City of Yucaipa
City Council/Successor Agency/Housing Authority Minutes Regular Meeting of April 8, 2024
City Hall Council Chambers
34272 Yucaipa Blvd., Yucaipa, CA 92399
CLOSED SESSION — 5:00 PM
CALL TO ORDER
Mayor Beaver called the Closed Session meeting to order at 5:04 p.m.
CITY COUNCIL ROLL CALL
PRESENT: Justin Beaver, Mayor
Chris Venable, Mayor Pro Tern
Bobby Duncan, Councilmember
Matt Garner, Councilmember
Jon Thorp, Councilmember
ABSENT: None
PUBLIC COMMENT
There were no comments.
CLOSED SESSION — 5:00 PM
A. CONFERENCE WITH LEGAL COUNSEL — Pursuant to Government Code section 54956.8
Property: APNS: APN: 0301-191-21, 0301-211-10, 0301-211-12, 0301-201-26, 0301-201- 40, 03 01-201-41 and 03 01-201-42
Agency Negotiator: Chris Mann, City Manager
Negotiating Parties: Pacific Oaks Industrial LLC
Under negotiation: Price and Terms
B. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9)
Ana Sauseda v. George Sardeson, et al
San Bernardino Superior Court Case No. CIVSB2310343
The City Council entered Closed Session at 5:04 p.m.
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OPEN SESSION — 6:00 PM
CALL TO ORDER
Mayor Beaver called to order the Regular Meeting of the City Council/Successor Agency/Housing Authority at 6:00 p.m.
PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by Captain Walker.
CITY COUNCIL ROLL CALL
PRESENT: Justin Beaver, Mayor
Chris Venable, Mayor Pro Tem
Bobby Duncan, Councilmember
Matt Garner, Councilmember
Jon Thorp, Councilmember
ABSENT:
STAFF
PRESENT: Chris Mann, City Manager
Jennifer Crawford, Assistant City Manager
Steven Graham, City Attorney
Ana Sauseda, Director of General Services/City Clerk
CLOSED SESSION REPORT
City Attorney Steven Graham indicated that there was no reportable action.
CHANGES TO THE AGENDA
City Manager Chris Mann indicated that there were no changes to the agenda.
PUBLIC COMMENT
Mayor Beaver asked the public to maintain decorum and civility during public comment.
The following members of the public spoke:
• Al Kelley
• Brandi Hickman
• Michelle Lopez
• Hansen Wang
• Bill Tilbury
• Denise Work
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SPECIAL PRESENTATION
YAPS Dog of the Month was presented by Executive Director Krista Dunlop.
CONSENT AGENDA
Mayor Beaver asked if there were any Consent Agenda items to be removed for discussion. Mayor Pro Tern Venable asked for Item No. 9 to be pulled for discussion.
1. SUBJECT: APPROVE THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MINUTES OF MARCH 25, 2024.
RECOMMENDATION: That the City Council approve the City Council/Successor Agency/Housing Authority Minutes of March 25, 2024.
2. SUBJECT: SECOND READING OF ORDINANCE NO. 445
RECOMMENDATION: That the City Council approve the second reading of Ordinance No. 445, an Ordinance of the City Council of the City of Yucaipa, California, Amending Chapter 5.08 of the Yucaipa Municipal Code Related to Bingo.
3. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE 2022 SEPTEMBER STORM EVENT
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of the 2022 September Storm Event.
4. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO
TROPICAL STORM HILARY
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of Tropical Storm Hilary.
5. SUBJECT: MONTHLY TREASURER'S REPORT FEBRUARY 2024
RECOMMENDATION: That the City Council receive and file the Monthly Treasurer's Report for February 2024.
6. SUBJECT: FISCAL YEAR 2023/2024 ACCOUNTABILITY REPORTS RECOMMENDATION: That the City Council That the City Council receive the Community Activity Grant Accountability Reports and deem the program requirements complete for Al -Anon — Weekly Meetings, Yucaipa/Calimesa Family Assistance — Purchase and Installation of Security Cameras, Inland Leaders Charter School — Volleyball Games 2023 Season (at the Community Center), Yucaipa Pickleball Inc. — Pickleball Clinics and Play, Rotary Club of Yucaipa — Club Meetings, Rotary Club of Yucaipa — 2023 Christmas Parade.
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7. SUBJECT: AWARD OF CONTRACT — FISCAL YEAR 2023/2024 STREET STRIPING PROGRAM — PROJECT NO. 11197
RECOMMENDATION: That the City Council:
1. Award and authorize the City Manager to execute a contract, and the City Manager or his designee administer the terms of the contract to the lowest responsive bidder, PCI of Azusa, CA, in the amount of $18,110 for the Fiscal Year 2023/2024 Street Striping Program — Project No. 11197 (Project); and
2. Approve the amount of $4,500 for construction contract contingency and the amount of $2,700 for construction contract administration, staff time, and inspection costs for a total construction budget in the amount of $25,310; and
3. Authorize the City Manager or his designee to administer the distribution of the contract contingency; and
4. Approve the plans and specifications prepared for this Project.
8. SUBJECT: AWARD OF CONTRACT — NEW CITY YARD FENCING PROJECT — PROJECT NO. 11208
RECOMMENDATION: That the City Council:
l . Award and authorize the City Manager to execute a contract, and the City Manager or his designee administer the terms of the contract to the lowest responsive bidder, AB Fence of Beaumont, CA in the amount of $222,247 for the New City Yard Fencing Project — Project No. 11208 (Fencing Project); and
2. Approve the amounts of $25,000 for construction contract contingency and the amount of $10,000 for construction contract administration, staff time, testing, and inspection, for a total construction budget in the amount of $257,247; and
3. Authorize the City Manager or his designee to administer the distribution of the contract contingency; and
4. Approve the plans and specifications prepared for the Fencing Project.
10. SUBJECT: CITY OF YUCAIPA FOURTH OF JULY FIREWORKS SHOW RECOMMENDATION: That the City Council:
1. Authorize the City Manager to execute a contract with Pyro Spectaculars, Inc. in the amount of $42,145, to produce a Firework Show; and
2. Approve the closure of Chapman Heights Road west of loth Street and east of 131h Street, and the closure of Gold Mountain Road north of Chapman Heights Road from 6:00 p.m. until 10:00 p.m. on July 4, 2024.
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11. SUBJECT: FACILITY LEASE AGREEMENT — YUCAIPA VISIONQUEST ART
GALLERY CENTER
RECOMMENDATION: That the City Council authorize the City Manager to execute a Facility Lease Agreement with Yucaipa VisionQuest for the lease of city -owned property located at 35136 Avenue A.
12. SUBJECT: FACILITY LEASE AGREEMENT — BIG TIME DESIGN LLC.
RECOMMENDATION: That the City Council authorize the City Manager to execute a Facility Lease Agreement with Big Time Design LLC, for the lease of the city -owned building and property located at 35157 Yucaipa Boulevard.
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY
COUNCILMEMBER THORP, CARRIED 5-0, TO APPROVE CONSENT
AGENDA ITEMS NO. 1 THROUGH 8 AND 10 THROUGH 12.
ITEM REMOVED FOR DISCUSSION
9. SUBJECT: CONTRACT CHANGE ORDER NO. 2 TO THE CONTRACT WITH EXCEL LANDSCAPE, INC. FOR PARKS, MEDIANS, AND DETENTION BASIN
MAINTENANCE PROGRAM
RECOMMENDATION: That the City Council approve and authorize the City Manager to execute and authorize the City Manager or his designee to administer the terms of Change Order No. 2 to the contract with Excel Landscape, Inc. in the not -to -exceed amount of $23,058 for a revised contract total of $442,650 for City's Parks, Medians, and Detention Basin Maintenance Program.
ACTION: MOTION BY MAYOR PRO TEM VENABLE, SECOND BY
COUNCILMEMBER GARNER, CARRIED 5-0, TO APPROVE CONSENT
AGENDA ITEM NO. 9.
DISCUSSION ITEMS
13. SUBJECT: COMMUNITY ACTIVITY GRANT PROGRAM (CAG) GUIDELINES
AND FUNDING LEVELS FOR CAG AND NON -DEPARTMENT NOT -FOR -PROFIT ORGANIZATIONS FOR FISCAL YEAR (FY) 24/25
RECOMMENDATION: That the City Council:
1. Approve the CAG Application Review Ad -Hoc Committee recommendation to maintain the current guidelines for FY 24/25 and amend FY 25/26 guidelines requiring a 100% financial match for all applicants receiving CAG financial awards; and
2. Approve the CAG Application Review Ad -Hoc Committee recommendation to maintain the appropriation of $40,000 for in-kind/fee waivers and increase the City Council Minutes Page 5 of 8
appropriation to $20,000 for financial requests for the FY 2024/2025 CAG cycle; and
3. Approve the CAG Application Review Ad -Hoc Committee recommendation to appropriate funding for FY 24/25 to Non -Department Not -for -Profit organizations as outlined in the staff report.
DISCUSSION: Assistant City Manager Crawford presented the Agenda Report.
After Council discussion, the following Motion was made:
ACTION: MOTION BY COUNCILMEMBER THORP, SECOND BY MAYOR
PRO TEM VENABLE, CARRIED 4-1, (COUNCILMEMBER DUNCAN VOTED NO) TO APPROVE STAFF'S RECOMMENDATION.
14. SUBJECT: REMOVAL OF RICHARD BECK AS A MEMBER OF THE PLANNING
COMMISSION
RECOMMENDATION: That the City Council consider the removal of Richard Beck as a member of the Planning Commission pursuant to Article X of the adopted General Rules and Procedures for the Conduct of Commissions and Committees in the City of Yucaipa.
DISCUSSION: There was no agenda report as this item was placed on the agenda per the request of a member of the Council. Discussion amongst the Council ensued.
The following members of the public spoke:
• Hansen Wang
• Kathy Sellers
• Tony Hicks
• Joel McCabe
• Matt Underwood
• Richard Beck
After Council discussion, the following Motion was made:
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY
COUNCILMEMBER GARNER, FAILED 2-3, (COUNCILMEMBER THORP,
MAYOR PRO TEM VENABLE, AND MAYOR BEAVER VOTED NO), TO
REMOVE RICHARDBECK AS A MEMBER OF THE PLANNING
COMMISSION.
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15. SUBJECT: ADOPTION OF URGENCY ORDINANCE NO.466-U ESTABLISHING A
TEMPORARY MORATORIUM FOR THE INSTALLATION OF MOBILE HOMES GREATER THAN TWENTY YEARS OLD IN THE CITY' S 42 EXISTING MOBILE
HOME PARKS
RECOMMENDATION: That the City Council adopt an Urgency Ordinance of the City Council of the City of Yucaipa, California, adopting an Interim Measure Imposing a Moratorium on the Installation, Modification, or Review and Approval of Applications for Mobile Home Set -Down Permits for Mobile Homes Over Twenty Years Old within all Mobilehome Parks Existing in the City.
DISCUSSION: Deputy Director of Community Development/City Planner Matlock presented the Agenda Report.
Staff addressed questions from the Council.
The following members of the public spoke:
• Rich Hess
After Council discussion, the following Motion was made:
ACTION: MOTION BY MAYOR BEAVER, SECOND BY COUNCILMEMBER THORP, FAILED TO PASS THE 4/5 REQUIREMENT BY A 3-2 VOTE, (COUNCILMEMBERS DUNCAN AND GARNER VOTED NO), TO ADOPT
URGENCY ORDINANCE NO.466-U.
16. SUBJECT: YPAC PROGRAMMING
RECOMMENDATION: That the City Council:
1. Approve and authorize the City Manager to execute an agreement with WME for an artist to perform at the Yucaipa Performing Arts Center (YPAC) on Thursday, May 30, 2024; and
2. Amend the Adopted FY 2023-24 General Fund Budget by increasing budgeted expenditures by $110,000.
DISCUSSION: Director of Community Services Wolfe presented the Agenda Report.
ACTION: MOTION BY MAYOR BEAVER, SECOND BY MAYOR PRO TEM VENABLE, CARRIED 5-0, TO APPROVE STAFF'S RECOMMENDATION.
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COUNCILMEMBER REPORTS
Mayor Beaver announced the upcoming Free Compost and Mulch event and Take a Hike on Saturday, April 13, 2024.
ANNOUNCEMENTS
The next regularly scheduled meeting will be April 22, 2024 at 6:00 p.m.
ADJOURNMENT
The meeting adjourned at 7:28 p.m.
1 JuYn Beaver, Mayor
ATTEST:
Ana V. S'useda, MMC
Director of General Services/City Clerk
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