Item No. 1
AGENDA REPORT
DATE: January 13, 2025
TO: Honorable Mayor and City Council
FROM: Ana V. Sauseda, Director of General Services/City Clerk, PQf SUBJECT: Approve the City Council/Successor Agency/Housing Authority Minutes of December 9, 2024
RECOMMENDATION:
That the City Council approve the City Council/Successor Agency/Housing Authority Minutes of December 9, 2024.
Attachment(s):
1. Regular Meeting Minutes — 12/09/2024
Approved by: �r—�.
ATTACHMENT 1
City of Yucaipa
City Council/Successor Agency/Housing Authority Minutes Regular Meeting of December 9, 2024
City Hall Council Chambers
34272 Yucaipa Blvd., Yucaipa, CA 92399
OPEN SESSION — 6:00 PM
CALL TO ORDER
Mayor Beaver called to order the Regular Meeting of the City Council/Successor Agency/Housing Authority at 6:00 p.m.
PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by Captain Walker.
CITY COUNCIL ROLL CALL
PRESENT: Justin Beaver, Mayor
Chris Venable, Mayor Pro Tern
Bobby Duncan, Councilmember
Matt Garner, Councilmember
Jon Thorp, Councilmember
ABSENT: None
STAFF
PRESENT: Chris Mann, City Manager
Jennifer Crawford, Assistant City Manager
Steven Graham, City Attorney
Ana Sauseda, Director of General Services/City Clerk
CHANGES TO THE AGENDA
City Manager Chris Mann indicated that there were no changes to the agenda.
SPECIAL PRESENTATION
Executive Director Krista Dunlop was unable to attend the meeting for the YAPS Dog of the Month presentation.
Director of Development Services/City Engineer Fermin Preciado recognized Jackie Jones on her 34 and a half years of employment with the City of Yucaipa, ahead of her December 19, 2024 retirement.
City Council Minutes Page 1 of 11
CITY CLERK ITEMS
CERTIFICATION OF ELECTION AND OATH OF OFFICE
• Adoption of Resolution No. 2024-60, Reciting the Facts of the General Municipal Election held on November 5, 2024; and
• Adoption of Resolution No. 2024-61, Reciting the Facts of the Special Municipal Election held on November 5, 2024; and
• Deem as adopted Ordinance No. 453, an ordinance of the people of the City of Yucaipa, California, adopting a one percent general transactions and use tax.
DISCUSSION: Director of General Services/City Clerk Sauseda presented the Agenda Report.
ACTION: MOTION BY COUNCILMEMBER DUNCAN, SECOND BY
COUNCILMEMBER THORP, CARRIED 5-0, TO ADOPT RESOLUTION NO. 2024-60, 2024-61, AND DEEM AS ADOPTED ORDINANCE NO.453.
Councilmember Elect Judy Woolsey was sworn in by City Clerk Sauseda, presented with a Certificate of Election, and assumed her seat at the dais.
Councilmember Elect Justin Beaver was sworn in by City Clerk Sauseda, presented with a Certificate of Election, and assumed his seat at the dais.
Councilmember Elect Jon Thorp was sworn in by City Clerk Sauseda, presented with a Certificate of Election, and assumed his seat at the dais.
APPOINTMENT TO FILL CITY COUNCIL VACANCY
• Applicant Interviews — Interview the applicants
• Public Comment — Members of the public will be allowed no more than 3 minutes to comment on this item only
• Appointment to Fill City Council Vacancy — Select a qualified applicant to fill the City Council Vacancy in District 1
• Oath of Office — City Clerk to swear in newly appointed Councilmember DISCUSSION: Director of General Services/City Clerk Sauseda presented the Agenda Report.
The City Council interviewed all three applicants in the following order:
• Bob Miller
• Hansen Wang
City Council Minutes Page 2 of 11
• Holly Warner
The following members of the public spoke:
• William Bedford
• Linda Bedford
• Stephanie Harlan
• Kathy Sellers
• George Sardeson
• Heather Dent
• Steven West
• Bill Sellers
• Kevin Miskin
• Joann Lessard
• Teri Boon
• Lloyd Rekstad
• Tricia Rekstad
• Cali Binks
• Robert Rentschler
• Ray Snodgrass
• Martha Glubka
• James Glubka
• Brett Granlund
• Randalynn Miller
• Dennis Miller
Mayor Pro Tern Venable left the dais at 8:22 p.m. and returned at 8:23 p.m.
After Council discussion, the following Motion was made:
ACTION: MOTION BY COUNCILMEMBER WOOLSEY SECOND BY MAYOR BEAVER FAILED 2-2, (COUNCILMEMBER THORP AND MAYOR PRO TEM VENABLE VOTED NO) TO APPOINT BOB MILLER.
ACTION: MOTION BY COUNCILMEMBER THORP SECOND BY MAYOR PRO TEM VENABLE FAILED 2-2, (COUNCILMEMBER WOOLSEY AND MAYOR BEAVER VOTED NO) TO APPOINT HANSEN WANG.
Unable to reach a majority, City Manager Mann suggested that the Council continue discussions in an effort to reach a majority.
Additional Council discussion ensued.
ACTION: MOTION BY MAYOR BEAVER FAILED DUE TO A LACK OF A SECOND, TO CONTINUE THIS ITEM TO A FUTURE MEETING.
City Council Minutes Page 3 of 11
ACTION: MOTION BY COUNCILMEMBER WOOLSEY SECOND BY MAYOR BEAVER CARRIED 3-1, (MAYOR PRO TEM VENABLE VOTED NO) TO APPOINT BOB MILLER.
Newly appointed Councilmember Bob Miller was sworn in by City Clerk Sauseda and assumed his seat at the dais.
CITY COUNCIL REORGANIZATION
Selection of Mayor
City Clerk Sauseda was the Presiding Officer for the City Council Reorganization portion of the meeting.
City Clerk Sauseda declared the nomination period open for the office of Mayor.
Councilmember Beaver nominated Councilmember Thorp for the office of Mayor.
City Clerk Sauseda closed nominations for the office of Mayor and called for affirmative votes.
Councilmember Thorp was nominated and selected to the office of Mayor by unanimous vote.
Selection of Mayor Pro Tem
City Clerk Sauseda declared the nomination period open for the office of Mayor Pro Tem.
Councilmember Woolsey nominated Councilmember Miller for the office of Mayor Pro Tem.
Mayor Thorp nominated Councilmember Venable for the office of Mayor Pro Tem.
City Clerk Sauseda closed nominations for the office of Mayor and called for affirmative votes.
Councilmember Miller was nominated but not selected to the office of Mayor Pro Tem with Councilmember Woolsey voting aye and Councilmembers Miller Thorp, Venable and Beaver voting no.
Councilmember Venable was nominated and selected to the office of Mayor Pro Tem by a unanimous vote.
Councilmember Beaver thanked his colleagues and the community for their support during his time as the Mayor. Newly appointed Mayor Thorp presented Councilmember Beaver with a commemorative gavel and thanked him for the two years he served as Mayor.
Mayor Thorp called for a recess at 9:24 p.m.
Recess
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Mayor Thorp reconvened the meeting at 9:37 p.m.
CITY COUNCIL ROLL CALL
PRESENT: Jon Thorp, Mayor
Chris Venable, Mayor Pro Tern
Justin Beaver, Councilmember
Bob Miller, Councilmember
Judy Woolsey, Councilmember
ABSENT: None
STAFF
PRESENT: Chris Mann, City Manager
Jennifer Crawford, Assistant City Manager
Steven Graham, City Attorney
Ana Sauseda, Director of General Services/City Clerk
PUBLIC COMMENT
The following members of the public spoke:
• Kathy Rosenfeld
• David Duron
• Richard Hernandez
CITY COUNCIL CONFLICT OF INTEREST DISCLOSURE
Mayor Thorp asked if there were any conflicts to disclose. There were no items disclosed.
CONSENT AGENDA
Mayor Thorp asked if there were any Consent Agenda items to be removed for discussion. No items were removed for discussion.
1. SUBJECT: APPROVE THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MINUTES OF NOVEMBER 13, 2024 AND THE CANCELLED MEETING MINUTES OF NOVEMBER 25, 2024
RECOMMENDATION: That the City Council approve the City Council/Successor Agency/Housing Authority minutes of November 13, 2024 and the Cancelled Meeting Minutes of November 25, 2024.
2. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE 2022 SEPTEMBER STORM EVENT
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of the 2022 September Storm Event.
City Council Minutes Page 5 of 11
3. SUBJECT: EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO
TROPICAL STORM HILARY
RECOMMENDATION: That the City Council extend the declaration of a local emergency as a result of Tropical Storm Hilary.
4. SUBJECT: MONTHLY REPORT ON YUCAIPA APP USAGE — OCTOBER & NOVEMBER 2024
RECOMMENDATION: That the City Council receive and file a report of the user activity on the Yucaipa App for the month of October and November 2024.
5. SUBJECT: MONTHLY TREASURER'S REPORT OCTOBER 2024
RECOMMENDATION: That the City Council receive and file the Monthly Treasurer's Report for October 2024.
6. SUBJECT: MEASURE S AGREEMENT PACKAGE WITH CALIFORNIA
DEPARTMENT OF TAX AND FEE ADMINISTRATION
RECOMMENDATION: That the City Council:
1. Adopt Resolution No. 2024-63, authorizing the City Manager to execute agreements with the California Department of Tax and Fee Administration for implementation of a local transactions and use tax; and
2. Adopt Resolution No. 2024-64, authorizing examination of sales or transactions and use tax records; and
3. Amend the FY25 budget to include preparatory costs not to exceed $175,000 payable from the General Fund.
7. SUBJECT: BUDGET ADJUSTMENTS — FIRE FUND
RECOMMENDATION: That the City Council:
1. Increase the equipment maintenance budget by $75,000 for engine maintenance costs; and
2. Increase to the incident expense budget and corresponding revenue budget by $50,000 to address the costs incurred during the current fire season.
8. SUBJECT: BUDGET ADJUSTMENT - PUBLIC, EDUCATIONAL, AND
GOVERNMENTAL (PEG) FUNDING
RECOMMENDATION: That the City Council authorize the FY24 budget transfer for the use of $16,136 in PEG funding.
City Council Minutes Page 6 of 11
9. SUBJECT: RESOLUTION NO. 2024-62, SETTING THE 2025 CITY COUNCIL
MEETING SCHEDULE
RECOMMENDATION: That the City Council adopt Resolution No. 2024-62, setting the 2025 City Council meeting schedule.
10. SUBJECT: FACILITY USE AGREEMENTS BETWEEN THE CITY OF YUCAIPA
AND YUCAIPA VALLEY YOUTH SOCCER ORGANIZATION, YUCAIPA VALLEY
AMERICAN LITTLE LEAGUE, YUCAIPA VALLEY NATIONAL LITTLE LEAGUE,
YUCAIPA-CALIMESA GIRLS SOFTBALL, YUCAIPA YOUTH BASKETBALL, INC., YUCAIPA JUNIOR ALL AMERICAN FOOTBALL AND CHEER, INC.,
YUCAIPA SWIM TEAM, SAND CANYON WATER POLO CLUB, AND YUCAIPA PICKLEBALL INC.
RECOMMENDATION: That the City Council:
1. Authorize the City Manager to execute Facility Use Agreements between the City of Yucaipa and Yucaipa Valley Youth Soccer Organization, Yucaipa Valley American Little League, Yucaipa Valley National Little League, Yucaipa-Calimesa Girls Softball, Yucaipa Youth Basketball, Inc., Yucaipa Junior All American Football and Cheer, Inc., Yucaipa Swim Team, Sand Canyon Water Polo Club (Organizations) and Yucaipa Pickleball Inc., for use of facilities; and
2. Authorize the City Manager or his designee to administer the terms of the Agreements.
11. SUBJECT: OFFERS OF DEDICATION FOR ROAD AND PUBLIC PURPOSES RECOMMENDATION: That the City Council:
1. Approve and accept an irrevocable Offer of Dedication for Public Roads and Public Utilities from Pete and Maria Ramirez on property identified as APN: 0302-262-53; and
2. Approve and accept an irrevocable Offer of Dedication for Public Street Purposes from Yucaipa Retail Partners, LLC on APN: 0303-101-25; and
3. Approve and accept an irrevocable Offer of Dedication for Public Street Purposes from Norma II Yucaipa Logistics Center, LLC on APN: 0318-213-15; and
4. Authorize the City Manager, or his designee, to execute the necessary documents to complete the acceptance process.
City Council Minutes Page 7 of 11
12. SUBJECT: CONTRACT AMENDMENT NO. 4 WITH ALLISON MECHANICAL, INC. FOR HVAC OPERATIONS AND MAINTENANCE SERVICES AT VARIOUS
CITY -OWNED PUBLIC FACILITIES
RECOMMENDATION: That the City Council authorize the City Manager to execute Contract Amendment No. 4 with Allison Mechanical, Inc. for HVAC Operations and Maintenance Services at Various City -Owned Public Facilities (Program) in the amount of $33,795 for HVAC system repairs at City facilities for a revised contract total in the amount of $150,853 for FY25.
13. SUBJECT: ACCEPTANCE OF CONTRACT WORK - INSTALLATION OF CITY
FURNISHED HIGH BAY LED LIGHT FIXTURES AND LIGHTING EQUIPMENT AT THE 7TH ST. COURTS (12385 7TH ST.) — PROJECT NO. 11213
RECOMMENDATION: That the City Council:
1. Accept the contract work completed by LogicLamp in the amount of $48,100.35 for the Installation of City Furnished High Bay LED Light Fixtures and Lighting Equipment at the 7th St. Courts (12385 7th St.) — Project No. 11213 (Project); and
2. Authorize the recordation of the Notice of Completion for the Project; and
3. Accept the as -built plans for the Project.
14. SUBJECT: FINAL PARCEL MAP 20633
RECOMMENDATION: That the City Council:
1. Approve Final Parcel Map No. 20633; and
2. Accept an Offer of Dedication for Public Roads, City Highways and Public Utility Purposes on a portion of Kentucky Street as delineated on Final Parcel Map No. 20633; and
3. Authorize the recordation of the map from Crestwood Enterprise.
15. SUBJECT: ACCEPTANCE OF CONTRACT WORK - YUCAIPA COMMUNITY CENTER RESTROOM RENOVATION - PROJECT NO. 11224
RECOMMENDATION: That the City Council:
1. Accept the contract work completed by Preferred General Services in the amount of $103,934.93 for the Yucaipa Community Center Restroom Renovation - Project No. 11224 (Project); and
2. Authorize the recordation of the Notice of Completion for the Project; and
3. Accept the as -built plans for the Project.
City Council Minutes Page 8 of 11
16. SUBJECT: ACCEPTANCE OF CONTRACT WORK — 2023/2024 PAVEMENT MICROSURFACE & CRACK SEAL PROGRAM — PROJECT NO. 11221
RECOMMENDATION: That the City Council:
1. Accept the contract work completed by Pavement Coatings Co. in the amount of $205,815 for the 2023/2024 Pavement Microsurface & Crack Seal Program — Project No. 11221; and
2. Authorize the recordation of the Notice of Completion for the 2023/2024 Pavement Microsurface & Crack Seal Program.
ACTION: MOTION BY COUNCILMEMBER BEAVER, SECOND BY MAYOR PRO TEM VENABLE, CARRIED 5-0, TO APPROVE CONSENT AGENDA ITEMS NO. 1 THROUGH 16.
DISCUSSION ITEMS
17. SUBJECT: 2025 REGIONAL COMMITTEE ASSIGNMENTS
RECOMMENDATION: That the City Council review and appoint Councilmembers to the various regional committees and direct the City Clerk to notify respective agencies of any changes and post the FPPC Form 806 to the City's website.
DISCUSSION: Director of General Services/City Clerk Sauseda presented the Agenda Report.
After Council discussion, the following appointments were made by consensus:
• Crafton Hills Open Space Conservancy —
Member/Justin Beaver, Alternate/Chris Venable
• OMNITRANS —
Member/Justin Beaver, Alternate/Judy Woolsey
• San Bernardino County Transportation Authority (SBCTA) — Member/Judy Woolsey, Alternate/Chris Venable
• Solid Waste Advisory Task Force —
Member/Bob Miller, Alternate/Ana V. Sauseda
City Council Minutes Page 9 of 11
COUNCILMEMBER REPORTS
Councilmember Beaver spoke about the Turkey Trot and thanked Director Megan Wolfe for hosting such a great event.
Mayor Pro Tern Venable spoke about the Turkey Trot and Winterfest. He announced the upcoming Dueling Pianos event. He congratulated all the newly elected officials.
Councilmember Woolsey had nothing to report.
Councilmember Miller highlighted Captain Walker for his presentation at the California School Board Association Conference.
Mayor Thorp congratulated Councilmember Miller on his appointment and Councilmember Woolsey on being elected.
ANNOUNCEMENTS
The next regularly scheduled meeting will be January 13, 2025 at 6:00 p.m.
Mayor Thorp adjourned the meeting to Closed Session at 10:00 p.m.
CLOSED SESSION
CALL TO ORDER
Mayor Thorp called the Closed Session meeting to order at 10:02 p.m. with all members of the Council present.
PUBLIC COMMENT
There were no comments.
A. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9)
Ana Sauseda v. Kathleen Elizabeth Sellers, Court of Appeal (Fourth District) Case No.
E083932
The City Council entered Closed Session at 10:02 p.m.
City Attorney Pacifico announced that there was no reportable action.
City Council Minutes Page 10 of 11
ADJOURNMENT
The meeting adjourned at 10:46 p.m.
Jon Thorp, Mayor
ATTEST:
Ana V. Sauseda, MMC
Director of General Services/City Clerk
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