TO:
FROM:
FOR:
SUBJECT:
CITY OF YUCAIPA
AGENDA REPORT
Honorable Mayor and City Council
Phillip White, Director of Finance
Ryan Blackerby, Deputy Director of Finance 31>
City Council Meeting of November 13, 2024
Fiscal Year 2023-24 Preliminary Budget Review
Agenda Item No. 12
RECOMMENDATION:
That the City Council:
1. Receive the preliminary Fiscal Year 2023-24 (FY24) General Fund and Fire Fund budget review; and
2. Amend the FY24 Annual Budget by the amounts indicated in Attachment 1.
BACKGROUND/DISCUSSION:
The Aimual Budget is a dynamic document reflecting the spending plan for the City. In June 2023, the City Council adopted the FY24 Annual Budget for all accounting funds of the City.
Finance staff has begun working on closing the books for FY24. As an early step in this process, staff is performing a review of the preliminary results of the operating budget and has identified budget adjustments to reconcile the budget with actual expenses and close-out the budget.
This budget review focuses on the General Fund and Fire Fund, while the recommended budget adjustments in Attachment 1 include all funds.
General Fund FY24 Budget Summary:
A summary of the FY24 General Fund budgeted outflows is provided below for analysis. For comparison, columns are presented that represent the originally adopted budget and the revised budget as it currently stands.
Expenditures
City Manager
City Council
General Svcs
Finance
Community Svcs
Develop. Svcs
Govt'I Affairs
Police Services
Non -Department
Transfers -Out*
Total Expenditures
& Transfers -Out
FY24 Adopted Budget
$1,339,621
$127,427
$1,359,063
$2,164,653
$5,458,394
$6,663,513
$716,721
$13,406,811
($70,938)
$3,531,722
FY24 Revised Budget
$1,345,643
$127,427
$1,397,723
$2,142,628
$6,980,382
$7,843,767
$716,969
$13,672,861
$2,236,586
$3,548,636
Difference from Adopted
$6,022
$0
$38,660
($22,025)
$1,521,988
$1,180, 254
$248
$266,050
$2, 307, 524
$16,914
$34,696,987
$40,012,622
$5,315,635
*Note: Transfers -Out include the transfers proposed with this Agenda Report Key increases to General Fund budget subsequent to the original Adopted Budget include Hilary Storm damage repairs ($2.3M net) in Non -Department, STARS Programming ($1M) and Five Winds Festival ($245k) in Community Services, and a Building & Safety contract expense increase ($700k) in Development Services.
Preliminarily, the total actual FY24 General Fund outflows will be in excess of $36 million, which is under the FY24 Revised Budget by approximately $4 million. The numbers are preliminary as Finance staff continues to work on closing the year and prepare for the annual audit.
Fire Fund FY24 Budget Summary:
A summary of the FY24 Fire Fund budgeted outflows is provided below for analysis. For comparison, columns are presented that represent the originally adopted budget and the revised budget as it currently stands.
Expenditures FY24 Adopted Budget FY24 Revised Budget
Fire Protection Svcs $6,157,462 $6,267,452
Transfers -Out $1,833,126 $1,833,126
Difference from Adopted
$109,990
$0
Total Expenditures
& Transfers -Out $7,990,588
$8,100,578 $109,990
Preliminarily, it appears the total actual FY24 Fire Fund outflows will be slightly less than $8 million, which is under the FY24 Revised Budget. The numbers are preliminary as Finance staff continues to work on closing the year and prepare for the annual audit.
FISCAL IMPACT:
Details of the fiscal impacts of the budget adjustments are noted in Attachment 1.
Attachment(s):
1. FY24 Budget Adjustments
Approved by:
ATTACHMENT 1
City Council, November 13, 2024
Fiscal Year 2023-24 Budget Review
Attachment 1
FISCAL YEAR 2023-24
Various Funds (Transfers)
Budget adjustments are necessary to amend the FY24 Annual Budget by authorizing transfers in and out of various funds, as detailed in the table below, to allow for funding sources to cover previously authorized project -related expenditures, related clean-up, or fund balance corrections as noted:
FROM Fund
TO Fund
Project / Description
Recommended
Budget Increase
General Fund (100)
Cal Recycle (230)
Fund balance correction
$ 5,269
General Fund (100)
Measure I (206)
FY23 OmniTrans Grant
Unreimbursed Expenses
$ 5,356
General Fund (100)
Measure I (206)
Fund balance correction
$ 4,181
General Fund (100)
Total
$ 14,806
Measure I (206)
General Fund (100)
OmniTrans Grant (N10018)
$ 112,904
Measure I (206) Total
$ 112,904
Misc. Special Revenue
(225)
General Fund (100)
Fund balance correction
$ 35,123
Misc. Special Revenue
(225)
Misc. Capital
Projects Fund (610)
Wine Country Specific Plan -II
(C04546)
$ 167,421
Misc. Special Revenue
(225) Total
$ 199,544
Emer. Mgmt Assist.
(227)
General Fund (100)
EMPG Grant Transfers to General
Fund
$ 50,198
Emer. Mgmt Assist.
(227) Total
$ 50,198
CalTrans (236)
Street Maint. (500)
15th Street Sidewalk ATP Project
(C10000)
$ 300,857
CalTrans (236) Total
$ 300,857
Drainage Facilities
(510)
Misc. Special
Revenue (225)
OWOW Grant transfer reversal,
revenue posted in project fund
$ 5,400
Drainage Facilities
(510) Total
$ 5,400
Traffic Facilities (520)
Misc. Special
Revenue (225)
County Line/Calimesa Imprvts
(C05174) transfer reversal,
unreimbursed expenses
$ 212,178
Traffic Facilities (520)
Total
$ 212,178
Park Capital
Replacement Fund
(560)
TDA Article 3 (208)
Oak Glen Nghbrhd Park (C05228)
unreimbursed expenses
$ 9,629
City Council, November 13, 2024
Fiscal Year 2023-24 Budget Review
Attachment 1
Park Capital
Replacement Fund
(560) Total
$ 9,629
FEMA Capital (580)
General Fund (100)
Fund balance correction
$ 55,937
FEMA Capital (580)
Total
$ 55,937
Low Water Crossings
(590)
CalTrans (236)
Transfer reversal, closed grant's
remaining balance
$ 40,000
Low Water Crossings
(590)
CalTrans (236)
Transfer reversal, revenue posted to
project fund
$ 30,484
Low Water Crossings
(590)
CalTrans (236)
Fund balance correction
$ 28,906
Low Water Crossings
(590) Total
$ 99,390
Capital Projects Fund
(610)
Misc. Special
Revenue (225)
Winter Storm Debris Removal
(N10000), unreimbursed expenses,
local match approved by Council
$ 162,088
Capital Projects Fund
(610) Total
$ 162,088