TO:
FROM:
Honorable Mayor and City Council
CITY OF YUCAIPA
AGENDA REPORT
Agenda ltem No._
rfFermin Preciado, Director of Development Services/City Engineer Landon Kern, Assistant City Engineer Ll(
Kevin Garcia, Assistant Engineer (q
FOR:City Council Meeting of April 8,2024
SUBJECT: Award of Contract - Fiscal Year 202312024 Street Striping Program - Project No.
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RECOMME,NDATION:
That the City Council:
1) Award and authorize the City Manager to execute a contract, and the City Manager or his designee administer the terms of the contract to the lowest responsive bidder, PCI of Azusa, CA, in the amount of $18,1l0 for the Fiscal Year 202312024 Street Striping Program - Project No. I I197 (Project); and
2) Approve the amount of $4,500 for construction contract contingency and the amount of $2,700 for construction contract administration, staff time, and inspection costs for a total construction budget in the arnount of $25,310; and 3) Authorize the City Manager or his designee to administer the distribution of the contract contingency; and
4) Approve the plans and specifications prepared for this Project.
BACKG RO UND/DISCUSSION :
On March 13,2023,the City Council approved the FY202312024 Pavement Management Program (PMP). Included as a part of the PMP is the Street Striping Program (Project).
The Project includes installation of new striping and revitalization of existing pavement striping and markings throughout the City as part of the City's overall PMP. The proposed locations include Wildwood Canyon Road (Mesa Grande Drive - Oak Mesa Drive), Susan Street (Holmes Street - Elaine Way), Yucaipa Boulevard (3rd Street - 4th Street), Bryant Street (Mountain View Street - Avenue E), and California Street (Avenue A - Avenue B).
Staffpublicly advertised the Project for construction bids and on March 26,2024, four (4) bids were received from contractors as follows:
7 Contractor Bid Amount
Safe USA Inc.$33 ,935.50
PCI $ I 8,1 10.00
Superior Pavement Markings $34,990.00
CAT Tracking Inc.$27,136.25
PCI of Azusa, CA, is the apparent lowest responsible bidder. The Engineer's Estimate for the Project is $24,600. Staff has reviewed the bid documents and determined that the documents meet the requirements of the contract specifications. PCI has completed several similar projects for the City in the past and their work has been deemed satisfactory. As a result, staffrecommends that the City Council award and authorize the City Manager to execute a contract for the Project to PCI in the amount of $18,110.
FISCAL IMPACT:
The estimated cost of this Project in the amount of $25,310 is included in the adopted FY202312024 Capital Improvement Program. No further fiscal impact is anticipated.
Attachments:
l. Bid Summry
2. Agreement
Approved by:
Attachment 1
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Attachment 2
AGREEMENT
THIS AGREEMENT is made and entered into this 8th day of April 2024, by and between the City of Yucaip4 a municipal corporation, hereinafter refened to as "City", and PCI located at 975 W. I't Street
Conffactor / Company Name Sffeet Address
Azusa 91702 (562) 218-0504 hereinafter refened to as "Conffactor" City State Zip Code Phone
PROJECT: 2023/2024 Street Stripine Proeram Proiect No.l I 197 WITNESSETH, in this consideration of their covenants, the parties hereto agree as follows:
The contract documents for the Project shall consist of the Notice Inviting Sealed Bids, Instructions to Bidders, Proposal, General Specifications, Standard Specifications, Special hovisions, Plans, and all referenced specifications and appendices; together with this Agreement and all required bonds, insurance certificates, permits, notices, and affidavits; and also including any and all addenda or supplemental agreements clariffing, amending, or extending the work contemplated as may be required to insure its completion in an acceptable manner (collectively, the "Contract Documents"). The Contact Documents are made a part hereof as though fully set forth herein.
In consideration of such work, City agrees to pay Conffactor and Contractor agrees to accept the sum of Eishteen Thousand One Hundred Ten Dollars and Zero Cents ($1E.t10.00) in the manner provided in the Contract Documents and subject to adjustment provided therein.
Concurrently with the execution of this Agreement, Contractor shall file with the City the bonds and certificates of insurance specified in the Contract Documents and subject to adjustrnent provided therein.
This Contract shall not be assigred without the written permission of the City Council.
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written.
ATTEST CITY OF YUCAIPA
A Municipal Corporation
Ana Sausedz, City Clerk
CA
Chris Mann, City Manager
CONTRACTOR:
Date
FUNDS AVA I LA BLE/INSU RANCE
APPROVED:
Phillip White, Director of Finance
Fermin G. Preciado, Director of
Development Services/City Engineer
APPROVED AS TO FORM:
PCI Date
Steven Graham, City Attorney