Agenda Item No. 12
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineer Scott Washburn, Deputy Director of Public Works y„ S
Todd Gutjahr, Public Works AnalysrO�
FOR: City Council Meeting of December 9, 2024
SUBJECT: Contract Amendment No. 4 with Allison Mechanical, Inc. for HVAC Operations and Maintenance Services at Various City -Owned Public Facilities RECOMMENDATION:
That the City Council authorize the City Manager to execute Contract Amendment No. 4 with Allison Mechanical, Inc. for HVAC Operations and Maintenance Services at Various City -Owned Public Facilities (Program) in the amount of $33,795 for HVAC system repairs at City facilities for a revised contract total in the amount of $150,853 for FY25.
BACKGROUND/DISCUSSION:
On June 24, 2024, the City Council approved the Second Extension and Contract Amendment No. 3 with Allison Mechanical, Inc. for FY25 in the not -to -exceed amount of $117,058, which includes $80,000 for as -needed repairs and $37,058 for monthly maintenance, for the Program. At that time, $80,000 was determined to be an appropriate amount to fund any required unanticipated HVAC system . repairs for FY25.
In July 2024, one of the primary HVAC systems at the Yucaipa Performing Arts Center (YPAC) experienced a catastrophic failure of the condensing unit. After investigating the system, staff concluded that it would be more efficient to replace the outdated condensing unit entirely rather than attempt to find parts that are no longer being produced for the existing unit.
As a result, the proposed Amendment No. 4 will allow for the replacement of the outdated condensing units at the YPAC
FISCAL IMPACT:
The cost associated with the recommendation is included in the FY25 Annual Budget.
Attachments:
1. Amendment No. 4 — Allison Mechanical Inc.
Approved by:
ATTACHMENT
FOURTH AMENDMENT TO CONTRACT BETWEEN
ALLISON MECHANICAL AND THE CITY OF YUCAIPA
This amendment ("Fourth Amendment") is an amendment to the HVAC Operations and Maintenance Services at Various City -Owned Public Facilities in the City of Yucaipa contract between the City of Yucaipa, a municipal corporation ("City") and Allison Mechanical, Inc. ("Contractor") on August 8, 2022 (the "Contract"). This Amendment to the Contract is effective as of December 9, 2024.
RECITALS:
A. On August 8, 2022, the City and Contractor entered a Contract for HVAC Operations and Maintenance Services at Various City -Owned Public Facilities in the City of Yucaipa services for a term of one (1) year.
B. On June 26, 2023, the City Council approved the First Extension and Amendment to the Contract for the HVAC Operations and Maintenance Services at Various City -Owned Public Facilities in the City of Yucaipa program.
C. On October 23, 2023, the City Council approved the Second Amendment to the Contract for the HVAC Operations and Maintenance Services at Various City -Owned Public Facilities in the City of Yucaipa program.
D. On June 24, 2024, the City Council approved the Second Extension and Third Amendment to the Contract for the HVAC Operations and Maintenance Services at Various City -Owned Public Facilities in the City of Yucaipa program.
E. City and Contractor now wish to amend the Contract to modify the amount of the Contract.
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows:
1. Contract Amendment. Section XI.C. of the Project Specifications reads as follows:
The Fourth Amendment commence on December 9, 2024, and includes an increase in the amount of $33,795 for FY25 for an HVAC Operations and Maintenance Services Contract total of $150,853 (which includes the previously approved $80,000 for repairs and $37,058 for monthly maintenance).
IN WITNESS WHEREOF, the parties hereby execute this Fourth Amendment as of the date first written above.
ATTEST:
CITY OF YUCAIPA,
a municipal corporation
Ana Sauseda, MMC Date Chris Mann, City Manager Date
Director of General Services/City Clerk
FUNDS AVAILABLE: CONTRACTOR
Phillip White, Director of Finance Allison Mechanical, Inc. Date Fermin G. Preciado,
Director of Development Services/City Engineer
APPROVED AS TO FORM:
Steven Graham, City Attorney
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