Agenda Item No. 09
YUCAIPA CITY COUNCIL
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Benjamin Matlock, Deputy Director of Community Develo ent/ City Plannerf'� Ryan Miller, Housing and Economic Development Analyst
FOR: City Council Meeting of August 12, 2024
SUBJECT: Renewal of the Memorandum of Understanding (MOU) with University Enterprises Corporation (UEC) at California State University, San Bernardino (CSUSB) for itself and on behalf of the Inland Empire Small Business Development Center (IESBDC) for Small Business Support, Resources, and Consulting Services RECOMMENDATION:
That the City Council:
1. Authorize the City Manager to renew a Memorandum of Understanding (MOU) with the University Enterprises Corporation (UEC) at California State University, San Bernardino (CSUSB) for itself and on behalf of the Inland Empire Small Business Development Center (IESBDC) to provide small business support, resources, and consulting services; and
2. Approve the payment in the amount of $17,000 to IESBDC in accordance with the MOU; and
3. Approve the use of City Hall (Community Meeting Room) for nine (9) workshop/webinars.
BACKGROUND/DISCUSSION:
On November 9, 2020, the City Council approved a Memorandum of Understanding (MOU) with the University Enterprises Corporation (UEC) at California State University, San Bernardino (CSUSB) on behalf of the Inland Empire Small Business Development Center (IESBDC) to provide small-business consulting and support services for the City's Incubator Program and the Yucaipa business community. The IESBDC assisted participants with completing program obligations, including developing business plans, setting strategic goals, and creating budget projections. Additionally, over the past three years, the IESBDC has conducted workshops at the Incubator Center and City Hall for participants and the broader Yucaipa business community.
On April 11, 2022, the City Council approved a MOU one-year extension to continue providing services to the Yucaipa business community, which also included additional marketing and reporting. At that time, the Incubator Center closed and the IESBDC then collaborated with staff to adjust their program to continue serving the Yucaipa business community. Monthly meetings are now held at City Hall and are accessible online. Attendance has continued to grow and testimonials from Yucaipa business owners indicate that this program has been a valuable resource.
The proposed MOU includes the following provisions:
A. All services are free and available to all Yucaipa businesses in the community.
B. Conduct at least nine (9) workshops/seminars per year that increase business skills, and track those participants that attend.
C. Responsible for marketing the consulting services, seminars, and workshops to the business community by means of fliers, press releases and presentations to business groups (such as service clubs and industrial councils).
D. Conduct monthly meetings with participants to discuss goals, challenges, and accomplishments.
E. Identify the City of Yucaipa as a co-sponsor of the program through literature and community presentations.
F. Attend Yucaipa Chamber of Commerce breakfast meetings, held at 8 am the first Thursday of each calendar month unless posted otherwise, to promote the upcoming programs and resources.
G. Maintain tracking and communication with participants; assist each business weekly or as advised.
Staff recommends a renewed MOU with the IESBDC to continue the business consulting services for the Yucaipa business community at large.
FISCAL IMPACT
The City's $17,000 cash contribution to this program was included in the FY25 Budget. No further fiscal impact is anticipated as a result of the recommendations.
Attachments:
1. Memorandum of Understanding
Approved By.
ATTACHMENT 1
MEMORADUM OF UNDERSTANDING (MOU)
BETWEEN THE CITY OF YUCAIPA AND UNIVERSITY ENTERPRISES CORPORATION
AT CSUSB (UEC) FOR ITSELF AND ON BEHALF OF INLAND EMPIRE SMALL
BUSINESS DEVELOPMENT CENTER (IESBDC)
2024
SERVICES
The IESBDC will provide business and business -related technical assistance to residents and businesses within the City of Yucaipa's Business Incubator for a one-year period from 2024.
The IESBDC's team of consultants will offer hands-on technical assistance in the following areas:
business planning, loan proposals, commercial real estate, finance, bookkeeping, taxes and licenses, marketing, management, human resources, and government procurement procedures.
This assistance will be unlimited off -site virtual access to the IESBDC's team of consultants by both residents and businesses within the City of Yucaipa.
SEMINARS AND WORKSHOPS
The IESBDC will offer 9 seminars during the term of this agreement on business -related topics.
The topics for these seminars are to be determined in consultation with the City of Yucaipa.
IESBDC will monitor and adjust seminar delivery with in -person and virtual options as needed.
MARKETING
IESBDC will be responsible for marketing the consulting services, seminars, and workshops to the business community by means of fliers, press releases and presentations to business groups (such as service clubs and industrial councils). The IESBDC will identify the City of Yucaipa as a co-sponsor of the program through literature and community presentations. The City of Yucaipa will actively assist IESBDC in the marketing and promotion of the program, to include attending the Yucaipa Chamber of Commerce breakfast meetings, held the first Thursday of each calendar month unless posted otherwise, to promote the upcoming programs and resources.
ACTIVITY REPORTS
IESBDC will provide quarterly reports of activities, including:
1. Number of consultations and trained
2. Business progress/milestones
3. Types of businesses (i.e. start-up, home occupation, retail, service or manufacturing).
COMPENSATION
The City of Yucaipa will provide IESBDC with $17,000 in cash match to support a $34,000 small business technical assistance and training program for the 2024 Year. Of that amount, seventeen thousand dollars ($17,000) will be from City of Yucaipa and seventeen thousand dollars ($17,000) will come from Federal and State funding sources.
The City of Yucaipa will pay the IESBDC in two payments for the cash match amount.
Invoice 2024 - $8500 and 2024 - $8500
$17,000 IESBDC sponsorship to be broken down as such:
Viiraina Riicinpcc rpntar RmIript
DESCRIPTION
IESBDC
City ofYucaipa
Total
BUDGETNARRATIVE
A.
Personnel (Salaries)
Project Director
Program Specialist
S 1.000
S 9.850
S 1.000
S 9.850
S 2.000
S 19.700
Program Set-up. Coordination, and Review (5%)
390 hours - Deliver Instruction and Training (64%)
Total Salaries and Wa es $ 10.850 $ 10,860
$ 21,700
B.
Fringe Benefits
Project Director
Program Specialist
S 440
S 4.334
S 440
S 4,334
S
S 880
S 8 668
44% fringe rate
Total Fringe Benefits
S 4,774
S 4,774
3 9,548
E.
Equipment and Supplies
Trainino Materials
S 496
S 496
S
S 992
Workbooks, supplemental materials. and training supplies Total Supplies
$ 496
$ 496
S 992
G.
ConsultantslContractual & Services
InstructorrFaahtator
S 880.00
S 880
S 1.760
Specialty training (SEO, Sexual Harassement. Shopity. Amazon ) Total Consultants/Contracts & Services
b 880 $ 880
$ 1.760
I.
Total Direct Charges
S 17,000
S 17,000
3 34.000
Total Budget _ _ _
S _.. _ 17.000
$ 17,000
$ 34 000 ,.
HOLD HARMLESS AND INDEMNIFICATION.
City of Yucaipa shall indemnify, defend and hold harmless UEC (IESBDC), the State of California, the Trustees of the California State University, the California State University San Bernardino and their officers, employees, representatives, volunteers and agents from and against any and all liability, loss, damage, expense, costs (including without limitation costs and fees of litigation) of every nature arising out of or in connection with UEC (IESBDC)'s acts, omissions, or combination thereof, in the performance of work hereunder, except that UEC (IESBDC) shall indemnify, defend and hold harmless the City of Yucaipa for any such loss or damage which was caused by the sole negligence or willful misconduct of UEC (IESBDC) under this agreement.
ASSIGNMENT
No assignment of this Agreement or of any part or obligation of performance hereunder shall be made, either whole or in part, by IESBDC without the prior written consent of City of Yucaipa.
INDEPENDENT CONTRACTOR
The parties hereto agree that IESBDC and its employees, officers, and agents are independent contractors under this Agreement and shall not be construed for any purpose to be employees of the City of Yucaipa.
ENTIRE AGREEMENT
It is expressly agreed that this Agreement embodies the entire Agreement of the parties in relation to the subject matter hereof, and that no other Agreement or understanding, verbal or otherwise, relative to this subject matter, exists between the parties at the time of execution.
AGREED
City of Yucaipa
Date
Date
Diane Trujillo, MPA
Director — Sponsored Programs Administration Academic Research/AR-II I University Enterprises Corporation at CSUSB