CITY OF
pee
AGENDA REPORT
Item No. 1
DATE: April 14, 2025
TO: Honorable Mayor and City Council
FROM: Ana V. Sauseda, Director of General Services/City Clerk 4l/5' SUBJECT: Approve the City Council/Successor Agency/Housing Authority Minutes of March 24, 2025
RECOMMENDATION:
That the City Council approve the City Council/Successor Agency/Housing Authority Minutes of March 24, 2025.
Attachment(s):
1. Regular Meeting Minutes — 03/24/2025
Approved by:
ATTACHMENT 1
City of Yucaipa
City Council/Successor Agency/Housing Authority Minutes Regular Meeting of March 24, 2025
City Hall Council Chambers
34272 Yucaipa Blvd., Yucaipa, CA 92399
CLOSED SESSION — 3:30 PM
CALL TO ORDER
Mayor Thorp called the Closed Session meeting to order at 3:30 p.m.
CITY COUNCIL ROLL CALL
PRESENT: Jon Thorp, Mayor
Chris Venable, Mayor Pro Tem
Bob Miller, Councilmember
Judy Woolsey, Councilmember
ABSENT: Justin Beaver, Councilmember (arrived after Closed Session had started)
PUBLIC COMMENT
There were no comments.
CLOSED SESSION — 3:30 PM
A. PUBLIC EMPLOYEE APPOINTMENT
Pursuant to Section 54957
Title: City Attorney
B. CONFERENCE WITH LEGAL COUNSEL —
Pursuant to Section 54956.9(d)(1)
Name of case: Ana Sauseda v. Colleen Wang,
E083758
EXISTING LITIGATION
Court of Appeal (Fourth District) Case No.
C. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
Pursuant to Section 54956.9(d)(1)
Name of case: Yucaipa Preservation Society v. City of Yucaipa, San Bernardino County Superior Court Case No. CIVSB 2430625
D. CONFERENCE WITH LEGAL COUNSEL -- ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9:
Significant Exposure to Litigation (1) case
City Council Minutes Page 1 of 8
E. PUBLIC EMPLOYEE APPOINTMENT (Process and Preliminary Matters) Pursuant to Section 54957
Title: Interim City Manager
The City Council entered Closed Session at 3:30 p.m.
OPEN SESSION — 6:00 PM
CALL TO ORDER
Mayor Thorp called to order the Regular Meeting of the City Council/Successor Agency/Housing Authority at 6:00 p.m.
INVOCATION
The invocation was led by Pastor Randy Balling of Grace Point Fellowship.
PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by Captain Mike Walker.
CITY COUNCIL ROLL CALL
PRESENT: Jon Thorp, Mayor
Chris Venable, Mayor Pro Tem
Justin Beaver, Councilmember
Bob Miller, Councilmember
Judy Woolsey, Councilmember
ABSENT: None
STAFF
PRESENT: Jennifer Crawford, Acting City Manager
Steven Pacifico, City Attorney
Ana Sauseda, Director of General Services/City Clerk
CLOSED SESSION REPORT
City Attorney Steven Pacifico stated that the Council considered items A and C during Closed Session but there was no reportable action. The Council will resume Closed Session after the completion of Open Session to consider Items B, D and E.
City Council Minutes Page 2 of 8
CHANGES TO THE AGENDA
Acting City Manager Crawford stated that there was an amendment to Item No. 7. Copies of the amendment were provided to the Council, uploaded to the City's website, and were made available for members of the public.
Councilmember Beaver asked for a moment of Silence in honor of Deputy Hector Cuevas.
Councilmember Beaver asked that the Council consider adding an item to the agenda to discuss the City's Flag Policy.
ACTION: MOTION BY MAYOR PRO TEM VENABLE, SECOND BY
COUNCILMEMBER MILLER, CARRIED 5-0, TO ADD THE URGENCY DISCUSSION ITEM.
PUBLIC SAFETY UPDATE
• Police — Captain Walker presented the statistics for February, 2025. • Fire — Chief Brown presented the statistics for February, 2025. • Code Enforcement — Trevor Benson, Public Safety Manager, presented the statistics for February, 2025.
PUBLIC COMMENT
The following members of the public spoke:
• Gus Garcia
• Mary Ruhter
• Hansen Wang
CITY COUNCIL CONFLICT OF INTEREST DISCLOSURE
Mayor Thorp asked if there were any conflicts to disclose. There were no items disclosed.
CONSENT AGENDA
1. SUBJECT: APPROVE THE SPECIAL CITY COUNCIL MEETING MINUTES OF MARCH 3, 2025 AND THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MINUTES OF MARCH 10, 2025
RECOMMENDATION: That the City Council approve the Special City Council Meeting Minutes of March 3, 2025, and the City Council/Successor Agency/Housing Authority Minutes of March 10, 2025.
2. SUBJECT: MONTHLY REPORT ON YUCAIPA APP USAGE — FEBRUARY 2025 RECOMMENDATION: That the City Council receive and file a report of the user activity on the Yucaipa App for the month of February, 2025.
City Council Minutes Page 3 of 8
3. SUBJECT: ACCEPTANCE OF CONTRACT WORK — 13TH ST SKATE PARK SEAT WALL — PROJECT NO. 11225
RECOMMENDATION: That the City Council:
1. Accept the contract work completed by Gentry General Engineering in the amount of $38,856 for the Installation of the 13th St Skate Park seat wall— Project No. 11225 (Project); and
2. Authorize the recordation of the Notice of Completion for the Project; and
3. Accept the as -built plans for the Project.
4. SUBJECT: ACCESS EASEMENT ACCEPTANCE — OAK GLEN ROAD AND COLORADO STREET (APN 0301-174-07)
RECOMMENDATION: That the City Council:
1. Accept a Grant of Easement for access purposes located at 32788 Oak Glen Road (APN 0301-174-07), from SG Opal Inc.; and
2. Authorize the City Manager, or his designee, to execute the necessary documents to complete the easement acceptance process.
5. SUBJECT: FY25 BUDGET ADJUSTMENT — CITY MANAGER SEPARATION
PAYMENTS
RECOMMENDATION: That the City Council approve a FY25 Budget adjustment to the General Fund in the amount of $372,000 and authorize staff to execute payments related to the separation agreement.
ACTION: MOTION BY COUNCILMEMBER WOOLSEY, SECOND BY MAYOR PRO TEM VENABLE, CARRIED 5-0, TO APPROVE CONSENT AGENDA ITEM NOS. 1 THROUGH 5.
DISCUSSION ITEMS
6. SUBJECT: SPECIAL EVENT PERMIT APPLICATION — REDLANDS BIKE
CLASSIC
RECOMMENDATION: That the City Council:
1. Approve the Special Event Permit Application (SEPA) submitted by the Redlands Bicycle Classic Inc. (RBC) to conduct the Redlands Community Hospital Crafton Hills Road Race (Race) on Friday, April 11, 2025; and
2. Authorize temporary flow restrictions on City streets.
City Council Minutes Page 4 of 8
DISCUSSION: Director of Community Services Wolfe presented the Agenda Report.
Applicant Mark Shaw discussed the event.
After Council discussion, the following Motion was made:
ACTION: MOTION BY COUNCILMEMBER BEAVER, SECOND BY
COUNCILMEMBER MILLER, CARRIED 5-0, TO APPROVE STAFF'S
RECOMMENDATION.
7. SUBJECT: CITIZEN SERVICE APPOINTMENTS TO CITY COMMITTEES RECOMMENDATION: That the City Council:
1. Consider the application received for one of the two vacant Mobilehome Park Residents under Rent Control category of the Mobilehome Park Committee and make an appointment if appropriate; and
2. Appoint five (5) residents of the City to the Measure S Citizen Oversight Committee; and
3. Appoint two (2) non -voting members of the City Council to the Youth Advisory Committee.
DISCUSSION: Director of General Services/City Clerk Sauseda presented the Agenda Report.
The following members of the public spoke:
• Michael McCue
• Renae Wadell
• Teri Boon
• Hansen Wang
Mobilehome Park Committee
Motion by Mayor Pro Tem Venable/Second Councilmember Beaver carried 5-0 to appoint the following:
Bruce Nelson - Yucaipa Mobilehome Park Residents under Rent Control Measure S Citizen Oversight Committee
Greg Franklin was nominated by Councilmember Miller and appointed by a majority vote of the Council.
City Council Minutes Page 5 of 8
Denise Allen was nominated by Mayor Pro Tem Venable and appointed by a majority vote of the Council.
Kenny Wilson was nominated by Councilmember Woolsey and appointed by a majority vote of the Council.
Dr. Hansen Wang was nominated by Councilmember Beaver and appointed by a majority vote of the Council with Councilmember Woolsey voting No.
Kevin Gregory was nominated by Mayor Thorp and appointed by a majority vote of the Council.
Youth Advisory Committee
Mayor Pro Tem Venable and Councilmember Beaver were appointed to the Youth Advisory Committee as the non -voting Councilmembers.
8. SUBJECT: S.T.A.R.S. AFTER SCHOOL PROGRAM IMPACT REPORT RECOMMENDATION: That the City Council receive and file the STARS After School Program Impact Report.
DISCUSSION: Director of Community Services Wolfe presented the Agenda Report.
This item was a receive and file only.
9. SUBJECT: COMMUNITY ACTIVITY GRANT PROGRAM (CAG) GUIDELINES
AND FUNDING LEVELS FOR CAG AND NON -DEPARTMENT NOT -FOR -PROFIT ORGANIZATIONS FOR FISCAL YEAR (FY) 25/26
RECOMMENDATION: That the City Council:
1. Approve the CAG Application Review Ad -Hoc Committee (Committee) recommendation to amend the FY 25/26 guidelines to designate the Scherer Community & Nutrition Center as the only City facility made available to accommodate in-kind/fee waiver requests; and
2. Approve the Committee's recommendation to maintain the appropriations of $40,000 for in-kind/fee waivers and $20,000 for financial requests for the FY 25/26 CAG cycle; and
3. Approve the Committee's recommendation to appropriate funding for FY 25/26 to Non - Department Not -for -Profit organizations as outlined in the staff report.
DISCUSSION: Director of General Services/City Clerk Sauseda presented the Agenda Report.
City Council Minutes Page 6 of 8
ACTION: MOTION BY COUNCILMEMBER BEAVER, SECOND BY MAYOR THORP, CARRIED 5-0, TO APPROVE STAFF'S RECOMMENDATION.
10. SUBJECT: STRATEGIC PLAN — REQUEST FOR DIRECTION
RECOMMENDATION: That the City Council direct staff to commence the strategic planning process.
DISCUSSION: Director of Finance White presented the Agenda Report.
After Council discussion, the following Motion was made:
ACTION: MOTION BY COUNCILMEMBER BEAVER, SECOND BY MAYOR PRO TEM VENABLE, CARRIED 5-0, TO MOVE THIS ITEM FORWARD TO THE RFP PROCESS.
11. SUBJECT: 2024 GENERAL PLAN AND HOUSING ELEMENT PROGRESS REPORT RECOMMENDATION: That the City Council receive and file the 2024 General Plan and Housing Element Progress Reports for the implementation of the City's General Plan.
DISCUSSION: Deputy Director of Community Development/City Planner Matlock presented the Agenda Report.
This item was a receive and file only.
12. SUBJECT: CITY FLAG POLICY
This Urgency Item was added to the agenda per the request of Councilmember Beaver.
After Council discussion, the following Motion was made:
ACTION: MOTION BY COUNCILMEMBER BEAVER, SECOND BY MAYOR PRO TEM VENABLE, CARRIED 5-0, TO BRING BACK THE CITY'S FLAG POLICY FOR DISCUSSION.
COUNCILMEMBER REPORTS
Mayor Thorp announced the upcoming Run for the Hills event. He attended the 100th birthday celebration for Dorothy Womack alongside Councilmember Woolsey.
Councilmember Woolsey attended the Yucaipa Valley Water District meeting and gave a brief update. She attended orientation for her position as an Alternate Board Member with Omnitrans and attended their all -day workshop in Rancho Cucamonga.
Councilmember Miller had no reports.
City Council Minutes Page 7 of 8
Mayor Pro Tem Venable announced the upcoming Adopt a Park Maintenance event. He encouraged the City Committees to support the event. He also announced the upcoming Sara Evans concert.
Councilmember Beaver had no reports.
ANNOUNCEMENTS
The next regular meeting is scheduled for Monday, April 14, 2025.
ADJOURNMENT
The Mayor adjourned the meeting to Closed Session at 7:51 p.m.
CLOSED SESSION
The City Council entered Closed Session at 7:51 p.m. with all members present.
The City Council reconvened into Open Session at 9:49 p.m.
CLOSED SESSION REPORT
City Attorney Pacifico announced that the Council gave direction on Item D by consensus.
ADJOURNMENT
The meeting adjourned at 9:49 p.m.
Jon Thorp, Mayor
ATTEST:
Ana V. Sauseda, MMC
Director of General Services/City Clerk
City Council Minutes Page 8 of 8