Agenda Item No. 1
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Ana V. Sauseda, Director of General Services/City Clerk FOR: City Council Meeting of May 13, 2024
SUBJECT: Approve the City CounciUSuccessor Agency/Housing Authority Minutes of April 22, 2024, the Special City Council Meeting Minutes of April 22, 2024.
RECOMMENDATION:
That the City Council approve the City Council/Successor Agency/Housing Authority minutes of April 22, 2024, the Special City Council Meeting Minutes of April 22, 2024.
Attachments:
1. Regular Meeting Minutes — 04/22/2024
2. Special Meeting Minutes — 04/22/2024
Approved
ATTACHMENT
City of Yucaipa
City Council/Successor Agency/Housing Authority Minutes Regular Meeting of April 22, 2024
City Hall Council Chambers
34272 Yucaipa Blvd.. Yucaipa. CA 92399
CLOSED SESSION — 5:00 PM
CALL TO ORDER
Mayor Beaver called the Closed Session meeting to order at 5:00 p.m.
CITY COUNCIL ROLL CALL
PRESENT: Justin Beaver, Mayor
Bobby Duncan, Councilmember
Matt Garner, Councilmember
Jon Thorp, Councilmember
ABSENT: Chris Venable, Mayor Pro Tern
PUBLIC COMMENT
There were no comments.
CLOSED SESSION — 5:00 PM
A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9)
Ana Sauseda v. George Sardeson, et al
San Bernardino Superior Court Case No. CIVSB2310343
B. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION — Significant Exposure to Litigation (1 Case) — Pursuant to Section 54956.9(d)(2) The City Council entered Closed Session at 5:01 p.m.
City Council Minutes Page I of 8
OPEN SESSION — 6:00 PM
CALL TO ORDER
Mayor Beaver called to order the Regular Meeting of the City Council/Successor Agency/Housing Authority at 6:00 p.m.
CITY COUNCIL ROLL CALL
PRESENT: Justin Beaver, Mayor
Bobby Duncan, Councilmember
Matt Garner, Councilmember
Jon Thorp, Councilmember
ABSENT: Chris Venable, Mayor Pro Tern
STAFF
PRESENT: Chris Mann, City Manager
Jennifer Crawford, Assistant City Manager
Steven Graham, City Attorney
Ana Sauseda, Director of General Services/City Clerk
PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by Captain Walker.
CLOSED SESSION REPORT
City Attorney Steven Graham indicated that there was no reportable action.
CHANGES TO THE AGENDA
City Manager Chris Mann asked the Council to continue Item No. 14 to the next regularly scheduled City Council meeting due to Mayor Pro Tem Venable's excused absence.
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY
COUNCILMEMBER THORP, CARRIED 4-0-1, (MAYOR PRO TEM VENABLE WAS ABSENT) TO CONTINUE ITEM NO. 14 TO THE MAY 139 2024, REGULAR CITY COUNCIL MEETING.
PUBLIC SAFETY UPDATE
• Police — Captain Walker presented the statistics for March 2024. • Fire — Chief Malinowski presented the statistics for March 2024. • Code Enforcement — Ben Matlock, Deputy Director of Community Development/City Planner, presented the statistics for March 2024.
City Council Minutes Page 2 of 8
PUBLIC COMMENT
Mayor Beaver asked the public to maintain decorum and civility during public comment.
The following members of the public spoke:
• Jo Sutt
• Kathy Sellers
• Hansen Wang
• Mary Ruhter
• Holly Warner
CONSENT AGENDA
Mayor Beaver asked if there were any Consent Agenda items to be removed for discussion. No items were removed for discussion.
1. SUBJECT: APPROVE THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MINUTES OF APRIL 8, 2024, THE SPECIAL CITY COUNCIL MEETING MINUTES OF APRIL 8, 2024, AND THE SPECIAL CITY COUNCIL MEETING MINUTES OF MARCH 27, 2024.
RECOMMENDATION: That the City Council approve the City Council/Successor Agency/Housing Authority Minutes of April 8, 2024, the Special City Council Meeting Minutes of April 8, 2024, and the Special City Council Meeting Minutes of March 27, 2024.
2. SUBJECT: SECOND READING OF ORDINANCE NO. 441
RECOMMENDATION: That the City Council approve the second reading of Ordinance No. 441, an Ordinance of the City Council of the City of Yucaipa, California, Adopting the Wine Country Specific Plan.
3. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE 2022 SEPTEMBER STORM EVENT
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of the 2022 September Storm Event.
4. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO
TROPICAL STORM HILARY
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of Tropical Storm Hilary.
City Council Minutes Page 3 of 8
5. SUBJECT: MONTHLY REPORT ON YUCAIPA APP USAGE AND RESPONSE — MARCH, 2024
RECOMMENDATION: That the City Council receive and file a report of the user activity on the Yucaipa App and staff response times for the month of March, 2024.
6. SUBJECT: EDIBLE FOOD RECOVERY PROGRAM ACTIVITIES
RECOMMENDATION: That the City Council authorize the City Manager to execute a Memorandum of Understanding (MOU) agreement with San Bernardino County Department of Public Health Environmental Health Services (EHS) for edible food recovery activities terminating on December 31, 2025.
7. SUBJECT: PURCHASE OF EQUIPMENT WITH CALRECYCLE GRANT FUNDS RECOMMENDATION: That the City Council:
1. Authorize an amendment to the FY24 Annual Budget to increase the expense and revenue budgets in the amount of $147,896 for the awarded grant funds from CalRecycle; and
2. Authorize the City Manager to execute a purchase contract with Inland Kubota Inc, for the acquisition of one (1) new Kubota M606OHDC Tractor w/Hydraulic Shuttle and Cab in the amount of $56,772 and one (1) new Kubota M606OHD Tractor w/Hydraulic Shuttle and ROPS in the amount of $45,838; and
3. Find that the public interest will not be best served by a formal proposal process, waive the formal solicitation of proposals/qualifications and execute a purchase contract with Traffic Management Products, Inc., for the purchase of two (2) SA2020-WVTM-B Wanco Mini Matrix Message Board with Hand -Operated Winch in the amount of $42,642.
8. SUBJECT: ADDITIONAL CLEARGOV, INC. PROCUREMENT
RECOMMENDATION: That the City Council:
1. Authorize the additional procurement with C1earGov, Inc. for ClearPlans; and
2. Approve the evergreen pricing agreements with C1earGov, Inc. for all C1earGov, Inc. products (Digital Budget Book, Capital Budgeting, Transparency, and ClearPlans) through the end of Fiscal Year 2029, and authorize City staff to execute additional related agreements; and
3. Dispense with competitive bid procedures as per Section 2.24.060.A of the City of Yucaipa Municipal Code.
City Council Minutes Page 4 of 8
9. SUBJECT: TROPICAL STORM HILARY STATUS AND BUDGET ADJUSTMENT REPORT
RECOMMENDATION: That the City Council approve a FY24 budget cost reduction of $1.1 million and a FY24 budget revenue increase of $2.9 million related to the emergency cleanup effort of Tropical Storm Hilary.
10. SUBJECT: RESOLUTION NO. 2024-08 APPROVING AN ORGANIZATIONAL
CONFLICT OF INTEREST POLICY APPLICABLE TO ANY FUTURE
PROGRESSIVE DESIGN -BUILD OR DESIGN -BUILD PROJECTS
RECOMMENDATION: That the City Council adopt Resolution No. 2024-08 approving an organizational Conflict of Interest Policy for Design -Build or Progressive Design -Build Proj ects.
11. SUBJECT: CONTRACT AMENDMENT — ON -CALL POTHOLE REPAIR AND
ASPHALT PAVEMENT REPAIR/REPLACEMENT SERVICES
RECOMMENDATION: That the City Council approve and authorize the City Manager to execute a Contract Amendment with B-81 Paving Inc. of Yucaipa increasing the amount of their contract by $30,000 for a revised total of $80,000 to provide On -Call Pothole Repair and Asphalt Pavement Repair/Replacement Services for the remainder of FY2023/2024.
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY
COUNCILMEMBER THORP, CARRIED 4-0-1, (MAYOR PRO TEM VENABLE WAS ABSENT) TO APPROVE CONSENT AGENDA ITEMS NO. 1 AND 3 THROUGH 11.
ACTION: MOTION BY MAYOR BEAVER, SECOND BY COUNCILMEMBER DUNCAN, CARRIED 3-1-1, (COUNCILMEMBER THORP VOTED NO AND
MAYOR PRO TEM VENABLE WAS ABSENT) TO APPROVE CONSENT
AGENDA ITEM NO.2.
DISCUSSION ITEMS
12. SUBJECT: CONSTRUCTION UPDATE - COUNTY LINE ROAD CORRIDOR
IMPROVEMENT PROJECT
RECOMMENDATION: That the City Council receive an update regarding the construction of the County Line Road Corridor Improvement Project.
DISCUSSION: Director of Development Services/City Engineer Preciado presented the Agenda Report.
After Council discussion, the following Motion was made:
City Council Minutes Page 5 of 8
ACTION: MOTION BY COUNCILMEMBER THORP, SECOND BY
COUNCILMEMBER GARNER, CARRIED 4-0-1, (MAYOR PRO TEM VENABLE WAS ABSENT) TO RECEIVE THE UPDATE FROM STAFF.
13. SUBJECT: MOBILEHOME PARK COMMITTEE APPOINTMENTS
RECOMMENDATION: That the City Council:
1. Review the attached Citizen Service Applications and nominate seven applicants for the At -Large Membership to the Mobilehome Park Committee; and
2. Vote on the appointment of the nominated applicants.
DISCUSSION: Assistant City Manager Crawford presented the Agenda Report.
The following members of the public spoke:
• Petice Huntington
• Jo Sutt
• Tony Slaick
• Richard Hess
• Julie Paule
After Council discussion, the following Motions were made:
ACTION: MOTION BY COUNCILMEMBER THORP, SECOND BY
COUNCILMEMBER GARNER, CARRIED 4-0-1, (MAYOR PRO TEM VENABLE
WAS ABSENT) TO APPOINT THE FOLLOWING FOUR PARK RESIDENT APPLICANTS TO THE COMMITTEE:
1. JO SUTT
2. KATHY SAVAGE
3. PETICE HUNTINGTON
4. TONY SLAICK
ACTION: MOTION BY COUNCILMEMBER THORP, SECOND BY
COUNCILMEMBER GARNER, FAILED 2-2-1, (COUNCILMEMBER DUNCAN
AND MAYOR BEAVER VOTED NO AND MAYOR PRO TEM VENABLE WAS ABSENT) TO APPOINT MITCHELL EMERSON AND JULIE PAULE.
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY
COUNCILMEMBER GARNER, CARRIED 4-0-1, (MAYOR PRO TEM VENABLE WAS ABSENT) TO APPOINT THE FOLLOWING:
1. MITCHELL EMERSON — PARK OWNER REPRESENTATIVE
2. RICHARD HESS — PARK OWNER REPRESENTATIVE
3. JULIE PAULE - INDUSTRY ASSOCIATION REPRESENTATIVE
City Council Minutes Page 6 of 8
PUBLIC HEARING
15. SUBJECT: USER FEE SCHEDULE UPDATE — LANDSCAPING FEES RECOMMENDATION: That the City Council conduct a Public Hearing and subsequently approve Resolution No. 2024-07, rescinding Resolution No. 2023-54, and adopting an update to the Comprehensive User Fee Schedule clarifying the landscape fees and other general city services and making related determinations pursuant to the California Environmental Quality Act.
• Public Hearing Opened
Mayor Beaver opened the Public Hearing for Item No. 15 at 7:07 p.m. • Staff Presentation
Director of Finance White presented the Agenda Report.
• Applicant Presentation
There was no applicant presentation.
Public Comments
There were no comments.
• Applicant Rebuttal
There was no applicant rebuttal.
• Public Hearing Closed
Mayor Beaver closed the Public Hearing at 7:09 p.m.
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY
COUNCILMEMBER THORP, CARRIED 4-0-1, (MAYOR PRO TEM VENABLE WAS ABSENT) TO APPROVE STAFFS RECOMMENDATION.
COUNCILMEMBER REPORTS
Councilmember Duncan announced the upcoming Music and Arts Festival. Mayor Beaver asked the public to mitigate standing water puddles on their property to avoid mosquitos.
City Council Minutes Page 7 of 8
ANNOUNCEMENTS
The next regularly scheduled meeting will be May 13, 2024 at 6:00 p.m.
ADJOURNMENT
The meeting adjourned at 7:11 p.m.
Justin Beaver, Mayor
ATTEST:
Ana V. Sauseda, MMC
Director of General Services/City Clerk
City Council Minutes Page 8 of 8
ATTACHMENT 2
City of Yucaipa
City Council
Special Meeting of April 22, 2024
City Hall Council Chambers
34272 Yucaipa Blvd., Yucaipa, CA 92399
OPEN SESSION — 4:00 PM
CALL TO ORDER
Mayor Beaver called to order the Special Meeting of the City Council at 4:01 p.m.
PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by City Manager Chris Mann.
CITY COUNCIL ROLL CALL
PRESENT: Justin Beaver, Mayor
Bobby Duncan, Councilmember
Matt Garner, Councilmember
Jon Thorp, Councilmember
ABSENT: Chris Venable, Mayor Pro Tern
STAFF
PRESENT: Chris Mann, City Manager
Jennifer Crawford, Assistant City Manager
Steven Graham, City Attorney
Ana Sauseda, Director of General Services/City Clerk
UPDATE/DISCUSSION
• Planning Department Operations
Deputy Director of Community Development / City Planner Matlock gave a presentation on the operations of the Planning Department.
ADJOURNMENT
The meeting adjourned at 4:39 p.m.
Justin Beaver, Mayor
ATTEST:
Ana V. Sauseda, MMC
Director of General Services/City Clerk