Agenda Item No. 8
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineer Lk- Landon Kern, Assistant City Engineer �-k'
Crystal Campbell, Associate Engineer c cG
FOR: City Council Meeting of August 26, 2024
SUBJECT: Award of Contract Work — Fiscal Year 2024/2025 Concrete Program— Project No. 11214
RECOMMENDATION:
That the City Council:
1) Award and authorize the City Manager to execute a contract, and the City Manager or his designee to administer the terms of the contract to the lowest responsible bidder, Three Peaks Corp. of Calimesa, CA in the amount $165,600 for the FY 2024/2025 Concrete Program, Project No. 11214 (Project); and
2) Approve the amount of $23,000 for construction contract contingency and the amount of $13,000 for construction contract administration, staff time, and inspection costs for a total construction budget in the amount of $201,600; and 3) Authorize the City Manager or his designee to administer the distribution of the contract contingency; and
4) Approve the plans and specifications prepared for the Project.
BACKGROUND/DISCUSSION:
On May 13, 2024, City Council approved the FY2024/2025 Pavement Management Program (PMP). Included as a part of the PMP is the Concrete Program (Program).
The Program is intended to meet the City's goal to improve pedestrian and ADA access throughout the City as part of the ADA Transition Plan adopted by the City Council on February 22, 2016. The proposed Program includes wall construction along the city yard access road, the replacement of cracked, broken or deteriorated concrete sidewalk, driveway approaches, curb & gutter, cross -gutter, and replacement of curb ramps at various locations throughout the City.
The sections of sidewalk being replaced have been reported by residents and the general public.
The reported sidewalk related concerns have been processed through the Public Works Department's GIS based maintenance reporting system and have been verified by staff prior to adding the repairs to the Program.
Also included in the Project are bus pad enhancements paid for by TDA Article 3 grant funds, awarded to the City by SBCTA in 2021 and accepted by City Council on February 28, 2022.
The SBCTA award will contribute $13,200 in funding to the Project.
Staff publicly advertised the Project for construction bids and on August 17, 2023, two (2) bids were received from contractors as follows:
Contractor
Bid Amount
Three Peaks Corp.
$16500
Total Quality Construction Corp.
$1811652
Three Peaks Corp. (Three Peaks) of Calimesa, CA, is the apparent lowest responsible bidder. The Engineer's Estimate for the Program is $175,000. Staff has reviewed the bid documents and determined that the documents meet the requirements of the contract specifications. Three Peaks has completed several similar projects for the City in the past and their work has been deemed satisfactory.
FISCAL IMPACT:
The Project amount of $201,600 is included in the adopted FY25 Capital Improvement Program. No other fiscal impact is anticipated.
Attachments:
1. Bid Summary
2. Construction Agreement — Three Peaks
Approved by:
ATTACHMENT 1
Bid Summary-24/25 Concrete Program
Aug-24
Total Quality Construction
Three Peaks Corp
Corp -Cherry Valley, CA
Calimesa, CA
Item
Qty
Unit
Unit Price
Extension
Unit Price
Extension
Item Description
No.
CONSTRUCT BLOCK SLOUGH WALL
340
LF
1 $175.00
$59,500.00
$143.00
$48,620.00
2 REMOVE AND REPLACE EXISTING 4" CONCRETE SIDEWALK
2421
SF
COMPLETE AND IN PLACE PER CITY OF YUCAIPA STANDARD
$22.00
$53,262.00
$19.00
$45,999.00
REMOVE AND REPLACE EXISTING CONCRETE CURB AND GUTTER
3 COMPLETE AND IN PLACE PER CITY OF YUCAIPA STANDARD
50 LF
DRAWING 120-1
$75.00
$3,750.00
$105.00
$5,250.00
REMOVE AND RECONSTRUCT CONCRETE CROSS GUTTER AND/OR
SPANDREL, COMPLETE AND IN PLACE, PER CITY STANDARD 122-1 4 AND APWA STANDARD 122-3
904
SF
$30.00
$27,120.00
$33.00
$29,832.00
REMOVE AND RECONSTRUCT CONCRETE RESIDENTIAL DRIVEWAY
5 APPROACH PER CITY STANDARD 109-2
259
SF
$22.00
$5,698.00
$19.00
$4,921.00
REPAIR EXISTING SLOUGH WALL PER APWA STD 622-4
6 40
LF
$200.00
$8,000.00
$287.00
$11,480.00
CONSTRUCT 4" CONCRETE SIDEWALK, COMPLETE IN PLACE PER CITY 7 STANDARD 115-2
724
SF
$18.00
$13,032.00
$16.00
$11,584.00
CONSTRUCT 8" PCC CONCRETE CURB TYPE A1-8 (NO GUTTER) PER 8 APWA STANDARD 120-3
34 LF
$35.001
$1,190.001
$85.001
$2,890.00
Bid Summary-24/25 Concrete Program
Aug-24
Total Quality Construction
Three Peaks Corp
Corp -Cherry Valley, CA
Calimesa, CA
Item
Qty
Unit
Unit Price
Extension
Unit Price
Extension
Item Description
No.
REMOVE EXISTING TREE
9 1
EA
$2,000.00
$2,000.00
$524.00
$524.00
REMOVE, REPLACE AND REPAIR EXISTING LANDSCAPE AND
10 IRRIGATION DISTURBED BY NEW CONCRETE CONSRUCTION AT BUS 450
SF
STOP LOCATIONS #1 2 3 AND 6
$18.00
$8,100.00
$10.00
$4,500.00
Total
$181,652.00
Total
$165,600.00
ATTACHMENT 2
AGREEMENT
THIS AGREEMENT is made and entered into this 26th day of August 2024, by and between the City of Yucaipa, a municipal corporation, hereinafter referred to as "City", and Three Peaks Corporation , located at
Contractor / Company Name
Calimesa
City
CA
State
1025 Calimesa Blvd. #6
Street Address
92320 (909) 795-1690 hereinafter referred to as "Contractor".
Zip Code Phone
PROJECT: 2024/2025 Concrete Program, Project No. 11214
WITNESSETH, in this consideration of their covenants, the parties hereto agree as follows:
The contract documents for the Project shall consist of the Notice Inviting Sealed Bids, Instructions to Bidders, Proposal, General Specifications, Standard Specifications, Special Provisions, Plans, and all referenced specifications and appendices; together with this Agreement and all required bonds, insurance certificates, permits, notices, and affidavits; and also including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to insure its completion in an acceptable manner (collectively, the "Contract Documents"). The Contract Documents are made a part hereof as though fully set forth herein.
In consideration of such work, City agrees to pay Contractor and Contractor agrees to accept the sum of One Hundred Sixty -Five Thousand, Six Hundred Dollars and zero cents ($165,600.00) in the manner provided in the Contract Documents and subject to adjustment provided therein.
Concurrently with the execution of this Agreement, Contractor shall file with the City the bonds and certificates of insurance specified in the Contract Documents and subject to adjustment provided therein.
This Contract shall not be assigned without the written permission of the City Council.
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written.
ATTEST:
Ana Sauseda, Director of General
Services/City Clerk
FUNDS AVAILABLE/INSURANCE
APPROVED:
Phillip White, Director of Finance
Fermin G. Preciado, Director of
Development Services/City Engineer
APPROVED AS TO FORM:
Steven Graham, City Attorney
CITY OF YUCAIPA
A Municipal Corporation
Chris Mann, City Manager
CONTRACTOR:
Three Peaks Corporation
Date
Date