CITY OF
Jon Thorp, Mayor
Chris Venable, Mayor Pro Tem
Justin Beaver, Councilmember
Bob Miller, Councilmember
Judy A. Woolsey, Councilmember
Chris Mann, City Manager
Steven Pacifico, City Attorney
Ana V. Sauseda, City Clerk
AGENDA
City Council
Successor Agency • Housing Authority
February 24, 2025
City Hall - City Council Chambers
34272 Yucaipa Blvd., Yucaipa, California
The City Council serves as the Board for the Yucaipa Successor Agency and Commission for the Yucaipa Housing Authority.
Public Comment will be called at the time and place noted on the Agenda below for the general public to address the City Council, Successor Agency and Housing Authority. Please complete a speaker's form and return it to the City Clerk prior to the beginning of the meeting. Public Comment will be conducted in accordance with the Rules of Procedure adopted pursuant to Resolution No. 2023-07. There is a three -minute time limit for speaking and time may not be ceded to another speaker.
Public Comment Via Mail or Email
Items must be submitted no later than three (3) business hours prior to the meeting at which the commenter seeks to provide comment. Public comment may be submitted via U.S. Mail to the City Clerk at 34272 Yucaipa Blvd., Yucaipa, CA 92399 or via email to publiccomment(&,yucaipa.gov. All mail and email correspondence will be archived, distributed to City Council, and retained as part of the public record; however, submissions will not be read out loud during the meeting. The subject line should specify "Public Comment" and include the date of the meeting.
Written public comment submitted on non -agenda items and on specific agenda items will be made available to the public pursuant to the City of Yucaipa policy regarding the distribution of written public comments at City Council and Commission meetings, which may be accessed on the City's website at https://yucaipa.gov/agendas-minutes/ . Individuals should be aware that comments provided, including personal information, may be disclosable pursuant to the California Public Records Act.
Live stream/recording of City Council meetings:
Members of the public may watch city council meetings live at: https://yucaipa.gov/live .
Possible Live Stream Disruptions:
While the City of Yucaipa strives for uninterrupted streaming, technical issues may occasionally occur. We ask for your understanding and patience should there be any disruptions during the live broadcast. We will work diligently to resolve any issues promptly, however, please be advised that the City Council meeting may continue in person while such issues are resolved. Every attempt will be made for the meeting to be recorded and made available for viewing after its conclusion.
CLOSED SESSION — 4:00 PM
A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: APN: 030019126 & APN: 030019134
Agency Negotiator: City Manager Chris Mann
Negotiating parties: Circle K Stores, Inc.
Under Negotiation: Price and Terms of Payment
B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 36104 Oak Glen Rd, Yucaipa, CA 92399
Agency Negotiator: City Manager Chris Mann
Negotiating parties: Elberta LLC
Under Negotiation: Price and Terms of Payment
C. CONFERENCE WITH LEGAL COUNSEL -- ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9:
Significant Exposure to Litigation (1) case
D. CONFERENCE WITH LEGAL COUNSEL — PURSUANT TO GOVT. CODE SECTION 54957 — Public Employment; Annual Public Employee Performance Evaluation - City Attorney
E. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Section 54957.6:
Agency Designated Representatives: City Council
Unrepresented Employee: City Manager Chris Mann
OPEN SESSION — 6:00 PM
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
CLOSED SESSION REPORT
CHANGES TO THE AGENDA
SPECIAL PRESENTATION
Recognition of Yu -Capture Contest Winner
PUBLIC SAFETY UPDATE
• Police
• Fire
• Code Enforcement
PUBLIC COMMENT
LIMIT 3 MINUTES
CITY COUNCIL CONFLICT OF INTEREST DISCLOSURE
In compliance with the Political Reform Act, Levine Act, and under Common Law, this agenda item provides an opportunity for City Council members to disclose any potential conflicts of interest related to any other item on the agenda. The purpose of this disclosure is to ensure transparency and maintain public trust in the Council's decision -making process.
CONSENT AGENDA
The following Consent Agenda items are expected to be routine and non -controversial.
Council will act upon them, at one time, without discussion. Any Councilmember or staff member may request removal of an item from the Consent Agenda for discussion.
Members of the City Council also sit as the Board for the Successor Agency and Commission for the Housing Authority and may act on the consent calendar for those bodies as part of a single motion with the City Council consent calendar.
1. SUBJECT: APPROVE THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MINUTES OF FEBRUARY 10, 2025
RECOMMENDATION: That the City Council approve the City Council/Successor Agency/Housing Authority minutes of February 10, 2025.
2. SUBJECT: MONTHLY REPORT ON YUCAIPA APP USAGE — JANUARY, 2025 RECOMMENDATION: That the City Council receive and file a report of the user activity on the Yucaipa App for the month of January, 2025.
3. SUBJECT: THERESA MASSARO (CASE NO. 24-0001/OAK): AN OAK TREE PERMIT FOR THE REMOVAL OF TWELVE (12) TUCKER OAK TREES AT 13582 OAK MOUNTAIN DRIVE; APN: 0322-791-12
RECOMMENDATION: That the City Council approve the Planning Commission's recommendation of Oak Tree Permit No. 24-0001 for the removal of twelve (12) structurally compromised oak trees with a 1:1 replacement ratio, consistent with the City's Municipal Code, to allow adequate space for the construction of a new single-family residence.
4. SUBJECT: SUMMARY VACATION OF RIGHT-OF-WAY — GATEWAY PROJECT RECOMMENDATION: That the City Council:
1. Adopt Resolution No. 2025-03, ordering the Summary Vacation of Right -of -Way and determining a categorical exemption under the California Environmental Quality Act (CEQA), pursuant to Class 1, Section 15301(c).; and
2. Approve the related actions included in the resolution; and
3. Authorize the City Manager, or his designee, to execute the necessary documents to complete the summary vacation process.
5. SUBJECT: AMENDED PROFESSIONAL SERVICES AGREEMENT WITH PROPS AV
RECOMMENDATION: That the City Council authorize the City Manager or his designee to administer the terms of the Amended Professional Services Agreement (Agreement) for FY25 with Props AV.
6. SUBJECT: FACILITY LEASE AGREEMENT — REDLANDS SWIM TEAM 7TH STREET POOL 12385 7TH STREET
RECOMMENDATION: That the City Council authorize the City Manager to execute the lease agreement with Redlands Swim Team, Inc, a California Non -Profit. for the temporary use of the identified City facility.
7. SUBJECT: 2024 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) — POLICE DEPARTMENT
RECOMMENDATION: That the City Council:
1. Accept the 2024 JAG award in the amount of $12,134 to fund the acquisition of eligible safety equipment; and
2. Authorize an amendment to the FY25 Budget to recognize the 2024 JAG award with an increase in grant revenue and the expenditure budgets in the Miscellaneous Special Revenue Fund in the amount of $12,134; and
3. Authorize the Mayor to execute the Certifications and Assurances as the Chief Executive of the City.
DISCUSSION ITEMS
8. SUBJECT: CODE ENFORCEMENT FINE FORGIVENESS PROGRAM
RECOMMENDATION: That the City Council adopt Resolution No. 2025-04, establishing the City of Yucaipa Code Enforcement Fine Forgiveness Program, which sets forth procedures and eligibility requirements for waiving outstanding fines associated with corrected violations under the Yucaipa Municipal Code.
9. SUBJECT: ORAL REPORT OF A SUMMARY OF COMPENSATION AND
APPROVAL OF AN AMENDED AND RESTATED EMPLOYMENT AGREEMENT
FOR CHRIS MANN AS CITY MANAGER AND SETTING COMPENSATION AND
OTHER TERMSOF EMPLOYMENT
RECOMMENDATION: That the City Council receive an Oral Report of a summary of compensation and approve the Amended and Restated Agreement for Chris Mann as City Manager and setting compensation and other terms of employment.
10. SUBJECT: REQUEST FOR PROPOSALS FOR CITY ATTORNEY SERVICES RECOMMENDATION: That the City Council review the Request for Proposals for City Attorney Services and provide direction as needed.
11. SUBJECT: FY25 MID -YEAR BUDGET STATUS AND ADJUSTMENTS RECOMMENDATION: That the City Council:
1. Approve the following revenue budget adjustments:
a. Additional solid waste Franchise Fee revenue to be collected in FY25 of $2,100,000; and
b. Additional Sales & Use Tax revenue to be collected in FY25 of $500,000; and
2. Receive and file the staff -level approved budget adjustment log; and
3. Approve the expenditure budget adjustments totaling $696,500 in the General Fund, $25,000 in the IT Internal Service Fund, $50,000 in the Public Safety Fund, and $50,000 in the PEG Fund; and
4. Approve the following staffing adjustments:
a. Funding the position of Director of Community Development, Salary Range 57 ($167,773-$209,526); and
b. Reallocating the position of Housing & Economic Development Analyst, Salary Range 28 ($81,984-$102,387) to Economic Development Manager, Salary Range 43 ($118,738-$148,287); and
c. Reclassifying and funding the position of Systems Analyst, Salary Range 28 ($81,984-$102,387) to Procurement and Contracts Analyst, Salary Range 28 ($81,984-$102,387); and
d. Reallocating the position of Senior Administrative Assistant (Public Works), Salary Range 23 ($70,055-$87,489), to Senior Administrative Assistant (Public Works), Salary Range 25 ($73,602-$91,918); and
e. Eliminating the Senior Development Services Technician position, Salary Range 25 ($73,602-$91,918); and
f. Creating one Public Works / Engineering Specialist position, Salary Range 14 ($56,095-$70,055); and
g. Reallocating the position of Administrative Technician, Salary Range 26 ($75,442-$94,216), to Administrative Technician, Salary Range 22 ($68,347- $85,356); and
h. Reallocating and funding the position of Network Support Specialist, Salary Range 21, ($66,679-$83,273) to Network Support Specialist, Salary Range 24 ($71,807-$89,677); and
i. Reclassifying one Accounting Assistant position, Salary Range 17 ($60,408- $75,442) to Assistant to the Fire Chief, Salary Range 17 ($60,408-$75,442); and
Creating one Emergency Management Assistant position, Salary Range 8 ($48,371-$60,409); and
k. Adopt Resolution No. 2025-05, adopting the General Unit Salary, Benefit and Classification Plan; and
1. Adopt Resolution No. 2025-06, adopting the Management, Supervisory and Confidential Employee Benefit and Classification Plan; and
5. Approve the following regarding the Cost Allocation Plan:
a. Approve the update to the City's existing Cost Allocation Plan, effective for Fiscal Year 2024-25 and subsequent fiscal years; and
b. Approve the delegation of authority to the Director of Finance to process any related budget adjustments in Fiscal Year 2024-25.
COUNCILMEMBER REPORTS
ANNOUNCEMENTS
ADJOURNMENT
Notice Regarding Americans with Disability Act
The City of Yucaipa complies with the Americans with Disabilities Act of 1990. If you need special assistance to participate in this meeting, please call the City Clerk's Department at (909) 797-2489, during normal business hours, at least 48-hours prior to the meeting.
Notification 48 hours prior to the meeting will enable the city to make reasonable accommodations to ensure accessibility to this meeting.
CEQA STATEMENT:
Unless stated otherwise on the agenda, every item on the agenda is exempt from CEQA guidelines sections 15060(c), 15061(b)(3), 15273, 15378, 15301,15323 and/or Public Resource Code Section 21065.
Pursuant to Government Code Section 54957.5, any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Yucaipa to all or a majority of the City Council, less than 72 hours prior to that meeting, are available for public inspection at Yucaipa City Hall, 34272 Yucaipa Boulevard, Yucaipa, CA 92399, during normal business hours.
DISCLOSURE OF CAMPAIGN CONTRIBUTIONS
(Levine Act — Government Code section 84308)
Pursuant to Government Code section 84308, members of the City Council and Planning Commission are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid contracts, labor contracts, or personal employment contracts with City employees), franchises, discretionary land use permits and other entitlements if the Councilmember or Planning Commissioner received more than $500 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City's decision on the agenda item since January 1, 2025. Any applicants, contractors or their agents who have made, campaign contributions totaling more than $500 to a City Councilmember or Planning Commissioner member since January 1, 2025, are required to disclose that fact for the official record of the subject agenda item and any such City Councilmember or Planning Commissioner shall not make, participate in making, or in any way attempt to use their official position to influence the subject agenda item. Disclosures must include the amount of the campaign contribution and identify the recipient City Councilmember or Planning Commissioner and may be made either in writing to the City Clerk prior to the subject hearing or by verbal disclosure at the time of the hearing.
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, if you would like to challenge the decision of the City Council on an item appearing on this Agenda, you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this Agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
AFFIDAVIT OF POSTING
State of California }
County of San Bernardino } ss.
City of Yucaipa }
I, Ana V. Sauseda, City Clerk of the City of Yucaipa, California, do hereby declare that the foregoing agenda was posted on 02/20/2025, at least seventy-two (72) hours prior to the meeting per Government Code 54954.2, at the following locations:
Yucaipa City Hall, 34272 Yucaipa Boulevard, Yucaipa, California City of Yucaipa website www.yucaipa.gov
Ana V. Sauseda, MMC
City Clerk