofCity's consent to or approval ofany subsequent act by Tenant. The acceptance of rent hereunder by City shall not constitute a waiver of any preceding breach by Tenant of any provision hereofl, other than the failure of Tenant to pay the particular rent so accepted, regardless of City's knowledge of such preceding breach at the time of its acceptance of such rent.

3. Entry by City: Inspection. City reserves the right for City and City's agents and representatives to enter upon the Premises at any reasonable time and after reasonable notice to Tenant for the purpose of inspecting the Premises, to examine the condition thereof, including their environmental condition; showing the same to prospective purchasers, tenants or lenders; making such alterations, repairs, improvements or additions to the Premises, as City deems reasonable or necessary; or attending to City's business and City's interest hereunder, as City may deem necessary or desirable.

4. Relationship of the Parties. The relationship of the parties hereto is that of landlord and tenant, and it is expressly understood and agreed that City does not in any way, nor for any purpose, become a partner of Tenant or a joint venturer with Tenant in the conduct of Tenant's business, or otherwise.

5. Incomoration of Prior Agreements: Modifications. This Lease contains all agreements of the parties with respect to any matter mentioned herein. No prior agreement or understanding pertaining to any such matter shall be effective. This Lease may be modified only in writing, and signed by the parties in interest at the time of such modification.

6. Time of Essence. Time is expressly declared to be of the essence of this Lease. Each term and each provision of this Lease, performable by Tenant, shall be construed to be both a covenant and a condition.

7. Ouitclaim. At the expiration or earlier termination of this Lease, Tenant shall execute, 6 04/08/2024 City Council Agenda 156

acknowledge and deliver to City, within five (5) days after written demand from City to Tenant, a quitclaim deed or other document deemed necessary or desirable by City's counsel to remove any cloud of this Lease from the real property subject hereto.

8. Construction of Lease. The language in all parts of this Lease shall, in all cases, be construed as a whole and in accordance with its fair meaning and not restricted for or against either City or Tenant. The captions of the sections and subsections of this Lease are for convenience only and shall not be considered or referred to in resolving questions of construction.

9. "Cit)r" and "Tenant". The words "City" and "Tenant," wherever used herein, shall be applicable to one or more persons, as the case may be; the singular shall include the plural; the neuter shall include the masculine and feminine; and, if there be more than one, obligations thereof shall be joint and several. The word "person," whenever used herein, shall include individuals, firms, associations and corporations. Whenever in this Lease any words denoting undertaking, covenant or duty are used, such words shall have the same force and effect as though made in the form of conditions.

10. Choice of Law: Venue. This Lease shall be governed by the laws of the State of California, with venue for any legal actions, which may be brought by either party against the other party in the County of San Bemardino, California.

XIV. NOTICES
Any notice to be given or other document to be delivered by either party to the other hereunder may be delivered in person to either party, or may be deposited in the United States mail, in the State of California, duly registered or certified, with postage fully prepaid and addressed to the party for whom intended as follows:

TO CITY:City Manager
City of Yucaipa
34272 Yucaipa Blvd.

Yucaip&, CA 92399
(909) 797 -2489, Ext. 253
TO TENANT:Big Time Design
35157 Yucaipa Blvd
Yucaip&, CA 92399
Attn: Chris Deleon
Either party hereto may, from time to time, by written notice to the other party, designate a different address, which shall be substituted for the one above specified. If any notice or other document is sent by registered or certified mail, as aforesaid, the same shall be deemed served or delivered on the third business day after the mailing thereof, as above 7 04/08/2024 City Council Agenda 157

provided
XVI. SEVERABILITY
If any provision of this Lease shall be adjudged to be invalid, void or illegal, it shall in no way affect, impair or invalidate any other provision(s) hereof, the parties hereby agreeing that they would have entered into the remaining portion of this Lease notwithstanding the omission of the portion or portions adjudged invalid, void or illegal.

XVII. COUNTERPARTS
This Lease may be executed in any number of counterparts, each of which, when executed and delivered, shall be deemed to be an original, and all of which, taken together, shall be deemed to be one and the same instrument.

IN WITNESS WHEREOF, the parties hereto have executed this Lease on the date and year first above written.

CITY OF YUCAIPA
Chris Mann, City Manager
ATTEST:

Ana V. Sauseda, MMC
Director of General Services / City Clerk
APPROVED AS TO FORM:

Steven Pacifico, City Attorney

BIG TIME DESIGN,
a Sole rietor,
By
Name. 0ltr,-51<(lter ,il{rrt De (ron
8 Title:
04/08/2024 City Council Agenda 158

TO:

FROM:

FOR:

SUBJECT:

Agenda Item No. _

CITY OF YUCAIPA

AGENDA REPORT
Honorable Mayor and City Council
Jennifer Crawford, Assistant City ManagerJC'
City Council Meeting of April 8,2024
Community Activity Grant Program (CAG) Guidelines and Funding Levels for CAG and Non-Department Not-for-Profit Organizations for Fiscal Year (FY) 24125 RECOMMENDATION:

That the City Council:

Approve the CAG Application Review Ad-Hoc Committee recommendation to maintain the current guidelines for FY 24/25 and amend FY 25126 guidelines requiring a l00Yo financial match for all applicants receiving CAG financial awards; and

2. Approve the CAG Application Review Ad-Hoc Committee recommendation to maintain the appropriation of $40,000 for in-kind/fee waivers and increase the appropriation to S20,000 for financial requests for the FY 202412025 CAG cycle; and

3. Approve the CAG Application Review Ad-Hoc Committee recommendation to appropriate funding for FY 24125 to Non-Department Not-for-Profit organizations as outlined in the staff report.

DISCUSSION:

The Community Activity Grant (CAG) program was established in 2010. Council implemented the CAG program to support the efforts of local non-profit 501(c) agencies/organizations that provide valuable services, programs and/or events to Yucaipa residents; ensure that projects/programs that benefit the community were funded; and to enhance the overall accountability and justification of how City funds were spent. The overall intent of the CAG program was not to sustain local ongoing programs or services but to supply the "seed money" to support the creation and launch of new programs, services and/or events in the community.

Since the creation of the CAG program, the guidelines have been reviewed and refined annually, as necessary, by the City Council. The purpose is to afford the City Council with an opportunity to review the CAG program and direct staff as appropriate. The current CAG guidelines adopted by Council for the FY 23124 grant cycle, are as follows:
13 04/08/2024 City Council Agenda 159

Groups/Programs that are Ineligible
o Organization is not an established 501(c).
o Organization is located in another community.
o New proposed program, service, or event that is already being provided for in the community.
o Program/event will take place in another community.
o Programming for and rental of the Equestrian Center, and the Uptown Park facilities. o Programming for and rental of the Yucaipa Performing Arts Center (YPAC), apart from the Yucaipa High School (YHS) Music and Art Department (production equipment and personnel ineligible).

Requirements and Funding Limitations
o The application must be complete and contain applicant information, amount of request, proof of eligibility, clear statement of need, target population, progftlm description/scope, outcome measurement, applicant background, experience in program area, and financial capabilities/budget is required to ensure grant funds are used to subsidize and not supplant the program.
o The grant program will be reviewed on a yearly basis during the budget process to analyze funding availability for the upcoming fiscal year. If Council determines that the budget priorities have changed and funds need to be reallocated, the grant amount may be increased, decreased, or deemed unavailable for that fiscal year. o Grant applications requesting financial support will have a firm deadline. . Applications will not be considered when grant funds are depleted. o Grant applications requesting in-kind support will be reviewed and considered as received until funds are depleted.
o Grant awarded funds must be spent during the grant awarded fiscal year. o The awarded grant recipients must submit a detailed follow-up financial accountability report within one month following the event/project in order to remain eligible for future funding.

The CAG program guideline options (or combination of options) for Council to consider for FY 24125, include, but are not limited to:

Options:

A. Keep the current guidelines process in place and maintain the funding levels in the amounts of $ 17,500 for financial awards and $40,000 for in-kind/fee waiver awards.

Amend the current guidelines and/or funding levels.

For the FY 25126 grant cycle, require a l00Yo financial match for all applicants receiving CAG financial awards.

Establish term limits for eligibility - Example: If non-profit is awarded grants for three consecutive years the non-profit becomes ineligible for two years.

D.
04/08/2024 City Council Agenda 160

Eliminate the CAG program and allocate no funding for local, non-profit organizations.

F. Other possibilities, &S may be suggested by Council
City Council direction pertaining to the CAG program guidelines will be implemented during the FY 24125 CAG cycle and funding levels will be included in the FY 24125 Draft Budget. If approved by City Council, the FY 24125 CAG Program will be announced, and applications will be brought before Council in June for review and consideration.

In addition to the CAG, in 2015, the City Council approved allocating funds for certain community organizations through the budget process versus the CAG program since the program(s)/event(s) were held on an annual basis and benefit City services. The community organizations and program(s)/event(s) that are currently funded in the Fiscal Year 202312024 Adopted Budget include:

Non-Department Not-for-Profi t Funding Al locations
E.

Organization Program/Event
Chamber of Commerce Operations
Interfaith Community Support Food for the Needy
City was notified that funding was not needed in FY 25
Cali-Caipa Nooners Lions Club Veterans Day Ceremony
City was notified that Cali-Cipa Nooners Lions Club will no longer be involved in event. A new non-profit is being formed.

YAPS Spay & Neuter Voucher Prog.

FSA Riverside/Moreno Valley Senior Nutrition Prog
FSA Redlands Yucaipa Outreach Prog.

Rotary Club Christmas Parade
Funding
FY
23124
$ 10,000
Proposed
funding-
FY 24125
$ 17,942
$ 3,000
$ s00
0 0
10,000
500$
$ 5,000 5,000
$ 8,500
$ 1,000
8,500
1,000
Contingency 20,000
Total Funding $ 45,942 $45,000
For over twenty-five years, the City has provided financial support to the Chamber of Commerce (Chamber). In addition to the annual financial support, the Chamber collaborated with the City and received a revenue share for securing vendors for City events. For the past seven years, on- going discussions have taken place between the City and the Chamber to ensure organization sustainability and less dependence on City funding. In July 2023, the City and Chamber entered 04/08/2024 City Council Agenda 161

into a one-year agreement committing the City to $17 ,942 in financial support while the Chamber committed to the development of a comprehensive business plan that outlined strategies for achieving self-sufficiency. In September 2023, the Chamber elected to move out of the YPAC and the Board has been working on a comprehensive business plan and alternative funding sources.

As identified above, funding is not currently being proposed for the Chamber for FY 24125; however, staff recommends allocating a contingency amount of $20,000 for FY 24125 to provide funding flexibility to possibly support initiatives that are being discussed but not finalized at this time.

Community programs funded through the budget process versus the CAG will be included in the FY 24125 Draft Budget for Council consideration.

At its meeting on April 1,2024, the CAG Application Review Ad Hoc Committee recommended the following for City Council consideration and approval:

Fiscal Year 202412025 Budget funding levels:
o $20,000 for financial grant requests
o $40,000 for in-kind/fee waiver requests
o
a Maintain the current guidelines for FY 24125 and amend FY 25126 guidelines requiring a 100% financial match for all applicants receiving CAG financial awards. This option would address the main intent of the program, which is to provide "seed money" to support the creation and launch of new progftrms, services and/or events in the community and provide adequate notice to local organization that traditionally seek financial support. In addition, requiring organizations to match funding for the requested use would free up CAG funding for other proposed programs and/or events.
a Approve the Non-Department Not-for-Profit proposed funding allocations for FY 24125 as outlined in the staff report.

FISCAL IMPACT:

The fiscal impact is dependent on the direction provided in relation to Recommendation 2. and 3. of this item
Attachment:
l. Awarded CAG's 2010 to Current (financial only)
Approved by:
04/08/2024 City Council Agenda 162

ATTACHMENT I
04/08/2024 City Council Agenda 163

04/08/2024 City Council Agenda164

04/08/2024 City Council Agenda165

Agenda Item No. 14

TO BE DISCUSSED AT THE MEETING

Agenda Item No. _

YUCAIPA CITY COUNCIL

AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Benjamin J. Matlock, Deputy Director of Community Development/City Planner {wFOR: City Council Meeting of April 8 ,2024
SUBJECT: Adoption of Urgency Ordinance No. 466-U establishing a temporary moratorium for the installation of mobile homes greater than twenty years old in the City's 42 existing mobile home parks
RECOMMENDATION:

That the City Council adopt Ordinance No. 446-U, an Urgency Ordinance of the City Council of the City of Yucaipa, California, adopting an Interim Measure lmposing a Moratorium on the Installation, Modification, or Review and Approval of Applications for Mobile Home Set-Down Permits for Mobile Homes Over Twenty Years Old within all Mobilehome Parks Existing in the City.

BACKG ROUND/DI SC US SION :
ln 2008, the City of Yucaipa adopted Ordinance No. 282 and assumed oversight of the City's 42 mobilehome parks. The City of Yucaipa chose to become a "Local Enforcement Agency" to best maintain local control and the enforcement of appropriate codes and requirements for the safety of the thousands of Yucaipa residents that live in our mobilehome parks. As a Local Enforcement Agency, the City of Yucaipa is responsible for the comprehensive park inspections and setdown permit requirements. [t is important to note that the California Department of Housing and Community Development (HCD) remains responsible for interior and structural alterations for individual mobilehome units, as well as providing periodic audits of the City's Local Enforcement Agency activities to ensure consistency with Title 25 requirements.

For the safety of mobilehome residents, the National Manufactured Home Construction and Safety Standards Act of 1974 established the federal standards related to all aspects of construction, including design and construction strength, durability, and transportability of mobilehomes, and has been a common review threshold for the setdown of units. However, units originally constructed under these requirements are now approximately 50 years in age. The City of Yucaipa has seen an increase of setdown permits for park-owned units that are several decades old, and Code Enforcement has also observed one unit that was delivered to the City that still had a "red- tag" slip from another agency, which indicates that this specific structure could pose a threat to the health and safety of its occupants. Once located in the park, these older structures are then rehabilitated by the park owner before an inspection is completed or sought by City or HCD staff. vr/
15 04/08/2024 City Council Agenda 166

Based on this growing concern, staff has developed an urgency ordinance pursuant to Government Code Section 65658 that would provide a stopgap measure by creating a temporary moratorium for the setdown of all mobile and manufactured homes older than 20 years old. Staff will subsequently work through potential solutions that allow for reinvestment within these parks without creating unsuitable and/or unsafe living conditions for our residents.

The City did reach out via teleconference to Robert Evans with the Manufactured Housing Educational Trust (MHET) and Julie Paule with the Westem Manufactured Housing Communities Association (WMA) to discuss the proposed moratorium. They have indicated a willingness to assist in finding potential solutions while the moratorium is in place. The City also held a meeting with the Yucaipa Mobile Home Residents Association (YMRA), that similarly indicated support towards ensuring the quality of life for future residents.

Environmental Review:

The adoption of the Ordinance is exempt from the Califomia Environmental Quality Act (CEQA) pursuant Section 15061(bX3) covering activities with no possibility of having a significant effect on the environment as the Ordinance imposes a temporary moratorium related to the permitting requirements for older mobile home setdowns within existing mobile home parks.

FISCAL IMPACT:

There is no direct fiscal impact to the City's General Fund associated with this Urgency Ordinance.

Attachment:
l. lJrgency Ordinance No . 466
Approved by
04/08/2024 City Council Agenda 167

ATTACHMENT 1
04/08/2024 City Council Agenda 168

ORDINANCE NO. 446-IJ

AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

YUCAIPA, CALIFORNIA, ADOPTING AN INTERIM MEASURE

IMPOSING A MORATORIUM ON THE INSTALLATION,

MODIFICATION, OR REVIEW AND APPROVAL OF APPLICATIONS
FOR MOBILE HOME SET.DOWN PERMITS FOR MOBILE HOMES

OVER TWENTY YEARS OLD WITHIN ALL MOBILEHOME PARKS

EXISTING IN THE CITY
WHEREAS, the City of Yucaipa ("City") is a municipal corporation, duly organized under the constitution and laws of the State of Califomia; and
WHEREAS, pursuant to the City's police power, the City Council of the City of Yucaipa ("City Council") has the authority to enact and enforce ordinances and regulations for the public peace, morals, and welfare of the City and its residents; and
WHEREAS, California Government Code Section 65858 provides that, without following the procedures otherwise required prior to the adoption of a zoning ordinance and for the purpose of protecting the public safety, health, and welfare, the City Council may adopt as an urgency measure, an interim ordinance prohibiting any uses which may be in conflict with a "contemplated general plan, specific plan, or zoning proposal that the City Council, planning commission or the planning department is considering or studying or intends to study within a reasonable time"; and WHEREAS, the City Council is concerned that there is a significantly increased number of substandard, old, and delipidated mobile homes being brought into the City that is incompatible with public health and safety of City residents, and the City Council believes that careful consideration and thorough study of potential regulations pertaining to this manner is required; and
WHEREAS, to address community concems regarding the increased number of substandard, old, and delipidated mobile homes being brought into the City, it is necessary for the City Council to study the potential impacts such mobile homes may have on the public health, safety, and welfare; and
WHEREAS, based on the foregoing and those matters determined at the meeting at which this Ordinance is introduced and adopted, the City Council finds the installation, modification, or review and approval of applications for mobile home set-down permits for mobile homes over twenty years old within all mobile home parks existing in the City would pose a current and immediate threat to the public health, safety or welfare, and that a temporary moratorium is thus necessary; and
WHEREAS, this Ordinance is an interim urgency ordinance adopted pursuant to the authority granted to the City by Government Code Section 65858 and is for the immediate preservation of the public health, safety, and welfare. The facts constituting the urgency are:
487 4-L4LL-7037 .L
04/08/2024 City Council Agenda 169

l. The City is concerned with the public nuisance caused by the significant increase in substandard, old, and delipidated mobile homes being brought into the City, involving the following:
a. Since 2021, mobile home parks throughout the City have applied for many set- down permit applications for mobile homes in substandard condition. b. Upon performing initial inspections, City staff saw a pattern that the mobile homes being brought in by mobile home park owners were consistently over twenty years old and in deplorable condition;
c. Upon multiple inspections, City staff determined that generally, mobile home park owner's practices included bringing in old and delipidated mobile homes and proceeding to "flip" them, making only superficial improvements, such as paint and minor repairs, in an effort to collect more rent and pose the mobile home as "renovated";
d. City staff also found that approximately forty-four set-down permits had been applied in one mobile home park alone. Roughly thirty percent of those permits have expired and never received a final inspection from the City's Building and Safety department, yet nearly thirty percent of these "renovated" mobile homes are tenant-occupied;
e. City staff received numerous complaints from various mobile home park tenants of these "renovated" mobile homes, many commenting that the "renovated" mobile homes in which they occupy have nonfunctioning electrical, plumbing, and heating components, holes in the floor, and leaking roofs.

2. The City Council desires to investigate and study the impacts of this matter further; and

3. Absent the adoption of this Ordinance, the installation, modification, or review and approval of applications for mobile home set-down permits for mobile homes over twenty years old within all mobile home parks existing in the City may pose a serious threat to public health and safety; and

4. Absent the adoption of this Ordinance, the significant increase in set-down permit applications for these "renovated" substandard mobile homes may increase the burden upon City services; and

5. As a result, it is necessary to establish a temporary, forty-five (a5) day moratorium on the installation, modification, or review and approval of mobile home set-down permit applications for mobile homes over twenty years old within all mobile home parks existing in the City, pending completion of the City's study of the potential impacts; and

6. In addition, it is necessary to prohibit, as a public nuisance, the installation, modification, or review and approval of mobile home set-down permit applications for mobile homes over twenty years old within all mobile home parks existing in the City for the duration of this Ordinance, or any extension thereof; and
487 4-L4LL-7037 .L
04/08/2024 City Council Agenda 170

WHEREAS, the City Council determines, by at least a four-fifths (4/5) vote, that this urgency ordinance is a matter of City-wide importance, is a reasonable and necessary measure designed for the immediate preservation and protection of the public health, safety or welfare of the community, and is in accord with the public purposes and provisions of applicable State and local laws and requirements.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YUCAIPA, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:

Section l. Incorporation.

The recitals and statements of fact set forth in the preamble to this Ordinance are true and correct, constitute a substantive part of this Ordinance, and are incorporated herein by this reference. Based on those facts, the City Council finds, determines and declares that this Ordinance is necessary as an emergency measure for the immediate preservation of the public peace, health or safety pursuant to, and as authorized by, Section 65858(a) of the California Govemment Code.

Accordingly, this Ordinance shall become effective immediately upon adoption.

Section2. CEQA.

The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly; and it prevents changes in the environment pending the completion of the contemplated municipal code review.

Section 3. Direction; Definition.

It is necessary to establish a temporary, forty-five (a5) day moratorium on the installation, modification, or review and approval of applications for mobile home set-down permits for mobile homes over twenty years old within all mobile home parks existing in the City pending completion of the City's study of the potential impacts and regulation of such, and possible amendments to the City's zoning ordinance and related provisions of the Yucaipa Municipal Code to ensure that adequate development standards and implementation regulations are in effect prior to permitting such within the City of Yucaipa. To that end, the City Manager is directed to analyze the appropriateness of allowing mobile homes twenty years or older within the city limits of the City of Yucaipa, including but not limited to, the desirability, appropriateness and effectiveness of development standards and regulatory controls.

For purposes of this Ordinance, Older Mobile Home shall mean a structure twenty years or older designed for human habitation and for being moved on a street or highway under permit pursuant to Section 35790 of the Vehicle Code, also including a manufactured home, as defined in Section 18007 of the Health and Safety Code, and a mobile home, as defined in Section 18008 of the Health and Safety Code.
487 4-L4LL-7037 .L
04/08/2024 City Council Agenda 171

Older Mobile Home shall not be defined in this Ordinance to include a recreational vehicle, as defined in Section 18010 of the Health and Safety Code, or a commercial coach, as defined in Section 18001.8 of the Health and Safety Code.

A Renovated Older Mobile Home shall mean a restored Older Mobile Home in compliance with State and local laws.

This moratorium shall not be interpreted as affecting the use or operation of any L Legally existing Older Mobile Homes; or

2. Renovated Older Mobile Homes, for which a building permit has been issued and in good faith reliance on such issuance, substantial work has been completed and substantial liabilities incurred.

Sectio n 4. Moratorium Established.

In accordance with the authority granted to the City of Yucaipa by California Government Code Section 65858 and for the reasons set forth herein above, commencing as of the effective date of this Ordinance and continuing thereafter for a period of forty-five (a5) days, no approvals may be made or issued by the City, its officers or employees of any applications for a building permit, or any other applicable entitlement or permit, for the installation or modification of mobile homes twenty years or older within City limits. For the period of this Ordinance, or any extension thereof, installation or modification of older mobile homes shall be considered a prohibited use in any zoning district of the City and neither the City Council nor City staff shall approve any use permit, license, certificate of occupancy, zoning code or general plan amendment approving any older mobile home set-down permit.

Section 5. Prohibition.

No person shall commence the installation or modification of an older mobile home as defined in this Ordinance, within the City limits of the City of Yucaipa during the period this Ordinance is in effect.

Section 6. Violation as a Public Nuisance.

The installation or modification of older mobile homes as defined in this Ordinance, within the city limits of the City of Yucaipa during the period this Ordinance is in effect is declared to be a public nuisance and poses a current and immediate threat to the public health, safety and welfare.

A violation of this Ordinance shall be and is hereby declared to be contrary to the public interest and shall, at the discretion of the City, create a cause of action for injunctive relief as well as any other available civil remedies. Additionally, any person that violates this Ordinance may be subject to the City's applicable general penalties and administrative remedies. 487 4-L4LL-7037 .L
04/08/2024 City Council Agenda 172

Sectio n 7 . Severability.

The City Council of the City of Yucaipa hereby declares that should any section, paragraph, sentence, phrase, term or word of this Ordinance be declared for any reason to be invalid; it is the intent of the City Council that it would have adopted all other portions of this Ordinance independent of the elimination here from of any such portion as may be declared invalid. If any section, subdivision, paragraph, sentence, clause or phrase of this Ordinance is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance, and each section, subdivision, paragraph, sentence, clause and phrase thereof, irrespective of the fact that anyone (or more) section, subdivision, paragraph, sentence, clause or phrase had been declared invalid or unconstitutional.

Section 8. Report.

The City Manager is authorized and directed to prepare the report required by paragraph (d) of Califomia Govemment Code Section 65858 describing the measures taken to alleviate the condition which led to adoption of this Ordinance for presentation to the City Council no later than ten (10) days prior to the expiration of this Ordinance.

Section 9. Effective Date; Four-Fifths Vote Required.

This Ordinance shall become effective immediately upon adoption if adopted by at least a four- fifths (4/5) vote of the total members of the City Council and shall be in effect for forty-five (45) days from the date of adoption, unless extended by the City Council as provided in California Govemment Code Section 65858.

Section 10. Publication.

The City Clerk shall certifu to the passage of this Ordinance and shall cause this Ordinance or a summary thereof to be printed once within fifteen (15) days after its adoption in a newspaper of general circulation, published and circulated in the City of Yucaipa.

PASSED, APPROVED and ADOPTED this 8th day of April,2024 Justin Beaver, Mayor
ATTEST:APPROVED AS TO FORM
Ana V. Sauseda, MMC
Director of General Services/City Clerk
487 4-L4LL-7037 .L
Steven Pacifico, City Attorney
04/08/2024 City Council Agenda 173

Agenda ltem No._
TO:

FROM:

FOR:

SUBJECT:

CITY OF YUCAIPA

AGENDA REPORT
Honorable Mayor and City Council
Megan Wolfe, Director of Community Services Ntt(
Mary Johnson, Community Services Superuisor MT
City Council Meeting of April 8, 2024
YPAC Programming
RECOMMENDATION:

That the City Council:
l. Approve and authorize the City Manager to execute an agreement with WME fbr an artist to perform at the Yucaipa Pertbrming Arts Center (YPAC) on Thursday, May 30,2024:
and

2. Amend the Adopted FY 2023-24 General Fund Budget by increasing budgeted expenditures by $l 10.000 and revenues by $l 10,000.

DISCUSSION:

Staff was approached by WME with the opportunity to book a headline country act to perform at the YPAC on Thursday, May 30,2024. This artist would play a ticketed show on the outdoor YPAC Uptown Park stage. After reviewing the artists' average ticket prices and average number of tickes sold, staff is confident the event would breakeven. ln an effort to breakeven the YPAC Uptown Park will be a standing room venue. In addition, a local non-profit will operate the bar. and contribute 90/o of the net sales with the YPAC.
lf approved a budget adjustment is required to move forward with the event.

FISCAL IMPACT:

Recommendation 2. increases the budgeted expenditures and revenues in the General Fund by $l10,000.

Approved
1 :-__
16 04/08/2024 City Council Agenda 174

Yucaipa City CouncilApril 8, 2024

Yucaipa City Council
April 8, 2024