Jon Thorp, Mayor
Chris Venable, Mayor Pro Tem
Justin Beaver, Councilmember
Bob Miller, Councilmember
Judy A. Woolsey, Councilmember
Jennifer Crawford, Acting City Manager
Steven Pacifico, City Attorney
Ana V. Sauseda, City Clerk
AGENDA
City Council
Successor Agency • Housing Authority
March 10, 2025
City Hall - City Council Chambers
34272 Yucaipa Blvd., Yucaipa, California
The City Council serves as the Board for the Yucaipa Successor Agency and Commission for the Yucaipa Housing Authority.
Public Comment will be called at the time and place noted on the Agenda below for the general public to address the City Council, Successor Agency and Housing Authority. Please complete a speaker's form and return it to the City Clerk prior to the beginning of the meeting. Public Comment will be conducted in accordance with the Rules of Procedure adopted pursuant to Resolution No. 2023-07. There is a three -minute time limit for speaking and time may not be ceded to another speaker.
Public Comment Via Mail or Email
Items must be submitted no later than three (3) business hours prior to the meeting at which the commenter seeks to provide comment. Public comment may be submitted via U.S. Mail to the City Clerk at 34272 Yucaipa Blvd., Yucaipa, CA 92399 or via email to [email protected]. All mail and email correspondence will be archived, distributed to City Council, and retained as part of the public record; however, submissions will not be read out loud during the meeting. The subject line should specify "Public Comment" and include the date of the meeting.
Written public comment submitted on non -agenda items and on specific agenda items will be made available to the public pursuant to the City of Yucaipa policy regarding the distribution of written public comments at City Council and Commission meetings, which may be accessed on the City's website at https://yucaipa.gov/agendas-minutes/ . Individuals should be aware that comments provided, including personal information, may be disclosable pursuant to the California Public Records Act.
03/10/2025 City Council Agenda
1 Live stream/recording of City Council meetings:
Members of the public may watch city council meetings live at: https://yucaipa.gov/live .
Possible Live Stream Disruptions:
While the City of Yucaipa strives for uninterrupted streaming, technical issues may occasionally occur. We ask for your understanding and patience should there be any disruptions during the live broadcast. We will work diligently to resolve any issues promptly, however, please be advised that the City Council meeting may continue in person while such issues are resolved. Every attempt will be made for the meeting to be recorded and made available for viewing after its conclusion.
CLOSED SESSION — 4:00 PM
A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: APN: 029932185 & 029932186
Agency Negotiator: Acting City Manager Jennifer Crawford Negotiating parties: 4 Star Solar, Inc.
Under Negotiation: Price and Terms of Payment
B. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION - Significant Exposure to Litigation pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9
Number of Cases (1)
C. PUBLIC EMPLOYMENT PURSUANT TO GOVERNMENT CODE § 54957 — Appointment - Title of Position: Acting City Manager Pursuant to Yucaipa Municipal Code
2.08.020 (B)
D. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Section 54957.6:
Agency Designated Representatives: Acting City Manager Jennifer Crawford Represented Employees: Yucaipa City Employees Association & Unrepresented Management, Supervisory and Confidential Employees
OPEN SESSION — 6:00 PM
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
CLOSED SESSION REPORT
CHANGES TO THE AGENDA
03/10/2025 City Council Agenda
2 SPECIAL PRESENTATION
YAPS Dog of the Month
PUBLIC COMMENT LIMIT 3 MINUTES
CITY COUNCIL CONFLICT OF INTEREST DISCLOSURE
In compliance with the Political Reform Act, Levine Act, and under Common Law, this agenda item provides an opportunity for City Council members to disclose any potential conflicts of interest related to any other item on the agenda. The purpose of this disclosure is to ensure transparency and maintain public trust in the Council's decision -making process.
CONSENT AGENDA
The following Consent Agenda items are expected to be routine and non -controversial.
Council will act upon them, at one time, without discussion. Any Councilmember or staff member may request removal of an item from the Consent Agenda for discussion.
Members of the City Council also sit as the Board for the Successor Agency and Commission for the Housing Authority and may act on the consent calendar for those bodies as part of a single motion with the City Council consent calendar.
1. SUBJECT: APPROVE THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MINUTES OF FEBRUARY 24, 2025
RECOMMENDATION: That the City Council approve the City Council/Successor Agency/Housing Authority minutes of February 24, 2025.
2. SUBJECT: MONTHLY TREASURER'S REPORT JANUARY 2025
RECOMMENDATION: That the City Council receive and file the Monthly Treasurer's Report for January 2025.
DISCUSSION ITEMS
3. SUBJECT: CITY HALL EMERGENCY ELECTRICAL SERVICE BACK-UP
GENERATOR
RECOMMENDATION: That the City Council review and consider the options for an emergency electrical service back-up generator for the City Hall facility and approve the expenditure budget adjustment in the General Fund of $300,000 for the purchase of a mobile/portable generator for the City Hall facility.
03/10/2025 City Council Agenda
3 4. SUBJECT: STAFFING ADJUSTMENTS
RECOMMENDATION: That the City Council approve the following staffing adjustments:
1. In the Development Services Department:
a. Eliminating the Senior Development Services Technician position, Salary Range 25 ($73,602-$91,918); and
b. Replace with Public Works / Engineering Specialist position, Salary Range 14 ($56,095-$70,055); and
2. In the Finance Department:
a. Reallocating the position of Administrative Technician, Salary Range 26 ($75,442-$94,216), to Administrative Technician, Salary Range 22 ($68,347- $85,356); and
3. Adopt Resolution No. 2025-05, adopting the General Unit Salary, Benefit and Classification Plan.
5. SUBJECT: YUCAIPA BRANCH LIBRARY PROJECT FUNDING OPTIONS RECOMMENDATION: That the City Council:
1. Receive a report on potential project funding options; and
2. Provide direction to staff on how to proceed on the library project.
3. If Council directs staff to proceed with the library project, provide direction on how to prioritize projects in the adopted Fy25 Capital Improvement Program.
COUNCILMEMBER REPORTS
ANNOUNCEMENTS
ADJOURNMENT
03/10/2025 City Council Agenda
4 Notice Regarding Americans with Disability Act
The City of Yucaipa complies with the Americans with Disabilities Act of 1990. If you need special assistance to participate in this meeting, please call the City Clerk's Department at (909) 797-2489, during normal business hours, at least 48-hours prior to the meeting.
Notification 48 hours prior to the meeting will enable the city to make reasonable accommodations to ensure accessibility to this meeting.
CEQA STATEMENT:
Unless stated otherwise on the agenda, every item on the agenda is exempt from CEQA guidelines sections 15060(c), 15061(b)(3), 15273,15378, 15301, 15323 and/or Public Resource Code Section 21065.
Pursuant to Government Code Section 54957.5, any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Yucaipa to all or a majority of the City Council, less than 72 hours prior to that meeting, are available for public inspection at Yucaipa City Hall, 34272 Yucaipa Boulevard, Yucaipa, CA 92399, during normal business hours.
DISCLOSURE OF CAMPAIGN CONTRIBUTIONS
(Levine Act — Government Code section 84308)
Pursuant to Government Code section 84308, members of the City Council and Planning Commission are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid contracts, labor contracts, or personal employment contracts with City employees), franchises, discretionary land use permits and other entitlements if the Councilmember or Planning Commissioner received more than $500 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City's decision on the agenda item since January 1, 2025. Any applicants, contractors or their agents who have made, campaign contributions totaling more than $500 to a City Councilmember or Planning Commissioner member since January 1, 2025, are required to disclose that fact for the official record of the subject agenda item and any such City Councilmember or Planning Commissioner shall not make, participate in making, or in any way attempt to use their official position to influence the subject agenda item. Disclosures must include the amount of the campaign contribution and identify the recipient City Councilmember or Planning Commissioner and may be made either in writing to the City Clerk prior to the subject hearing or by verbal disclosure at the time of the hearing.
03/10/2025 City Council Agenda
5 NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, if you would like to challenge the decision of the City Council on an item appearing on this Agenda, you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this Agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
AFFIDAVIT OF POSTING
State of California
County of San Bernardino
City of Yucaipa
I, Ana V. Sauseda, City Clerk of the City of Yucaipa, California, do hereby declare that the foregoing agenda was posted on 03/06/2025, at least seventy-two (72) hours prior to the meeting per Government Code 54954.2, at the following locations:
Yucaipa City Hall, 34272 Yucaipa Boulevard, Yucaipa, California City of Yucaipa website www.yucaipa.gov
Ana V. Sauseda, MMC
City Clerk
03/10/2025 City Council Agenda
6 Item No. 1
AGENDA REPORT
DATE: March 10, 2025
TO: Honorable Mayor and City Council
FROM: Ana V. Sauseda, Director of General Services/City Clerk 4X5' SUBJECT: Approve the City Council/Successor Agency/Housing Authority Minutes of February 24, 2025
RECOMMENDATION:
That the City Council approve the City Council/Successor Agency/Housing Authority Minutes of February 24, 2025.
Attachment(s):
1. Regular Meeting Minutes — 02/24/2025
Approved by:
03/10/2025 City Council Agenda
7 ATTACHMENT 1
03/10/2025 City Council Agenda
8 City of Yucaipa
City Council/Successor Agency/Housing Authority Minutes Regular Meeting of February 24, 2025
City Hall Council Chambers
34272 Yucaipa Blvd., Yucaipa, CA 92399
CLOSED SESSION — 4:00 PM
CALL TO ORDER
Mayor Thorp called the Closed Session meeting to order at 4:00 p.m.
CITY COUNCIL ROLL CALL
PRESENT: Jon Thorp, Mayor
Chris Venable, Mayor Pro Tem
Bob Miller, Councilmember
Judy Woolsey, Councilmember
ABSENT: Justin Beaver, Councilmember
PUBLIC COMMENT
None
CLOSED SESSION — 4:00 PM
A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: APN: 030019126 & APN: 030019134
Agency Negotiator: City Manager Chris Mann
Negotiating parties: Circle K Stores, Inc.
Under Negotiation: Price and Terms of Payment
B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 36104 Oak Glen Rd, Yucaipa, CA 92399
Agency Negotiator: City Manager Chris Mann
Negotiating parties: Elberta LLC
Under Negotiation: Price and Terms of Payment
C. CONFERENCE WITH LEGAL COUNSEL -- ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9:
Significant Exposure to Litigation (1) case
D. CONFERENCE WITH LEGAL COUNSEL — PURSUANT TO GOVT. CODE SECTION 54957 — Public Employment; Annual Public Employee Performance Evaluation - City Attorney
City Council Minutes
03/10/2025 City Council Agenda
9 E. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Section 54957.6:
Agency Designated Representatives: City Council
Unrepresented Employee: City Manager Chris Mann
The City Council entered Closed Session at 4:01 p.m.
OPEN SESSION — 6:00 PM
CALL TO ORDER
Mayor Thorp called to order the Special Meeting of the City Council/Successor Agency/Housing Authority at 6:03 p.m.
INVOCATION
The invocation was led by Pastor Olin Richey.
PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by Captain Walker.
CITY COUNCIL ROLL CALL
PRESENT: Jon Thorp, Mayor
Chris Venable, Mayor Pro Tem
Justin Beaver, Councilmember
Bob Miller, Councilmember
Judy Woolsey, Councilmember
ABSENT: None
STAFF
PRESENT: Chris Mann, City Manager
Steven Pacifico, City Attorney
Ana Sauseda, Director of General Services/City Clerk
City Council Minutes
03/10/2025 City Council Agenda
10 CLOSED SESSION REPORT
City Attorney Graham stated that the Council gave settlement direction on Item C by consensus.
CHANGES TO THE AGENDA
City Manager Chris Mann stated that Item 9 would be continued to the March 10th regular City Council Meeting.
SPECIAL PRESENTATION
Recognition of Yu -Capture Contest Winners was presented by Marketing Coordinator Emma Hartgrove.
PUBLIC SAFETY UPDATE
• Police — Captain Walker presented the statistics for January, 2025. • Fire — Chief Malinowski presented the statistics for January, 2025. • Code Enforcement — Trevor Benson, Public Safety Manager, presented the statistics for January, 2025.
PUBLIC COMMENT
The following members of the public spoke:
• Dr. Hansen Wang
• Pam Stull
• Mary Ruhter
• Amy Simmons
• Rain Mendoza
• Ro Randolph
CITY COUNCIL CONFLICT OF INTEREST DISCLOSURE
Mayor Thorp asked if there were any conflicts to disclose. There were no items disclosed.
CONSENT AGENDA
1. SUBJECT: APPROVE THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MINUTES OF FEBRUARY 10, 2025
RECOMMENDATION: That the City Council approve the City Council/Successor Agency/Housing Authority minutes of February 10, 2025.
2. SUBJECT: MONTHLY REPORT ON YUCAIPA APP USAGE — JANUARY, 2025 RECOMMENDATION: That the City Council receive and file a report of the user activity on the Yucaipa App for the month of January, 2025.
City Council Minutes
03/10/2025 City Council Agenda
11 4. SUBJECT: SUMMARY VACATION OF RIGHT-OF-WAY — GATEWAY PROJECT RECOMMENDATION: That the City Council:
1. Adopt Resolution No. 2025-03, ordering the Summary Vacation of Right -of -Way and determining a categorical exemption under the California Environmental Quality Act (CEQA), pursuant to Class 1, Section 15301(c).; and
2. Approve the related actions included in the resolution; and
3. Authorize the City Manager, or his designee, to execute the necessary documents to complete the summary vacation process.
5. SUBJECT: AMENDED PROFESSIONAL SERVICES AGREEMENT WITH PROPS AV
RECOMMENDATION: That the City Council authorize the City Manager or his designee to administer the terms of the Amended Professional Services Agreement (Agreement) for FY25 with Props AV.
6. SUBJECT: FACILITY LEASE AGREEMENT — REDLANDS SWIM TEAM 7TH STREET POOL 12385 7TH STREET
RECOMMENDATION: That the City Council authorize the City Manager to execute the lease agreement with Redlands Swim Team, Inc, a California Non -Profit. for the temporary use of the identified City facility.
7. SUBJECT: 2024 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) — POLICE DEPARTMENT
RECOMMENDATION: That the City Council:
1. Accept the 2024 JAG award in the amount of $12,134 to fund the acquisition of eligible safety equipment; and
2. Authorize an amendment to the FY25 Budget to recognize the 2024 JAG award with an increase in grant revenue and the expenditure budgets in the Miscellaneous Special Revenue Fund in the amount of $12,134; and
3. Authorize the Mayor to execute the Certifications and Assurances as the Chief Executive of the City.
ACTION: MOTION BY COUNCILMEMBER BEAVER, SECOND BY
COUNCILMEMBER WOOLSEY, CARRIED 5-0, TO APPROVE CONSENT
AGENDA ITEM NOS. 1, 2 AND 4 THROUGH 7.
City Council Minutes
03/10/2025 City Council Agenda
12 PULLED CONSENT ITEM
3. SUBJECT: THERESA MASSARO (CASE NO. 24-0001/OAK): AN OAK TREE PERMIT FOR THE REMOVAL OF TWELVE (12) TUCKER OAK TREES AT 13582 OAK MOUNTAIN DRIVE; APN: 0322-791-12
RECOMMENDATION: That the City Council approve the Planning Commission's recommendation of Oak Tree Permit No. 24-0001 for the removal of twelve (12) structurally compromised oak trees with a 1:1 replacement ratio, consistent with the City's Municipal Code, to allow adequate space for the construction of a new single-family residence.
DISCUSSION: Assistant Planner Farmer presented the Agenda Report.
After Council discussion, the following motion was made:
ACTION: MOTION BY MAYOR THORP, SECOND BY MAYOR PRO TEM
VENABLE, CARRIED 5-0, TO APPROVE STAFF'S RECOMMENDATION.
DISCUSSION ITEMS
8. SUBJECT: CODE ENFORCEMENT FINE FORGIVENESS PROGRAM
RECOMMENDATION: That the City Council adopt Resolution No. 2025-04, establishing the City of Yucaipa Code Enforcement Fine Forgiveness Program, which sets forth procedures and eligibility requirements for waiving outstanding fines associated with corrected violations under the Yucaipa Municipal Code.
DISCUSSION: Public Safety Manager Benson presented the Agenda Report.
After Council discussion, the following motion was made:
ACTION: MOTION BY MAYOR PRO TEM VENABLE, SECOND BY
COUNCILMEMBER BEAVER, CARRIED 5-0, TO APPROVE STAFF'S
RECOMMENDATION.
10. SUBJECT: REQUEST FOR PROPOSALS FOR CITY ATTORNEY SERVICES RECOMMENDATION: That the City Council review the Request for Proposals for City Attorney Services and provide direction as needed.
DISCUSSION: Director of General Services/City Clerk Sauseda presented the Agenda Report.
City Council Minutes
03/10/2025 City Council Agenda
13 After Council discussion, the following motion was made:
ACTION: MOTION BY MAYOR THORP, SECOND BY MAYOR PRO TEM
VENABLE, CARRIED 5-0, TO APPROVE STAFF'S RECOMMENDATION AND
TO APPOINT HIMSELF AND COUNCILMEMBER MILLER TO THE AD -HOC COMMITTEE WHICH WILL REVIEW THE RFP.
11. SUBJECT: FY25 MID -YEAR BUDGET STATUS AND ADJUSTMENTS RECOMMENDATION: That the City Council:
1. Approve the following revenue budget adjustments:
a. Additional solid waste Franchise Fee revenue to be collected in FY25 of $2,100,000; and
b. Additional Sales & Use Tax revenue to be collected in FY25 of $500,000; and
2. Receive and file the staff -level approved budget adjustment log; and
3. Approve the expenditure budget adjustments totaling $696,500 in the General Fund, $25,000 in the IT Internal Service Fund, $50,000 in the Public Safety Fund, and $50,000 in the PEG Fund; and
4. Approve the following staffing adjustments:
a. Funding the position of Director of Community Development, Salary Range 57 ($167,773-$209,526); and
b. Reallocating the position of Housing & Economic Development Analyst, Salary Range 28 ($81,984-$102,387) to Economic Development Manager, Salary Range 43 ($118,738-$148,287); and
c. Reclassifying and funding the position of Systems Analyst, Salary Range 28 ($81,984-$102,387) to Procurement and Contracts Analyst, Salary Range 28 ($81,984-$102,387); and
d. Reallocating the position of Senior Administrative Assistant (Public Works), Salary Range 23 ($70,055-$87,489), to Senior Administrative Assistant (Public Works), Salary Range 25 ($73,602-$91,918); and
e. Eliminating the Senior Development Services Technician position, Salary Range 25 ($73,602-$91,918); and
f. Creating one Public Works / Engineering Specialist position, Salary Range 14 ($56,095-$70,055); and
City Council Minutes
03/10/2025 City Council Agenda
14 g. Reallocating the position of Administrative Technician, Salary Range 26 ($75,442-$94,216), to Administrative Technician, Salary Range 22 ($68,347- $85,356); and
h. Reallocating and funding the position of Network Support Specialist, Salary Range 21, ($66,679-$83,273) to Network Support Specialist, Salary Range 24 ($71,807-$89,677); and
i. Reclassifying one Accounting Assistant position, Salary Range 17 ($60,408- $75,442) to Assistant to the Fire Chief, Salary Range 17 ($60,408-$75,442); and
j. Creating one Emergency Management Assistant position, Salary Range 8 ($48,371-$60,409); and
k. Adopt Resolution No. 2025-05, adopting the General Unit Salary, Benefit and Classification Plan; and
1. Adopt Resolution No. 2025-06, adopting the Management, Supervisory and Confidential Employee Benefit and Classification Plan; and
5. Approve the following regarding the Cost Allocation Plan:
a. Approve the update to the City's existing Cost Allocation Plan, effective for Fiscal Year 2024-25 and subsequent fiscal years; and
b. Approve the delegation of authority to the Director of Finance to process any related budget adjustments in Fiscal Year 2024-25.
Councilmember Miller recused himself due to a possible conflict of interest and left the dais at 6:55 p.m.
DISCUSSION: Director of Finance White presented the Agenda Report.
The following members of the public spoke:
• Teri Boon
• Lloyd Rekstad
After Council discussion, the following motions were made:
ACTION: MOTION BY COUNCILMEMBER BEAVER, SECOND BY MAYOR PRO TEM VENABLE, CARRIED 4-0-1 (COUNCILMEMBER MILLER
RECUSED HIMSELF), TO APPROVE RECOMMENDATION #1.
City Council Minutes
03/10/2025 City Council Agenda
15 ACTION: MOTION BY COUNCILMEMBER BEAVER, SECOND BY MAYOR THORP, CARRIED 4-0-1 (COUNCILMEMBER MILLER RECUSED HIMSELF), TO APPROVE RECOMMENDATION #2.
ACTION: MOTION BY MAYOR PRO TEM VENABLE, SECOND BY
COUNCILMEMBER BEAVER, CARRIED 4-0-1 (COUNCILMEMBER MILLER
RECUSED HIMSELF), TO APPROVE THE FOLLOWING WITH THE
EXCEPTION OF THE STRATEGIC PLAN CONSULTANT AND THE MOBILE GENERATOR:
Description Division Type Adjustment Impacted Funds
Mobilc Ccncrator Public Works Expcnsc $ 300,000 Ccncral Fund Citywide utilities - water, electric, gas Public Works Expense $ 350,000 General Fund Arnend PEG Fund Budget for eligible costs -
remove $33k in costs from GF with
anticipated $15k in additional charges City Manager
Additional internet and phone charges
related to Fire and Police buildings IT
Match vendor billing to fiscal year IT
Metered printing transfer between
departments
Additional fuel costs
Equipment repair and replacement
Expense
Expense
Expense
IT Transfer
Fire/Public Works Expense
Fire Expense
General Fund Actual
Reduction PEG Fund
$ 50,000 Budget Increase
$ 14,000 IT !Me rnalService Fund
$ 7,500 IT Internal Service Fund
IT ISF increase/GF
$ 3,500 decrease
$ 20,000 Public Safety Fund
$ 30,000 Public Safety Fund
ACTION: MOTION BY MAYOR THORP, SECOND BY COUNCILMEMBER
BEAVER, CARRIED 4-0-1 (COUNCILMEMBER MILLER RECUSED
HIMSELF), TO REVISIT THIS ITEM WHEN THE BUDGET IS BROUGHT
BACK TO COUNCIL IN MAY AND TO ENSURE THE SALARIES ARE IN LINE WITH THE CLASS AND COMPENSATION STUDY.
ACTION: MOTION BY COUNCILMEMBER BEAVER, SECOND BY MAYOR PRO TEM VENABLE, CARRIED 4-0-1 (COUNCILMEMBER MILLER
RECUSED HIMSELF), TO APPROVE RECOMMENDATION #5.
Councilmember Miller returned to the dais at 8:07 p.m.
City Council Minutes
03/10/2025 City Council Agenda
16 COUNCILMEMBER REPORTS
Mayor Thorp thanked the Sheriffs Department for working City events. He asked them to provide an update on e-bikes in the City of Yucaipa.
Councilmember Miller recognized Rental Coordinator Jenna Campbell for her contributions as a Yucaipa Staff member.
Mayor Pro Tem Venable asked Director Wolfe to update the community on all the upcoming events.
Councilmember Beaver asked Mayor Thorp to create the Yucaipa Diamonds Dream ad -hoc committee and appoint Councilmember Miller and himself.
ANNOUNCEMENTS
None
ADJOURNMENT
The meeting adjourned at 8:21 p.m.
Jon Thorp, Mayor
ATTEST:
Ana V. Sauseda, MMC
Director of General Services/City Clerk
City Council Minutes Page 9 of 9
03/10/2025 City Council Agenda
17 Item No. 2
AGENDA REPORT
DATE:
TO:
FROM: Jennifer Crawford, Acting City yi ager/Treasurer
Phil White, Director of Financ
March 10, 2025
Honorable Mayor and City Council
SUBJECT: Monthly Treasurer's Report January 2025
RECOMMENDATION:
That the City Council receive and file the Monthly Treasurer's Report for January 2025.
BACKGROUND/DISCUSSION:
To comply with the requirements of California Government Code Section 53607 and the recommendation of California Government Code Section 53646, a treasurer's report is submitted to Council monthly.
It is the responsibility of the Finance staff to develop the Monthly Treasurer's Report in a timely manner for review by the City Manager/Treasurer, and ultimately the City Council. It is the function of the Treasurer to deposit and invest funds in accordance with the Investment Policy of the City of Yucaipa to achieve the stated objectives of preservation of capital, liquidity, and return on investment. The purpose of the Monthly Treasurer's Report is to provide the City Council with a snapshot of the City's investment portfolio. The balances included in the Monthly Treasurer's Report represent the market value of the City's investments.
The City utilizes the Monthly Treasurer's Report as one tool to monitor fiscal performance. The City's net position or fund balance (equity) is comprised of assets less liabilities. The portfolio is just one component of assets. The portfolio balance will fluctuate based on investment performance (yield) as well as timing of cash inflows (revenue collection) and cash outflows (expenditure payments).
The yield for the investment held with the Local Agency Investment Fund (LAIF) was 4.366% in January.
While the City does not have outstanding debt related to bond issuances, the City acts in a fiduciary capacity for the Successor Agency to the former Redevelopment Agency and the Chapman Heights Community Facilities District, both of which maintain outstanding bonds. The City pools cash and investments of all funds, except for assets related 03/10/2025 City Council Agenda
18 to the bond issuances of the Successor Agency and Community Facilities District which are required to be held in separate accounts with fiscal agents in accordance with the bond indentures.
As required by the Investment Policy, the attached Monthly Treasurer's Report includes a certification that (1) All investment actions executed since the last report have been made in full compliance with the Investment Policy; and (2) the City will meet its expenditure obligations for the next six months.
FISCAL IMPACT:
There is no fiscal impact.
Attachment(s):
1. Treasurer Report — January
2. Treasurer Managed Portfolio Summary — January
3. LAIF Quarterly Interest Statement — January
4. Wells Fargo Operating Account — January
5. Investments with Fiscal Agent Summary — January
Approved by:
03/10/2025 City Council Agenda
19 ATTACHMENT 1
03/10/2025 City Council Agenda
20 City of Yucaipa
Treasurer's Report - January 31, 2025
Attachment 1
Institution/Investment Type
December 2024
Balance
January 2025
Balance
Funds Under Control of the City:
U.S. Bank Investment Account - Managed by Treasurer
Cash and Equivalents
$ 330,399.29
$ 1,718,290.94
U.S. Government Issues
$ 37,048,350.31
$ 35,909,099.47
Corporate Issues
$ 2,510,672.32
$ 2,437,394.47
Municipal Issues
$ 192,495.50
$ 192,855.00
Held in U.S. Bank Custody Account
$ 40,081,917.42
$ 40,257,639.88
Local Agency Investment Fund (LAIF)
$ 6,735,556.67
$ 15,825,669.85
City Checking Account
$ 13,568,509.90
$ 8,887,545.90
Petty Cash / Change Drawers
$ 2,750.00
$ 2,750.00
Total Funds Under Control of the City
$ 60,388,733.99
$ 64,973,605.63
Funds with Fiscal Agents:
Bank of New York Mellon (Chapman Heights)
CFD 98-1 - Invesco Govt Agency Private 1903
$ 12,068.98
$ 216,500.00
CFD 98-1 - Municipal Bond Insurance Policy
$ 1.00
$ 1.00
CFD 98-1 - Admin Exp Acct
$ 80,354.58
$ 80,354.58
CFD 98-1 - Cash
$ 201,577.53
$ 201,577.53
$ 294,002.09
$ 498,433.11
U.S. Bank (Successor Agency)
RDA 1998 TAB - Blackrock Instl Funds
$ 761.41
$ 4,879.68
RDA 1998 TAB - LAIF
$ 47,480.09
$ 48,032.29
RDA 2004 TAB - Blackrock Instl Funds
$ 163,966.90
$ 298,214.80
RDA 2010 TAB - Blackrock Instl Funds
$ 372,123.14
$ 373,523.46
$ 584,331.54
$ 724,650.23
Total Funds with Fiscal Agents
$ 878,333.63
$ 1,223,083.34
Grand Total
$ 61,267,067.62
$ 66,196,688.97
1. All investment actions executed since the last report have been made in full compliance with the Investment Policy; and
2. The City will meet its expenditure obligations for the next six months. 03/10/2025 City Council Agenda
21 ATTACHMENT 2
03/10/2025 City Council Agenda
22 00209601
65- -01-B -82-037-01
0101-11-04304-01
CITY OF YUCAIPA - TREASURER MANAGED
ACCOUNT
ASSETS
01/31/2025
MARKET VALUE
% OF
MARKET
bank.
Period from January 1, 2025 to January 31, 2025
Cash And Equivalents
U.S. Government Issues
Corporate Issues
Municipal Issues
1,718,290.94
35,909,099.47
2,437,394.47
192,855.00
4.24 88.70
6.02 0.48
Total Assets
40,257,639.88 99.44
Accrued Income
226,006.92 0.56
Grand Total
40,483,646.80 100.00
BONDS 95.20%
CASH EQUIV 8 ACCR 4.80%
03/10/2025 City Council Agenda
23 ATTACHMENT 3
03/10/2025 City Council Agenda
24 2/26/25, 1:08 PM LAIF Regular Monthly Statement
LLa l ifo rn a State i
Fiona Ma, CPA
Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
CITY OF YUCAIPA
TREASURER
34272 YUCAIPA BLVD.
YUCAIPA, CA 92399
Account Number:
January 2025 Statement
ran
Effective Transaction Type Confirm
Date Date Type Number
1/2/2025 1/2/2025
1/15/2025 1/14/2025
1 /21 /2025 1 / 16/2025
Account Summary
Total Deposit:
Total Withdrawal:
RD 1764982
QRD 1767445
RW 1767788
February 26, 2025
LAIF Horne
PMIA Average Monthly
Yields
Tran Type Definitions
Web
Confirm
Number Authorized Caller
1725528 PHILLIP WHITE
N/A SYSTEM
1728342 PHILLIP WHITE
10,090,113.18 Beginning Balance:
-1,000,000.00 Ending Balance:
Amount
10,000,000.00
90,113.18
-1,000,000.00
6,735,556.67
15,825,669.85
https://Iaif114aArc#Ygme661akteett4Aent.aspx
25 1/1
ATTACHMENT 4
03/10/2025 City Council Agenda
26 Analyzed Business Checking - PF
Account number: ■ January 1, 2025 -January 31, 2025 IN Page 1 of 6
CITY OF YUCAIPA
GENERAL OPERATING ACCOUNT
YUCAIPA CA 92399
Questions?
Valls
MOM
Call your Customer Service Officer or Client Services
1-800-AT WELLS (1-800-289-3557)
5:00 AM TO 6:00 PM Pacific Time Monday - Friday
Online: wellsfargo.com
Write: Wells Fargo Bank, N.A. (114)
P.O. Box 6995
Portland, OR 97228-6995
Account summary
Analyzed Business Checking - PF
Account number Beginning balance Total credits Total debits Ending balance $13,568,509.90 $8,076,749.12 -$12,757,713.12 $8,887,545.90 Credits
Deposits
Effective Posted
date date
Amount Transaction detail
01/08
01/08
01/17
01/17
01/30
1,015.00 Deposit
1,550.00 Deposit
10.00 Deposit
450.00 Deposit
100.00 Deposit
$3,125.00 Total deposits
Electronic deposits/bank credits
Effective Posted
date date
Amount Transaction detail
01/02
01/02
01/02
01/02
01/02
01/03
01/03
01/03
01/06
01/06
01/06
01/06
01/06
01/06
01/06
02010 Wells Fargo Bank, N.A.
All rights reserved. Member FDIC.
207.00
469.00
966.00
1,353.00
32,876.70
20,822.48
141,615.48
7,850.15
91.00 343.00
1,514.46
2,170.67
3,002.66
48,838.45
9,228.55
American Express Settlement 241231 5647699172 Comm Devt Desktop Check Deposit
Paymentech Transfer 250102 Tyler Eg Css CA Yucaipa Comm Paymentech Transfer 250102 Tyler Eg Css CA Yucaipa Comm Desktop Check Deposit
County of San Be Ach payment City of Yucaipa
Apport St of CA Apsapports Yucaipa City Treasurer
ZBA Funding Account Transfer From
American Express Settlement 250103 5647699297 General Bi115647699297 American Express Settlement 250104 5647699172 Comm Devt 5647699172 Stripe Transfer St-Q2L8N4D4K1 S5 City of Yucaipa
Paymentech Transfer 250106 Tyler Eg Css CA Yucaipa Comm Paymentech Transfer 250106 Tyler Eg Css CA Yucaipa Comm Desktop Check Deposit
ZBA Funding Account Transfer
004)/10/2025 City Council Agenda
Sheet Seq = 0048462
Sheet 00001 of 00006
27 ATTACHMENT 5
03/10/2025 City Council Agenda
28 City of Yucaipa
Investment with Fiscal Agent Summary
FY 2025
Bank of New York Mellon CFD 98-1
703130 Special Tax Acct - Invesco Govt Agency Private 1903 703132 Principal AC - Cash
703132 Principal AC - Municipal Bond Insurance Policy
703170 Admin Exp Acct
U.S. Bank
RDA 1998 TAB
6711616700 Project Acct - Blackrock Instl Funds
6711616701 Interest Acct - Blackrock Instl Funds
6711616702 Principal Acct - Blackrock Instl Funds
6711616703 Sinking Acct - Blackrock Instl Funds
6711616704 Reserve Acct - Blackrock Instl Funds
6711616704 Reserve Acct - LAIF
RDA 2004 TAB
6711740700 Project Acct - Blackrock Instl Funds
6711740701 Interest Acct - Blackrock Instl Funds
6711740702 Principal Acct - Blackrock Instl Funds
6711740703 Reserve Acct - Blackrock Instl Funds
RDA 2010 TAB
6711740705 Reserve Acct - Blackrock Instl Funds
1/31/2025
$ 216,500.00
$ 201,577.53
$ 1.00
$ 80,354.58
$ 498,433.11
$ 0.24
$ 4,812.50
$ 32.20
$ 34.67
$ 0.07
$ 48,032.29
$ 52,911.97
$ 0.12
$ 150,671.90
$ 237.82
$ 147,304.96
$ 298,214.80
$ 373,523.46
03/10/2025 City Council Agenda
29 DATE: March 10, 2025
TO:
AGENDA REPORT
Honorable Mayor and City Council
Item No. 3
FROM: Fermin Preciado, Director of Development Services/City Engineer ws F.
SUBJECT: City Hall Emergency Electrical Service Back-up Generator RECOMMENDATION:
That the City Council review and consider the options for an emergency electrical service back-up generator for the City Hall facility and approve the expenditure budget adjustment in the General Fund of $300,000 for the purchase of a mobile/portable generator for the City Hall facility.
BACKGROUND/DISCUSSION:
During the week of January 6, 2025, the City of Yucaipa experienced electrical power outages associated with Southern California Edison's (SCE) Public Safety Power Shutoff (PSPS) Program due to the high winds forecasted within the City and surrounding areas.
On January 27, 2025, the City Council discussed, reviewed and adopted the City Council's goals identifying and agreeing upon priorities for the 2025 calendar year. One of the five (5) adopted goals was to `Enhance Emergency Preparedness and Emergency Management Capabilities'. Consistent with this goal, the City Council directed staff to return to Council with a recommendation regarding the installation of an electrical service back-up generator at City Hall to be used during PSPS events, power outages and emergency situations when power outages occur.
The Yucaipa Police Department facility constructed in 2013 located next to City Hall has a permanently fixed 188 KVA diesel generator designed and capable of powering approximately 50% of the Police Department building during power outages. The generator was designed, installed and wired to provide electrical power to certain critical areas of the building requiring approximately 150KVA of the 188KVA produced by the generator, resulting in an additional capacity of approximately 38KVA to be used elsewhere at full demand.
As part of the FY25 Mid -Year Budget Update to the City Council on February 24, 2025, staff presented a recommendation to the City Council to approve an expenditure of $300,000 for the purchase of a mobile/portable diesel generator and associated equipment mounted on a trailer that could be stored at the City's Public Works Yard and transported to City Hall in the event of a PSPS event or an emergency power outage situation. At this meeting, the City Council directed staff to research the possibility and cost to connect the existing 188 KVA generator at the police department facility to the City Hall building to power critical areas of both buildings during power outages. 03/10/2025 City Council Agenda
30 Since only 38KVA of the 188KVA of electrical power produced by the existing Police Department facility generator would be available, this would not be sufficient to provide electrical power to the critical areas of the City Hall building. Approximately 160KVA of power would be required to power the critical areas of City Hall. This means that with a factor of safety for electrical surges, a minimum 375KVA generator would be required to partially power portions of both buildings considered to be critical areas.
The table below compares the cost and lead time for both the mobile/portable diesel generator option and the option to connect City Hall to the existing Police Department facility generator:
330KVA
Mobile/Portable
Diesel Generator
Connection to Yucaipa
Police Department
Facility and 375KVA
Generator Upgrade
Generator
$245,000
$140,000
Fees/Permits/Commissioning
$22,000
$20,000
Concrete Foundation/Pad Improvements
$0
$40,000
Trenching
$0
$80,000
City Hall Panel Separation/Upgrades
$0
$40,000
Disposal
$0
$15,000
Contingency
$18,000
$20,000
Total Estimated Cost
$285,000
$355,000
Lead Time
3-4 Months
12-18 Months
Based on this comparison, staff is recommending that Council approve the expenditure budget adjustment in the General Fund of $300,000 for the purchase of a mobile/portable generator for the City Hall facility.
FISCAL IMPACT:
The proposed recommendation results in a fiscal impact of increased budgeted expenditures of $300,000 in the General Fund.
Approved by:
03/10/2025 City Council Agenda
31 Item No.
AGENDA REPORT
DATE: March 10, 2025
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Develment Services
Phillip White, Director of Financ
SUBJECT: Staffing Adjustments
4 RECOMMENDATION:
That the City Council approve the following staffing adjustments:
1. In the Development Services Department:
a. Eliminating the Senior Development Services Technician position, Salary Range 25 ($73,602-$91,918); and
b. Replace with Public Works / Engineering Specialist position, Salary Range 14 ($56,095-$70,055); and
2. In the Finance Department:
a. Reallocating the position of Administrative Technician, Salary Range 26 ($75,442-$94,216), to Administrative Technician, Salary Range 22 ($68,347- $85,356); and
3. Adopt Resolution No. 2025-05, adopting the General Unit Salary, Benefit and Classification Plan.
BACKGROUND/DISCUSSION:
The City has two positions recently vacated by retirement. Prior to filling these vacancies, department heads considered department need and market pay scales. After consideration, it was determined that:
1. These positions are necessary to effectively deliver services
2. The duties of the positions needed to be adjusted
3. Based on the refreshed duties, compensation did not align with the recently completed classification and compensation study
03/10/2025 City Council Agenda
32 Accordingly, we are recommending authorization to realign the positions with the market.
Staff is requesting authorization to revise the General Unit Employee Salary, Benefit, and Classification Plan as reflected in Resolution 25-05 (Attachment 1). This will allow the City to begin the recruitment process to fill the positions. Additional context on each adjustment follows:
Engineering/Public Works
The City's long-time Senior Development Services Technician retired in December 2024. The current structure of the Department provides an opportunity to fill the need with a lower graded specialist position rather than utilizing the higher graded tech position. Financially, this elimination/replacement results in total budgetary savings of approximately $31,000 in the General Fund.
Finance
After 20 years of service, the City's Administrative Technician retired in October 2024. The duties have been adjusted, and staff is requesting the position to be re -ranged commensurate with the new role. This change results in budgetary savings of approximately $16,000 in the General Fund.
The budgetary savings are calculated by comparing the budgeted cost of the position when filled (actual step) to the budgeted cost of the vacant position (mid -step in accordance with budget policy).
FISCAL IMPACT:
The recommendations result in budgetary savings of $47,000 in the General Fund.
Attachment:
1. Resolution No. 2025-05 - General Unit Employee Salary, Benefit, And Classification Plan Approved by:
03/10/2025 City Council Agenda
33 ATTACHMENT 1
03/10/2025 City Council Agenda
34 RESOLUTION NO. 2025-05
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUCAIPA,
CALIFORNIA, ADOPTING THE REVISED GENERAL UNIT EMPLOYEE
SALARY, BENEFIT, AND CLASSIFICATION PLAN
WHEREAS, it is necessary for the efficient operation of the affairs of the City that the City Council adopt a pay and classification plan.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YUCAIPA HEREBY RESOLVES AS FOLLOWS:
Section 1. Resolution No. 2024-27 is hereby rescinded.
Section 2. The General Unit Salary, Benefit, and Classification Plan shall become effective with the pay period beginning March 22, 2025, by:
a. Eliminating the Senior Development Services Technician position, Salary Range 25 ($73,602-$91,918); and
b. Creating one Public Works / Engineering Specialist position, Salary Range 14 ($56,095-$70,055); and
c. Reallocating the position of Administrative Technician, Salary Range 26 ($75,442-$94,216), to Administrative Technician, Salary Range 22 ($68,347- $85,356).
Section 3. The updated City of Yucaipa General Employees Unit Salary Schedule is attached hereto as Exhibit A.
PASSED, APPROVED, and ADOPTED this 10th day of March, 2025.
Jon Thorp, Mayor
ATTEST:
Ana V. Sauseda, MMC
Director of General Services/City Clerk
03/10/2025 City Council Agenda
35 EXHIBIT A
CITY OF YUCAIPA
GENERAL EMPLOYEES UNIT
SALARY SCHEDULE
(Effective beginning March 22, 2025)
No
Position
Range
Salary Range
2 Accountant
27 77,328-96,572
2 Accounting Assistant
17 60,408-75,442
3 Administrative Assistant
21 66,679-83,273
1 Administrative Technician
26 22
75,442 94,216
68,347-85,356
4 Assistant Maintenance Worker
1 40,692-50,819
2 Assistant Planner
31 85,355-106,597
Associate Planner
35 94,216-117,663
3 Code Enforcement Officer
27 77,328-96,572
8 Community Services Coordinator
20 65,053-81,242
2 Community Services Specialist
10 50,819-63,466
1 Development Services Technician
23 70,055-87,489
1 Geographic Information Systems Technician
21 66,679-83,273
1 Information Technology Technician
10 50,819-63,466
8 Maintenance Worker I
10 50,819-63,466
Maintenance Worker II
14 56,095-70,055
1 Network Support Specialist*
21 66,679-83,273
3 Office Assistant I
10 50,819-63,466
Office Assistant II
14 56,095-70,055
1 Public Works / Engineering Specialist
14 56,095-70,055
1 Senior Administrative Assistant (Public Works)
23 70, 055-87, 489
1 Senior Code Enforcement Officer
31 85,355-106,597
25 73,602 91,918
2 Senior Maintenance Worker
18 61,918-77,328
4 Public Works / Park Ranger *(1)
25 73,602-91,918
* Vacant and unbudgeted
03/10/2025 City Council Agenda
36 DATE: March 10, 2025
TO:
Item No.
AGENDA REPORT
Honorable Mayor and City Council
FROM: Joe Pradetto, Director of Governm
Phillip White, Director of Financ
Fermin Preciado, Director of Deve
Affairs Vc �g
ment Services/City Engineer
5 SUBJECT: Yucaipa Branch Library Project Funding Options RECOMMENDATION:
That the City Council:
1) Receive a report on potential project funding options; and 2) Provide direction to staff on how to proceed on the library project. 3) If Council directs staff to proceed with the library project, provide direction on how to prioritize projects in the adopted Fy25 Capital Improvement Program.
BACKGROUND/DISCUSSION:
The City of Yucaipa has been working to build a new library to replace the existing branch. The project was originally estimated at $20.5 million, but recent construction estimates place the cost closer to $25 million, leaving the City with a $10 million funding gap beyond secured grant contributions.
Additionally, the State's $9 million grant requires the project to be completed by March 2026, a deadline that realistic construction timelines suggest is not achievable unless the State grants an extension.
On February 10, 2025, considering the size of the funding grant, the available reserve balance, and the grant construction timeline, staff recommended to Council that it abandon the library project.
Council instead directed staff to make a formal request to the State Librarian to extend the grant and return with more information. Staff made a formal request to extend the grant and is awaiting a response.
On February 21, the San Manuel Band of Mission Indians alerted the City that it would be terminating its grant contribution because the City would not be able to construct the facility by the March 2026 date outlined in the agreement. In conversations, representatives for the Tribe indicated 03/10/2025 City Council Agenda
37 that they are open to a future partnership when the project becomes more certain. As for now, the Tribe had more urgent uses for the money.
As we wait for the State's response, staff prepared various funding options. While the need for a modern library is clear, the decision to fund this project must be weighed against potential financial risk and other capital improvement projects that address immediate public safety and infrastructure vulnerabilities. Therefore, many of the funding options are presented, but not recommended.
Funding Options
If the City chooses to fund the library now, it must find $10 million in additional funding. There are three ways to close this gap: 1) come up with more cash, 2) borrow, or 3) a combination of the two.
Below are potential funding options, along with their strengths, weaknesses, and risks.
Funding
Option
Strengths
Weaknesses
Risk
Level
Viability Under
Current
Constraints
State
Infrastructure
Bank Loan
Low -interest rates;
structured repayment;
government -backed
Still requires debt
repayment; adds long-
term obligations;
contributes to structural
deficit
Medium
Possible, but
adds debt
General
Obligation
Bond
Voter -approved;
spreads cost over
time; potential
community buy -in
Requires public vote;
lengthy process;
uncertain approval
High
Unlikely due to
timing
Lease -to-
Own
Spreads cost over
time; avoids large
upfront expenditure
Market -dependent
feasibility; may not
attract interest;
contributes to structural
deficit
Medium
Possible, if loan
amount is
attractive
Internal Fund
Borrowing
Immediate access to
funds; avoids external
debt
Strains general fund;
contributes to structural
deficit
High
Risky,
considering past
financial strain
Use City
Reserves
Immediate funding
without borrowing
Drains reserves; weakens
financial stability
Very
High
Not
recommended
due to fiscal
danger
Additional
Grants
(Limited)
Non -repayable
funding; reduces
financial burden
Limited availability;
highly competitive
Medium
Limited impact;
may not close
the gap
Relinquish
Grant &
Reassess
Avoids financial risk;
allows time for
sustainable funding
plan. Consideration
can be included in the
Strategic Plan
Delays project; requires
alternative funding
strategy
Low
Most responsible
choice given
constraints
03/10/2025 City Council Agenda
38 Using reserves to fund the library would be financially dangerous. It would drain two-thirds of the City's general fund reserves, leaving only $4.5 million available —a level far too low to protect the City from unexpected emergencies, economic downturns, or urgent infrastructure needs. Borrowing funds through loans or lease -to -own agreements spreads the cost over time, but it still adds debt service payments that could further strain the City's already tight budget. General obligation bonds require voter approval and take time to implement, making them an unlikely solution for the current funding gap. Seeking more grants is an ongoing effort, but securing an additional $10 million is highly unlikely. The City has already been awarded one of the largest available state library grants.
If the City funds the library now, it must do so at the expense of other critical infrastructure projects.
The financial risks of prioritizing the library over other capital projects must be carefully weighed.
If no additional funding is secured, the most responsible option is to delay the project and reassess a long-term funding strategy.
Library and Capital Improvement Program
The City maintains a long list of approved but partially unfunded capital projects, including flood control improvements to protect critical infrastructure from storm damage, road repairs and expansions to improve traffic flow and public safety, and other publicly -demanded public park and recreation uses, including pickleball. These projects are not just wish list items; many are essential to prevent costly damage from flooding and improve public safety.
By approving and funding the library project, the City would elevate it above all other pending projects —regardless of urgency or direct impact on public safety.
If the City does not move forward with the library, there are no direct damages or safety risks. If the City delays flood control projects, Yucaipa remains vulnerable to storm flow damage, which could result in costly emergency repairs to public and private properties.
The library project is important, but it does not present an immediate financial or safety risk. The existing library remains functional, even if it is outdated. Flood control projects are among the most urgent needs. If funding is delayed, the City is at risk of incurring costly storm damage that could result in millions of dollars in emergency repairs —costs that would have to come out of reserves.
Road and traffic safety improvements have a direct impact on public safety. Delaying these projects could increase accidents and long-term repair costs.
Below is a list of Council -approved but unfunded capital projects included in the adopted FY25 Capital Improvement Program (CIP).
03/10/2025 City Council Agenda
39 Project Description
Estimated
Project
Cost
Authorized
Funding
Additional
Funding
Needed
Wilson III Basin
$33,006,425
$17,006,425
$16,000,000
Wildwood Creek Basin # 4
$4,684,000
$3,184,000
$1,500,000
Intersections along Avenue E
$16,090,000
$10,090,000
$6,000,000
Yucaipa Boulevard Improvements - 15th Street
to I-10 Freeway
$24,193,000
$15,693,000
$8,500,000
Oak Glen Road Widening — Colorado Street to
Outer Highway 10 South
$2,238,889
$1,293,889
$945,000
Avenue E Sidewalks — 13th Street to Dunlap
Channel
$1,348,000
$598,000
$750,000
Pendleton Road Low Water Crossing at Oak
Glen Creek
$10,865,000
$2,865,000
$8,000,000
Dunlap Park
$11,855,000
$1,855,000
$10,000,000
7th Street Pickleball Facility
$1,220,000
$500,000
$720,000
Total Additional Funding Needed
$52,415,000
In addition to the above CIP projects, the City has approximately $2.6 million in deferred maintenance projects at various parks and public facilities.
Summary
A new library is a community amenity, but the decision to move forward must be made in the context of broader capital improvement needs. Approving and funding the library project now would require a $10 million commitment, which could come from reserves, loans, or debt. It would move the library ahead of all other unfunded capital projects, including flood control, road repairs, and park improvements. It would leave the City financially vulnerable by draining reserves or taking on risky financing.
Request For Direction
Staff is operating under the assumption that the State's $9 million grant is the funding that makes the library a viable project. To plan a strategy, staff would like to clarify assumptions and ask for Council direction considering two scenarios: 1) State denies our extension request and 2) State approves our extension request.
1. If the State denies the City's request for a grant extension, how would the Council like to proceed with the project?
2. If the State approves the City's extension request, which of the funding options would the Council like staff to investigate further? Are there any options the Council would like to eliminate?
Alternatively, the library project could be studied as part of the Strategic Plan which is one of the five goals the City Council adopted for calendar year 2025. 03/10/2025 City Council Agenda
40 FISCAL IMPACT:
In anticipation of the $9,000,000 State library grant funding, the adopted FY25 Budget identifies $3,000,000 in the Capital Project Fund to be used for capital projects. While the FY25 budget document does not specifically identify the $3,000,000 to be used for the library, these funds could potentially be used for the City's local match requirement associated with the library grant.
Alternatively, these funds could also be used to fund partially completed projects identified in the table above in need of additional funding or the funds could be used to fund a portion or all of the $2.6 million in deferred maintenance needs at existing City parks and public facilities.
A directive to proceed with the Project will direct staff to begin incurring design costs. The City's share of the Project's cost has been updated to an estimated $9.8 million comprised of $1.4 million in design, $2.5 million in site improvements, $3 million towards construction and $2.9 million for project management. The $9.8 million represents approximately 2/3 of the Unassigned Fund Balance in the General Fund ($14.9 million at 6/30/24) and which does not include the impacts of current -year activity (budgetary deficit of $4.4 million). c.<
Approved bye
03/10/2025 City Council Agenda
41