Agenda Item No.
CITY OF YUCAIPA
AGENDA REPORT
TO:Honorable Mayor and City Council
FROM:
FOR: City Council Meeting of April 8,2024
SUBJECT: Contract Change Order No. 2 to the Contract with Excel Landscape, Inc. for Parks, Medians, and Detention Basin Maintenance Program
RECOMMENDATION:
That the City Council approve and authorize the City Manager to execute and authorize the City Manager or his designee to administer the terms of Change Order No. 2 to the contract with Excel Landscape, Inc. in the not-to-exceed amount of $23,058 for a revised contract total of $442,650 for City's Parks, Medians, and Detention Basin Maintenance Program.
BAC KG ROUND/DI SC U SSI ON :
On September 28, 2020, the City Council awarded a contract for the landscape maintenance of the City's Parks, Medians, and Detention Basin Maintenance Program (Program) to Excel Landscape, Inc. (Excel) in the amount of $280,634.86 for the remainder of FY21 and $374,179.81 annually starting with FY22. The contract was for three (3) years and allowed two (2) annual extensions.
On February 14,2022, the City Council awarded Change Order No. I to the contract in the amount of $17,400 for the addition of Five Winds/El Dorado Ranch tree maintenance, litter removal at the Yucaipa Boulevard/lnterstate l0 Interchange, and landscape/irrigation repairs as deemed necessary for a revised total annual amount of $391,579.81 for FY22.
On June 26,2023, City Council awarded the First Extension and Amendment to the Program, which included an increase in the contract price based on the change in the Consumer Price Index for the Riverside-San Bernardino-Ontario, CA Area for all Urban Areas (CPI) for March of 2023,in the not- to-exceed annual amount of $419,592 for the Program.
In March of 2024, staff requested a proposal from Excel for monthly landscape maintenance and repair services costs for the enhanced maintenance of the Five Winds/El Dorado Ranch park facility.
The enhanced maintenance will be supplemental to the tree maintenance added with Change Order No. I and includes the removal of grass/weeds around and between the additional trees surrounding Fermin Preciado, Director of Development Services/City gngin""r(' Scott Washbum, Deputy Director of Pub,lic Worksfl, q\).
Todd Gudahr, Public Works AnaUst fr
9 the trails that have been planted as part of the development of the Five Winds/El Dorado Ranch park facility. Proposed Change Order No. 2 also includes additional weed abatement in other areas of the facility along Oak Glen Road. Excel quoted $7,686/month ($23,058 for the remainder of FY24) for this enhanced monthly landscape maintenance and repair services.
Staffis recommending that the City Council approve and authorize the City Manager to execute and authorize the City Manager or his designee to administer the terms of Contract Change Order No. 2 with Excel forFY24 in the amount of $23,058 and for revised annual amount of $442,650.
FISCAL IMPACT:
No fiscal impact. The Change Order amount is included in the FY24 budget.
Attachments:
l. Change Order No. 2
Approvedby: 4
Attachment 1
City of
Date:4t8t2024
Contract Change Order No.
Contractor:
PIJBLIC WORKS DEPARTMENT
City Contract No. 21
Purchase Order No. 20240244
2 Project:
Chooge Proposed:
Additive:
at
El Dorado
Deductive
The additive and/or deductive work as stated above is compensable as Changes ln Work under the provisions of Section 3 of Standard Specifications for Public Works Construction (Latest Edition).
Deductive Additive
$0.00 $23,058.00
Adjustment of Contract Time of Completion:
Agreed Contract Change Order price.
Contract Amount:
Previously Approved Change Order Numbers:
Previously Approved Contract Change Order Amount.
$ at 9,592.00
$ +t 9,592.00 eon Contract Amount - lnctuding Extensions &Amendments) $u2,650.00
Date
Date
Date
3mo
$23,058.00
$
New/Revised Total Contract Amount:
Reviewed and Approved by Const. Manager:
Approved by Caty Engineer:
Approved by City Manager:
Accepted by:
Excel Landscape Date