Agenda Item No.
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Ana V. Sauseda, Director of General Services/City Clerk FOR: City Council Meeting of June 10, 2024
SUBJECT: Approve the City Council/Successor Agency/Housing Authority Minutes of May 13, 2024.
RECOMMENDATION:
That the City Council approve the City Council/Successor Agency/Housing Authority minutes of May 13, 2024.
Attachments:
1. Regular Meeting Minutes — 05/13/2024
Approved By:
ATTACHMENT 1
City of Yucaipa
City Council/Successor Agency/Housing Authority Minutes Regular Meeting of May 13, 2024
City Hall Council Chambers
34272 Yucaipa Blvd., Yucaipa, CA 92399
OPEN SESSION — 6:00 PM
CALL TO ORDER
Mayor Beaver called to order the Regular Meeting of the City Council/Successor Agency/Housing Authority at 6:00 p.m.
PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by Captain Walker.
CITY COUNCIL ROLL CALL
PRESENT: Justin Beaver, Mayor
Chris Venable, Mayor Pro Tem
Bobby Duncan, Councilmember
Matt Garner, Councilmember
Jon Thorp, Councilmember
ABSENT: None
STAFF
PRESENT: Chris Mann, City Manager
Jennifer Crawford, Assistant City Manager
Steven Graham, City Attorney
Ana Sauseda, Director of General Services/City Clerk
Mayor Pro Tem Venable announced the passing of Yucaipa resident Greg Bollinger and asked that the community keep the Bollinger family in prayer.
CHANGES TO THE AGENDA
City Manager Chris Mann indicated that there were no changes to the agenda.
SPECIAL PRESENTATION
YAPS Dog of the Month was presented by Krista Dunlop, Executive Director of YAPS.
City Council Minutes Page 1 of 12
PUBLIC COMMENT
Mayor Beaver asked the public to maintain decorum and civility during public comment.
The following members of the public spoke:
• Don Carlson
• Hansen Wang
CONSENT AGENDA
Mayor Beaver asked if there were any Consent Agenda items to be removed for discussion. No items were removed for discussion.
1. SUBJECT: APPROVE THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MINUTES OF APRIL 22, 2024, THE SPECIAL CITY COUNCIL MEETING MINUTES OF APRIL 22, 2024.
RECOMMENDATION: That the City Council approve the City Council/Successor Agency/Housing Authority Minutes of April 22, 2024, the Special City Council Meeting Minutes of April 22, 2024.
2. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE 2022 SEPTEMBER STORM EVENT
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of the 2022 September Storm Event.
3. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO
TROPICAL STORM HILARY
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of Tropical Storm Hilary.
4. SUBJECT: NOVEMBER 5, 2024 GENERAL MUNICIPAL ELECTION RECOMMENDATION: That the City Council:
1. Adopt Resolution No. 2024-10, calling for the holding of a General Municipal Election to be held on Tuesday, November 5, 2024, for the election of certain officers as required by the provisions of the laws of the State of California relating to General Law Cities; and
2. Adopt Resolution No. 2024-11, requesting the Board of Supervisors of the County of San Bernardino to consolidate a General Municipal Election to be held on November 5, 2024, with the Statewide General Election to be held on the date pursuant to § 10403 of the Elections Code; and
City Council Minutes Page 2 of 12
3. Adopt Resolution No. 2024-12, adopting regulations for candidates for elective office pertaining to candidate statements submitted to the voters at an election to be held on Tuesday, November 5, 2024.
5. SUBJECT: RESOLUTION NO. 2024-20, TO SET A TIME AND PLACE TO
CONDUCT A PUBLIC HEARING TO ADOPT A REPORT OF DELINQUENT SOLID
WASTE CHARGES AND DIRECTING THE CITY CLERK TO FILE SAID REPORT
WITH THE COUNTY OF SAN BERNARDINO FOR INCLUSION OF SUCH
CHARGES ON THE PROPERTY TAX ROLLS AS A SPECIAL ASSESSMENT RECOMMENDATION: That the City Council adopt Resolution No. 2024-20, a Resolution of the City Council of the City of Yucaipa, California, to set a time and place to conduct a Public Hearing to adopt a report of delinquent solid waste charges and directing the City Clerk to file said report with the County of San Bernardino for inclusion of such charges on the property tax rolls as a special assessment.
6. SUBJECT: RESOLUTION NO. 2024-18 TO SET A TIME AND PLACE TO CONDUCT A PUBLIC HEARING FOR THE ANNEXATION OF TRACT MAP NO. 16268 INTO LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1 (ZONE "MM") RECOMMENDATION: That the City Council:
1. Adopt Resolution No. 2024-18 to set a time and place to conduct a Public Hearing and Assessment Ballot proceedings at 6:00 p.m. on July 22, 2024, in compliance with Proposition 218, and to approve the annexation of Tract Map No. 16268 into the City of Yucaipa Landscaping and Lighting Maintenance District No. 1 (Zone "MM"); and
2. Adopt the methodology for and enact the assessments therein.
7. SUBJECT: SUMMARY VACATION OF RIGHT-OF-WAY LOCATED AT THE NORTHEAST CORNER OF 3RD STREET AND COUNTY LINE ROAD
RECOMMENDATION: That the City Council:
1. Adopt Resolution No. 2024-15, vacating a portion of unnecessary public right-of-way located at the Northeast corner of 3rd Street and County Line Road; and
2. Approve the related actions included in the resolution; and
3. Authorize the City Manager, or his designee to execute the necessary documents to complete the right-of-way vacation process.
City Council Minutes Page 3 of 12
8. SUBJECT: SUMMARY VACATION OF RIGHT-OF-WAY LOCATED WITHIN APN 0321-101-22
RECOMMENDATION: That the City Council:
1. Adopt Resolution No. 2024-14, approving and ordering the summary vacation of a portion of public right-of-way located within APN 0321-101-22; and
2. Authorize the City Manager, or his designee to execute the necessary documents to complete the right-of-way vacation process; and
3. Determine that the vacation of a portion of right-of-way is categorically exempt from the requirement of the California Environmental Quality Act (CEQA), pursuant Class 1, Section 15301(c); and
4. Determine the summary vacation does not require any additional environmental review pursuant to Section 15162(a) of the California Environmental Quality Act (CEQA) of 1970 and the CEQA Guidelines, as amended.
9. SUBJECT: MONTHLY TREASURER'S REPORT MARCH 2024
RECOMMENDATION: That the City Council receive and file the Monthly Treasurer's Report for March 2024.
10. SUBJECT: LEVY AFFILIATED HOLDINGS, LLC. (CASE NO. 24-042/DBA): AN
AMENDED DENSITY BONUS AGREEMENT FOR THE DEVELOPMENT OF TWO (2) ASSOCIATED SENIOR HOUSING PROJECTS, WHICH TOTAL 62 TOTAL
UNITS ACROSS TWO SITES
RECOMMENDATION: That the City Council authorize the City Manager to execute the attached amended Density Bonus Agreement (DBA) for the associated Levy Senior Housing Project (Case No. 21-084 and 094) which will set forth the reporting requirements and covenants that are necessary to ensure that the target senior units remain consistent with the original density bonus request associated with the approved entitlements.
11. SUBJECT: ACCEPTANCE OF CONTRACT WORK — PAINTING OF VARIOUS CITY FACILITIES, PHASE II — PROJECT NO. 11196
RECOMMENDATION: That the City Council:
1. Accept the contract work completed by Innovation Painting Inc. in the amount $104,400 for the Painting of Various City Facilities Project, Phase II — Project No. 11196 (Project); and
2. Authorize the recordation of the Notice of Completion for the Project.
City Council Minutes Page 4 of 12
12. SUBJECT: PERSONNEL POLICIES AND PROCEDURES MANUAL
RECOMMENDATION: That the City Council adopt the attached Personnel Policies and Procedures Manual ("Manual").
13. SUBJECT: CONTRACT AMENDMENT NO. 1 — ON -CALL CODE
ENFORCEMENT/PROPERTY ABATEMENT CONTRACT SERVICES FOR FY25 RECOMMENDATION: That the City Council:
1. Authorize the City Manager to execute Contract Amendment No. 1 with Servpro of Chino, California, increasing the amount of their contract by $30,000 for a revised not - to -exceed amount of $70,000 per year for On -Call Code Enforcement/Property Abatement Contract Services for FY25; and
2. Authorize the City Manager to execute Contract Amendment No. 1 with HCI Environmental and Engineering Services of Corona, California, increasing the amount of their contract by $50,000 for a revised not -to -exceed amount of $70,000 per year for On -Call Code Enforcement/Property Abatement Contract Services for FY25.
14. SUBJECT: AMENDMENT NO. 1 TO THE CONSERVATION SERVICES
AGREEMENT WITH THE INLAND EMPIRE RESOURCE CONSERVATION
DISTRICT
RECOMMENDATION: That the City Council approve and authorize the City Manager to execute contract Amendment No. 1 to the Conservation Services Agreement between the Inland Empire Resource Conservation District (IERCD) and the City of Yucaipa (City) in the amount of $76,061, for oversight of environmental resource conservation values on
6.19 acres of land at El Dorado Ranch Park as mitigation for the required environmental impacts associated with the construction of several Capital Improvement Program (CIP) Proj ects.
15. SUBJECT: YUCAIPA EQUESTRIAN ARENA OVERNIGHT CAMPING RECOMMENDATION: That the City Council waive the provisions of Yucaipa Municipal Code Section 12.06.030(A) and (D) regarding overnight camping at the Yucaipa Equestrian Arena (Arena) for the California State Horsemanship Association (CSHA).
16. SUBJECT: CONTRACT AMENDMENT NO. 1 - ON -CALL PROFESSIONAL
ENVIRONMENTAL REVIEW SERVICES FOR PRIVATE DEVELOPMENT
PROJECTS
RECOMMENDATION: That the City Council authorize the City Manager to execute Contract Amendment No. 1 with Ruth Villalobos & Associates, Inc., increasing their contract by $150,000 for a revised total of $225,000 for providing on -call Professional Environmental Review Services for Private Development Projects.
City Council Minutes Page 5 of 12
17. SUBJECT: FIRST EXTENSION AND AMENDMENT TO THE LEASE AGREEMENT
BETWEEN THE CITY OF YUCAIPA AND THE COUNTY OF SAN BERNARDINO
FOR POLICE FACILITY
RECOMMENDATION: That the City Council authorize the City Manager or his designee to administer the terms of the First Extension and Amendment to the Lease Agreement between the City of Yucaipa and County of San Bernardino for the premises located at 34114 Yucaipa Blvd, Yucaipa, CA 92399.
ACTION: MOTION BY MAYOR PRO TEM VENABLE, SECOND BY
COUNCILMEMBER THORP, CARRIED 5-0, TO APPROVE CONSENT
AGENDA ITEMS NO. 1 THROUGH 16 AND 4-0-1, (COUNCILMEMBER THORP ABSTAINED), TO APPROVE ITEM NO. 17.
DISCUSSION ITEMS
18. SUBJECT: ADOPTION OF URGENCY ORDINANCE NO. 466-U ESTABLISHING A
TEMPORARY MORATORIUM FOR THE INSTALLATION OF MOBILE HOMES GREATER THAN TWENTY YEARS OLD IN THE CITY'S 42 EXISTING MOBILE
HOME PARKS
RECOMMENDATION: That the City Council adopt an Urgency Ordinance of the City Council of the City of Yucaipa, California, adopting an Interim Measure Imposing a Moratorium on the Installation, Modification, or Review and Approval of Applications for Mobile Home Set -Down Permits for Mobile Homes Over Twenty Years Old within all Mobilehome Parks Existing in the City.
DISCUSSION: Deputy Director of Community Development/City Planner Matlock presented the Agenda Report.
The following members of the public spoke:
• Rich Hess
• Jo Sutt
• Tony Slaick
• Cydney Porter
• Peter Millar
• Mark Westwood
After Council discussion, the following Motion was made:
ACTION: MOTION BY COUNCILMEMBER THORP, SECOND BY MAYOR
PRO TEM VENABLE, CARRIED 4-1, (COUNCILMEMBER DUNCAN VOTED NO) TO ADOPT URGENCY ORDINANCE NO. 466-U.
City Council Minutes Page 6 of 12
19. SUBJECT: YOUTH ADVISORY COMMITTEE APPOINTMENTS
RECOMMENDATION: That the City Council:
1. Review the attached Applications for the At -Large Memberships to the Youth Advisory Committee (YAC); and
2. Vote on the appointments of the nominated applicants.
DISCUSSION: Recreation Superintendent Martinez presented the Agenda Report.
After Council discussion, the following Motion was made:
ACTION: MOTION BY MAYOR PRO TEM VENABLE, SECOND BY
COUNCILMEMBER GARNER, CARRIED 5-0, TO APPROVE STAFF'S
RECOMMENDATION.
20. SUBJECT: MOBILEHOME PARK COMMITTEE APPOINTMENT
RECOMMENDATION: That the City Council:
1. Review the attached Citizen Service Applications and nominate one applicant for the At - Large Membership to the Mobilehome Park Committee; and
2. Vote on the appointment of the nominated applicant.
DISCUSSION: Assistant City Manager Crawford presented the Agenda Report.
The following members of the public spoke:
• Tony Slaick
• Hansen Wang
• Zilla Sander
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY MAYOR PRO TEM VENABLE, CARRIED 5-0, TO APPOINT ZILLA SANDER TO THE MOBILEHOME PARK COMMITTEE.
21. SUBJECT: ADOPTION OF RESOLUTION SUPPORTING INITIATIVE NO. 23- 0017A1, KNOWN AS THE HOMELESSNESS, DRUG ADDICTION, AND THEFT
REDUCTION ACT
RECOMMENDATION: That the City Council adopt Resolution No. 2024-17, supporting Initiative No. 23-0017A1, known as the Homelessness, Drug Addiction, and Theft Reduction Act.
City Council Minutes Page 7 of 12
DISCUSSION: Management Analyst Cory Gorham presented the Agenda Report.
After Council discussion, the following Motion was made:
ACTION: MOTION BY MAYOR BEAVER, SECOND BY COUNCILMEMBER THORP, CARRIED 5-0, TO APPROVE STAFF'S RECOMMENDATION.
22. SUBJECT: RESOLUTION NO. 2024-16, ESTABLISHING THE 2024 LEGISLATIVE
PLATFORM
RECOMMENDATION: That the City Council adopt Resolution No. 2024-16, establishing the 2024 Legislative Platform.
DISCUSSION: Management Analyst Cory Gorham presented the Agenda Report.
After Council discussion, the following Motion was made:
ACTION: MOTION BY MAYOR BEAVER, SECOND BY COUNCILMEMBER GARNER, FAILED 2-3, (COUNCILMEMBERS DUNCAN, THORP, AND MAYOR
PRO TEM VENABLE VOTED NO) TO APPROVE STAFF'S
RECOMMENDATION.
23. SUBJECT: FY 2024/25 SHERIFF'S SCHEDULE -A CONTRACT
RECOMMENDATION: That the City Council authorize the City Manager to execute an amendment to the Law Enforcement Services Contract between the City of Yucaipa and the San Bernardino County Sheriff's Department, for a total annual service contract in an amount not -to -exceed $13,961,446, less the annual personnel credit in the amount of $652,037, for a total net contract amount of not -to -exceed $13,309,409 for FY 2024/25.
DISCUSSION: Public Safety Manager Benson presented the Agenda Report.
Councilmember Thorp recused himself due to a conflict of interest as he works for the San Bernardino County Sheriff's Department and left the dais at 7:31 p.m.
After Council discussion, the following Motion was made:
ACTION: MOTION BY MAYOR PRO TEM VENABLE, SECOND BY
COUNCILMEMBER GARNER, CARRIED 4-0-1, (COUNCILMEMBER THORP RECUSED HIMSELF) TO APPROVE STAFF'S RECOMMENDATION.
Councilmember Thorp returned to the dais at 7:33 p.m.
City Council Minutes Page 8 of 12
24. SUBJECT: SPECIAL EVENT PERMIT APPLICATION — UPTOWN FRIDAY NIGHTS
RECOMMENDATION: That the City Council approve a Special Event Permit Application (SEPA) submitted by the Yucaipa Valley Chamber of Commerce (Applicant) to conduct Uptown Friday Nights on Fridays from May 24, 2024, to September 20, 2024.
DISCUSSION: Director of Community Services Wolfe presented the Agenda Report.
The following members of the public spoke:
• Carol Carillo
• Willie Cardinal
• Tony Worthy
• Mark Westwood
• Mary Ruhter
After Council discussion, the following Motion was made:
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY MAYOR PRO TEM VENABLE, CARRIED 5-0, TO APPROVE STAFF'S
RECOMMENDATION.
25. SUBJECT: EXCLUSIVE NEGOTIATION AGREEMENT WITH 4 STAR SOLAR, INC. FOR A PORTION OF PROPERTY IDENTIFIED AS ASSESSOR'S PARCEL NUMBERS 0299-321-86 AND 0299-321-85 LOCATED AT 32660 YUCAIPA
BOULEVARD
RECOMMENDATION: That the City Council authorize the City Manager to approve the Exclusive Negotiation Agreement (ENA) with 4 Star Solar, Inc. to negotiate the potential purchase of City -owned property located at 32660 Yucaipa Boulevard, and authorize the City Manager to make any necessary non -substantive changes to the ENA and execute all documents described and required by the ENA.
DISCUSSION: Housing and Economic Development Analyst Miller presented the Agenda Report.
After Council discussion, the following Motion was made:
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY
COUNCILMEMBER THORP, CARRIED 5-0, TO APPROVE STAFF'S
RECOMMENDATION.
City Council Minutes Page 9 of 12
26. SUBJECT: FY25 PROPOSED BUDGET SUMMARY
RECOMMENDATION: That the City Council:
1. That the City Council review the fiscal year 2024-25 draft budget (FY25 Proposed Budget) summary and provide direction to staff as appropriate; and
2. That the Successor Agency to the Yucaipa Redevelopment Agency review the FY25 Proposed Budget summary and provide direction to staff, as appropriate; and
3. That the Yucaipa Housing Authority review the FY25 Proposed Budget summary and provide direction to staff, as appropriate.
DISCUSSION: Director of Finance White presented the Agenda Report.
Mayor Pro Tem Venable left the dais at 8:12 p.m. and returned at 8:15 p.m.
After Council discussion, the following Motion was made:
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY MAYOR PRO TEM VENABLE, CARRIED 5-0, TO APPROVE STAFF'S
RECOMMENDATION.
27. SUBJECT: FY24/25 DRAFT PAVEMENT MANAGEMENT PROGRAM
RECOMMENDATION: That the City Council:
1. Review and approve the FY24/25 Draft Pavement Management Program; and
2. Approve the recommended pavement maintenance and rehabilitation projects for FY24/25.
DISCUSSION: Assistant City Engineer Kern presented the Agenda Report.
Councilmember Garner left the dais at 9: 00 p.m. and returned at 9:02 p.m.
After Council discussion, the following Motion was made:
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY
COUNCILMEMBER THORP, CARRIED 5-0, TO APPROVE STAFF'S
RECOMMENDATION.
City Council Minutes Page 10 of 12
PUBLIC HEARING
28. SUBJECT: CONSIDERATION OF ORDINANCE NO. 447, AMENDING CHAPTER 15 OF TITLE 15 OF THE MUNICIPAL CODE TO MODIFY REGULATIONS
PERTAINING TO DEVELOPMENT IMPACT FEES
RECOMMENDATION: That the City Council:
1. Approve the introduction and first reading of Ordinance No. 447, an Ordinance of the City Council of the City of Yucaipa, California, amending Chapter 15 of Title 15 of the Municipal Code to modify regulations pertaining to Development Impact Fees; and
2. Find that the Ordinance is exempt from Environmental Review pursuant to CEQA Guidelines Section 15061(b)(3).
• Public Hearing Opened
Mayor Beaver opened the Public Hearing for Item No. 28 at 9:11 p.m. • Staff Presentation
Deputy Director of Community Development/City Planner Matlock presented the Agenda Report.
• Applicant Presentation
There was no applicant presentation.
• Public Comments
There were no comments.
• Applicant Rebuttal
There was no applicant rebuttal.
• Public Hearing Closed
Mayor Beaver closed the Public Hearing at 9:13 p.m.
ACTION: MOTION BY MAYOR PRO TEM VENABLE, SECOND BY MAYOR BEAVER, CARRIED 5-0, TO APPROVE STAFF'S RECOMMENDATION.
COUNCILMEMBER REPORTS
Mayor Beaver announced the Free Compost & Mulch giveaway events that will take place the third Saturday of every month for the remainder of 2024. He also announced the Annual Safe Swim event to take place on May 18, 2024. Councilmember Duncan thanked Director Wolfe for all her efforts at the Music & Arts Festival. Councilmember Thorp, Mayor Pro Tem Venable, and Councilmember Garner echoed the sentiments of Councilmember Duncan regarding the Music & Arts Festival.
City Council Minutes Page 11 of 12
ANNOUNCEMENTS
The next regularly scheduled meeting will be June 10, 2024 at 6:00 p.m.
ADJOURNMENT
Mayor Beaver adjourned the meeting in memory of Greg Bollinger at 9:18 p.m.
Justin Beaver, Mayor
ATTEST:
Ana V. Sauseda, MMC
Director of General Services/City Clerk
City Council Minutes Page 12 of 12