Item No. 3
AGENDA REPORT
DATE: February 10, 2025
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineer Landon Kern, Assistant City Engineer
Todd Gutjahr, Public Works Analyst
9�-
SUBJECT: Award of Contract — City Yard Landscaping Project — Project No. 11191 RECOMMENDATION:
That the City Council:
1) Award and authorize the City Manager to execute a contract, and the City Manager or his designee administer the terms of the contract to the lowest responsive bidder, David 011is Landscape Development of Redlands, CA in the amount of $198,536 for the City Yard Landscaping Project — Project No. 11191 (Landscaping Project); and 2) Approve the amounts of $20,000 for construction contract contingency and the amount of $10,000 for construction contract administration, staff time, testing, and inspection, for a total construction budget in the amount of $228,536; and 3) Authorize the City Manager or his designee to administer the distribution of the contract contingency; and
4) Approve the plans and specifications prepared for the Landscaping Project.
BACKGROUND/DISCUSSION:
In 2020, the City Council approved the New City Yard Relocation Project (Relocation Project), which included removing and relocating the City Yard facilities as part of the Oak Glen Creek Specific Plan.
The Relocation Project was completed in phases and included the installation of three (3) steel structures, the installation of tenant improvements inside those structures, and the design and installation of underground utilities, site/access-road paving, fencing, and landscaping.
The last phase of construction for the Relocation Project is the Landscaping Project. The Landscaping Project consists of the furnishing and installation of landscape, hardscape, and irrigation system at the City Yard.
The Landscaping Project was advertised for construction bids on December 19, 2024. On January 28, 2024, five (5) sealed bids were received and opened as follows:
Contractor
Bid Amount
David 011is Landscape Development
$198,535.27
JAS Landscape LLC
$358,116.55
Mariposa Landscape, Inc
$309,608.15
Superb Engineering, Inc
$225,044.18
Marina
$282,408.70
David 011is Landscape Development (DO) of Redlands, CA, is the apparent responsive low bidder.
Staff has reviewed the bid documents and determined that the documents meet the requirements of the construction contract specifications. DO has performed similar work for other agencies, and their work has been deemed satisfactory. As a result, staff recommends that the City Council award and authorize the City Manager to execute a contract for the Landscaping Project with DO in the amount of $198,536.
FISCAL IMPACT:
The Project amount of $228,536 is included in the adopted FY25 Capital Improvement Program.
Attachment(s):
1. Bid Summary
2. Construction Agreement — David 011is Landscape Development Approved by: —� ��—
ATTACHMENT
City Yard Landscaping - Project No. 11191
Owner: City of Yucaipa
Bid Opening: 1/28/25 • marks an allowance
David 011is Landscape Dev
JAS Landscape LLC
Mariposa Landscape, Inc
Superb Engineering, Inc
Marina
450 Kansas St #104
Redlands, CA 92373
Bid Status: Valid
2225 River Ridge Rd
Oxnard, CA 93036
Bid Status: Valid
6232 Santos Diaz St
Irwindale, CA 91702
Bid Status: Valid
2947 W. Lincoln St #105
Banning, CA 92220
Bid Status: Valid
3707 W Garden Grove Blvd
Orange, CA 92868
Bid Status: Valid
City Yard Landscaping - Project No. 11191
Item N
Item Code
Item Description
Quantity
Unit of Measure
Unit Price
Item Total
Unit Price
Item Total
Unit Price
Item Total
Unit Price
Item Total
Unit Price
Item Total
1 Furnish and Install Tree-15 gal
4 EA
225.00
900.00
285.00
1,140.00
230.02
920.08
204.22
816.88
140.00
560.00
2 Furnish and Install Tree -24 box
65 EA
550.00
22,7 00.00
9 55.00
5 8,855.00
807.93
52,515.45
546.58
35,527.70
4 00.00
29,9 00.00
3 Soil Prep per soil report
1 LS
1,000.00
1,000.00
20,0 00.00
20,000.00
9 33.62
333.62
2,894.41
2,894.41
14,5 00.00
14,5 00,00
4 Furnish and Install Hydro Seed Mix
51,220
SF
0.35 17,9 77.00
0.20 10,2 44.00
0.11 5,6 44.20
0.31 15,8 88.20
0.30 15,3 66.00
5 Clear, Grub and Fine Grade
51,220
SF
0.75 38,4 55.00
0.30 15,366.00
0.82 42,0 00.40
0.33 16,902.60
1.05 53,781.00
6 Furnish and Install Vine-5 gal espalier
30 EA
35.00 1,050.00
65.00 1,950.00
1 00.79
4,823.70
82.72 S 2,481.60
35.00 1,050.00
7 Furnish and Install Shrub-5 gal
206
EA
00.00 6,180.00
78.00 16,068.00
48.01 9,890.06
30.34 6,250.04
30.00 6,180.00
8 Yucaipa Valley Water District Coordination
1 LS
2,5 00.00
2,500.00
15,0 00.00
15,000.00
2,661.42
2,661.42
4,950.07
4,950.07
2,8 00.00
2,800.00
9 Furnish and install Back low w Enclosure
1 EA
4,500.00
4,500.00
15,000.00
15,000.00
8,264.44
8,264.44
5,5 77.35
5,587.35
5,7 00.00
5,700.00
10 Furnish and Install Irrigation Controller
1 EA
T 9,000.00
9,000.00
20,0 00.00
20,0 00.00
T 1-17815.66
11,815.66
24,295.63
24,295.63
99,100.00
29,100.00
11 Furnish and Install Drip Emitter
236
EA
20.77 4,901.72
50.00 11,8 00.00
59.88 14,1 11.68
13.30 3,138.80
18.00 4,2 88.00
12 Furnish and Install Shrub Head on Riser
355
EA
13.81 4,902.55
125.00
44,375.00
88.99 20,941.45
20.73 7,359.15
46.00 16,330.00
13 Furnish and Install Remote Control Valves - 1
15 EA
326.67
4,900.05
875.00
13,125.00
606.63
9,099.45
675.64
10,134.60
625.00
9,375.00
14 Furnish and Install Remote Control Valves -1.5
6 EA
816.67
4,900.02
1,100.00
6,600.00
699.71
4,198.26
725.47
4,352.82
500.00
3,000.00
15 Furnish and Install Quick Coup ing Valve
7 EA
700A0
4,900.00
875.00
6,125.00
462.97
S 3,240.79
3 44.90
2,134.30
550.00
3,850.00
16 Furnish and Install Basket Strainer and Enclosure
1 EA
4,900.00
4,9 00.00
10,000.00
10,0 00.00
7,9 00.89
7,900.89
5,7 33.30
5, 663.30
T 5,2 55.00
5,2 55.00
17 Furnish and Install RW Non -Pressure Lateral Line -SCH 40-.75 7,101
LF
O.69
4,8 99.69
2.95 26,947.95
4.74 33,658.74
3.29 23,362.29
3.50 24,853.50
18 Furnish and Install RW Non -Pressure Lateral Line -SCH 40 - 1' 827
LF
5.93 4,904.11
3.15 2,605.05
5.35 4,424.45
3.97 3,283.19
3.90 3,2 55.30
19 Furnish and Instal RW Non -Pressure Lateral Line -SCH 40- 1.25 192
LF
25.52 4,899.84
3.15 004.80
5.82 1,117.44
4.53 869.76
4.20 806.40
20 Furnish and Install RW Pressure Supply Line -SCH40 - 2 509
LF
9.63 4,901.67
6.15 3,130.35
12.61 6,418.49
8.79 4,474.11
11.40 5,802.60
21 Furnish and Install RW Pressure Supply Line -SCH 40 -1.5' 409
LF
11.98 4,899.82
5.15 2,106.35
11.77 S 4,813.93
7.65 3,128.85
11.20 4,580.80
22 Furnish and Install RW Pressure Supply Line -SCH 40 - 1.25 467
LF
10.50 4,903.50
4.15 1,938 O5
10.83 5,057.61
7.36 3,437.12
10.80 T 5,043.60
23 Furnish and Install RW Pressure Supply Line -SCH 40 - 1 40 LF
122.50
4,9 00.00
4.15 166.00
16.91 776.40
6.82 272.80
10.50. 420.00
24 Furnish and Install Misc Fittings
1 LS
4,900.00
7 4,900.00
19,500.00
7 19,500.00
22,302.38
T 22,362.38
6, 7-9. 1
$ 6,379.81
14,000.00
14,000.00
25 Furnish and Install Blue Cresta Boulders-3 x4 x3
4 EA
425.00
1,700.00
1,800.00
7,200.00
741.10
2,964.40
575.66
2,302.64
77 3 55.00
7T 1,4 00.00
26 Furnis and Install Blue Cresta Boulders-2 x3 x2
5 EA
250.00
1,250.00
995.00
3,475.00
261.47
1,307.35
400.32
2,001.60
215.00
1,075.00
27 Furnish and Install Blue Cresta Boulders-1 x2 xl
6 EA
110.00
660.00
350.00
2,100.00
191.60
1,149.60
3 55.97
1,955.82
140.00
840.00
28 Furnish and Install Blue Cresta Rubble -4 -8 Set in 3 bed of concrete -1 space max 390
SF
25.00 9,750.00
25.00 9,750.00
00.81 8,115.90
16.03 6,251.70
55.00 9,750.00
29 Furnish and Install Blue Cresta Rubble - Cruse Set in 3" bed of concrete 46 SF
25.00 1,150.00
25.00 1,150A0
22.21 1,021.66
16.03 737.38
40.00 1,840.00
30 Furnish and Install Decomposed granite, compacted 3 --Graphite Gray 172
SF
3.00 516.00
10.00 1,7 00.00
5.25 9 33.00
16.58 2,851.76
8.25 1,419.00
31 Furnish and Install Aluminum Edging - 4x.25 Black atedge of DG and Roc 45 LF
15.00 6 55.00
20.00 000.00
9.15 411.75
20.64 228.80
T 2-300
1,035.00
32 Furnish and Install City Furnished Flagpole Sleeve(footing per manufacturer speci ications 1 EA
T 1,500.00
1,500.00
500.00
5 00.00
3,4 22.77
3,4 22.77
47910.19
4,910.19
3,6 00.00
3,6 00.00
33 90 Day Maintenance/Plant Establishment Period, Compete in Place 1 LS
3,600A0
3,600A0
14,600.00
14,600.00
12,683.53
12,683.53
9,262.41
9,262.41
1,500.00
1,500.00
34 1
Furnish and Install RW Non -Pressure Lateral Line -SCH 40 -1.5' 30 LF
T 163.31
4,899.30
3.50 105.00
6L241
$ 187.20
5.55 166.50
7.75 232.50
Bid List Total
198,535.30
366,116.55
309,608.15
225,058.19
282,408.70
Total Bid Amount
1 1
$ 198,535.271
1 1
$ 358,116.551
1 $ 309,608.151
$ 225,044.18
$ 282,408.70
Listed Subs
None
None
Canyon Hydroseed
Hydrosproutlnc
None
ATTACHMENT 2
AGREEMENT
THIS AGREEMENT is made and entered into this 10`h day of February 2025 by and between the City of Yucaipa, a municipal corporation, hereinafter referred to as "City," and David 011is Landscape Development
Contractor / Company Name
Redlands
City
located at 450 Kansas Street #104
Street Address
CA 92373 (909) 307-1911 hereinafter referred to as "Contractor".
State Zip Code Phone
PROJECT: City Yard Landscaping Proiect — Proiect No. 11191 WITNESSETH, in this consideration of their covenants, the parties hereto agree as follows:
The contract documents for the Project shall consist of the Notice Inviting Sealed Bids, Instructions to Bidders, Proposal, General Specifications, Standard Specifications, Special Provisions, Plans, and all referenced specifications and appendices, together with this Agreement and all required bonds, insurance certificates, permits, notices, and affidavits; and also including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to ensure its completion in an acceptable manner (collectively, the "Contract Documents"). The Contract Documents are made a part hereof as though fully set forth herein.
In consideration of such work, City agrees to pay Contractor, and Contractor agrees to accept the sum of One Hundred Ninety -Eight Thousand, Five -Hundred Thirty -Six Dollars and Zero Cents ($198,536) in the manner provided in the Contract Documents and subject to adjustment provided therein.
Concurrently with the execution of this Agreement, Contractor shall file with the City the bonds and certificates of insurance specified in the Contract Documents and subject to adjustment provided therein.
This Contract shall not be assigned without the written permission of the City Council.
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written ATTEST:
Ana Sauseda, MMC
Director of General Services/City Clerk
FUNDS AVAILABLE/INSURANCE
APPROVED:
Phillip White, Director of Finance
Fermin G. Preciado, Director of
Development Services/City Engineer
APPROVED AS TO FORM:
Steven Graham, City Attorney
CITY OF YUCAIPA
A Municipal Corporation
Chris Mann, City Manager
CONTRACTOR:
Date
David 011is Landscape Development Date