Agenda Item No. 01
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Ana V. Sauseda, Director of General Services/City Clerk FOR: City Council Meeting of September 23, 2024
SUBJECT: Approve the City Council/Successor Agency/Housing Authority Minutes of August 26, 2024 and the Cancelled Meeting Minutes of September 9, 2024 RECOMMENDATION:
That the City Council approve the City Council/Successor Agency/Housing Authority Minutes of August 26, 2024 and the Cancelled Meeting Minutes of September 9, 2024.
Attachments:
1. Regular Meeting Minutes — 08/26/2024
2. Cancelled Meeting Minutes — 09/09/2024
Approved by:
ATTACHMENT
City of Yucaipa
City Council/Successor Agency/Housing Authority Minutes Regular Meeting of August 26, 2024
City Hall Council Chambers
34272 Yucaipa Blvd., Yucaipa, CA 92399
CLOSED SESSION — 5:00 PM
CALL TO ORDER
Mayor Beaver called the Closed Session meeting to order at 5:00 p.m.
CITY COUNCIL ROLL CALL
PRESENT: Justin Beaver, Mayor
Chris Venable, Mayor Pro Tern
Bobby Duncan, Councilmember
Matt Garner, Councilmember
Jon Thorp, Councilmember
ABSENT: None
PUBLIC COMMENT
The following member of the public spoke:
• Hansen Wang
CLOSED SESSION — 5:00 PM
A. CONFERENCE WITH LEGAL COUNSEL — PURSUANT TO GOVERNMENT CODE SECTION 54956.8
Property: APNS: 0301-191-21, 0301-211-10, 0301-211-12, 0301-201-26, 0301-201-40, 0301-201-41 and 0301-201-42
Agency Negotiator: Chris Mann, City Manager
Negotiating Parties: Pacific Oaks Industrial LLC
Under negotiation: Price and Terms
B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of Litigation Significant Exposure to Litigation Pursuant to Paragraph (4) of Subdivision (d) of Section 54956.9
Number of Cases (1)
The City Council entered Closed Session at 5:02 p.m.
City Council Minutes Page 1 of 6
OPEN SESSION — 6:00 PM
CALL TO ORDER
Mayor Beaver called to order the Regular Meeting of the City Council/Successor Agency/Housing Authority at 6:00 p.m.
PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by Captain Walker.
CITY COUNCIL ROLL CALL
PRESENT: Justin Beaver, Mayor
Chris Venable, Mayor Pro Tern
Bobby Duncan, Councilmember
Matt Garner, Councilmember
Jon Thorp, Councilmember
ABSENT: None
STAFF
PRESENT: Chris Mann, City Manager
Jennifer Crawford, Assistant City Manager
Steven Graham, City Attorney
Ana Sauseda, Director of General Services/City Clerk
CLOSED SESSION REPORT
City Attorney Steven Graham announced that the City Council voted 5-0 to initiate litigation on Closed Session Agenda Item B.
CHANGES TO THE AGENDA
City Manager Chris Mann indicated that there were no changes to the agenda.
Mayor Pro Tern Venable asked that Item 10 be continued to the Regular City Council meeting scheduled for September 23, 2024.
ACTION: MOTION BY MAYOR PRO TEM VENABLE, SECOND BY
COUNCILMEMBER DUNCAN, CARRIED 4-1, (MAYOR BEAVER VOTED NO) TO CONTINUE ITEM 10 TO SEPTEMBER 23, 2024.
City Council Minutes Page 2 of 6
SPECIAL PRESENTATION
Tyler Technologies Software Implementation Recognition was presented by Assistant City Manager Jennifer Crawford.
PUBLIC SAFETY UPDATE
• Police — Captain Walker presented the statistics for July, 2024. • Fire — Chief Malinowski presented the statistics for July, 2024. • Code Enforcement — Ben Matlock, Deputy Director of Community Development/City Planner, presented the statistics for July, 2024.
CITY COUNCIL CONFLICT OF INTEREST DISCLOSURE
Mayor Beaver asked if there were any conflicts to disclose. There were no items disclosed.
CONSENT AGENDA
Mayor Beaver asked if there were any Consent Agenda items to be removed for discussion. No items were removed for discussion.
1. SUBJECT: APPROVE THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MINUTES OF AUGUST 12, 2024
RECOMMENDATION: That the City Council approve the City Council/Successor Agency/Housing Authority Minutes of August 12, 2024.
2. SUBJECT: SECOND READING OF ORDINANCE NO. 451
RECOMMENDATION: That the City Council approve the second reading of Ordinance No. 451, an Ordinance of the City Council of the City of Yucaipa, California, Amending Chapter 12.06 of the Yucaipa Municipal Code Following the United States Supreme Court's Decision in Johnson V. City of Grants Pass
3. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE 2022 SEPTEMBER STORM EVENT
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of the 2022 September Storm Event.
4. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO
TROPICAL STORM HILARY
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of Tropical Storm Hilary.
City Council Minutes Page 3 of 6
5. SUBJECT: MONTHLY REPORT ON YUCAIPA APP USAGE — JULY, 2024 RECOMMENDATION: That the City Council receive and file a report of the user activity on the Yucaipa App for the month of July, 2024.
6. SUBJECT: UPDATE ON DISPOSITION OF SURPLUS MATERIAL LOCATED AT
WILSON III BASIN
RECOMMENDATION: That the City Council receive an update regarding the disposition of surplus material located at Wilson III Basin.
7. SUBJECT: CONTRACT AMENDMENT NO. 5 TO THE CONTRACT WITH ANIMAL PEST MANAGEMENT, INC. FOR THE GOPHER AND RODENT CONTROL
PROGRAM
RECOMMENDATION: That the City Council authorize the City Manager to execute Amendment No. 5 to the contract with Animal Pest Management, Inc. (APM) in the not - to -exceed amount of $451 for a revised FY24 contract total of $58,727 for City's Gopher and Rodent Control Program.
8. SUBJECT: AWARD OF CONTRACT WORK — FISCAL YEAR 2024/2025 CONCRETE PROGRAM— PROJECT NO. 11214
RECOMMENDATION: That the City Council:
Award and authorize the City Manager to execute a contract, and the City Manager or his designee to administer the terms of the contract to the lowest responsible bidder, Three Peaks Corp. of Calimesa, CA in the amount $165,600 for the FY 2024/2025 Concrete Program, Project No. 11214 (Project); and
2. Approve the amount of $23,000 for construction contract contingency and the amount of $13,000 for construction contract administration, staff time, and inspection costs for a total construction budget in the amount of $201,600; and
3. Authorize the City Manager or his designee to administer the distribution of the contract contingency; and
4. Approve the plans and specifications prepared for the Project.
ACTION: MOTION BY MAYOR PRO TEM VENABLE, SECOND BY
COUNCILMEMBER GARNER, CARRIED 5-0, TO APPROVE CONSENT
AGENDA ITEMS NO. 1 THROUGH 8.
City Council Minutes Page 4 of 6
DISCUSSION ITEMS
9. SUBJECT: REVIEW AND CONSIDER FISCAL YEAR 2024-25 COMMUNITY
ACTIVITY GRANT APPLICATIONS
RECOMMENDATION: That the City Council review and consider the Fiscal Year 2024-25 Community Activity Grant (CAG) Applications submitted by Down Right Blessed Foundation and Inland Leaders Charter School and award in-kind/fee waiver support as recommended by the CAG Application Review Ad -Hoc Committee:
FY 2024-25
CAG Ad -Hoc
In -Kind
Committee
Applicant
Description of Event/Program
Support/Fee
Recommended
Waiver
Award
Requested
Waive Community Park rental fees to
host the 1st Annual Buddy Walk in
October to bring awareness & support to
Down Right Blessed
individuals/families with Down
Foundation
Syndrome.
$1,000
$747.50
Waive Community Center Gym rental
fees for ILCS to host home girls'
Inland Leaders Charter
volleyball games from August 29"' to
School
October 15t".
$1,782
$747.50
Total
$2,782
$ 1,495
CAG In-Kind/Fee Waiver Fund Balance
$1,495
$1,495
Remaining Balance
($1.287)
$ 0
DISCUSSION: Assistant City Manager Crawford presented the Agenda Report.
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY MAYOR PRO TEM VENABLE, CARRIED 5-0, TO AWARD $1,495 TO INLAND LEADERS CHARTER SCHOOL.
PUBLIC COMMENT
The following members of the public spoke:
• Hansen Wang
• Colleen Wang
• Lloyd Rekstad
• Martha Glubka
City Council Minutes Page 5 of 6
COUNCILMEMBER REPORTS
There were no items to report.
ANNOUNCEMENTS
The next regularly scheduled meeting will be September 9, 2024 at 6:00 p.m.
ADJOURNMENT
The meeting adjourned at 7:07 p.m.
Justin Beaver, Mayor
ATTEST:
Ana V. Sauseda, MMC
Director of General Services/City Clerk
City Council Minutes Page 6 of 6
ATTACHMENT 2
City of Yucaipa
City Council/Successor Agency/Housing Authority Minutes Regular Meeting of September 9, 2024
City Hall Council Chambers
34272 Yucaipa Blvd., Yucaipa, CA 92399
THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF YUCAIPA SCHEDULED FOR SEPTEMBER 9, 2024, WAS CANCELLED.
Justin Beaver, Mayor
ATTEST:
Ana V. Sauseda, MMC
Director of General Services/City Clerk
City Council Minutes Page I of 1