Agenda Item No.
1 CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Ana V. Sauseda, Director of General Services/City Clerk FOR: City Council Meeting of June 24, 2024
SUBJECT: Approve the City Council/Successor Agency/Housing Authority Minutes of June 10, 2024, and the Cancelled Meeting Minutes of May 27, 2024 RECOMMENDATION:
That the City Council approve the City Council/Successor Agency/Housing Authority minutes of June 10, 2024, and the Cancelled Meeting Minutes of May 27, 2024.
Attachments:
1. Regular Meeting Minutes — 06/10/2024
2. Cancelled Meeting Minutes — 05/27/2024
Approved By:
ATTACHMENT 1
City of Yucaipa
City Council/Successor Agency/Housing Authority Minutes Regular Meeting of June 10, 2024
City Hall Council Chambers
34272 Yucaipa Blvd., Yucaipa, CA 92399
CLOSED SESSION — 4:30 PM
CALL TO ORDER
Mayor Beaver called the Closed Session meeting to order at 4:30 p.m.
CITY COUNCIL ROLL CALL
PRESENT: Justin Beaver, Mayor
Chris Venable, Mayor Pro Tem
Bobby Duncan, Councilmember
Jon Thorp, Councilmember
ABSENT: Matt Garner, Councilmember
PUBLIC COMMENT
There were no comments.
CLOSED SESSION — 4:30 PM
A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9)
Ana Sauseda v. Kathleen Elizabeth Sellers, Court of Appeal (Fourth District) Case No.
E083932
B. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9)
Colleen Wang, et al. v. City of Yucaipa, San Bernardino Superior Court Case No. CIVSB 2415976
C. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9)
Yucaipa Preservation Society v. City of Yucaipa, et al. San Bernardino Superior Court Case No. CIVSB2308052
D. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 — Number of Cases (1)
City Council Minutes Page 1 of 8
The City Council entered Closed Session at 4:30 p.m.
OPEN SESSION — 6:00 PM
CALL TO ORDER
Mayor Beaver called to order the Regular Meeting of the City Council/Successor Agency/Housing Authority at 6:02 p.m.
PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by Captain Walker.
CITY COUNCIL ROLL CALL
PRESENT: Justin Beaver, Mayor
Chris Venable, Mayor Pro Tem
Bobby Duncan, Councilmember
Jon Thorp, Councilmember
ABSENT: Matt Garner, Councilmember
STAFF
PRESENT: Chris Mann, City Manager
Jennifer Crawford, Assistant City Manager
Steven Graham, City Attorney
Ana Sauseda, Director of General Services/City Clerk
CLOSED SESSION REPORT
City Attorney Steven Graham reported the following on the Closed Session items:
A. The Council gave settlement direction by a vote of 3-1-1, with Mayor Pro Tem Venable voting no and Councilmember Garner absent.
B. No reportable action
C. The Council gave settlement direction by a vote of 4-0-1, with Councilmember Garner absent.
D. The Council was unable to complete their discussion of Item D and will recess back to Closed Session at the end of the meeting.
City Attorney Graham stated that he did not anticipate having reportable action on Closed Session Item D, however, in the event that there was reportable action, it would be reported at the next regular City Council meeting.
City Council Minutes Page 2 of 8
CHANGES TO THE AGENDA
City Manager Chris Mann indicated that there were no changes to the agenda.
SPECIAL PRESENTATION
Executive Director Krista Dunlop was unable to attend the meeting for the YAPS Dog of the Month presentation.
Superintendent Cali Binks, Yucaipa-Calimesa Joint Unified School District gave a brief presentation on behalf of the School District.
PUBLIC COMMENT
The following member of the public spoke:
• Cydney Porter
CONSENT AGENDA
Mayor Beaver asked if there were any Consent Agenda items to be removed for discussion.
Councilmember Thorp removed Item 7 for separate discussion.
1. SUBJECT: APPROVE THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MINUTES OF MAY 13, 2024
RECOMMENDATION: That the City Council approve the City Council/Successor Agency/Housing Authority minutes of May 13, 2024.
2. SUBJECT: SECOND READING OF ORDINANCE NO. 447
RECOMMENDATION: That the City Council approve the second reading of Ordinance No. 447, an Ordinance of the City Council of the City of Yucaipa, California, Amending Chapter 15 of Title 15 of the Municipal Code to Modify Regulations Pertaining to Development Impact Fees
3. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE 2022 SEPTEMBER STORM EVENT
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of the 2022 September Storm Event.
4. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO
TROPICAL STORM HILARY
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of Tropical Storm Hilary.
City Council Minutes Page 3 of 8
5. SUBJECT: APRIL MONTHLY APP REPORT
RECOMMENDATION: That the City Council receive and file a report of the user activity on the Yucaipa App and staff response times for the month of April, 2024.
6. SUBJECT: FISCAL YEAR 2024/2025 ANIMAL CARE AND CONTROL CONTRACT RECOMMENDATION: That the City Council authorize the City Manager to execute a one year contract with the County of San Bernardino for the provision of animal care and control services in an amount not to exceed $558,339.
8. SUBJECT: MONTHLY TREASURER'S REPORT APRIL 2024
RECOMMENDATION: That the City Council receive and file the Monthly Treasurer's Report for April 2024.
9. SUBJECT: FISCAL YEAR 2023-24 BUDGET ADJUSTMENT REPORT-JUNE 2024 RECOMMENDATION: That the City Council receive and file the Staff Approved Budget Adjustments (Attachment 1).
10. SUBJECT: FISCAL YEAR 2023/2024 ACCOUNTABILITY REPORTS RECOMMENDATION: That the City Council receive the Community Activity Grant Accountability Reports and deem the program requirements complete for Calicaipa Nooners Lions Club- 2023 Veterans Day Ceremony, Childhood Cancer Foundation of Southern California- 2024 Spring Egg Hunt, Yucaipa Elks #2389 - Annual Hoop Shoot/Soccer Shoot, Family Promise of Yucaipa/Calimesa - Operational Expenses, Family Service Association of Redlands - Yucaipa Outreach Program, Gardenworksforkids - Austism Patio Cover, Smiles for Seniors Foundation - Low Income Senior Assistance, Yucaipa Valley All Association - Twice Monthly Meetings, Yucaipa Valley Art Association - Weekly Meetings, Yucaipa Womans Club- Ongoing Building Maintenance.
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY MAYOR PRO TEM VENABLE, CARRIED 4-0-1, (COUNCILMEMBER GARNER WAS ABSENT) TO APPROVE CONSENT AGENDA ITEMS NO. 1 THROUGH 6 & 8 THROUGH 10.
ITEM REMOVED FOR DISCUSSION
7. SUBJECT: SPECIAL EVENT PERMIT APPLICATION - PUMPKIN FACTORY LLC RECOMMENDATION: That the City Council approve the alcohol service and attendance for a Special Event Permit Application (SEPA) submitted by the Pumpkin Factory LLC (Applicant) to conduct a Festival style concert on Saturday June 22, 2024.
DISCUSSION: Director of Community Services Wolfe presented the Agenda Report.
City Council Minutes Page 4 of 8
The following members of the public spoke:
• Tony Hicks, Applicant
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY
COUNCILMEMBER THORP, CARRIED 4-0-1, (COUNCILMEMBER GARNER WAS ABSENT) TO APPROVE CONSENT AGENDA ITEM NO. 7.
DISCUSSION ITEMS
11. SUBJECT: YOUTH ADVISORY COMMITTEE APPOINTMENT
RECOMMENDATION: That the City Council:
1. Review the attached Application for the At -Large Membership to the Youth Advisory Committee (YAC); and
2. Vote on the appointment of the nominated applicant.
DISCUSSION: Recreation Superintendent Martinez presented the Agenda Report.
ACTION: MOTION BY MAYOR BEAVER, SECOND BY MAYOR PRO TEM VENABLE, CARRIED 4-0-1, (COUNCILMEMBER GARNER WAS ABSENT) TO APPOINT MELANIE LOMELI TO THE YOUTH ADVISORY COMMITTEE.
12. SUBJECT: REVIEW AND CONSIDER FISCAL YEAR 2024/2025 COMMUNITY
ACTIVITY GRANT APPLICATIONS
RECOMMENDATION: That the City Council:
1. Review and consider the Fiscal Year 2024/2025 Community Activity Grant awards recommended by the Community Activity Grant Application Review Ad -Hoc Committee.
2. Determine that the Childhood Cancer Foundation of Southern California should be exempt from the Grant Guideline that requires the organization to be located in Yucaipa if their Community Activity Grant is awarded.
DISCUSSION: Assistant City Manager Crawford presented the Agenda Report.
The following members of the public spoke:
• Kim Burden
• Virginia Cosby
• Nick Morena
• Donna Solomon
• Debra Lowe
• Paul Kielhold
• Rachael Gustuson
City Council Minutes Page 5 of 8
• George Sardeson
• Zully Martinez
• Tim Hansen
• Patty Ingram
• Catherine Serianni
ACTION: MOTION BY COUNCILMEMBER THORP, SECOND BY MAYOR
BEAVER, CARRIED 4-0-1, (COUNCILMEMBER GARNER WAS ABSENT) TO APPROVE THE FOLLOWING:
Applicant
Description of Event/Program
FY 2024/25
Financial
Support
Requested
FY 2024/25
In-kind/Fee
Waiver
Support
Requested
CAG Ad -Hoc Committee
Recommended Awards
Recommended
Financial
Recommended
In-kind/Fee
Waiver
Al -Anon Family Groups
Weekly Meetings
$3,304
$3,304
Family Service Association of Redlands/Yucaipa Outreach Housing Assistance and Advocacy Program
$3,500
$2,500
Rotary Club of Yucaipa
Weekly Meetings
$9,576
$9,576
Childhood Cancer Foundation of So. Cal.
Annual Spring Eggstravaganza
$1,000
$1,000
Yucaipa BMX
Replacement of Loaner BMX Bikes
$3,500
$3,000
Yucaipa Woman's Club
Building Maintenance
$3,000
$3,000
Smiles for Seniors Foundation
Low Income Senior Assistance Program
$3,000
$3,000
Yucaipa Pickleball Inc.
Pickleball in Schools, Pickleball Day and Clinics
$4,500
$2,820
Yucaipa Valley Art Association
Weekly Art Painting Sessions
$4,212
$4,212
Yucaipa Valley Art Association
Twice Monthly Art and Photography Meetings
$3,543
$3,543
Rotary Club of Yucaipa
69th Annual Christmas Parade
$16,200
$16,200
The Well Outreach Center
Assistance to Students and Families
$3,000
$2,000
The Elks Lodge #2389
Annual Hoop Shoot
$1,000
$600
$500
$600
Gardenworksforkids
Cement Walkway for Wheelchair Access
$1,500
S1,500
Redlands Bicycle Classic Inc.
2025 Redlands Bicycle Classic
$10,700
Yucaipa/Calimesa Family Assistance
Computer Hardware and Service Contracts
$1,680
$1,680
Yucaipa/Cal mesa Veterans Committee
2024 Veterans Day Ceremony
$720
$720
TOTAL REQUESTED
BUDGETED AMOUNT
BALANCE REMAINING
$24,680
$49,855
S20,000
$39,155
$20,000
$40,000 $20,000
$40,000
-$4,680
-$9,855li, $0
$845
13. SUBJECT: FISCAL YEAR 2024-2025 ANNUAL BUDGET, CAPITAL
IMPROVEMENT PROGRAM, AND OTHER RELATED ACTIONS
RECOMMENDATION: That the City Council:
1. Adopt Resolution No. 2024-21, approving the Fiscal Year 2024-2025 Operating Budget and Capital Improvement Program for the City of Yucaipa; and
2. Adopt Resolution No. 2024-25, approving the Budget and Fiscal Policy; and
3. Adopt Resolution No. 2024-26, approving the Fund Balance Policy; and
4. Adopt Resolution No. 2024-29, approving the Investment Policy; and
5. Adopt Resolution No. 2024-27, adopting the General Unit Salary, Benefit and Classification Plan; and
City Council Minutes
6. Adopt Resolution No. 2024-28, adopting the Management, Supervisory and Confidential Employee Benefit and Classification Plan; and
7. Adopt Resolution No. 2024-30, adopting the Measure I Five -Year Capital Improvement Program; and
8. Adopt Resolution No. 2024-31, approving the Five -Year Capital Project Needs Analysis (CPNA) for FY2025-2026 through FY2029-2030; and
9. Adopt Resolution No. 2024-32, approving a list of projects for Fiscal Year 2024-2025 funded by SB1; and
10. Adopt Resolution No. 2024-24, setting the Appropriations Limit for Fiscal Year 2024- 2025; and
11. That the City Council, acting as the Successor Agency to the Yucaipa Redevelopment Agency, adopt Resolution No. 2024-22, approving the Fiscal Year 2024-2025 Budget for the Successor Agency to the Yucaipa Redevelopment Agency; and
12. That the City Council, acting as the Yucaipa Housing Authority, adopt Resolution No. 2024-23, approving the Fiscal Year 2024-2025 Budget for the Yucaipa Housing Authority.
DISCUSSION: Director of Finance White presented the Agenda Report.
Mayor Pro Tem Venable left the dais at 7:34 p.m. and returned at 7:36 p.m.
After Council discussion, the following Motion was made:
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY MAYOR BEAVER, FAILED 2-2-1, (MAYOR PRO TEM VENABLE AND
COUNCILMEMBER THORP VOTED NO AND COUNCILMEMBER GARNER
WAS ABSENT) TO APPROVE RECOMMENDATIONS 1 THROUGH 12.
ACTION: MOTION BY COUNCILMEMBER THORP, SECOND BY MAYOR
PRO TEM VENABLE, CARRIED 3-1-1, (COUNCILMEMBER DUNCAN VOTED
NO AND COUNCILMEMBER GARNER WAS ABSENT) TO APPROVE
RECOMMENDATIONS 1 THROUGH 4 AND 7 THROUGH 12.
ACTION: MOTION BY MAYOR BEAVER, SECOND BY COUNCILMEMBER THORP, CARRIED 3-1-1, (COUNCILMEMBER DUNCAN VOTED NO AND
COUNCILMEMBER GARNER WAS ABSENT) TO CONTINUE
RECOMMENDATIONS 5 AND 6 TO THE NEXT REGULAR CITY COUNCIL MEETING.
City Council Minutes Page 7 of 8
COUNCILMEMBER REPORTS
Mayor Beaver announced the Free Compost & Mulch event on Saturday, June 15, 2024.
ANNOUNCEMENTS
The next regularly scheduled meeting will be June 24, 2024 at 6:00 p.m.
ADJOURNMENT
Mayor Beaver adjourned the regular City Council meeting at 8:21 p.m. and recessed back to closed session.
Council adjourned from Closed Session at 8:38 p.m.
Justin Beaver, Mayor
ATTEST:
Ana V. Sauseda, MMC
Director of General Services/City Clerk
City Council Minutes Page 8 of 8
ATTACHMENT 2
City of Yucaipa
City Council/Successor Agency/Housing Authority Minutes Regular Meeting of May 27, 2024
City Hall Council Chambers
34272 Yucaipa Blvd., Yucaipa, CA 92399
THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF YUCAIPA SCHEDULED FOR MAY 27, 2024, WAS CANCELLED.
Justin Beaver, Mayor
ATTEST:
Ana V. Sauseda, MMC
Director of General Services/City Clerk
City Council Minutes Page 1 of 1