CITY OF
Justin Beaver, Mayor
Chris Venable, Mayor Pro Tem
Bobby Duncan, Councilmember
Matt Garner, Councilmember
Jon Thorp, Councilmember
AGENDA
City Council
Successor Agency • Housing Authority
December 9, 2024
City Hall - City Council Chambers
34272 Yucaipa Blvd., Yucaipa, California
Chris Mann, City Manager
Steven Graham, City Attorney
Ana V. Sauseda, City Clerk
The City Council serves as the Board for the Yucaipa Successor Agency and Commission for the Yucaipa Housing Authority.
Public Comment will be called at the time and place noted on the Agenda below for the general public to address the City Council, Successor Agency and Housing Authority. Please complete a speaker's form and return it to the City Clerk prior to the beginning of the meeting. Public Comment will be conducted in accordance with the Rules of Procedure adopted pursuant to Resolution No. 2023-07. There is a three -minute time limit for speaking and time may not be ceded to another speaker.
Public Comment Via Mail or Email
Items must be submitted no later than three (3) business hours prior to the meeting at which the commenter seeks to provide comment. Public comment may be submitted via U.S. Mail to the City Clerk at 34272 Yucaipa Blvd., Yucaipa, CA 92399 or via email to publiccommentkyucaipa.gov. All mail and email correspondence will be archived, distributed to City Council, and retained as part of the public record; however, submissions will not be read out loud during the meeting. The subject line should specify "Public Comment" and include the date of the meeting.
Written public comment submitted on non -agenda items and on specific agenda items will be made available to the public pursuant to the City of Yucaipa policy regarding the distribution of written public comments at City Council and Commission meetings, which may be accessed on the City's website at https://yucaipa.gov/a/agendas-minutes/ . Individuals should be aware that comments provided, including personal information, may be disclosable pursuant to the California Public Records Act.
Live stream/recording of City Council meetings:
Members of the public may watch city council meetings live at: https://Ucaipa.gov/live .
Possible Live Stream Disruptions:
While the City of Yucaipa strives for uninterrupted streaming, technical issues may occasionally occur. We ask for your understanding and patience should there be any disruptions during the live broadcast. We will work diligently to resolve any issues promptly, however, please be advised that the City Council meeting may continue in person while such issues are resolved. Every attempt will be made for the meeting to be recorded and made available for viewing after its conclusion.
OPEN SESSION — 6:00 PM
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
CHANGES TO THE AGENDA
SPECIAL PRESENTATION
YAPS Dog of the Month
Employee Recognition Jackie Jones
CITY CLERK ITEMS
CERTIFICATION OF ELECTION AND OATH OF OFFICE
• Adoption of Resolution No. 2024-60, Reciting the Facts of the General Municipal Election held on November 5, 2024; and
• Adoption of Resolution No. 2024-61, Reciting the Facts of the Special Municipal Election held on November 5, 2024; and
• Deem as adopted Ordinance No. 453, an ordinance of the people of the City of Yucaipa, California, adopting a one percent general transactions and use tax.
APPOINTMENT TO FILL CITY COUNCIL VACANCY
• Applicant Interviews — Interview the applicants
• Public Comment — Members of the public will be allowed no more than 3 minutes to comment on this item only
• Appointment to Fill City Council Vacancy — Select a qualified applicant to fill the City Council Vacancy in District 1
• Oath of Office — City Clerk to swear in newly appointed Councilmember
CITY COUNCIL REORGANIZATION
• Selection of Mayor
• Selection of Mayor Pro Tern
• Comments by Newly Appointed Mayor and Mayor Pro Tem
ROLL CALL
PUBLIC COMMENT LIMIT 3 MINUTES
CONSENT AGENDA
The following Consent Agenda items are expected to be routine and non -controversial.
Council will act upon them, at one time, without discussion. Any Councilmember or staff member may request removal of an item from the Consent Agenda for discussion.
Members of the City Council also sit as the Board for the Successor Agency and Commission for the Housing Authority and may act on the consent calendar for those bodies as part of a single motion with the City Council consent calendar.
1. SUBJECT: APPROVE THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MINUTES OF NOVEMBER 13, 2024 AND THE CANCELLED MEETING MINUTES OF NOVEMBER 25, 2024
RECOMMENDATION: That the City Council approve the City Council/Successor Agency/Housing Authority minutes of November 13, 2024 and the Cancelled Meeting Minutes of November 25, 2024.
2. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE 2022 SEPTEMBER STORM EVENT
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of the 2022 September Storm Event.
3. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO
TROPICAL STORM HILARY
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of Tropical Storm Hilary.
4. SUBJECT: MONTHLY REPORT ON YUCAIPA APP USAGE — OCTOBER & NOVEMBER 2024
RECOMMENDATION: That the City Council receive and file a report of the user activity on the Yucaipa App for the month of October and November 2024.
5. SUBJECT: MONTHLY TREASURER'S REPORT OCTOBER 2024
RECOMMENDATION: That the City Council receive and file the Monthly Treasurer's Report for October 2024.
6. SUBJECT: MEASURE S AGREEMENT PACKAGE WITH CALIFORNIA
DEPARTMENT OF TAX AND FEE ADMINISTRATION
RECOMMENDATION: That the City Council:
1. Adopt Resolution No. 2024-63, authorizing the City Manager to execute agreements with the California Department of Tax and Fee Administration for implementation of a local transactions and use tax; and
2. Adopt Resolution No. 2024-64, authorizing examination of sales or transactions and use tax records; and
3. Amend the FY25 budget to include preparatory costs not to exceed $175,000 payable from the General Fund.
7. SUBJECT: BUDGET ADJUSTMENTS — FIRE FUND
RECOMMENDATION: That the City Council:
1. Increase the equipment maintenance budget by $75,000 for engine maintenance costs; and
2. Increase to the incident expense budget and corresponding revenue budget by $50,000 to address the costs incurred during the current fire season.
8. SUBJECT: BUDGET ADJUSTMENT - PUBLIC, EDUCATIONAL, AND
GOVERNMENTAL (PEG) FUNDING
RECOMMENDATION: That the City Council authorize the FY24 budget transfer for the use of $16,136 in PEG funding.
9. SUBJECT: RESOLUTION NO. 2024-62, SETTING THE 2025 CITY COUNCIL
MEETING SCHEDULE
RECOMMENDATION: That the City Council adopt Resolution No. 2024-62, setting the 2025 City Council meeting schedule.
10. SUBJECT: FACILITY USE AGREEMENTS BETWEEN THE CITY OF YUCAIPA
AND YUCAIPA VALLEY YOUTH SOCCER ORGANIZATION, YUCAIPA VALLEY
AMERICAN LITTLE LEAGUE, YUCAIPA VALLEY NATIONAL LITTLE LEAGUE,
YUCAIPA-CALIMESA GIRLS SOFTBALL, YUCAIPA YOUTH BASKETBALL, INC., YUCAIPA JUNIOR ALL AMERICAN FOOTBALL AND CHEER, INC.,
YUCAIPA SWIM TEAM, SAND CANYON WATER POLO CLUB, AND YUCAIPA PICKLEBALL INC.
RECOMMENDATION: That the City Council:
1. Authorize the City Manager to execute Facility Use Agreements between the City of Yucaipa and Yucaipa Valley Youth Soccer Organization, Yucaipa Valley American Little League, Yucaipa Valley National Little League, Yucaipa-Calimesa Girls Softball, Yucaipa Youth Basketball, Inc., Yucaipa Junior All American Football and Cheer, Inc., Yucaipa Swim Team, Sand Canyon Water Polo Club (Organizations) and Yucaipa Pickleball Inc., for use of facilities; and
2. Authorize the City Manager or his designee to administer the terms of the Agreements.
11. SUBJECT: OFFERS OF DEDICATION FOR ROAD AND PUBLIC PURPOSES RECOMMENDATION: That the City Council:
1. Approve and accept an irrevocable Offer of Dedication for Public Roads and Public Utilities from Pete and Maria Ramirez on property identified as APN: 0302-262-53; and
2. Approve and accept an irrevocable Offer of Dedication for Public Street Purposes from Yucaipa Retail Partners, LLC on APN: 0303-101-25; and
3. Approve and accept an irrevocable Offer of Dedication for Public Street Purposes from Norma II Yucaipa Logistics Center, LLC on APN: 0318-213-15; and
4. Authorize the City Manager, or his designee, to execute the necessary documents to complete the acceptance process.
12. SUBJECT: CONTRACT AMENDMENT NO. 4 WITH ALLISON MECHANICAL, INC. FOR HVAC OPERATIONS AND MAINTENANCE SERVICES AT VARIOUS
CITY -OWNED PUBLIC FACILITIES
RECOMMENDATION: That the City Council authorize the City Manager to execute Contract Amendment No. 4 with Allison Mechanical, Inc. for HVAC Operations and Maintenance Services at Various City -Owned Public Facilities (Program) in the amount of $33,795 for HVAC system repairs at City facilities for a revised contract total in the amount of $150,853 for FY25.
13. SUBJECT: ACCEPTANCE OF CONTRACT WORK - INSTALLATION OF CITY
FURNISHED HIGH BAY LED LIGHT FIXTURES AND LIGHTING EQUIPMENT AT THE 7TH ST. COURTS (12385 7TH ST.) — PROJECT NO. 11213
RECOMMENDATION: That the City Council:
1. Accept the contract work completed by LogicLamp in the amount of $48,100.35 for the Installation of City Furnished High Bay LED Light Fixtures and Lighting Equipment at the 7th St. Courts (12385 7th St.) — Project No. 11213 (Project); and
2. Authorize the recordation of the Notice of Completion for the Project; and
3. Accept the as -built plans for the Project.
14. SUBJECT: FINAL PARCEL MAP 20633
RECOMMENDATION: That the City Council:
1. Approve Final Parcel Map No. 20633; and
2. Accept an Offer of Dedication for Public Roads, City Highways and Public Utility Purposes on a portion of Kentucky Street as delineated on Final Parcel Map No. 20633; and
3. Authorize the recordation of the map from Crestwood Enterprise.
15. SUBJECT: ACCEPTANCE OF CONTRACT WORK - YUCAIPA COMMUNITY CENTER RESTROOM RENOVATION -PROJECT NO. 11224
RECOMMENDATION: That the City Council:
1. Accept the contract work completed by Preferred General Services in the amount of $103,934.93 for the Yucaipa Community Center Restroom Renovation - Project No. 11224 (Project); and
2. Authorize the recordation of the Notice of Completion for the Project; and
3. Accept the as -built plans for the Project.
16. SUBJECT: ACCEPTANCE OF CONTRACT WORK — 2023/2024 PAVEMENT MICROSURFACE & CRACK SEAL PROGRAM — PROJECT NO. 11221
RECOMMENDATION: That the City Council:
1. Accept the contract work completed by Pavement Coatings Co. in the amount of $205,815 for the 2023/2024 Pavement Microsurface & Crack Seal Program — Project No. 11221; and
2. Authorize the recordation of the Notice of Completion for the 2023/2024 Pavement Microsurface & Crack Seal Program.
DISCUSSION ITEMS
17. SUBJECT: 2025 REGIONAL COMMITTEE ASSIGNMENTS
RECOMMENDATION: That the City Council review and appoint Councilmembers to the various regional committees and direct the City Clerk to notify respective agencies of any changes and post the FPPC Form 806 to the City's website.
COUNCILMEMBER REPORTS
ANNOUNCEMENTS
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9)
Ana Sauseda v. Kathleen Elizabeth Sellers, Court of Appeal (Fourth District) Case No.
E083932
CLOSED SESSION REPORT
ADJOURNMENT
Notice Regarding Americans with Disability Act
The City of Yucaipa complies with the Americans with Disabilities Act of 1990. If you need special assistance to participate in this meeting, please call the City Clerk's Department at (909) 797-2489, during normal business hours, at least 48-hours prior to the meeting.
Notification 48 hours prior to the meeting will enable the city to make reasonable accommodations to ensure accessibility to this meeting.
CEQA STATEMENT:
Unless stated otherwise on the agenda, every item on the agenda is exempt from CEQA guidelines sections 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resource Code Section 21065.
Pursuant to Government Code Section 54957.5, any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Yucaipa to all or a majority of the City Council, less than 72 hours prior to that meeting, are available for public inspection at Yucaipa City Hall, 34272 Yucaipa Boulevard, Yucaipa, CA 92399, during normal business hours.
DISCLOSURE OF CAMPAIGN CONTRIBUTIONS
(Levine Act — Government Code section 84308)
Pursuant to Government Code section 84308, members of the City Council and Planning Commission are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid contracts, labor contracts, or personal employment contracts with City employees), franchises, discretionary land use permits and other entitlements if the Councilmember or Planning Commissioner received more than $250 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City's decision on the agenda item since January 1, 2023. Any applicants, contractors or their agents who have made, campaign contributions totaling more than $250 to a City Councilmember or Planning Commissioner member since January 1, 2023, are required to disclose that fact for the official record of the subject agenda item and any such City Councilmember or Planning Commissioner shall not make, participate in making, or in any way attempt to use their official position to influence the subject agenda item. Disclosures must include the amount of the campaign contribution and identify the recipient City Councilmember or Planning Commissioner and may be made either in writing to the City Clerk prior to the subject hearing or by verbal disclosure at the time of the hearing.
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, if you would like to challenge the decision of the City Council on an item appearing on this Agenda, you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this Agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
AFFIDAVIT OF POSTING
State of California }
County of San Bernardino } ss.
City of Yucaipa }
I, Ana V. Sauseda, City Clerk of the City of Yucaipa, California, do hereby declare that the foregoing agenda was posted on 12/05/2024, at least seventy-two (72) hours prior to the meeting per Government Code 54954.2, at the following locations:
Yucaipa City Hall, 34272 Yucaipa Boulevard, Yucaipa, California City of Yucaipa website www.yucaiya.gov
Ana V. Sauseda, MMC
City Clerk
12/05/2024 n]o
Remove by: 12/10/24