Item No. 1
AGENDA REPORT
DATE: March 10, 2025
TO: Honorable Mayor and City Council
FROM: Ana V. Sauseda, Director of General Services/City Clerk 4l/5' SUBJECT: Approve the City Council/Successor Agency/Housing Authority Minutes of February 24, 2025
RECOMMENDATION:
That the City Council approve the City Council/Successor Agency/Housing Authority Minutes of February 24, 2025.
Attachment(s):
1. Regular Meeting Minutes — 02/24/2025
Approved by:
ATTACHMENT 1
City of Yucaipa
City Council/Successor Agency/Housing Authority Minutes Regular Meeting of February 24, 2025
City Hall Council Chambers
34272 Yucaipa Blvd., Yucaipa, CA 92399
CLOSED SESSION — 4:00 PM
CALL TO ORDER
Mayor Thorp called the Closed Session meeting to order at 4:00 p.m.
CITY COUNCIL ROLL CALL
PRESENT: Jon Thorp, Mayor
Chris Venable, Mayor Pro Tem
Bob Miller, Councilmember
Judy Woolsey, Councilmember
ABSENT: Justin Beaver, Councilmember
PUBLIC COMMENT
None
CLOSED SESSION — 4:00 PM
A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: APN: 030019126 & APN: 030019134
Agency Negotiator: City Manager Chris Mann
Negotiating parties: Circle K Stores, Inc.
Under Negotiation: Price and Terms of Payment
B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 36104 Oak Glen Rd, Yucaipa, CA 92399
Agency Negotiator: City Manager Chris Mann
Negotiating parties: Elberta LLC
Under Negotiation: Price and Terms of Payment
C. CONFERENCE WITH LEGAL COUNSEL -- ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9:
Significant Exposure to Litigation (1) case
D. CONFERENCE WITH LEGAL COUNSEL — PURSUANT TO GOVT. CODE SECTION 54957 — Public Employment; Annual Public Employee Performance Evaluation - City Attorney
City Council Minutes Page 1 of 9
E. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Section 54957.6:
Agency Designated Representatives: City Council
Unrepresented Employee: City Manager Chris Mann
The City Council entered Closed Session at 4:01 p.m.
OPEN SESSION — 6:00 PM
CALL TO ORDER
Mayor Thorp called to order the Special Meeting of the City Council/Successor Agency/Housing Authority at 6:03 p.m.
INVOCATION
The invocation was led by Pastor Olin Richey.
PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by Captain Walker.
CITY COUNCIL ROLL CALL
PRESENT: Jon Thorp, Mayor
Chris Venable, Mayor Pro Tem
Justin Beaver, Councilmember
Bob Miller, Councilmember
Judy Woolsey, Councilmember
ABSENT: None
STAFF
PRESENT: Chris Mann, City Manager
Steven Pacifico, City Attorney
Ana Sauseda, Director of General Services/City Clerk
City Council Minutes Page 2 of 9
CLOSED SESSION REPORT
City Attorney Graham stated that the Council gave settlement direction on Item C by consensus.
CHANGES TO THE AGENDA
City Manager Chris Mann stated that Item 9 would be continued to the March 10th regular City Council Meeting.
SPECIAL PRESENTATION
Recognition of Yu -Capture Contest Winners was presented by Marketing Coordinator Emma Hartgrove.
PUBLIC SAFETY UPDATE
• Police — Captain Walker presented the statistics for January, 2025. • Fire — Chief Malinowski presented the statistics for January, 2025. • Code Enforcement — Trevor Benson, Public Safety Manager, presented the statistics for January, 2025.
PUBLIC COMMENT
The following members of the public spoke:
• Dr. Hansen Wang
• Pam Stull
• Mary Ruhter
• Amy Simmons
• Rain Mendoza
• Ro Randolph
CITY COUNCIL CONFLICT OF INTEREST DISCLOSURE
Mayor Thorp asked if there were any conflicts to disclose. There were no items disclosed.
CONSENT AGENDA
1. SUBJECT: APPROVE THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MINUTES OF FEBRUARY 10, 2025
RECOMMENDATION: That the City Council approve the City Council/Successor Agency/Housing Authority minutes of February 10, 2025.
2. SUBJECT: MONTHLY REPORT ON YUCAIPA APP USAGE — JANUARY, 2025 RECOMMENDATION: That the City Council receive and file a report of the user activity on the Yucaipa App for the month of January, 2025.
City Council Minutes Page 3 of 9
4. SUBJECT: SUMMARY VACATION OF RIGHT-OF-WAY — GATEWAY PROJECT RECOMMENDATION: That the City Council:
1. Adopt Resolution No. 2025-03, ordering the Summary Vacation of Right -of -Way and determining a categorical exemption under the California Environmental Quality Act (CEQA), pursuant to Class 1, Section 15301(c).; and
2. Approve the related actions included in the resolution; and
3. Authorize the City Manager, or his designee, to execute the necessary documents to complete the summary vacation process.
5. SUBJECT: AMENDED PROFESSIONAL SERVICES AGREEMENT WITH PROPS AV
RECOMMENDATION: That the City Council authorize the City Manager or his designee to administer the terms of the Amended Professional Services Agreement (Agreement) for FY25 with Props AV.
6. SUBJECT: FACILITY LEASE AGREEMENT — REDLANDS SWIM TEAM 7TH STREET POOL 12385 7TH STREET
RECOMMENDATION: That the City Council authorize the City Manager to execute the lease agreement with Redlands Swim Team, Inc, a California Non -Profit. for the temporary use of the identified City facility.
7. SUBJECT: 2024 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) — POLICE DEPARTMENT
RECOMMENDATION: That the City Council:
1. Accept the 2024 JAG award in the amount of $12,134 to fund the acquisition of eligible safety equipment; and
2. Authorize an amendment to the FY25 Budget to recognize the 2024 JAG award with an increase in grant revenue and the expenditure budgets in the Miscellaneous Special Revenue Fund in the amount of $12,134; and
3. Authorize the Mayor to execute the Certifications and Assurances as the Chief Executive of the City.
ACTION: MOTION BY COUNCILMEMBER BEAVER, SECOND BY
COUNCILMEMBER WOOLSEY, CARRIED 5-0, TO APPROVE CONSENT
AGENDA ITEM NOS. 1, 2 AND 4 THROUGH 7.
City Council Minutes Page 4 of 9
PULLED CONSENT ITEM
3. SUBJECT: THERESA MASSARO (CASE NO. 24-0001/OAK): AN OAK TREE PERMIT FOR THE REMOVAL OF TWELVE (12) TUCKER OAK TREES AT 13582 OAK MOUNTAIN DRIVE; APN: 0322-791-12
RECOMMENDATION: That the City Council approve the Planning Commission's recommendation of Oak Tree Permit No. 24-0001 for the removal of twelve (12) structurally compromised oak trees with a 1:1 replacement ratio, consistent with the City's Municipal Code, to allow adequate space for the construction of a new single-family residence.
DISCUSSION: Assistant Planner Farmer presented the Agenda Report.
After Council discussion, the following motion was made:
ACTION: MOTION BY MAYOR THORP, SECOND BY MAYOR PRO TEM
VENABLE, CARRIED 5-0, TO APPROVE STAFF'S RECOMMENDATION.
DISCUSSION ITEMS
8. SUBJECT: CODE ENFORCEMENT FINE FORGIVENESS PROGRAM
RECOMMENDATION: That the City Council adopt Resolution No. 2025-04, establishing the City of Yucaipa Code Enforcement Fine Forgiveness Program, which sets forth procedures and eligibility requirements for waiving outstanding fines associated with corrected violations under the Yucaipa Municipal Code.
DISCUSSION: Public Safety Manager Benson presented the Agenda Report.
After Council discussion, the following motion was made:
ACTION: MOTION BY MAYOR PRO TEM VENABLE, SECOND BY
COUNCILMEMBER BEAVER, CARRIED 5-0, TO APPROVE STAFF'S
RECOMMENDATION.
10. SUBJECT: REQUEST FOR PROPOSALS FOR CITY ATTORNEY SERVICES RECOMMENDATION: That the City Council review the Request for Proposals for City Attorney Services and provide direction as needed.
DISCUSSION: Director of General Services/City Clerk Sauseda presented the Agenda Report.
City Council Minutes Page 5 of 9
After Council discussion, the following motion was made:
ACTION: MOTION BY MAYOR THORP, SECOND BY MAYOR PRO TEM
VENABLE, CARRIED 5-0, TO APPROVE STAFF'S RECOMMENDATION AND
TO APPOINT HIMSELF AND COUNCILMEMBER MILLER TO THE AD -HOC COMMITTEE WHICH WILL REVIEW THE RFP.
11. SUBJECT: FY25 MID -YEAR BUDGET STATUS AND ADJUSTMENTS RECOMMENDATION: That the City Council:
1. Approve the following revenue budget adjustments:
a. Additional solid waste Franchise Fee revenue to be collected in FY25 of $2,100,000; and
b. Additional Sales & Use Tax revenue to be collected in FY25 of $500,000; and
2. Receive and file the staff -level approved budget adjustment log; and
3. Approve the expenditure budget adjustments totaling $696,500 in the General Fund, $25,000 in the IT Internal Service Fund, $50,000 in the Public Safety Fund, and $50,000 in the PEG Fund; and
4. Approve the following staffing adjustments:
a. Funding the position of Director of Community Development, Salary Range 57 ($167,773-$209,526); and
b. Reallocating the position of Housing & Economic Development Analyst, Salary Range 28 ($81,984-$102,387) to Economic Development Manager, Salary Range 43 ($118,738-$148,287); and
c. Reclassifying and funding the position of Systems Analyst, Salary Range 28 ($81,984-$102,387) to Procurement and Contracts Analyst, Salary Range 28 ($81,984-$102,387); and
d. Reallocating the position of Senior Administrative Assistant (Public Works), Salary Range 23 ($70,055-$87,489), to Senior Administrative Assistant (Public Works), Salary Range 25 ($73,602-$91,918); and
e. Eliminating the Senior Development Services Technician position, Salary Range 25 ($73,602-$91,918); and
f. Creating one Public Works / Engineering Specialist position, Salary Range 14 ($56,095-$70,055); and
City Council Minutes Page 6 of 9
g. Reallocating the position of Administrative Technician, Salary Range 26 ($75,442-$94,216), to Administrative Technician, Salary Range 22 ($68,347- $85,356); and
h. Reallocating and funding the position of Network Support Specialist, Salary Range 21, ($66,679-$83,273) to Network Support Specialist, Salary Range 24 ($71,807-$89,677); and
i. Reclassifying one Accounting Assistant position, Salary Range 17 ($60,408- $75,442) to Assistant to the Fire Chief, Salary Range 17 ($60,408-$75,442); and
j. Creating one Emergency Management Assistant position, Salary Range 8 ($48,371-$60,409); and
k. Adopt Resolution No. 2025-05, adopting the General Unit Salary, Benefit and Classification Plan; and
1. Adopt Resolution No. 2025-06, adopting the Management, Supervisory and Confidential Employee Benefit and Classification Plan; and
5. Approve the following regarding the Cost Allocation Plan:
a. Approve the update to the City's existing Cost Allocation Plan, effective for Fiscal Year 2024-25 and subsequent fiscal years; and
b. Approve the delegation of authority to the Director of Finance to process any related budget adjustments in Fiscal Year 2024-25.
Councilmember Miller recused himself due to a possible conflict of interest and left the dais at 6:55 p.m.
DISCUSSION: Director of Finance White presented the Agenda Report.
The following members of the public spoke:
• Teri Boon
• Lloyd Rekstad
After Council discussion, the following motions were made:
ACTION: MOTION BY COUNCILMEMBER BEAVER, SECOND BY MAYOR PRO TEM VENABLE, CARRIED 4-0-1 (COUNCILMEMBER MILLER
RECUSED HIMSELF), TO APPROVE RECOMMENDATION #1.
City Council Minutes Page 7 of 9
ACTION: MOTION BY COUNCILMEMBER BEAVER, SECOND BY MAYOR THORP, CARRIED 4-0-1 (COUNCILMEMBER MILLER RECUSED HIMSELF), TO APPROVE RECOMMENDATION #2.
ACTION: MOTION BY MAYOR PRO TEM VENABLE, SECOND BY
COUNCILMEMBER BEAVER, CARRIED 4-0-1 (COUNCILMEMBER MILLER
RECUSED HIMSELF), TO APPROVE THE FOLLOWING WITH THE
EXCEPTION OF THE STRATEGIC PLAN CONSULTANT AND THE MOBILE GENERATOR:
Description Division Type Adjustment Impacted Funds
Mobilc Ccncrator Public Works Expcnsc $ 300,000 Ccncrat Fund Citywide utilities - water, electric, gas Public Works Expense $ 350,000 General Fund Amend PEG Fund Budget for eligible costs -
remove $33k in costs from GF with
anticipated $15k in additional charges City Manager
Additional internet and phone charges
related to Fire and Police buildings IT
Match vendor billing tofiscalyear IT
Metered printing transfer between
departments
Additional fuel costs
Equipment repair and replacement
Expense
Expense
Expense
IT Transfer
Fire/Public Works Expense
Fire Expense
General Fund Actual
Reduction PEG Fund
$ 50,000 Budget Increase
$ 14,000 IT Internal Service Fund
$ 7,500 IT Internal Service Fund
IT ISF increase/GF
$ 3,500 decrease
$ 20,000 Public Safety Fund
$ 30,000 Public Safety Fund
ACTION: MOTION BY MAYOR THORP, SECOND BY COUNCILMEMBER
BEAVER, CARRIED 4-0-1 (COUNCILMEMBER MILLER RECUSED
HIMSELF), TO REVISIT THIS ITEM WHEN THE BUDGET IS BROUGHT
BACK TO COUNCIL IN MAY AND TO ENSURE THE SALARIES ARE IN LINE WITH THE CLASS AND COMPENSATION STUDY.
ACTION: MOTION BY COUNCILMEMBER BEAVER, SECOND BY MAYOR PRO TEM VENABLE, CARRIED 4-0-1 (COUNCILMEMBER MILLER
RECUSED HIMSELF), TO APPROVE RECOMMENDATION #5.
Councilmember Miller returned to the dais at 8:07 p.m.
City Council Minutes Page 8 of 9
COUNCILMEMBER REPORTS
Mayor Thorp thanked the Sheriffs Department for working City events. He asked them to provide an update on e-bikes in the City of Yucaipa.
Councilmember Miller recognized Rental Coordinator Jenna Campbell for her contributions as a Yucaipa Staff member.
Mayor Pro Tem Venable asked Director Wolfe to update the community on all the upcoming events.
Councilmember Beaver asked Mayor Thorp to create the Yucaipa Diamonds Dream ad -hoc committee and appoint Councilmember Miller and himself.
ANNOUNCEMENTS
None
ADJOURNMENT
The meeting adjourned at 8:21 p.m.
Jon Thorp, Mayor
ATTEST:
Ana V. Sauseda, MMC
Director of General Services/City Clerk
City Council Minutes Page 9 of 9