CITY OF
Justin Beaver, Mayor
Chris Venable, Mayor Pro Tem
Bobby Duncan, Councilmember
Matt Garner, Councilmember
Jon Thorp, Councilmember
AGENDA
City Council
Successor Agency • Housing Authority
October 28, 2024
City Hall - City Council Chambers
34272 Yucaipa Blvd., Yucaipa, California
Chris Mann, City Manager
Steven Graham, City Attorney
Ana V. Sauseda, City Clerk
The City Council serves as the Board for the Yucaipa Successor Agency and Commission for the Yucaipa Housing Authority.
Public Comment will be called at the time and place noted on the Agenda below for the general public to address the City Council, Successor Agency and Housing Authority. Please complete a speaker's form and return it to the City Clerk prior to the beginning of the meeting. Public Comment will be conducted in accordance with the Rules of Procedure adopted pursuant to Resolution No. 2023-07. There is a three -minute time limit for speaking and time may not be ceded to another speaker.
Public Comment Via Mail or Email
Items must be submitted no later than three (3) business hours prior to the meeting at which the commenter seeks to provide comment. Public comment may be submitted via U.S. Mail to the City Clerk at 34272 Yucaipa Blvd., Yucaipa, CA 92399 or via email to publiccomment(&,yucaipa.gov. All mail and email correspondence will be archived, distributed to City Council, and retained as part of the public record; however, submissions will not be read out loud during the meeting. The subject line should specify "Public Comment" and include the date of the meeting.
Written public comment submitted on non -agenda items and on specific agenda items will be made available to the public pursuant to the City of Yucaipa policy regarding the distribution of written public comments at City Council and Commission meetings, which may be accessed on the City's website at https://yucaipa.gov/agendas-minutes/ . Individuals should be aware that comments provided, including personal information, may be disclosable pursuant to the California Public Records Act.
10/28/2024 City Council Agenda 1
Live stream/recording of City Council meetings:
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While the City of Yucaipa strives for uninterrupted streaming, technical issues may occasionally occur. We ask for your understanding and patience should there be any disruptions during the live broadcast. We will work diligently to resolve any issues promptly, however, please be advised that the City Council meeting may continue in person while such issues are resolved. Every attempt will be made for the meeting to be recorded and made available for viewing after its conclusion.
CLOSED SESSION — 5:00 PM
A. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant Exposure Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 Number of Cases (1)
B. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9)
Yucaipa Preservation Society v. City of Yucaipa, et al. San Bernardino Superior Court Case No. CIVSB2430625
OPEN SESSION — 6:00 PM
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
CLOSED SESSION REPORT
CHANGES TO THE AGENDA
SPECIAL PRESENTATION
Employee Recognition Mark Fulton
Employee Recognition Deputy Castaneda
Employee Recognitions Fire Department
Acceptance of Awards — WCSP
10/28/2024 City Council Agenda
PUBLIC SAFETY UPDATE
• Police
• Fire
• Code Enforcement
PUBLIC COMMENT
LIMIT 3 MINUTES
CITY COUNCIL CONFLICT OF INTEREST DISCLOSURE
In compliance with the Political Reform Act, Levine Act, and under Common Law, this agenda item provides an opportunity for City Council members to disclose any potential conflicts of interest related to any other item on the agenda. The purpose of this disclosure is to ensure transparency and maintain public trust in the Council's decision -making process.
CONSENT AGENDA
The following Consent Agenda items are expected to be routine and non -controversial.
Council will act upon them, at one time, without discussion. Any Councilmember or staff member may request removal of an item from the Consent Agenda for discussion. The title is deemed to be read and further reading waived on any ordinance listed on the Consent Agenda for second reading and adoption.
Members of the City Council also sit as the Board for the Successor Agency and Commission for the Housing Authority and may act on the consent calendar for those bodies as part of a single motion with the City Council consent calendar.
1. SUBJECT: APPROVE THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MINUTES OF SEPTEMBER 23, 2024
RECOMMENDATION: That the City Council approve the City Council/Successor Agency/Housing Authority Minutes of September 23, 2024.
2. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE 2022 SEPTEMBER STORM EVENT
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of the 2022 September Storm Event.
3. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO
TROPICAL STORM HILARY
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of Tropical Storm Hilary.
4. SUBJECT: MONTHLY REPORT ON YUCAIPA APP USAGE — SEPTEMBER, 2024 RECOMMENDATION: That the City Council receive and file a report of the user activity on the Yucaipa App for the month of September, 2024. 10/28/2024 City Council Agenda
5. SUBJECT: MONTHLY TREASURER'S REPORT SEPTEMBER 2024
RECOMMENDATION: That the City Council receive and file the Monthly Treasurer's Report for September 2024.
6. SUBJECT: AWARD OF CONTRACT — 7TH STREET PARK BASKETBALL COURT RESURFACING -PROJECT NO. 11223
RECOMMENDATION: That the City Council:
1. Award and authorize the City Manager to execute a contract, and the City Manager or his designee to administer the terms of the contract to the lowest responsible bidder, Trueline Construction & Surfacing of Riverside, CA in the amount $59,685 for the 7th Street Park Basketball Court Resurfacing - Project No. 11223 (Project); and
2. Approve the amount of $6,000 for construction contract contingency and the amount of $3,000 for construction contract administration, staff time, permitting and inspection costs for a total construction budget in the amount of $68,685; and
3. Authorize the City Manager or his designee to administer the distribution of the contract contingency; and
4. Approve the plans and specifications prepared for the Project.
7. SUBJECT: CONTRACT AMENDMENT NO. 1 TO THE CONTRACT WITH
ANIMAL PEST MANAGEMENT FOR THE GOPHER AND RODENT CONTROL PROGRAM AND CONTRACT AMENDMENT NO. 2 TO THE CONTRACT WITH
ANIMAL PEST MANAGEMENT FOR THE CITY'S PEST MANAGEMENT
PROGRAM
RECOMMENDATION: That the City Council:
1. Authorize the City Manager to execute Amendment No. 1 to the contract with Animal Pest Management, Inc. in the not -to -exceed amount of $3,260 for a revised annual contract total of $58,372 for the City's Gopher and Rodent Control Program; and
2. Authorize the City Manager to execute Amendment No. 2 to the contract with Animal Pest Management, Inc. in the not -to -exceed amount of $1,440 for a revised annual contract total of $8,493 for the City's Pest Management Program.
8. SUBJECT: ACCEPTANCE OF CONTRACT WORK - NEW CITY YARD FENCING PROJECT —PROJECT NO. 11208
RECOMMENDATION: That the City Council:
1. Accept the contract work completed by AB Fence in the amount of $241,921 for the New City Yard Fencing Project — Project No. 11208; and
10/28/2024 City Council Agenda
2. Authorize the recordation of the Notice of Completion for the Project; and
3. Accept the as -built plans for the Project.
9. SUBJECT: CAL FIRE WILDLAND PROTECTION AGREEMENT FOR FY 24/25 RECOMMENDATION: That the City Council:
1. Approve a Wildland Protection Agreement between the City of Yucaipa and CAL FIRE; and
2. Authorize the City Manager to execute the agreement and act as the representative for the City of Yucaipa.
10. SUBJECT: YOUTH ADVISORY COMMITTEE APPOINTMENTS
RECOMMENDATION: That the City Council:
1. Review the attached Applications for the At -Large Memberships to the Youth Advisory Committee (YAC); and
2. Vote on the appointments of the nominated applicants.
PUBLIC HEARING
The order of Business for the Public Hearing Shall Be:
A. Open Public Hearing
B. Staff Presentation
C. Applicant/Representative Presentation (if necessary) D. Public Comments
E. Applicant Rebuttal (if necessary)
F. Public Hearing Closed
G. Council Discussion
H. Council Motion and Vote
SPEAKERS ARE ENCOURAGED TO BE BRIEF AND REMAIN WITHIN THE ESTABLISHED TIMEFRAME OF THREE (3) MINUTES. ONCE THE PUBLIC HEARING HAS BEEN CLOSED, NO FURTHER TESTIMONY WILL BE TAKEN.
11. SUBJECT: STARLING HEIGHTS SPECIFIC PLAN (24-071/APP)
AN APPEAL OF THE PLANNING COMMISSION'S RECOMMENDATION OF DENIAL OF CASE NO. 22-129/GPA/SP/TTM 20372, FOR THE STARLING HEIGHTS 10/28/2024 City Council Agenda C
SPECIFIC PLAN WHICH PROVIDES THE DEVELOPMENT STANDARDS FOR A
14.78-ACRE SITE FOR SINGLE FAMILY RESIDENTIAL DEVELOPMENT AND INCLUDES TENTATIVE TRACT MAP (TTM) 20372 TO FORMALLY CREATE A 127-
UNIT RESIDENTIAL SUBDIVISION AND ASSOCIATED COMMUNITY FEATURES
INCLUDING A RECREATION CENTER, ACTIVE PARK, DOG PARK, ENTRY MONUMENTS, AND DETENTION BASINS BASED ON THE SPECIFIC PLAN. A
MINOR GENERAL PLAN AMENDMENT IS ALSO PROPOSED TO CHANGE THE
LAND USE DESIGNATION OF THE SITE SHOWN ON GENERAL PLAN FIGURE CDL-2, LAND USE MAP, FROM RS-20M (SINGLE -RESIDENTIAL, 20,000 SQUARE
FOOT MINIMUM) TO PD (PLANNED DEVELOPMENT), AND A MODIFICATION TO GENERAL PLAN FIGURE, CDL-3, LAND USE MODIFICATIONS, TO ADD THE STARLING HEIGHTS SPECIFIC PLAN.
RECOMMENDATION: That the City Council conduct a public hearing and consider the appeal request regarding the Planning Commission's recommendation of denial of the Starling Heights Specific Plan (SHSP) and the Mitigated Negative Declaration, as well as the associated Tract Map (TTM 20372).
Potential motions (referenced in italics) include:
Motion in support of the SHSP:
1. Adopt Resolution No. 2024-33, approving the Specific Plan for the proposed Starling Heights Specific Plan and the associated minor General Plan Amendment / Land Use District Change of a property from RS-20M Single Residential, 20,000 square foot minimum lot size) to the land use designation of PD (Planned Development); and
2. Approve first reading, by the title only, as read by staff, of Ordinance No. 449, amending Ordinance No. 343, amending the Official Land Use Plan and Zoning Ordinance as adopted by the City of Yucaipa; and
3. Approve the Tentative Tract Map No. 20372 (Case No. 22-129/TTM 20372), subject to the Conditions of Approval as contained in this Agenda Report; and
4. Adopt the Findings as contained in this Agenda Report; and
5. Adopt the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program, finding the mitigation measures and standard measures and procedures will reduce the potential level of environmental impact to less than significant; and
6. Direct staff to file a Notice of Determination; and
7. Review, and if it is considered acceptable, approve the architectural design and conceptual landscaping for the proposed Project.
10/28/2024 City Council Agenda L
Motion against the SHSP.
1. Adopt a Resolution denying the approval of the Starling Heights Specific Plan; and
2. Adopt Findings for denial, with respect to Section 83.020310 of the Yucaipa Development Code; and
3. Deny Tentative Tract Map 20372 (Case No. 22-129), finding that it is inconsistent with the land use designations of the existing Land Use District; and
4. Determine that the Project is exempt from CEQA pursuant to Section 15270 of the CEQA Guidelines, which states that CEQA does not apply to projects which a public agency rejects or disapproves.
Alternative Actions:
The City Council can make additional modifications to the SHSP that are deemed necessary to meet the Findings specified by Section 83.020310 of the Yucaipa Development Code, or that would better meet the Goals, Policies, and/or Objectives of the General Plan.
Draft Findings of Approval, as well as the Draft Resolution and Ordinance are provided for the City Council's reference and review. Modifications can be made based on the deliberations of the item.
DISCUSSION ITEMS
12. SUBJECT: 2024 AUTUMNFEST WRAP-UP
RECOMMENDATION: That the City Council receive and file the 2024 Autumnfest Wrap-up Report.
13. SUBJECT: YUCAIPA MUNICIPAL CODE UPDATE
RECOMMENDATION: That the City Council approve the introduction and first reading of Ordinance No. 452, an Ordinance of the City Council of the City of Yucaipa, California, amending various provisions of the Yucaipa Municipal Code and order the City Clerk to place the Ordinance on the consent calendar for the next regular meeting of the City Council for second reading and adoption.
COUNCILMEMBER REPORTS
ANNOUNCEMENTS
ADJOURNMENT
10/28/2024 City Council Agenda
Notice Regarding Americans with Disability Act
The City of Yucaipa complies with the Americans with Disabilities Act of 1990. If you need special assistance to participate in this meeting, please call the City Clerk's Department at (909) 797-2489, during normal business hours, at least 48-hours prior to the meeting.
Notification 48 hours prior to the meeting will enable the city to make reasonable accommodations to ensure accessibility to this meeting.
CEQA STATEMENT:
Unless stated otherwise on the agenda, every item on the agenda is exempt from CEQA guidelines sections 15060(c), 15061(b)(3), 15273, 15378, 15301,15323 and/or Public Resource Code Section 21065.
Pursuant to Government Code Section 54957.5, any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Yucaipa to all or a majority of the City Council, less than 72 hours prior to that meeting, are available for public inspection at Yucaipa City Hall, 34272 Yucaipa Boulevard, Yucaipa, CA 92399, during normal business hours.
DISCLOSURE OF CAMPAIGN CONTRIBUTIONS
(Levine Act — Government Code section 84308)
Pursuant to Government Code section 84308, members of the City Council and Planning Commission are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid contracts, labor contracts, or personal employment contracts with City employees), franchises, discretionary land use permits and other entitlements if the Councilmember or Planning Commissioner received more than $250 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City's decision on the agenda item since January 1, 2023. Any applicants, contractors or their agents who have made, campaign contributions totaling more than $250 to a City Councilmember or Planning Commissioner member since January 1, 2023, are required to disclose that fact for the official record of the subject agenda item and any such City Councilmember or Planning Commissioner shall not make, participate in making, or in any way attempt to use their official position to influence the subject agenda item. Disclosures must include the amount of the campaign contribution and identify the recipient City Councilmember or Planning Commissioner and may be made either in writing to the City Clerk prior to the subject hearing or by verbal disclosure at the time of the hearing. 10/28/2024 City Council Agenda Q
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, if you would like to challenge the decision of the City Council on an item appearing on this Agenda, you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this Agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
AFFIDAVIT OF POSTING
State of California }
County of San Bernardino } ss.
City of Yucaipa }
I, Ana V. Sauseda, City Clerk of the City of Yucaipa, California, do hereby declare that the foregoing agenda was posted on 10/24/2024, at least seventy-two (72) hours prior to the meeting per Government Code 54954.2, at the following locations:
Yucaipa City Hall, 34272 Yucaipa Boulevard, Yucaipa, California City of Yucaipa website www.yucaipa . Roy
Ana V. Sauseda, MMC
City Clerk
10/28/2024 City Council Agenda n
PUBLIC SAFETY UPDATE
10/28/2024 City Council Agenda 10
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10/28/2024 City Council Agenda 19
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10/28/2024 City Council Agenda 20
STATION 1: 318
STATION 2:149
STATION 3: 274
Average Response Time- 6:31
Fsi
alls for service decreased 11%
ce last month
-Calls for service decreased 7%
since Apur.p.ist 2023
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SPONTANEOUS COMBUSTION
STATION 1: 307
STATION 2:165
STATION 3:299
Average Response Time- 6:47
-Calls for service increased 4% since
last month
-Calls for service increased 13%
since .September 2023
FOR SERVI("*r- I" SEPTEMBER
771
O Medical Aid o False Alarm
o Haz Mat o Investigation
0 Other Fire o Public Service Assist
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o Vehicle Fire 13 Assist
o Fire Menace Standby
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O Ringing Alarm
O Vegetation Fire
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LINE FIRE-
43,978 Acres
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10/28/2024 City Council Agenda 27
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EVICTOR VALLEY COLLEGE PARAMEDIC
ADVISORY
wCRB MINISTERIAL MEETING
wCECA TOUR AT STATION 1
10/28/2024 City Council Agenda 31
Code Enforcement Division
Monthly Report for August 2024
oae k..ases
0 30 were resolved by end of month
o Top Cases:
o Overgrown Vegetation
o Excessive Trash and Debris
o Inoperable and Abandoned
Vehicles
o Unpermitted Construction
o Unregistered vacant buildings
Inspection Activity
0 149Inspections
170 cases closed out
o $13,976 received in Citation fees
o Mobile Home Parks:
o Individual unit inspections were completed
o Chicken Ranches:
0 4 inspections
o No violations
4.1 #
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OFFICER
Code Enforcement Division
Monthly Report for September 2024
Code Cases
84 new cases submitted
33 were resolved by end of month
Top Cases:
Excessive Vegetation
Commercial Organic Waste (SB 1383)
Unpermitted Construction
Excessive Trash and Debris
Inoperable and Abandoned Vehicles
Inspection Activity
149 Inspections
51 cases closed out
$10,421 received in Citation fees
Mobile Home Parks:
Individual unit inspections were completed
Chicken Ranches:
4 inspections
No violations
r.3,-
Agenda Item No. 1
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Ana V. Sauseda, Director of General Services/City Clerk FOR: City Council Meeting of October 28, 2024
SUBJECT: Approve the City Council/Successor Agency/Housing Authority Minutes of September 23, 2024
RECOMMENDATION:
That the City Council approve the City Council/Successor Agency/Housing Authority Minutes of September 23, 2024.
Attachments:
1. Regular Meeting Minutes — 09/23/2024
Approved by:
10/28/2024 City Council Agenda
WI
ATTACHMENT 1
10/28/2024 City Council Agenda 39
City of Yucaipa
City Council/Successor Agency/Housing Authority Minutes Regular Meeting of September 23, 2024
City Hall Council Chambers
34272 Yucaipa Blvd., Yucaipa, CA 92399
CLOSED SESSION — 5:00 PM
CALL TO ORDER
Mayor Beaver called the Closed Session meeting to order at 5:00 p.m.
CITY COUNCIL ROLL CALL
PRESENT: Justin Beaver, Mayor
Chris Venable, Mayor Pro Tern
Bobby Duncan, Councilmember
Matt Garner, Councilmember
Jon Thorp, Councilmember
ABSENT: None
PUBLIC COMMENT
There were no comments.
CLOSED SESSION — 5:00 PM
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - One Claim Claimant: Erica Wells
B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant Exposure Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 Number of Cases (1)
The City Council entered closed session at 5:00 p.m.
OPEN SESSION — 6:00 PM
CALL TO ORDER
Mayor Beaver called to order the Regular Meeting of the City Council/Successor Agency/Housing Authority at 6:00 p.m.
PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by Captain Walker.
10/28/2024 City Council Agenda 40
CITY COUNCIL ROLL CALL
PRESENT: Justin Beaver, Mayor
Chris Venable, Mayor Pro Tern
Bobby Duncan, Councilmember
Matt Garner, Councilmember
Jon Thorp, Councilmember
ABSENT: None
STAFF
PRESENT: Chris Mann, City Manager
Jennifer Crawford, Assistant City Manager
Steven Graham, City Attorney
Ana Sauseda, Director of General Services/City Clerk
CLOSED SESSION REPORT
City Attorney Steven Graham stated that the City Council gave settlement direction by consensus on Item A.
CHANGES TO THE AGENDA
City Manager Chris Mann pulled Item I I and stated that it would be brought back at the October 28a' meeting.
PUBLIC SAFETY UPDATE
• Police
• Fire
• Code Enforcement
Mayor Beaver tabled the Public Safety Update with no objections from the Council.
CITY COUNCIL CONFLICT OF INTEREST DISCLOSURE
Mayor Beaver asked if there were any conflicts to disclose. There were no items disclosed.
CONSENT AGENDA
Mayor Beaver asked if there were any Consent Agenda items to be removed for discussion. Mayor Pro Tem Venable pulled Items 7 & 9 for further discussion. 10/28/2024 City Council Agenda 41
1. SUBJECT: APPROVE THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MINUTES OF AUGUST 26, 2024 AND THE CANCELLED MEETING MINUTES OF SEPTEMBER 9, 2024.
RECOMMENDATION: That the City Council approve the City Council/Successor Agency/Housing Authority minutes of August 26, 2024 and the Cancelled Meeting Minutes of September 9, 2024.
2. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE 2022 SEPTEMBER STORM EVENT
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of the 2022 September Storm Event.
3. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO
TROPICAL STORM HILARY
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of Tropical Storm Hilary.
4. SUBJECT: BIENNIAL REVIEW OF CITY'S CONFLICT OF INTEREST CODE RECOMMENDATION: That the City Council adopt Resolution No. 2024-57, amending the City's Conflict of Interest Code.
5. SUBJECT: MONTHLY REPORT ON YUCAIPA APP USAGE — AUGUST, 2024 RECOMMENDATION: That the City Council receive and file a report of the user activity on the Yucaipa App for the month of August, 2024.
6. SUBJECT: ADOPTION OF RESOLUTION NO. 2024-58, AMENDING THE 2024
CITY COUNCIL MEETING SCHEDULE
RECOMMENDATION: That the City Council adopt Resolution No. 2024-58, amending the 2024 City Council meeting schedule.
8. SUBJECT: MONTHLY TREASURER REPORTS JULY 2024 & AUGUST 2024 RECOMMENDATION: That the City Council receive and file the Monthly Treasurer's Report for July 2024 and August 2024.
10. SUBJECT: AWARD OF CONTRACT - YUCAIPA COMMUNITY CENTER RESTROOM RENOVATION -PROJECT NO. 11224
RECOMMENDATION: That the City Council:
1. Award and authorize the City Manager to execute a contract and the City Manager or his designee to administer the terms of the contract to the lowest responsible bidder, 10/28/2024 City Council Agenda 42
Preferred General Services of Apple Valley, CA, in the amount of $103,934.93 for the Yucaipa Community Center Restroom Renovation - Project No. 11224 (Project); and
2. Approve the amount of $10,000 for construction contract contingency and the amount of $5,000 for construction contract administration, staff time, and inspection costs for a total construction budget in the amount of $118,934.93; and
3. Authorize an amendment to the FY25 Capital Improvement Program (CIP) Budget to increase the Renovate Community Center Restroom (Park Capital Replacement Fund) project budget by $45,000 and decrease the 7th Street (Park) Rehabilitation (General Capital Projects Fund) project budget by $45,000; and
4. Authorize the City Manager or his designee to administer the distribution of the contract contingency; and
5. Approve the plans and specifications prepared for the Project.
12. SUBJECT: ACCEPTANCE OF CONTRACT WORK - 13TH STREET SPORTS COMPLEX FACILITY PARKING LOT LIGHTING PHASE I — PROJECT NO. 11189 RECOMMENDATION: That the City Council:
1. Accept the contract work completed by Quality Light and Electrical in the amount of $58,805 for the 13th Street Sports Complex Facility Parking Lot Lighting Phase I — Project No. 11189; and
2. Authorize the recordation of the Notice of Completion for the Project; and
3. Accept the as -built plans for the Project.
13. SUBJECT: FINAL PARCEL MAP 20525
RECOMMENDATION: That the City Council:
1. Approve Final Parcel Map No. 20525; and
2. Accept and authorize the recordation of the map from JSAMJ, Inc.
14. SUBJECT: AWARD OF CONTRACT - INSTALLATION OF CITY FURNISHED HIGH BAY LED LIGHT FIXTURES AND LIGHTING EQUIPMENT AT THE 7TH ST.
COURTS (12385 7TH ST.) — PROJECT NO. 11213
RECOMMENDATION: That the City Council:
1. Award and authorize the City Manager to execute a contract, and the City Manager or his designee to administer the terms of the contract to the lowest responsible bidder, LogicLamp Technologies of Fullerton, CA in the amount $46,031.35 for the Installation of City Furnished High Bay LED Light Fixtures and Lighting Equipment at the 7th St. Courts (12385 7th St.) — Project No. 11213 (Project); and 10/28/2024 City Council Agenda 43
2. Approve the amount of $4,600 for construction contract contingency and the amount of $2,300 for construction contract administration, staff time, permitting and inspection costs for a total construction budget in the amount of $52,931.35; and
3. Authorize the City Manager or his designee to administer the distribution of the contract contingency; and
4. Approve the plans and specifications prepared for the Project.
15. SUBJECT: JOINT USE AGREEMENT BETWEEN THE CITY OF YUCAIPA AND
SOUTHERN CALIFORNIA EDISON COMPANY, DUNLAP BOULEVARD
RECOMMENDATION: That the City Council:
1. Approve the Joint Use Agreement between the City of Yucaipa and Southern California Edison Company for the relocation and joint use of easements in connection with improvements to Dunlap Boulevard and Oak Glen Road; and
2. Authorize the City Manager to execute the agreement and any necessary documents to effectuate the terms of the Joint Use Agreement.
16. SUBJECT: ACOSTA INVESTMENTS, LLC (FALLBROOK): A DENSITY BONUS AGREEMENT FOR CASE NO. 22-121/GPA/LUCR/ARC WHICH WILL COVENANT TEN (10) PERCENT (17 UNITS) OF THE TOTAL 172 UNITS AS LOW-INCOME
AFFORDABLE PURSUANT TO YUCAIPA DENSITY BONUS STANDARDS TO
UTILIZE AN INCENTIVE AND MODIFIED PARKING STANDARDS FOR A PROJECT LOCATED ACROSS FOUR (4) PARCELS; APNS: 0319-253-28, -29, -30, - 84 RECOMMENDATION: That the City Council approve the attached Density Bonus Agreement (DBA) for Case No. 22-121, the Fallbrook Apartment Project (Project), which will set forth the reporting requirements and covenants that are necessary to ensure that the target affordable units remain consistent with the original density bonus request associated with the approved entitlement.
17. SUBJECT: SPECIAL EVENT PERMIT APPLICATION — YUCAIPA EQUESTRIAN ARENA RODEO COMMITTEE 2025 RODEO
RECOMMENDATION: That the City Council:
1. Approve the Special Event Permit Application submitted by the Yucaipa Equestrian Arena Rodeo Committee to conduct the 2025 Yucaipa Rodeo on Friday, May 16, 2025, and Saturday, May 17, 2025; and
2. Approve the City's Co-sponsorship for the 2025 Yucaipa Rodeo to include use of City owned equipment and the City -owned vacant lot directly across the street; and
3. Waive the Special Event Permit Application fee of $200; and 10/28/2024 City Council Agenda 44
4. Review and approve the street closures identified in the agenda report; and
5. Waive the provisions of Yucaipa Municipal Code Section 12.06.030, regarding overnight camping, for the duration of the event.
18. SUBJECT: SPECIAL EVENT PERMIT APPLICATION — ST. FRANCES XAVIER CABRINI TO CONDUCT A FALL FESTIVAL ON SATURDAY OCTOBER 12, 2024.
RECOMMENDATION: That the City Council approve a Special Event Permit Application submitted by St. Frances Xavier Cabrini to conduct a Fall Festival on Saturday October 12, 2024.
19. SUBJECT: RESOLUTION NO. 2024-56 — ESTABLISHING THE ADMINISTRATIVE RULES AND 2025 ANNUAL REGISTRATION FEE FOR THE IMPLEMENTATION
AND ENFORCEMENT OF THE YUCAIPA MOBILEHOME RENT STABILIZATION
ORDINANCE
RECOMMENDATION: That the City Council adopt Resolution No. 2024-56, establishing the Administrative Rules for the Implementation of the Yucaipa Mobilehome Rent Stabilization Ordinance and establishing the 2025 Annual Registration Fee for the Enforcement of the Ordinance.
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY MAYOR PRO TEM VENABLE, CARRIED 5-0, TO APPROVE CONSENT AGENDA ITEMS NO. 1 THROUGH 19 WITH THE EXCEPTION OF ITEMS 7,9 (PULLED FOR DISCUSSION) AND ITEM 11 (CONTINUED TO A FUTURE MEETING).
ITEMS) REMOVED FOR DISCUSSION
9. SUBJECT: FISCAL YEAR 2024 & FISCAL YEAR 2025 BUDGET ADJUSTMENT REPORT — SEPTEMBER 2024
RECOMMENDATION: That the City Council:
1. Approve the Budget Adjustments Requiring of Council Approval (Attachments 1, 3 and 5); and
2. Receive and file the Staff Approved Budget Adjustments (Attachments 2 & 4).
DISCUSSION: Director of Finance White presented the Agenda Report.
ACTION: MOTION BY MAYOR PRO TEM VENABLE, SECOND BY
COUNCILMEMBER THORP, CARRIED 5-0, TO APPROVE ITEM 9.
7. SUBJECT: ARCTIC WOLF RENEWAL
10/28/2024 City Council Agenda 45
RECOMMENDATION: That the City Council:
1. Approve and authorize the renewal of 155 Arctic Wolf user license subscriptions and 5 site sensor subscriptions, from Savant Solutions, Inc., in the amount of $63,388 for year 1, $71,093 for year 2, and $74,648 for year 3; and
2. Find that the public interest will not be best served by a formal proposal process, waive the formal solicitation of proposals/qualifications and award the Arctic Wolf renewal based on the quote submitted by Savant Solutions, Inc.; and
3. Approve a budget adjustment in the amount of $3,388 to meet the year l renewal amount of $63,388.
DISCUSSION: IT Manager Kevin Johnston presented the Agenda Report.
After Council discussion the following motion was made:
ACTION: MOTION BY MAYOR PRO TEM VENABLE, SECOND BY
COUNCILMEMBER THORP, CARRIED 5-0, TO APPROVE ITEM 7.
PUBLIC HEARINGS
20. SUBJECT: WILDWOOD CANYON MOBILE HOME ESTATES AND VALLEY
VIEW MOBILEHOME PARK REVENUE BONDS
RECOMMENDATION: That the City Council conduct a Public Hearing and adopt Resolution No. 2024-55, approving the issuance of revenue bonds by the Independent Cities Finance Authority with respect to the acquisition and renovation of Wildwood Canyon Mobile Home Estates and the renovation of Valley View Mobilehome Park. • Public Hearing Opened
Mayor Beaver opened the Public Hearing for Item No. 20 at 6:18 p.m. • Staff Presentation
Director of Finance White presented the Agenda Report.
• Applicant Presentation
There was no applicant presentation.
• Public Comments
There were no comments.
• Applicant Rebuttal
There was no applicant rebuttal.
10/28/2024 City Council Agenda 46
• Public Hearing Closed
Mayor Beaver closed the Public Hearing at 6:20p.m.
ACTION: MOTION BY COUNCILMEMBER THORP, SECOND BY
COUNCILMEMBER DUNCAN, CARRIED 5-0, TO APPROVE STAFF'S
RECOMMENDATION.
21. SUBJECT: FREEWAY CORRIDOR SPECIFIC PLAN UPDATE (CASE NO. 24- 044/GPA/SPA) & PACIFIC OAKS COMMERCE CENTER (21-
196/CUP/ARC/TPM):
The existing Freeway Corridor Specific Plan (FCSP), adopted in November 2008, allows for development of up to 2,447 residential units on 424.7 acres and up to 4,585,779 square feet of nonresidential uses on 242.7 acres within the 1,242-acre plan area. The proposed update to the FCSP (Case No. 24-044/GPA/SPA) would result in a total of 2,472 residential units and 5,093,265 square feet of nonresidential uses. As a result, the proposed Project would result in an increase of 25 residential units, 2,786,461 square feet of Business Park (BP), and a reduction of 2,278,976 square feet of Regional Commercial (RC) compared to the existing FCSP. The Proposed Project also includes development of the Pacific Oaks Commerce Center (21-196/CUP/ARC/TPM), which consists of the development of two (2) buildings with warehouse and office spaces, totaling 2,054,000 square feet of building space, as well as truck parking and docking bays, consistent with the provisions included in the FCSP Update. (Continued from August 26, 2024)
RECOMMENDATION: That the City Council conduct a public hearing regarding the Freeway Corridor Specific Plan (FCSP) and the Final Supplemental Environmental Impact Report (SEIR), as well as Case No. 21-196 for the Pacific Oaks Commerce Center. The Planning Commission has previously reviewed the FCSP and did not offer a recommendation for approval.
Depending on the City Council's review, several potential motions can be made and are as follows:
Motion in support of the FCSP Update:
If the City Council is in support of the FCSP, the following recommendation is provided:
1. Adopt Resolution No. 2024-19, approving the Freeway Corridor Specific Plan Update with the items listed in the errata; certifying that the Final Subsequent Environmental Impact Report (SEIR) has been completed in compliance with the California Environmental Quality Act (CEQA); accepting the mitigation measures identified in the Final SEIR; adopting Findings of Fact; and adopting a Statement of Overriding Considerations; and
2. Approve first reading, by title only, as read by staff, of Ordinance No. 448, an Ordinance of the City Council of the City of Yucaipa, California, amending Ordinance No. 343, amending of the official land use plan and zoning ordinance of the City of Yucaipa; and
10/28/2024 City Council Agenda 47
3. Approve the Conditional Use Permit (Case No. 21-196), subject to the Conditions of Approval as contained in the Agenda Report, and if acceptable, approve the Architectural Design and preliminary landscaping, for the Pacific Oaks Commerce Center Project (POCC); and
4. Adopt the Findings as contained in the Agenda Report; and
5. Approve the Mitigation Monitoring and Reporting Program; and direct Staff to file a Notice of Determination.
Motion against the FCSP Update:
If the City Council is not in support of the FCSP, the following motion is provided:
1. Direct Staff to prepare a Resolution to deny the approval of the Freeway Corridor Specific Plan Update; and
2. Direct Staff to prepare Findings for denial, based on the City Council's consideration of the Project with respect to Section 83.020310 of the Yucaipa Development Code; and
3. Deny Conditional Use Permit (Case No. 21-196), as it is inconsistent with the land use designations of the existing Freeway Corridor Specific Plan; and
4. Determine that the Project is exempt from CEQA pursuant to Section 15270 of the CEQA Guidelines, which states that CEQA does not apply to projects which a public agency rejects or disapproves.
Alternatives:
The City Council can make any additional recommendations to modify the FCSP Update that are deemed necessary to meet the Findings specified by Section 83.020310 of the Yucaipa Development Code, or that would better meet the Goals, Policies, and/or Objectives of the General Plan.
Draft Findings of Approval, as well as the Draft Resolution and Ordinance are provided for the City Council's reference and review. Modifications can also be made based on the deliberations of the item. No formal findings for denial were provided by the Planning Commission, and therefore are not available. However, Commissioners noted a desire for additional commercial activity and to ensure that the property owner's interests were protected. Council may also deny the Specific Plan Update as proposed but certify the SEIR by amending Resolution No. 2024-19. In this scenario, adopting Ordinance No. 448 may also be prudent as a clean-up item to the General Plan map. • Public Hearing Opened
Mayor Beaver opened the Public Hearing for Item No. 21 at 6:21 p.m. 10/28/2024 City Council Agenda 48
• Staff Presentation
Deputy Director of Community Development/City Planner Matlock presented the Agenda Report.
• Applicant Presentation
Brief presentation from Pacific Oaks.
• Public Comments
The following members of the public spoke:
➢
Amy Ochs
➢
Edward Timmons
➢
Ronnie Gustason
➢
Victor Espinosa
➢
Ro Randolph
➢
Linda Witham
➢
Craig Heaps
➢
James Comazzi
➢
Hansen Wang
➢
Colleen Wang
➢
David Duron
➢
Jon Flick
➢
James Dodaro
➢
Gil Turnquist
➢
David Matuszak
➢
Sandra Thompson
➢
Ward Thompson
➢
Keith Hale
➢
Kathy Sellers
➢
Hector Rivera
➢
Marcus S
➢
Jeffrey Scott
➢
Walter Scott
Mayor Pro Tern Venable left the dais at 7:54 p.m. and returned at 7:57 p.m. ➢ Tim Slade
➢ Tyler Rameson
➢ Abraham Issa
➢ Joanne Lessard
➢ Gabriele Allen
➢ Robert Ramos
➢ Tim Mullins
➢ Robert Rentschler
Councilmember Garner left the dais at 8:16 p.m. and returned at 8:20 p.m. 10/28/2024 City Council Agenda 49
➢ William Wesson
➢ Jim Butler
➢ Chris Palmer
➢ Kristine Mohler
➢ Michelle Poe
➢ David Palmer
• Applicant Rebuttal
Brief rebuttal from Pacific Industrial.
• Public Hearing Closed
Mayor Beaver closed the Public Hearing at 8:40 p.m.
After Council discussion, the following Motion was made:
ACTION: MOTION BY MAYOR BEAVER, SECOND BY COUNCILMEMBER GARNER, CARRIED 3-2, (COUNCILMEMBER DUNCAN AND MAYOR PRO
TEM VENABLE VOTED NO) TO ADOPT THE AMENDED RESOLUTION
CERTIFYING THE EIR, INCLUDING THE MITIGATION MEASURES
FINDINGS AND FACTS AND STATEMENT OF OVERIDING
CONSIDERATIONS AND TABLE THE ORDINANCE, CONDITIONAL USE
PERMIT, AND THE ARCHITECTURAL DESIGN UNTIL THE CITY MANAGER
CAN BRING BACK AN AMENDMENT WHICH ADDRESSES THE CONCERNS OF THE PROPERTY OWNERS AND RESIDENTS.
Councilmember Duncan left the dais at 9:03 p.m.
PUBLIC COMMENT
Mayor Beaver asked the public to maintain decorum and civility during public comment.
The following members of the public spoke:
➢
Hansen Wang
➢
Colleen Wang
➢
Jo Sutt
➢
Ro Randolph
➢
Kathy Sellers
➢
Denise Work
➢
Richard Hernandez
➢
Brandon Mihld
➢
Jim D'Amico
COUNCILMEMBER REPORTS
Mayor Beaver acknowledged the first responders and all their efforts during the recent fires and spoke about the upcoming Five Winds Country Music Festival. 10/28/2024 City Council Agenda CO
Mayor Pro Tem Venable spoke about the upcoming Autmnfest event and the Five Winds Country Music Festival. He urged the community to apply for the Youth Advisory Committee.
ANNOUNCEMENTS
The next regularly scheduled meeting will be October 28, 2024 at 6:00 p.m.
ADJOURNMENT
The meeting adjourned at 9:35 p.m.
Justin Beaver, Mayor
ATTEST:
Ana V. Sauseda, MMC
Director of General Services/City Clerk
10/28/2024 City Council Agenda 51
Agenda Item No. 2
CITY OF YUCAIPA
AGENDA REPORT
TO. Honorable Mayor and City Council Members
FROM: Trevor Benson, Public Safety Manager
FOR: City Council Meeting of October 28, 2024
SUBJECT: Extending the Existence of a Local Emergency Due to the 2022 September Storm Event
RECOMMENDATION:
That the City Council extend the declaration of a local emergency as a result of the 2022 September Storm Event.
2022 SEPTEMBER STORM BACKGROUND/DISCUSSION:
On September 14, 2022, the Yucaipa City Manager proclaimed a local emergency due to the 2022 September Storm Event in Yucaipa and surrounding communities. The storm which was caused by remnants of Hurricane Kay produced conditions of extreme peril to the safety of persons and property within the City of Yucaipa, in the form of infrastructure damage, from extreme weather including intense rain, wind, flooding and debris flow.
On September 14, 2022, the County of San Bernardino declared a County -Wide, local emergency due to the storm.
At the September 20, 2022, Special City Council Meeting, Council adopted Resolution No. 2022- 54, ratifying the proclamation of the existence of a local emergency by the City Manager.
Post storm assessments were conducted in the burn areas and debris basins to identify on -site and downstream threats to public health or safety from landslides, debris flow, flooding, road hazards and other post -fire related concerns, as well as to determine measures to prevent or mitigate identified threats.
As a direct result of the September Storm Event, several areas within the City were impacted, requiring emergency work, such as El Dorado Park, Oak Glen Road and Pendleton Road. Staff is tracking costs for this required emergency response work necessary to address these areas. In addition to the emergency work performed to close, cleanup and reopen City facilities/roadways, additional emergency work was required to address approximately 18,000 cubic yards of mud, silt and debris that impacted areas within the Wilson III Basin/Channel area. In addition, the Oak Glen Creels Basin system sustained approximately 25,000 cubic yards of mud, silt, and debris, that, in conjunction with San Bernardino County Flood Control District was removed. 10/28/2024 City Council Agenda 52
Subsequently, in August, 2023 the City experienced another significant storm event, Tropical Storm Hilary creating rainfall totaling as much as 4.5 inches in parts of the community, once again testing the systems constructed over the past twenty years and maintained between and during these storm events.
Pursuant to Yucaipa Municipal Code Section 8.36.160, the City Council shall review, at least every fourteen (14) days, unless waived by the City Council to meet State requirements, until such local emergency is terminated, the need for continuing the local emergency.
Such declaration facilitates the City's response to combat perilous conditions by providing limited immunity for emergency actions of public employees and governing bodies, authorizing the issuance of orders and regulations to protect life and property, and activating pre -established local emergency provisions.
FISCAL IMPACT:
None with this item.
Approved by:
10/28/2024 City Council Agenda 53
Agenda Item No. 3
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council Members
FROM: Trevor Benson, Public Safety Manager a
FOR: City Council Meeting of October 28, 2024
SUBJECT: Extending the Existence of a Local Emergency Due to Tropical Storm Hilary
RECOMMENDATION:
That the City Council extend the declaration of a local emergency as a result of Tropical Storm Hilary.
TROPICAL STORM BACKGROUND/DISCUSSION:
On Sunday, August 20, 2023, the Yucaipa City Manager Chris Mann proclaimed a local emergency due to Tropical Storm Hilary in Yucaipa and surrounding communities. The storm which was caused by remnants of Tropical Storm Hilary produced conditions of extreme peril to the safety of persons and property within the City of Yucaipa, in the form of infrastructure damage, from extreme weather including intense rain, wind, flooding and debris flow.
On August 20, 2023, the County of San Bernardino also declared a County -Wide, local emergency due to the storm and on August 19, 2023, the State of California pre-emptively proclaimed a state of emergency in several counties including County of San Bernardino.
At the August 24, 2023, Special City Council meeting, Council adopted Resolution No. 2023-43, ratifying the proclamation of the existence of a local emergency by the City Manager.
Post storm assessments were conducted in the burn areas and debris basins to identify on -site and downstream threats to public health or safety from landslides, debris flow, flooding, road hazards and other post -fire related concerns, as well as to determine measures to prevent or mitigate identified threats.
As a direct result of the tropical storm, several areas within the City were impacted, requiring emergency work, for Oak Glen Road, Casa Blanca and Pendleton Road. Staff is tracking costs for the required emergency response work necessary to address these areas. In addition to the emergency work performed to close, cleanup and reopen City facilities/roadways, additional emergency work was required to address approximately 100,000 cubic yards of mud, silt and debris that impacted areas within the Wilson III Basin/Channel area. In addition, the Oak Glen 10/28/2024 City Council Agenda 54
Creek Basin system sustained approximately 50,000 cubic yards of mud, silt, and debris, that, in conjunction with San Bernardino County Flood Control District was removed.
Pursuant to Yucaipa Municipal Code Section 8.36.160, the City Council shall review, at least every fourteen (14) days, unless waived by the City Council to meet State requirements, until such local emergency is terminated, the need for continuing the local emergency.
Such declaration facilitates the City's response to combat perilous conditions by providing limited immunity for emergency actions of public employees and governing bodies, authorizing the issuance of orders and regulations to protect life and property, and activating pre -established local emergency provisions.
FISCAL IMPACT:
None with this item.
Approved by:
10/28/2024 City Council Agenda 55
Agenda Item No. 4
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Ana V. Sauseda, Director of General Services/City Clerk FOR: City Council Meeting of October 28, 2024
SUBJECT: Monthly Report on Yucaipa App Usage — September, 2024 RECOMMENDATION:
That the City Council receive and file a report of the user activity on the Yucaipa App for the month of September, 2024.
BACKGROUND/DISCUSSION:
The Yucaipa App is a smart phone application that allows users to report issues and access City information. The App allows users to submit pictures and geographical locations to help the City to respond effectively and provide status updates. The App has played a crucial role in addressing concerns related to homelessness and street maintenance.
As the City aims to increase the number of residents using the App, staff will continue to submit a monthly accountability report sharing important statistics.
Monthly Totals
Item
JUNE
JULY
AUGUST
SEPTEMBER
Total Monthly
1264
952
1525
1197
Users
Total Issues
201
268
286
259
Submitted
Most Commonly
Street/City Issue
Street/City
Street/City
Street/City
Reported Issue
68 Issue 81
Issue 90
Issue 80
10/28/2024 City Council Agenda 56
Issues Totals by Type
MAR
APR
MAY
JUNE
JULY
AUG
SEP
Code Enforcement
1 4
8 31
74 75
50 Daily Park Task
------
------
1 ------
------
I
1 Daily Street Task
------
------
-„---
2 ------
2 2
Graffiti/Vandalism
23 26
15 20
15 5
26 Homeless Issue
12 27
31 35
51 64
49 Park Issue
25 17
17 21
26 26
22 Refer to LLMD
------
------
------
------
--
......
4 Refer to PMP
6 5
5 9
8 7
12 Street/City Issue
111
136
104
68 81
90 80
Traffic Calming
7 8
9 11
10 13
9 Trail Issue 16
2 1
4 3
3 4
Grand Total 1
192
227
191
201
268
286
259
FISCAL IMPACT:
There is no fiscal impact.
Approved by:
10/28/2024 City Council Agenda 57
Agenda Item No. 5
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Chris Mann, City Manager/Treasurer
Phil White, Director of Finance
FOR: City Council Meeting of October 28, 2024
SUBJECT: Monthly Treasurer's Report September 2024
RECOMMENDATION:
That the City Council receive and file the Monthly Treasurer's Report for September 2024.
BACKGROUND/DISCUSSION;
To comply with the requirements of California Government Code Section 53607 and the recommendation of California Government Code Section 53646, a treasurer's report is submitted to Council monthly.
It is the responsibility of the Finance staff to develop the Monthly Treasurer's Report in a timely manner for review by the City Manager/Treasurer, and ultimately the City Council. It is the function of the Treasurer to deposit and invest funds in accordance with the Investment Policy of the City of Yucaipa to achieve the stated objectives of preservation of capital, liquidity, and return on investment. The purpose of the Monthly Treasurer's Report is to provide the City Council with a snapshot of the City's investment portfolio. The balances included in the Monthly Treasurer's Deport represent the market value of the City's investments.
The City utilizes the Monthly Treasurer's Report as one tool to monitor fiscal performance. The City's net position or fund balance (equity) is comprised of assets less liabilities. The portfolio is just one component of assets. The portfolio balance will fluctuate based on investment performance (yield) as well as timing of cash inflows (revenue collection) and cash outflows (expenditure payments).
The yield for the investment held with the Local Agency Investment Fund (LAIF) was 4.575% in September.
While the City does not have outstanding debt related to bond issuances, the City acts in a fiduciary capacity for the Successor Agency to the former Redevelopment Agency and the Chapman Heights Community Facilities District, both of which maintain outstanding bonds. The City pools cash 10/28/2024 City Council Agenda 58
and investments of all funds, except for assets related to the bond issuances of the Successor Agency and Community Facilities District which are required to be held in separate accounts with fiscal agents in accordance with the bond indentures.
As required by the Investment Policy, the attached Monthly Treasurer's Report includes a certification that (1) All investment actions executed since the last report have been made in full compliance with the Investment Policy; and (2) the City will meet its expenditure obligations for the next six months.
FISCAL IMPACT:
There is no fiscal impact.
Attachments:
1. Treasurer Report — September
2. Treasurer Managed Portfolio Summary — September
3. LAIF Quarterly Interest Statement -- September
4. Wells Fargo Operating Account — September
5. Investments with Fiscal Agent Summary — September
10/28/2024 City Council Agenda 59
ATTACHMENT 1
10/28/2024 City Council Agenda 60
City of Yucaipa
Treasurer's Report - September 30, 2024
Attachment 1
August 2024
September 2024
Institution/Investment Type
Balance
Balance
Funds Under Control of the City:
Held in U.S. Bank Custody Account
$
39,717,785.30
$
39,988,966.93
Local Agency Investment Fund (LAIF)
$
10,584,694.41
$
10,584,694.41
City Checking Account
$
4,558,154.81
$
4,130,582.29
Petty Cash / Change Drawers
$
2,750.00
$
2,750.00
Total Funds Under Control of the City
$
54,863,384.52
$
54,706,993.63
Funds with Fiscal Agents:
Bank of New York Mellon (Chapman Heights)
CFD 98-1 - Invesco Govt Agency Private 1903
$
1,535,443.98
$
12,068.98
CFD 98-1 - Municipal Bond Insurance Policy
-
$
1.00 CFD 98-1 - Cash
$
$
281,932,11
$
1,535,443.98
$
294,002.09
U.S. Bank (Successor Agency)
RDA 1998 TAB - Blackrock Instl Funds
$
35,705.22
$
743.09
RDA 1998 TAB - LAIF
$
47,932.81
$
47,414.78
RDA 2004 TAB - Blackrock Instl funds
$
508,631.85
$
151,936.81
RDA 2010 TAB - Blackrock Instl Funds
$
377,581.98
$
367,692.87
$
969,851.86
$
577,787.55
Total Funds with Fiscal Agents
$
2,505,295,84
$
871,789.64
Grand Total
$
57,368,680.35
$
55,578,783.27
1. All investment actions executed since the last report have been made in full compliance with the Investment Policy; and
2. The City will meet its expenditure obligations for the next six months.
Treasurer:
Sign / Date
10/28/2024 City Council Agenda 61
ATTACHMENT 2
10/28/2024 City Council Agenda 62
00225501
65- -01-B -82-278-01
0101-11-04304-01
embank
CITY OF YUCAIPA - TREASURER MANAGED Page 5 of 36
ACCOUNT Period from September 1, 2024 to September 30, 2024 . . .......... . ............. . ...................................................................... ................... . . . . . . . . . . . . . . . . . . . . ... .. .. ....... . .......................................................................................................................................................................................................................................................................
ASSET -SUMMARY:..........-....
...
09/30/2024
% OF
ASSETS
MARKET VALUE
MARKET
Cash And Equivalents
4,158,453.12
10.33 U.S. Government Issues
32,787,408.22
81.43 Corporate Issues
2,850,919.59
7,08
Municipal Issues
192,186.00
0,48
Total Assets
39 988 966.93
99.32 Accrued Income
273,464.45
0.68 Grand Total
40,262,431.38
100.00
BONDS
EQUIV & ACCR 11.01 I
10/28/2024 City Council Agenda 63
ATTACHMENT 3
10/28/2024 City Council Agenda 64
10115/24. 12:14 PM
LAIF Regular Monthly Statement
Fiona Ma, cPA
Local Agency Investmetit Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
CITY OF YUCAIPA
TREASURER
34272'S'UCAIPA BLVD.
YU'CAIPA, CA 92399
Account Number -
September 2024 Statement
Account Summay
Total Deposit:
Total Witbdrawal:
October 15, 2024
21NILA Amr—ag+� ��-dw)zitjaly
Iran Tyue_Definitians
0.00 Beginning Balance; 10,584,694.41
0.00 Ending Balance: 10,584,694.41
https:1AalfmI1"TYff fHy ITto9c1il Agendant'$spx 65 1f1
ATTACHMENT 4
10/28/2024 City Council Agenda 66
Analyzed Business Checking - PF
Account number: ■ September 1, 2024 - September 30, 2024 ■ Page 1 of 7
CITY OF YUCAIPA
GENERAL OPERATING ACCOUNT
34643 YALE DR
YUCAIPA CA 92399-6860
Account summary
Questions?
Call your Customer Service Officer or client services
1-800-AT WELLS (1-800-289-3557)
5:00 AM TO 6:00 PM Pacific Time Monday - Friday
Online: wellsfargo.com
Write: Wells Fargo Bank, NA, (114)
P.O. Box 6995
Portland, OR 97228-6995
Analyzed Business Checking - PF
Accountnumber Beginning balance Total credits Total debits Ending balance $4,558,154.81 $1,986,661.73 - 2,414,234.25 $4,130,582,29 Credits
Deposits
Effective Posted
date date _ Amount Transaction detail
09/06 2,660.00 Deposit
09/06 8,053.00 Deposit
09/09
350.00
09/1 1
1,400.00
09/12
140.00
09/ 16
490,00
09/24 09/25
4,926.34
09/26 225.00
09/27 25.00
Deposit
Deposit
Deposit
Deposit
Reversal of Check Posted 9-24-24 Reposted 9-25-24 as Serial 0000017138 Our Ref: 9-24-24 00000000
Deposit
Deposit
$1 8,269.34 Total deposits
Electronic deposits/bank credits
Effective Posted
date date
Amount
Transaction detail
09/03
197.00
09/0313ankcard Deposit
09/03
225.00
09/03Bankcard Deposit
09/03
456.00
09/03Bankcard Deposit -
09/03
584.04
Paymentech Transfer Tyler Mun Csh CA Yucaipa Gen
09/03
927.00
09/0313ankcard Deposit
09/03
1,157.00
09/03Bankcard Deposit
09/03
1,546.38
American Express Settlement 2 Comm Devt
09/03
1,559,00
Paymentech rransferTyler Eg Css CA Yucaipa Comm
09/03
17,082.51
County of San Be Achpayment City of Yucaipa
09/03
27,880.85
ZBA Funding Account Transfer
V2010 Wells Fargo Bank, N.A.
All rights reserved. Member FOIL.
(114)
Sheet seq = oo4&W8/2024 City Council Agenda ��
$heet00001 of OQ007
ATTACHMENT 5
10/28/2024 City Council Agenda 68
City of Yucaipa
Investment with Fiscal Agent Summary
FY 2025
9/30/2024
Bank of New York Mellon CFO 98-1
703130 Special Tax Acct - Invesco Govt Agency Private 1903 $
12,068.98
703132 Principal AC - Cash
$
281,932.11
703132 Principal AC - Municipal Bond Insurance Policy
$
1.00 $
294,002,09
U.S. Bank
RDA 1998 TAB
6711616700 Project Acct - Blackrock Instl Funds
$
0.24 6711616701 Interest Acct - Blackrock Instl Funds
$
685.49
6711616702 Principal Acct - Blackrock Instl Funds
$
31.70 6711616703 Sinking Acct - Blackrock Instl Funds
$
25.66 6711616704 Reserve Acct - LAIF
$
47,414.78
$
48,157.87
RDA 2004 TAB
6711740700 Project Acct - Blackrock Instl Funds
$
0.12 6711740701 Interest Acct - Blackrock Instl Funds
$
16,753.20
6711740702 Principal Acct - Blackrock Instl Funds
$
176.26
6711740703 Reserve Acct - Blackrock Instl Funds
$
145,007.23
$
161,936.81
RDA 2010 TAB
6711740705 Reserve Acct - Blackrock Instl Funds
$
367,692.87
10/28/2024 City Council Agenda 69
Agenda Item No. 6
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineery Landon Kern, Assistant City Engineer LAC
Todd Gutjahr, Public Works Analyst
FOR: City Council Meeting of October 28, 2024
SUBJECT: Award of Contract — 7" Street Park Basketball Court Resurfacing - Project No. 11223 RECOMMENDATION:
That the City Council:
1) Award and authorize the City Manager to execute a contract, and the City Manager or his designee to administer the terms of the contract to the lowest responsible bidder, Trueline Construction & Surfacing of Riverside, CA in the amount $59,685 for the 7th Street Park Basketball Court Resurfacing - Project No. 11223 (Project); and 2) Approve the amount of$6,000 for construction contract contingency and the amount of $3,000 for construction contract administration, staff time, permitting and inspection costs for a total construction budget in the amount of $68,685; and 3) Authorize the City Manager or his designee to administer the distribution of the contract contingency; and
4) Approve the plans and specifications prepared for the Project.
BACKGROUND/DISCUSSION:
The Adopted FY25 Budget includes the 7h Street Park Rehabilitation Project as a prioritized Capital Improvement Program Project. The 7th Street Park Basketball Courts were last resurfaced in 2016, which included the playing surface and striping for three (3) basketball courts and striping for roller derby activities. In 2018, the City added striping for three (3) pickleball courts on top of the existing basketball and roller derby striping. Since 2018, the usage of the 7th Street Basketball Courts has significantly increased due to the introduction of pickleball in the City. This increased usage has caused the existing surface to deteriorate at a faster rate than normal, necessitating the need to resurface the facility.
The Project consists of the removal of the existing court surfacing and striping followed by repairing, leveling, resurfacing, and restriping for basketball and pickleball uses. 10/28/2024 City Council Agenda 70
Staff prepared the bid documents, plans and contract specifications to publicly advertise the Project for construction bids. On October 17, 2024, one (1) bid was received from a contractor as follows: - Contractor Bid Amount
Trueline Construction & Surfacing $59,685
Trueline Construction & Surfacing (Trueline) of Riverside, CA, is the apparent lowest responsible bidder. The Engineer's Estimate for the Project is $50,000, Staff has reviewed the bid documents and determined that the documents meet the requirements of the contract specifications. Trueline has performed similar work for other agencies, and their work has been deemed satisfactory.
FISCAL IMPACT:
With the proposed contract, the estimated cost of the Project is in the amount of $68,685 and is included in the adopted FY'25 Capital Improvement Program as the 7th Street Park Rehabilitation Project. No other fiscal impact is anticipated as a result of the recommendations for this item.
Attachments:
1. Bid Summary
2. Construction Agreement — Trueline Construction & Surfacing Approved by:
10/28/2024 City Council Agenda 71
ATTACHMENT
10/28/2024 City Council Agenda 72
7th Street Park Basketball Court Resurfacing - Project No. 11223 Owner: City of Yucaipa
Bid O enin : 1DI17124
uew —
Trueline Construction & Surfacing
12397 Doherty St
Rlverside, CA 92503
Sid Status: Valid
Yucaipa CommumltWY Center Restroom Renovation - Project No.11224 n� a
urm roar
mm ar rapt
uvaerny
umn.1 tere urr
+7 1 PMcr
nrn. Inm!
1 Mobili2ation
1 LS
1,000.00
1,00o.00
2 Removal of existin court stri Ing/surface and resurfacing outdoor basketball courts 1 LS
SD,885.00
50,885.00
3 Stri pi ng or three 3 as et courts
1 LS
3,000.00
3,000.00
4 Stri ping or six fi ptckleba 11 courts
1 LS
0,8C4.00
4,800.00
Hid list Total
59,885.00
Total Bid Amount
S 59,iswoo
Listed Subs
None
10/28/2024 City Council Agenda 73
ATTACHMENT 2
10/28/2024 City Council Agenda 74
AGREEMENT
THIS AGREEMENT is made and entered into this 281" day of October 2024, by and between the City of Yucaipa, a municipal corporation, hereinafter referred to as "City", and Trueline Construction & Surfacing located at 12397 Doherty St Contractor / Company Name Street Address
Riverside
city
CA 92503 (951) $17-0777 hereinafter referred to as "Contractor".
State Zip Code Phone
PROJECT: 7th Street Park Basketball Court Resurfacing - 11'roiect No. 11223 WITNESSETH, in this consideration of their covenants, the parties hereto agree as follows:
The contract documents for the Project shall consist of the Notice Inviting Sealed Bids, Instructions to Bidders, Proposal, General Specifications, Standard Specifications, Special Provisions, Plans, and all referenced specifications and appendices; together with this Agreement and all required bonds, insurance certificates, permits, notices, and affidavits; and also including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to insure its completion in an acceptable manner (collectively, the "Contract Documents"). The Contract Documents are made a part hereof as though fully set forth herein.
In consideration of such work, City agrees to pay Contractor and Contractor agrees to accept the sum of Fi -Nine Thousand, Six Hundred Eight -Five Dollars and Zero cents 659,6851 in the manner provided in the Contract Documents and subject to adjustment provided therein.
Concurrently with the execution of this Agreement, Contractor shall file with the City the bonds and certificates of insurance specified in the Contract Documents and subject to adjustment provided therein.
This Contract shall not be assigned without the written permission of the City Council.
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written. /:r0Y*39
Ana Sauseda, MMC
Director of General Services/City
Clerk
FUNDS AVAILABLEANSURANCE
APPROVED:
Phillip White, Director of Finance
Fermin G. Preciado, Director of
Development Services/City Engineer
APPROVED AS TO FORM:
Steven Graham, City Attorney
CITY OF YUCAIPA
A Municipal Corporation
Chris Mann, City Manager Date
14181al111IR[4wll to] .3
Trueline Construction & Surfacing Date
10/28/2024 City Council Agenda 75
Insurance Requirements for Professional Services
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees.
Contractor shall hold harmless, defend and indemnify the City of Yucaipa, its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorney fees which actually or allegedly arise out of the performance of the work described herein, caused in whole or in part by any negligent act or omission of the contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole Negligence, or willful misconduct of to City, its officers, officials, employees and volunteers.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit,
2. Automobile Liability; Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code S (hired) and 9 (non -owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers' Compensation insurance as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
(Not required if consultant provides written verification it has no employees) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the Entity requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Entity.
Self -Insured Retentions
Self -insured retentions must be declared to and approved by the Entity. At the option of the Entity, either: the contractor shall cause the insurer shall reduce or eliminate such self -insured retentions as respects the Entity, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the Entity guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or 10/28/2024 City Council Agenda 76
be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or Entity.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions; The Entity, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in, the form of an endorsement to the Consultant's insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CO 20 38; and Cyr 20 37 forms if later revisions used).
Primary Coverage
For any claims related to this contract, the Consultant's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.
Notice of Cancellation
Consultant shall provide immediate written notice if ( 1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self - insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Consultant shall forthwith obtain and submit proof of substitute insurance.
Waiver of Subrogation
Consultant hereby grants to Entity a waiver of any right to subrogation which any insurer of said Consultant may acquire against the Entity by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the Entity has received a waiver of subrogation endorsement from the insurer. However, the Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of the Entity for all work performed by the Contractor, its employees, agents and subcontractors.
Self -Insured Retentions
Self -insured retentions must be declared to and approved by the Entity. The Entity may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or Entity.
10/28/2024 City Council Agenda 77
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the Entity.
Verification of Coverage
Consultant shall furnish the Entity with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them.
The Entity reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
Subcontractors
Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that Entity is an additional insured on insurance required from subcontractors.
Special Risks or Circumstances
Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 10/28/2024 City Council Agenda 78
Agenda Item No. 7
CITY OF YUCAIPA
AGENDA. REPORT
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineer Scott Washburn, Deputy Director of Public WorksWr y,,.
Todd Gutjahr, Public Works Analyst
FOR: City Council Meeting of October 28, 2024
SUBJECT: Contract Amendment No. 1 to the Contract with Animal Pest Management for the Gopher and Rodent Control Program and Contract Amendment No. 2 to the Contract with Animal Pest Management for the City's Pest Management Program RECOMMENDATION:
That the City Council:
1. Authorize the City Manager to execute Amendment No. 1 to the contract with Animal Pest Management, Inc. in the riot -to -exceed amount of $3,260 for a revised annual contract total of $58,372 for the City's Gopher and Rodent Control Program; and
2. Authorize the City Manager to execute Amendment No. 2 to the contract with Animal Pest Management, Inc. in the not -to -exceed amount of $1,440 for a revised annual contract total of $8,493 for the City's Pest Management Program.
BACKGROUND/DISCUSSION:
On June 24, 2024, the City Council approved a two-year contract with Animal Pest Management Services, Inc. (APM) for the Gopher and Rodent Control Program (Rodent Program) in the amount of $55,112. The Rodent Program is designed to reduce infestations of gophers and rodents in City parks, public facilities, and Lighting, Landscape, and Maintenance Districts (LLMD) zones. Its goal is to prevent damage to irrigation lines, turf, and plants, thereby safeguarding recreational activities and other public uses. Additionally, two new LLMD zones (Zones EE and SS) have been identified for inclusion in the Rodent Program due to gopher infestations.
To accommodate the addition of these Zones into the Rodent Program, City staff recommends that the City Council approve Amendment No, 1 to the contract with APM, with a not -to -exceed amount of $3,260, for a revised FY25 annual contract total of $58,372 for the Rodent Program Also, on June 24, 2024, the City Council approved the first extension and amendment to the contract 10/28/2024 City Council Agenda 79
with APM for the City's Pest Management Program (Pest Program) for a revised contract amount of $7,053. The Pest Program provides services to control crawling and flying pests such as spiders, roaches, ants, flies, wasps, and hornets at various City facilities. Due to a change in facility programming and use needs, the Incubator Center (located at the northwest corner of Yucaipa Blvd. and 51' St.) and Oak Glen Fire Station #49 will be added to the Pest Program. It is important to note that the maintenance of Oak Glen Fire Station #49 is identified as the City's responsibility in the City's Fire Protection Services Contract with Cal -Fire.
To accommodate the addition of these facilities into the Pest Program, City staff recommends that the City Council approve Amendment No. 2 to the contract with APM, with a not -to -exceed amount of $1,440, for a revised FY25 annual contract total of $8,493 for the Pest Program.
FISCAL IMPACT:
The FY25 Budget includes the cost of these recommendations. No further fiscal impact is anticipated.
Attachments:
1. Contract Amendment No. 1
2. Contract Amendment No. 2
Approved by;
10/28/2024 City Council Agenda 80
ATTACHMENT I
10/28/2024 City Council Agenda 81
FIRST AMENDMENT TO CONTRACT BETWEEN
ANIMAL PEST MANAGEMENT, INC. AND THE CITY OF YUCAIPA
This amendment ("First Amendment") is an amendment to the Gopher and Rodent Control Program contract between the City of Yucaipa, a municipal corporation ("City"), and Animal Pest Management, Inc. ("Contractor") on rune 24, 2024 (the "Contract"). This Amendment to the Contract is effective as of October 28, 2024.
RECITALS:
A. On June 24, 2024, City and Contractor entered the Contract for a Gopher and Rodent Control Program — Project No. 11215 for a term of two years.
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows:
Contract Amount Increase. The First Amendment to the Contract shall include an increase of $3,260 for the Gopher and Rodent Control Program Contact total of $S 8,372.
IN NEATNESS WHEREOF, the parties hereby execute this First Amendment as of the date first written above.
ATTEST:
Ana Sauseda, MMC Date
Director of General Services/City Clerk
FUNDS AVAILABLE:
Phillip White, Director of Finance
Fermin G. Preciado,
Director of Development Services/City Engineer
APPROVED AS TO FORM:
Steven Graham, City Attorney
CITY OF YUCAIPA,
a municipal corporation
Chris Mann, City Manager Date
CONTRACTOR
Animal Pest Management, Inc. Date
10/28/2024 City Council Agenda 82
ATTACHMENT 2
10/28/2024 City Council Agenda 83
SECOND AMENDMENT TO CONTRACT BETWEEN
ANIMAL PEST MANAGEMENT, INC. AND THE CITY OF YUCA,IPA
This amendment ("Second Amendment") is an amendment to the Pest Management Program contract between the City of Yucaipa, a municipal corporation ("City"), and Animal Pest Management, Inc. ("Contractor") on December 13, 2021 (the "Contract"). This Amendment to the Contract is effective as of October 28, 2024.
RECITALS:
A. On December 13, 2021, City and Contractor entered the Contract for the Pest Management Program — Project No. 11143 for a term of two and a half years.
B. On June 24, 2024, the City and Contractor entered the 1" Extension and Amndment to the Contract for the Pest Management Program for a term of one year.
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows:
1. Contract Amount Increase. The Second Amendment to the Contract shall include an increase of $1,440 for the Pest Management Program Contact total of $8,493.
IN WITNESS WHEREOF, the parties hereby execute this Second Amendment as of the date first written above.
ATTEST: CITY OF YUCAIPA,
a municipal corporation
Ana Sauseda, MMC Date
Director of General Services/City Clerk
FUNDS AVAILABLE:
Phillip White, Director of Finance
Fermin G. Preciado,
Director of Development Services/City Engineer
APPROVED AS TO FORM:
Steven Graham, City Attorney
Chris Mann, City Manager Date
CONTRACTOR
Animal Pest Management, Inc. Date
10/28/2024 City Council Agenda 84
Agenda Item No. 8
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineer Landon Kern, Assistant City Engineer , "AA
Todd Gutj ahr, Public Works Analyst%
FOR: City Council Meeting of October 28, 2024
SUBJECT: Acceptance of Contract Work - New City Yazd Fencing Project — Project No. 11208 RECOMMENDATION:
That the City Council:
1) Accept the contract work completed by AB Fence in the amount of $241,921 for the New City Yard Fencing Project — Project No. 11208; and
2) Authorize the recordation of the Notice of Completion for the Project; and 3) Accept the as -built plans for the Project.
BACKGROUND/DISCUSSION:
In 2020, the City Council approved the New City Yard Relocation Project (Relocation Project), which involved removing and relocating the City Yard facilities as part of the Oak Glen Creek Specific Plan.
The Relocation Project was completed in phases and included the installation of three (3) steel structures, interior building improvements, and the design and installation of underground utilities, paving for parking and access, and the installation of fencing and landscaping.
The New City Yard Fencing Project (Fencing Project) included the installation of perimeter fencing and gates to secure the City Yard facility. The remaining phase of construction for the Relocation Project includes installation of landscaping and irrigation system.
On April 8, 2024, the City Council awarded a contract to AB Fence in the amount of $222,247 to complete the Fencing Project. The City Council also approved a contract contingency amount of $25,000, bringing the total construction contract budget to $247,247. Staff inspections were performed during construction and upon completion to ensure that the work was completed in accordance with the plans and contract specifications.
10/28/2024 City Council Agenda 85
FISCAL IMPACT:
The contract work has been completed for a total cost of $241,921, which is $5,326 under the authorized construction budget for the Fencing Project.
Attachments:
1. Notice of Completion —Project No. 11208
Approved by:
10/28/2024 City Council Agenda 86
ATTACHMENT X
10/28/2024 City Council Agenda 87
RECORDING REQUESTED BY
City of Yucaipa
WHEN RECORDED RETURN TO:
City Clerk
City of Yucaipa
34272 Yucaipa Blvd,
Yucaipa, CA 92399
Recording Fee $0 SPACE ABOVE THIS LINE FOR RECORDER'S USE Government Code 6103
NOTICE OF COMPLETION
Pursuant to the provisions of Section 9204 of the Civil Code of the State of California, NOTICE IS HEREBY GIVEN that work on the certain project known as:
NEW CITY YARD FENCING PROJECT — PROJECT NO. 11208
for the City of Yucaipa was completed and accepted by the City of Yucaipa on the 28th day of October 2024.
The said work was performed by AB Fence of Beaumont, CA in accordance with the terms of the written agreement dated the Bch day of April 2024.
Dated October 28, 2024,
CITY OF YUCAIPA, a Municipal Corporation, Owner
34272 Yucaipa Blvd, Yucaipa, CA 92399
Fermin G. Preciado, Director of Development Services/City Engineer A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of the document.
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
Subscribed and sworn to (or affirmed) before me on this 28th day of October 2024, by Fermin G. Preciado, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
Date
Ana V. Sauseda, MMC yCwlpq.
Director of General Services/City Clerk
A
10/28/2024 City Council Agenda
Agenda Item No. 9
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Fire Chief Grant Malinowski
FOR: City Council Meeting of October 28, 2024
SUBJECT: CAL FIRE Wildland Protection Agreement for FY25 RECOMMENDATION:
That the City Council:
1, Approve a Wildland Protection Agreement between the City cif Yucaipa and CAL FIRE; and
2. Authorize the City Manager to execute the agreement and act as the representative for the City of Yucaipa.
BACKGROUND/DISCUSSION:
The City of Yucaipa (City) has thousands of acres of wildland and wildland-urban interface that are in High or 'Very High Fire hazard severity zones. The City is fiscally responsible for wildland fire suppression in these zones otherwise known as "Local Responsibility Area" (LRA). The LRA is adjacent to wildland property that the State of California is fiscally responsible for and is known as the State responsibility area. A Wildland Protection Reimbursement ,Agreement with CAL FIRE would provide an approximate 2,002-acre buffer of protection in these adjoining areas. The proposed area would be treated as if it were State wildlands and therefore become the fiscal responsibility of CAL FIRE for the entire duration of any Wildland incident. This includes response and access to all State -ordered resources such as air attack, air tankers, helicopters, bull dozers, hand crews, fire engines, fire personnel, Incident Management Teams, and associated logistical costs such as equipment repairs, feeding, lodging, facility rentals, fuel, etc. The potential cost to the City for any significant wildland fire in the LRA could easily exceed $1,000,000. A Wildland Protection Reimbursement Agreement with CAL FIRE at a cost of $95,559.82 is recommended to mitigate the City's financial losses from significant wildland incidents. As witnessed with the recent Line Fire, the potential for wildfire to impact our City is ever-present. Other major incidents that have impacted the City include the 2023 90-acre Nice Fire, which had an estimated total cost of $628,888, and the 2020 El Dorado and Apple Fires. Other cities in the neighboring area that also have Wildland Fire Protection agreements include Redlands, Calimesa, Lorna Linda, and Colton. 10/28/2024 City Council Agenda 89
FISCAL IMPACT:
The cost associated with the recommendation is included in the FY25 budget.
Attachment:
1. Yucaipa FY 24-25 Wildland Protection Agreement
Approved by:._
10/28/2024 City Council Agenda 90
ATTACHMENT 1
10/28/2024 City Council Agenda 91
STATE OF CALWORNIA—NATURAL RESOURCES AGENCY Gavin Newsom. Governor DEPARTMENT OF FORESTRY AND FIRE PROTECTION „
P,O 6ox 944246
SACRAMENTO, CA 94244.2460
(916) 653-7772
Website, www.Flre.ca.gov
June 5, 2024
Grant Malinowski
34259 Wildwood Canyon Rd.
Yucaipa, CA 92399
Chief Malinowski:
Please find the following documents enclosed:
(1) Full LG-W Agreement (Courtesy Copy) -between the City of Yucaipa and the California Department of Forestry and Fire Protection (CAL FIRE) for Wildland Services during the fiscal years of 2024 through 2025. (1) LG-W Agreement Signature Page Please return dated with the wet (scanned) signatures. (See email address below)
Additional document required:
• Resolution Agreement approved by the board. Please return dated with the wet (scanned) signatures. (See email address below)
The Resolution must be signed by the same person signing the LG-W Agreement.
Once the signature page and resolution agreement have been signed, please scan and email them to me at alison.hesterlyOd fire.ca.aov
I will then forward the completed package to Cooperative Fire in Sacramento. Please do not maul a copy to Sacramento.
Feel free to contact me at 76O-442-2594 or via email if you have any questions and/or concerns.
Respectfully,
Alison Hesterly
Battalion 3511
"The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of California. " 10/28/2024 City Council Agenda 92
STATE OF CALIFORNIA
COOPERATIVE FIRE PROGRAMS AGREEMENT NUMBER 3CA06943
LOCAL RESPONSIBILITY AREA WILDL.AND PROTECTION _
REIMBURSEMENT AGREEMENT REGISTRATION NUMSER:
LG-W REV 712024
1. This Agreement is entered into between the State Agency and the Local Agency named below: �T
STATE AGENCY'S NAME
California Department of Forestry and Fire Protection — (CAL FIRE)
LOCAL AGENCY'S NAME
City of Yucaipa (Wildland)
2. The term of this Agreement is: July 1, 2024 through .tune 30.2025 T
3. The m$ximum ammount of this Agreement is: $ 95559.82 Niiiety Five Thousand, Five Hundred Fifty Nine Dollars, and Eighty
4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement. _
Exhibit A — Scope of Work — Includes page 2 (contact page) in count for Exhibit A 2 pages Exhibit B — Budget Detail and Payment Provisions 2 pages 5xhibit G* — General Terms and Conditions; DGS GTC Version: 04/2017 0 pages Exhibit D — Special Terms and Conditions (Attached hereto as part of this Agreement) 'I pages Exhibit E — Additional Provisions B pages
*Items shown with an Asterisk (*), ore hereby inWroorated try reference and made part of this Agrgement as if attarbe hereto.
General Terms and Conditions can be viewed at. http.1Avwwdgs.ca.gov/ots IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
LOCALAGENCY
LOCAL AGENCY'S NAME
BY (Authorized Signalure) DATE SIGNED(Do not type)
.�S
PRINTED NAME AND TITLE OF PERSON SIGNING
ADDRESS
STATE OF CALIFORNIA
AGENCY NAME --
California Department of Forestry and Fire Protection
BY (Authorized Signalure) DATE SIGNED(bo not type)
Ae
PRfNYED NAME AND 717LE OF PERSON SIGNING I
Nathan Barcklay, Assistant Deputy Dkector, Cooperative Fire ADDRESS P.O.9oK 944246. Sacramento, CA 94244-2460
Callfomla DepartMent of General
Services Use Only
10/28/2024 City Council Agenda 93
Contractor Name: City of'Yucaipa
Contract No: 3CA06943
-7-
EXHIBIT A
COOPERATIVE FIRE PROGRAMS
AGREEMENT FOR PROTECTION OF WILDLANDS WITHIIN LOCAL AGENCY RESPONSIBILITY AREA
1. The project representatives during the term of this Agreement will be:
CAL FIRE Unit Chief: Local Agency: City of Yucaipa
Name: Shane Littlefield Name Justin Beaver
Phone: 909-881-6900 Phone: 909-797-2489
Fax: 909-881-6969 Fax: 909-790-920
All required correspondence shall be sent through U.S. Postal Service by Cetfied mail and directed to; CAL FIRE Unit Chief:
Shane Littlefield
Local Agency,
C4 Of Yucaipa
Section/Unit:
San Bernardino
Section]Un4t:
Attention:
Alison Hesterly
Attention.
Justin Beaver
Address:
3800 N. Sierra Way
Address
34272 Yucaipa Bivd.
San Bernardino, CA
Yucaipa, CA 92399
92405
Phone:
909-891-6900
Phone:
909-797-2489
Fax:
909-881-6969
Fax.-
909-790-9203
Send an additional copy of all correspondence to:
CAL FIRE
Cooperative Fire Services
P.O. Box 944246
Sacramento, CA 94244-2460
2. AUTHORIZATION
This Agreement is entered into this 1st day of July, 2024, by and between the State of California, hereinafter called STATE and City of Yucaipa, County of San Bernardino, State of California, hereinafter called Local Agency through its duly authorized officers. As used herein, Director shall mean Director of the California Department of Forestry and Fire Protection (CAL FIRE), Where the standard clauses for example in Exhibit C, use the word "Contractor" that word shall mean LOCAL AGENCY as LOCAL AGENCY is used in this Agreement.
Section 4142 of the Public Resources Code provides that the Director may enter into Cooperative Agreements with local jurisdictions for the purpose of providing wildland fire protection,
3. SCOPE OF WORK
LOCAL AGENCY has the responsibility for protection of life, property, and wildland areas comprising 2002 acres of land as indicated on the map included under Exhibit E and desires to contract with the STATE to provide wildland fire protection to said area 10/28/2024 City Council Agenda 94
Contractor Name: City of Yucaipa
Contract No: 3CA06943
`3-
STATE has the ability to provide wildland fire protection for said area, of the type and degree, which it now provides on adjacent State Responsibility Areas. 4, SERVICES BY STATE
A. STATE shall provide wildland fire protection for the areas defined in the above section.
B. For those areas, which are adjacent to State Responsibility Area, STATE will provide wildland fire protection at the same level of service it now provides on adjacent State Responsibility Area,
C. Par those areas (islands), which are not adjacent to State Responsibility Area, the wildland fire protection provided by the STATE will be limited to those resources identified in the preplanned wildland response for the respective area. Any resources beyond those specified in the preplanned wildland response are assistance by hire and the financial responsibility of the LOCAL AGENCY.
5. ADMINISTRATION
A. LOCAL_ AGENCY agrees that STATE may dispatch fire protection resources available under this Agreement to other areas of the state when needed at the sole discretion of STATE.
B. STATE response will be subject to availability of resources.
C. Incident Management within the contract area shall conform to current Incident Command System criteria for Unified Command.
D. STATE and LOCAL AGENCY shall, through established dispatch procedures, immediately notify each other of any fire incident within the contract area.
6. MUTUAL AID
LOCAL AGENCY shall provide mutual aid response into the contract area for wildfires. Structural fire protection remains the jurisdictional and financiol responsibility of LOCAL AGENCY.
7. ENTIRE AGREEMENT
This Agreement contains the whole Agreement between the parties. It cancels and supersedes any previous Agreement for the same or similar services.
10/28/2024 City Council Agenda 95
Contractor Narnc: City of Yucaipa
Contract No: 3CA06943
-4-
EXHIBIT B
BUDGET DETAIL, INVOICING, PAYMENT AND RECONCILIATION
1. Invoic_inq and Payment:
A LOCAL AGENCY shall pay STATE for providing said protection at the rate of $42,58 per acre, plus an 12,10% administrative charge for a total of $95,559.82 upon presentation of an invoice by STATE. The rate per acre and administrative charge will be calculated by STATE prior to January 1, of each year and annually thereafter, for the succeeding fiscal year subject to approval by LOCAL AGENCY, This Agreement shall be amended each fiscal year to reflect new rates.
B. STATE shall provide thirty (30) day written notice to LOCAL AGENCY of the cost per acre and the administrative charge to be assessed for each subsequent fiscal year during the term of this Agreement; LOCAL AGENCY shall have thirty (30) days to approve said rate; if written approval is not received by STATE within said period, STATE's obligations hereunder shall terminate; LOCAL AGENCY shall be liable for all amounts due up to and including the date of such termination
C. To minimize the need for reconciliation payment is expected in full after the LOCAL AGENCY receives the STATE invoice. Payments made by the LOCAL AGENCY wilt cover the protection rate per acre and the administrative charge for the protection services rendered by STATE and including any other coats as provided herein, giving credit for ail payments made by LOCAL AGENCY and Claiming the balance due to STATE, it any, or refunding to LOCAL AGENCY the amount of any overpayment.
Budget Contingency Clause
A. If the LOCAL AGENCY's governing authority does not appropriate sufficient funds for the current year or any subsequent years covered under this Agreement, which results in an inability to pay the STATE for the services specified in this Agreement, the LOCAL AGENCY shall promptly notify the STATE and this Agreement will terminate pursuant to the notice periods required herein.
B. If funding for any fiscal year is reduced or deleted by the LOCAL AGENCY for purposes of this program, the LOCAL AGENCY shall promptly notify the STATE, and the STATE shall have the option to either cancel this Agreement with ne liability occurring to the STATE, or offer an agreement amendment to LOCAL AGENCY to reflect the reduced amount, pursuant to the notice terms herein
C. If the STATE Budget Act does not appropriate sufficient funds to provide the services for the current year or any subsequent years covered under this Agreement, which results in an inability to provide the services specified in this Agreement to the LOCAL AGENCY, the STATE shall promptly notify the LOCAL- AGENCY, and this Agreement will terminate pursuant to the notice periods required herein.
10/28/2024 City Council Agenda 96
Contractor Name: City of Yucaipa
Contract No: 3CA06943
.5-
D. If funding for any fiscal year is reduced or deleted by the STATE; Budget Act for purposes of this program, the STATE shall promptly notify the LOCAL AGENCY, and the LOCAL AGENCY shalE have the option to either cancel this Agreement with no liability occurring to the LOCAL AGENCY, or offer an agreement amendment to LOCAL. AGENCY to reflect the reduced services, pursuant to the notice terms herein.
E. Notwithstanding the foregoing provisions in paragraphs A and B above, the LOCAL AGENCY shall remain responsible for payment for all services actually rendered by the STATE under this Agreement regardless of LOCAL AGENCY funding being reduced, deleted or not otherwise appropriated for #his program The I-OCAL AGENCY shalt promptly notify the STATE in writing of any budgetary changes that would impact this Agreement.
F. LOCAL AGENCY and STATE agree that this Budget Contingency Clause shall not relieve or excuse either party from its obUgation(s) to provide timely notice as may be required elsewhere in this Agreement.
10/28/2024 City Council Agenda 97
Contractor Name: City of Yticaipa
Contract No; 3CA06943
-6-
EXHIBIT D
SPECIAL TERMS AND CONDITI.ONS
1. Cancellation
Failure of either party to meet any of the terms and conditions of this Agreement, including non- payment of monies due hereunder, shall be cause for the termination of this Agreement; such termination shall become effective upon written receipt of 30 day notice of cancellation.
2. Audit
If the Agreement is over $10,000, the parties shall, in accordance with Government Code Section 10532, be subject to examination and audit of the State Auditor General for a period of three (3) years after final payment under the Agreement, Examination and audit shall be confined to those matters connected with performance of the Agreement including, but not limited to, cost of administering the Agreement The Contractor warrants by execution of this Agreement, that no person or selling agency has been employed or retained to sokit or secure this Agreement upon Agreement or understanding
3, Operating Plan
Prior to April 1 of each year. STATE and LOCAL AGENCY shall establish a joint Operating Plan for the contract area, which shall be attached after Exhibit E If LOCAL_ AGENCY received its structural fire protection from another local agency, the local agency providing the structural fire protection must be party to the Operating Plan.
4. Extenion of Agreement
Unless there is written notice by LOCAL AGENCY to terminate this Agreement STATE shall extend this Agreement for a single one-year period from the original termination date The cost of services provided by STATE during the extended period shrill be based upon the rates published for the fiscal year in which the extended per lad falls had a new Agreement been entered into.
5. Modification
This Agreement may be amended at any time by written mutual consent of the parties hereto.
6. Indemnification
Each party, to the extent permitted by law, agrees to indemnify and hold harmless the other party, its officers, agents, and employees from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured of damaged by the indemnifying party. 10/28/2024 City Council Agenda 98
Contractor Name: City of Yucaipa
Contract No: 3CA06943
_7_
EXHIBIT E
ADDITIONAL PROVISIONS
Attachments
Budget Plan
®
Topographic Map
Operating Plan
❑
Annual Report
10/28/2024 City Council Agenda 99
Contract Name; City of Yucaipa
Contract H: 3CA06943
Page #: 9
LOCAL RESPONSIBILITY AREA (LRA) WILDLAND PROTECTION REIMBURSEMENT AGREEMENT Program Cost Account (PCA #) 39018
PHIS IS THE WOOFT PLAN FOR THE LOCAL RESPONSIBILITY AREA (LRA)
WILDLAND FIRE PROTECTION REIMSURSENIBNT AGREEMENT BETWEEN THE STATE OF CALIFORNIA. DEPARTMENT OF FORESTRY d FIRE PROTECTION (CAL FIRE) AND THE CITyrrOWN OF City or Y rt�.aing A LOM. AGENCY
FOR THE 202412026 FISCAL YEAR
AGREEMENT COST CALCULATIONS:
Number of Acres 2002
General Fund Reimbursement $ 18,62 $ 37,277.24
Unit Budget $ 23.96 $ 47,967.92
Sub -Total $ 85,245.16
Admin Rate 12.10% $ 10,314.66
Total Protection Cast $ 96,559,82
['Ommerll% Section.
10/28/2024 City Council Agenda 100
l
�J
WPA
I I (zva- Acres)
Yucaipa
Mountain Home
081
Cherry V alky
Barton Flats
City of
Yucaipa
Wildland Protection
Agreement (WPA)
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Fnkri E DPA+C A L FIR F. T70N F
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~� 10/28/2024 City Council Agenda [:(WMAI. ro, XA4694.l P v 101
City of Yucaipa
(Wildland)
Contract # 3CA06943
YUCAIPA WILDLAND CONTRACT AREA OPERATIONAL PLAN
Between
CALIFORNIA DEPARTMENT OF FORESTRY and FIRE PROTECTION (CAL FIRE), San Bernardino Unit,
And
CITY OF YUCAIPA
Purpose
The purpose of this operating plan is to increase and/or enhance the fire ground operations within the California Department of Forestry and Fire Protection (CAL FIRE:) San Bernardino Unit and the City of Yucaipa Wildland Contract area including; mutual threat zones. This plan would allow responding agencies to pre -designate the Unified Ordering; point, WIF Radio Frequencies, establishment of a Unified Command structure for wildland fires in the contract area.
Proposal
I . The proposed plan is to:
a. Suppress Wildland fires within the contract area and/or mutual threat zone.
2. Area involved:
a. See attached map. Yucaipa Wildland Contract area inclusive of mutual threat zones.
Procedures
Regardless of which agency Company Officer is on scene of the incident first, the first arriving Company Officer shall:
a. Assume command,
b. Establish jurisdiction,
c. Determine threats with potential,
d. Provide a report on conditions,
e. I;ormulate and effect a plan of action,
F. Prioritize control objectives,
g. Life, Property and Natural Resources.
h. Request additional resources as appropriate,
i. Establish the Unified Ordering Point.
The Unified Ordering Point shall be the California Department of Forestry and Fire Protection (CAL FIRE) San Bernardino Unit Emergency Command Center {BDCC).
Regardless of which agency Chief Officer is on scene of the incident first:
a. The first arriving Chief Officer will transition command from the initial attack incident commander.
10/28/2024 City Council Agenda 102
City of Yucaipa
(Wildland)
Contract # 3CA06943
Page II
b. Announce and assume command.
c, Establish an Incident Command Post.
4. Wildland tires will be managed via Unified Command structure affording all agencies with jurisdictional responsibility to establish a common set of objectives and strategies.
S. Common communications shall be established utilizing the FIRESCOPE Statewide channel plan with the following VHF frequencies.
a. Command
i. Common command frequency assigned by the BDCC
b. Tactical
ii, Common tactical frequencies assigned by the BDCC
c. Air to Ground
iii. Common air to ground frequencies assigned by the IAOC:C d. Note: California Department of Forestry and fire Protection (CAL FIRE) San Bernardino Unit Emergency Command Center {BDCC) will make every effort to assign VHF frequencies utilizing the pre -designated frequency chart below.
VHF FREQUENCIES
BDU L1
151.4450
159.3900
BDU LOCAL 1
GDP G1
151.3550
159.3000
CDF COMMAND 1
CDF C2
151.2650
159.3300
CDF COMMAND 2
CDF C3
151.3400
159.3450
CDF COMMAND 3
CDF T5
151 2500
151.2500
_
CDF TAG 5
CDF T8
151.3700
151.3700
CDF TAG 8
CDF A1G
151.2200
151.2200
CDF AIR TO GND NET
VFIRE22
154.2650
154.2650
VF'IRE22
VFlRE23
154,295p
154,2950
VFIRE23
6. Wildland fires in jurisdictions outside of the Yucaipa Wildland Contract area that are deemed an imminent threat to the Yucaipa Wildland Contract area or mutual threat zone:
a. Immediate notification will be made to BDCC. BDCC will in turn notify Highland Fire Department, coordinating with San Bernardino County Communications Center (XBOC).
10/28/2024 City Council Agenda 103
City of Yucaipa
(Wildland)
Contract # 3CA06943
Page12
7. For Wildland fires originating in the Yucaipa Wildland Contract area or mutual threat zone, CAL. FIRE will dispatch resources based on the Low. Medium or High dispatch levels, as well as by the closest resource concept. Additional resources may be responded based upon initial reports.
RESPONSE LEVELS
STATE RESOURCES
HIGH
MEDIUM
I -ow
En ines
5 3
2 Dozers
1 1
-
Crews
2 1
-
Helico tef
2 1
-
Air Tanker
2 1
Air Attack
1 1
Prevention Officer
1 1
Battalion Chief
1 1
-
Repair of Fire Suppression Damage
I. The nature of fire and other emergency activity work invites accidents, injuries, and general confusion. In addition, fire control forces may take actions that are reasonably necessary to control afire or other emergency but which are damaging to property. Such actions will be considered reasonable and proper if good judgment is used by responsible personnel according; to the conditions that exist at the time of the action. CAI, FIRE is not obligated or authorized to make actual expenditures or efforts to repair or replace private property.
2. Advise those claimants who insist upon taking formal action to correspond with the Secretary, State Board of Control, P.D. Box 3035, 926 I Street, Suite 300, Sacramento, 5814. The claimant may be supplied by the Board of Control with a copy of form STD 275, entitled, Darnage Claims Against the State of California.
Fire Information
1. Joint fire information dissemination as determined and approved by the Unified Incident Commanders.
General Procedures
1. 'Plan to be reviewed and updated as necessary prior to June 30"'.
Administrative listings
1. California Department of Forestry and Fire Protection (CAL FIRE) San Bernardino Unit Headquarters 3800 N. Sierra Way San Bernardino, CA 92406. (909) 891-6900.
City of Yucaipa Fire Department 34272 Yucaipa Blvd, Yucaipa, CA 92399 10/28/2024 City Council Agenda 104
Agenda Item No. 10
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Megan Wolfe, Director of Community Services
Sarah Martinez, Community Services Recreation Superintendent FOR: City Council Meeting of October 28, 2024
SUBJECT: Youth Advisory Committee Appointments
RECOMMENDATION:
That the City Council:
1. Review the attached Applications for the At -Large Memberships to the Youth Advisory Committee (YAC); and
2. Vote on the appointments of the nominated applicants.
BACKGROUND/DISCUSSION:
The YAC serves as an advisory body to the City Council and the intent is to improve youth involvement in City issues, activities and provide committee members with a roadmap for success.
The City received applications from the following applicants:
Kayla Perry, on August 27, 2024.
Hope Reynoso, on September 4, 2024.
Sabrina Knight, on September 17, 2024.
• Chase Miller, on September 18, 2024, second term.
City staff, Mayor Pro Tem Venable, and YAC Vice -Chairperson Pharr met with the applicants and are recommending all for appointment.
Appointing Kayla Perry, Mope Reynoso, Sabrina Knight, and reappointing Chase Miller will fill all vacancies.
10/28/2024 City Council Agenda 105
Any member of the City Council may nominate an individual for membership on the YAC, A majority vote of the Council is required for an appointment to be made.
FISCAL IMPACT:
There is no fiscal impact as a result of this action..
Attachments:
1. Citizen Service Applications
Approved by:
10/28/2024 City Council Agenda 106
ATTACHMENT 1
10/28/2024 City Council Agenda 107
City of Yucaipa
Utilevard
AIPAa
9299
Yucaipa$CA
OUTH
TANISORY(NM
(909) 797-2489
Youth Advisory Committee Packet
A�PP� ANC" �NFORNY�pATi9N
Name:&Lulc� � l ($ _ Datc of Birth
�/
Address: ! [.c C (6Cell Number:
E-Mail:
RECEIVED
Date:
By:
gcbnnl: W16i Current Grade Level:. CPA: LO
parents' Guardians' Narne(s): &r arc, _V'V j Cell number Q jKULQNS
May utilize additional pages, as needed.
Currently, what do you feel are the bi
aipa teens encounter?
—— A - -L' -- A'L'.'A.
Please list any extra -curricular activities in which you participate:
t can the Youth Advisory Committee do to improve local keen's quality of life? C)TY OF YUCAIPA; YOUTH ADVISORY COMMITTEE PACKET 2024 2025 10/28/2024 City Council Agenda 108
City of Yucaipa
UCAIPA 34272 Vocalpa Boulevard RECEIVED
Yucaipa, CA 92399
OUTH
(909) 797.2489 Date:
YADUSNY WffTE>: By.
Youth Advisory Committee Packet -
RELEASE OF LIABILITY
I hereby certify that all statements made in this application are true. i acknowledge that false statements or misrepresentations on this application will be cause for refusal of placement or immediate dismissal at any time during my appointment. i know of no physical limitations, which would preclude my accepting this position. I understated this is a non.naid position with no promise, expressed or implied, of consideration for future employment.
Signature of applicant: Date: 0 0 Al
SPECIAL NOTE: ,,,�, %,,ir v. . �wa,r.p Youth Advisory Committee are required to serve a two (2) year term, attend two (2) meetings per month, and complete a minimum of 10 hours of community service annually. Attendance and completion of a Brown Act and Code of Ethics Training is required every two years while serving on the Committee. There will be one local field trip, with the option of attending more, ifdesired.
Youth Advisory Committee members are responsible for providing their own transportation to and from meetings.
The Youth Advisory Committee shall be empowered to establish and maintain responsibilities consistent with City of Yucaipa Municipal Code and all other ordinances and regulations of the City of Yucaipa and with the laws of the State of California, consistent with the following general purpose:
To develop leadership skAlls aad promote community involvement, with, for, and by youth; to encourage them to initiate and review proposals for programs, projects, and facilities as they pertain to youth; promote youth involvement in community events, programs, or volunteer projects through public education, the schools, and community organizations; and act in an advisory capacity to the City Couneit in all other policy matters pertaining to youth. Participants will increase their understanding of city government with the goal of learning to be effective advocates for youth -oriented issues.
If under 18, a oarent/guardlan must sign for you to participate:_ Signature
Date:
If under I8 a arentl uardlan _us_ust. a swerAe fogy%
I give the City of Yucaipa, permission to photograph my child while participating in Youth Advisory Committee meetings and activities.
FlegSe Circle, Sign and Date:
NO Signature:
Date
Applications may be mailed or hand delivered to:
City of Yucaipa
Attention: Sarah Martinez, Community Services Recreation Superintendent 34272 Yucaipa Boulevard, Yucaipa, CA 92399
CITY OF YUCAIPA; YOUTH ADVISORY COMMITTEE PACKET 2024 2025 10/28/2024 City Council Agenda 109
GREEN VALLEY HIGH SCHOOL
35948 Susan St., Yucaipa, C4 92399
(909) 790-8580 — fax: (909) 790-8584
http://gvhs . yucalpaschools.com
Green Valley High School
ry A tY V t 1 t. R .r
September 1-?, 2024
To Whom It May Concern:
I am writing this letter to enthusiastically recommend Kayla Perry for participation i.n the Yucaipa Youth Advisory Panel. As the Principal of Green Valley High School, I have had the pleasure of observing Kayla's academic and personal growth throughout her time at our institution.
Kayla is an exemplary student who consistently maintains a perfect 4.0 GPA. Her academic achievements are a testament to her dedication, intelligence, and strong work ethic,:. However, Kayla's qualities extend far beyond her impressivN scholastic record.
What truly sets Kayla apart is her exceptional int?rpersonal skills and mature demeanor. ;he is remarkably personable, able to connect- with both her peers and adults with ease and grace. Her level-headed approach to challenges and her ability to mediate conflicts have made her a naturai leader among her classmates.
Kayla's balanced perspective and approachable nature would make her an invaluable asset to the Yucaipa Youth Advisory Panel. She has consistently demonstrated the ability to listen to diverse viewpoints and articulate her own ideas clearly and respectfully. 'these qualities, combined with her academic excellence, make her an ideal. candidate for a role that requires both intelligence and strong communication skills.
In conclusion, I wholeheartedly recommend 14ayla Perry for the Yucaipa Youth Advisory Panel. I am confident that she will not only meet but exceed your expectations, bringing valuable insights and a positive attitude to your. program.
If you require any further information, please do not hesitate to contact me.
Frank Tucci
10/28/2024 City Council Agenda 110
STUDENT 1:
2024-,,
Green Valley ri,yra
35948 Susan St
Yucaipa, CA 92399
Pa rry K wi L,
I.
SIGNATURE
10/28/2024 City Council Agenda
III
city of Yucaipa
34272 Yucaipa BoulevardUCAIPA
YuCalpa, CA 92399
YOUTH (909) 797-2489
QVISORY(6MMITTE youth Advisory Committee Packet
APPLICANT [NFORMATION
Name: �IO. ''ft-' %2 pate of Birth: `' 1 ?-.Ao
Address:fJ.l�(1 ��1\ Cell Number.
RECEIVED
Date:
By: C�
AKe:
E-Mail:
School: ; -)a � -"'
\ , 5Gr,�o`. Current Grade Level:_ ,`- GPA:
_h
r�'y .�'�,11. 1 I' .i'�I '.• Cell number:
Parents,/Guardians' Name(s):
C1 S IONS
May utilize additional pages, as needed.
Currently, what do you feel are the biggest issues Yucaipa teens encounter? Name one person who has inspired you and list the qualities you admire about that person'. t r
please list any extra -curricular activities in which you partic�clpate What can the Youth Advisory Committee do to improve local teen's duality of life? �"vie, �,•,}L['i,"•. U\ 1'": ILC .'i, . r�'.\, i'L•I_,.
CITY QF YUCAIPA; YOUTH ADVISORY COMMITTEE PACKET 2024/7025 10/28/2024 City Council Agenda 112
City of Yucaipa RECEIVED
UC AIPA 34272 Yuc$ipa Boulevard
Yucaipa, CA 92399 Date;
4 U T H (909) 797-z489
• ANISORY COMMITTIf By:
Youth Advisory Commlittee Packet
ILEASEi OF I IABTLITY
I hereby certify drat all statements made in this application are true. I acknowledge that false statements or ent or
missal at any
misrepresentations on this apple ktlow oflnoepl Ysicalse ol'smitatiolnsf which would precludetmy�saccepti g this time during my appointment,
position. I understand this is a non -paid position with no promise, expressed or implied, of consideration f0f future employment.
Signature of applicant' Ha, Date: � i�2� 2`i
nifte are required to serve a Iwo
SPECIAL NOTE: Members of the Cit s oittot thaand complete a�minimumsory 'of 10 hours of community service (2) year term, attend two () S Per
annually. Attendance and completion of a Brown Act and Code of Ethics Training is required every two years while serving on the Committee. There will be one local field trip, with the option of attending more, if desired.
Youth Advisory Committee members are responsible for providing their own transportation to and from meetings.
The Youth Advisory Committee slate all other o d Banc ssbe empowerd to a'e andrguiations of and the n responsibilities consistent
the City of Yucaipaandwith the
City of Yucaipa Municipal Cade
laws of the State of California, consistent with the following general purpose:
To develop leadership skills and promote community involvement, with, for, and by youth; to encourage there to initiate and review proposals for programs, projects, and facilities as they pertain to youth; ment in community events, programs, or volunteer projects through public promote youth involve
education, the schools, and community organizations; and actin air advisory capacity to the City Council of city
in all other policy matters pertaining
ertgoyouth. articipants be effective advocates forlyouth$oriented issuessc their �tanding government with the goal of learning to
I under I u to partici ate;
Hate:
Signatur(
If under X a arentJ uardian mus# answer the toll win ' child while participating in Youth Advisory I give the City of Yucaipa, I,Frmissian to photograph my Committee meetings and activi
ale a Circle, Sign and Date: Date- {
NO Signature:
Applications may be mailed or hand delivered to:
City of Yucaipa
Attention: Sarah Martinez, Community Services Recreation Superintendent 4271yucai a Doulev d ucai a, CA 9-3 9
CITY OF YUCAIPA; YOUTH ADVISORY COMMITTEE PACKET 2024/2025 10/28/2024 City Council Agenda 113
June S, 2024
To Whom It May Concern:
It is my pleasure and privilege to recommend Hope Reynoso as a member of the Youth Advisory Committee. As an English teacher at Yucaipa High School, I first encountered Hope when she took my Honors English 9 class in the 2023-24 school year. Since then, I have enjoyed getting to know Hope and having the opportunity to watch her grow into a determined, hardworking, and dedicated young woman.
Hope is very involved in her school community. Throughout her academic career in middle school, she maintained straight A.'s. Additionally, she was president of WEB, a club dedicated to improving the school. She served as president of the Kiwanis, an international organization dedicated to helping the overall community as well as kids in need, during that same school year, Currently, she is taking all Honors and AP classes, while maintaining A's in these courses.
Besides being a star pupil, ]-lope is on the YHS Tennis team. Now, Hope leas set her sights on being a member of the Youth Advisory Committee. As you can see, she is able in tenns of time and goal management, and fulfilling her commitments. Youth Advisory will allow her to continue to serve her larger community while learning about the way our community operates.
It is my opinion that Hope Reynoso would be an excellent addition to the Youth Advisory Committee. She is a dedicated team player with a strong desire to continue to develop her leadership skills and affect positive change in the communities of which she is a part. When considering Ms. Reynoso as a candidate for the City of Yucaipa Youth Advisory Committee, I see only the benefits that all parties would reap in both the immediate future and in die long-term.
Please feel free to contact me for more information at (909) 797-0106 ext.1001.
Sincerely,
Angela Buck
English Department
Yucaipa high School
10/28/2024 City Council Agenda 114
Hope Reynoso
Grade: 10 (2024/2025) ,---
i
10/28/2024 City Council Agenda 115
City of Yucaipa
UC���� 34272 Yucaipa Boulevard
�UTH Yucaipa, CA 92399
(909) 797-2489
YADVISORY (Of1hITTfE
Youth) Advisory Committee Packet
APPLICANT INFORMATION
Name: ):late of Birth:
Address:
L-Mail:
Cell Nunibee:
RECEIVED
Pate:
$Y.
Age: \6
School: Yumm 4 h �)Chod CurrentGra� Level: � � G?A: �.
Pare,tts'/GuArdiaiis' Name(s): S� ye_ V�� Cell in nber:
QUESTIONS
May utilize additional pages, as needed.
Currently, what do you feel are the biggest issues Yucaipa teens encounter? l► v e lucn�' a
rx r1(A a r'r1 r,1-o i P a r )+nT-; rV-%.
11--------------------f--I--- ---I -.--- - i, .-, 1. 1 . .., .
Please list any extra -curricular activities in which you participate:
As% 1vr"ds t,v i�th Paws Ladino CVHU(a.� oo:, � CPS amp What can the Youth Advisory Committee do to improve local teen's quality of life? We con a(� ,o Q ryes
tfGY1 s [xr1 CS str.l-, as
CITY OF YUCAIPA; YOUTH ADVISORY COMMITTEE PACKET 2024/2025 10/28/2024 City Council Agenda 116
UCAIPA342Yucaipa,
City of Yucaipa
YOUTH
CA 92399ard
(909) 797.2489
� ADVISORY COMMITTEE
Youth Advisory Committee Packet
RELEASE OF LIABILITY
RECEIVED
Date: _
By:
I hereby certify that all statements made in this application are true. I acknowledge that false staterrrents or misrepresentations on this application will be cause for refusal of placement or immediate dismissal at any time during my appointment. I know of no physical limitations, which would preclude my accepting this position. I understand this is a non -paid position with no promise. expressed or implied, of consideration for Future employment
Signature of applicant:
Date: q /n /Z2
SPECIAL NOTE: Members of the City of Yucaipa Youth Advisory Committee are required to serve a two (2) year term, attend two (2) meetings per mocitli, and complete a minimum of 10 hours of community service annually, Attendance and completion of a Brown Act and Code of Ethics Training is required every two years while serving on the Committee. There will be one local field trip, with the option of attending more, i f desired.
Youth Advisory Committee members are responsible for providing their own transportation to and from meetings.
Tile Youth Advisory Committee shall be empowered to establish and maintain responsibilities consistent with City of Yucaipa Municipal Code and all other ordinances and regulations of the City of Yucaipa and with the laws of the State of California, consistent with the following general purpose.
To develop leadership skills and promote community involvement, with, for, and by youth; to encourage them to initiate and review proposals for programs, projects, and facilities as they pertain to youth; promote youth involvement in community events, programs, or volunteer projects through public education, the schools, and community organizations; and act in an advisory capacity to the City Council in all other policy matters pertaining to youth. Participants will increase their understanding of city government with the goal of IearninQ to be effective advocates for youth -oriented issues.
If under 18 a parent/guardian i
Signature:
Date: 0-1 ! 2,1
If under 18 a -parent/guardian nrusr aus er rue rouowrn :
I give the City of Yucaipa, permission to photograph my child while participating in Youth Advisory Committee meetings and activities.
Circle, Sign and Date:
YES NO Signature:
Date: � I 1 r t
Applications may be mailed or hanu cienvereu to:
City of Yucaipa
Attention: Sarah Martinez, Community Services Recreation Superintendent 34272 Yucaipa Boulevard, Yucaipa, CA 92399
CITY OF YUCAIPA; YOUTH ADVISORY COMMITTEE PACKET 2024/2025 10/28/2024 City Council Agenda 117
YUCAIPA HIGH SCHOOL
33000 Yucaipa Blvd Yucaipa, California 92399 Phone (909) 797-0106 FAX (909) 790-3200 September 16, 2024
To Wham It May Concern,
am writing on behalf of Sabrina Knight who is applying for admittance into the Yucaipa Youth Advisory Committee. It has been a great pleasure to know Sabrina as a student and Student Council Member for the past three years. Sabrina is an extremely personable, respectful and responsible young woman. She has been in charge of numerous events at Yucaipa High School and has performed flawlessly as a member of Yucaipa High School's Student Council.
I have worked with Sabrina over the past several years and she is head and shoulders above her peers.
Sabrina demonstrates amongst many qualities' great initiative, intelligence, creativity and most noticeably perseverance. Whether as an individual or apart of the team, Sabrina's ability to communicate clearly and thoroughly and complete a task in a timely manner is above all. Sabrina has remarkable authoritative abilities. She can effectively outdo various assignments with positive outcomes and also guaranteed its prosperity by showing the school's faculty, administration and her classmates her overall capabilities that are both appreciated and regarded by all on campus. I should likewise make note of Sabrina's uncommon scholarly execution. Out of a class of 650, Sabrina is at the top of her peers and will graduate with distinction and honors. Sabrina's academic accomplishments are rivaled only by her personal strengths.
Her mature, decisive, and responsible personality are beyond her years and she is well thought of by both our faculty and administration.
In the event that your program is looking for unrivaled applicants with a record of accomplishments, Sabrina would be a clear choice. She has a candid ability to meet people's high expectations and lead her classmates and teammates towards success. I would highly recommend Sabrina Knight for any position, title, or scholarship. In the event that you have any further inquiries with respect to her capacity or this proposal, please do not hesitate to contact me.
Mjith —ant tF —f—
Robert Guillen
Activities Oirector
Yucaipa High School
robert_guilien @ycjusd.us
909-797-0106 x 1125
10/28/2024 City Council Agenda 118
� aIifornia � n
ARD
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LIMITS
APPLY
LN KNIGHT
rr; SABRINA FI 17ABETH
10/28/2024 City Council Agenda 119
City of Yucaipa
272 Yucaipa
UCAIPA 34 Yucaipa, CA 92399ard
YOUTH (gas) 797-2489
ADVISORY COMMITTEE
Youth Advisory Committee Packet
APPLICANT INFORMATION
Name: (1'C . �.' .,� Date of Birth:
RECEIVED
Date:
By:
Age: I
Address: Cell Number:
E-Mail
School: 1 {� (.,U_iC) (A W i r^1`-r' C <. _' I Current Grade Level: 4i GPA:
Parents'/Guardians' Name(s): r.,►_.)i ()l ,if`.F `,(� �# l� �.,�' Cell number:
QUESTIONS
May utilize additional pages, as needed.
Currently, what do you feel are the biggest issues Yucaipa teens encounter? Name one person who has inspired you and; list the qualities you admire about that person, Please list any extra -curricular activities in which ou participate:
�I i(acl U4 i 'n 61 .
at can the Youth Advisory Committee do t improve local teen's quality of life? �L,4) L.'.\ _ �' " ref` i , i+ r ` r \
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CITY OF YUCAIPA; YOUTH ADVISORY COMMITTEE PACKET 2024/2025 10/28/2024 City Council Agenda 120
UAIPA
YOUTH
City of Yucaipa
34272 Yucaipa Boulevard
Yucaipa, CA 92399
909) 797-2489
� AllVI50RY f411MITTEE
Youth Advisory Committee Packet
RELEASE OF LIABILITY
Date,
By:
RECEIVED
I hereby certify that all statements made in this application are true. I acknowledge that false statements or misrepresentations on this application will be cause for refusal of placement or immediate dismissal at any time during my appointment. I know of no physical limitations, which would preclude my accepting this position. I understand this is a non -paid position with no promise, expressed or implied, of consideration for future employment.
Signature of applicant:
Date:
SPECIAL NOTE: Members of the City of Yucaipa Youth Advisory Committee are required to serve a two (2) year terra, attend two (2) meetings per month, and complete a minimum of 10 hours of community service annually. Attendance and completion of a Brown Act and Code of Ethics Training is required every two years while serving on the Committee. There will be one local field trip, with the option of attending more. if desired.
Youth Advisory Committee members are responsible for providing their own transportation to and from meetings.
The Youth Advisory Committee shall be empowered to establish and maintain responsibilities consistent with City of Yucaipa Municipal Code and all otter ordinances and regulations of the City of Yucaipa and with the laws of the State of California, consistent with the following general purpose. - To develop leadership skills and promote community involvement, with, for, and by youth; to encourage them to initiate and review proposals for programs, projects, and facilities as they pertain to youth; promote youth involvement in community events, programs, or volunteer projects through public education, the schools, and community organizations; and act in an advisory capacity to the City Council in all other policy matters pertaining to youth, Participants will increase their understanding of city government with the goal of learning to be effective advocates for youth -oriented issues.
If under 18, a parent/guardian must sign for to participate; Signature:
If under IS, a parent/guardian must answer the following:
I give the City of Yucaipa. permission to photograph my child while participating in Youth Advisory Committee meetings and activities.
Please Circle, Sign and Date:
YES NO Signature:
Date:
Applications may he mailed or hand delivered to:
City of Yucaipa
Attention: Sarah Martinez, Community Services recreation Superintendent 34272 Yucaipa Boulevard, Yucaipa, CA 92399
CITY OF YUCA,IPA; YOUTH ADVISORY COMMITTEE PACKET 2024/2025 10/28/2024 City Council Agenda 121
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Agenda Item No.11
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineer Benjamin J. Matlock, Deputy Director of Community Development/City Planner /'— Christian Farmer, Associate Plattner C f
FOR: City Council Meeting of October 28, 2024 (Continued from August 12, 2024) SUBJECT: Starling Heights Specific Plan (24-071/APP)
An appeal of the Planning Commission's recommendation of denial of Case No. 22- 129/GPA/SP/TTM 20372, for The Starling Heights Specific Plan which provides the development standards for a 14.78-acre site for single family residential development and includes Tentative Tract Map (TTM) 20372 to formally create a 127-unit residential subdivision and associated community features including a recreation center, active park, dog park, entry monuments, and detention basins based on the Specific Plan. A Minor General Plan Amendment is also proposed to change the land use designation of the site shown on General Plan Figure CDL-2, Land Use Map, from RS-20M (Single -Residential, 20,000 square foot minimum) to PD (Planned Development), and a modification to General Plan Figure, CDL-3, Land Use Modifications, to add the Starling Heights Specific Plan.
RECOMMENDATION:
That the City Council conduct a public hearing and consider the appeal request regarding the Planning Commission's recommendation of denial of the Starling Heights Specific Plan (SHSP) and the Mitigated Negative Declaration, as well as the associated Tract Map (TTM 20372).
Potential motions (referenced in italics) include:
Motion in support of the SHSP:
1) Adopt Resolution No. 2024-33, approving the Specific Plan for the proposed Starling Heights Specific Plan and the associated minor General Plan Amendment / Land Use District Change of a property from RS-20M Single Residential, 20,000 square foot minimum lot size) to the land use designation of PD (Planned DeveIopment); and 2) Approve first reading, by the title only, as read by staff, of Ordinance No. 449, amending Ordinance No. 343, amending the Official Land Use Plan and Zoning Ordinance as adopted 10/28/2024 City Council Agenda 123
by the City of Yucaipa; and
3) Approve the Tentative Tract Map No. 20372 (Case No. 22-129/TTM 20372), subject to the Conditions of Approval as contained in this Agenda Report; and 4) Adopt the Findings as contained in this Agenda Report; and S) Adopt the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program, finding the mitigation measures and standard measures and procedures will reduce the potential level of environmental impact to less than significant; and 6) Direct staff to file a Notice of Determination; and
7) Review, and if it is considered acceptable, approve the architectural design and conceptual landscaping for the proposed Project.
Motion against the SHSP.
1) Adopt a Resolution denying the approval of the Starling Heights Specific Plan; and 2) Adopt Findings for denial, with respect to Section 8 3,0203 10 of the Yucaipa Development Code; and
3) Deny Tentative Tract Map 20372 (Case No. 22-129), finding that it is inconsistent with the land use designations of the existing Land Use District; and 4) Determine that the Project is exempt from CEQA pursuant to Section 15270 of the CEQA, Guidelines, which states that CEQA does not apply to projects which a public agency rejects or disapproves.
Alternative Actions. -
The City Council can make additional modifications to the SHSP that are deemed necessary to meet the Findings specified by Section 83.020310 of the Yucaipa Development Code, or that would better meet the Goals, Policies, and/or Objectives of the General Plan.
Draft Findings of Approval, as well as the Draft Resolution and Ordinance are provided for the City Council's reference and review. Modifications can be made based on the deliberations of the item. 10/28/2024 City Council Agenda 124
BACKGROUND/DISCUSSION:
Surrounding Land Uses:
Area Land Use Designations, Improvement Levels; and existing Land Uses:
Site:
RS-20M (Single Residential, 10,000
square foot minimum lot size)
ILA
Existing SFR and accessory structures
to be demolished; Vacant
North:
RS-20M
IL-1
Single Family Residences
South:
RS-20M
IL-2
Single Family Residences
East:
RS-20M and FW (Floodway)
IL-1
Single Family Residences and Wilson
Creek _
West:
IN (Institutional)
IL-1
Dunlap Elementary School
Location and Setting:
The proposed Project is located on four (4) contiguous parcels (APNs 0318-021-18, -19, -44 & -58) which total approximately 14.78 gross acres located at the northeast corner of Avenue E and 121h Street. The area is currently designated as RS-20M, or Single Residential, with a minimum lot size requirement of 20,000 square feet. ,As a part of the Project, one (1) residential building and the associated structures are to be demolished on the eastern portion of the site. As part of the analysis completed for the Initial Study prepared as a part of this Project, these structures were found to have no historical or cultural significance. The site is comprised of four (4) lots that have been previously disturbed through former residential uses and discing for weed abatement. The lot is relatively flat with a general slope from north to south toward the intersection of Avenue E and 12'h Street. A mixture of vacant land and single-family development surrounds the Project site to the north, east and south, with a flood control channel to the east and Dunlap Elementary School to the west. The Project has frontage as well as access along both 121h Street and Avenue E. The Project is within close vicinity to a variety of institutional uses, such as Dunlap Elementary School, the 13th Street Sports Complex and Yucaipa High School, and is also two (2) miles away from Crafton Hills Community College. 10/28/2024 City Council Agenda 125
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Planning Commission Meeting for Specific Plan:
The proposed Project was initially presented and discussed at the regular Planning Commission hearing on June 5, 2024, with public comments provided during that hearing. The key elements deliberated as part of the Public Hearing pertained to the potential traffic impacts of the Project, safety for the adjacent school, parking requirements, the density and its associated fit within the area, the affordability of the Project, and concerns with architecture. The Planning Commission ultimately recommended a denial of the Tentative Tract Map, finding that it was inconsistent with existing Land Use Designation, and did not provide a formal motion on the Specific Plan and its related findings. A summary of the key elements identified are as follows:
Traffic Impacts:
The Planning Commission discussed the traffic that would be generated with the Project. As part of the traffic assessment required under the California Environmental Quality Act (CEQA), the Vehicle Miles Traveled (VMT) was found to be less than significant. The Project°s assigned traffic analysis zone (TAZ) of29.8 VMT per day is less than the City's baseline VMT jurisdiction of 30.7 VMT per day, and therefore meets the City's screening criteria for Projects that are located within low VMT areas, The proposed use would also provide housing for families within walking distance of several schools and City amenities.
While Level of Service (LOS) impacts are no longer a criterion for significant impacts under CI,QA, a Traffic Impact Analysis (TIA) technical study was prepared to address project -related impacts at the adjoining intersections to ensure efficient vehicular movement within the area. There is an existing condition of poor circulation caused by Yucaipa High School during student drop off' to a LOS "F" and LOS "D" at the intersection of Yucaipa Boulevard and 12" Street that would remain at the same LOS with implementation of this Project. However, proposed Conditions of Approval for the restriping of certain streets will result in an improvement from existing 10/28/2024 City Council Agenda 126
conditions. Separate efforts are being implemented to lessen the impact of the peak hour traffic specific to Yucaipa High School.
Safety at the adjacent school.
The meeting included a discussion about the safety of children walking to the nearby school given the additional vehicles in the area. As a part of the Project, the Applicant will be required to underground the existing utility poles located along the frontage of the subject site and will also be required to construct the necessary sidewalk, curb and gutter, which will improve pedestrian connectivity in the area. An internal pedestrian network will also be provided for the benefit of the future residents and will provide direct walking access to the adjacent school rather than requiring those families to drive their children to school. Other higher density residential developments have been approved that prioritize family -oriented housing near schools. The City Council may consider additional pedestrian improvements for the area.
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Aerial Image Showing Dunlap Elementary School
Parking Concerns. -
Concerns were raised regarding the total parking spaces that will be provided by the Project. It should be noted that, although the Project is utilizing a Specific Plan that can create its own unique standards, the total parking provided meets the City's current multiple family development requirements, where 496 parking spaces are required, and 541 parking spaces are provided. The Project is also proposed as a gated community, which typically results in residents/guests parking on -site rather than on surrounding streets.
10/28/2024 City Council Agenda 127
Density .Fit within the area:
Several Planning Commissioners noted concerns regarding the proposed density within the context of the surrounding area. While there are several larger lots near the subject site and throughout the Dunlap area, this development pattern was largely due to physical impediments of the area caused by the Wilson Creek flood control facility and associated floodplain, as well as a lack of sewer, that had precluded development. However, several capital improvement projects have resulted in sewer access in the Dunlap area and have substantially reduced the floodplain area. These improvements have reduced flood insurance requirements and related property risks to the community, while also allowing for new developments to occur. An additional consideration may be that there are several homes directly north, within the same block, that are located on substandard lot sizes for the existing Land Use District, and Multiple Family Residential - designated parcels are also located less than 400 feet from the proposed Project site. i l71
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Land Use Map
Architecture:
One Planning Commissioner, who is an architect, commended the design of the proposed homes while another commissioner noted that the elevation design seemed "boring," but did not provide actionable feedback on potential improvements. The City Council may consider the architectural design as proposed, or they may offer guidance on recommended changes and direct staff to implement those changes with the developer. Such suggestions may include additional architectural styles, additional detailing or additional colors. 10/28/2024 City Council Agenda 128
ProjectAffordability:
The Planning Commission had an extended discussion regarding the proposed market cost of the units, noting that they would not be affordable. While affordable housing is a key priority, the Applicant noted that the cost to underground utilities and bring sewer improvements to the site, in combination with the cost of construction and agency fees, makes the development of the site under the existing requirements untenable. The affordability provisions of a Project is not directly within the purview of Planning Commission, as defined affordability rates apply to projects that follow the density bonus process, and the implementation of an "Inclusionary Housing" Ordinance to mandate affordable units within each residential project would be a policy directive from the City Council.
Prior City Council Meeting for Specific Plan:
The proposed Project was initially scheduled for the regular City Council Meeting of August 12, 2024, was continued at the Applicant's request to allow time for modifications. Following the continuance, the Applicant hosted a community outreach event at Dunlap Elementary School.
They have since indicated that no further changes are planned.
Project Design and Description:
Starfin;z Heights Specific Plan
A Specific Plan provides policymakers with the ability to prepare and adopt development and/or design standards and guidelines within a targeted area of the City. Although it is not a part of the General Plan, a Specific Plan must adhere to, and be consistent with, the City's land use policies that are established in the General Plan, Ideally, a Specific Plan provides guidance to landowners or developers without stifling opportunities or imposing inflexible regulations that preclude creative development responses. With its tailored standards and general direction for future development within a specific area of a community, Specific Plans work to leverage the opportunities of the area beyond what could otherwise be achieved through a city-wide zoning ordinance, The Applicant's stated goal is to create a housing option that is attainable for young professionals and families, especially given the limited options that are currently in Yucaipa. Rather than only utilizing a General Plan Amendment to rezone to one of the City's multiple family land use districts; the Applicant has instead provided a Specific Plan to memorialize the Project standards. This approach is intended to provide a "what you see is what you get" outcome with tailored development standards of the ultimate development, rather than a General Plan Amendment that would allow any other similar density project, such as an apartment complex, that could then be permitted.
The SHSP provides development standards for a "small lot" style single-family residential development, which includes tailored requirements for circulation, community amenities, landscaping, grading, design guidelines and requirements for layout, especially along the exterior edges of the Project. The Specific Plan further includes restrictions unique to the Specific Plan, such as a prohibition on SB-9 subdivisions (where allowable by state law), a lower maximum height than provided in other residential districts, requirements for the layout of parking areas and perimeter 10/28/2024 City Council Agenda 129
landscaped edges, a requirement for the formation of a Homeowners Association (HOA), and additional amenity requirements.
Findings.
Prior to taking an action to adopt or amend a Specific Plan, the Planning Agency shall find that the proposed Specific Plan satisfies all of the following findings:
a) Is consistent with the General Plan
b) Specifies through text and/or diagrams the distribution, location, and extent of the uses of land, including open space, within the area covered by the plan c) Specifies through text and/or diagrams the proposed distribution, location, and extent and intensity of major components of public and private transportation, sewage, water, drainage, solid waste disposal, energy, and other essential facilities proposed to be located within the area covered by the plan and needed to support the land uses described in the plan
d) Specifies through text and/or diagrams the standards and criteria by which development will proceed and standards for the conservation, development, and utilization of natural resources, where applicable
e) Specifies a program of implementation measures including regulations, programs, public worlds project, and financing measures necessary to carry out Findings (b), (c) and (d) above
f) Includes a statement of the relationship of the Specific Plan, to the General Plan, Development Code, and any applicable plan
g) Addresses any other subjects which are necessary for implementation of the General Plan Decision makers need to identify the elements for the Findings and confirm that any such Specific Plan meets these requirements to formally approve the policy.
General Plan Amendment:
Because the City utilizes a one -map system, a General Plan Amendment (GPA) is being processed concurrent with the Specific Plan to ensure that there are no conflicts between the Land Use District and the SHSP, as required by state law (AB 821). The Project therefore includes a minor General Plan Amendment application to change the land use designation of four (4) parcels totaling approximately
14.78 gross acres from the City's Single Residential (RS-20M) Land Use Designation to Planned Development (PD) Land Use Designation. The proposed PD Land Use Designation would permit residential development consistent with the standards required by the SHSP. A modification to Figure CDL-3, Land Use Modifications, would formally identify the SHSP within the PD-designated area.
The application also includes a Tentative Map and Architectural Review to permit 127 two-story single-family residences with attached 2-car garages, private backyards, community open space, an active community park and game park, two (2) detention basins for stormwater runoff, paved private roads, and on -street guest parking within the gated community. Pursuant to the City's development review procedures, the proposed Specific Plan and associated minor General Plan Amendment is a policy decision to be considered by the City Council following recommendation from the Planning 10/28/2024 City Council Agenda 130
Commission. As noted previously, the Planning Commission recommended the denial of the subdivision finding that the Project was inconsistent with the existing Land Use District. No formal action was taken in relation to the Specific Plan itself, which therefore defaults to a recommendation of denial.
Tentative ,Tract Map:
A Tentative Tract Map (TTM 20372) has been submitted concurrent with the Specific Plan and General Plan Amendment and has been designed to comply with the proposed Specific Plan requirements. The Applicant proposes to construct a 127-unit single-family residential Project with associated amenities to be implemented through a one -lot subdivision. Construction is anticipated to commence in early 2025 and to be constructed over fifteen (15) phases with approximately eight (8) units constructed per phase. All conditions of the Project will apply to each phase, The Project also includes a community recreation center located within the central portion of the development, an open space area to serve as a game park located in the northeast corner, and an active -community park located in the southeast corner of the site.
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Circulation
Access to the Project site is provided via a 24-foot-wide driveway on Avenue E, and a 24-foot-wide driveway on 12`h Street. Circulation throughout the residential development is provided via a two- lane, 24-foot-wide private road. Elongated driveways, 24-foot-wide, extend from the private road to provide direct access to individual residences. The site features an internal walking path along a 10/28/2024 City Council Agenda 131
central loop that would provide pedestrian connectivity to the recreational features provided in the development, Additionally, the proposed Project would complete the street improvements along the Project frontages of 12'h Street and Avenue E, including curb, gutter, sidewalks, matchup paving, and would also include any necessary gutter transitions to the adjacent properties as well as additional improvements as previously noted.
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Vehicular Circulation Plan
Drainage:
The site has been designed to maintain historic flows and includes measures that will ensure that the Project complies with the onsite water retention and City/state water quality requirements. The existing drainage on site flows from north to south. The proponent is leveraging the existing drainage patterns and previous improvements implemented by the City to direct the overall drainage of the site and proposed grading to convey run-off water towards two landscaped basins at the southeast and southwest corners of the property.
Amenities:
Private amenities to serve the residents of the development are provided as part of the Project and are identified by the Specific Plan and required with the implementation. Common areas proposed for the Project include the following: open lawn play areas, enclosed dog park, benches, picnic tables with shade structure, barbeque areas (with charcoal grills), tot lot, bocce ball court, cornhole courts, ping gong tables, game tables, fire pit, recreation center buildings, outdoor dining tables, and internal connecting sidewalks. Each residential unit is also provided with a private yard and the development includes community open space and landscaping. The development also includes a landscaped drainage detention basin that will maintain the historic drainage flows. 10/28/2024 City Council Agenda 132
Proposed A►uenities
Architecture:
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Front Elevation, Plan I
The Applicant has submitted an architectural design package and conceptual landscape architecture design for the proposed Specific Plan and requests approval of the architecture at this time as required in the Conditions of Approval. The buildings feature a peak height that ranges from 27'5" to 28'9".
There are three (3) building types which each have three (3) elevation schemes and additional enhanced elevations for units which are street facing. Additionally, the Project includes eight (8) unique color schemes. Each building is designed with a" Farmhouse" architectural influence and will include simple, two-story forms accented with forward and side facing gables and asymmetric proportions. Additionally, the units will feature a variety of roof pitches with prominent gables 10/28/2024 City Council Agenda 133
featured throughout as well as earth colored stucco with vertical battens and horizontal wood siding.
The Applicant has identified that the Project is to be geared to young professionals and families with floor plans that includes Plan One, a 1,920 square foot, three -bedroom plan, Plan Two, a four - bedroom, 2,392 square foot floor plan, and Plan Three, a four -bedroom, 2,554 square foot floor plan.
Conceptual landscaping is also provided for the City Council's review, and shows the approximate location and types of shrubs, groundcover, and trees to be planted onsite. The landscape palette includes a mixture of drought tolerant trees, shrubs, and ground cover, which will be reviewed as a Condition of Approval by the City's Contract Landscape Architect to verify consistency with the City administrative design guidelines and to ensure that the palette will best perform in Yucaipa's climate zone. In addition, the landscape plans are conditioned to be in conformance with the City's Water Conservation requirements, which will be substantiated during the plan check process. 1,
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Conceptual Landscaping
The proposed landscape package shares the following vision: "Creating diverse and engaging amenities help to create a truly livable community. Open spaces are lifelines for a community, both programed and natural, and makes a neighborhood that truly feels like home. Taking inspiration from the adjacent San Bernadine National Forest, water -wise and native plant material have been added to the community planting palette. " The design further programs for a healthy community with an emphasis on the outdoor space and interconnectivity of the site with multiple parks connected with a combination of sidewalk and landscaped decomposed granite (DG) trails. Special attention was paid to the edges of the development, which will include an enhanced landscape buffer at perimeter walls that will be managed by the HOA. This will help to soften the view of street adjacent rear yards and allow for a surrounding greenbelt along the public right of way. 10/28/2024 City Council Agenda 134
Prior CIP Improvements. -
This Project would not be feasible without the significant investment made by the City through past and on -going Capital Improvement Program (CIP) Projects. The site greatly benefits from drainage improvements made by the City, which ultimately removed portions of the site from the FEMA floodplain. The potential development capacity for this Project increased with those improvements, and the risk (and cost of flood insurance) was substantially reduced for most of properties in the area.
By leveraging the CIP improvements, the implementation of this Project allows for the City to recoup the significant infrastructure investments through the payment of Development Impact Fees, and also allows for development to directly leverage the investment with a higher per/acre taxable value to the City.
Development Impact Fees. -
Based on a total number of 127 single family residences and a total of 299,960 square feet, the Project can be expected to generate $2,665,890 in Development Impact Fees after a $12,752 credit for the existing single-family residence, using the current 2022 fee schedule, as follows:
Drainage Facilities:
$471,680
Traffic Facilities:
$1,334,438
Public Facilities:
$283,605
Fire Facilities:
$167,177
Park Facilities:
$408,988
TOTAL:
$2,665.890
Pees collected by other agencies, such as Yucaipa Valley Water District and Yucaipa-Calimesa Joint Unified School District, are in addition to this total.
Consistency with the General Plan and Development Code:
As a part of the review of the Specific Plan, a consistency analysis was performed to compare the proposed Specific Plan and the goals and objectives of the General Plan. The Project supports a number of General Plan policies including:
• CDL-1.1 Places to Live. Provide sites for a range of housing types, locations, and densities in a variety of neighborhood settings equipped with amenities that support a high quality of life. • CDL-10.1 Development Review. Implement and adhere to development review procedures and design guidelines in the City of Yucaipa Municipal Code that advance the visual quality of the community.
• CDL-10.4: Design Variation. Encourage identifiable architectural designs, design variations, and well -planned projects that are visually interesting, neighborhood or district oriented, and well -integrated with the surroundings.
• HN-2.1 Balanced Housing Stock. Designate adequate land for a broad range of types of housing, including single-family attached and detached, multiple -family housing, and mixed use located in accordance with the land use and community design element. 10/28/2024 City Council Agenda 135
• HN-2.5 Dunlap Acres and Central Core. Preserve residential fabric of Dunlap Acres and Central Core, while allowing for infill on vacant parcels, underutilized parcels where deemed appropriate, or parcels that have been removed from the floodplain, • CDL-10.5 Private Landscaping and Parks. Require developers to incorporate appropriately sized and drought -tolerant vegetation with sufficient maintenance to provide a mature -looking landscape in three -five years after installation. Require private recreational facilities in new multifamily housing projects.
* CDL-10.7: Basins. Design retention/detention basins to be visually attractive, with natural landscaping and a public use component such as trails, and well integrated with any associated project and with adjacent land uses.
* CDL-10.9 Building Materials. Use high -quality, natural building materials that evoke a sense of quality and permanence, such as stucco, plaster, stone, and wood; natural colors and textures are preferred.
* CDL-10.12 Architectural Detail. While recognizing sensitivity to budget, require publicly visible sides of a building to contain architectural detail and facade articulation, strong patterns of shade and shadow, and integrated architectural detail; blank walls are discouraged. * CDL-11.2: Land Use Change. Where opportunities for land use changes arise, seek input from property owners, the surrounding neighborhood or district and other stakeholders during the consideration process so as to determine appropriateness or inform strategies.
HN-3.3: Housing Incentives. Facilitate development of market -rate and affordable housing through regulatory incentives (e.g., density bonus), permit processing (e.g., planned or small lot development) and other means where feasible and appropriate.
PR-3: Multipurpose Trails. Comprehensive trail system that allows residents to travel, explore, and enjoy Yucaipa on foot, bicycle, or horseback. * PR-3.9: Development Requirements. Condition approval of new projects near existing or proposed trails to ensure access to multipurpose trails and/or contribute improvements, dedications, or fees to extend trails.
* HN-3.1 Design Features. Require new and rehabilitated residential units to be well designed, with appropriate attention to site planning, materials and colors, building treatments, landscaping, open space, parking, and environmentally sustainable practices. * HN-3.2 Entitlement Process. Offer flexible and streamlined entitlement processes that facilitate innovative and imaginative housing solutions yet balance the developer's need for predictability in the approval process, governmental regulation, and oversight. • HN-3.3 Housing Incentives. Facilitate development of market -rate and affordable housing through regulatory incentives (e.g., density bonus), permit processing (e,g., planned or small lot development) and other means where feasible and appropriate. • S-6.1: Noise Assessment. Assess the compatibility of proposed land uses with the noise environment when preparing, revising, or reviewing applications for development projects or land use changes.
+ S-6.2: Acoustical Studies. Require acoustical studies for proposed projects within areas that exceed 60 dBA; discourage siting of new noise -sensitive uses in areas exceeding 65 dBA without appropriate mitigation.
S-6.5: Development Patterns. Locate new development in areas where noise levels are appropriate for use. Limit development of noise -producing uses adjacent to noise -sensitive receptors and require that noise producing land uses have adequate mitigation. 10/28/2024 City Council Agenda 136
At a high level, the Project reflects many of the objectives and policies of the General Plan, with an emphasis on the design and review requirements for a project, as well as the housing stock created.
Processing and Procedural Actions:
As a part of the City's review process, notices of the Project were sent to all surrounding property owners within a 300-foot radius of the site in addition to three (3) newspaper notices, the first for the intent to adopt a MND, the second to advertise the Planning Commission meeting date and the third to advertise the City Council meeting. Four (4) unique comments were received in response to the Project Notice, with a few commenters providing comments multiple times. The comment letters are contained in the attachments and highlight concerns with the following topics: traffic, noise, congestion during peak hours at the school, the perceived rural nature of the surrounding area, the potential that the Project will be "Section 8" Housing.
In addition to the required noticing for the Project, the Applicant conducted a community meeting on May 2nd, 2024, which was attended by approximately ten (10) of the surrounding neighbors. The meeting lasted approximately one hour and included discussion on many of the comments that were received. The City also initiated consultation with Native American tribes pursuant to the provisions of SB-18 and AB-52, which resulted in extended Phase-1 archaeological testing and additional mitigative conditions being added.
At the June 5u', 2024 Planning Commission meeting there were four (4) public comments provided, with three (3) responses in opposition (of which two (2) of which had provided similar written comment), and one (1) person who spoke in support of the Project.
Environmental Review:
The Initial Study prepared for this proposal, was made available for comment for 20 days beginning on April 12, 2024, and ending on May 2, 2024. No comments were received on the Initial Study during the public review process by local, regional or state agencies, or by members of the public.
The Initial Study considers the potential environmental impacts that could occur and assigns mitigation as necessary if recommended in the Project's technical studies in order to reduce impacts to less than significant. Based upon the analysis conducted by staff in reviewing the Project site's environmental setting and provided technical studies, all available evidence indicates that any adverse impacts that could occur are at a less -than -significant level, and consequently, staff is recommending the adoption of a MND should City Council approve.
Mitigation Measures for the Initial Study were included to: 1) reflect comments received through Tribal consultation as part of Cultural and Tribal Resources pursuant to SB 18/AB52, 2) protect nesting bird habitat if grading were to occur during the nesting bird season through the preparation of preconstruction general nesting bird survey pursuant to the Migratory Bird Treaty Act (MBTA), 3) address grading protocol with preparation of a paleontological assessment and, 4) to incorporate the recommendations of the Geotechnical and Infiltration Evaluation. 10/28/2024 City Council Agenda 137
Conclusion:
The proposed Project includes a Specific Plan to memorialize the proposed development standards, the implementation of the Specific Plan requires a Land Use District of the parcels from RS-20M to PD through an amendment to the General Plan. The required findings for approval are attached should the City Council ultimately approve of the Specific Plan and associated minor General Plan Amendment. The proposed Tentative Tract Map has been designed to be consistent with the SHSP requirements and would meet the standards for access, lot size and dimension, setbacks, and site design as specified.
FISCAL IMPACT
There is no direct fiscal impact as a result of this recommendation.
Attachments:
1. Specific Plan Amendment Findings
2. General Plan Amendment Findings
3. Tentative Map Findings
4, Land Use District & Location Map
5. Meeting Minutes of June 511, 2024
G. Conditions of Approval
7. Resolution No. 2024-34
8. Ordinance No. 449
9. Comment Letters Received
10. Environmental Initial Study (attachments provided online with PDF packet:
httpJ/,fucaipa.org/govermnent/meeting_-a en�dao
11. Mitigation Monitoring and Reporting Plan
12. Project Plans
13, Specific Plan
The Specific Plan, Draft MND, and Project -related environmental documents are available for the public at City Hall or via the following link: https:Hyucaipa.gov/environmental-review/.
Approved by:
10/28/2024 City Council Agenda 138
ATTACHMENT 1
10/28/2024 City Council Agenda 139
The following are draft Findings of Approval for the Specific Plan. The City Council shall review these findings and make any modifications deemed necessary. If the City Council does not recommend approval of the Specific Plan, guidance shall be provided that identifies where these Findings are not met, which will then be updated accordingly.
FINDINGS: SPECIFIC PL4N NO.22-129
1. The Mitigated Negative Declaration (MND) prepared for this Project adequately discusses the potential impacts of the proposed Specific Plan and disclosed to decision makers and the public that all impacts can be mitigated to a less than significant impact. 2, The proposed Specific Plan is consistent with the General Plan, because it implements the City's adopted goals and policies from the 2016 General Plan policies, as well as the 61' Cycle Housing Element as shown in the comprehensive consistency review contained in the Starling Heights Specific Plan, The highlight of the policies promotes "for a range of housing types, locations, and densities in a variety of neighborhood settings" (CDL-1.1). The SHSP provides for a greater range of housing opportunities that align with market demand and provides opportunities for nearby commercial and institutional uses to create a new employment base for the community. In addition, the Specific Plan meets several of the policies contained in CDL-10: Design Quality, which places an emphasis on well -designed projects that provide appropriate variation. The Project also helps meet the City's need for additional housing stock, as outlined in HN-2.1 Balanced Housing Stock. Providing for the full utilization of the site for development also helps to cover the infrastructure investments made by the City that has ultimately removed the impediments for development,
3, The proposed Specific Plan specifies through text and/or diagrams the distribution, location, and extent of the uses of land, including open space, within the area covered by the plan through a variety of diagrams and descriptive text.
4. The proposed Specific Plan specifies through text and/or diagrams the proposed distribution, location, extent, and intensity of major components of public and private transportation, sewage, water, drainage, solid waste disposal, energy, and other essential facilities proposed to be located within the area covered by the plan and needed to support the land uses described in the plan.
S. The proposed Specific Plan specifies through text and/or diagrams the standards and criteria by which development will proceed and the standards for the conservation, development, and utilization of natural resources, where applicable.
6. The proposed Specific Plan specifies a program of implementation measures including regulations, programs, and improvements required to carry out the project.
7. The Specific Plan includes a statement of the relationship of the Specific Flan to the General Plan, Development Code, and any applicable plan including a General Plan Consistency analysis. 10/28/2024 City Council Agenda 140
S. The Specific Plan addresses any other subjects that are necessary for implementation of the General Plan, with sections outlining the implementation and management of the Project. 10/28/2024 City Council Agenda 141
ATTACHMENT 2
10/28/2024 City Council Agenda 142
FINDINGS: GENERAL PLAN AMENDMENT NO.22-129
1. The Initial Study prepared for this proposal adequately discusses the potential impacts of the Project and indicates that all potentially significant environmental impacts that could occur are at a level that is considered to be less -than -significant. The Project will not have a significant adverse effect on the environment,
2. The proposed General Plan Amendment has been referred to the public water purveyor, and pursuant to the Governmental Code Section 65958.1, an adequate water supply exists or is planned that will serve any future project that could be proposed.
3. The proposed Land Use District Change is in the public interest, there will be a community benefit, and other existing; and permitted uses will not be compromised, because the change will result in an enhanced land use compatibility, and will provide additional housing opportunities within the City, The General Plan Amendment would provide the PD Land Use District to the subject site, and would permit a development as specified by the SHSP that provides housing intended to meet the City's Regional Housing Needs Assessment requirements for the 6th Housing Cycle. The proposed Project would allow for 127 residential units in an area with proximity to commercial uses and institutional uses such as the nearby elementary school.
4. The proposed Land Use District Change is consistent with the goals and policies of the General Plan, and it will provide for a reasonable and logical extension of the existing land use pattern in the surrounding area, because the Starling Heights Specific Plan includes the development of single family housing, consistent with the current designation of the site, and the change in the Land Use District and implementation of the Specific Plan simply allows for an increased density at the site and will help to meet many of the housing goals in the City. The Project would permit a single-family development that has immediate pedestrian accessibility to a variety of uses, including proximity to an elementary school and nearby commercial uses,
5. The proposed Land Use District Change does not conflict with provisions of this Code, or any applicable Specific Plan, because it provides tailored standards to the area which will provide compatibility with the surrounding land use designations, and all applicable residential development standards and would be implemented by future projects, including the proposed Tentative Tract Map.
6. The proposed Land Use District Change will not have a substantial adverse effect on surrounding property, because any future residential development will be designed and constructed to mitigate any adverse conditions, and appropriate public improvements will be required to provide sufficient capacity in the infrastructure required to support the development. 10/28/2024 City Council Agenda 143
ATTACHMENT 3
10/28/2024 City Council Agenda 144
FINDINGS: TENTA TI VE MAP NO. 203 72
The proposed subdivision, together with the provisions for its design and improvements, is consistent with the General Plan, provided that the Specific Plan and General Plan Amendment is approved, because the proposed use and overall density of is consistent with the standards provided in the Starling Heights Specific Plan that includes standards that would apply specifically to the site, and the Conditions of Approval address the provision of public services and improvements.
2. The site is physically suitable for the proposed type and density of development, because the Project site would be graded to create pad areas for future units, and has been designed to accommodate the proposed development, roadways, and associated infrastructure for the Project.
The design of the subdivision and the proposed improvements are not likely to cause substantial environmental damage and substantially or avoidably injure fish or wildlife or their habitat, because the environmental review for the Project includes appropriate conditions or mitigation measures that demonstrate that the Project and its impacts can be mitigated to a less than significant level.
4. The design of the proposed subdivision and any related types or proposed improvements are not likely to cause serious public safety and health problems because conditions are included to assure compliance with all City health and safety standards.
5. The design of the proposed subdivision or the type of improvements will not conflict with public easements within or through the site because conditions have been included to ensure non-interference with any existing public easements.
6. The design of the subdivision provides for the extent feasible, passive or natural heating and cooling opportunities, because the Project proposes residential lots that would include the installation of solar panels, as required by the with the most current building code, without interference from surrounding properties, which provide opportunities for the use of solar energy.
7. The proposed subdivision, its design, density, and type of development and improvements conforms to the regulations of the Development Code with approval of the Starling Heights Specific Plan and General Plan Amendment, and the regulations of any public agency having jurisdiction by law should the Preliminary Development Plan be approved pursuant to the provisions listed in Article 2 of Chapter 3 of Division 3 of the Yucaipa Development Code, and all public agencies that may be affected by this development have had their concerns addressed by the Conditions of Approval.
8. The proposed subdivision is not deemed to be a land Project as defined by the Yucaipa Development Code, Section 812.12030.
10/28/2024 City Council Agenda 145
ATTACHMENT T'ACHMENT 4
10/28/2024 City Council Agenda 146