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Item No. 1
AGENDA REPORT
DATE: April 28, 2025
TO: Honorable Mayor and City Council
FROM: Ana V. Sauseda, Director of General Services/City Clerk 4kl ' SUBJECT: Approve the City Council/Successor Agency/Housing Authority Minutes of April 14, 2025
RECOMMENDATION:
That the City Council approve the City Council/Successor Agency/Housing Authority Minutes of April 14, 2025.
Attachment(s):
1. Regular Meeting Minutes — 04/14/2025
Approved by:
ATTACHMENT 1
City of Yucaipa
City Council/Successor Agency/Housing Authority Minutes Regular Meeting of April 14, 2025
City Hall Council Chambers
34272 Yucaipa Blvd., Yucaipa, CA 92399
CLOSED SESSION — 4:30 PM
CALL TO ORDER
Mayor Thorp called the Closed Session meeting to order at 4:31 p.m.
CITY COUNCIL ROLL CALL
PRESENT: Jon Thorp, Mayor
Chris Venable, Mayor Pro Tern
Justin Beaver, Councilmember (Arrived Late)
Bob Miller, Councilmember
Judy Woolsey, Councilmember
ABSENT: None
PUBLIC COMMENT
None.
CLOSED SESSION — 4:30 PM
A. PUBLIC EMPLOYEE APPOINTMENT
Pursuant to Section 54957
Title: City Attorney
B. PUBLIC EMPLOYEE APPOINTMENT
Pursuant to Section 54957
Title: Interim City Manager
C. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9: Significant Exposure to Litigation (1) case D. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9)
Wang, et al. v. City of Yucaipa, et al. San Bernardino Superior Court Case No. CIVSB 2415976
The City Council entered Closed Session at 4:31 p.m.
City Council Minutes Page I of 10
OPEN SESSION — 6:00 PM
CALL TO ORDER
Mayor Thorp called to order the Regular Meeting of the City Council/Successor Agency/Housing Authority at 6:00 p.m.
INVOCATION
The invocation was led by Pastor Tom Villalobos of Oak Valley Church.
PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by Captain Mike Walker.
CITY COUNCIL ROLL CALL
PRESENT: Jon Thorp, Mayor
Chris Venable, Mayor Pro Tern
Justin Beaver, Councilmember
Bob Miller, Councilmember
Judy Woolsey, Councilmember
ABSENT: None
STAFF
PRESENT: Jennifer Crawford, Acting City Manager
Steven Pacifico, City Attorney
Ana Sauseda, Director of General Services/City Clerk
CLOSED SESSION REPORT
City Attorney Steven Pacifico announced that Jennifer Crawford was appointed the Interim City Manager by a vote of 5-0.
Interim City Manager Crawford announced that Cole Huber, LLP was selected to provide City Attorney services for the City of Yucaipa by a vote of 5-0.
CHANGES TO THE AGENDA
There were no changes.
City Council Minutes Page 2 of 10
SPECIAL PRESENTATION
YAPS Dog of the Month was presented by Executive Director Jennifer Hurlbut.
Proclamation declaring April Child Abuse Prevention Month was read by Mayor Thorp and will be mailed to the County.
Proclamation declaring April DMV Donate Life Month was read by Councilmember Beaver and presented to OneLegacy Ambassador Katryn Mantz.
Reserve Firefighter Program was presented by Chief Malinowski.
PUBLIC COMMENT
The following members of the public spoke:
• Jay Freyder
• Kathy Sellers
CITY COUNCIL CONFLICT OF INTEREST DISCLOSURE
Mayor Thorp asked if there were any conflicts to disclose. There were no items disclosed.
CONSENT AGENDA
1. SUBJECT: APPROVE THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MINUTES OF MARCH 24, 2025
RECOMMENDATION: That the City Council approve the City Council/Successor Agency/Housing Authority minutes of March 24, 2025.
2. SUBJECT: MONTHLY TREASURER'S REPORT FEBRUARY 2025
RECOMMENDATION: That the City Council receive and file the Monthly Treasurer's Report for February 2025.
3. SUBJECT: APPROVE PURCHASE OF VERKADA CAMERAS
RECOMMENDATION: That the City Council approve and authorize the purchase of Verkada cameras, licenses and installation hardware from CDWG in the amount of $87,267.
City Council Minutes Page 3 of 10
4. SUBJECT: AWARD OF CONTRACTS — FY24/25 PAVEMENT REHABILITATION PROGRAM, AC BERM PROGRAM AND PATCHING PROGRAM — PROJECT NO. 11227, AND FY24/25 MICROSURFACE PROGRAM AND CRACK SEAL PROGRAM —PROJECT NO. 11233, AND APPROVAL OF INFRASTRUCTURE CONSTRUCTION
AND COORDINATION AGREEMENT WITH THE YUCAIPA VALLEY WATER
DISTRICT
RECOMMENDATION: That the City Council:
Authorize the Acting City Manager to execute a contract, and the Acting City Manager or their designee to administer the terms of the contract to the lowest responsive bidder, Matich Corporation of Highland, CA, in the amount of $2,069,922 for the FY24/25 Pavement Rehabilitation Program, AC Berm Program and Patching Program — Project No. 11227; and
2. Approve the amounts of $200,000 for construction contract contingency and $50,000 for construction contract administration, staff time, and inspection, for a total construction budget in the amount of $2,319,922; and
3. Authorize the Acting City Manager to execute a contract, and the Acting City Manager or their designee to administer the terms of the contract to the lowest responsive bidder, Pavement Coatings Co. of Jurupa Valley, CA, in the amount of $209,511 for the FY24/25 Microsurface Program and Crack Seal Program — Project No. 11233; and
4. Approve the amounts of $20,000 for construction contract contingency and $10,000 for construction contract administration, staff time, and inspection, for a total construction budget in the amount of $239,511; and
5. Authorize the Acting City Manager or their designee to administer the distribution of the contract contingencies; and
6. Approve the plans and specifications prepared for these two contracts (Project No's. 11227 & 11233); and
7. Approve and authorize the Acting City Manager to execute an Infrastructure Construction and Coordination Agreement with the Yucaipa Valley Water District in the amount of $57,714 for the pavement rehabilitation road improvement project on Crestview Drive, Crestview Court and Sutter Avenue; and
8. Amend the FY25 Capital Improvement Program by adding the amount of $57,714 in funding from the Yucaipa Valley Water District; and
9. Adopt Resolution No. 2025-07, adopting the revised Measure I Five -Year Capital Improvement Plan for FY2024/2025 through FY2028/2029.
City Council Minutes Page 4 of 10
5. SUBJECT: AWARD OF CONTRACT — FY24/25 STRIPING PROGRAM — PROJECT NO. 11229
RECOMMENDATION: That the City Council:
Award and authorize the Acting City Manager to execute a contract, and the Acting City Manager or their designee administer the terms of the contract to the lowest responsive bidder, Cal Stripe Inc. of Colton, CA, in the amount of $55,772 for the FY24/25 Striping Program — Project No. 11229 (Project); and
2. Approve the amounts of $8,350 for construction contract contingency and the amount of $4,000 for construction contract administration, staff time, and inspection, for a total construction budget in the amount of $68,122; and
3. Authorize the Acting City Manager or their designee to administer the distribution of the contract contingency; and
4. Approve the plans and specifications prepared for the Project.
6. SUBJECT: ACCEPTANCE OF CONTRACT WORK — FY 23/24 PAVEMENT REHABILITATION PROGRAM AND PATCHING PROGRAM — PROJECT NO. 11219 RECOMMENDATION: That the City Council:
1. Accept the contract work completed by Matich Corporation in the amount of $1,869,046 for the FY23/24 Pavement Rehabilitation Program and Patching Program —Project No. 11219 (Project); and
2. Authorize the recordation of the Notice of Completion for the Project; and
3. Accept the as -built documents for the Project.
7. SUBJECT: ACCEPTANCE OF CONTRACT WORK — TRAFFIC SIGNAL AT OAK GLEN RD AND COLORADO STREET PROJECT — PROJECT NO. 10981-3 RECOMMENDATION: That the City Council:
1. Accept the contract work completed by Belco Elecnor in the amount of $319,856 for the Traffic Signal at Oak Glen Rd and Colorado Project — Project No. 10981-3 (Project); and
2. Authorize the recordation of the Notice of Completion for the Project; and
3. Accept the as -built plans for the Project.
City Council Minutes Page 5 of 10
8. SUBJECT: OPPOSE SB 79 (WIENER) TRANSIT -ORIENTED DEVELOPMENT RECOMMENDATION: That the City Council oppose SB 79 and authorize the Mayor to issue a letter in opposition.
9. SUBJECT: CITY OF YUCAIPA FOURTH OF JULY FIREWORKS SHOW RECOMMENDATION: That the City Council:
1. Authorize the Acting City Manager to execute a contract with Pyro Spectaculars, Inc. in the amount of $45,145, to produce a Firework Show; and
2. Amend the FY25 Community Services General Fund Budget by appropriating an additional $50,000 for the procurement of fireworks, restrooms and supplies, and $40,000 in sponsorship and parking revenue for the 2025 4th of July event; and
3. Approve the closure of Chapman Heights Road west of 101h Street and east of 1 P Street, and the closure of Gold Mountain Road north of Chapman Heights Road from 6:00 p.m. until 10:00 p.m. on July 4, 2025.
10. SUBJECT: PURCHASE ORDER CHANGE ORDER FOR BRYANT GLEN FIELD
LIGHTING REPLACEMENT
RECOMMENDATION: authorize staff to increase the purchase order with Southern California West Coast Electric Inc. from $24,000 up to $60,000 for the expanded purchase of field lighting lights and installation services at Bryant Glen Park.
ACTION: MOTION BY COUNCILMEMBER BEAVER, SECOND BY
COUNCILMEMBER MILLER, CARRIED 5-0, TO APPROVE CONSENT
AGENDA ITEM NOS. 1 THROUGH 10.
DISCUSSION ITEMS
11. SUBJECT: CONSTRUCTION UPDATE - COUNTY LINE ROAD CORRIDOR
IMPROVEMENT PROJECT
RECOMMENDATION: That the City Council receive an update regarding the construction of the County Line Road Corridor Improvement Project.
DISCUSSION: Director of Development Services/City Engineer Preciado presented the Agenda Report.
The following member of the public spoke:
• George Sardeson
City Council Minutes Page 6 of 10
THERE WAS NO ACTION ON THIS ITEM AS IT WAS A RECEIVE AND FILE ONLY.
12. SUBJECT: REJECT BIDS - UPPER WILDWOOD CREEK BASIN 4 PROJECT - PROJECT NO. 11021
RECOMMENDATION: That the City Council:
1. Reject all bids for the Upper Wildwood Creek Basin 4 Project- Project No. 11021 (Project); and
2. Direct staff to return to Council with funding options, an analysis of the Project's viability, and the Project's alignment with the 2025 City Council goals.
DISCUSSION: Assistant City Engineer Kern presented the Agenda Report.
After Council discussion, the following Motion was made:
ACTION: MOTION BY COUNCILMEMBER WOOLSEY, SECOND BY
COUNCILMEMBER BEAVER, CARRIED 5-0, TO APPROVE STAFF'S
RECOMMENDATION.
13. SUBJECT: CAL FIRE LOCAL RESPONSIBILITY AREA FIRE HAZARD SEVERITY
ZONE UPDATE
RECOMMENDATION: That the City Council receive and file an update to the CAL FIRE Local Responsibility Area (LRA) Fire Hazard Severity Zones (FHSZ) affecting the City of Yucaipa and surrounding jurisdictions.
DISCUSSION: Chief Malinowski presented the Agenda Report.
THERE WAS NO ACTION ON THIS ITEM AS IT WAS A RECEIVE AND FILE ONLY.
14. SUBJECT: STRATEGIC PLAN - ALTERNATIVE OPTIONS AND REQUEST FOR
DIRECTION
RECOMMENDATION: That the City Council:
1. Provide direction on how to proceed with developing the City's strategic plan; and
2. Consider expanding the role of the Measure S Citizen Oversight Committee to support this effort.
DISCUSSION: Director of Finance White presented the Agenda Report.
City Council Minutes Page 7 of 10
The following members of the public spoke:
• Donna Snodgrass
• Mary Ruhter
• Melony Martindale
After Council discussion, the following Motion was made:
ACTION: MOTION BY COUNCILMEMBER MILLER, SECOND BY
COUNCILMEMBER BEAVER, CARRIED 3-2, (COUNCILMEMBER WOOLSEY
AND MAYOR PRO TEM VENABLE VOTED NO) TO MOVE FORWARD WITH
THE STRATEGIC PLAN HYBRID MODEL AND TO DECLINE THE
EXPANSION OF THE MEASURE S CITIZEN OVERSIGHT COMMITTEE'S ROLE IN SUPPORTING THE STRATEGIC PLANNING PROCESS.
15. SUBJECT: CITY OF YUCAIPA FLAG DISPLAY POLICY
RECOMMENDATION: That the City Council review and direct staff as appropriate regarding a City Flag Display Policy.
DISCUSSION: Director of Development Services/City Engineer Preciado presented the Agenda Report.
ACTION: MOTION BY COUNCILMEMBER BEAVER, SECOND BY MAYOR PRO TEM VENABLE, CARRIED 5-0, TO APPROVE THE CITY OF YUCAIPA'S FLAG DISPLAY POLICY.
16. SUBJECT: 24-044/GPA/SPA: RESCIND FREEWAY CORRIDOR SPECIFIC PLAN
UPDATE SUBSEQUENT ENVIRONMENTAL IMPACT REPORT CERTIFICATION RECOMMENDATION: That the City Council conduct a public hearing and:
1. Rescind the certification of the Subsequent Environmental Impact Report (SEIR) that was prepared for the Freeway Corridor Specific Plan (FCSP) update that has not yet been adopted; and
2. Find that the action to rescind the certification of a Subsequent Environmental Impact Report (SEIR) prepared for the unadopted FCSP update is exempt from environmental review pursuant to Section 15061(b)(3) of the California Environmental Quality Act Guidelines (CEQA Guidelines).
DISCUSSION: Deputy Director of Community Development/City Planner Matlock presented the Agenda Report.
• Public Hearing Opened
Mayor Thorp opened the Public Hearing for Item No. 16 at 7:59 p.m.
City Council Minutes Page 8 of 10
• Staff Presentation
Deputy Director of Community Development/City Planner Matlock presented the Agenda Report.
• Applicant Presentation
There was no presentation.
• Public Comments
The following member of the public spoke:
➢ Craig Heaps
• Applicant Rebuttal
There was no rebuttal.
• Public Hearing Closed
Mayor Thorp closed the Public Hearing at 8:05 p.m.
After Council discussion, the following Motion was made:
ACTION: MOTION BY MAYOR THORP, SECOND BY COUNCILMEMBER
MILLER, CARRIED 4-0-1, (COUNCILMEMBER WOOLSEY ABSTAINED) TO APPROVE STAFF'S RECOMMENDATION.
COUNCILMEMBER REPORTS
Mayor Thorp announced that the meeting would be adjourned in honor of Seth Franklin who passed away after a courageous battle with cancer. He asked Director of Community Services Megan Wolfe to comment on the upcoming Electronic Dance Music Night.
Mayor Pro Tern Venable asked Dr. Hansen Wang to talk about the upcoming Run for the Hills event. He also announced the upcoming Love Yucaipa event.
Councilmember Beaver attended the Crafton Hills Open Space Conservancy meeting and gave a brief update.
Councilmember Woolsey attended a tour of the Burrtec Robert A Nelson Transfer Station & MRF.
Councilmember Miller thanked the Mayor for adjourning the meeting in honor of Seth Franklin.
Mayor thanked staff for providing more detailed staff reports and congratulated the Interim City Manager.
ANNOUNCEMENTS
The next meeting will be held on April 28, 2025.
City Council Minutes Page 9 of 10
ADJOURNMENT
The meeting was adjourned in honor of Seth Franklin at 8:41 p.m.
Jon Thorp, Mayor
ATTEST:
Ana V. Sauseda, MMC
Director of General Services/City Clerk
City Council Minutes Page 10 of 10