Agenda Item No. 1
CITY OF YUCAIPA
AGENDA REPORT
TO: Honorable Mayor and City Council
FROM: Ana V. Sauseda, Director of General Services/City Clerk FOR: City Council Meeting of November 13, 2024
SUBJECT: Approve the City Council/Successor Agency/Housing Authority Minutes of November 13, 2024 and the Cancelled Meeting Minutes of November 25, 2024 RECOMMENDATION:
That the City Council approve the City Council/Successor Agency/Housing Authority Minutes of November 13, 2024 and the Cancelled Meeting Minutes of November 25, 2024.
Attachments:
1. Regular Meeting Minutes — 11/13/2024
2. Cancelled Meeting Minutes —11 /25/2024
Approved by:
ATTACHMENT 1
City of Yucaipa
City Council/Successor Agency/Housing Authority Minutes Regular Meeting of November 13, 2024
City Hall Council Chambers
34272 Yucaipa Blvd., Yucaipa, CA 92399
CLOSED SESSION — 5:30 PM
CALL TO ORDER
Mayor Beaver called the Closed Session meeting to order at 5:31 p.m.
CITY COUNCIL ROLL CALL
PRESENT: Justin Beaver, Mayor
Chris Venable, Mayor Pro Tern
Bobby Duncan, Councilmember
Matt Garner, Councilmember
Jon Thorp, Councilmember
ABSENT: None
PUBLIC COMMENT
There were no comments.
CLOSED SESSION — &K PM
A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9)
Yucaipa Preservation Society v. City of Yucaipa, et al. San Bernardino Superior Court Case No. CIVSB2430625
The City Council entered closed session at 5:32 p.m.
City Council Minutes Page 1 of 8
OPEN SESSION — 6:00 PM
CALL TO ORDER
Mayor Beaver called to order the Regular Meeting of the City Council/Successor Agency/Housing Authority at 6:00 p.m.
PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by Captain Walker.
CITY COUNCIL ROLL CALL
PRESENT: Justin Beaver, Mayor
Chris Venable, Mayor Pro Tem
Bobby Duncan, Councilmember
Matt Garner, Councilmember
Jon Thorp, Councilmember
ABSENT: None
STAFF
PRESENT: Chris Mann, City Manager
Jennifer Crawford, Assistant City Manager
Michael Reiter, Assistant City Attorney
Ana Sauseda, Director of General Services/City Clerk
CLOSED SESSION REPORT
Assistant City Attorney Michael Reiter announced that there was no reportable action.
CHANGES TO THE AGENDA
City Manager Chris Mann stated there were no changes to the agenda.
SPECIAL PRESENTATIONS
YAPS Dog of the Month was presented by Krista Dunlop, Executive Director, YAPS.
PUBLIC COMMENT
The following members of the public spoke:
• Mary Ruhter
• Mark Westwood
• Lee Kaberlein
City Council Minutes Page 2 of 8
CITY COUNCIL CONFLICT OF INTEREST DISCLOSURE
Mayor Beaver asked if there were any conflicts to disclose. There were no items disclosed.
CONSENT AGENDA
Mayor Beaver announced that Councilman Garner would be recusing himself from Consent Agenda Items 6, 7, and 9. He asked Council if there were any Consent Agenda items to be removed for discussion.
Mayor Pro Tern Venable pulled Item No. 2 for further discussion.
1. SUBJECT: APPROVE THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MINUTES OF OCTOBER 28, 2024
RECOMMENDATION: That the City Council approve the City Council/Successor Agency/Housing Authority Minutes of October 28, 2024.
3. SUBJECT: SECOND READING OF ORDINANCE NO.449
RECOMMENDATION: That the City Council approve the second reading of Ordinance No. 449, an Ordinance of the City Council of the City of Yucaipa, California, amending the Official Land Use Plan and Zoning Ordinance of the City of Yucaipa.
4. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE 2022 SEPTEMBER STORM EVENT
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of the 2022 September Storm Event.
5. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO
TROPICAL STORM HILARY
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of Tropical Storm Hilary.
6. SUBJECT: ACCEPTANCE OF CONTRACT WORK — FISCAL YEAR 2024/2025 CONCRETE PROGRAM —PROJECT NO. 11214
RECOMMENDATION: That the City Council:
1. Accept the contract work completed by Three Peaks Corp. in the amount of $188,416 for the 2024-2025 Concrete Program — Project No. 11214; and
2. Authorize a transfer of Article 3 TDA Funding in the amount of $13,200 to the Pavement Management Program (PMP) Fund; and
City Council Minutes Page 3 of 8
3. Authorize the recordation of the Notice of Completion for the Program; and
4. Accept the as -built plans for the Program.
7. SUBJECT: FAIR SHARE AGREEMENT AND MEMORANDUM OF
UNDERSTANDING WITH THE CITY OF CALIMESA
RECOMMENDATION: That the City Council:
1. Approve the Fair Share Agreement and Memorandum of Understanding for the County Line Road/Interstate 10 Freeway Interchange Interim Traffic Signal Project between the City of Yucaipa and the City of Calimesa; and
2. Authorize the City Manager to execute the Agreement on behalf of the City of Yucaipa.
8. SUBJECT: SPECIAL EVENT PERMIT APPLICATION — ROTARY CLUB OF YUCAIPA 69TH ANNUAL CHRISTMAS PARADE
RECOMMENDATION: That the City Council:
1. Approve the Special Event Permit Application submitted by the Rotary Club of Yucaipa to conduct the 69th Annual Yucaipa Christmas Parade, on Saturday, December 14, 2024; and
2. Approve the street closures identified in the agenda report.
9. SUBJECT: FISCAL YEAR 2024-2025 COMMUNITY SERVICES PROCUREMENT RECOMMENDATION: That the City Council:
1. Authorize the execution of a contract with Diamond Environmental Services for the procurement of portable restrooms, wash stations, and fencing for festivals and events; and
2. Dispense with competitive bid procedures as per Section 2.24.060.A of the City of Yucaipa Municipal Code.
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY
COUNCILMEMBER THORP, CARRIED 5-0, TO APPROVE CONSENT
AGENDA ITEMS NO. 1, 3, 4, 5, AND 8.
Councilmember Garner recused himself and left the dais at 6:11 p.m.
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY MAYOR BEAVER, CARRIED 4-0-1, (COUNCILMEMBER GARNER RECUSED
HIMSELF) TO APPROVE CONSENT AGENDA ITEMS NO. 6, 7, AND 9.
Councilmember Garner returned to the dais at 6:12 p.m.
City Council Minutes Page 4 of 8
ITEMS) REMOVED FOR DISCUSSION
2. SUBJECT: SECOND READING OF ORDINANCE NO.452
RECOMMENDATION: That the City Council approve the second reading of Ordinance No. 452, an Ordinance of the City Council of the City of Yucaipa, California, amending various provisions of the Yucaipa Municipal Code.
DISCUSSION: City Clerk Sauseda presented the item and answered questions from the Council.
After Council discussion the following motion was made:
ACTION: MOTION BY MAYOR PRO TEM VENABLE, SECOND BY
COUNCILMEMBER THORP, FAILED 2-3, (COUNCILMEMBERS DUNCAN, GARNER, AND MAYOR BEAVER VOTED NO) TO TABLE ITEM NO. 2.
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY MAYOR BEAVER, CARRIED 3-2, (COUNCILMEMBER THORP AND MAYOR PRO TEM
VENABLE VOTED NO) TO APPROVE THE SECOND READING OF
ORDINANCE NO.452.
DISCUSSION ITEM
10. SUBJECT: YUCAIPA BRANCH LIBRARY PROJECT UPDATE AND APPROVAL
OF THE LIBRARY PROJECT AND USE AGREEMENT
RECOMMENDATION: That the City Council:
1. Receive an update on the Yucaipa Library Project and its funding; and
2. Approve the Library Project and Use Agreement Between City of Yucaipa, Yucaipa- Calimesa Joint Unified School District, and San Bernardino County.
Councilmember Garner recused himself and left the dais at 6:17 p.m.
DISCUSSION: Director of Governmental Affairs/PIO Pradetto presented the Agenda Report.
The following members of the public spoke:
➢ Amy Simmons
➢ Hansen Wang
➢ Mark Westwood
➢ Kevin Miskin
City Council Minutes Page 5 of 8
After Council Discussion the following motion was made:
ACTION: MOTION BY MAYOR PRO TEM VENABLE, SECOND BY
COUNCILMEMBER THORP, CARRIED 4-0-1, (COUNCILMEMBER GARNER RECUSED HIMSELF) TO APPROVE STAFF'S RECOMMENDATION.
Councilmember Garner returned to the dais at 7:05 p.m.
11. SUBJECT: REORGANIZATION OF CODE ENFORCEMENT DIVISION RECOMMENDATION: That the City Council receive the update of the transfer of operations and oversight of the Code Enforcement Division from the Development Services Department to the Public Safety Division.
DISCUSSION: City Manager Mann presented the Agenda Report.
ACTION: NO ACTION WAS REQUIRED FOR THIS ITEM.
12. SUBJECT: FISCAL YEAR 2023-24 PRELIMINARY BUDGET REVIEW RECOMMENDATION: That the City Council:
1. Receive the preliminary Fiscal Year 2023-24 (FY24) General Fund and Fire Fund budget review; and
2. Amend the FY24 Annual Budget by the amounts indicated in Attachment 1.
DISCUSSION: Director of Finance White presented the Agenda Report.
After Council Discussion the following motion was made:
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY
COUNCILMEMBER GARNER, CARRIED 5-0, TO APPROVE STAFF'S
RECOMMENDATION.
Mayor Pro Tern Venable left the dais at 7:47 p.m. and returned at 7:49 p.m.
13. SUBJECT: MEASURE S UPDATE
RECOMMENDATION: That the City Council receive an update on the budgetary impacts of the preliminary results of the Measure S vote.
DISCUSSION: Director of Finance White presented the Agenda Report.
City Council Minutes Page 6 of 8
The following members of the public spoke:
➢ Hansen Wang
ACTION: NO ACTION WAS REQUIRED FOR THIS ITEM.
14. SUBJECT: NOVEMBER 5, 2024 GENERAL MUNICIPAL ELECTION WRAP-UP RECOMMENDATION: That the City Council receive an update from the City Clerk regarding the General Municipal Election held in the City of Yucaipa on Tuesday, November 5, 2024.
DISCUSSION: Director of General Services/City Clerk Sauseda presented the Agenda Report.
The following members of the public spoke:
➢ Hansen Wang
➢ Colleen Wang for Edward Timmons
➢ Holly Warner
➢ Kathy Sellers
After Council Discussion the following motion was made:
ACTION: MOTION BY COUNCILMEMBER GARNER, SECOND BY
COUNCILMEMBER DUNCAN, CARRIED 5-0, DIRECTING STAFF TO
SOLICIT APPLICATIONS TO FILL THE UPCOMING VACANCY VIA
APPOINTMENT AND SCHEDULE APPLICANT INTERVIEWS AT THE
DECEMBER 9TH COUNCIL MEETING.
COUNCILMEMBER REPORTS
Councilmember Duncan asked if the meeting on November 251h would proceed as scheduled.
City Manager Mann stated that if there were no objections from the Council, the meeting would be cancelled as the date falls on the week of Thanksgiving. Seeing no objections, Mayor Beaver cancelled the meeting.
Mayor Pro Tern Venable announced the upcoming Turkey Trot and Winterfest Events.
Councilmember Thorp thanked Councilmember Duncan for the 12 years of service on the City Council.
Mayor Beaver thanked those who have served our Country and wished them a Happy Veterans Day.
City Manager Mann wished everyone a Happy Thanksgiving.
City Council Minutes Page 7 of 8
ANNOUNCEMENTS
The next regularly scheduled meeting will be December 9, 2024 at 6:00 p.m.
ADJOURNMENT
The meeting adjourned at 8:10 p.m.
Justin Beaver, Mayor
ATTEST:
Ana V. Sauseda, MMC
Director of General Services/City Clerk
City Council Minutes Page 8 of 8
ATTACHMENT 2
City of Yucaipa
City Council/Successor Agency/Housing Authority Minutes Regular Meeting of November 25, 2024
City Hall Council Chambers
34272 Yucaipa Blvd., Yucaipa, CA 92399
THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF YUCAIPA SCHEDULED FOR NOVEMBER 25, 2024, WAS CANCELLED.
Justin Beaver, Mayor
ATTEST:
Ana V. Sauseda, MMC
Director of General Services/City Clerk
City Council Minutes Page 1 of 1