Agenda Item No. 12
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council Members
FROM: Grant Malinowski, Fire Chief
FOR: City Council Meeting July 22, 2024
SUBJECT: City of Yucaipa & City of Calimesa Automatic Aid Agreement RECOMMENDATION:
That the City Council authorize the City Manager to execute the revised Automatic Aid/Mutual Aid Agreement between the City of Yucaipa and the City of Calimesa.
BACKGROUND/DISCUSSION:
The Cities of Calimesa and Yucaipa currently share an executed Automatic Aid Agreement limited to resources from both cities responding to structural and vegetation fire responses. The terms of the proposed agreement, going forward are to include automatic aid responses for emergency medical and rescue incidents.
The Cities of Calimesa and Yucaipa have many commonalities as it relates to the border shared along the Countyline corridor. Both cities have experienced significant growth and are challenged to provide increased infrastructure, programs and services to include emergency Fire Rescue and Emergency pre -hospital care services. These challenges are not unlike the numerous other metropolitan cities in Southern California to include those in Riverside and San Bernardino County. The challenges to provide timely responses using the recognized standard of automatic aid drastically reduces reflex times to ensure the closest available resource to those in need. As the population and building density of our local communities continues to expand, resources must be channeled to be distributed, concentrated, and remain reliable in a fiscally responsible manner, which multiplies critical assets, and avoids developing competing counterproductive interest. Both fire chiefs shall annually analyze and adjust response patterns contained in the Annual Operating Plan (Auto Aid Agreement - Exhibit A) within the to ensure relevant and reliable service needs are met by both communities
FISCAL IMPACT:
There would be no current fiscal impact.
ATTACHMENTS:
1. Yucaipa — Calimesa Auto Aid Agreement
Approved�`—
ATTACHMENT 1
AUTOMATIC AID AGREEMENT
THIS AGREEMENT, made and entered this day of , 2024, by and between the
CITY OF YUCAIPA FIRE DEPARTMENT
(HERIN REFERRED TO AS "YUCAIPA")
AND
CALIMESA FIRE DEPARTMENT
(HERIN REFERRED TO AS "CALIMESA")
RECITALS
WHEREAS, the parties to this Agreement are both legally empowered to provide fire protection and rescue services within their respective jurisdictions; and WHEREAS, the parties of this Agreement maintain, as part of their municipal service, an organized and equipped Fire Department, charged with the duty of fire protection and rescue within their respective jurisdiction; and
WHEREAS, it is in the best interest of the citizens of CALIMESA and YUCAIPA to provide the most expeditious response to suppress fires and render other emergency service; and WHEREAS, each party is desirous of providing to the other a reasonable and reciprocal exchange of fire, rescue and emergency medical services on a day-to-day basis; and, WHEREAS, this Agreement is authorized by provisions of applicable state and federal law; NOW, THEREFORE, in consideration of these mutual promises, covenants, and conditions hereinafter set forth, the parties hereto agree as follows:
A. Pursuant to the authority granted by Section 55632 of the California Government Code (California Disaster and Civil Defense Master Mutual Aid Agreement), CALIMESA and YUCAIPA agree to respond to emergency incidents outside of their geographical jurisdictions and into the geographical jurisdiction of the other in accordance with the terms of this agreement.
B. The specific details of the services to be provided under this agreement shall be determined by CALIMESA and YUCAIPA Fire Chiefs. These services shall be detailed in an Operating Plan (Attachment "A"). Said Attachment "A" is hereby made part of this Agreement by this reference. The CALIMESA and YUCAIPA Fire Chiefs shall review Attachment "A" annually and, as necessary, make amendments in writing. Any amendments shall become part of this Agreement. It is understood that all Operating Plans dealing with emergency response shall adhere as closely as practical to the "closest unit" concept which forms the basis for this Agreement.
C. Each party shall maintain Workers' Compensation Insurance covering its own employees without cost to the other agency and each agency shall pay its own personnel without cost to the other agency.
D. Each of the parties shall be fully responsible for all repair and maintenance, including gas, oil, lubrication, parts, replacement and repair of casualty damage of its own apparatus and
AUTOMATIC AID AGREEMENT
CITY OF YUCAIPA FIRE DEPARTMENT AND
CALIMESA FIRE DEPARTMENT
equipment used pursuant to this Agreement while said equipment is used outside of its geographical boundaries.
E. Each party will be responsible to provide law enforcement and traffic control personnel within its own geographical boundaries.
F. The Fire Chiefs of the parties shall have joint authority and responsibility for the administration of this Agreement which they may delegate to their agents or employees in their respective Fire Departments.
G. The agency receiving aid shall provide, if possible, an officer of its Fire Department, who will be in charge and direct activities and assume the responsibility for releasing all Fire Department resources from the scene.
H. No payment of any kind shall be made between the parties as compensation for any services performed pursuant to this agreement. Services performed for no compensation are limited to staffed fire apparatus, rescue squads, aerial fire apparatus, and overhead (chief officer) personnel and associated equipment.
Each agency may, upon its own initiative, go upon land which is within the boundaries of the other agency to engage in fire suppression and/or rescue, or to provide emergency medical services without prior authorization; provided however, its forces shall not knowingly perform any act of a nature which will reflect to the discredit or which is contrary to the established policy of the responsible agency.
J. When an emergency incident occurs along the border between protection jurisdictions, it is agreed that under no circumstances should there be any delay in response pending determination of the precise location. It shall be agreed both agencies shall send forces promptly to start appropriate action on borderline incidents. Each of the parties shall be fully responsible for the preservation of evidence.
K. Each party shall defend, indemnify, and hold harmless the other party and their respective agents, servants, and employees, of and from any and all liabilities, claims, demands, debts, suits, actions, and causes, arising out of, or in any manner connected with, any act or omission of such indemnifying party hereunder, or its agent's servants or employees, done or performed pursuant to the terms and conditions of this Agreement.
L. This agreement shall be effective as of the day and year herein above written and continue until terminated by either party by giving 90 days' written notice to the designated person below. Notice shall be deemed to be given when delivered personally to the person designated below, or his successor, or when five (5) days have elapsed after it is deposited in the United States mail in a sealed envelope, with registered or certified mail postage prepaid, or on the next business day if sent by express mail or overnight air courier.
Calimesa Fire Department
ATTN: Fire Chief
906 Park Ave.
Calimesa, CA 92320
Yucaipa Fire Department
ATTN: Fire Chief
34272 Yucaipa Boulevard
Yucaipa, CA 92399.
IN WITNESS WHEREOF, the duly authorized officials of the parties hereto have, in their respective capacities, set their hands as of the date first hereinabove written.
AUTOMATIC AID AGREEMENT
CITY OF YUCAIPA FIRE DEPARTMENT AND
CALIMESA FIRE DEPARTMENT
Approval
IN WITNESS WHEREOF, the PARTIES have executed this Automatic Aid Agreement between City of Yucaipa Fire Department and Calimesa Fire Department as of the date written below:
YUCAIPA: CALIMESA:
(Authorized Signature - blue ink only) Authorized Signature — blue ink only) Chris Mann, City Manager, City of Yucaipa William "Bill" Davis, Mayor, Calimesa Date Date
ATTEST: ATTEST:
Authorized signature Authorized signature
Print Name Print Name
Title Title
AUTOMATIC AID AGREEMENT
CITY OF YUCAIPA FIRE DEPARTMENT AND
CALIMESA FIRE DEPARTMENT
Exhibit A
AUTOMATIC AID AGREEMENT
CITY OF YUCAIPA FIRE DEPARTMENT AND
CALIMESA FIRE DEPARTMENT
4nf4
EXHIBIT A
AUTOMATIC AID AGREEMENT
between the
CITY OF YUCAIPA FIRE DEPARTMENT
and the CITY OF CALIMESA FIRE DEPARTMENT
2024 ANNUAL OPERATING PLAN
This Operating Plan is adopted pursuant to the Automatic Aid Agreement dated between the City of Yucaipa Fire Department (Yucaipa) and Calimesa Fire Department (Calimesa). Yucaipa and Calimesa are referred to individually herein as the "Party" or the "Agency" and are collectively referred to herein as the "Parties". The following Operating Plan outlines the dispatching, emergency incident response and command and control elements to implement the Automatic Aid Agreement.
This Operating Plan can be modified at any time with mutual written agreement by the Fire Chiefs for the City of Yucaipa Fire Department and Calimesa Fire Department. The Operating Plan should be reviewed annually. Should no annual amendments be made, the most current signed Operating Plan will be in effect.
RECITALS:
1. The Yucaipa Fire Department is a local government agency governed by the City Council and provides life and property fire protection, emergency medical services (EMS) response, hazardous materials response, technical rescue and related emergency services.
2. The Calimesa Fire Department is a local government code General Law City and provides life and property fire protection, emergency medical services (EMS) response, hazardous materials response, technical rescue and related emergency services within the City of Calimesa.
3. The California Department of Forestry and Fire Protection (CAL FIRE) is responsible for wildland fire protection in State Responsibility Area (SRA) per Public Resources Code Sections 4125-4127. None of the City jurisdiction is within State Responsibility Area although SRA in some cases is contiguous to the City jurisdiction.
In addition to providing wildland fire protection, CAL FIRE enters cooperative fire protection agreements with local governments such has been the case in the City of Yucaipa since 1999 for fire protection services. The City of Yucaipa 2024 ANNUAL OPERATION PLAN
CITY OF YUCAIPA FIRE DEPARTMENT AND
CITY OF CALIMESA FIRE DEPARTMENT
1 of 5
also entered into a wildland fire protection agreement for 2002 acres of Local Response Area (LRA) since 2022.
4. Yucaipa is dispatched by the CAL FIRE San Bernardino Emergency Command Center (San Bernardino ECC) located in San Bernardino, CA.
5. Calimesa is dispatched by the CAL FIRE Perris Emergency Command Center (Perris ECC) located in Perris, CA.
6. The San Bernardino County Communications Center (Comm Center) serves as the dispatch center for the San Bernardino County Fire and Rescue Operational Area coordinating all mutual aid activity within San Bernardino County.
7. The Perris ECC serves as the dispatch center for the Riverside County Fire and Rescue Operational Area coordinating all mutual aid activity within Riverside County.
8. The closet apparatus will be dispatched by the San Bernardino ECC or Perris ECC depending on jurisdiction. The agency responding to a request of the other agency may decline an automatic or mutual aid request dependent to resource availability or drawdown status.
9. Response as part of this automatic aid agreement will be without expectation of cost reimbursement and will be considered Master Mutual Aid (MMA) unless criteria is met for reimbursement via another source.
10.Both Agencies will adhere to EMS policies, procedures and protocols as required by the San Bernardino EMS Agency, Riverside Emergency Medical Services Authority and the California Emergency Medical Services Authority.
Most regulations will appear in Health and Safety Code Section 1797 et al.
11.As an extension of this Operation Plan, both agencies will jointly train and ensure the highest levels of competence as part of this agreement.
12.Agencies will provide After Action reports or Quality Assurance/Quality Improvement reports as requested.
2024 ANNUAL OPERATION PLAN
CITY OF YUCAIPA FIRE DEPARTMENT AND
CITY OF CALIMESA FIRE DEPARTMENT
nfZ
EMERGENCY INCIDENT REPSONSE
1. Each of the parties hereto will respond the appropriate apparatus and equipment dependent on availability of resources and as dispatched by their dispatch center.
2. The services to be rendered pursuant to this Agreement shall consist of providing first alarm fire response, Rescue or EMS. Each Agency agrees to also provide, when and where possible, all its own additional apparatus and equipment necessary in the event of a Second or Third Alarm involvement within its own geographical boundaries or to request mutual aid from the operating area.
3. Both Agencies may provide to each other, upon request, any special equipment needed to meet unusual emergency needs, provided such special equipment is available. This will only apply to resources considered Master Mutual Aid. Resources other than master mutual aid may be considered assistance by hire (ABH). This may include chief or fire officer response as well as approved apparatus and equipment upon request. CAL FIRE dozers, crews and aircraft are not considered mutual aid nor is a hazardous materials response team and apparatus.
4. All resource requests over and above the first alarm from each agency will be considered Master Mutual Aid unless covered by another cost reimbursement agreement (CFAA, CFMA et al).
5. The Incident Command System (ICS) will be the only system used for the command of emergencies. The agency having jurisdiction (AHJ) always has the command responsibility and the final authority as to strategy and tactics at the incident. The AHJ resource will assume command from the other agency upon arrival. When responding into the other agency's jurisdiction, the responding unit becomes a resource of the receiving unit and, as such, is under the control of that agency until released. Under master mutual aid, an agency can recall assigned resources at any time. Of course, serious consideration must be extended to the receiving agency if resources(s) are recalled during a working emergency. Regardless of jurisdiction, the first arriving unit must initiate command and seek control of the incident.
6. Automatic Aid shall apply only to emergency incidents, and shall not apply to non -emergency situations such as water removals, standbys, public assistance, etc.
7. Command support and tactical radio frequencies will be determined and assigned by jurisdictional dispatch center based upon established communication plans.
2024 ANNUAL OPERATION PLAN
CITY OF YUCAIPA FIRE DEPARTMENT AND
CITY OF CALIMESA FIRE DEPARTMENT
2nfC
8. The responsibility for requesting paramedic ambulances, law enforcement or CHP, will be made through the Incident Commander (IC) to the jurisdictional dispatch center.
9. Fire station coverage under this agreement will be the responsibility of each Agency unless otherwise requested via the mutual aid system.
10. Yucaipa and Calimesa may share radio frequencies for training, emergency incidents and joint resource operations.
11. Logistical support of emergencies will be the responsible of the AHJ.
DISPATCH PROCEDURES
1. The Parties agree to respond resources as suggested by Computer Aided Dispatch (CAD), dependent on availability. The Parties agree to the following provisions:
Calimesa agrees to provide Yucaipa the following:
Structure Fire - One Engine or Aerial up to the second resource as suggested in the CAD Tine -up. (automatic response upon notification) Vegetation Fire - One Engine Company up to the second resource as suggested in the CAD line-up. (automatic response upon notification) Rescue - One Engine Company up to the second resource as suggested in the CAD line-up. (automatic response upon notification) Emergency medical service call - One Engine Company up to the second resource as suggested in the CAD line-up. (automatic response upon notification)
2. Yucaipa agrees to provide Calimesa the following:
Structure Fire - One Engine Company up to the second resource as suggested in the CAD line-up. (automatic response upon notification) Vegetation Fire - One Engine Company up to the second resource as suggested in the CAD line-up. (automatic response upon notification) Rescue - One Engine Company up to the second resource as suggested in the CAD Tine -up. (automatic response upon notification) 2024 ANNUAL OPERATION PLAN
CITY OF YUCAIPA FIRE DEPARTMENT AND
CITY OF CALIMESA FIRE DEPARTMENT
anfS
Emergency medical service call - One Engine Company up to the second resource as suggested in the CAD line-up. (automatic response upon notification)
Reviewed and Approved by:
Dated:
Dated:
CITY OF YUCAIPA
FIRE DEPARTMENT
By:
Grant Malinowski, Fire Chief
CITY OF CALIMESA
FIRE DEPARTMENT
By:
Tim O'Connell, Fire Chief
2024 ANNUAL OPERATION PLAN
CITY OF YUCAIPA FIRE DEPARTMENT AND
CITY OF CALIMESA FIRE DEPARTMENT
nfC