Agenda packet — Yucaipa City Council, May 12, 2025 (part 1 of 2)

CITY OF
Jon Thorp, Mayor
Chris Venable, Mayor Pro Tem
Justin Beaver, Councilmember
Bob Miller, Councilmember
Judy A. Woolsey, Councilmember
Jennifer Crawford, Interim City Manager
Steven Graham Pacifico, City Attorney
Ana V. Sauseda, City Clerk
AGENDA
City Council
Successor Agency • Housing Authority
May 12, 2025
City Hall - City Council Chambers
34272 Yucaipa Blvd., Yucaipa, California
The City Council serves as the Board for the Yucaipa Successor Agency and Commission for the Yucaipa Housing Authority.

Public Comment will be called at the time and place noted on the Agenda below for the general public to address the City Council, Successor Agency and Housing Authority. Please complete a speaker's form and return it to the City Clerk prior to the beginning of the meeting. Public Comment will be conducted in accordance with the Rules of Procedure adopted pursuant to Resolution No. 2023-07. There is a three -minute time limit for speaking and time may not be ceded to another speaker.

Public Comment Via Mail or Email
Items must be submitted no later than three (3) business hours prior to the meeting at which the commenter seeks to provide comment. Public comment may be submitted via U.S. Mail to the City Clerk at 34272 Yucaipa Blvd., Yucaipa, CA 92399 or via email to publiccomment(d),yucaipa.gov. All mail and email correspondence will be archived, distributed to City Council, and retained as part of the public record; however, submissions will not be read out loud during the meeting. The subject line should specify "Public Comment" and include the date of the meeting.

Written public comment submitted on non -agenda items and on specific agenda items will be made available to the public pursuant to the City of Yucaipa policy regarding the distribution of written public comments at City Council and Commission meetings, which may be accessed on the City's website at hgps://yucaipa.gov/agendas-minutes/. Individuals should be aware that comments provided, including personal information, may be disclosable pursuant to the California Public Records Act.
05/12/2025 City Council Agenda 1

Live stream/recording of City Council meetings:

Members of the public may watch city council meetings live at: https://yucaipa.gov/live .

Possible Live Stream Disruptions:

While the City of Yucaipa strives for uninterrupted streaming, technical issues may occasionally occur. We ask for your understanding and patience should there be any disruptions during the live broadcast. We will work diligently to resolve any issues promptly, however, please be advised that the City Council meeting may continue in person while such issues are resolved. Every attempt will be made for the meeting to be recorded and made available for viewing after its conclusion.

CLOSED SESSION — 4:00 PM
A. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION — Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code §54956.9:
1 case
B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to Government Code §54956.8
Property: Portion of property located at 32664 Yucaipa Boulevard, APN No. 0299-321- 85 & 86
City Negotiator: Jennifer Crawford, Interim City Manager Negotiating Parties: City of Yucaipa
Under Negotiation: Price and Terms for Disposition of Property by City C. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9)
Ana Sauseda v. George Sardeson, et al., California Court of Appeal Case No. E083758 (Wang Appeal)
D. CONFERENCE WITH LABOR NEGOTIATORS — Pursuant to Government Code §54957.6
Agency Designated Representative: Interim City Manager
Represented Employees: Yucaipa City Employees Association & Unrepresented Management, Supervisory and Confidential Employees
E. PUBLIC EMPLOYEE APPOINTMENT (PROCESS DISCUSSION)
Pursuant to Section 54957
Title: City Manager
OPEN SESSION — 6:00 PM

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE
05/12/2025 City Council Agenda

ROLL CALL

CLOSED SESSION REPORT

CHANGES TO THE AGENDA

SPECIAL PRESENTATION
YAPS Dog of the Month

PUBLIC COMMENT

CITY COUNCIL CONFLICT OF INTEREST DISCLOSURE
LIMIT 3 MINUTES
In compliance with the Political Reform Act, Levine Act, and under Common Law, this agenda item provides an opportunityfor City Council members to disclose any potential conflicts of interest related to any other item on the agenda. The purpose of this disclosure is to ensure transparency and maintain public trust in the Council's decision -making process.

CONSENT AGENDA
The following Consent Agenda items are expected to be routine and non -controversial.

Council will act upon them, at one time, without discussion. Any Councilmember or staff member may request removal of an item from the Consent Agenda for discussion.

Members of the City Council also sit as the Board for the Successor Agency and Commission for the Housing Authority and may act on the consent calendar for those bodies as part of a single motion with the City Council consent calendar.

1. SUBJECT: APPROVE THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MINUTES OF APRIL 28, 2025
RECOMMENDATION: That the City Council approve the City Council/Successor Agency/Housing Authority minutes of April 28, 2025.

2. SUBJECT: FISCAL YEAR 2024/2025 ACCOUNTABILITY REPORTS RECOMMENDATION: That the City Council receive the Community Activity Grant Accountability Reports and deem the program requirements complete for the following:
• Childhood Cancer Foundation of Southern California, Inc. • Family Service Association of Redlands
• Inland Leaders Charter School
• Rotary Club of Yucaipa — Weekly Meetings
• Rotary Club of Yucaipa — Christmas Parade
• Yucaipa Calimesa Family Assistance
• Yucaipa Calimesa Veterans Day Committee
• Yucaipa Pickleball, Inc.
05/12/2025 City Council Agenda

3. SUBJECT: FY26 ANIMAL CARE AND CONTROL CONTRACT
RECOMMENDATION: That the City Council authorize the Interim City Manager to execute Amendment No. 1 to the agreement with the County of San Bernardino for the provision of animal care and control services in an amount not to exceed $575,089.

4. SUBJECT: RESOLUTION NO. 2025-12, SETTING A TIME AND PLACE TO

CONDUCT A PUBLIC HEARING TO ADOPT A REPORT OF DELINQUENT SOLID

WASTE CHARGES
RECOMMENDATION: That the City Council adopt Resolution No. 2025-12, setting a time and place to conduct a public hearing to adopt a report of delinquent solid waste charges and directing the City Clerk to file said report with the County of San Bernardino for inclusion of such charges on the property tax rolls as a special assessment.

5. SUBJECT: MONTHLY TREASURER'S REPORT MARCH 2O25
RECOMMENDATION: That the City Council receive and file the Monthly Treasurer's Report for March 2025.

6. SUBJECT: SUMMER LUNCH PROGRAM AGREEMENT
RECOMMENDATION: That the City Council authorize the Interim City Manager to execute an Agreement for the Summer Lunch Program (Program) between the City of Yucaipa (City) and the Yucaipa-Calimesa Joint Unified School District (District), to be held Monday through Friday, from June 10, 2025, through July 18, 2025, excluding holiday closures, at Yucaipa Community Park.

7. SUBJECT: FACILITY USE AGREEMENT BETWEEN THE CITY OF YUCAIPA

AND YU-CAL FOOTBALL AND CHEER
RECOMMENDATION: That the City Council authorize the Interim City Manager to execute an Agreement between the City of Yucaipa (City) and Yu -Cal Football and Cheer Inc. (Organization).

8. SUBJECT: SPONSORSHIP POLICY
RECOMMENDATION: That the City Council approve and adopt the Sponsorship Policy.

9. SUBJECT: AUTHORIZE THE MAYOR TO SEND LETTERS IN SUPPORT OF A

CONGRESSIONAL INQUIRY INTO POTENTIAL ANTITRUST ISSUES AFFECTING

FIREFIGHTING EQUIPMENT MANUFACTURING
RECOMMENDATION: That the City Council authorize the Mayor to send letters in support of a Congressional inquiry into potential antitrust issues affecting firefighting equipment manufacturing.
05/12/2025 City Council Agenda

10. SUBJECT: ACCEPTANCE OF CONTRACT WORK — CITY YARD LANDSCAPING PROJECT — PROJECT NO. 11191
RECOMMENDATION: That the City Council:

1. Accept the contract work completed by David 011is Landscape Development in the amount of $214,634 for the City Yard Landscaping Project — Project No. 11191 (Project); and

2. Authorize the recordation of the Notice of Completion for the Project; and

3. Accept the as -built plans for the Project.

11. SUBJECT: SUMMARY VACATION OF RIGHT-OF-WAY LOCATED AT 12475 5TH STREET
RECOMMENDATION: That the City Council:

1. Adopt Resolution No. 2025-08, vacating a portion of unnecessary public right-of-way located at 12475 5th Street; and

2. Approve the related actions included in the resolution; and

3. Authorize the Interim City Manager, or her designee to execute the necessary documents to complete the right-of-way vacation process.

12. SUBJECT: AWARD OF CONTRACT —ENGINEERING DESIGN SERVICES FOR

THE LOW WATER CROSSING REPLACEMENT PROJECT - LIVE OAK CANYON

ROAD AT WILDWOOD CREEK
RECOMMENDATION: That the City Council:

1. Award and authorize the Interim City Manager to execute a contract, and the Interim City Manager or her designee administer the terms of the contract with J. Smith & T.

Muli Inc. of Irvine, CA in the amount of $605,905 for the Engineering Design Services for the Low Water Crossing Replacement Project - Live Oak Canyon Road at Wildwood Creek; and

2. Approve the amount of $30,000 for contract contingency and the amount of $25,000, for staff time, contract administration and project coordination for a total engineering design budget in the amount of $660,905 for the Project; and

3. Authorize the Interim City Manager or her designee to administer the distribution of the contract contingency.
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13. SUBJECT: PURCHASE OF 2024 CHEVROLET SILVERADO 3500 DUMP BED RECOMMENDATION: That the City Council approve and authorize the Interim City Manager to execute a purchase contract for the acquisition of one (1) new 2024 Chevrolet Silverado 3500 4WD Dump Bed Truck.

14. SUBJECT: PURCHASE ORDER FOR EXTRICATION EQUIPMENT
RECOMMENDATION: That the City Council receive notification that a purchase order for Fire Etc. in the amount of $34,164 for the purchase of emergency extrication tools was executed.

15. SUBJECT: FY26 SHERIFF'S SCHEDULE -A CONTRACT
RECOMMENDATION: That the City Council authorize the Mayor Pro Tem to execute an amendment to the Law Enforcement Services Contract between the City of Yucaipa and the San Bernardino County Sheriff's Department, for a total annual service contract in an amount not -to -exceed $13,870,394 less the annual personnel credit in the amount of $649,851, for a total net contract amount of not -to -exceed $13,220,543 for FY 2025-26.

DISCUSSION ITEMS

16. SUBJECT: UPPER WILDWOOD CREEK BASIN PROJECT FUNDING OPTIONS RECOMMENDATION: That the City Council:

1. Receive a report on potential project funding options; and

2. Direct staff to delay the construction of the Upper Wildwood Creek Basin Project and incorporate the Project into the strategic planning effort to develop a sustainable and long-term funding strategy for the City's public infrastructure projects; and

3. Direct staff to request reallocation of grant funding toward other eligible City drainage infrastructure project(s).

17. SUBJECT: ORDINANCE NO. 455 - ADDING CHAPTER 10.16 VEHICLE

ABATEMENT TO THE YUCAIPA MUNICIPAL CODE
RECOMMENDATION: That the City Council approve the introduction and first reading of Ordinance No. 455, an Ordinance of the City of Yucaipa, California, adding Chapter

10.16 to Title 10 of the Yucaipa Municipal Code Regarding Vehicle Abatement.

18. SUBJECT: ORDINANCE NO.456 - ADDING CHAPTER 10.20 TO TITLE 10 OF THE

YUCAIPA MUNICIPAL CODE REGARDING VEHICLE TOWING
RECOMMENDATION: That the City Council approve the introduction and first reading of Ordinance No. 456, an Ordinance of the City of Yucaipa, California, adding Chapter

10.20 to Title 10 of the Yucaipa Municipal Code Regarding Vehicle Towing. 05/12/2025 City Council Agenda L

19. SUBJECT: ORDINANCE NO.457 - AMENDING FIREWORKS FINES TO ADDRESS

EXTREME FIRE RISK
RECOMMENDATION: That the City Council approve the introduction and first reading of Ordinance No. 457, an Ordinance of the City Council of the City of Yucaipa, California, adding Chapter 8.40 to Title 8 of the Yucaipa Municipal Code regarding fireworks.

20. SUBJECT: DRAFT FISCAL YEAR 2025-2026 BUDGET
RECOMMENDATION:

1. That the City Council review the draft fiscal year 2025-2026 budget and provide direction to staff as appropriate; and

2. That the Successor Agency to the Yucaipa Redevelopment Agency review the draft fiscal year 2025-2026 budget and provide direction to staff, as appropriate; and

3. That the Yucaipa Housing Authority review the draft fiscal year 2025-2026 budget and provide direction to staff, as appropriate.

21. SUBJECT: 24-044/GPA/SPA: DIRECTION REGARDING FREEWAY CORRIDOR

SPECIFIC PLAN UPDATE
RECOMMENDATION: That the City Council:

1. Review the different options for the Freeway Corridor Specific Plan (FCSP) Update and provide direction to staff to proceed with Option 3 and authorize the Interim City Manager to execute an amendment to the existing Professional Services Agreement with Placeworks to update the Subsequent Environmental Impact Report (SEIR) in accordance with CEQA requirements, in an amount not to exceed $50,000; or

2. Should the City Council have another preferred option, the following action regarding the environmental review costs would include:
a. If the Council selects Option 1, direct staff to return to Council with a FY 25/26 Budget that includes the write off of $748,413 as it would no longer be eligible for reimbursement.
b. If the Council selects Option 4, direct staff to return to Council with a proposal for initiating a new FCSP Update, along with a proposed budget for the FY 25/26 Budget that includes an amendment to the Agreement with Placeworks for the preparation of a new SEIR, in an amount not to exceed $1,001,500 plus a 10% contingency for a total amount of $1,101,650.
05/12/2025 City Council Agenda

c. If the Council selects Option 5, direct staff to return to Council with a FY 25/26 Budget that includes the write off of $748,413 (if the existing FCSP layout is maintained) or with a proposal for initiating a new FCSP Update and for the preparation of a new SEIR, along with a proposed budget for the FY 25/26 Budget in that amount.

PUBLIC HEARINGS
The order of Business for the Public Hearing Shall Be:

A. Open Public Hearing
B. Staff Presentation
C. Applicant/Representative Presentation (if necessary) D. Public Comments
E. Applicant Rebuttal (if necessary)
F. Public Hearing Closed
G. Council Discussion
H. Council Motion and Vote

SPEAKERS ARE ENCOURAGED TO BE BRIEF AND REMAIN WITHIN THE ESTABLISHED TIMEFRAME OF THREE (3) MINUTES. ONCE THE PUBLIC HEARING HAS BEEN CLOSED, NO FURTHER TESTIMONY WILL BE TAKEN.

22. SUBJECT: ANNUAL ADJUSTMENT OF DEVELOPMENT IMPACT FEES RECOMMENDATION: That the City Council continue the Public Hearing for Annual Adjustment of Development Impact Fees to the City Council meeting of June 9, 2025.

23. SUBJECT: ORDINANCE NO. 454 - ADOPTION BY REFERENCE OF SECTION

16.0226 OF THE SAN BERNARDINO COUNTY CODE (SCHEDULE OF FEES FOR

SERVICES) REGARDING FIREARMS STORAGE
RECOMMENDATION: That the City Council:

1. Approve the introduction and first reading of Ordinance No. 454 - an Ordinance of the City Council of the City of Yucaipa, California, adopting by reference Section 16.0226 of Chapter 2 of Division 6 of Title 1 of the San Bernardino County Code to establish a schedule of fees for firearms storage and other Sheriff's Department services rendered within the City; and

2. Direct the City Clerk to publish the required notice and schedule a duly noticed public hearing for second reading and adoption of Ordinance No. 454 at the next regular City Council meeting.
05/12/2025 City Council Agenda Q

24. SUBJECT: PUBLIC HEARING ON STAFFING VACANCIES TO COMPLY WITH ASSEMBLY BILL 2561
RECOMMENDATION: That the City Council hold a public hearing in accordance with the requirements of Assembly Bill 2561.

COUNCILMEMBER COMMENTS/REPORTS

ANNOUNCEMENTS
"13011J 11 III�Y�I
05/12/2025 City Council Agenda n

Notice Regarding Americans with Disability Act
The City of Yucaipa complies with the Americans with Disabilities Act of 1990. If you need special assistance to participate in this meeting, please call the City Clerk's Department at (909) 797-2489, during normal business hours, at least 48-hours prior to the meeting.

Notification 48 hours prior to the meeting will enable the city to make reasonable accommodations to ensure accessibility to this meeting.

CEQA STATEMENT:

Unless stated otherwise on the agenda, every item on the agenda is exempt from CEQA guidelines sections 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resource Code Section 21065.

Pursuant to Government Code Section 54957.5, any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Yucaipa to all or a majority of the City Council, less than 72 hours prior to that meeting, are available for public inspection at Yucaipa City Hall, 34272 Yucaipa Boulevard, Yucaipa, CA 92399, during normal business hours.

DISCLOSURE OF CAMPAIGN CONTRIBUTIONS
(Levine Act — Government Code section 84308)
Pursuant to Government Code section 84308, members of the City Council and Planning Commission are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid contracts, labor contracts, or personal employment contracts with City employees), franchises, discretionary land use permits and other entitlements if the Councilmember or Planning Commissioner received more than $500 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City's decision on the agenda item since January 1, 2025. Any applicants, contractors or their agents who have made, campaign contributions totaling more than $500 to a City Councilmember or Planning Commissioner member since January 1, 2025, are required to disclose that fact for the official record of the subject agenda item and any such City Councilmember or Planning Commissioner shall not make, participate in making, or in any way attempt to use their official position to influence the subject agenda item. Disclosures must include the amount of the campaign contribution and identify the recipient City Councilmember or Planning Commissioner and may be made either in writing to the City Clerk prior to the subject hearing or by verbal disclosure at the time of the hearing.
05/12/2025 City Council Agenda 10

NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, if you would like to challenge the decision of the City Council on an item appearing on this Agenda, you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this Agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.

AFFIDAVIT OF POSTING
State of California }
County of San Bernardino } ss.

City of Yucaipa }
I, Ana V. Sauseda, City Clerk of the City of Yucaipa, California, do hereby declare that the foregoing agenda was posted on 05/08/2025, at least seventy-two (72) hours prior to the meeting per Government Code 54954.2, at the following locations:

Yucaipa City Hall, 34272 Yucaipa Boulevard, Yucaipa, California City of Yucaipa website www.ygcaipa.gov
Ana V. Sauseda, MMC
City Clerk
05/12/2025 City Council Agenda 11

Item No. 1

AGENDA REPORT
DATE: May 12, 2025
TO: Honorable Mayor and City Council
FROM: Ana V. Sauseda, Director of General Services/City Clerk ,KPJ/ SUBJECT: Approve the City Council/Successor Agency/Housing Authority Minutes of April 28, 2025
RECOMMENDATION:

That the City Council approve the City Council/Successor Agency/Housing Authority Minutes of April 28, 2025.

Attachment(s):

1. Regular Meeting Minutes — 04/28/2025
Approved by� t
05/12/2025 City Council Agenda 12

ATTACHMENT 1
05/12/2025 City Council Agenda 13

City of Yucaipa
City Council/Successor Agency/Housing Authority Minutes Regular Meeting of April 28, 2025
City Hall Council Chambers
34272 Yucaipa Blvd., Yucaipa, CA 92399
CLOSED SESSION — 4:30 PM

CALL TO ORDER
Mayor Thorp called the Closed Session meeting to order at 4:30 p.m.

CITY COUNCIL ROLL CALL
PRESENT: Jon Thorp, Mayor
Chris Venable, Mayor Pro Tern
Bob Miller, Councilmember
Judy Woolsey, Councilmember
ABSENT: Justin Beaver, Councilmember

PUBLIC COMMENT
There were no comments.

CLOSED SESSION — 4:30 PM
A. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Yucaipa Preservation Society v. City of Yucaipa, et al. San Bernardino Superior Court Case No. CIVSB2308052
B. CONFERENCE WITH LABOR NEGOTIATORS — Pursuant to Government Code Section 54957.6
Agency Designated Representative: Interim City Manager
Represented Employees: Yucaipa City Employees Association & Unrepresented Management, Supervisory and Confidential Employees
C. PUBLIC EMPLOYEE APPOINTMENT (PROCESS DISCUSSION)
Pursuant to Section 54957
Title: City Manager
The City Council entered Closed Session at 4:30 p.m.

City Council Minutes

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05/12/2025 City Council Agenda
14 OPEN SESSION — 6:00 PM

CALL TO ORDER
Mayor Thorp called to order the Regular Meeting of the City Council/Successor Agency/Housing Authority at 6:05 p.m.

INVOCATION
The invocation was led by Pastor Olin Richey of the Calimesa Worship Center.

PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by Captain Mike Walker.

CITY COUNCIL ROLL CALL
PRESENT: Jon Thorp, Mayor
Chris Venable, Mayor Pro Tern
Bob Miller, Councilmember
Judy Woolsey, Councilmember
ABSENT: Justin Beaver, Councilmember
STAFF
PRESENT: Jennifer Crawford, Interim City Manager
Tuan-Anh Vu, Assistant City Attorney
Ana Sauseda, Director of General Services/City Clerk

CLOSED SESSION REPORT
Assistant City Attorney Tuan-Anh Vu indicated that there was no reportable action.

CHANGES TO THE AGENDA
Interim City Manager Crawford stated that there were no changes to the agenda however, a public hearing notice regarding firearm storage fees was published in the newspaper but that item was pushed to the May 12, 2025 City Council meeting instead.

PUBLIC SAFETY UPDATE
Police — Captain Walker presented the statistics for March, 2025.

Fire — Chief Malinowski presented the statistics for March, 2025.

Code Enforcement — Trevor Benson, Public Safety Manager, presented the statistics for March, 2025.

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05/12/2025 City Council Agenda
15 PUBLIC COMMENT
The following members of the public spoke:
• Minister Cliff
• Richard Frost
• Carol Rehm
• Hansen Wang

CITY COUNCIL CONFLICT OF INTEREST DISCLOSURE
Mayor Thorp asked if there were any conflicts to disclose. There were no items disclosed.

CONSENT AGENDA

1. SUBJECT: APPROVE THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MINUTES OF APRIL 14, 2025
RECOMMENDATION: That the City Council approve the City Council/Successor Agency/Housing Authority minutes of April 14, 2025.

2. SUBJECT: MONTHLY REPORT ON YUCAIPA APP USAGE — MARCH 2O25 RECOMMENDATION: That the City Council receive and file a report of the user activity on the Yucaipa App for the month of March, 2025.

3. SUBJECT: DRAFT FY2025/2026 PAVEMENT MANAGEMENT PROGRAM RECOMMENDATION: That the City Council:

1. Review and approve the Draft FY2025/2026 Pavement Management Program; and

2. Approve the recommended pavement maintenance and rehabilitation projects for FY2025/2026.

4. SUBJECT: APPROVAL OF THE CITY OF YUCAIPA DATE STAMPING POLICY RECOMMENDATION: That the City Council approve and adopt the Date Stamping Policy.

5. SUBJECT: APPROVAL OF A LEGAL SERVICES AGREEMENT WITH COLE

HUBER LLP
RECOMMENDATION: That the City Council authorize the Interim City Manager to execute the Legal Services Agreement with Cole Huber LLP.

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05/12/2025 City Council Agenda

6. SUBJECT: APPROVAL OF EMPLOYMENT AGREEMENT FOR INTERIM CITY

MANAGER
RECOMMENDATION: That the City Council approve the Employment Agreement with Jennifer Crawford for the position of Interim City Manager, effective retroactively to April 1, 2025.

There was brief discussion regarding Item 2. By consensus, the Council requested that this item be presented as a discussion item going forward.

ACTION: MOTION BY COUNCILMEMBER MILLER, SECOND BY MAYOR PRO TEM VENABLE, CARRIED 4-0-1, (COUNCILMEMBER BEAVER WAS ABSENT) TO APPROVE CONSENT AGENDA ITEM NOS. 1 THROUGH 6.

DISCUSSION ITEMS

7. SUBJECT: FIRE DEPARTMENT ENGINE REPLACEMENT
RECOMMENDATION: That the City Council:

Review options and provide direction on the procurement of two (2) new KME Severe Service Pumper Fire Engines; and

2. If the prepay option is selected, approve a FY25 budget adjustment and a change order to the existing Fire Apparatus Solutions purchase order in the amount of $2,150,580; and

3. Authorize the Mayor to execute any necessary agreements to carryout Council direction.

DISCUSSION: Chief Malinowski presented the Agenda Report.

Council directed staff to prepare a letter in support of a congressional inquiry into potential antitrust issues affecting firefighting equipment manufacturing, for review at the next Council meeting.

After Council discussion, the following Motion was made:

ACTION: MOTION BY MAYOR PRO TEM VENABLE, SECOND BY
COUNCILMEMBER MILLER, CARRIED 4-0-1, (COUNCILMEMBER BEAVER WAS ABSENT) TO APPROVE STAFF RECOMMENDATION #2.

8. SUBJECT: JUNE 30, 2024 ANNUAL COMPREHENSIVE FINANCIAL REPORT &

ALTERNATIVE COMPLIANCE EXAMINATION ENGAGEMENT
RECOMMENDATION: That the City Council receive and file the June 30, 2024 Annual Comprehensive Financial Report & Alternative Compliance Examination Engagement.

City Council Minutes

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05/12/2025 City Council Agenda
17 DISCUSSION: Director of Finance White presented the Agenda Report.

After Council discussion, the following Motion was made:

ACTION: MOTION BY COUNCILMEMBER MILLER, SECOND BY
COUNCILMEMBER WOOLSEY, CARRIED 4-0-1, (COUNCILMEMBER
BEAVER WAS ABSENT) TO RECEIVE AND FILE THE REPORT.

STUDY SESSION

9. SUBJECT: 24-044/GPA/SPA: DIRECTION REGARDING FREEWAY CORRIDOR

SPECIFIC PLAN UPDATE
RECOMMENDATION: That the City Council conduct a study session and:

1. Provide policy direction to staff on the preferred option for the Freeway Corridor Specific Plan (FCSP) Update based on the analysis and community feedback presented in this report.

2. If the Council selects either Option 2 or Option 3, authorize the Interim City Manager to execute an amendment to the existing Professional Services Agreement with Placeworks to update the Subsequent Environmental Impact Report (SEIR) in accordance with CEQA requirements, in an amount not to exceed $50,000.

3. If the Council selects Option 4, direct staff to return to Council with a proposal for initiating a new FCSP Update, along with a proposed budget for the FY 25/26 Budget that includes an amendment to the Agreement with Placeworks for the preparation of a new SEIR, in an amount not to exceed $1,001,500 plus a 10% contingency for a total amount of $1,101,650.

DISCUSSION: Deputy Director of Community Development/City Planner Matlock presented the Agenda Report.

The following members of the public spoke:
• Kathy Sellers
• Ed Timmons
• Leola Green
• Maria Corn
• Linda Witham
• David Matuszak
• Gilbert Turnquist
• Holly Warner
• Dede Chudy
• Lloyd Rekstad
• Carla McCorkle
• Kristine Mohler
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05/12/2025 City Council Agenda

• Colleen Wang
• Hansen Wang
• Meredith Sherwin
• Craig Heaps
• Kevin Miskin
• Martha Glubka
• Ro Randolph
• Joanne Lessard
• Rain Mendoza
• Brian Roche
• Chuck
After Council discussion, the direction to staff was to prepare a summary of this item, replace option 4 with an updated map provided by the property representative, and bring it back to the May 121h City Council meeting for a formal vote.

COUNCILMEMBER REPORTS
Councilmember Woolsey attended a presentation of Anne Frank's life and legacy at Green Valley High School.

Mayor Pro Tern spoke about the Run for the Hills event. He announced Healthy Yucaipa's upcoming lecture series and encouraged the public to attend.

Mayor Thorp announced the upcoming ribbon cutting ceremony for the new Raising Cane's. He asked Director of Community Services Megan Wolfe to provide a brief report on the recent Shrek Rave. She also announced the upcoming Music & Arts Festival, the Wizard of Oz at the Yucaipa Performing Arts Center, and the Love Yucaipa event.

ANNOUNCEMENTS
The next regular meeting will be held on Monday, May 12, 2025.

ADJOURNMENT
The meeting adjourned at 9:45 p.m.

Jon Thorp, Mayor
ATTEST:

Ana V. Sauseda, MMC
Director of General Services/City Clerk
City Council Minutes

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05/12/2025 City Council Agenda
19 (AIYOF
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AGENDA REPORT
DATE: May 12, 2025
TO: Honorable Mayor and City Council
Item No. 2
FROM: Ana V. Sauseda, Director of General Services/City Clerk 4V,:� ) SUBJECT: Fiscal Year 2024/2025 Accountability Reports
RECOMMENDATION:

That the City Council receive the Community Activity Grant Accountability Reports and deem the program requirements complete for the following:.
• Childhood Cancer Foundation of Southern California, Inc. • Family Service Association of Redlands
• Inland Leaders Charter School
• Rotary Club of Yucaipa — Weekly Meetings
• Rotary Club of Yucaipa — Christmas Parade
• Yucaipa Calimesa Family Assistance
• Yucaipa Calimesa Veterans Day Committee
• Yucaipa Pickleball, Inc.

BACKGROUND/DISCUSSION:

Pursuant to the Community Activity Grant (CAG) Guidelines, the following awarded CAG applicants have completed the CAG funded program and have submitted the Event Reporting Financial Worksheet and Event/Program Summary for Council review and approval. The following details the name of the awarded agency, the amount granted, the actual grant amount spent, and the event reporting worksheet.

FY 2024/2025

ACCOUNTABILITY REPORTS
Awarded
Financial
Amount
Awarded
In -Kind
Amount
Actual
Childhood Cancer Foundation of Southern California, Inc.

N/A
$1,000
$1,000
Family Service Association of Redlands
$2,500
N/A
$2,500
Inland Leaders Charter School
N/A
$1,495
$1,495
Rotary Club of Yucaipa — Weekly Meetings
N/A
$9,576
$9,576
Rotary Club of Yucaipa — Christmas Parade
N/A
$16,200
$16,200
Yucaipa Calimesa Family Assistance
$1,680
N/A
$1,680
Yucaipa Calimesa Veterans Day Committee
$720
N/A
$720
Yucaipa Pickleball, Inc.
$2,820
N/A
$2,820
05/12/2025 City Council Agenda 20

Staff has reviewed and is recommending that the City Council receive the CAG Accountability Reports and deem, if appropriate, that the program requirements have been met by the organizations listed in the table above.

FISCAL IMPACT:

This item does not result in a fiscal impact.

Attachment(s):

1. Childhood Cancer Foundation of Southern California, Inc.

2. Family Service Association of Redlands

3. Inland Leaders Charter School

4. Rotary Club of Yucaipa — Weekly Meetings

5. Rotary Club of Yucaipa — Christmas Parade

6. Yucaipa Calimesa Family Assistance

7. Yucaipa Calimesa Veterans Day Committee

8. Yucaipa Pickleball, Inc.

Approved by:
05/12/2025 City Council Agenda 21

ATTACHMENT 1
05/12/2025 City Council Agenda 22

RECEIVED
City of Yucaipa Community Activity Grant APR 17 2025
Event Reporting Financial Worksheet
Yucaipa City Clerk's Office
Fiscal Year 2024-2025 Grants
*INCLUDE BACK-UP DOCUMENTATION WITH REPORT INCLUDING:

COPIES OF CHECKS, COPIES OF INVOICES/QUOTES
Name of Organization: Childhood Cancer Foundation of Southern California, Inc.

Contact Name: Angelica Tapia
Phone Number:

Email: [email protected]
Description of Event/Project Funded: Spring Egg Hunt
Total Cost to Operate Event/Project: $
Amount Granted by City: $ Section 1 (Monetary) $ 1,000 Section 2 (In Kind) Justify City Grant Monetary Amount: (if applicable)
SECTION 1 - Attach proof of payment
Description
Item # Date (Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount. Provide proof of processed payment.) Amount

1. $

2. $

3. $

4. $

5. $
Justify City Grant In -Kind Amount: (if applicable)
SECTION 2
Description
Item # Date (Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount) Amount

1. 4/5/2025 Special Event Permit & Amphitheater and Shelter Reservation $ 1,000

2. $

3. $

4. $

5. $
Total Disbursements (Justifying City Grant Monetary andlor In -Kind) Amount): $ 1,000 Monetary Grant Funds Remaining: $
Notes/comments/additional
information:

PLEASE MAKE SURE TO PROVIDE BACK-UP RECEIPTS / PROOF OF PAYMENT TO JUSTIFY AMOUNTS AWARDED BY GRANT 05/12/2025 City Council Agenda

Page 1 ends

�T%��"�� City of Yucaipa Community Activity Grant
9' Event/Program Summary
Fiscal Year 2024-2025 Grants
In an attempt to assist all awarded agencies, the City has developed an Event Reporting Financial Worksheet (attached) to ensure consistent and accurate reporting of the awarded agencies use of City funding and/or in -kind services. Along with your Event Reporting Financial Worksheet, please provide the information requested below:

1. Did the event/program meet the original intended goal? Yes. Many families attended the special event, received peer support and enjoyed an afternoon outside and away from the hospital.

2. If funded in the future, what would the organization do differently? Have the ability to control the weather. Though it did not rain this year, the high winds made it a little difficult for the EZ ups, but regardless, the families enjoyed the event and we made it work.

3. What type of feedback did organization received from the participants? Families enjoyed seeing the smiles on their children's faces. It was a nice change of scenary outside of the hospital.
4• What other financial/in-kind contributions did the organziation seek or receive to fund the event/program (separate from City funding)?
Lunch donation from Jersey Mike's Subs, Easter giveaway: baskets, grass, plastic filled eggs, snacks, nachos, candy and more!

5. List the total number of residents served.
2025 event welcomed 184 guests that included 117 children and 67 adults Attach copies of marketing/promotional materials for the event/program.

Notes/comments/additional information: Thank you for the continued support of our program and the families we serve. Although we are not a Yucaipa based organization, we appreciate that the city chose to support our program and the families that we serve in Yucaipa and beyond.

PLEASE SUBMIT, ALONG WITH EVENT REPORTING FINANCIAL WORKSHEET, TO THE CITY CLERK'S OFFICE

WITHIN ONE MONTH FOLLOWING THE EVENT/PROGRAM
05/12/2025 City Council Agenda

Page 2 ends

24 111,9tip q1

EGGSTRAVAGANZ
SATURDAY, APRIL 5, 2025

YUCAIPA COMMUNITY PARK
34900 OAK GLEN RD, YUCAIPA CA 92399
11AM - 2PM

LUNCH - GIVEAWAYS - EGG HUNT
AND MORE! ! ! !

FREE EVENT FOR FAMILIES OF

CHILDHOOD CANCER FOUNDATION
V PiYLLLPi yr�C�22o2P-ce G�:
6 mommem-

CHILDHOOD CANCER FOUNDATION
OF SOUTHERN CALIFORNIA, INC.
05/12/2025 City Council Agenda
f
25 ATTACHMENT 2
05/12/2025 City Council Agenda 26

City of Yucaipa Community Activity Grant Received
Event Reporting Financial Worksheet City of Yucaipa
Fiscal Year 2024-2025 Grants Q 31 2024
*INCLUDE BACK-UP DOCUMENTATION WITH REPORT INCLUDIN .

COPIES OF CHECKS, COPIES OF INVOICES/QUOTES
General Services/
Name of organization: Family Service Association of Redlands Qtv ('IPrk'c nP.Qar1Mept Contact Name: Kyra Stewart
Phone Number: 909-793-2673 x134
Email: [email protected]
Description of Event/Project Funded: Community Action Grant Total Cost to Operate Event/Project: $ 2,500
Amount Granted by City: $ 2,500 Section 1 (Monetary) $ Section 2 (In Kind) Justify City Grant Monetary Amount: (if applicable)
SECTION 1 - Attach proof of payment
Description
Item #
Date (Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount. Provide proof of processed payment.) Amount

1. 7/29/2024 Las Casitas Yucaipa LLC Deposit
$ 1,700

2. 9/10/2024 Thrif-T-Lodge Emergency Shelter Vouchers
$ 800

3. $

4. $

5. $
Justify City Grant In -Kind Amount: (if applicable)
SECTION 2
Description
Item #
Date (Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount)
Amount

1. $

2. $

3. $

4. $

5. $
Total Disbursements (Justifying City Grant Monetary and/or In -Kind) Amount): $ 2,500 Monetary Grant Funds Remaining: $ 0.00
Notes/comments/additional
information:

PLEASE MAKE SURE TO PROVIDE BACK-UP RECEIPTS / PROOF OF PAYMENT TO JUSTIFY AMOUNTS AWARDED BY GRANT 05/12/2025 City Council Agenda

Page 1 ends

CITY OF City of Yucaipa Community Activity Grant
Event/Program Summary
Fiscal Year 2024-2025 Grants
In an attempt to assist all awarded agencies, the City has developed an Event Reporting Financial Worksheet (attached) to ensure consistent and accurate reporting of the awarded agencies use of City funding and/or in -kind services. Along with your Event Reporting Financial Worksheet, please provide the information requested below:

1. Did the event/program meet the original intended goal? yes.

2. If funded in the future, what would the organization do differently? Nothing

3. What type of feedback did organization received from the participants? Our clients are very grateful to have received this assistance

4. What other financial/in-kind contributions did the organziation seek or receive to fund the event/program (separate from City funding)?
Aside from philanthropic donations, we were awarded Kaiser, & HHAP-3

5. List the total number of residents served.
7 Attach copies of marketing/promotional materials for the event/program.

Notes/comments/additional information: With the Yucaipa Grant support, the organization was able to assist households & individuals who were unhoused at point of intake & place them into motels & a deposit while connection them to additional resources. We are so grateful for your continued funding.

PLEASE SUBMIT, ALONG WITH EVENT REPORTING FINANCIAL WORKSHEET, TO THE CITY CLERK'S OFFICE

WITHIN ONE MONTH FOLLOWING THE EVENT/PROGRAM
05/12/2025 City Council Agenda

Page 2 ends

W11

Family Service Association of Redlands/Pink Account 302485 LAS CASITAS-YUCAIPA LLC 7/29/2024
42518 - YUCAIPA-CITY Govrmmnt =expe DEP A. SANCHEZ Y-462 1,700.00 I
i
I
\ � J
j
3-PAC Premier CASH DEP A. SANCHEZ Y-462 1,700.00
Family Service Association of Redlands/Pink Account 302485 LAS CASITAS-YUCAIPA LLC 7/29/2024
42518 YUCAIPA-CITY Govrmmnt -expe DEP A. SANCHEZ Y-462 1,700.00 o
•
3-PAC Premier CASH DEP A. SANCHEZ Y-462 - 1,700.00
y -Cats

10. 05/12/2025 City Council Agenda 'I'III"II'III I"I'� J 29 •

10/11/24, 11:04AM
Deposit Reports
Deposit Reports
Deposit Accounts Activity Summary
Report Created:

Account:

Date Range:

Transaction Types:

Detail Option:

Check Serial Number:
10/11/2024 02:04:31 PM (ET)
Checking
07/29/2024 to 10/11/2024
All Transactions
Includes transaction detail
302485
Checking 9767 - Checking - 322285781 - *9767
Post Date
Reference
Additional Reference
Description
Debit
Credit
09/06/2024
302485

CHECK PAID
CHECK
$1,700.00
10/11/2024
Totals
$1,700.00
$0.00
Showing 1 - 1 of 1
05/12/2025 City Council Agenda
https://pacificpremier.biz-business.online-banking-services.com/bebanking/home.do#/print-preview 30 1 /1

PAY-T

ORDER OF

R OF THRIF-T-LODGE,MOTEL
ORDE
Eight Hundred.and
I _
I ApQ
Family Service Association of Redlands/Pink Account � 400100 J
THRIF-T-10DGE MOTEL 9/12/2024
42518 • YUCAIPA-CITY Govrmmnt =expe V 2205,38 19,20 800.00 4-PAC Premier CASH V 2205,38919,20 800.00
Family Service Assoclatioh of Redlands/Pink Account 400100 THRIF-T-LODGE MOTEL 9/12/2024
42518 - YUCAIPA-CITY Govrmmnt -expe V-2205,38 19,20 800.00 i
A
i
4-PAC Premier CASH V 2205,389,19,20 800.00
'
' 05/12/2025 City Council Agenda \II I I III III I;I II 111 31 Rev 1515 - 10515

10/11/24, 11:05AM
Deposit Reports
Deposit Reports
Deposit Accounts Activity Summary
Report Created:

Account:

Date Range:

Transaction Types:

Detail Option:

Check Serial Number:
10/11/2024 02:05:23 PM (ET)
Checking
07/29/2024 to 10/11/2024
All Transactions
Includes transaction detail
400100
Checking 9767 - Checking - 322285781 - *9767
Post Date
Reference
Additional Reference
Description
Debit
Credit
09/24/2024
400100

CHECK PAID
$800.00
CHECK
10/11/2024
Totals
$800.00
$0.00
Showing 1 - 1 of 1
05/12/2025 City Council Agenda
https://pacificpremier.biz-buslness.on] ine-banking-services.com/bobanking/home.do#/print-preview 32 1/1

1. HE YITCMPA OUTREACH PROJECT
(:-A PROGRAM OF FAMILY SERVICE ASSOCIATION OF REDLANDS
}
Are you behind on rent due to a
temporary financial crisis or
other issue?
Do you need wrap around
support such as holiday
assistance, bus passes, or
employment resources?
Do you live in the city of Yucaipa?
The Yucaipa Outreach Project is here to
help! In partnership with the City of
Yucaipa, County entities and private
sources, we offer the following services:
• Emergency Rental Assistance
• Move -in Deposits
• Motel Vouchers
• Food Assistance
• Gas Cards & Bus Passes
Please visit our website at
ed on a fixed income and redlandsfamilyservice.org or call in the City of Yucaipa. 909-570-9132 for more information. osi1T99-5QM�_Sti1�4fc, 116, Yucaipa, CA 92599 1 yucaipaoutreachproject.orc 3

THE Y UCAIPA ULITREACH PRnJECT
A PROGRAM OF FAMILY SERVICE ASSOCIATION Of REDlANDS

DONATIONS
NEEDED
Yucaipa Outreach Project is an
extension of Family Service
Association of Redlands, serving
low income, homeless or at -risk
homeless families.

Our Food Needs:

Canned meat (chicken breast, tuna)
Peanut Butter & Jelly
Dry and canned soups
Cereals, pancake mix, syrup
Bag/Boxed Pasta
Pasta Sauce & Tomato sauce
Bag/Boxed Rice 0
*Pull tab cans are best
'can here to view
he many ways to
onate to our food
pantry

ATTACHMENT 3
05/12/2025 City Council Agenda 35

City of Yucaipa Community Activity Grant Received
Event Reporting Financial Worksheet City of Yucaipa
Fiscal Year 2024-2025 Grants FEB 13 2025
*INCLUDE BACK-UP DOCUMENTATION WITH REPORT INCL UDING:

COPIES OF CHECKS, COPIES OF INVOICES/QUOTES General Services/ Name of organization: Inland Leaders Charter School City Clerk's Department Contact Name: Jeremy Hoch
Phone
Description of Event/Project Funded: Volleyball Games
Total Cost to Operate Event/Project: $ 1495
Amount Granted by City: $ Section 1 (Monetary) $ 1495 Section 2 (In Kind) Justify City Grant Monetary Amount: (if applicable)
SECTION 1
Description
Item # Date
(Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount)
Amount

1. $

2. $

3. $

4. $

5. $
Justify City Grant In -Bind Amount: (if applicable)
SECTION 2
Description
Item # Date
(Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount)
Amount
1, Aug 27 - Oct 17
11 home games at the Community Center
$ 1495

2. $

3. $

4. $

5. $
Total Disbursements (Justifying City Grant Monetary andlor In Kind) Amount): $ 1495 Monetary Grant Funds Remaining: $ 0
Notes/comments/additional
information:

PLEASE MAKE SURE TO PROVIDE BACI{-UP RECEIPTS / PROOF Or, PAYMENT TO JUSTIFY AMOUNTS AWARDED BY GRANT 05/12/2025 City Council Agen a

C'Ty°F City of Yucaipa Community Activity Grant
Event/Program Summary
Fiscal Year 2024-2025 Grants
In an attempt to assist all awarded agencies, the City has developed an Event Reporting Financial Worksheet (attached) to ensure consistent and accurate reporting of the awarded agencies use of City funding and/or in -kind services. Along with your Event Reporting Financial Worksheet, please provide the information requested below:

1. Did the event/program meet the original intended goal? Yes! Our volleyball teams had a home court to play on? We are required to have an inside facility.

2. If funded in the future, what would the organization do differently? Nothing! All of our games went as planned!

3. What type of feedback did organization received from the participants? All of We parems and players on our loam wen extreemly sienahl to hove a honlo gymI Tlo visiting (mars playen always had nice Ihingt to say about Ilacomntunily ccnlal

4. What other financial/in-kind contributions did the organziation seek or receive to fund the event/program (separate from City funding)?
We did not get any other contributions for the games.

5. List the total number of residents served.

Each game served around 14 players and 15 to 30 parents.

Attach copies of marketing/promotional materials for the event/program.

Notes/comments/additional information: ILCS is so groalfull to the City ofYucalpa for providing the school with the Community Activity Grant.

Volleyball is the oast dd l ult seoson to get Into a gym. MAIL Sciaol wotleyboll Is going on at dw some time and Ihcy have priadly. This giant allows us to use the Conn airy Center.

PLEASE SUBMIT, ALONG WITH EVENT REPORTING FINANCIAL WORKSHE ET, TO THE CITY CLERK'S OFFICE

WITHIN ONE MONTH FOLLOWING THE EVENT/PROGRAM
05/12/2025 City Council Agenda
I
37 ATTACHMENT 4
05/12/2025 City Council Agenda 38

City of Yucaipa Community Activity Grant RECEIVED
Event Reporting Financial Worksheet
Fiscal Year 2024-2025 Grants J MAY 0 6 2025
*INCLUDE BACK-UP DOCUMENTATION WITH REPORT INCL UDING4
COPIES OF CHECKS, COPIES OF INVOICES/QUOTES Yucaipa City Clerk's Office Name of Organization: Rotary Club Of Yucaipa
Contact Name: Donnakaye Ostrander / Jennifer Crawford
Phone Number:

Email:
/ 909-797-2489, ext. 236
Description of Event/Project Funded: Rotary Club Weekly Meetings Total Cost to Operate Event/Project: $
Amount Granted by City: $ Section I (Monetary) $ 9,576 Section 2 (In Kind) Justify City Grant Vonetarr Amount: (if applicable)
SECTION 1 - Attach proof of payment
Description
Item # Date (Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount. Provide proof of processed payment.) Amount

1. $

2. $

3. $

4. $

5. S
Justify City Grant In -Kind Amount: (if applicable)
SECTION 2
Description
Item # Date (Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount) Amount

1. 7/2/24-6/24/25 Facility Rental - Scherer Community Center (Nutrition Center) S 9,576

2. S

3. $

4. $

5. $
Total Disbursements (Justifying City Grant Monetary and/or In -Kind) Amount): $ 9,576 Monetary Grant Funds Remaining: $ 0
Notes/comments/additional
information:

PLEASE MAKE SURE TO PROVIDE BACK-UP RECEIPTS / PROOF OF PAYMENT TO JUSTIFY AMOUNTS AWARDED BY GRANT 05/12/2025 City Council Agenda

Page 1 ends

CITY OF City of Yucaipa Community Activity Grant
9 Event/Program Summary
Fiscal Year 2024-2025 Grants
In an attempt to assist all awarded agencies, the City has developed an Event Reporting Financial Worksheet (attached) to ensure consistent and accurate reporting of the awarded agencies use of City funding and/or in -kind services. Along with your Event Reporting Financial Worksheet, please provide the information requested below:

Did the event/program meet the original intended goal?
Yes. The Scherer Community Center (Nutrition Center) meets are needs.

2. If funded in the future, what would the organization do differently? Keep meeting at the facility and look to expand/enhance the Rotary's presence at the facility.

3. What type of feedback did organization received from the participants? Excellent facility/staff.

4. What other financial/in-kind contributions did the organziation seek or receive to fund the event/program (separate from City funding)?
None

5. List the total number of residents served.
50 Attach copies of marketing/promotional materials for the event/program.

Notes/comments/additional information: The Rotary Club would once again like to say THANK YOU to the City Council and City Staff for allowing the Club to use the facility.

PLEASE SUBMIT. ALONG WITH EVENT REPORTING FINANCIAL WORKSHEET, TO THE CITY CLERK'S OFFICE

WITHIN ONE MONTH FOLLOWING THE EVENT/PROGRAM
05/12/2025 City Council Agenda

Page 2 ends

40 ATTACHMENT 5
05/12/2025 City Council Agenda 41

Received
City of Yucaipa
City of Yucaipa Community Activity Grant
Event Reporting Financial Worksheet FEB 1 202a
Fiscal Year 2024-2025 Grants General Services/
*INCLUDE BACK-UP DOCUMENTATION WITH REPORT INCLUeItyG�lerk's Department

COPIES OF CHECKS, COPIES OF INVOICES/QUOTES
Name of Organization: Rotary Club of Yucai
Contact Name: Donnakaye Ostrander / Jennifer Crawford
Phone Number:

Email:
/ 909-797-2489, ext. 236
Description of Event/Project Funded: 69th Annual Christmas Parade Total Cost to Operate Event/Project: $ 19,250.49
Amount Granted by City: $ 1 Section I (Monetary) $ 16,200 Section 2 (In Kind) NnwS � t
Justify City Grant Monetary Amount: (if applicable)
NON -
SECTION 1 - Attach proof of payment
Description
Item # Date (Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount. Provide proof of processed payment.) Amount 1, 12/5/24 Diamond Environmental $ 1,042

2. $

3. $

4. $

5. $
Justify City Grant In -Kind Amount: (if applicable)
SECTION 2
Description
Item 4 Date (Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount) Amount
t. SEP Fee $ 200

2. Police $ 9,500

3. Public Works $ 6,500

4. $

5. $
Total Disbursements (Justifying City Grant Monetary and/or In -King!) Amount): $ 17 2O0 INV5
Monetary Grant Funds Remaining: $ 0
Notes/comments/additional
information: The $1,000 monetary award is from the Non -Department Not -for -Profit Fund. Rotary expends an additional $2,050 for golf carts, sound system for announcer, parade supplies, mailers, clean up.

PLEASE MAKE SURE TO PROVIDE BACK-UP RECEIPTS / PROOF OF PAYMENT TO JUSTIFY AMOUNTS AWARDED BY GRANT City Council Agenda

Page 1 ends

CITY OF City of Yucaipa Community Activity Grant
yQ Event/Program Summary
Fiscal Year 2024-2025 Grants
In an attempt to assist all awarded agencies, the City has developed an Event Reporting Financial Worksheet (attached) to ensure consistent and accurate reporting of the awarded agencies use of City funding and/or in -kind services. Along with your Event Reporting Financial Worksheet, please provide the information requested below:

1. Did the event/program meet the original intended goal? The 69th Annual Christmas Parade was a success with over 10,000 estimated attendance and 128 parade entrees. It is an event the brings the community together & promotes the Christmas spirit.

2. If funded in the future, what would the organization do differently? Seek more community volunteers to man street closures, schedule street sweeper not only for the day of event but also Monday am after event, add soft closure at 6th & E, not allow semi truck in parade.

3. What type of feedback did organization received from the participants? All positive - everything ran smooth

4. What other financial/in-kind contributions did the organziation seek or receive to fund the event/program (separate from City funding)?
Crafton Hills Fire Academy - Post Event Trash Pick Up; Burrtec (Yucaipa Disposal) - Trash boxes/bins, The Rotary Club secured smaller donations and sold ads for the parade guide to off -set event costs.

5. List the total number of residents served.

Estimated +/-10,000
Attach copies of marketing/promotional materials for the event/program.

Notes/comments/additional information: The Rotary Club would once again like to say THANK YOU to the City Council and City Staff/Yucaipa Sheriff/Cal Fire/YCJUSD/private property owners for making the Parade a success.

PLEASE SUBMIT, ALONG WITH EVENT REPORTING FINANCIAL WORKSHEET, TO THE CITY CLERK'S OFFICE

WITHIN ONE MONTH FOLLOWING THE EVENT/PROGRAM
05/12/2025 City Council Agenda

Page 2 ends

43 US Bank 000271
33700 Yucaipa Blvd
Foundation of The Yucaipa Rotary Club Yucaipa CA.92399
P..O.. Box 661 90-358211222
SERVICE Yucaipa Ca. 92399
[email protected]
12/5/2024

PAY TO THE
ORDER OF Diamond Environmental Services $"1,042.00
One Thousand Forty -Two and 00/100*,*"•"„ **'*•**"•""`**"*****"�"***•**"***`****`*"**"*,'*'**•****'*•*****"•*` DOLLARS MEMO
Diamond Environmental Services
807 E. Mission Rd
San Marcos CA 92069
Christmas Parade Porata-Potties
Foundation of The Yucaipa Rotary Club
.r_.._............._..._. __..-_......_...._ — MP
AUTIi6iWW SIGNATURE
000271
Diamond Environmental Services 12/5/2024
Date Type Reference Original Amt. Balance Due Discount Payment 12/5/2024' Bill 048613 1,042.00 1,042.00 1,042.00
Check Amount 1,042.00
US Bank Checking Ac Christmas Parade Porata-Potties 1,042.00 05/12/2025 City Council Agenda 44

Environmental Services, LIP
Solid Waste Services, Inc
Power Services, Inc
C-10 CSLB#908341
w,,vw.Diamondprovicles.com

HEADQUARTERS
807 E. Mission Road
San Marcos, Ca 92069
1& 760.744.71.91
760.744.7184
BILL TO: YUCAIPA ROTARY CLUB
PO BOX 661
YUCAIPA, CA 92399
SERVICE ADDRESS: YUCAIPA BLVD & 6TH ST I YUCAIPA, CA 92399 Invoice Date 12114/2024
Invoice Number 0005838013
Account Number
Invoice Due Date 1/13/2025
t. I r. sc vra
E� Fj

WE ACCEPT AMERICAN EXPRESS, VISA,

MASTERCARD & DISCOVER
PAY ONLINE: Portal.Diamondprovides.com
CHECKS OR N10NEY ORDERS PAYABLE TO

DIAMOND ENVIRONMENTAL SERVICES LP

REMIT-I-ANCE AMOUNT

CHECK NUMBER
PLEASE RETURN TOP PORTION WifH PAYMENT
Cus.�n:?-ac.ees t ^a•: G�arnen;, en:ironmen:a ce-�ice�' IcaB: fees, attomep•s fees,CO3ts (induding expe't
co:t,; an:', .•.fenSes of . ugatiOn, in th.' -.•'nt these Is anri hAga,=, fled to enforce the term; or.onwit.on; of this
agreement, me:ud:nc_ any hogaCron as a result cf Customer'; nonr;avmcnt under arr: agree ;:=_nt e;d.h Dian-.nnci.

FROM
TO
QTY

I DESCRIPTION
LABOR/
SERVICE �
RENTAL

AGENCY/
ENERGY
TAX
TOTAL
Site 0082 - 69TH ANNUALCHRISTMAS PARADE/
DROP #1
YUCAIPA BLVD & 6TH ST
12/14/211
1 EVENT TIME SENSITIVE DELIVERY FEE FOR SITES 82

12.59 175.00
& 83
12/14/24
1 EVENT TIME SENSITIVE REMOVAL FEE- FOR SITES 82

12.59 175.00
& 83
12/14/24
4 EVENT CLASSIC RESTROOM

69.04 1.16
280.80
12/14/24
1 EVENT HAND SANITIZER STAND

64.03 1.17

65.20 DEL 12/14 4AM-7AM- REM 12/14 3PM-6PM
Site 0083 - 69TH ANNUAL CHRISTMAS PARADE/
DROP#2

AVENUE D & CALIFORNIA ST
12/14/24
4 EVENT CLASSIC RESTROOM

69.04 1.16
280.80
12/1,1/24
1 EVENT HAND SANIIIZER STAND

64.03 1.17

65.20 DEL 12/14 4AM-7AM- REM 12/14 3PM-6PM
No Pro►Y dng jorEwiy Pick Up

PORTABLE RESTROOM SERVICE/ PUMPING LABOR PROVIDED AT THE OPTION OF THE LESSEE 807 E Mission Road Billing questions? Email us at [email protected] Account 048613
San Marcos, CA 42069 7•E121W5: Net 10 Days
Invoice 0005838013
r a 760.744.7191 5 % CANCELLATION FEE APPLIES
760.744.7184

INVOICE TOTAL
�l� 1.5% Late Charge due on outstanding balances more than 30 days from Diamondprovides.com date of invoice (18% Per Annum)
$ 1,042.00
Restrooms Dumpsters Fencing Power Septic Pumping

gas
g�rt'i
111111177271.3 .a.
"Make Padgett's your 1 st call."
(900) 307-2769
www.trustpodgetts.com

FIRE A FLOOD

SMOKE MOLD
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i' 909.792.2222 - SERVICE - INSTALLATION A
Urgent Care Center
A Division of SoCal Emergency Medicine, Inc.

Our Other Locations:

Calton Urgent Care - Moreno Beach Urgent Care - Norco Urgent Care Redlands Urgent Care - Riverside Urgent Care, La Sierra Riverside Urgent Care, Van Buren - Yucaipa Urgent Care
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All Smog Testing
Vehicle Servicing
ABS Brakes Systems
Air Conditioning

CUISINE
909-372-1727
:73
35045 Ave. D
Yucaipa,CA 92399
Mon-Sat)Oam-IOpm
Sat loam -9pm
Season's Greetings from

GENERAL CONTRACTOR
LIC.1050541

PAINTING

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RE.GLA%ING
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Orthodontics & Adult Ventistry
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Pediatric Dentist
- Dental Anesthesiulut�st
Office (909) 794-4909
Fax (909) 794-4904 iAPt 'r
wwwArjlittlesmi les.coul
31646 Dunlap Blvd., Suite C, Yucaipa, CA 92399
Unlock your best smile
(909) 797-9099 Dentures, Implants, Restorations
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YUCAIPA
I; S OSAL, 1PdC.
��nre 3f IY'
CGdrTAlV1

Presented by:

Rotary
Club of Yucaipa
E
iristmas Parade
Theme: "The Magic of Christmas"
No. Entry Class
1 YUCAIPA POLICE DEPARTMENT
2 SB COUNTY SHERIFF RANGER COLOR GUARD
3 GRAND MARSHALL
4 SENATOR OCHOA BOGH
5 YUCAIPA CITY COUNCIL
6 YUCAIPA FIRE AND PARAMEDICS
7 FIREFIGHTER OF THE YEAR
8 DEPUTY OF THE YEAR
9 CITIZEN OF THE YEAR
10 VOLUNTEER OF THE YEAR
11 NON-PROFIT OF THE YEAR
12 YHS THUNDERBIRD MARCHING BAND
13 YHS CHEERLEADERS
14 YHS INTERACT CLUB
15 YHS BEST BUDDIES
15 EARLY CHILDHOOD EDUCATION CENTER
17 CALIMESA ELEMENTARY SCHOOL
18 CHAPMAN HEIGHTS ELEMENTARY SCHOOL
19 DUNLAP ELEMENTARY SCHOOL
20 RIDGEVEIW ELEMENTARY SCHOOL
21 VALLEY ELEMENTARY SCHOOL
22 WILDWOOD ELEMENTARY SCHOOL
23 COMPETITIVE EDGE CHARTER ACADEMY
24 PARKVIEW MIDDLE SCHOOL
25 MESA VIEW MIDDLE SCHOOL
26 OAKVIEW HIGH SCHOOL
27 GREEN VALLEY HIGH SCHOOL
28 YUCAIPA HIGH SCHOOL
29 CRY/ROP
30 YUCAIPA ADULT SCHOOL
31 YUCAIPA-CALIMESA JOINT UNIFIED SCHOOL DISTRICT
31A BOB MILLER
32 YUCAIPA HS HEALTH/BIOMEDICAL SCIENCES ACAD.
33 YUCAIPA HIGH SCHOOL LINK CREW
34 U.S. MARINES CORPS RECRUITING COMMAND.
35 YUCAIPA JEEP AND4X4.
05/12/2025 City Council Agenda
No. Entry Class
36 SPARTANS FC SOCCER CLUB
37 ALOHA PLUMBING HEAT AND AIR
38 GRACE POINT TWIRLERS
39 CALIFORNIA STATE HORSEMENS ASSN. REGION 14
40 PAST PLEASURES CAR CLUB
41 RIGHT FIT RESCUE
42 DUCKING CLEAN
43 AMY CRIPPEN'S MINI ORCHESTRA
44 CUB SCOUTS PAC 4
45 YUCAIPA VALLEY LIONS CLUB
45B YAPS
46 CYSC ALL STARS
47 GIRL SCOUT TROOP 1549-COOKIE MAGIC
48 UNITED BOXING ACADEMY AND EAGLE BRAZILLIAN
49 HUSKIES AROUND TOWN
50 YUCAIPA DANCE PERFORMING GROUP
51 SQUIRES BASEBALL
51B MISS FIGGY
52 IMRG2045
53 PREMIER RESTORATION SOLUTIONS
54 WILD WOOD TWIRLERS
55 MORT'S FERSUSON TRACTOR
56 CENTURY 21 LOIS LAUER REALTY
57 THE MARTINEZ FAMILY CHRISTMAS
58 INCENTIVE -ACT
59 YUCAIPA RODEO QUEENS
60 PASS PIONEERS 4-H CLUB
61 BELIEVE ATHLETICS
62 AUTO CARE CLINIC
63 YUCAIPA COWBOYS
64 YUCAIPA VALLEY AMERICAN LITTLE LEAGUE
65 PADGETT'S FIRE AND FLOOD RESTORATION
66 BOY SCOUTS TROOP 11
67 HABITS 4 LIFE NUTRITION
68 BRASWELL SENIOR LIVING
69 LOVED HOMESTEAD
The History of the
Yucaipa Valley Christmas Parade
The Yucaipa Christmas Parade began in 1954 by the local churches. The tradition was continued by the Yucaipa Lions Club until the Rotary Club of Yucaipa became the sponsor along with the support of their co-sponsorthe City of Yucaipa.

The parade sponsors are proud of the hometown tradition of being a parade that all are welcometo participate in and help make it a memorable partof the holidays.

No. Entry Class
70 ASCENT PLUMBING
71 YUCAIPA JR. ALL AMERICAN FOOTBALL/CHEER
72 GILMORE INSURANCE
73 BAILEY'SWINDOWCLEANING
74 SO CAL MOBILE BUTCHERING
75 SO CAL JEEP JUNKIES
76 MUSCLE FOR CHRISTMAS
77 SULLIVAN PARTY RENTALS
78 KIM'S HAPKIDO MARTIAL ARTS SCHOOL
79 COLUMBIETTES 9679/HOLY SPIRIT 1803
80 UNITED RENTALS INC.
81 YUCAIPA CHICK-FIL-A
82 REDLANDS PLUMBING, HEATING/AIR
83 SJ LANDSCAPE
84 DOWN RIGHT BLESSED FOUNDATION
85 INLAND AV SOLUTIONS
86 GINGER BREAD JEEP
87 COMMUNITY ALLIANCE MEDICAL GROUP
88 BREWCAIPA BREWING COMPANY
89 SET FREE CHURCH
90 TERRY'S IN HOME SENIOR ASSISTANCE
91 CALIMESAWORSHIP CENTER
92 DOWN RIGHT BREWED MOBILE EXPRESS
93 LEGACY EXCAVATING INC.
94 YUCAIPA VALLEY RIDERS GROUP
95 JOSE'S MEXICAN FOOD
96 VIETNAM VETS OF AMERICA CHAPTER 47
No. Entry Class
97 GREEK MOVERS
98 RIVERSIDE/CORONA FORD MODEL TCLUB
99 RISE DANCE
100 GREENSPOT FARMS/AMERICAN ROAD TRIP
101 ROAD RUNNER TOWING
102 EVENT PIXIE
103 WILDWOOD CANYON
104 DANYELLE BRIGHT
105 HOPE
106 YU-CAL POP WARNER
107 YUCAIPA VALLEY WATER
108 YUCAIPA BULLETIN
108A FAMILY PROMISE
109 STEVE DHILLON LAW FIRM
110 TRIKE CLUB AND FRIENDS
111 CHOLO PIERCES AND TATTOO STUDIO
112 JAY'S FADE BARBERSHOP
113 CROWLEY COOLING AND HEATING
114 KLUDDES SMOKEHOUSE AND SALOON
115 JUNK BANDITS
116 JAKE'S BISTRO & BREW
117 THE LIBERTY LAP
118
119
120 ROTARY'S HENRY THE ELF
121 YUCAIPA BARREL RACERS
122 SANTACLAUS
MLG
�11�

MARKARIAN LAW GROUP
TOLL FREE: 877-532-5507

YOUR LOCALTRUSTED PERSONAL INJURY ATTORNEY
CHRISTOPHER MARKARIAN, ESQ.

LOCAL OFFICE: 909-500-7629
WWW.MARKARIANLG.COM

ATTACHMENT 6
05/12/2025 City Council Agenda 48

City of Yucaipa Community Activity Grant
Event Reporting Financial Worksheet
Fiscal Year 2024-2025 Grants
*INCLUDE BACK-UP DOCUMENTATION WITH REPORT INCLUDING:

COPIES OF CHECKS, COPIES OF INVOICES/QUOTES
Name of Organization:

Contact Name:

Phone Number:

Email:

F-A YYl I Y ,?'Cs 51 Si eYl Ge•-
Description of Event/Project Funded: Olu1`n�gc l�c r �G1Y ��1 i.�:'ciY� nod •S' C4+ Total Cost to Operate Event/Project: $ ; • I tJ , cj
Amount Granted by City: $' Section 1 (Monetary) $ Section 2 (In Kind) Justify City Grant Monetary Amount: (if applicable)
SECTION 1 - Attach proof of payment
Description
Item # Date (Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount. Provide proof of processed payment.) Amount k/,q L

2. $

3. $

4. $

5. $
Justify City Grant In -Kind Amount: (if applicable) / ``t1A SECTION 2
Description
Item # Date (Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount) Amount
I. $

2. $

3. $

4. $

5. $
Notes/comments/additional
information:

Total Disbursements (Justifying City Grant Monetary and/or In -Kind) Amount): $ Monetary Grant Funds Remaining: $

Page 1 ends

City of Yucaipa Community Activity Grant
Event/Program Summary
Fiscal Year 2024-2025 Grants
Received
City of Yucaipa
JUL 0 9 2024
General Services/
City Clerk's Department
In an attempt to assist all awarded agencies, the City has developed an Event Reporting Financial Worksheet (attached) to ensure consistent and accurate reporting of the awarded agencies use of City funding and/or in -kind services. Along with your Event Reporting Financial Worksheet, please provide the information requested below:

1. Did the event/program meet the original intended goal?

2. If funded in the future, what would the organization do differently?

4.�z a o;.A1A m�tkc <kn04 e-me 4.

3. What type of feedback did organization received from the participants?

4. What other financial/in-kind contributions did the organziation seek or receive to fund the event/program (separate from City funding)?

5. List the total number of residents served.

Attach copies of marketing/promotional materials for the event/program.

Notes/comments/additional information: (gre,AA Vn,2'fy\)e m ,e a+ , �-rr. � -� �- h"�^o1 � �,, � � � �a s mil- ��, �� ,

PLEASE SUBMIT, ALONG WITH EVENT REPORTING FINANCIAL WORKSHEET, TO THE CITY CLERK'S OFFICE

WITHIN ONE MONTH FOLLOWING THE EVENT/PROGRAM
05/12/2025 City Council Agenda

Page 2 ends

50 1W
PO Box 1819
Yucaipa, California 92399,..
hcctechnology.com-
909.790.9338 V�HIC,C
Yucaipa Calimesa Family Assistance Invoice # 18474
35075 Avenue B Invoice Date 05-13-24
Yucaipa, CA, United States 92399
Balance Due $3,315.79
Item
Description
Unit Cost
Quantity
Line Total
Misc
ChromeBox, Intel CPU with 8 GB RAM and 64 GB Storage
$625.00

2.0 $1,250.00
24" LCD monitor
24" LCD Monitor
$179.99

2.0 $359.98
Keyboard
Keyboard and mouse, USB wired
$35.00

2.0 $70.00
Cable,
Cable,
$20.00

1.0 $20.00
Misc
Domain Registration
$129.99

1.0 $129.99
Non Contract Labor
Labor, Non -Contract
$96.00

14.0 $1,344.00
Originally $120.00, less discount of 20%
Misc
Note:
$0.00

1.0 $0.00
1: According to NVR Manufacturer the system needs a firmware update and then should communicate with Chrome Browser.

Therefore, the NVR is able to be viewed on the ChromeBox System.
2: Existing Officejet Printer is Chrome OS compatible.

Project Labor
Ticket Work: Robert Hudec Thu 05-02-24 03:30 PM - Thu 05-02- $0.00

0.5 $0.00
24 04:00 PM Dan created the email accounts based on Debbie's notes. I used those accounts to set up new users on each computer. Awaiting May 7th to create shared workspace.

Project Labor
Ticket Work: Robert Hudec Tue 04-16-24 10:25 AM - Tue 04-16- $0.00

0.08 $0.00
24 10:30 AM Received word that the account was approved through Percent. Dan submit again to Google to get a Non -Profit environment. Informed the client and asked for their input on what emails need to be created and who would be using those emails.

Project Labor
Ticket Work: Robert Hudec Mon 03-04-24 03:00 PM - Mon 03-04- $0.00

0.08 $0.00
24 03:05 PM Dan and I reserved the Domain, ycfamilyassist.org, for a 5 year time -frame.

Project Labor
Ticket Work: Robert Hudec Thu 05-09-24 09:30 AM - Thu 05-09- $0.00

8.0 $0.00
24 01:30 PM Dan and Robert arrived on site. Ran the cable to the other side of the room. Set up the 2 new pc's. Configured both so that they can scan and print. Then walked the office staff through use of the computers and the Google environment.
05/12/2025 City Council Agenda 51

r
Disclaimer
These are default ticket receipt terms, you can find them at /templates/ticket Signed:

Invoice Ticket
Ticket Issue
Subtotal
$3,173.97
Tax
$141.82
Invoice Total
$3,315.79
Payments
$0.00
Credits
$0.00
Balance Due
$3,315.79
Date:

Ticket Date Mon 03-04-24 03:11 PM
Ticket # 9172
Subject Approved new hardware
Initial Issue
Mon 03-04-24 03:11 Debbie and the office staff confirmed the estimate and want to proceed with Domain reservation, Google workspace set up, PM and new computers.

Robert Hudec
Ticket Comments
Date Comment
Initial Issue
Mon 03-04-24 03:11 Debbie and the office staff confirmed the estimate and want to proceed with Domain reservation, Google workspace set up, PM and new computers.

Robert Hudec
05/12/2025 City Council Agenda 52

6/20/24, g:31 AM
Check Details - chase.com
331 5.7 9 May 17, 2024 2384
Post date Check #
Total
JPMorgan Chase Bank, N.A. Member FDIC ©2024 JPMorgan Chase & Co. Equal Housing Opportunity 05/12/2025 City Council Agenda 53
https://secure.chase.com/web/auth/dashboard#/dashboard/overviewAccou nts/overview/accountSummaryDetail;flyout=transactionImage Details,depos... 1/1

ATTACHMENT 7
05/12/2025 City Council Agenda 54

Received
City of Yucaipa Community Activity Grant�-,ty of Yu V
Event Reporting Financial Worksheet
Fiscal Year 2024-2025 Grants JAN 0 6 205
*INCLUDE BACK-UP DOCUMENTATION WITH REPORT INCLUDING:

COPIES OF CHECKS, COPIES OF INVOICESIQ UOTa e n e r a I Services / Litt Clerk's Department
Name of Organization: Yucaipa Calimesa Veterans Day Committee Contact Name: George Sardeson
Phone Number:

Email:

Description of Event/Project Funded: 2024 Veterans Day Program Total Cost to Operate Event/Project: $ 885.65 .-0
Amount Granted by City: $ Section 1 (Monetary) $. 9 e Section 2 (In Kind) Justify City Grant ;Monetary Amount: (if applicable)
SECTION 1 - Attach proof of payment
Description
Item # Date (Please be specific. list vendor and purpose for each disbursement related ONLX to the grant amount. Provide proof of processed payment.) Amount I. $

2. $

3. $

4. $

5. $
Justify City Grant In -Kind Amount: (if applicable)
SECTION 2
Description
Item # Date (Please be specific. list vendor and purpose for each disbursenicut related ONLY to the grant amount) Amount

1. 11-11-24 Amphiteater $ 550.00

2. 11-11-24 Shelter #2 $ 357.00

3. $ d o0 de'sc --

4. $

5. $
�A �
Total Disbursements (Justifi,inn City Grant Monetary and/orIn-Kind) Amount):_ 907:00 y'cL Monetary Grant Funds Remaining: $
Notes/comments/additional
information:

PLEASE MAKE SURW T$uP>CZOYi 'BACK-UP RECEIPTS / PROOF OF PAYMENT TO JUSTIFY AMOUNTS AWARDED55GRANT

1. Did the event/program meet the original intended goal? Yes

2. If funded in the future, what would the organization do differently? Improvement to our public outreach in order to continue increasing public awareness of our event.

3. What type of feedback did organization received from the participants? Many positive comments both by attendees and program participants.

4. What other financial/in-kind contributions did the organziation seek or receive to fund the event/program (separate from City funding)?
n/a

5. List the total number of residents served.

Approximately 300
Attach copies of marketing/promotional materials for the event/program.

Notes/comments/additional information:

PLEASE SUBMIT, ALONG WITH EVENT REPORTING FINANCIAL WORKSHEET, TO THE CITY CLERK'S OFFICE

WITHIN ONE MONTH FOLLOWING THE EVENT/PROGRAM
05/12/2025 City Council Agenda 56

ATTACHMENT 8
05/12/2025 City Council Agenda 57

Received
City of Yucaipa Community Activity Grant City of Yucaipa Event Reporting Financial Worksheet
Fiscal Year 2024-2025 Grants JAN 23 2025
*INCLUDE SACK -UP DOCUMENTATION WITH REPORT INCLUDING:

COPIES OF CHECKS, COPIESOFINVOICES/QUOTES General Services/ Name of Organization: Yucaipa Plckleball, Inc. City Clerks Department Contact Name: Patricia
Phone Number:

Email: [email protected]
Description of Event/Project Funded: Funding for school and local pickleball programs Total Cost to Operate Event/Project: $ 3,100.00
Amount Granted by City: $ 2,820 Section 1 (Monetary) $ 0.00 Section 2 (In Kind) Justify City Grant Monetary Amount: (if applicable)
SECTION 1 - Attach proof of payment
Description
Item #
Date
(Please be specific. IAt vendor and purpose for each disbursement related ONLI to the grant amount. Provide proof of processed pavoient.) Amount

1. 10/8/24,6/5/24,1/14
Balls
$ 574.67

2. "'-orr'rz4= �1•2-7J2c1
Clipboards and hooks
$ 30.04

3. 10/ 12/24
Court Tape
$ 123.75
a

4. 11/4/24
Portable Nets for schools
$ 1470.00

5. 6/24/24,11/29/24
Paddles for schools
$ 901.84
Justify City Grant In -Kind Amount:
(if applicable)

SECTION
2 Description
Item #
Date
(Please be specific. List vendor and purpose for each disbursement related ONLY to the grant amount)
Amount

1. $

2. $

3. $

4. $

5. $
Total Disbursements (Justifying City Grant Monetary and/or In -Kind) Amount): $ Monetary Grant Funds Remaining: $
Notes/comments/additional
information: See attached sheet for itemization details

PLEASE MAKE SURE TO PROVIDE BACK-UP RECEIPTS / PROOF OF PAYMENT TO JUSTIFY AMOUNTS AWARDED BY GRANT 05 1 2 5 rty ounci Agenda

Page 1 ends

CITY OF City of Yucaipa Community Activity Grant
' Event/Program Summary
Fiscal Year 2024-2025 Grants
In an attempt to assist all awarded agencies, the City has developed an Event Reporting Financial Worksheet (attached) to ensure consistent and accurate reporting of the awarded agencies use of City funding and/or in -kind services. Along with your Event Reporting Financial Worksheet, please provide the information requested below:

1. Did the event/program meet the original intended goal? Yes - we are concentrating on 4 schools for participation this year with more equipment and instruction - instructional clinics for public were held, free instruction at YCC

2. If funded in the future, what would the organization do differently? We will try to get schools registered for participation earlier.

Arrange additional tournament for kids

3. What type of feedback did organization received from the participants? Very excited. Additional schools requested to be added but were too late for scheduling.

Continue of have requests for clinics from community. Have some scheduled for 2025.

4. What other financial/in-kind contributions did the organziation seek or receive to fund the event/program (separate from City funding)?
Player donations for funding received. Applied for San Manuel Indian grant but not received.

Tournament entry fees

5. List the total number of residents served.

School kids: 1500 ( 4 schools plus adult ed)
Community Clinics/Tournaments/Recreational Play - 800
Attach copies of marketing/promotional materials for the event/program.

Notes/comments/additional information: our program last year received an award from YCJUSD for the service provided. We revised the schedule so the schools can practice with equipment and the instruction will come the final quarter of the school year.

PLEASE SUBMIT, ALONG WITH EVENT REPORTING FINANCIAL WORKSHEET, TO THE CITY CLERK'S OFFICE

WITHIN ONE MONTH FOLLOWING THE EVENT/PROGRAM
05/12/2025 City Council Agenda

Page 2 ends

59 Kim J Metzler, CIVIC, CPM
From:

Yucaipa Pickleball
Sent:

Thursday, January 23, 2025 1:05 PM
To:

Kim J Metzler, CMC, CPM
Subject:

Re: FY 2024/25 Community Activity Grant Award - Final Report- Yucaipa Pickleball Inc.

Attachments:
123.75 tape Amazon.com - Order 114-0089905-2963412.pdf, 174.23 diadem Invoice_INV81538.pdf, 30.04 clip boards clips.pdf, 189.63 balls.pdf; 202.41 paddle invoice.pdf; 210.81 ballsAmazon.com - Order 114-7091876-0168260.pdf, 596.47 paddle order.pdf; 1470 nets www.YucaipaPickLeball.com
On Wed, Jun 12, 2024 at 8:04 AM Kim J Metzler, CIVIC, CPM wrote:

Good morning:

Congratulations! The Yucaipa City Council has awarded a financial grant based on your request valued at $2,820 in support of Pickleball in Schools and Community Pickleball Day and Clinics. Please email an invoice (for the award amount) to the City of Yucaipa in order to initiate payment (check will be cut following the start of the new fiscal year). A check will be mailed to the applicant/organization address provided with your application (unless indicated otherwise).

Upon completion of your Community Activity Grant event/program, and pursuant to the Council approved guidelines (attached), grant recipients must submit to the City Council, a detailed follow-up Event Reporting Financial Worksheet (attached) within one month following the event or program.

Please be sure to include copies of marketing/promotional materials, copies of invoices, proof of processed payments (as applicable for financial awards), total number of residents served, and a written statement from the organization providing a summary of the event/program to include:
05/12/2025 City Council Agenda 1 60

Outcome measurement— Did event/program meet the original intended goal? • If funded in the future —What would the organization do differently? • What type of feedback did organization receive from the participants? • What other financial/in-kind contributions did the organization seek or receive to fund event/program (separate from City funding)?
If you have any questions, please don't hesitate to contact me at 909/797-2489 ext. 221.

Kimberly J Metzler, CMC, CPM
Deputy City Clerk/Deputy Rent Administrator/Records Technician City of Yucaipa
City Hall • 34272 Yucaipa Blvd • Yucaipa, CA 92399
Office: 909-797-2489 Ext. 221
www.yucaipa.gov
05/12/2025 City Council Agenda Z 61

amazon.com
Details for Order #114-0089905-2963412
Print this page for your records.

Order Placed: October 12, 2024
Amazon.com order number: 114-0089905-2963412
Order Total: $123.75
Not Yet Shipped
Items Ordered Price
5 of: STIKK Painters Tape - 4pk Orange Painter Tape - 2 inch x 60 yards - Paint Tape for Painting, Edges, Trim, Ceilings - $22.97 Masking Tape for DIY Paint Projects - Residue -Free Painting Tape Sold by: On Pointe Distribution (seller profile)
Supplied by: Other
Condition: New
Shipping Address:

Patty Ingram
United States
Shipping Speed:

FREE Prime Delivery
Payment information
Payment Method:

Item(s) Subtotal:
$114.85
Visa ending in
Shipping & Handling:
$0.00
Billing address
Total before tax:
$114.85
Patricia ingram
Estimated tax to be collected:
$8.90
Grand Total:
$123.75
United States
To view the status of your order, return to Order Summary.

Conditions of Use I Privacy Notice © 1996-2024, Amazon.com, Inc. or its affiliates English United States Help
Conditions of Use Privacy Notice Consumer Health Data Privacy Disclosure Your Ads Privacy Choices 17 1996-2024, Amazon.com, Inc. or its affiliates
05/12/2025 City Council Agenda 62

Diadem Sports
LLC
1200 Park Central
Blvd+0 5
Suite 1
Pompano Beach
FL 330
DIADEM Un ted States
Bill To Ship To
Patricia In ram Patricia In ram
United States United States
TOTAL
Terms
Date PO # Sales Rep
Due on receipt
10/8/2024 Fabio Pagani
Quantity
Item Options
3 Accessories: DiaSelectHat-Blk
Diadem Select Hat - 100% Polyester - Black
7 Accessories:DiaSelectHat-Wh
Diadem Select Hat - 100% Polyester - White
5 Accessories: DiaSelectHat-Teal
Diadem Select Hat - 100% Polyester - Teal w/Black Trim
4 Accessories: DiaSelectHat-Navy
Diadem Select Hat - 100% Polyester - Navy
2 Accessories:DiaSelectHat-Burg
Diadem Select Hat - 100% Polyester - Burgundy w/Black
Trim
5 Accessories:DiaSelectHat-Pink
Diadem Select Hat - 100% Polyester - Pink
4 Accessories:DiaSelectHat-Blk w/Yellow
Diadem Select Hat - 100% Polyester - Black w/Yellow
trim and logo
Invoice
#INV81538
$174.23
Due Date: 10/8/2024
Shipping Method
Fedex-G RN D
Unit Price Amount
$5.00 $15.00
$5.00 $35.00
$5.00 $25.00
$5.00 $20.00
$5.00 $10.00
$5.00 $25.00
$5.00 $20.00
Subtotal $150.00
Tax Total (%)
$11.65
Shipping Cost
$12.58
Total
$174.23
Amount Paid
$0.00
$174.23
Amount Due
For California Accounts II ONNL,YI:: Diadem CA Permit Number: 207600928 I I14MVIYI ��flf�lll"genda INV81538
1 of 1
63 6/27/24, 3:24 PM Amazon.com - Order 113-3405361-5617055 amazon.com,
Details for Order #113-3405361-5617055
Print this page for your records.

Order Placed: June 27, 2024
Amazon.com order number: 113-3405361-5617055
Order Total: $30.04
Not Yet Shipped
Items Ordered Price
1 of: Happyhapi 16 Pack Clipboards Letter Size 9" x 12.5" Eco-Friendly Wood Clip Boards Hardboard forA4 Paper Low Profile $19.99 Clip for Office, School, Classroom Supplies, Hospital, Traveling, Party, Brown Sold by: Happy Homey (seller profile)
Supplied by: Other
Condition: New
1 of: Kowibcl Metal Shower Curtain Hooks Shower Curtain Hooks Rust Proof Metal Shower Curtain Rings Stainless Steel Hanging $7.89 Clips and Hooks,Practical Reusable Shower Curtain Hangers, Set of 50,Silver Sold by: EWHF (seller profile)
Supplied by: Other
Condition: New
Shipping Address:

Patty Ingram
United States
Shipping Speed:

Amazon Day Delivery
Payment information
Payment Method:

Item(s) Subtotal:
$27.88
Visa ending in
Shipping & Handling:
$0.00
Billing address
Total before tax:
$27.88
Patricia ingram
Estimated tax to be collected:
$2.16
Grand Total:
$30.04
United States
To view the status of your order, return to Order Summary.

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Conditions o` Use Privacy Notice Consumer Flealth Data Privacy Disclosure Your Ads Privacy Choices C0 1996-2024, Amazon.com, Inc. or its affiliates
https://w�699.�oTY4p,2gAUIYI»'§Foy P,nt.htmllref=ppx_ro_dt_b_invoice_o00?ie=UTF8&orderlD=113-3405361-5617055 64 1/1

amazon.com,
Details for Order #114-4305150-6009016
Print this page for your records.

Order Placed: June 5, 2024
Amazon.com order number: 114-4305150-6009016
Order Total: $189.63
Not Yet Shipped
Items Ordered Price
1 of: Franklin Sports X-40 Pickleballs - Outdoor Pickleballs - 100 Pack Bulk - USA Pickleball $175.99 Approved - Lava - Official Ball of US Open Pickleball Championships Sold by: Annazon.com Services, Inc
Supplied by: Other
Condition: New
Shipping Address:

W
ramaes
Shipping Speed:

FREE Prime Delivery
Payment information
Payment Met Items) Subtotal: $175.99
Visa ending inVill, Shipping & Handling: $0.00
Billing address Total before tax: $175.99
i
ricia in ram Estimated tax to be collected: $13.64
Grand Total: $189.63
United States
To view the status of your order, return to Order Summary.

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05/12/2025 City Council Agenda 65

6/27/24, 3:25 PM Amazon.com - Order 113-3345353-9122624 amazon.com,
Final Details for Order #113-3345353-9122624
Print this page for your records.

Order Placed: June 24, 2024
Amazon.com order number: 113-3345353-9122624
Order Total: $202.41
Shipped on June 25, 2024
Items Ordered Price
3 of: TIAPAD Carbon Fibre Pickleball Paddles Set of 2,USAPA Approved Graphite Pickleball Rackets forAdults,4PCS Lightweight $9.99 Pickleballs with Portable Carrying Bag for Men Women Beginners Professionals Sold by: Tiapad (seller profile)
Supplied by: Other
Condition: New
Shipping Address:

Patty Ingram
United States
Shipping Speed:

Amazon Day Delivery
Shipped on June 25, 2024
Items Ordered Price
2 of: TIAPAD Carbon Fibre Pickleball Paddles Set of 2,USAPA Approved Graphite Pickleball Rackets for Adults,4PCS Lightweight $9.99 Pickleballs with Portable Carrying Bag for Men Women Beginners Professionals Sold by: Tiapad (seller profile)
Supplied by: Tiapad (seller profile)
Condition: New
Shipping Address:

Patty Ingram
On, aes
Shipping Speed:

Amazon Day Delivery
Shipped on June 25, 2024
Items Ordered Price
3 of: TIAPAD Carbon Fibre Pickleball Paddles Set of 2,USAPA Approved Graphite Pickleball Rackets for Adults,4PCS Lightweight $9.99 Pickleballs with Portable Carrying Bag for Men Women Beginners Professionals Sold by: Tiapad (seller profile)
Supplied by: Tiapad (seller profile)
Condition: New
https://wvM.amazon.comp7cssr} sumAA'ry' p'rint.html?orderlD=113-3345353-9122624&ref=ppxyou2ov_dt_b_invoice 66 1/3

6/27/24. 3:25 PM
Amazon.com - Order 113-3345353-9122624
Shipping Address:

Patty Ingram
United States
Shipping Speed:

Amazon Day Delivery
Shipped on June 25, 2024
Items Ordered Price
3 of: TIAPAD Carbon Fibre Pickleball Paddles Set of 2,USAPA Approved Graphite Pickleball Rackets forAdults,4PCS Lightweight $9.99 Pickleballs with Portable Carrying Bag for Men Women Beginners Professionals Sold by: Tiapad (seller profile)
Supplied by: Tiapad (seller profile)
Condition: New
Shipping Address:

Patty Ingram
United States
Shipping Speed:

Amazon Day Delivery
Shipped on June 25, 2024
Items Ordered Price
3 of: TIAPAD Carbon Fibre Pickleball Paddles Set of 2, USAPA Approved Graphite Pickleball Rackets for Adults,4PCS Lightweight $9.99 Pickleballs with Portable Carrying Bag for Men Women Beginners Professionals Sold by: Tiapad (seller profile)
Supplied by: Tiapad (seller profile)
Condition: New
Shipping Address:

Patty Ingram
United States
Shipping Speed:

Amazon Day Delivery
Shipped on June 25, 2024
Items Ordered Price
3 of: TIAPAD Carbon Fibre Pickleball Paddles Set of 2,USAPA Approved Graphite Pickleball Rackets for Adu1ts,4PCS Lightweight $9.99 Pickleballs with Portable Carrying Bag for Men Women Beginners Professionals Sold by: Tiapad (seller profile)
Supplied by: Tiapad (seller profile)
Condition: New
https://wwW� Qa3iR�.�SA/4A'ifjWfa$o'nt.html?orderlD=113-3345353-9122624&ref--ppxyou2ov_dt_b_invoice 67 2/3

6/27/24, 3:25 PM
Amazon.com - Order 113-3345353-9122624
Shipping Address:

Patty Ingram
United States
Shipping Speed:

Amazon Day Delivery
Shipped on June 25, 2024
Items Ordered Price
3 of: TIAPAD Carbon Fibre Pickleball Paddles Set of 2, USAPA Approved Graphite Pickleball Rackets for Adults,4PCS Lightweight $9.99 Pickleballs with Portable Carrying Bag for Men Women Beginners Professionals Sold by: Tiapad (seller profile)
Supplied by: Tiapad (seller profile)
Condition: New
Shipping Address:

Patty Ingram
United States
Shipping Speed:

Amazon Day Delivery
Payment information
Payment Method:

Item(s) Subtotal:
$199.80
Visa ending in_
Shipping & Handling:
$0.00
Promotion Applied:
-$11.99
Billing address
-----
Patricia ingram
Total before tax:
$187.81
Estimated tax to be collected:
$14.60
United States Grand Total: $202.41
Credit Card transactions Visa ending in=une 25, 2024: $202.41 To view the status of your order, return to Order Summary.

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amazon.com,
Details for Order #114-7091876-0168260
Print this page for your records.

Order Placed: January 14, 2025
Amazon.com order number: 114-7091876-0168260
Order Total: $210.81
Preparing for Shipment
Items Ordered Price
1 of: Franklin Sports X-40 Pickleballs - Outdoor Pickleballs - 100 Pack Bulk - USA Pickleball Approved - Lava - Official Ball of US $195.65 Open Pickleball Championships
Sold by: Amazon.com Services, Inc
Supplied by: Other
Condition: New
Shipping Address:

Patty Ingram
United States
Shipping Speed:

One -Day Shipping
Payment information
Payment Method: Item(s) Subtotal: $195.65
Visa ending in = Shipping & Handling: $0.00
Billing address Total before tax: $195.65
Patricia ingram Estimated tax to be collected: $15.16
Grand Total: $210.81
United States
To view the status of your order, return to Order Summary.

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05/12/2025 City Council Agenda 69

amazon.com,
Final Details for Order #112-8337643-3305841
Print this page for your records.

Order Placed: November 29, 2024
Amazon.com order number: 112-8337643-3305841
Order Total: $596.47
Shipped on November 29, 2024
Items Ordered Price
2 of: JUNDKSO Pickleball Paddles Set of 2, Graphite Surface Pickleball Set Lightweight Fiberglass Pickle Ball Rackets 2 Pack with $13.99 4 Balls,1 Pickleball Bag,Pickle Ball Paddle Set for Men Women -Black Sold by: HOYI Innovation (seller profile)
Supplied by: HOY1 Innovation (seller profile)
Condition: New
4 of: Supreme Pickle USAPA Approved Pickleball Paddles I Pickleball Set of 2 1 Fiberglass, Honey -Comb Polymer Core I All -in- $14.99 One Starter Set: 2 Paddles, 4 Balls, 2 Grips, 2 Towels, 1 Bag I All -Skill -Levels Sold by: Supreme Pickle (seller profile)
Supplied by: Supreme Pickle (seller profile)
Condition: New
Shipping Address:

Patricia in ram
United States
Shipping Speed:

FREE Prime Delivery
Shipped on November 29, 2024
Items Ordered Price
6 of: Supreme Pickle USAPA Approved Pickleball Paddles I Pickleball Set of 2 1 Fiberglass, Honey -Comb Polymer Core I All -in- $14.99 One Starter Set: 2 Paddles, 4 Balls, 2 Grips, 2 Towels, 1 Bag I All -Skill -Levels Sold by: Supreme Pickle (seller profile)
Supplied by: Supreme Pickle (seller profile)
Condition: New
Shipping Address:

Patricia ingram
United States
Shipping Speed:

FREE Prime Delivery
Shipped on November 29, 2024
05/12/2025 City Council Agenda 70

Items Ordered Price
4 of: ENECTRO Pickleball Paddles Set of 2, USAPA Approved Fiberglass Pickle Ball Set with 2 Lightweight Pickleball Rackets, 4 $11.99 Pickleball Balls, 4 Pickle Ball Grip Tape and 1 Pickleball Bag Sold by: Qubai Trading Co., Ltd (seller profile)
Supplied by: Qubai Trading Co., Ltd (seller profile)
Condition: New
Shipping Address:

Patricia ingram
United States
Shipping Speed:

FREE Prime Delivery
Shipped on November 29, 2024
Items Ordered Price
6 of: ENECTRO Pickleball Paddles Set of 2, USAPA Approved Fiberglass Pickle Ball Set with 2 Lightweight Pickleball Rackets, 4 $11.99 Pickleball Balls, 4 Pickle Ball Grip Tape and 1 Pickleball Bag Sold by: Qubai Trading Co., Ltd (seller profile)
Supplied by: Qubai Trading Co., Ltd (seller profile)
Condition: New
Shipping Address:

Patricia ingram
United States
Shipping Speed:

FREE Prime Delivery
05/12/2025 City Council Agenda
71 Shipped on November 29, 2024
Items Ordered Price
8 of: JUNDKSO Pickleball Paddles Set of 2, Graphite Surface Pickleball Set Lightweight Fiberglass Pickle Ball Rackets 2 Pack with $13.99 4 Balls,1 Pickleball Bag, Pickle Ball Paddle Set for Men Women -Black Sold by: HOY1 Innovation (seller profile)
Supplied by: HOY1 Innovation (seller profile)
Condition: New
Shipping Address:

Patricia ingram
United States
Shipping Speed:

FREE Prime Delivery
Shipped on December 7, 2024
Items Ordered Price
3 of: Pickleball Paddles Set of 4, Fiberglass Surface Pickle Ball Paddles Set of 4 with 4 Balls 4 Cooling Towels & 1 Bag Pickleball $23.99 Rackets with Ergonomic Grip for Beginner & Pros Gifts for Women Men Youth Sold by: Yaoiajia (seller profile)
Supplied by: Yaoiajia (seller profile)
Condition: New
Shipping Address:

Patricia in ram
United States
Shipping Speed:

FREE Prime Delivery
Payment information
Payment Method: Item(s) Subtotal: $553.61
Visa ending i- Shipping & Handling: $0.00
Billing address Total before tax: $553.61
"Patricia ram Estimated tax to be collected: $42.86
Grand Total: $596.47
ates
Credit Card transactions Visa ending in ecember 14, 2024: $77.55 Visa ending i December 6, 2024: $206.72
Visa ending in ovember 29, 2024: $312.20
To view the status of your order, return to Order Summary Conditions of Use I Privacy Notice © 1996-2025, Annazon.com, Inc, or its affiliates 05/12/2025 City Council Agenda 72

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05/12/2025 City Council Agenda 73

Community Program Order Form - Credit Card/Paypal
Please Note: International Orders (any orders outside the continental U.S.) will receive custom shipping costs. Our Growth Program Team will reach out with any additional and final shipping costs when we process your order and send you an additional payment request.

Organization Name *
YUCAIPA PICKLEBALL, INC.

Email *
[email protected]
exarnpiec�exanip le.corn
Attention to: *

PATRICIA INGRAM
Phone Number
909
Area Code
Ship to Address *
Street Address
Street Address Line 2
Yucaipa , CA
City
92399
Postal Zip Code
Country *
United States
kA
Phone Number
CA
State ; Province
My Products
OGrowth Recreational Paddle $20.00
Quantity p v
❑Prime Net $60.00
Quantity p v
05/12/2025 City Council Agenda
74 ®Pro Net $75.00
Quantity 14 v
OPrime Net w/ Wheels $s m
Quantity 0 v
OPro S1 Pickleball - Two 12-packs $35.00
Quantity 0 v
OPro S1 Pickleball - 100 pack $135.00
Quantity 0 v
Olndoor/Outdoor Balls (SILK Hybrid+) - Two 1 2-packs $29.85 Quantity o v
Olndoor/ Outdoor Balls (SLK Hybrid+) - 100 pack $94.95
Quantity 0
Subtotal
Shipping
Total
Payment Method
Credit Card

PATRICIA
First Name
51,050.00
$420.00
O POYPn1
INGRAM
Last Name
Credit Card Number Security Code
Expiration Month Expiration year
Billing Address
Street Address
Sweet Address Line 2
City State i Province
Postal i Zip Code Country
$ 1 ,470.00
Submit
05/12/2025 City Council Agenda 75

amazon.com
Final Details for Order ##114-2072707-4540254
Print this page for your records.

Order Placed: January 1, 2025
Amazon.com order number: 114-2072707-4540254
Order Total: $7.06
Shipped on January 3, 2025
Items Ordered Price
4 of: Tiapad Pickleball Paddles Set of 412, USAPA Approved Pickle Ball Paddle Set of 4, Fiberglass Pickle Ball Rackets 4 Pack, PP $23.89 Honeycomb Core, Lightweight for Beginner
Sold by: Tiapad (seller profile)
Supplied by: Tiapad (seller profile)
Condition: New
Shipping Address:

Patt In ram
United States
Shipping Speed:

FREE Prime Delivery
$102.96 total cost
$95.90 accidentally charged to
personal gift card.
need club reimbursement
Payment information
Payment Method:

Item(s) Subtotal:
$95.56
Amazon gift card balance
Shipping & Handling:
$0.00
Visa ending in-
-----
Total before tax:
$95.56
Billing address
Estimated tax to be collected:
$7.40
Patricia ingram
Gift Card Amount:
-$95.90
Grand Total:
$7.06
United States
Credit Card transactions Visa ending in Wanuary 3, 2025: $7.06 To view the status of your order, return to Order Summary.

Have an issue with your gift card? Read about common issues or contact us.

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05/12/2025 City Council Agenda 76

YUCAIPA COMMUNITY GRANT PROGRAM
2024-25

DETAIL EXPENSES FOR PROGRAMS
YUCAIPA PICKLEBALL, INC.

Item #
Date
Description
1 10/8/2024
balls
2 6/5/2024
balls
3 1/14/2025
balls
4 6/7/2024
clipboards and hooks
5 10/12/2024
court tape
6 11/4/2024
nets for schools
7 1/1/2025
paddles for kids
8 6/24/2024
paddles for kids
9 11/29/2024
paddles for kids
TOTAL
cost
grouped
$ 174.23
$ 189.63
= 574.67
$ 210.81
$ 30.04

30.04 $ 123.75
123.75
$ 1,470.00
1,470.00
$ 102.96
$ 202.41
= 901.84
$ 596.47
$ 3,100.30
3,100.30
05/12/2025 City Council Agenda 77

P401 Gmail
Yucaipa Pickleball
Donation to schools from Pickleball
1 message
Yucaipa Pickleball Wed, Dec 18, 2024 at 5:35 PM
To: stella_bradley@yc'usd.us Cali Binks
Cc: Melinda Daniel www.YucaipaPickleball.com
05/12/2025 City Council Agenda 78

YUCAIPA NAL-L-OWEEN
4 'KLEBao ROUND ROBIN

SCHEDULE OF EVENTS
Lots of give aways, 50-50 drawing and Opportunity Bas
drawings with Pickleball gear and other fun things. Surp basket valued at over $500!
ELl�I1Z1�
P 0 R T

EGISTRATION
ing Hour Registration - $60 perplayer
lus $10 for each event per player
Registration Closes: Oct.13, 2024
No Refunds after Oct. 9, 2024
Both partners must register
Register and pay online at
www.picklebalibrackets.com
Search for Yucaipa
$5 per event Pickleball Brackets Service Fee non-refundable and not included in above listed costs.

For more info email [email protected]
No refunds for bad weather. The Tournament Director
reserves the right to adjust divisions and times.

Item No. 3

AGENDA REPORT
DATE: May 12, 2025
TO: Honorable Mayor and City Council
FROM: Ana V. Sauseda, Director of General Services/City Clerks X1 SUBJECT: FY26 Animal Care and Control Contract
RECOMMENDATION:

That the City Council authorize the Interim City Manager to execute Amendment No. 1 to the agreement with the County of San Bernardino for the provision of animal care and control services in an amount not to exceed $575,089.

BACKGROUND/DISCUSSION:

Since incorporation, animal care and control services have been provided, within the City of Yucaipa, through a contract with the Animal Care and Control (ACC) Division of the Public Health Department of the County of San Bernardino. These services include the provision of an Animal Control Officer to respond to calls for service seven days per week, and night mechanism for emergency service after normal hours and on holidays, vaccination clinics, dog licensing and renewals, impounding and shelter services for all animals caught at -large and providing for the return of all licensed dogs, whenever possible.

The current agreement for ACC services expires on June 30, 2025. The cost for services provided in the proposed agreement for FY26 will increase from $558,339 in FY 24/25 to the proposed $575,089 for FY26. In addition to the proposed increase, the City can expect to see a 3% annual adjustment per year moving forward.

The City pays for actual utilization of services and actual costs to provide those services. Since sufficient contingencies exist within the existing contract amount, the annual total cost for providing services is not expected to exceed the total contract amount. Historically, actual costs have remained significantly below the annual contract amount. Based on historical trends, staff is estimating usage at 60% or $340,000, which will be reflected in the FY26 budget. If additional usage occurs, up to the contract amount, the overage will be paid from the "contingency" in the non -department division. The compensation to be paid to the County for these services, as provided herein, shall be in full payment for all County's related services and expenses incurred in the performance hereof, including travel and per diem costs.
05/12/2025 City Council Agenda 80

FISCAL IMPACT:

The budgetary fiscal impact of the recommendation is $340,000 in the General Services Division of the General Fund.

Attachment(s):

1. Animal Control Contract
Approved by ,
05/12/2025 City Council Agenda 81

ATTACHMENT 1
05/12/2025 City Council Agenda 82

THE INFORMATION IN THIS BOX IS NOT A PART OF THE CONTRACT AND IS FOR COUNTY USE ONLY

SAN BERNARDINO
COUNTY
Contract Number
24-616 Al
SAP Number
Department of Public Health
Department Contract Representative
Telephone Number
Contractor
Contractor Representative
Telephone Number
Contract Term
Original Contract Amount
Amendment Amount
Total Contract Amount
Cost Center
Grant Number (if applicable)
IT IS HEREBY AGREED AS FOLLOWS:

Tarah Cendejas
909-832-0807
City of Yucaipa
Ana Sauseda, Director of General
Services/ City Clerk
909-797-2489 ext. 236
7/01/2024 through 6/30/26
$558,339
$575.089
$1,133,428
930026100
Not Armlicable
AMENDMENT NO 1
It is hereby agreed to amend Contract No. 24-616 effective July 1, 2025, as follows:

C. FISCAL PROVISIONS
Paragraph CA is amended to read as follows:

C.1 The maximum amount of payment under this Contract shall not exceed $1,133,428 for the period of Fiscal Year 24/25 through Fiscal Year 25/26 with the option to extend the contract one (1) additional year at the indicated amounts below. The consideration to be paid to the County, as provided herein, shall be in full payment for all services and expenses incurred in the performance hereof, including travel and per diem.

The maximum amount payable by City to County is broken down as follows:
05/12/2025 City Council Agenda 83

Fiscal Year
Canvassing
Shelter and
Total
(FY)
Program
Field Services
Amount
FY 24/25
$57,840.68
$500,498.63
$558,339
Note
FY 25/26
$59,575.90
$515,513.59
$575,089
Optional
Canvassing
Shelter and
Total
Program
Field Services
Amount
Fiscal Year
(FY)
Optional
FY 26/27
$61,363.18
$530,979.00
$592,342
Extension
The payment schedule follows a 3% annual adjustment per year. Total Contract amount is not to exceed $1,133,428 during the second year contract and $1,725,770 if extended for a third year.

F. TERM OF CONTRACT
Paragraph F.1 is amended to read as follows:

F.1. This Contract is effective as of July 1, 2024 and is extended from its original expiration date of June 30, 2025, to expire June 30, 2026, but may be terminated earlier in accordance with provision Section G of this Contract. The Contract term may be extended an additional one-year by mutual agreement of the parties.
05/12/2025 City Council Agenda 84

All other terms and conditions of Contract No. 24-616 remain in full force and effect.

This Amendment may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute one and the same Amendment. The parties shall be entitled to sign and transmit an electronic signature of this Amendment (whether by facsimile, PDF or other email transmission), which signature shall be binding on the party whose name is contained therein.

Each party providing an electronic signature agrees to promptly execute and deliver to the other party an original signed Amendment upon request.

IN WITNESS WHEREOF, the San Bernardino County and the Contractor have each caused this Contract to be subscribed by its respective duly authorized officers, on its behalf.

SAN BERNARDINO COUNTY

0. Dawn Rowe, Chair, Board of Supervisors
Dated:

SIGNED AND CERTIFIED THAT A COPY OF THIS

DOCUMENT HAS BEEN DELIVERED TO THE

CHAIRMAN OF THE BOARD
Lynna Monell
Clerk of the Board of Supervisors
of the San Bernardino County
By
Deputy

FOR COUNTY USE ONLY
Approved as to Legal Form
ON -
Daniel Pasek, Deputy County Counsel
Date
City of Yucaipa
(Print or type name of corporation, company, contractor, etc.) By
►
(Authorized signature - sign in blue ink)
Name
Jennifer Crawford
(Print or type name of person signing contract)
Title
Interim City Manager
(Print or Type)
Dated:
34272 Yucaipa Boulevard
Address
Yucaipa, CA 92399
Reviewed for Contract Compliance
Date
Reviewed/Approved by Department
Do -
Joshua Dugas, Director of Public Health
Date
05/12/2025 City Council Agenda 85

CITY OI'
Item No. 4

AGENDA REPORT
DATE: May 12, 2025
TO: Honorable Mayor and City Council
FROM: Ana V. Sauseda, Director of General Services/City Clerk 4X% SUBJECT: Resolution No. 2025-12, Setting a Time and Place to Conduct a Public Hearing to Adopt a Report of Delinquent Solid Waste Charges
RECOMMENDATION:

That the City Council adopt Resolution No. 2025-12, setting a time and place to conduct a public hearing to adopt a report of delinquent solid waste charges and directing the City Clerk to file said report with the County of San Bernardino for inclusion of such charges on the property tax rolls as a special assessment.

BACKGROUND/DISCUSSION:

In 1993, the City of Yucaipa entered into an agreement with Yucaipa Disposal, Inc., a California corporation for the collection, transportation, recycling, composting, and disposal of solid waste in the City of Yucaipa. Due to the need for the City to be in compliance with AB 939, mandatory trash collection was implemented citywide. Therefore, it was necessary to develop appropriate methods whereby delinquent accounts are brought into compliance.

On June 27, 1994, the City Council adopted Resolution No. 94-18, providing for the collection of solid waste delinquent accounts through liens on real property. On March 27, 1995, the City Council adopted Ordinance No. 139, amending Ordinance No. 119, governing the Solid Waste Franchise Agreement, adding a section for the creation of liens as a source for collection. The annual lien process includes the notification of impacted property owners as well as the conducting of a public hearing. The Public Hearing for the consideration of the delinquent accounts is scheduled to be held on June 9, 2025.

Yucaipa Disposal has indicated that the current proposed lien list represents all delinquent cases where the property owner has been made aware of the mandatory service or was the person subscribing for the service. In addition to the regular billing process, each property owner and service subscriber appearing on the proposed lien list will receive a letter describing the status of their account and notice of the public hearing date. It is anticipated that the 2024-2025 preliminary delinquent list will include approximately 115 accounts (45 commercial / 70 residential & multi- family). However, it is likely that -the number of accounts on the list will be reduced as property owners satisfy the delinquencies prior to the final lien listing. 05/12/2025 City Council Agenda 86

At the City Council meeting of June 9, 2025, staff will present the final lien list for certification.

Any property owner who has not made appropriate arrangements for payment with Yucaipa Disposal will be included on this list. However, to provide every opportunity for the property owner to satisfy the delinquency, the deadline for making any such arrangements directly with Yucaipa Disposal will be 5:00 p.m. on or before August 20, 2025. This will accommodate those cases that may not be resolved in the property owner's favor at the final protest hearing. The direct costs associated with collecting delinquent accounts through the lien provision are borne by Yucaipa Disposal. In addition, the City will receive the amount of $6 per delinquent account recovered by the lien process. This revenue will offset the administrative expenses incurred by the City for processing the delinquent payments.

FISCAL IMPACT:

The recommendation does not result in a fiscal impact.

Attachment(s):

Resolution No. 2025-12
Approved by:�(�
05/12/2025 City Council Agenda 87

ATTACHMENT 1
05/12/2025 City Council Agenda 88

RESOLUTION NO.2025-12

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUCAIPA,

CALIFORNIA, TO SET A TIME AND PLACE TO CONDUCT A PUBLIC

HEARING TO ADOPT A REPORT OF DELINQUENT SOLID WASTE

CHARGES AND DIRECTING THE CITY CLERK TO FILE SAID

REPORT WITH THE COUNTY OF SAN BERNARDINO FOR INCLUSION

OF SUCH CHARGES ON THE PROPERTY TAX ROLLS AS A SPECIAL

ASSESSMENT
WHEREAS, Resolution No. 94-18 provides for collection of solid waste delinquent accounts through liens on real property, and further by annually forwarding amounts remaining unpaid to the County of San Bernardino for addition to the property tax rolls as a special assessment; and
WHEREAS, the City Council will hold a public hearing on the certified solid waste delinquent lien list on June 9, 2025, whereby any and all persons having objections to the assessment may appear and show cause why said assessment should not be levied.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YUCAIPA HEREBY RESOLVES AS FOLLOWS:

Section 1. The Assessment shall be collected at the time and in the same manner as County taxes are collected.

Section 2. A report shall be filed with City Council which shall annually conduct a hearing at which each delinquent parry shall have an opportunity to protest and explain why their delinquency should not appear on the list to be certified.

Section 3. The hearing for fiscal year 2024-2025 assessments will be held on the 9`h day of June, 2025, at the hour of 6:00 p.m., in the City Council Chambers at 34272 Yucaipa Boulevard, in the City of Yucaipa. Any and all persons having any objections to the assessment may appear and show cause why said assessment should not be levied.

Section 4. The notice shall be published at least ten days prior to the date of the hearing.

PASSED, APPROVED, and ADOPTED this 12th day of May, 2025.

Jon Thorp, Mayor
ATTEST:

Ana V. Sauseda, MMC
Director of General Services/City Clerk
05/12/2025 City Council Agenda 89

14*
CI�OF

AGENDA REPORT
DATE: May 12, 2025
TO: Honorable Mayor and City Council
FROM: Jennifer Crawford, Interim City ager/Treasurer.'
Phil White, Director of Finance
SUBJECT: Monthly Treasurer's Report March 2025
RECOMMENDATION:

Item No. 5
That the City Council receive and file the Monthly Treasurer's Report for March 2025 I:��7:(17.Z�1i1►117I I�.Y�iLY.��]�
To comply with the requirements of California Government Code Section 53607 and the recommendation of California Government Code Section 53646, a treasurer's report is submitted to Council monthly.

It is the responsibility of the Finance staff to develop the Monthly Treasurer's Report in a timely manner for review by the City Manager/Treasurer, and ultimately the City Council. It is the function of the Treasurer to deposit and invest funds in accordance with the Investment Policy of the City of Yucaipa to achieve the stated objectives of preservation of capital, liquidity, and return on investment. The purpose of the Monthly Treasurer's Report is to provide the City Council with a snapshot of the City's investment portfolio. The balances included in the Monthly Treasurer's Report represent the market value of the City's investments.

The City utilizes the Monthly Treasurer's Report as one tool to monitor fiscal performance. The City's net position or fund balance (equity) is comprised of assets less liabilities. The portfolio is just one component of assets. The portfolio balance will fluctuate based on investment performance (yield) as well as timing of cash inflows (revenue collection) and cash outflows (expenditure payments).

The yield for the investment held with the Local Agency Investment Fund (LAIF) was 4.313% in March.

While the City does not have outstanding debt related to bond issuances, the City acts in a fiduciary capacity for the Successor Agency to the former Redevelopment Agency and the Chapman Heights Community Facilities District, both of which maintain outstanding bonds. The City pools cash and investments of all funds, except for assets related to the bond issuances of the Successor Agency and 05/12/2025 City Council Agenda 90

Community Facilities District which are required to be held in separate accounts with fiscal agents in accordance with the bond indentures.

As required by the Investment Policy, the attached Monthly Treasurer's Report includes a certification that (1) All investment actions executed since the last report have been made in full compliance with the Investment Policy; and (2) the City will meet its expenditure obligations for the next six months.

FISCAL IMPACT:

There is no fiscal impact.

Attachment(s):

1. Treasurer Report — March

2. Treasurer Managed Portfolio Summary — March

3. LAIF Quarterly Interest Statement — March

4. Wells Fargo Operating Account — March

5. Investments with Fiscal Agent Summary — March
05/12/2025 City Council Agenda
91 ATTACHMENT
05/12/2025 City Council Agenda 92

City of Yucaipa
Treasurer's Report - March 31, 2025
Attachment 1
February 2025
March 2025
Institution/Investment Type
Balance
Balance
Funds Under Control of the City:

U.S. Bank Investment Account - Managed by Treasurer
Cash and Equivalents
$
1,229,739.05
$
1,319,596.07
U.S. Government Issues
$
37,011,152.97
$
37,038,351.00
Corporate Issues
$
2,144,773.71
$
2,127,353.13
Municipal Issues
$
193,878.50
$
194,295.50
$
40,579,544.23
$
40,679,595.70
Held in U.S. Bank Custody Account
Local Agency Investment Fund (LAIF)
$
15,825,669.85
$
10,825,669.85
City Checking Account
$
6,761,314.21
$
4,108,702.57
Petty Cash / Change Drawers
$
2,750.00
$
2,750.00
Total Funds Under Control of the City
$
63,169,278.29
$
55,616,718.12
Funds with Fiscal Agents:

Bank of New York Mellon (Chapman Heights)
CFD 98-1- Invesco Govt Agency Private 1903
$
216,500.00
$
(0.00)
CFD 98-1- Municipal Bond Insurance Policy
$

1.00 $

1.00 CFD 98-1- Admin Exp Acct
$
80,354.58
$
80,354.58
CFD 98-1 - Cash
$
201,577.53
$
201,577.53
$
498,433.11
$
281,933.11
U.S. Bank (Successor Agency)
RDA 1998 TAB - Blackrock Instl Funds
$
4,890.12
$

93.53 RDA 1998 TAB - LAIF
$
48,032.29
$
48,032.36
RDA 2004 TAB - Blackrock Instl Funds
$
299,058.75
$
159,109.10
RDA 2010 TAB - Blackrock Instl Funds
$
374,873.82
$
366,344.57
$
726,854.98
$
573,579.56
Total Funds with Fiscal Agents
$
1,225,288.09
$
855,512.67
Grand Total
$
64,394,566.38
$
56,472,230.79

1. All investment actions executed since the last report have been made in full compliance with the Investment Policy; and

2. The City will meet its expenditure obligations for the next six months.

Treasurer:

Sign / Date
05/12/2025 City Council Agenda 93

ATTACHMENT 2
05/12/2025 City Council Agenda 94

00235601
65- -01-B -82-094-01
0101-11-04304-01
bank.

CITY OF YUCAIPA - TREASURER MANAGED Page 5 of 30
ACCOUNT Period from March 1, 2025 to March 31, 2025
ASSES SUMMARY .
03/31/2025
% OF
ASSETS

MARKET VALUE
MARKET
Cash And Equivalents 1,319,596.07

3.23 U.S. Government Issues
37,038,351.00

90.41 Corporate Issues
2,127,353.13

5.19 Municipal Issues
194,295.50

0.47 BONDS
Total Assets
40,679,595.70

99.30 Accrued Income
287,422.84

0.70 EQUIV & ACCR 3.93
05/12/2025 City Council Agenda 95

ATTACHMENT 3
05/12/2025 City Council Agenda 96

4/16/25, 4:14 PM
LAIF Regular Monthly Statement
California State Treasurer
Fiona Ma, cPA
Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001

CITY OF YUCAIPA

TREASURER
34272 YUCAIPA BLVD.

YUCAIPA, CA 92399
Account Number:

March 2025 Statement
Tran
Effective
Transaction
Confirm
Date
Date
Type
Number
3/7/2025
3/6/2025
RW
1769304
3/14/2025
3/13/2025
RW
1769554
3/21/2025
3/21/2025
RW
1769747
April 16, 2025
LAIF Home
PMIA Average Monthly_
Yields
Tran Type Definitions
Web
Confirm
Number
Authorized Caller
1729867

PHILLIP WHITE
1730119

PHILLIP WHITE
N/A

RYAN BLACKERBY
Account Summary
Total Deposit: 0.00 Beginning Balance
Total Withdrawal:-5,000,000.00 Ending Balance:

Amount
-2,000,000.00
-2,000,000.00
-1,000,000.00
15,825,669.85
10,825,669.85
https://IaifrW.ir4"ZO.&.tjbC4R4§ 61h 4%nt.aspx
97 1/1

ATTACHMENT 4
05/12/2025 City Council Agenda 98

Analyzed Business Checking - PF
Account number: ■ March 1, 2025 - March 31, 2025 ■ Page 1 of 7

CITY OF YUCAIPA

GENERAL OPERATING ACCOUNT
34272 YUCAIPA BLVD
YUCAIPA CA 92399-2434
Account summary
Analyzed Business Checking - PF
Questions?
Call your Customer Service Officer or Client Services
1-800-AT WELLS (1-800-289-3557)
5:00 AM TO 6:00 PM Pacific Time Monday - Friday
Online: wellsfargo.com
Write: Wells Fargo Bank, N.A. (114)
P.O. Box 6995
Portland, OR 97228-6995
Accountnumber Beginning balance Total credits Total debits Ending balance $6,761,314.21 $8,806,761.67-$11,459,373.31 $4,108,702.57 Credits
Deposits
Effective Posted
date date
Amount
Transaction detail
03/07
140.00
Deposit
03/07
1,795.00
Deposit
03/18

40.00 Deposit
03/20
300.00
Deposit
03/26
140.00
Deposit
03/26
150.00
Deposit
03/31
155.00
Deposit
$2,720.00
Total deposits
Electronic deposits/bank credits
Effective Posted
date
Amount
03/03
343.00
03/03
749.33
03/03
1,360.50
03/03
1,410.00
03/03
2,122.00
03/03
9,591.10
03/03
55,484.20
03/04
479.00
03/04
642.00
03/04
1,892.46
03/04
3,902.00
03/04
107,176.48
03/04
152,780.26
02010 Wells Fargo Bank, N.A.

Transaction detail
American Express Settlement 29172 Comm Devt 59172
Stripe Transfer St-J1 S7Y2B4H2Z5 City of Yucaipa
Paymentech Transfer 250303 Tyler0005 Mun Csh CA Yucaipa Gen 03/03Bankcard Deposit -
03/036ankcard Deposit-
Paymentech Transfer Tyler Eg Css CA Yucaipa Comm
Desktop Check Deposit
Paymentech Transfer Tyler Mun Csh CA Yucaipa Gen
Desktop Check Deposit
Stripe Transfer St-POL3E1 A3W7S6 City of Yucaipa
Paymentech Transfer Tyler Eg Css CA Yucaipa Comm
Apport St of CA Apsapports Yucaipa City Treasurer
Desktop Check Deposit
(114)
Sheet Seq = 002/2025 City Council Agenda
Sheet 00001 of 00007

ATTACHMENT 5
05/12/2025 City Council Agenda too

City of Yucaipa
Investment with Fiscal Agent Summary
FY 2025
3/31/2025
U.S. Bank Investment Portfolio (Managed By: PFM)
Cash and Equivalents
U.S. Government Issues
Bank of New York Mellon CFD 98-1
703132 Principal AC - Cash $ 201,577.53
703132 Principal AC - Municipal Bond Insurance Policy $ 1.00 703170 Admin Exp Acct $ 80,354.58
$ 281,933.11
U.S. Bank
RDA 1998 TAB
6711616700 Project Acct - Blackrock Instl Funds
$

0.24 6711616701 Interest Acct - Blackrock Instl Funds
$

25.88 6711616702 Principal Acct - Blackrock Instl Funds $

32.43 6711616703 Sinking Acct - Blackrock Instl Funds
$

34.91 6711616704 Reserve Acct - Blackrock Instl Funds
$

0.07 6711616704 Reserve Acct - LAIF
$
48,032.36
$
48,125.89
RDA 2004 TAB
6711740700 Project Acct - Blackrock Instl Funds
6711740701 Interest Acct - Blackrock Instl Funds
6711740702 Principal Acct - Blackrock Instl Funds
6711740703 Reserve Acct - Blackrock Instl Funds
RDA 2010 TAB
6711740705 Reserve Acct - Blackrock Instl Funds
$

0.12 $
13,360.01
$
239.46
$
145,509.51
$ 159,109.10
$ 366,344.57
05/12/2025 City Council Agenda 101

CITY OF
oy� �

AGENDA REPORT
DATE: May 12, 2025
TO: Honorable Mayor and City Council
Item No. 6
FROM: Megan Wolfe, Director of Community Services
Sarah Martinez, Community Services Recreation Superintendent SUBJECT: Summer Lunch Program Agreement
RECOMMENDATION:

That the City Council authorize the Interim City Manager to execute an Agreement for the Summer Lunch Program (Program) between the City of Yucaipa (City) and the Yucaipa-Calimesa Joint Unified School District (District), to be held Monday through Friday, from June 10, 2025, through July 18, 2025, excluding holiday closures, at Yucaipa Community Park.

BACKGROUND/DISCUSSION:

From 2016 to 2023, the City and the District partnered to offer the Summer Lunch Program, which provides free lunch to individuals 18 and under or those with disabilities. The District would like to partner with the City once again to offer the Program, at Yucaipa Community Park (34900 Oak Glen Road). If approved, the Program will operate Monday through Friday, from 11:45 a.m. to 12:15 p.m., beginning June 10, 2025, and concluding on Friday, July 18, 2025.

The District will be responsible for the USDA contract, lunch menu, daily preparation, delivery, distribution of the lunches, and shade canopy set-up/tear down. The City will provide a clean, suitable location for lunch service and distribution, and promote the Program in the City's summer marketing material.

FISCAL IMPACT:

The recommendation does not result in a fiscal impact.

Attachment(s):

1. Summer Lunch Program Agreement
Approved by::
05/12/2025 City Council Agenda 102

ATTACHMENT 1
05/12/2025 City Council Agenda 103

Yucaipa Calimesa Joint Unified School District
And
City of Yucaipa
12797 Third Street
Yucaipa, California 92399

AGREEMENT FOR SUMMER LUNCH PROGRAM
This Agreement is made and entered into May 12, 2025, by and between Yucaipa- Calimesa Joint School District, a California public school district (hereinafter referred to as the "Sponsor") and CITY OF Yucaipa, a California municipal corporation (hereinafter referred to as "Agency"). Sponsor and Agency are sometimes referred to individually as "party" and collectively as "parties".

WITNESSETH:

WHEREAS, there is a need to provide a Summer Food Service Program ("Program") to children within the geographical boundaries of the Sponsor; and WHEREAS, through a cooperative effort of the Sponsor and Agency, meals may be provided to these children; and
WHEREAS, the Sponsor intends to contract with the United States Department of Agriculture ("USDA") to provide these meals to children as qualified by the USDA under the USDA Seamless Summer Option ("SSO"); and
WHEREAS, the Agency will be providing recreational or educational programs to children on Agency premises (Agency Site"); and
WHEREAS, the Agency Site has been selected as a food service serving site for the Program;
NOW, THEREFORE, the parties hereby agree as follows:

1. SERVICES AND JOINT RESPONSIBILITIES
a. The Sponsor will provide lunches to be served by the parties to children 18 years of age and under (or persons over 18 years of age if they are mentally or physically handicapped and participating in a public or private non- profit school program for the mentally/physically handicapped). b. The Sponsor will provide lunches that meet the nutritional requirements of the National School Lunch ("NSLP") lunch meal pattern. c. "Operations" shall begin on June 10, 2025 and continue through July 18, 2025, with the exception of the closures on June 19-20, 2025 and July 4, 2025. Service will be Mondays — Fridays, at Yucaipa Community Park, 34900 Oak Glen Road, Yucaipa. The site may close and operations cease 05/12/2025 City Council Agenda 104

prior to July 18, 2025 upon mutual consent of the parties and adequate notice to the public and State officials.
d. Lunch will be served by a designated time agreed by both parties. Lunch serving times will be sufficient to serve all appropriate community members while staff of each party will complete their duties throughout the serving period.
e. Proper temperature of food shall be maintained at all times, including the preparation, transportation, delivery and storage of food before serving lunches at the Agency Site and throughout the serving period. Food thermometers as approved by the County's Environmental Health Department shall be used.
f. Meal service may not be provided on days when Sponsor has a designated Holiday for district employees.

2. RESPONSIBILITIES OF BOTH PARTIES
a. At all times, both parties shall comply with all County applicable health laws, Civil Rights law, and USDA regulations relating to the preparation, delivery and serving lunches for the Program, including but expressly not limited to compliance with all health and sanitation requirements of the Program. b. Each party understands and agrees that the other party is a governmental entity duly organized under the laws of the State of California and that each is legally self -insured or otherwise insured under the laws of the State, that each party's insurance is adequate to insure against foreseeable claims, and that neither party shall require either certification of such coverage or require additional coverage.

3. AGENCY RESPONSIBILITIES
In addition to the above joint responsibilities as set forth in Section 2, the Agency shall be responsible for the following:
a. Provide a suitable site that is clean, free of trash and debris and reasonably accessible for the purpose of meal service and distribution of the SSO meal. b. Provide staff with appropriate authority to be responsible for security of the area and enforcing USDA rules and regulations of the SSO. c. Provide a volunteer or staff member to assist in set up and distribution of meals to program participants. The volunteer or staff member's time will be no greater than 30 minutes per day.
d. Attend any training provided by the Sponsor to assist in upholding all rules and regulations of the SSO.
05/12/2025 City Council Agenda 105

e. The Agency will perform the required advertisement of the Program to the community and display the required banner(s) at the designated site promptly once they receive the banner(s) from the Sponsor. f. Subject to Section 2(B) of this Agreement, the Agency shall carry adequate liability and property damage insurance to insure against all foreseeable claims to the extent arising out of Agency's performance of the responsibilities required under this Agreement.
g. The Agency shall assume all responsibility to collect and dispose of waste at both park sites, at no expense to Sponsor.

4. SPONSOR RESPONSIBILITIES
In addition to the above joint responsibilities as set forth in Section 2, the Sponsor shall be responsible for compliance with all of the following requirements:
a. The Sponsor shall maintain a current contract with the USDA for the administration and execution of the SSO.
b. The Sponsor will provide and set up advertisement signage at the beginning of the meal period and promptly remove the signage after the conclusion of the meal period every day.
c. The Sponsor shall deliver, set up and serve all eligible participants a reimbursable lunch at the Agency Site.
d. The Sponsor shall begin and end meal service times in accordance with USDA requirements.
e. The planned menu and meals served by the Sponsor shall meet the NSLP lunch meal pattern as defined and required by USDA regulations. f. The Sponsor shall develop, record and maintain accurate production records to comply with USDA regulations.
g. The Sponsor shall ensure that the nondiscrimination poster is displayed in a prominent place at the Agency Site.
h. The Sponsor shall develop meal counting procedures to ensure the accuracy of the process.
i. The Sponsor shall provide necessary paper goods and utensils, and personnel for transportation of meals.
j. The Sponsor shall provide banners for the site to the Agency three weeks prior to the start of the Program.
05/12/2025 City Council Agenda 106

k. Subject to Section 2(B) of this Agreement, the Sponsor shall carry adequate liability and property damage insurance to insure against all foreseeable claims to the extent arising out of the Sponsor's performance of the responsibilities required under this Agreement.

5. MUTUAL HOLD HARMLESS AND INDEMNIFICATION:
a. To the fullest extent permitted by law, the Sponsor shall indemnify, defend (with legal counsel approved by the Agency, which such Agency approval shall not be unreasonably withheld), save and hold harmless the Agency and its elected and appointed officials, officers, agents, servants and employees (collectively "Agency Indemnitees"), of and from any and all losses, liabilities, claims, demands, debts, suits, actions, causes of action, costs or expenses (including but not limited to reasonable attorneys fees and costs), of any nature for loss or damage to property or injury or death to persons, to the extent arising out of, resulting from or caused by any negligent or wrongful acts, errors or omissions of the Sponsor or any of the Sponsor's elected or appointed officials, officers, agents, servants and employees, in the performance of this Agreement (collectively "Agency Claims").

Notwithstanding the foregoing, the Sponsor's duty to defend, indemnify, save and hold harmless the Agency Indemnitees exclude: (i) any Agency Claim or portion of such Claim to the extent caused by the negligence or willful misconduct of the Agency's Indemnitees or any of them, or (ii) punitive or exemplary damages imposed against the Agency Indemnitees or any of them.
b. To the fullest extent permitted by law, the Agency shall indemnify, defend (with legal counsel approved by the Sponsor, which such Sponsor approval shall not be unreasonably withheld), save and hold harmless the Sponsor and its elected and appointed officials, officers, agents, servants and employees (collectively the "Sponsor Indemnitees"), of and from any and all losses, liabilities, claims, demands, debts, suits, actions, causes of action, costs or expenses (including but not limited to reasonable attorneys fees and costs), of any nature for loss or damage to property or injury or death to persons, to the extent arising out of, resulting from or caused by any negligent or wrongful acts, errors or omissions of the Agency or any of the Agency's elected or appointed officials, officers, agents, servants and employees, in the performance of this Agreement (collectively "Sponsor Claims"). Notwithstanding the foregoing, the Agency's duty to defend, indemnify, save and hold harmless the Sponsor's Indemnitees excludes: (i) any Sponsor Claim or portion of such Claim to the extent caused by the negligence or willful misconduct of the Sponsor's Indemnitees or any of them, or (ii) punitive or exemplary damages imposed against the Sponsor's Indemnitees or any of them.

6. AMENDMENT.

This Agreement may only be amended in writing by the mutual consent of the parties hereto. Notwithstanding the foregoing, the parties shall comply with any changes to their provision of the services or responsibilities that are required by 05/12/2025 City Council Agenda 107

federal or state law for implementation of the Program. Internal administrative changes to either party's operating procedures shall not be deemed to be an amendment to the Agreement, except that no such administrative changes shall modify the contractual obligations of either party under this Agreement.

7. TERM AND TERMINATION.
a. This Agreement shall be effective upon the date first written above ("Effective Date"), during the time period of "operations" unless sooner terminated in accordance with subsection (b). If mutually agreeable, the parties reserves the right to renew the contract for two (2) additional years not to exceed three (3) years. Notice of the renewal shall be given in accordance with Section 9 of this Agreement.
b. Notwithstanding subsection (a), this Agreement may be terminated by either party with or without cause, upon 30 days' notice to the other party. Notice shall be given in accordance with Section 9 of this Agreement.

8. ENTIRE AGREEMENT.

This Agreement constitutes the entire agreement between the Sponsor and Agency pertaining to the subject matter hereof, and the final, complete and exclusive expression of the terms and conditions thereof. All prior agreements, representations, negotiations and understanding of the parties hereto, oral or written, express or implied, are hereby superseded and merged herein.

9. NOTICES.

Any notice, request, demand, consent, approval or other communication required or permitted hereunder or by law shall be validly given or made only if in writing and delivered in person to an officer or duly authorized representative of the other party, or deposited in the United States mail, duly certified or registered (return receipt requested), postage prepaid, or delivered through another commercially reasonable method, including facsimile transmission and addressed to the party for whom intended, as follows:
05/12/2025 City Council Agenda 108

If to Agency:

If to the Sponsor:

City of Yucaipa
Yucaipa-Calimesa Joint Unified
Attn: Director of Community of
School District
Services
Attn: Director of Child
34272 Yucaipa Blvd.

Nutrition 12797 Third Street
Yucaipa, CA 92399
Yucaipa, CA 92399
Fax: 909-790-9203
Fax: (909) 790-9262
[email protected]
Any party may from time to time, by written notice to the other, designate a different address which shall be substituted for that specified above. If any notice or other document is sent by mail as aforesaid, the same shall be deemed fully delivered and received forty-eight (48) hours after mailing as provided above.

10. HEADERS AND CAPTIONS.

The headers and captions used herein are for convenience only and are not a part of this Agreement and do not in any way limit or amplify the terms and provisions hereof.

11. GOVERNING LAW.

This Agreement and the attachments hereto have been negotiated and executed in the State of California and shall be governed by and construed under the laws of the State of California.

12. INVALIDITY OF PROVISION.

If any provision of this Agreement as applied to any party or to any circumstance shall be adjudged by a court of competent jurisdiction to be void or unenforceable for any reason, the same shall in no way affect (to the maximum extent permissible by law) any other provision of this Agreement, the application of any such provision under circumstances different from those adjudicated by the court, or the validity or enforceability of this Agreement as a whole.

13. CONSTRUCTION.

This Agreement is the product of negotiation, drafting and preparation by and among the Sponsor and the Agency and each of their respective attorneys. The Sponsor and Agency each expressly acknowledge and agree that this Agreement 05/12/2025 City Council Agenda 109

shall not be deemed prepared or drafted by the Sponsor, Agency, or any of its/their attorneys, and will be construed accordingly. Any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement.

14. AUTHORITY TO EXECUTE.

Each person executing this Agreement on behalf of a party represents and warrants to the other party that this Agreement has been duly approved by such party, that all applicable notices and procedures were complied with and that the party executing this Agreement on behalf of such party is duly authorized by such party to execute the Agreement on behalf of the party and has been duly authorized to do so.

15. COUNTERPARTS.

This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute but one and the same instrument.

16. TIME OF THE ESSENCE.

Time is of the essence for each and every provision of this Agreement.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above written.

AGENCY SITE
City Of Yucaipa
Signed:

Interim City Manager
Date

SPONSOR
Yucaipa-Calimesa
District
Signed:

Date
Joint Unified School
Yucaipa-Calimesa JUSD Official
05/12/2025 City Council Agenda
110

Item No.

AGENDA REPORT
DATE: May 12, 2025
TO: Honorable Mayor and City Council
FROM: Megan Wolfe, Director of Community Services
Sarah Martinez, Community Services Recreation Superintendent SUBJECT: Facility Use Agreement between the City of Yucaipa and Yu -Cal Football and Cheer RECOMMENDATION:

That the City Council authorize the Interim City Manager to execute an Agreement between the City of Yucaipa (City) and Yu -Cal Football and Cheer Inc. (Organization).

BACKGROUND/DISCUSSION:

On April 29, 2025, City Staff met with board members of the new Organization to discuss access to City and District fields. The Organization is requesting to be included in the group of Yucaipa based non-profit organizations that enter into a Facility Use Agreement with the City for priority use of City and Yucaipa-Calimesa Joint Unified School District (District) fields at a discounted rate.

The proposed Facility Use Agreement (Agreement), presented for City Council's review, identifies several City and District owned facilities that are being requested to be used by the Organization. The Agreement clarifies operational procedures relative to that use, and identifies the fees associated with the use. City staff will coordinate, schedule, maintain, operate, collect fees, and schedule lights for the use of City facilities. The District will coordinate, schedule, maintain, operate, and collect fees for District owned facilities.

The proposed Agreement shall commence on May 13, 2025, and expire on December 31, 2026.

FISCAL IMPACT:

The recommendation does not result in a fiscal impact.

Attachment(s):

1. Yu -Cal Football and Cheer Agreement
SRApproved by:
05/12/2025 City Council Agenda 111

ATTACHMENT 1
05/12/2025 City Council Agenda 112

FACILITY USE AGREEMENT BETWEEN THE CITY OF YUCAIPA AND
YU-CAL FOOTBALL AND CHEER INC. FOR THE USE OF THE CITY OF

YUCAIPA AND YUCAIPA-CALIMESA JOINT UNIFIED SCHOOL

DISTRICT FACILITIES
This Facility Use Agreement ("AGREEMENT") by and between Yu -Cal Football and Cheer Inc., (Yu -Cal) a California non-profit public benefit corporation, and the CITY OF YUCAIPA ("CITY"), a municipal corporation, is entered into as of May 13, 2025, with reference to the following facts:

RECITALS
A. Yu -Cal runs a youth football and cheer program for residents of the CITY and surrounding communities.

B. All CITY and Yucaipa-Calimesa Joint Unified School District ("YCJUSD") facilities will collectively be referred to hereinafter as "FACILITIES." For the purposes of this Agreement, CITY and Yu -Cal are sometimes hereinafter referred to as "PARTY" and hereinafter collectively referred to as the "PARTIES."
C. The CITY and the YCJUSD are parties to a separate Joint Use Agreement for the operation of youth athletic programs and activities at certain locations, including the FACILITIES.

D. Yu -Cal desires to use the FACILITIES for a youth football and cheer program hereinafter referred to as "PROGRAM."
E. The CITY is willing to allow Yu -Cal to use the FACILITIES for its PROGRAM, subject to Yu-Cal's compliance with the terms of this AGREEMENT, and all other applicable CITY ordinances, rules and regulations, policies, federal, and state laws.

F. Yu-Cal's use of any YCJUSD FACILITIES for its PROGRAM is contingent upon YCJUSD's approval of such use and Yu-Cal's compliance with the terms of this AGREEMENT and all other applicable YCJUSD rules, regulations, policies, federal, and state laws.

NOW, THEREFORE, for good and adequate consideration, the sufficiency of which is hereby acknowledged, the PARTIES hereby mutually agreed as follows:
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Section I. Term, Effective Date and Expiration Date.

This AGREEMENT shall commence on MAY 13, 2025 (EFFECTIVE DATE), and expire on DECEMBER 31, 2026 (EXPIRATION DATE), unless sooner terminated in accordance with the terms of this AGREEMENT.

Section I1. YCJUSD Approval for Use of YCJUSD FACILITIES.

Yu-Cal's use of YCJUSD FACILITIES shall be subject to the following requirements:

1. Following the EFFECTIVE DATE, Yu -Cal may submit applications to YCJUSD for Yu- Cal's use of FACILITIES for its PROGRAM.

2. This AGREEMENT does not constitute approval by the CITY of Yu-Cal's use of any YCJUSD FACILITIES. YCJUSD shall be responsible for and have final approval authority over any facility use request submitted to the YCJUSD.

3. Yu -Cal shall be solely responsible for complying with all requirements imposed by YCJUSD, including but expressly not limited to, submitting all information and documentation required by YCJUSD and complying with any other YCJUSD requirements. All such requirements shall be in addition to the requirements of this AGREEMENT.

4. YCJUSD allocates use of FACILITIES on a fiscal year calendar. To be considered for priority use of YCJUSD FACILITIES applications should be submitted to YCJUSD between June lst and June 30th for the upcoming fiscal year calendar. Applications submitted after June 30th will not be considered priority use and will be subject to availability. Yu -Cal acknowledges that any application it submits to YCJUSD for its PROGRAM will be subject to all these requirements in addition to all other YCJUSD requirements.

Section III. FACILITIES Fees and Charges.

1. During the term of this AGREEMENT, Yu -Cal shall pay for the use of FACILITIES as follows:
a. City of Yucaipa Athletic Fields - $5.00 per hour per field b. Lights - $10.00 per hour
c. Deposit - $500.00 refundable

2. All fees and charges imposed under this AGREEMENT shall be subject to any annual or other periodic increase or change in such fees adopted by the CITY Council. 05/12/2025 City Council Agenda 2 114

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3. The CITY shall invoice Yu -Cal by the fifth day of each calendar month for costs incurred during the prior month. Yu -Cal shall process and pay in full all costs to the CITY within 30 days of receipt of invoice. All payments shall be made by cash, credit card, or check payable to the CITY OF YUCAIPA.

4. Use of any other City owned properties shall be subject to the CITY's standard fees and charges in effect, including a 50% discount on other FACILITIES.

Section IV. PARTY Representatives.

The CITY's representative for this AGREEMENT is Megan Wolfe, Director of Community Services, or her written designee. Yu-Cal's representative for this AGREEMENT is Marc Gallo or their written designee. Either PARTY may change its respective representative, by written notice to the other PARTY served in accordance with Section XIII of this AGREEMENT.

Section V. Non -Profit Status.

Prior to the EFFECTIVE DATE, Yu -Cal shall provide the CITY with the following documentation that confirms Yu -Cal compliance with 501(c)(3) non-profit status:
• A copy of State of California not -for -profit incorporation papers or tax-exempt IRS letter showing proof of current 501(c)(3) non-profit status; and A roster of officers, including names, titles, addresses, e-mail addresses, and phone numbers. At all times during the term of this AGREEMENT, Yu -Cal shall maintain its 501(c)(3) non-profit status in good standing (Exhibit Q. • Evidence of good standing with the California Attorney General's Registry of Charitable Trusts.

Section VI. Yu -Cal Obligations during PROGRAM.

During the term of this AGREEMENT:

Yu -Cal shall comply with the terms of this AGREEMENT and all other applicable rules, regulations, and policies of the CITY, YCJUSD, federal, and state laws, when using the FACILITIES.

2. Yu -Cal shall designate and utilize one representative, and one alternate representative authorized to act on Yu-Cal's behalf with respect to all PROGRAM concerns and/or issues that may arise at the FACILITIES.

3. Yu -Cal shall conduct background checks on all volunteers, pursuant to California Penal Code Section 11105.3, as amended from time to time, and to provide written notice of its 05/12/2025 City Council Agenda J 115

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criminal background check policy to the parents or guardian of any youth participating in the program, pursuant to California Business & Professions Code Section 18900, as amended from time to time.

4. Yu -Cal shall be responsible for the conduct of all Yu -Cal board members, officers, employees, agents, designated volunteers, players, coaches, referees, visiting teams, and spectators ("PARTICIPANTS"), participating in or attending any PROGRAM at the FACILITIES, other than any CITY official or employee.

5. Yu -Cal and its PARTICIPANTS, participating in or attending the PROGRAM shall adhere to and comply with all FACILITY rules and regulations during the PROGRAM and shall adhere to and comply with the code of conduct for the principles of sportsmanship, fair play, and other ethical issues that relate to team sports. Yu -Cal shall submit a copy of the Parent, Coach, Volunteer Codes of Conduct and Player's Pledge prior to the commencement of the season and/or practices.

6. Use of the CITY FACILITIES shall be subject to the following order of priority:
• First Priority: CITY programs and activities
• Second Priority: Yu -Cal in accordance with CITY's scheduling methodology
• Third Priority: YCJUSD and other organization's programs and activities, in accordance with CITY's scheduling methodology The Yu-Cal's PROGRAM shall always remain subject to the review and approval, by mutual agreement, of all PARTIES involved.

7. The CITY will provide marketing support to the Yu -Cal for the purpose of marketing the PROGRAM, at locations and on social media platforms approved by CITY.

8. Yu -Cal shall in good faith and with reasonable diligence, develop and offer programs that reflect community needs. During the term of this AGREEMENT, Yu -Cal shall make reasonable efforts to provide a PROGRAM participation rate of at least 5 1 % of Yucaipa residents and shall encourage residents to be involved in all aspects of the PROGRAM through local media and the CITY's Community Services Department resources.

9. Postponement or cancellation of use shall be reported immediately by Yu -Cal to the CITY's representative. Cancellation of weeknight usage is required at least 48 hours in advance. Cancellation of weekend usage must take place at least 96 hours in advance. In the case of inclement weather or FACILITY closures Yu -Cal will not be charged for use.

10. Yu -Cal shall be allowed to place signs, banners, or displays at/on the FACILITIES with the CITY's consent. Any such signs, banners, or displays must be in compliance with all 05/12/2025 City Council Agenda 4 116

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ordinances, rules, and regulations of the CITY and/or YCJUSD. Yu -Cal shall remove all such signs, banners, or displays promptly at the conclusion of the PROGRAM unless otherwise authorized by the CITY and/or YCJUSD.

11. Yu -Cal shall check for any possible unsafe conditions at the FACILITIES daily, prior to use. Any unsafe conditions shall be immediately reported to the CITY Public Works Manager at (909) 649-9581. Yu -Cal shall be responsible for making sure that none of its PARTICIPANTS access any of the FACILITIES at which Yu -Cal has determined there is an unsafe condition.

12. Yu -Cal shall be responsible for all damages incurred to the FACILITIES at any time the PROGRAM is occurring.

13. Yu -Cal shall make no alterations, additions, or improvements to FACILITIES without the CITY/YCJUSD prior written consent. The CITY shall not unreasonably withhold such consent for non-structural work only. Any changes may result in loss of deposit. All alterations, improvements, or additions, which are made to the FACILITIES by Yu -Cal shall become the property of the CITY/YCJUSD and shall remain upon and be surrendered with the premises at the EXPIRATION DATE. Upon expiration of this AGREEMENT, or earlier termination thereof, the FACILITIES (and any alterations or additions thereto) shall be free, clear and unencumbered, and Yu -Cal shall defend and indemnify the CITY/YCJUSD against any future claims arising in connection with any encumbrance placed upon or allowed to be placed upon the FACILITIES by Yu -Cal.

Notwithstanding the above, this paragraph shall not apply to Yu-Cal's trade fixtures, furniture, equipment, or other machinery, which are not affixed to the FACILITIES in a manner, so that they cannot be removed without material or structural damage to the FACILITIES, which shall remain the property of Yu -Cal and may be removed by Yu -Cal on or before the EXPIRATION DATE of this AGREEMENT.

Section VII. Independent Contractor Status.

1. In the performance of this AGREEMENT, Yu -Cal is and shall always remain as to the CITY an independent contractor. As an independent contractor, Yu -Cal and its PARTICIPANTS, are not employees of the CITY, and are not members of the personnel systems of the CITY. As such, Yu -Cal and its PARTICIPANTS shall not have any rights or benefits of an employee under
a. any personnel, employment, or other ordinances, codes, regulations, resolutions, policies, or rules of the CITY relating to employees, or (ii) any Memorandum of Understanding between the CITY and any of the CITY's bargaining units.
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b. This section does not preclude any CITY employee from volunteering on their personal time to serve in the capacity of a volunteer referee, coach, or board member.

2. At no time during this AGREEMENT shall Yu -Cal, or any of its PARTICIPANTS represent orally or in writing that Yu -Cal is a CITY program or activity, or that any PARTICIPANT or any of Yu-Cal's board members, officers, employees, agents, or volunteers are employees of the CITY. At no time during the term of this AGREEMENT shall Yu -Cal or any of Yu -Cal PARTICIPANTS wear any uniform or display or carry any badge, button, or identification that identifies them as employees of the CITY.

Section VIII. Use of CITY Logo or Name.

Yu -Cal shall not use the CITY's logo/seal without the prior written consent of the CITY.

Section IX. No Assignment.

1. Yu -Cal shall not assign or transfer this AGREEMENT, in whole or in part, without the prior written consent of the CITY, which the CITY may grant or withhold in its sole discretion.

2. Yu -Cal shall not lease, sublease, assign, license, or transfer any portion of the FACILITIES, without the prior written consent of the CITY, which the CITY may grant or withhold in its sole discretion.

Section X. CITY Services.

During the term of this AGREEMENT, the CITY will provide the following services:

1. The CITY shall provide workers' compensation insurance or self-insurance for any work or services performed by its employees, to the extent required by law.

2. The CITY may, in its sole discretion, determine how the services provided under this AGREEMENT will be accomplished and may contract or assign any obligations to provide services without notice or consent of Yu -Cal.

Section XI. Insurance Requirements.

1. Yu -Cal shall provide and maintain insurance, acceptable to CITY, in full force and effect throughout the Term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the AGREEMENT by Yu -Cal, its agents, representatives or employees. Insurance is to be 05/12/2025 City Council Agenda 6 118

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placed with insurers with a current A.M. Best's rating of no less than A: VII. Yu -Cal shall provide the following scope and limits of insurance:
a. MINIMUM SCOPE OF INSURANCE. Yu -Cal shall maintain the following types and limits of insurance.
b. MINIMUM LIMITS OF INSURANCE.

GENERAL LIABILITY INSURANCE. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $3,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

AUTOMOBILE LIABILITY INSURANCE. Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Yu -Cal has no owned autos, Code 8 (hired) and 9 (non -owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.

WORKERS' COMPENSATION INSURANCE. Workers' Compensation insurance as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

If the Yu -Cal maintains broader coverage and/or higher limits than the minimums shown above, CITY requires and shall be entitled to the broader coverage and/or higher limits maintained by the Yu -Cal. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to CITY.

2. OTHER PROVISIONS. The insurance policies are to contain, or be endorsed to contain, the following provisions:

CITY, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Yu -Cal including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Yu-Cal's insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

Primary Coverage For any claims related to this contract, the Yu-Cal's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects CITY, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by 05/12/2025 City Council Agenda 7 119

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CITY, its officers, officials, employees, or volunteers shall be in excess of the Yu-Cal's insurance and shall not contribute with it.

Notice of Cancellation Yu -Cal shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self -insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Yu -Cal shall forthwith obtain and submit proof of substitute insurance.

Waiver of Subrogation Yu -Cal hereby grants to CITY a waiver of any right to subrogation which any insurer of said Yu -Cal may acquire against CITY by virtue of the payment of any loss under such insurance. Yu -Cal agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer. However, the Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of CITY for all work performed by the Contractor, its employees, agents, and subcontractors.

Self -Insured Retentions Self -insured retentions must be declared to and approved by CITY. CITY may require the Yu -Cal to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or CITY.

Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than A: VII, unless otherwise acceptable to CITY
Verification of Coverage Yu -Cal shall furnish CITY with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to CITY before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Yu-Cal's obligation to provide them. CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Subcontractors Yu -Cal shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that CITY is an additional insured on insurance required from subcontractors.

Special Risks or Circumstances CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
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Section XII. Indemnification.

1. To the fullest extent permitted by law, Yu -Cal shall indemnify, protect, defend (with legal counsel reasonably selected by CITY) and hold harmless CITY and any and all of its elected and appointed officials, officers, employees, independent contractors, representatives and agents ("Indemnified Parties") from and against any and all claims, actions and proceedings (whether at law or equity, administrative or judicial), demands, orders, judgments, losses, injuries (including, without limitation, injury to or death of an employee of Yu -Cal or sub Yu-Cal's), liabilities of every kind (including, without limitation, incidental and consequential damages, court costs, and litigation expenses, and fees of expert Yu-Cal's or expert witnesses incurred in connection therewith and cost of investigation), damages, costs and expenses, including attorney's fees and costs, (collectively "Claims") that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, performance of this Agreement by Yu -Cal, its officers, agents, employees, representatives, subcontractors, anyone directly or indirectly employed by any of them, or anyone that they control. Yu-Cal's duty to indemnify, protect, defend, and hold harmless Indemnified Parties, shall not include any Claims arising from the sole negligence or willful misconduct of the Indemnified Parties.

2. Yu -Cal agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from every sub Yu -Cal, subcontractor or any other person or entity involved by, for, with or on behalf of Yu -Cal in the performance of this Agreement naming the Indemnified Parties as additional indemnitees. In the event Yu -Cal fails to obtain such indemnity obligations from others as required here, Yu -Cal agrees to be fully responsible according to the terms of this section. Failure of CITY to monitor compliance with these requirements imposes no additional obligations on CITY and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend CITY as set forth herein is binding on the successors, assigns or heirs of Yu -Cal and shall survive the termination of this Agreement and this section.

Section XIII. Notice.

Any notice to be given or other document to be delivered by either PARTY to the other hereunder may be delivered in person to either PARTY, or may be deposited in the United States mail, in the State of California, duly certified, with postage fully prepaid and addressed to the PARTY for whom intended as follows:

TO CITY: CITY OF YUCAIPA
Megan Wolfe, Director of Community Services
34272 Yucaipa Blvd.

Yucaipa, CA 92399
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(909) 797-2489 ext. 241
[email protected]
TO Yu -Cal: Yu -Cal Football and Cheer Inc.
11837 Douglas St.,
Yucaipa CA 92399
Either PARTY hereto may, from time to time, by written notice to the other PARTY, designate a different representative or address which shall be substituted for the one above specified. If any notice or other document is sent by certified mail, as aforesaid, the same shall be deemed served or delivered on the third business day after the mailing thereof, as provided above.

Section XIV. Termination of Agreement.

Termination by the CITY. The CITY may, at any time, terminate the AGREEMENT immediately with or without cause upon giving written notice to Yu -Cal pursuant to Section XIII.

2. Termination by Yu -Cal. Should Yu -Cal, at any time, become dissatisfied with the CITY's performance under this AGREEMENT, it may terminate the AGREEMENT immediately upon giving written notice to the CITY pursuant to Section XIII.

Section XV. Surrender of Facilities.

Upon the EXPIRATION DATE, or any sooner termination pursuant to notice given in accordance with Section XIV, Yu -Cal shall surrender and vacate the FACILITIES, and shall cause all its PARTICIPANTS in any game or other event or activity of the PROGRAM, to leave such FACILITIES following activity taking place. Yu -Cal shall leave the FACILITIES in good condition, ordinary wear and tear excepted. Concurrently therewith, Yu -Cal shall remove all non - fixed equipment and other personal property of Yu -Cal from the FACILITIES.

Section XVI. Non -Discrimination.

Yu -Cal shall not unlawfully discriminate, harass, or allow harassment against any person because of sex, sexual orientation, gender, gender identity, gender expression, reproductive health decision -making, race, color, religious creed, marital status, ancestry, national origin, medical condition, genetic information, age, disability (mental and physical), or military or veteran status in connection with or related to the performance of this Agreement. Yu -Cal shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, § 12900 et seq.) and the applicable regulations promulgated thereunder. The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, § 12990 (a)-(f), are incorporated into this Agreement by reference and made a part hereof as set for in full. Yu -Cal shall include the non- 05/12/2025 City Council Agenda 10 122

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discrimination and compliance provisions of this section in all subcontracts to perform work under this Agreement.

Section XVII. No Joint Venture or Agency Relationship.

Nothing herein contained shall be construed to place the PARTIES to this AGREEMENT in the relationship of a joint venture, association, partnership, or other form of a business organization or agency relationship. Yu -Cal shall have no power to obligate or bind the CITY in any manner whatsoever. Further, under no circumstances shall Yu -Cal represent itself to be an agent of the CITY or any of its departments, officials, officers, or employees. Nothing in this AGREEMENT may be construed to have authorized or vested in Yu -Cal the power to be an agent of the CITY or an actor under the color of law, be it civilly or criminally.

Section XVIII. General Provisions.

1. Amendment or Modifications. This AGREEMENT may only be amended or modified only by an agreement in writing executed by all of the PARTIES to this AGREEMENT.

2. Waiver. No waiver by any PARTY nor any breach of any term or provision of this AGREEMENT shall be construed to be, nor be, a waiver of any preceding, concurrent or succeeding breach of the same, or any other term or provision hereof.

3. Binding Agreement. It is mutually understood and agreed that this AGREEMENT shall be binding upon the CITY and its successors and assigns, and upon Yu -Cal its partners, successors, executors, administrators, and assigns.

4. Attorney's Fees. In the event of any action between CITY and Yu -Cal seeking enforcement of any of the terms and conditions of this AGREEMENT, the prevailing PARTY in such action shall be awarded, in addition to damages, injunctive or other relief, reasonable costs and expenses and reasonable attorney's fees.

5. Applicable Law. California law shall govern the interpretation and enforcement of this AGREEMENT.

6. Jurisdiction and Venue. This AGREEMENT shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the PARTIES, venue in state trial courts shall lie exclusively in the San Bernardino Superior Court. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Riverside.

7. Representations and Warranties. The PARTIES, and each of them, represent and warrant to the other PARTY that each PARTY has the full power and authority to execute this 05/12/2025 City Council Agenda ` ` 123

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AGREEMENT and to perform its obligations and requirements set forth in this AGREEMENT.

8. Neutral Interpretation and Construction. This AGREEMENT is deemed to have been prepared by each of the PARTIES hereto, and any uncertainty and ambiguity herein shall not be interpreted against the drafter, but rather, if such uncertainty or ambiguity exists, shall be interpreted according to the applicable rules of interpretation of contracts under the laws of the State of California.

9. Headings and Titles. The headings, subheadings and numbering of the different paragraphs of this AGREEMENT are inserted for convenience and for reference only and shall not be considered for any purpose in construing this AGREEMENT.

10. Entire Agreement and Integration. This AGREEMENT contains the entire AGREEMENT and understanding among the PARTIES hereto, and constitutes a single integrated written contract expressing the entire AGREEMENT of the PARTIES hereto relative to the subject matter hereof. No covenants, agreements, representations, or warranties of any kind whatsoever have been made by any PARTY hereto, except as specifically set forth in this AGREEMENT. This AGREEMENT supersedes all prior agreements and understandings relating to its subject matter. Each of the PARTIES represents that it is not relying, and has not relied, on any representation or statement made by any other PARTY with respect to the facts involved in this AGREEMENT or regarding its rights or asserted rights with respect thereto.

11. Severability. If any provision of this AGREEMENT shall be adjudged to be invalid, void or illegal, it shall in no way affect, impair or invalidate any other provision(s) hereof, the PARTIES hereby agreeing that they would have entered into the remaining portion of this AGREEMENT notwithstanding the omission of the portion or portions adjudged invalid, void or illegal.

12. E-mail Signatures and Counterparts. The PARTIES agree that this AGREEMENT will be considered signed by a PARTY when the signature of that PARTY is delivered by facsimile transmission and/or email. Such signature shall be treated in all respects as having the same effect as an original. This AGREEMENT may be executed in any number of counterparts, each of which shall be an original, but all of which together shall constitute one instrument.

13. Time of the Essence. Time is of the essence for each and every provision of this Agreement.
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The PARTIES have executed this AGREEMENT on the latest of the dates set forth below.

ATTEST:

CITY CLERK
am
APPROVED AS TO FORM:

CITY ATTORNEY
CITY OF YUCAIPA, a California municipal
corporation
Jennifer Crawford, Interim City Manager Date
Yu -Cal, a California non-profit public benefit
corporation
Marc Gallo
Date
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Item No. 8

AGENDA REPORT
DATE: May 12, 2025
TO: Honorable Mayor and City Council
FROM: Megan Wolfe, Director of Community Services
SUBJECT: Sponsorship Policy
RECOMMENDATION:

That the City Council approve and adopt the Sponsorship Policy.

BACKGROUND/DISCUSSION:

To maintain transparency, accountability, and administrative efficiency, staff is recommending that the City Council adopt a Sponsorship Policy to standardize the acknowledgment of sponsorships received by the city. This policy provides clear eligibility criteria, categories of sponsorships, and a thorough approval process that ensures only appropriate partnerships are established. This policy aims to establish guidelines that will enable the City to build meaningful partnerships with businesses, individuals, and nonprofit organizations, enhancing our parks, recreation events, programs, leagues, and facilities.

The key components of the Sponsorship Policy include:
❖ Clearly outlines the goals of establishing sponsorships and defines key terms, including sponsorship, sponsor, and sponsorship agreement.
❖ Ensuring compliance with statutory deadlines and procedural requirements. ❖ Sets standards for eligible and prohibited sponsorships, emphasizing alignment with the City's values and community interests.
❖ Identifies various sponsorship opportunities, including event, program, facility, and naming rights sponsorships. This provides multiple avenues for community involvement and support. ❖ Stipulates that all sponsorships must be formalized through written agreements, ensuring clarity of terms and mutual understanding between the City and sponsors. ❖ Establishes that recognition of sponsors will be commensurate with their contributions while maintaining the integrity of public spaces.
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❖ Outlines the steps for submitting sponsorship applications and specifies the roles of the Community Services Director and City Council in the approval process, ensuring accountability and proper oversight.

The Community Services Department will oversee policy implementation, including training staff, and ensuring compliance.

FISCAL IMPACT:

The recommendation does not result in a fiscal impact.

Attachment(s):

1. Sponsorship Policy

2. Sponsorship Agreement
Approved by: .� c
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ATTACHMENT 1
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CITY OF YUCAIPA

COMMUNITY SERVICES DEPARTMENT

SPONSORSHIP POLICY
SECTION 1: PURPOSE
The City of Yucaipa Community Services Department ("the City") seeks to develop partnerships with businesses, individuals, and nonprofit organizations to enhance parks, recreation events, programs, leagues, and facilities. This policy establishes clear guidelines for sponsorship agreements to ensure transparency, equity, and alignment with the City's mission, values, and community interests.

SECTION 2: DEFINITIONS
Sponsorship: A financial or in -kind contribution to support a City park, event, program, league, or facility in exchange for public recognition or other benefits.

Sponsor: A business, individual, or nonprofit organization entering into a sponsorship agreement with the City.

Sponsorship Agreement: A formal contract outlining the terms, benefits, and responsibilities of both the City and the Sponsor.

Naming Rights: A form of sponsorship in which a Sponsor secures exclusive rights to name a City -owned park, facility, program, or event for a specified duration.

SECTION 3: ELIGIBILITY CRITERIA
Eligible Sponsorships:

1. Sponsorships must align with the City's mission, values, and community interests.

2. Priority will be given to sponsorships that promote health and wellness, youth development, cultural enrichment, environmental sustainability, and community engagement.

3. Preferred sponsors include local businesses, community organizations, educational institutions, health and wellness providers, and philanthropic entities.

Prohibited Sponsorships:

The City will not accept sponsorships from entities that promote:

1. Tobacco, marijuana, or vaping products.

2. Firearms, weapons, or ammunition manufacturers and sellers. 05/12/2025 City Council Agenda 129

3. Political campaigns, endorsements, or lobbying efforts.

4. Adult entertainment, sexually explicit materials, or businesses.

5. Any entity that promotes discrimination, hate speech, or unethical business practices.

6. Companies with a history of legal or ethical violations inconsistent with the City's values.

Sponsor Qualifications:

1. Sponsors must be in good standing with local, state, and federal laws.

2. The City reserves the right to conduct background checks and due diligence on prospective sponsors to ensure compliance with this policy.

3. Sponsorships must not create a conflict of interest with City operations or contradict the City's goals and public interests.

SECTION 4: SPONSORSHIP CATEGORIES
Event Sponsorships: Support for one-time or recurring community events designed to engage residents, promote civic pride, and enhance cultural and recreational opportunities. Event sponsorships may include financial contributions, provision of goods/services, or volunteer support. Examples include:

1. Healthy Yucaipa Run Series: A community -wide race encouraging fitness.

2. Concerts in the Park: Free public concerts featuring local and regional musical acts.

3. Movies in the Park: Free public movies.

4. Holiday Festivals/Events: Seasonal celebrations such as Yucaipa Music and Arts Festival, 41h of July, Autumnfest, Winterfest, and Eggstravaganza.

5. Farmers Market Events: Special market days that support local vendors and small businesses.

6. Health and Wellness Fairs: Public events that promote physical and mental well-being.

Program Sponsorships: Funding for structured activities and educational opportunities that enrich the lives of community members. Program sponsors may receive name recognition in promotional materials, on program t-shirts, and during program announcements. Examples include:
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1. Youth Sports Leagues: Sponsorships for equipment, uniforms, and facilities for programs such as soccer, baseball, and basketball.

2. Senior Fitness Programs: Support for classes like yoga, tai chi, and aqua aerobics to promote health among older adults.

STEM and Arts Education: Sponsorships for workshops that provide youth with hands- on experiences in science, technology, engineering, arts, and mathematics.

4. Adaptive Recreation Programs: Support for activities tailored for individuals with disabilities.

5. After -School Programs: Sponsorships that provide educational and recreational opportunities for children in a safe environment.

Facility Sponsorships: Contributions that support the development, enhancement, and maintenance of public recreational spaces and amenities. Facility sponsors may receive signage, plaque recognition, and inclusion in publicized opening ceremonies. Examples include:

1. Park Enhancements: Funding for new playgrounds, shade structures, benches, and landscaping.

2. Sports Complexes: Sponsorship of baseball fields, soccer fields, tennis courts, or skate parks.

3. Community Centers: Contributions toward renovations, technological upgrades, and facility expansions.

4. Parks and Trails: Funding for park areas, trail improvements, and exercise stations.

5. Public Art Installations: Sponsorship of murals, sculptures, and interactive art displays in public spaces.

Naming Rights Sponsorships: Long-term agreements granting naming rights to specific City facilities, recreational fields, or major programs. Naming rights sponsors are subject to City Council approval and must comply with long-term community planning goals. Examples include:

1. Community Recreation Centers: Naming rights sponsorships that support the construction or maintenance of large-scale facilities.

2. Athletic Fields and Complexes: Sponsors can secure naming rights for sports complexes, enhancing brand visibility.

Aquatic Centers: Sponsorships for public swimming pools or splash pads to support operational costs.
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4. Event Venues: Naming opportunities for performing arts centers, amphitheaters, or pavilions that host community gatherings.

5. Trail Systems: Sponsorships that contribute to wayfinding signage, safety lighting, and infrastructure improvements.

SECTION 5: SPONSORSHIP AGREEMENTS
General Requirements: All sponsorship agreements must be formalized in writing and signed by both the designated City representative and the Sponsor.

SECTION 6: RECOGNITION AND BENEFITS
Sponsorship benefits must be commensurate with the level of contribution and shall not imply exclusive business endorsement by the City. The City reserves the right to determine appropriate recognition methods to maintain the integrity of public spaces.

Sponsorship recognition may include but is not limited to:

1. Logos on promotional materials, banners, and digital media.

2. Public acknowledgment at City events.

3. Naming recognition on facilities or programs as approved.

SECTION 7: APPROVAL PROCESS
Sponsorship applications must be submitted in writing to the Community Services Department.

The Community Services Director, or their designee, shall review all applications for compliance with this policy before approval.

1. The City Manager, or their designee, is authorized to approve Event and Program Sponsorships.

2. The City Council's approval shall be required for all Facility Sponsorships and Naming Rights.

The City retains the right to decline any sponsorship that does not align with community interests or City policies.

SECTION 8 : EFFECTIVE DATE
This policy shall take effect upon adoption by the City Council. 05/12/2025 City Council Agenda 132

ATTACHMENT 2
05/12/2025 City Council Agenda 133

CITY OF YUCAIPA

COMMUNITY SERVICES DEPARTMENT

SPONSORSHIP AGREEMENT
This Sponsorship Agreement ("Agreement") is made and entered into as of the Effective Date by and between the City of Yucaipa (the "City"), a California municipal corporation, and , a ("Sponsor"), with its principal
place of business at

1. PURPOSE
The purpose of this Agreement is to establish and define the terms, conditions, and obligations governing the sponsorship relationship between the City and the Sponsor, in accordance with the City's Sponsorship Policy. This Agreement outlines the Sponsor's financial and/or in -kind contributions in support of specific City events, programs, leagues, or facilities, as identified herein, and delineates the corresponding rights, benefits, and recognition granted to the Sponsor in return for such contributions.

By entering into this Agreement, the Sponsor acknowledges and agrees that its sponsorship is intended to support the City's public programs and services for the benefit of the community, and shall not be construed as an endorsement of the Sponsor's products, services, or business activities.

The City retains sole discretion over the manner and extent of Sponsor recognition, subject to the terms set forth in this Agreement and in compliance with applicable laws, regulations, and City policies.

Furthermore, this Agreement is intended to ensure transparency, accountability, and mutual benefit by clearly defining the respective roles and responsibilities of both parties, including but not limited to sponsorship fees, obligations, promotional rights, compliance requirements, and termination conditions. The Sponsor's participation in this Agreement is subject to the City's continued approval, and the City reserves the right to review and revoke sponsorship rights as outlined in this Agreement.

2. TERM

2.1 Effective Date and Duration
This Agreement shall commence on [Start Date] (the "Effective Date") and shall remain in full force and effect until [End Date] (the "Term"), unless otherwise extended, renewed, or terminated in accordance with the provisions set forth herein.

2.2 Extension and Renewal
The Term of this Agreement may be extended or renewed only by a written amendment signed by authorized representatives of both parties. Neither party shall be under any obligation to extend or renew this Agreement beyond the stated Term, and any continuation of the sponsorship arrangement shall be subject to mutual agreement and execution of a new or amended agreement.

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2.3 Early Termination
This Agreement may be terminated prior to the expiration of the Term under the following circumstances:
(a) Termination for Convenience — Either party may terminate this Agreement without cause by providing the other parry with at least thirty (30) days' prior written notice.
(b) Termination for Cause — The City may terminate this Agreement immediately upon written notice to the Sponsor if the Sponsor: (i) fails to fulfill any of its material obligations under this Agreement, including but not limited to failure to provide the Sponsorship Fee or in -kind contributions as required herein; (ii) engages in conduct that, in the City's reasonable discretion, is inconsistent with the City's mission, values, or policies, or which may adversely affect the City's reputation; (iii) violates any applicable laws, regulations, or City policies in connection with its sponsorship activities; or (iv) becomes insolvent, files for bankruptcy, or ceases business operations.

2.4 Effect of Termination
(a) In the event of termination, whether for convenience or cause, the Sponsor shall not be entitled to a refund of any amounts already paid to the City, except as expressly provided in a written agreement between the parties. Any outstanding unpaid Sponsorship Fees shall remain due and payable to the City.
(b) Upon termination, the Sponsor shall immediately cease all use of the City's name, logo, and any related branding or promotional materials, and the City shall remove any public recognition of the Sponsor related to the sponsorship, unless otherwise agreed in writing.
(c) Termination of this Agreement shall not affect any rights or obligations that, by their nature, are intended to survive termination, including but not limited to indemnification, confidentiality, and payment obligations.

2.5 No Obligation to Renew
Nothing in this Agreement shall be construed as creating any expectation, obligation, or right to renew or extend the sponsorship relationship beyond the Term. Any future sponsorship arrangement shall be subject to separate negotiation and execution of a new agreement.

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3. SPONSORSHIP DETAILS

3.1 Sponsorship Contribution
The Sponsor agrees to provide the following contributions in support of the City's designated event(s), program(s), league(s), or facility(ies) as specified in this Agreement (select all that apply):
❑ Financial Contribution — The Sponsor shall pay the City a total sponsorship fee in the amount of $ (the "Sponsorship Fee"), which shall be payable in accordance with the terms set forth in Section 4 of this Agreement.
❑ In -Kind Contribution — The Sponsor agrees to provide goods, services, or other non - monetary contributions as follows:

Description of Goods/Services:

Fair Market Value: The fair market value of such in -kind contributions shall be determined based on industry standards, vendor pricing, or other agreed -upon valuation methods and documented in writing by both parties prior to the execution of this Agreement. The Sponsor shall provide documentation supporting the claimed fair market value, and the City reserves the right to obtain independent valuation if deemed necessary.

Delivery Schedule: The Sponsor shall deliver all in -kind contributions by , unless otherwise agreed upon in writing by both parties.

Approval Requirement: Any in -kind contributions must be pre -approved in writing by the City prior to the execution of this Agreement. The City reserves the right to decline or request modifications to any in -kind contributions that do not meet the City's requirements.

3.2 Sponsored Event, Program, or Facility
The Sponsor's contributions shall be applied to support the following:

Name of Sponsored Event/Program/Facility:

Description of Sponsored Activity:

Dates and Locations:

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Sponsorship Scope:

3.3 Rights and Obligations of the Sponsor
The Sponsor acknowledges and agrees to the following terms regarding its sponsorship participation:
(a) Use of Sponsor's Name, Logo, and Branding Materials — The Sponsor grants the City a limited, non-exclusive, royalty -free license to use its name, logo, and other provided branding materials solely for purposes related to the fulfillment of this Agreement. The Sponsor shall provide all required branding materials in a high -resolution digital format within fifteen (15) days following the Effective Date. Any use of the Sponsor's branding shall comply with the guidelines and approval requirements set forth in Section 6 of this Agreement.
(b) Adherence to City Policies — The Sponsor's involvement in the sponsored event, program, or facility must comply with all applicable federal, state, and local laws, as well as the City's Sponsorship Policy. The Sponsor's sponsorship shall not include any promotional materials, signage, or messaging that is inconsistent with the City's values, public policies, or community standards.
(c) No Right to Control Event/Program Operations — The Sponsor acknowledges that its role is limited to providing financial and/or in -kind contributions and that it shall have no authority over the City's management, organization, or execution of the sponsored event, program, or facility. The City retains sole discretion in all operational and administrative decisions regarding the sponsorship's implementation.

3.4 Modifications to Sponsorship Details
Any proposed changes to the sponsorship contributions, event scope, recognition benefits, or other sponsorship -related terms must be submitted in writing and approved by authorized representatives of both parties. The City reserves the right to accept or reject any modifications in its sole discretion.

4. PAYMENT TERMS

4.1 Sponsorship Fee Payment Obligations
(a) Payment Amount and Schedule — The Sponsor agrees to remit payment to the City in the total amount of $ (the "Sponsorship Fee"), payable in accordance with the schedule outlined in this Section. Unless otherwise agreed upon in writing by both parties, the Sponsorship Fee shall be paid in full within thirty (30) days from the Effective Date of this Agreement.
(b) Payment Method — The Sponsor shall make all payments via check or electronic funds transfer (EFT) payable to the City in the manner directed by the City. pYucaipa Sponsorship Agreement
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4.2 Non -Payment / Non -Delivery
If the Sponsor fails to make timely payment of the Sponsorship Fee, or timely delivery of In -Kind Contributions, the City may, at its sole discretion suspend any Sponsor benefits, including recognition and promotional considerations, until full payment is received/in-kind contributions delivered and/or terminate this Agreement upon written notice to the Sponsor in accordance with Section 2.3 (Termination for Cause).

4.3 Refunds and Adjustments
(a) Non -Refundable Sponsorship Fees — Except as otherwise stated in this Agreement, all Sponsorship Fees paid and/or In -Kind Contributions delivered to the City are non-refundable. The Sponsor shall not be entitled to any refund or reimbursement in the event of cancellation, postponement, or modification of the sponsored event, program, or facility, unless such cancellation is solely due to the City's unilateral decision. (b) Pro -Rated Adjustments — If the City, in its sole discretion, determines that the Sponsor has not received the full extent of sponsorship benefits as outlined in this Agreement due to unforeseen circumstances, the City may offer a pro -rated adjustment, alternative sponsorship benefits, or credit toward a future sponsorship opportunity.

However, the City is under no obligation to provide such adjustments unless explicitly stated in a written amendment to this Agreement.

4.4 Taxes and Financial Responsibilities
The Sponsor acknowledges and agrees that it is solely responsible for any and all federal, state, or local taxes, levies, or other financial obligations arising from its participation in this Agreement, including but not limited to sales tax, income tax, or other regulatory fees. The City shall have no responsibility for withholding or remitting any taxes on behalf of the Sponsor.

4.5 Acknowledgment of Financial Commitment
By signing this Agreement, the Sponsor affirms its understanding that the Sponsorship Fee represents a binding financial commitment to the City and is made in consideration of the recognition and promotional benefits granted under this Agreement. The Sponsor further acknowledges that failure to remit payment as required herein constitutes a material breach of this Agreement, subjecting the Sponsor to the remedies outlined in this Section and other applicable provisions.

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5. SPONSOR RECOGNITION AND BENEFITS

5.1 Recognition and Promotional Considerations
As consideration for the Sponsorship Fee and/or in -kind contributions provided by the Sponsor, the City agrees to recognize the Sponsor in accordance with the terms outlined in this Section. The specific recognition benefits to be provided by the City shall be commensurate with the level of sponsorship, as further detailed in Exhibit A.

5.2 Forms of Recognition
Subject to the terms of this Agreement and the City's sole discretion, the Sponsor shall receive recognition in one or more of the following forms:
(a) Inclusion in Printed and Digital Promotional Materials — The Sponsor's name, logo, and/or other branding materials may be included on promotional materials such as flyers, posters, banners, brochures, event programs, and digital advertisements. The City shall determine the size, placement, and frequency of such inclusions. (b) Public Acknowledgment at Sponsored Events — The Sponsor may be acknowledged through verbal announcements, signage, or other forms of public recognition at the sponsored event, program, or facility. The manner and frequency of such acknowledgments shall be determined by the City and shall align with the event's schedule and format.
(c) Online and Social Media Recognition — The Sponsor may be featured in official City communications, including but not limited to the City's website, newsletters, and social media platforms. Such recognition shall be subject to content and editorial control by the City.
(d) On -Site Signage and Branding Opportunities — If applicable, the Sponsor may be permitted to display banners, booths, or other marketing materials at the sponsored event or facility. All signage, materials, and display locations must be pre -approved by the City and must comply with applicable local laws, regulations, and event venue policies. (e) Naming or Title Sponsorship Rights — If this Agreement provides for naming rights or title sponsorship of an event, program, or facility, the specific terms, duration, and conditions of such rights shall be expressly set forth in a separate addendum or Exhibit C attached hereto.

5.3 Approval of Sponsor Materials
(a) The Sponsor shall provide all logos, branding materials, and advertising content to the City in high -resolution digital format within fifteen (15) days following the Effective Date.

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(b) The City reserves the right to review, approve, modify, or reject any Sponsor materials, messaging, or branding prior to publication or display to ensure compliance with City policies, community standards, and the overall appropriateness of the sponsorship arrangement.
(c) The Sponsor shall not distribute, publish, or display any materials implying an endorsement by the City or suggesting a partnership beyond the scope of this Agreement.

5.4 Restrictions on Recognition
(a) The City retains full discretion regarding the manner, format, and frequency of Sponsor recognition and shall not be obligated to provide any additional recognition or promotional benefits beyond those explicitly stated in this Agreement. (b) The City shall not be required to display the Sponsor's branding in any manner that it deems inappropriate, inconsistent with its mission, or contrary to public policy. (c) The City reserves the right to remove or alter any Sponsor branding, acknowledgment, or promotional materials at any time if, in the City's reasonable discretion, such materials are deemed misleading, offensive, noncompliant with this Agreement, or otherwise inappropriate.

5.5 Exclusivity and Conflicts of Interest
(a) Unless explicitly stated in Exhibit A, this Agreement does not grant the Sponsor exclusive sponsorship rights within its industry or category. The City reserves the right to enter into sponsorship agreements with other entities, including competitors of the Sponsor, for the same or similar events, programs, or facilities. (b) If the Sponsor has been granted exclusive sponsorship rights for a particular event, program, or facility, such exclusivity shall be clearly defined in an attached exhibit and shall be subject to the terms and duration set forth therein.

5.6 No Endorsement or Official Affiliation
(a) The Sponsor acknowledges that participation in this Agreement does not constitute or imply an endorsement, approval, or official affiliation by the City. (b) The Sponsor shall not, in any advertising, marketing, or promotional materials, imply that the City endorses its products, services, or business activities. (c) Any statements, press releases, or public communications regarding the sponsorship must be pre -approved in writing by the City prior to dissemination. pYucaipa�� ffSpoonsorship Agreement
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5.7 Modifications to Recognition Benefits
The City reserves the right to modify, adjust, or cancel any sponsorship recognition benefits due to unforeseen circumstances, including but not limited to event cancellations, changes in sponsorship policies, or operational constraints. The City shall notify the Sponsor of any such modifications and may, at its discretion, offer alternative forms of recognition or equivalent promotional value.

6. USE OF SPONSOR NAME AND LOGO

6.1 Grant of License
(a) The Sponsor hereby grants the City a limited, non-exclusive, non -transferable, royalty -free license to use the Sponsor's name, logo, trademarks, and other branding materials (collectively, the "Sponsor Marks") solely for the purpose of fulfilling the obligations and recognition benefits under this Agreement. (b) The Sponsor represents and warrants that it owns or has the legal right to grant the City a license to use the Sponsor Marks and that such use will not infringe upon the rights of any third party, including intellectual property rights. (c) The City acknowledges that all rights, title, and interest in the Sponsor Marks remain the sole property of the Sponsor, and nothing in this Agreement shall be construed as transferring any ownership rights to the City.

6.2 Permitted Uses of Sponsor Marks
The City may use the Sponsor Marks in connection with:
(a) Printed and digital promotional materials, including but not limited to flyers, brochures, event programs, and banners.
(b) Official City communications, including the City's website, newsletters, email campaigns, press releases, and social media platforms.
(c) Public acknowledgments at sponsored events, programs, or facilities. (d) Any other promotional activity expressly agreed upon in Exhibit A or approved in writing by the Sponsor.

6.3 Restrictions on Use
The City shall not sublicense, assign, or transfer the rights to use the Sponsor Marks to any third party without the prior written consent of the Sponsor.

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6.4 Sponsor's Approval Rights
(a) The City shall submit any promotional materials, advertisements, or other content featuring the Sponsor Marks to the Sponsor for review and approval at least ten (10) business days before publication, display, or distribution. (b) The Sponsor shall provide written approval or request modifications within five (5) business days of receipt of the materials. If no response is received within this timeframe, the materials shall be deemed approved.
(c) The Sponsor may request reasonable modifications to ensure that the use of its branding is consistent with its corporate identity and brand guidelines.

6.5 Termination of License
(a) Upon the expiration or termination of this Agreement, for any reason:
(i) The City shall immediately cease all use of the Sponsor Marks and remove them from all promotional materials, digital platforms, and signage within thirty (30) days unless otherwise agreed upon in writing. (ii) The Sponsor may provide written authorization allowing the City to continue using certain Sponsor Marks in specific materials for a defined period, at the Sponsor's sole discretion.
(b) The Sponsor reserves the right to revoke the license granted herein at any time if the City:
(i) Uses the Sponsor Marks in a manner that violates the terms of this Agreement.
(ii) Engages in any activity that, in the Sponsor's reasonable judgment, may damage the Sponsor's brand, reputation, or goodwill.

6.6 No Obligation for Use
The City reserves the right to determine, at its sole discretion, the extent and manner in which the Sponsor Marks are used under this Agreement. The City shall not be obligated to display or use the Sponsor Marks in any specific manner beyond what is expressly stated in this Agreement.

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7. SPONSORSHIP COMPLIANCE

7.1 Compliance with Laws and Regulations
(a) The Sponsor shall, at all times during the Term of this Agreement and at its own expense, comply with all applicable federal, state, and local laws, statutes, ordinances, regulations, rules, directives, orders, and other governmental requirements, including, without limitation, those relating to advertising standards, consumer protection, employment, environmental practices, and intellectual property rights. (b) The Sponsor shall obtain and maintain, at its own cost, any and all licenses, permits, consents, or authorizations required to perform its obligations under this Agreement. The Sponsor shall promptly provide proof of such compliance to the City upon request.

7.2 Alignment with City Mission and Sponsorship Policy
(a) The Sponsor represents and warrants that its business operations, products, services, public image, and reputation are and will remain consistent with the City's mission, values, community interests, and Sponsorship Policy throughout the Term. (b) The Sponsor shall not undertake any action or engage in any conduct that, in the City's reasonable discretion, may reflect poorly on or adversely affect the City's reputation or conflict with the City's mission, values, policies, or community standards. (c) The Sponsor shall promptly notify the City in writing of any event, circumstance, or change in its business operations that could reasonably be expected to affect its alignment with the City's mission, values, and Sponsorship Policy.

7.3 Representations and Warranties
(a) The Sponsor represents and warrants that it has the full right, power, and authority to enter into and fully perform this Agreement and that all requisite corporate or organizational actions have been taken to authorize its execution and performance. (b) The Sponsor represents and warrants that it has obtained or will obtain all rights, licenses, permissions, and consents necessary to provide any material, intellectual property, branding, or logos to the City for use as contemplated under this Agreement. (c) The Sponsor further represents and warrants that its participation in the sponsorship does not and will not violate any contractual, statutory, or other legal obligation, including obligations owed to third parties.

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7.4 Monitoring and Verification of Compliance
(a) The City reserves the right, at any time and in its sole discretion, to monitor or request documentation from the Sponsor to verify compliance with the terms of this Agreement, including but not limited to compliance with all applicable laws and the City's Sponsorship Policy.
(b) The Sponsor shall cooperate promptly and in good faith with any inquiries or requests for information from the City. Failure to provide requested documentation or information in a timely manner may constitute a material breach of this Agreement.

7.5 Prohibited Conduct and Activities
(a) The Sponsor shall not imply or state, in any advertising, promotional materials, or public communications, that the City endorses the Sponsor's products, services, or activities. Any statement suggesting or creating an appearance of the City's endorsement beyond the scope of this Agreement is strictly prohibited. (b) The Sponsor shall not engage in any business practice or activity related to the sponsorship that is deceptive, unlawful, or otherwise in violation of any federal, state, or local law or regulation.
(c) The Sponsor shall not use any City logos, insignias, or trademarks in a manner that, in the City's reasonable judgment, may tarnish, dilute, or otherwise adversely affect the goodwill, reputation, or integrity of the City.

7.6 Enforcement and Cure
(a) If the City, in its sole discretion, determines that the Sponsor has breached or is in violation of any provision of this Section 7 or any other section of this Agreement, the City may provide the Sponsor with written notice describing the alleged breach or violation and, where practicable, permit the Sponsor a reasonable period to cure such breach or violation ("Cure Period").
(b) If the Sponsor fails to remedy or cure the breach or violation to the City's satisfaction within the Cure Period (if any), or if the City determines that the nature of the breach or violation warrants immediate action, the City may pursue any remedies available under this Agreement or at law or in equity, including but not limited to immediate termination of this Agreement.

7.7 Effect of Non -Compliance
(a) Any breach of the Sponsor's obligations, representations, or warranties set forth in this Section 7 shall be deemed a material breach of this Agreement.

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b) In the event of a material breach, the City shall have the right to terminate this Agreement for cause. The Sponsor shall remain liable for any outstanding monetary or in - kind obligations due to the City and shall not be entitled to any refund of amounts already paid unless otherwise provided in a written amendment to this Agreement. (c) The Sponsor hereby acknowledges that the City's goodwill, reputation, and integrity are of paramount importance and agrees that monetary damages may be inadequate to compensate the City for any breach of this Section 7. Accordingly, the City shall be entitled to seek equitable relief, including injunctive relief, in addition to any other remedies available at law or in equity.

7.8 Survival
Any provision of this Section 7 that by its nature is intended to survive the termination or expiration of this Agreement, including but not limited to warranties, representations, and indemnification obligations related to compliance, shall survive and continue in full force and effect notwithstanding such termination or expiration.

8. TERMINATION AND REVOCATION

8.1 Right to Terminate for Convenience
Either Parry may terminate this Agreement without cause by providing the other Parry with at least thirty (30) days' prior written notice, in accordance with the notice procedures set forth in this Agreement.

8.2 Right to Terminate or Revoke for Cause
(a) Grounds for Immediate Termination or Revocation. Notwithstanding any other provision in this Agreement, including Section 8.1 and any cure rights under Section 7.6, the City may immediately terminate this Agreement or revoke any sponsorship rights granted hereunder upon written notice to the Sponsor if the Sponsor: (i) fails to fulfill any of its material obligations under this Agreement, including but not limited to payment of Sponsorship Fees or provision of In -Kind Contributions; (ii) violates any applicable federal, state, or local law, ordinance, or regulation in connection with its sponsorship activities; (iii) engages in any conduct that, in the City's reasonable judgment, is or becomes inconsistent with the City's mission, values, policies, or community standards, or that could negatively impact the City's reputation; (iv) is found to be in material violation of any City policy relevant to sponsorship; or (v) becomes insolvent, files for bankruptcy, or ceases business operations.
(b) Effect of Termination or Revocation.
(i) No Refund of Fees. Except when the City has terminated this Agreement for its own convenience under Section 8.1, the Sponsor shall not be entitled to any Yucaipa Sponsorship Agreement
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refund of Sponsorship Fees already paid. Any outstanding unpaid Sponsorship Fees shall remain immediately due and payable to the City.
(ii) Cessation of Rights. Upon termination or revocation, the Sponsor shall immediately cease and desist from using the City's name, logo, or any related promotional materials, and the City shall remove or cease displaying any public recognition of the Sponsor, unless otherwise agreed in writing. (iii) Survival of Obligations. Termination or revocation shall not affect any rights or obligations that, by their nature, are intended to survive, including but not limited to indemnification, confidentiality, and payment obligations.

8.3 No Waiver of Other Remedies
Termination or revocation pursuant to this Section does not limit or waive any other rights or remedies that either Party may have at law or in equity. The City's exercise of termination or revocation rights does not preclude the City from seeking damages, injunctive relief, or any other remedy allowed by law, statute, or contract.

8.4 Transition and Post -Termination Cooperation
Upon receipt of a termination or revocation notice, the Parties shall make good -faith efforts to facilitate an orderly conclusion of the sponsorship arrangement. This may include coordinating the removal of Sponsor materials, settling any final payments, or agreeing upon any limited, continued display of Sponsor recognition if mutually desired and set forth in a written amendment.

9. LIABILITY AND INDEMNIFICATION

9.1 Sponsor's Indemnification Obligations
(a) General Indemnification. To the fullest extent permitted by law, the Sponsor shall indemnify, defend (with counsel reasonably acceptable to the City), and hold harmless the City, its officers, officials, employees, volunteers, representatives, and agents (collectively, the "City Indemnitees") from and against any and all claims, demands, actions, suits, proceedings, damages, liabilities, judgments, fines, penalties, losses, costs, and expenses of any kind whatsoever (including, without limitation, reasonable attorneys' fees, court costs, and expert witness fees) (collectively, "Claims") arising out of or related to:
(i) The Sponsor's participation in or performance under this Agreement, including but not limited to its sponsorship activities, promotional efforts, or any related services or products;
(ii) Any breach or alleged breach by the Sponsor of its representations, warranties, or obligations under this Agreement;
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(iii) Any infringement, misappropriation, or alleged infringement or misappropriation of intellectual property rights relating to the Sponsor's name, logo, or any other materials provided or used by the Sponsor in connection with this Agreement;
(iv) Any act or omission by the Sponsor or its officers, employees, contractors, representatives, or agents that results in personal injury (including death) or property damage.
(b) Scope of Defense and Settlement. The Sponsor's obligation to defend shall arise regardless of whether the City or any City Indemnitee is ultimately found liable. The Sponsor shall not settle, compromise, or otherwise resolve any Claim in a manner that imposes any liability or obligation on the City or adversely affects the City's rights or interests without the prior written consent of the City, which shall not be unreasonably withheld.
(c) No Limitation by Insurance. The Sponsor's indemnification obligations set forth in this Section are in no way limited by the availability or unavailability of any insurance coverage, whether maintained by the Sponsor, the City, or any other person or entity.

9.2 Limitation of Sponsor's Remedies
Except as otherwise set forth in this Agreement, the Sponsor's sole and exclusive remedy for any breach of this Agreement by the City shall be limited to an action in contract for direct damages only, subject to any applicable liability caps or limitations set forth in California law. The Sponsor expressly waives and releases the City from any claims for consequential, indirect, special, or punitive damages, to the fullest extent permitted by law.

9.3 No Waiver of Governmental Immunities
The Sponsor acknowledges that the City is a municipal corporation entitled to all immunities, defenses, rights, or limitations afforded to it by law, including but not limited to the California Government Claims Act. Nothing in this Agreement shall be construed as a waiver of any governmental immunities or defenses available under federal, state, or local law.

9.4 Survival
All indemnification obligations, limitations of liability, and other provisions of this Section 9 that by their nature are intended to survive the termination or expiration of this Agreement shall so survive, regardless of the reason for termination or expiration.

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10. GENERAL PROVISIONS

10.1 Entire Agreement
This Agreement, including all exhibits, attachments, and any amendments duly executed by both Parties, constitutes the sole, entire, and integrated agreement between the City and the Sponsor with respect to the subject matter herein. It supersedes all prior and contemporaneous agreements, representations, or understandings, whether written or oral, concerning the subject matter of this Agreement.

10.2 Amendments and Modifications
No amendment, modification, or supplement to this Agreement shall be valid or binding unless it is in writing and signed by authorized representatives of both Parties. The City shall have the sole discretion to accept or reject any proposed amendment. Oral modifications or representations shall be of no force or effect.

10.3 Governing Law and Venue
This Agreement shall be governed by, and construed in accordance with, the laws of the State of California, without regard to conflict -of -law principles. Any dispute arising out of or related to this Agreement shall be filed and heard in the state or federal courts located in San Bernardino County, California. Each Party irrevocably submits to the exclusive jurisdiction of such courts for the purposes of any action relating to this Agreement.

10.4 Attorneys' Fees and Costs
In the event any action, suit, arbitration, or other proceeding is instituted to interpret or enforce any provision of this Agreement, the prevailing Party shall be entitled to recover its reasonable attorneys' fees and costs, including expert witness fees, incurred in connection therewith, in addition to any other relief to which it may be entitled.

10.5 Notices
(a) Form and Delivery. Any notice or other communication required or permitted to be given under this Agreement shall be in writing and shall be deemed duly given when delivered in person, by a reputable overnight courier service with tracking capabilities, or by certified or registered mail, return receipt requested, to the address set forth below for the respective Party (or to such other address as a Party may designate by notice in accordance with this Section 10.5).
(b) Address for the City:

City of Yucaipa
Attn: Community Services Director
34272 Yucaipa Blvd., Yucaipa, CA 92399
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Attn:
(d) Effective Date of Notice. Notice shall be deemed effective upon the earliest of:
(1) actual receipt; (2) one (1) business day after deposit with a reputable overnight courier; or (3) three (3) business days after deposit with the U.S. Postal Service by certified or registered mail, return receipt requested.

10.6 Waiver
The failure of any Parry to enforce any provision of this Agreement shall not constitute a waiver of that provision or any other provision of this Agreement. No waiver shall be binding unless executed in writing by the Party making the waiver.

10.7 Severability
If any provision of this Agreement, or its application to any person or circumstance, is held invalid or unenforceable by a court of competent jurisdiction, the remainder of this Agreement, and the application of such provision to other persons or circumstances, shall remain valid and enforceable to the fullest extent permitted by law. The Parties shall endeavor in good faith to replace any invalid or unenforceable provision with a valid and enforceable provision that most closely approximates the original intent and economic effect of the invalid or unenforceable provision.

10.8 Assignment and Delegation
Neither Party may assign, delegate, or otherwise transfer any of its rights or obligations under this Agreement, in whole or in part, without the prior written consent of the other Parry. Any purported assignment or delegation in violation of this Section shall be void and of no force or effect. This Agreement shall bind and inure to the benefit of the Parties' respective permitted successors and assigns.

10.9 No Third -Party Beneficiaries
This Agreement is entered into solely for the benefit of the City and the Sponsor and shall not be construed as granting rights to any person or entity other than the Parties to this Agreement.

Nothing herein is intended to confer any rights or remedies upon any third party. pYucaipa Sponsorship Agreement
o5f� ,4§ af- Mouncil Agenda
149

10.10 Force Majeure
Neither Party shall be liable for any delay or failure in performance of any part of this Agreement (other than payment obligations) caused by events beyond its reasonable control, including acts of God, war, terrorism, civil unrest, strikes, fires, floods, epidemics, pandemics, or governmental restrictions. In such event, the affected Party shall promptly notify the other Party, use commercially reasonable efforts to mitigate the impact of such event, and resume performance as soon as practicable thereafter.

10.11 Relationship of the Parties
Nothing in this Agreement shall be construed to create any partnership, joint venture, or agency relationship between the City and the Sponsor. The Sponsor is an independent contractor and not an agent of the City for any purpose whatsoever.

10.12 Headings
Section headings and titles used in this Agreement are for convenience only and shall have no substantive effect on the interpretation of any provision herein.

10.13 Execution in Counterparts
This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, and all of which shall constitute one and the same instrument. Facsimile, PDF, or other electronically transmitted signatures shall be deemed to be equivalent to original signatures.

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first -above written.

CITY OF YUCAIPA
Name:

Title:

APPROVED AS TO FORM:

CITY ATTORNEY
By:
pY�uccaaipa Sponsorship Agreement
0�/1zY'LURty Ro ncil Agenda
150

ATTEST: CITY CLERK
am

SPONSOR
Name:

Title:

Yucaipa Sponsorship Agreement
Oft20AS4 19uncil Agenda
151

Exhibit A
Sponsorship Terms
*****[Instructions; Remove from Agreement]*****

INSTRUCTIONS AND GUIDANCE FOR COMPLETION
Exhibit A is an integral part of the Sponsorship Agreement and is intended to specify additional or unique terms of the sponsorship that apply to the Sponsor's participation.

How to Complete Exhibit A
• Identify the Sponsor and Sponsorship Level
o Clearly state the Sponsor's full legal name (as it appears in the Agreement). o Identify the relevant sponsorship tier, level, or category (e.g., "Gold Sponsor," "Title Sponsor," "Presenting Sponsor," etc.) if applicable. o Include the total Sponsorship Fee or a description of any In -Kind Contributions if they are uniquely governed by this Exhibit.
• Describe the Sponsored Event, Program, or Facility
o Specify the name of the event, program, league, or facility the Sponsor is supporting.
o Provide details about the dates, location, or schedule of the sponsored activity, if not fully described in the main Agreement.
o Include any special arrangements or responsibilities that apply specifically to this sponsorship (e.g., designated booths, signage locations, or special announcements).
• Define Exclusivity (if applicable)
o If the Sponsor is to receive exclusive rights within its industry or product category, indicate those exclusive terms clearly.
o Outline any limitations, geographic restrictions, or conditions for exclusivity (e.g., "No other sponsor in the same industry category will be featured at the event"). • List Sponsor Benefits
o Enumerate any additional benefits, entitlements, or recognition opportunities not already specified in the main Agreement.
o Provide details on how and where the Sponsor's logo or branding may be used. o Specify deadlines for artwork submission or other deliverables (e.g., "Sponsor must submit logo files by [Date] for inclusion on promotional materials"). • Set Forth Any Special Terms or Conditions
o Detail any one-time or unique provisions that differ from or augment the main Sponsorship Agreement.
o Note any conditions precedent (e.g., the Sponsor must provide certain certifications or insurance before participating).
*****[Instructions; Remove from Agreement]*****
Yucaipa Sponsorship Agreement
9%F2M �'f pf^uncil Agenda
152

CITY OF
Item No. 9

AGENDA REPORT
DATE: May 12, 2025
TO: Honorable Mayor and City Council
\
FROM: Joe Pradetto, Director of Governmental Affair
SUBJECT: Authorize the Mayor to Send Letters in Support of a Congressional Inquiry into Potential Antitrust Issues Affecting Firefighting Equipment Manufacturing RECOMMENDATION:

That the City Council authorize the Mayor to send letters in support of a Congressional inquiry into potential antitrust issues affecting firefighting equipment manufacturing.

BACKGROUND/DISCUSSION:

Firefighting departments and agencies throughout the country have faced escalating prices and prolonged manufacturing lead times for fire engines and trucks. Declining equipment quality increases maintenance demands, while constrained parts availability hinders timely repairs, compromising readiness and public safety. Although the aftermath of the COVID-19 pandemic saw supply chain disruptions and rapid inflation, leaders in the firefighting industry have identified another potential source of these problems: antitrust violations.

The fire equipment manufacturing industry once featured numerous independent companies, fostering competition and stable pricing. In 2006, American Industrial Partners (AIP), a private equity firm, initiated a series of acquisitions, purchasing major fire equipment manufacturers, including E-ONE, KME, Ferrara, and Spartan. These acquisitions were consolidated into REV Group, establishing it as a dominant entity in the market.

A significant milestone occurred in 2016 with the acquisition of KME, which increased REV Group's market share from 4.6% to 22.6% in a single year. By 2023, REV Group controlled approximately 33% of the U.S. fire truck market, surpassing all competitors, while independent manufacturers accounted for only 20% of the market. Consolidation efforts included the closure of two manufacturing facilities, reducing production capacity. This concentration of market power afforded the REV Group significant influence over pricing and delivery schedules.

On April 14, 2025, Senators Elizabeth Warren and Jim Banks initiated a bipartisan congressional inquiry into private equity consolidation's impact on the fire equipment manufacturing industry, focusing on REV Group. A letter was sent to the International Association of Fire Fighters (IAFF), 05/12/2025 City Council Agenda 153

requesting data on price increases, delivery delays, equipment quality, and parts availability by April 29, 2025.

Senators Josh Hawley and Andy Kim also issued inquiries to REV Group, Oshkosh Corp., and Rosenbauer America to investigate anti -competitive practices. The investigations seek to identify measures to restore affordability, reliability, timely delivery, and adequate parts supply.

REV Group's consolidation of the fire equipment manufacturing industry has led to significant challenges, including soaring prices, extended lead times, declining equipment quality, and parts shortages, all of which undermine readiness and public safety. While REV Group attributes these issues to external economic factors and claims mitigation efforts, congressional inquiries represent a critical step toward validating these claims and identifying solutions.

Action by the Yucaipa City Council, through letters to federal representatives, will support efforts to restore a competitive and reliable fire equipment manufacturing market, ensuring firefighters have the resources needed to protect our communities.

FISCAL IMPACT:

None.

Attachment(s):

1. Draft letters to Senators Padilla and Schiff, Representative Obemolte Approved by:'a" ` Cer 3
05/12/2025 City Council Agenda 154

ATTACHMENT 1
05/12/2025 City Council Agenda 155

CITY OF
May 12, 2025
The Honorable Senator Adam Schiff
112 Hart Senate Office Building
Washington, DC. 20510
Dear Senator Schiff,
On behalf of the City of Yucaipa, I am writing to express our concern about the limited competition in the fire engine manufacturing industry and the negative impact this is having on fire departments like ours.

Consolidation in the fire apparatus industry has led to higher prices, production delays, and limited options for fire departments nationwide. Over the past decade, fire engine costs have soared, wait times have stretched to over three years, and some manufacturers have imposed "floating" prices that increase costs mid -production. These conditions are creating a dangerous backlog of essential equipment, making it harder for cities to replace aging apparatus on schedule.

Fire departments across California must now keep older vehicles in frontline service far longer than recommended, leading to more frequent breakdowns, costly repairs, and increased risks to public safety. The inflated cost of new fire engines also strains city budgets, diverting resources from other critical public safety needs.

Recently, several Senators including Elizabeth Warren, Jim Banks, Josh Hawley, and Andy Kim have launched a bipartisan inquiry into anti -competitive practices in this sector, highlighting how the consolidation of several major manufacturers has led to sharp price increases, multi -year delivery delays, and parts shortages that jeopardize emergency response capabilities.

We respectfully request your support for ongoing Congressional efforts to investigate and address these industry practices. Ensuring fair competition and reliable access to firefighting equipment is critical to maintaining the safety and resilience of our community. Thank you for your attention to this important issue and for your continued advocacy on behalf of cities like Yucaipa.

Sincerely,
Jon Thorp
Mayor
City of Yucaipa
34272 Yucaipa Blvd, Yucaipa, CA 92399
OS/12/2025 City Council Agenda 909-797-2489 156

May 12, 2025
The Honorable Senator Alex Padilla
331 Hart Senate Office Building
Washington, DC. 20510
Dear Senator Padilla,
C7:OF
On behalf of the City of Yucaipa, I am writing to express our concern about the limited competition in the fire engine manufacturing industry and the negative impact this is having on fire departments like ours.

Sincerely,
Jon Thorp
Mayor
City of Yucaipa
34272 Yucaipa Blvd, Yucaipa, CA 92399
OS/12/2025 City Council Agenda 909-797-2489 157

CITY OF
May 12, 2025
The Honorable Jay Obernolte
2433 Rayburn House Office Building
Washington, D.C. 20515
Dear Representative Obernolte,
On behalf of the City of Yucaipa, I am writing to express our concern about the limited competition in the fire engine manufacturing industry and the negative impact this is having on fire departments like ours.

Sincerely,
Jon Thorp
Mayor
City of Yucaipa
05/12/2025 City Council Agenda 34272 Yucaipa Blvd, Yucaipa, CA 92399 909-797-2489 158

CITY 01:

AGENDA REPORT
DATE: May 12, 2025
Item No. 10
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineer.

Landon Kern, Assistant City Engineer /-i-
Todd Gutjahr, Public Works Analyst /_< -r-, T- �.

SUBJECT: Acceptance of Contract Work - City Yard Landscaping Project - Project No. 11191 RECOMMENDATION:

That the City Council:
1) Accept the contract work completed by David 011is Landscape Development in the amount of $214,634 for the City Yard Landscaping Project - Project No. 11191 (Project); and 2) Authorize the recordation of the Notice of Completion for the Project; and 3) Accept the as -built plans for the Project.

BACKGROUND/DISCUSSION:

In 2020, the City Council approved the New City Yard Relocation Project (Relocation Project), which included removing and relocating the City Yard facilities as part of the Oak Glen Creek Specific Plan. The Relocation Project was completed in phases and included the installation of three (3) steel structures, the installation of tenant improvements inside those structures, and the design and installation of underground utilities, site/access-road paving, fencing, and landscaping.

The last phase of construction for the Relocation Project consists of the furnishing and installation of landscape, hardscape, and irrigation system at the City Yard (Project).

After going through the public competitive bid process, on February 10, 2025, the City Council awarded a contract to David 011is Landscape Development in the amount of $198,536 to complete the Project.

The City Council also approved a contract contingency amount of $20,000, and the amount of $10,000 for construction contract administration, staff time, and inspection costs bringing the total construction budget to $228,536. Staff inspections were performed during construction and upon completion to ensure that the work was completed in accordance with the plans and contract specifications.

The contract work has been completed for a total cost of $214,634, which is $3,902 under the authorized construction amount for the Project.
05/12/2025 City Council Agenda 159

FISCAL IMPACT:

The Project was completed on budget with a cost of $214,634.

Attachments:

1. Notice of Completion — Project No. 11191
C
Approved
05/12/2025 City Council Agenda 160

ATTACHMENT
05/12/2025 City Council Agenda 161

RECORDING REQUESTED BY
City of Yucaipa
WHEN RECORDED RETURN TO:

City Clerk
City of Yucaipa
34272 Yucaipa Blvd.

Yucaipa, CA 92399
Recording Fee $0 SPACE ABOVE THIS LINE FOR RECORDER'S USE Government Code 6103

NOTICE OF COMPLETION
Pursuant to the provisions of Section 9204 of the Civil Code of the State of California, NOTICE IS HEREBY GIVEN that work on the certain project known as:

CITY YARD LANDSCAPING PROJECT
— PROJECT NO. 11191
for the City of Yucaipa was completed and accepted by the City of Yucaipa on the 12th day of May 2025.

The said work was performed by David 011is Landscape Development of Redlands, CA in accordance with the terms of the written agreement dated the 101h day of February 2025.

Dated May 12th, 2025.

CITY OF YUCAIPA, a Municipal Corporation, Owner
34272 Yucaipa Blvd, Yucaipa, CA 92399
Fermin G. Preciado, Director of Development Services/City Engineer A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of the document.

STATE OF CALIFORNIA

COUNTY OF SAN BERNARDINO
Subscribed and sworn to (or affirmed) before me on this 12th day of May 2025, by Fermin G. Preciado, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.

Date
Ana V. Sauseda, MMC
Director of General Services/City Clerk
CAll7q, C�
IN
CW T.
05/12/2025 City Council Agenda
162

AGENDA REPORT
DATE: May 12, 2025
Item No. 11
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineer - ` Landon Kern, Assistant City Engineer L l"
Crystal Campbell, Associate Engineer LK c-(
SUBJECT: Summary Vacation of Right -of -Way located at 12475 5th Street RECOMMENDATION:

That the City Council:
1) Adopt Resolution No. 2025-08, vacating a portion of unnecessary public right-of-way located at 12475 5th Street; and
2) Approve the related actions included in the resolution; and 3) Authorize the Interim City Manager, or her designee to execute the necessary documents to complete the right-of-way vacation process.

BACKGROUND/DISCUSSION:

On February 22, 2016, the City Council approved the environmental review document for the Intersections Along Avenue E Project (Project), and authorized staff to proceed with the right-of-way acquisition necessary for the roundabout intersections improvements along Avenue E at the intersections of Bryant Street, 2nd Street, 3rd Street, 4th Street and 5th Street.

On March 22, 2021, the City Council approved the right-of-way acquisition appraisals and authorized staff to negotiate with property owners and return to the City Council with purchase and sale agreements.

On September 20, 2022, the City Council approved a Purchase and Sale Agreement to acquire the entire property at 12475 5th Street, located near the northeast corner of Avenue E and 5th Street.

In February of 2024, the engineering and construction plans were completed for the 5th Street Roundabout portion of the Project. A legal description was later prepared to identify the right-of-way required to construct the Project along the frontage of the subject property.

With the City listed as the new owner of the property and upon recordation of the dedication of the property, the County of San Bernardino Assessor's Office recorded the entire parcel as public right- of-way. As the entire property is not required for the Project, staff is recommending the City vacate the area identified in Resolution No. 2025-08 so that it can become a legal separate parcel. 05/12/2025 City Council Agenda 163

FISCAL IMPACT:

The recommendations do not result in a fiscal impact.

Attachments:

1. Resolution No. 2025-08
Approved by:
05/12/2025 City Council Agenda 164

ATTACHMENT 1
05/12/2025 City Council Agenda 165

RESOLUTION NO. 2025-08

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUCAIPA,

CALIFORNIA APPROVING AND ORDERING THE SUMMARY

VACATION OF RIGHT-OF-WAY, AND DETERMINED THAT THE

VACATION OF A PORTION OF THE RIGHT OF WAY IS

CATEGORICALLY EXEMPT FROM THE REQUIREMENTS OF THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
WHEREAS, the City Council of the City of Yucaipa hereby declares its intention to order the vacation of the right-of-way located at APN 0319-012-20, as described in Exhibit "A" and depicted in Exhibit `B" attached hereto and incorporated herein by reference, ("Property"); and WHEREAS, in vacating the Property, the City Council of the City of Yucaipa elects to proceed under and in accordance with the provisions of the "Streets and Highways Code of the State of California" pursuant to Section 8330 ("Summary Vacation"); and WHEREAS, the Property is superseded by relocation due to it being rededicated and physically relocated to a new alignment, does not cut off access to any other properties along the remainder of the existing Property, does not prevent or terminate the use of any utility facilities, is not required for public road purposes, and therefore is not necessary for present or prospective public use; and
WHEREAS, based on the above recitals, the property is excess public road right-of-way that has been superseded by the relocation and may be vacated pursuant to Streets and Highway Code Section 8330; and
WHEREAS, the proposed vacation serves a public purpose by eliminating and clearing the public records of unnecessary public road right-of-way; and WHEREAS, nothing in this Resolution shall in any way affect or disturb any existing easements for public utility purposes belonging either to the City of Yucaipa or to any public utility.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YUCAIPA HEREBY RESOLVES AS FOLLOWS:

Section 1. The City Council hereby finds from all the evidence presented that the Property in the City of Yucaipa and depicted in Exhibits "A" and "B" is unnecessary for present or prospective road purposes, is not being used for the dedicated purpose it was intended for, has not been used for the purpose for which it was dedicated for five years immediately preceding this vacation action, and is, therefore, hereby ordered vacated; and
05/12/2025 City Council Agenda 166

Section 2. This public right-of-way summary vacation is hereby ordered by the City Council pursuant to the authority set forth under Division 9, Part 3, Chapter 4 of the California Streets and Highways Code; and
Section 3. This public right of way summary vacation does not change the area land use designation and is, therefore hereby found and determined to be in conformity with the City of Yucaipa General Plan Land Use Element and Transportation Element (Streets and Highways Code Section 8313(a).); and
Section 4. It is hereby determined that vacation of a portion of the right-of-way is categorically exempt from the requirements of the California Environmental Quality Act (CEQA), pursuant to Class 1, Section 15301(c); and was contemplated in the Mitigated Negative Declaration adopted for Case No. 21-026, and therefore does not require any additional environmental review pursuant to Section 15162(a); and Section 5. The public service easement identified herein is not useful for roadway purposes and it does not involve the abandonment of public right-of-way. (Streets and Highways Code Sections 8314 and 892.); and
Section 6. There are no in -place public utility facilities that are in use or that would be affected by the vacation of the public service easement as this easement does not provide for public utility facilities. (Streets and Highways Code Section 8334.5.); and Section 7. Pursuant to Section 8330 City Clerk is hereby directed Pursuant to Section 8330 of said Streets and Highways Code, the City Clerk is hereby directed to transmit this Resolution to the County of San Bernardino County Recorder; and Section 8. The City Manager or his designee is hereby authorized to take such actions as they deem necessary or proper to effectuate the purposes of this Resolution and all actions previously taken are hereby ratified; and
Section 9. From and after the date this Resolution is recorded, the public service easement identified herein shall constitute a public service easement, the vacation shall be complete, and the public service easement is established.

PASSED, APPROVED, and ADOPTED this 12th day of May, 2025.

John Thorp, Mayor
ATTEST:

Ana V. Sauseda, MMC
City Clerk
05/12/2025 City Council Agenda 167

EXHIBIT "A"

DESCRIPTION OF PROPERTY
05/12/2025 City Council Agenda 168

EXHIBIT "A"
GRANT QEeo

LEGAL DESCRIPTION
BEING A PORTION OF LOT 35 OF SUBDIVISION NO, 3 OF YUCAIPA VALLEY, IN THE CITY OF

YUCAIPA, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA AS PER PLAT RECORDED IN BOOK 19 OF MAPS, PAGES 1 AND 2, RECORDS OF SAID COUkY DESCRIBED AS FOLLOWS:

COMMENCING AT THE INTERSECTION OF 5th STREET AND AVENUE "E" ALSO BEING THE SOUTH WEST CORNER OF SAID LOT 35;
THENCE NORTH ALONG THE CENTERLINE OF 5th STREET 70.00 FEET; THENCE EAST 41.21 FEET TO THE POINT OF BEGINNING;
THENCE N 01'15'24" W 55.01 FEET;
THENCE N 40'05'40' E 6.54 FEET;
THENCE EAST 125.00 FEET;
THENCE SOUTH 70.00 FEET;
THENCE WEST 126.79 FEET TO THE POINT OF BEGINNING.

SAID DESCRIBED PARCEL CONTAINS 9058.22 SQUARE FEET. MORE OR LESS AND AS SHOWN ON EXHIBIT "B" AND BY REFERENCE BEING MADE A PART HEREOF. 05/12/2025 City Council Agenda 169

' 44'
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4-) 19
LO Ir-
I
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O
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44'
O oDMOZON BY0 03 �v0��A Vj,&LL=
Mo 19/1-2
EAST 170.00'
126.00'
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12B.79'
EAST 170.00'
-----LINE DATA------
L1aN 01.15'24" W 65.01'
L2-N 40'06'40" E 6.54'
ff
C. SW CORNER
35 MB 19/ 1--2
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05/12/2025 City Council Agenda 170

AGENDA REPORT
DATE: May 12, 2025
Item No. 12
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineer:�t Landon Kern, Assistant City Engineer I-K
Crystal Campbell, Associate Engineer Ul Fb 0- C L
SUBJECT: Award of Contract -Engineering Design Services for the Low Water Crossing Replacement Project - Live Oak Canyon Road at Wildwood Creek RECOMMENDATION:

That the City Council:
1) Award and authorize the Interim City Manager to execute a contract, and the Interim City Manager or her designee administer the terms of the contract with J. Smith & T.

Muli Inc. of Irvine, CA in the amount of $605,905 for the Engineering Design Services for the Low Water Crossing Replacement Project - Live Oak Canyon Road at Wildwood Creek; and
2) Approve the amount of $30,000 for contract contingency and the amount of $25,000, for staff time, contract administration and project coordination for a total engineering design budget in the amount of $660,905 for the Project; and
3) Authorize the Interim City Manager or her designee to administer the distribution of the contract contingency.

BACKGROUND/DISCUSSION:

In March of 2012, the City applied for Federal Highway Bridge Program (HBP) funding through Caltrans to design and construct the low water crossing replacement project at Live Oak Canyon Road and Wildwood Creek (Project). The Project includes improving the Live Oak Canyon Road crossing over Wildwood Creek by providing an all-weather access bridge crossing. Currently, the channel culvert crossing is undersized and the existing "dip" in the road provides the additional storm flow capacity for Wildwood Creek over Live Oak Canyon Road. During significant storm events, stormwater in Wildwood Creek flows over the "dip" crossing and the street is closed to through traffic.

By constructing this Project, Live Oak Canyon Road can remain open at all times similar to the recent low water crossing replacement projects constructed on Fremont Street, 6th Place, 13th Street, and Avenue D. This Project also significantly improves access to Live Oak Canyon and the southerly portion of the City. In addition, this Project provides benefits to the Freeway Corridor Specific Plan 05/12/2025 City Council Agenda 171 1

area by providing drainage and vehicular/pedestrian access and circulation improvements to facilitate economic development in this area.

In 2015, City staff received documentation from Caltrans indicating that the application submitted for the Project met the eligibility criteria for receiving federal funds through the HBP Program. Also, $132,795 of federal HBP funding was allocated for the initial phase of preliminary engineering to further define the scope of work required for the Project and to determine, which components of the Project would be eligible for federal funding. In 2021, the City Council authorized the Mayor to execute a contract with Dudek of La Quinta, Ca. to initiate the preliminary engineering phase of the design and environmental services. This contract work has been completed, resulting in 30% plans and preliminary engineering for the Project. In August 2023, the City received an additional $540,033 in Federal HBP funds from Caltrans to continue progress on the environmental review and preliminary engineering for the Project.

On February 10 2025, a Request for Qualifications and Proposals (RFQ/RFP) for Engineering Design and Environmental Services was publicly advertised, and on March 4th, one (1) firm submitted a proposal to the City in response to that request:

Name of Firm
Office Location
Proposal Amount
J. Smith & T. Muli, Inc.

Irvine, Ca.
$605,905
An evaluation panel comprised of staff members from the City's Engineering division reviewed and evaluated the qualifications and proposal submitted in accordance with the City's Purchasing Policy and Procedures. This qualifications -based procedure also followed the federal guidelines in accordance with the Caltrans HBP procedures and requirements. The panel determined that J. Smith & T. Muli, Inc. is qualified to provide the requested services for the Project. This determination was based on their qualifications, experience, and project specific conceptual design considerations as described in their proposal. The J. Smith & T. Muli Inc. proposal also included information on a staged bridge construction to accommodate traffic on Live Oak Canyon Road during construction, and the proposal outlined in detail the scope of work required to complete the preliminary engineering phase of the Project. J. Smith & T. Muli Inc. has completed similar engineering design and environmental review work for the City and their work was deemed satisfactory.

The proposed contract will continue and advance the preliminary engineering and design phase from 30% to approximately 60%, focusing on the completion of the necessary environmental permitting and processing required to complete this phase of the Project. Upon completion of the preliminary design phase, a revised scope of work and associated construction cost estimate will provide basis for moving forward into the right of way and construction phases of the Project.

The scope of services that would be covered in this contract include topographic survey, geotechnical investigations, utility coordination, hydrology and hydraulic analysis, environmental technical studies and assessments, environmental review for NEPA/CEQA, preparation of 60% roadway, bridge, and storm drain plans. The proposed scope of work also includes engineering support and an updated construction cost estimate as required to facilitate the coordination effort associated with Caltrans' Highway Bridge Program grant funding requirements and associated federal funding for the project. 05/12/2025 City Council Agenda 172

The proposed engineering design budget for the proposed scope of work for the Project in the amount of $660,905 is included in the adopted FY25 Capital Improvement Program Budget. It is important to note that the level of HBP funds can be adjusted to reflect the actual costs to design and construct the Project. Once the preliminary engineering work identified in this proposed contract is completed, staff will return to Council with a recommendation to proceed with the final phase engineering and environmental review effort (60% to 100%) required for the Project. Staff is currently coordinating with Caltrans to program the appropriate levels of estimated, future HBP funding that will be required to complete the environmental review and preliminary engineering phase of the Project.

FISCAL IMPACT:

The recommendations result in a fiscal impact of $660,905 in the low water crossings fund. This procurement will be funded by the remaining $540,000 in HBP Funding, with drainage DIF and PMP funding the difference.

Attachment(s):

1. Professional Services Agreement
Approved by: C[
05/12/2025 City Council Agenda 173

ATTACHMENT
05/12/2025 City Council Agenda 174

PROFESSIONAL SERVICES AGREEMENT

BY AND BETWEEN

THE CITY OF YUCAIPA

A CALIFORNIA MUNICIPAL CORPORATION
AND
J. SMITH & T. MULI, INC.

A CALIFORNIA S-CORPORATION

CITY OF
Form Approved
05/12/2025 City Council Agenda 175

PROFESSIONAL SERVICES AGREEMENT

FOR PROVIDING DESIGN AND ENVIRONMENTAL TECHNICAL SERVICES FOR

DESIGN AND ENVIRONMENTAL PERMITTING AND PROCESSING FOR LOW

WATER CROSSING REPLACEMENT PROJECT AT LIVE OAK CANYON ROAD AT WILDWOOD CREEK (FEDERAL PROJECT NUMBER BR-NBIL (534)) TO THE CITY OF YUCAIPA BETWEEN THE CITY OF YUCAIPA AND J. SMITH & T. MULI, INC.

THIS PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made and entered into this 121h day of May 2025 ("Effective Date"), by and between the CITY OF YUCAIPA ("City"), a California municipal corporation and J. Smith & T. Muli, Inc., a California S-Corporation ("Consultant"). For the purposes of this Agreement City and Consultant are sometimes hereinafter referred to as "Party" and hereinafter collectively referred to as the "Parties."

RECITALS

1. City has sought by Request for Qualifications/Proposals for design and environmental technical services for design and environmental permitting and processing for a public project as defined and described, particularly in Section 2, "Scope of Services and Schedule of Performance" of this Agreement.

2. Consultant was selected by City to perform those services.

3. Consultant was selected by City on the basis of Consultant's demonstrated competence and the professional qualifications necessary for the satisfactory performance of the services required.

4. City has authority to enter into this Agreement and the City Manager has authority to execute this Agreement.

5. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Section 2 "Scope of Services" of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, for and in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:

SECTION 1. TERM OF AGREEMENT
(a) Subject to the provisions of Section 21 "Termination of Agreement" of this Agreement, the Term of this Agreement is through June 30, 2027, commencing on Effective Date, unless otherwise extended by written agreement of the Parties. (b) The City reserves the right to extend this contract for one additional two-year period, under the same terms and conditions as the original contract, upon ninety (90) days prior notice in 05/12/2025 City Council Agenda 176

writing of its intention to exercise this option.
(c) The City Manager may, in his or her sole discretion, unilaterally exercise an option to extend the Agreement on a month -to -month basis following expiration on the same terms and conditions, including compensation as set forth in Section 4 "Compensation." (d) Consultant acknowledges that the Agreement term may extend over multiple City fiscal years, and that work and compensation under this Agreement is contingent on the City Council appropriating funding for and authorizing such work and compensation for those fiscal years. This Agreement may be terminated by the City Manager at the end of a fiscal year when sufficient funding is not appropriated and authorized for the subsequent fiscal year. City is not obligated to pay Consultant for any amounts not duly appropriated and authorized by City Council.

SECTION 2. SCOPE OF SERVICES
Subject to this Agreement, all addendums and exhibits attached and incorporated hereto, Consultant agrees to perform the services and tasks set forth in Exhibit "A," "Scope of Services" (hereinafter, the "Services"), and the City agrees to retain and does hereby retain Consultant for the Services.

SECTION 3. ADDITIONAL SERVICES
Consultant shall not be compensated for any work rendered in connection with its performance of this Agreement that are in addition to or outside of the Services unless such additional services are authorized in advance and in writing in accordance with Section 25 "Administration and Implementation" or Section 27 "Amendment" of this Agreement. If and when such additional work is authorized, such additional work shall be deemed to be part of the Services.

SECTION 4. COMPENSATION
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in Exhibit `B" "Compensation" and made a part of this Agreement by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $605,905 ("Not to Exceed Amount"), unless additional compensation is approved in writing in accordance with Section 25 "Administration and Implementation" or Section 27 "Amendment" of this Agreement.
(b) Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.
(c) If this Agreement is extended pursuant to Section 1 "Term of Agreement," the City shall pay the same rates specified in Exhibit `B" "Compensation." 05/12/2025 City Council Agenda 177

SECTION 5. METHOD OF PAYMENT AND INVOICING
(a) Payment shall be made in accordance with City's usual accounting procedures upon receipt and approval of an itemized invoice setting forth the services performed. The invoices shall be delivered to City at the address set forth in Section 23, "Notices" hereof. Under no circumstances shall the total amount paid to Consultant under this Agreement exceed the City Manager's authority without approval by the City Council. (b) Consultant shall submit within 30 days of the end of each month a complete and accurate written itemized invoice for services performed and/or goods provided. The invoice must be in a format approved by City. In order to receive payment, Consultant shall submit to City an itemized invoice, on a monthly basis, for services performed pursuant to this Agreement. Each itemized invoice shall identify at the top of the first page, the Not to Exceed Amount (as set by Section 4(a) above), the total amount billed to date, the services rendered during the billing period, and the amount due for the statement invoice for which reimbursement is sought in the statement invoice. The invoice shall detail charges by the following categories: labor (by sub -category), travel, materials, equipment, supplies, and sub consultant contracts. Sub consultant charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in Section 4(a) and Exhibit `B" include payment of labor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of tasks performed and the amount of time incurred for or allocated to that task. City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. (c) Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant's correct and undisputed invoice. (d) The Parties estimate that performance of this Agreement will be accomplished without an increase in the Not to Exceed Amount. Consultant shall notify the City in writing whenever it has reason to believe that the costs the Consultant expects to incur under this Agreement in the following sixty (60) days, when added to all costs previously incurred, will exceed eighty percent (80%) of the Not to Exceed Amount specified herein. As part of the notification, the Consultant shall provide the City with a revised estimate of the total cost of performing this Agreement.

SECTION 6. INSPECTION AND FINAL ACCEPTANCE
City may inspect and accept or reject any of Consultant's work under this Agreement, either during performance or when completed. City shall reject or finally accept Consultant's work within sixty (60) days after submitted to City. City shall reject work by a timely written explanation, otherwise Consultant's work shall be deemed to have been accepted. City's acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such 05/12/2025 City Council Agenda 178

gross mistakes as amount to fraud. Acceptance of any of Consultant's work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Section 17 "Indemnification" and Section 18 "Insurance."
SECTION 7. OWNERSHIP OF DOCUMENTS
All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Consultant in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Consultant. Upon completion, expiration or termination of this Agreement, Consultant shall turn over to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents.

If and to the extent that City utilizes for any purpose not related to this Agreement any maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents prepared, developed or discovered by Consultant in the course of providing the Services pursuant to this Agreement, Consultant's guarantees and warranties in Section 11 "Standard of Performance" of this Agreement shall not extend to such use of the maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents.

SECTION 8. INTELLECTUAL PROPERTY RIGHTS ASSIGNMENT
For no additional compensation, Consultant hereby assigns to City all of Consultant's rights, title, and interest in and to the content of all deliverable materials created by Consultant or its employees, agents, or sub consultants, including copyrights, in connection with the Services performed under this Agreement. Consultant shall promptly execute and deliver, and shall cause its employees, agents, and sub consultants to promptly execute and deliver, upon request by the City or any of its successors or assigns at any time and without further compensation of any kind, any power of attorney, assignment, application for copyright, patent, trademark or other intellectual property right protection, or other papers or instruments which may be necessary or desirable to fully secure, perfect or otherwise protect to or for the City, its successors and assigns, all right, title and interest in and to the content of the deliverable materials. For purposes of this section deliverable materials includes all works, tangible or not, created under this Agreement including, without limitation, documents, material, data, reports, manuals, specifications, artwork, drawings, sketches, computer programs and databases, schematics, photographs, video and audiovisual recordings, sound recordings, marks, logos, graphic designs, notes, website, domain names, inventions, processes, formulas matters and combinations thereof, and all forms of intellectual property. The provisions of this paragraph are binding on the successors, assigns and heirs of Consultant and shall survive the termination of Consultant's Services under this Agreement.

SECTION 9. CONSULTANT'S BOOKS AND RECORDS
(a) Consultant shall maintain any and all documents and records demonstrating or relating to 05/12/2025 City Council Agenda 179

Consultant's performance of the Services. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the Services provided by Consultant pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures. (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Consultant's address indicated for receipt of notices, "Section 23," of this Agreement.
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Consultant's business, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be granted to City, as well as to its successors in interest and authorized representatives.

SECTION 10. INDEPENDENT CONTRACTOR
(a) Consultant is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Consultant shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. (b) The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Consultant or any of Consultant's officers, employees, sub consultants or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant's officers, employees, or agents are in any manner officials, officers, employees or agents of City. (c) Neither Consultant, nor any of Consultant's officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City's employees. Consultant expressly waives any claim Consultant may have to any such rights.
05/12/2025 City Council Agenda 180

SECTION 11. STANDARD OF PERFORMANCE
Consultant represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Consultant under this Agreement, and shall use such skill, prudence, and diligence as other members of Consultant's profession commonly possess and exercise. In addition to the general standards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit "A" "Scope of Services" that shall also be applicable to Consultant's work under this Agreement. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.

SECTION 12. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Consultant shall at all times observe and comply with all such laws, ordinances and regulations, and shall be solely responsible for any failure to comply with all applicable laws, ordinances and regulations. Consultant represents and warrants that Consultant has obtained or shall promptly obtain all necessary licenses to perform the Services set forth in this Agreement and that such licenses are in good standing, including but not limited to obtaining a City business license. Consultant further represents and warrants that the services provided herein shall conform to all ordinances, policies and practices of the City. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Consultant to comply with this section.

SECTION 13. PREVAILING WAGE LAWS
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects. To the extent applicable, Consultant shall defend, indemnify, and hold the City, its elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.

SECTION 14. NONDISCRIMINATION
Consultant and subconsultants shall not unlawfully discriminate, harass, or allow harassment against any person because of sex, sexual orientation, gender, gender identity, gender expression, reproductive health decision -making, race, color, religious creed, marital status, ancestry, national origin, medical condition, genetic information, age, disability (mental and 05/12/2025 City Council Agenda 181

physical), or military or veteran status in connection with or related to the performance of this Agreement. Consultant and subconsultants shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, § 12900 et seq.) and the applicable regulations promulgated thereunder (Cal. Code of Regs, tit. 2, § 7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, § 12990 (a)- (f), are incorporated into this Agreement by reference and made a part hereof as set for in full (Cal.

Code of Regs, tit. 2, § 7285.0, et seq.). Consultant shall include the non-discrimination and compliance provisions of this section in all subcontracts to perform work under this Agreement.

SECTION 15. CONFLICTS OF INTEREST
(a) Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant's performance of the Services. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. (b) City understands and acknowledges that Consultant is, as of the date of execution of this Agreement, independently involved in the performance of non -related services for other governmental agencies and private parties. Consultant is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. (c) City understands and acknowledges that Consultant will, perform non -related services for other governmental agencies and private parties following the completion of the Services under this Agreement. Any such future service shall not be considered a conflict of interest for purposes of this section.

SECTION 16. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law. (b) Consultant, its officers, employees, agents or sub consultants, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. 05/12/2025 City Council Agenda 182

(c) If Consultant, or any officer, employee, agent or sub consultant of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of Consultant's conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or sub consultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

SECTION 17. INDEMNIFICATION
(a) To the fullest extent permitted by law, Consultant shall indemnify, protect, defend (with legal counsel reasonably selected by the City) and hold harmless City and any and all of its elected and appointed officials, officers, employees, representatives and agents ("Indemnified Parties") from and against any and all claims, actions and proceedings (whether at law or equity, administrative or judicial), demands, orders, judgments, losses, injuries (including, without limitation, injury to or death of an employee of Consultant or sub consultants), liabilities of every kind (including, without limitation, incidental and consequential damages, court costs, and litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and cost of investigation), damages, costs and expenses, including attorney's fees and costs, (collectively "Claims") that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, performance of Services by Consultant, its officers, agents, employees, representatives, sub consultants, anyone directly or indirectly employed by any of them, or anyone that they control.

Consultant's duty to indemnify, protect, defend and hold harmless Indemnified Parties, shall not include any Claims arising from the sole negligence or willful misconduct of the Indemnified Parties.
(b) Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every sub consultant, subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement naming the Indemnified Parties as additional indemnitees.

In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this section.

Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this Agreement and this section.
05/12/2025 City Council Agenda 183

SECTION 18. INSURANCE
Consultant agrees to obtain and maintain in full force and effect during the Term of this Agreement the insurance policies set forth in Exhibit "C" "Insurance" and made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content.

These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Consultant agrees to provide City with copies of required policies upon request.

SECTION 19. ASSIGNMENT
The expertise and experience of Consultant are material considerations for this Agreement.

City has an interest in the qualifications and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant under this Agreement. In recognition of that interest, Consultant shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Consultant's duties or obligations under this Agreement without the prior written consent of the City, which may be given in the sole and absolute discretion of the City Manager. Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement pursuant to Section 21 "Termination of Agreement." City acknowledges, however, that Consultant, in the performance of its duties pursuant to this Agreement, may utilize sub consultants.

If in the performance of its duties Consultant utilizes sub consultants or subcontractors, Consultant covenants that subcontracts, if any, shall contain a provision making sub consultants or subcontractors subject to all provisions stipulated in this Agreement, including without limitation, the insurance obligations set forth in Section 18 "Insurance." The Consultant acknowledges and agrees that the City is an intended beneficiary of any work performedby any sub consultant or subcontractor for purposes of establishing a duty of care between any sub consultant or subcontractor and the City.

SECTION 20. CONTINUITY OF PERSONNEL
Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff and subcontractors / sub consultants, if any, assigned to perform the Services.

Consultant shall notify City of any changes in Consultant's staff and subcontractors/sub consultants, if any, assigned to perform the Services prior to and during any such performance.

SECTION 21. TERMINATION OF AGREEMENT
(a) City may terminate this Agreement in its sole and absolute discretion, with or without cause, at any time by giving written notice of termination to Consultant. In the event such notice is given, Consultant shall cease immediately all work in progress. (b) Consultant may terminate this Agreement for cause at any time upon thirty (30) days written notice of termination to City.
05/12/2025 City Council Agenda 184

(c) If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant, or City may terminate this Agreement immediately upon written notice.
(d) Upon termination of this Agreement by either Consultant or City, all property belonging exclusively to City which is in Consultant's possession shall be returned to City.

Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in Section 5 "Method of Payment and Invoicing" of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 5 "Method of Payment and Invoicing" of this Agreement. (e) Upon written notice, City may suspend all or any portion of Consultant's performance under this Agreement at its sole option and for its convenience for a reasonable period of time not to exceed six (6) months. City will pay to Consultant a sum equivalent to the reasonable value of the services satisfactorily provided up to the date of suspension. City may rescind the suspension prior to or at six (6) months by providing Consultant with written notice of the rescission, at which time Consultant would be required to resume performance in compliance with the terms and provisions of this Agreement. Consultant will be entitled to an extension of time to complete performance under this Agreement equal to the length of the suspension unless otherwise agreed to in writing by the Parties.

SECTION 22. EXCUSABLE DELAYS
Neither Parry shall be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of either Party. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.

SECTION 23. NOTICES.

All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or certified mail, postage prepaid and return receipt requested, addressed as follows:

To City: City of Yucaipa
Attn: City Manager
34272 Yucaipa Boulevard
Yucaipa, CA 92399
To Consultant: J. Smith & T. Muli, Inc.

Attn: Tim Muli, Principal
2955 Main Street, Suite 200-B
Irvine, CA 92614
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, 05/12/2025 City Council Agenda 185

if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.

SECTION 24. AUTHORITY TO EXECUTE.

The person or persons executing this Agreement on behalf of Consultant represents and warrants that he/she/they has/have the authority to so execute this Agreement and to bind Consultant to the performance of its obligations hereunder.

SECTION 25. ADMINISTRATION AND IMPLEMENTATION.

This Agreement shall be administered and executed by the City Manager or his or her designated representative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 27 "Amendment" and the City Manager's contracting authority under the Yucaipa Municipal Code.

SECTION 26. BINDING EFFECT.

This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.

SECTION 27. AMENDMENT.

No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Consultant and by City. The City Manager shall have the authority to approve any amendment to this Agreement if the total compensation under this Agreement, as amended, would not exceed the City Manager's contracting authority. All other amendments shall be approved by the City Council. The Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void.

SECTION 28. WAIVER.

Waiver by any Parry to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement.

Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement.

SECTION 29. LAW TO GOVERN; VENUE.

This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of San Bernardino, California. In the event of litigation in a U.S.

District Court, venue shall lie exclusively in the Central District of California, in San Bernardino. 05/12/2025 City Council Agenda 186

SECTION 30. ATTORNEY'S FEES, COSTS AND EXPENSES.

In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.

SECTION 31. ENTIRE AGREEMENT.

This Agreement, including the attached exhibits and addendums, along with any amendments thereto, is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.

SECTION 32. SEVERABILITY.

If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).

SECTION 33. INCORPORATION AND CONFLICTING TERMS.
(a) The following documents are incorporated and made part of this Agreement by this reference:

1. All exhibits and addendums

2. All amendments

3. Consultant's proposal, if any

4. Any laws, regulations, requirements, or restrictions, applicable to the funding source used by City to pay Consultant for any portion of work done under Agreement ("Funding Restrictions")
(b) The documents listed above shall be referred to collectively as the "Agreement Documents." The Agreement Documents are intended to be complementary, and a requirement in one Document is effective as if it appeared in all the Documents. In the event of a conflict between any of the Agreement Documents, the Documents shall be given effect in the following order: Funding Restrictions, Amendments (most recent first), this Agreement, Insurance requirements, exhibits and addendums, and Consultant's proposal. Where the requirements of one Document are more stringent then another the more stringent shall govern.

SECTION 34. TIME OF THE ESSENCE.

Time is of the essence for each and every provision of this Agreement. 05/12/2025 City Council Agenda 187

SECTION 35. FEDERAL PROVISIONS.

When funding for the Services is provided, in whole or in part, by an agency of the federal government, Consultant shall also fully and adequately comply with the provisions included in Exhibit "M (Federal Requirements) attached hereto and incorporated herein by reference ("Federal Requirements"). With respect to any conflict between such Federal Requirements and the terms of this Agreement and/or the provisions of state law, the more stringent requirement shall control.
05/12/2025 City Council Agenda 188

PROFESSIONAL SERVICES AGREEMENT

FOR PROVIDING DESIGN AND ENVIRONMENTAL TECHNICAL SERVICES FOR

DESIGN AND ENVIRONMENTAL PERMITTING AND PROCESSING FOR LOW

WATER CROSSING REPLACEMENT PROJECT AT LIVE OAK CANYON ROAD AT WILDWOOD CREEK (FEDERAL PROJECT NUMBER BR-NBIL (534)) TO THE CITY OF YUCAIPA BETWEEN THE CITY OF YUCAIPA AND J. SMITH & T. MULI, INC.

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first -above written.

ATTEST:

CITY CLERK
APPROVED AS TO FORM:

CITY ATTORNEY

CITY OF YUCAIPA
Jennifer Crawford
Interim City Manager

CONSULTANT
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Its:
05/12/2025 City Council Agenda 189

1M-04" Hf AMM

SCOPE OF SERVICES
05/12/2025 City Council Agenda 190

'ITY OF
PROPOSAL:

Low Water Crossing Replacement Project at Live Oak Canyon Road and Wildwood Creek - Phase 1
Federal Project No: BR-NBIL (534)
J. SMITH & T. MULI, INC.
2955 MAIN STREET, SUITE 200-B
IRVINE, CA 92614
CA DIR# PW-LR-1000893931
State of CA / USDOT Certified DBE# 50981
State of CA SBE # 2026784
Revised: December 23,2024
November 5, 2024
Experience Engineers Excellence.

State of CA MBE # 22000400
City Council Agenda
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JS&TM PRN: 24040

1. COVER LETTER
December 23, 2024
City of Yucaipa
Landon Kern, PE
Assistant City Engineer
34272 Yucaipa Blvd
Yucaipa, CA 92399
Phone: (909) 797-2489
Subject: Proposal -Low Water Crossing Replacement Project at Live Oak Canyon Road and Wildwood Creek J. Smith & T. Muli, Inc. (1S&TM) is pleased to provide our proposal to provide professional engineering services for City of Yucaipa Low Water Crossing Replacement Project at Live Oak Canyon Road and Wildwood Creek. JS&TM understands the need for the City of Yucaipa to complete design and construction of this critical drainage facility in order to address the stormwater infrastructure deficiencies at Live Oak Canyon Road to eliminate periodic roadway closures during significant storm events, dangerous road conditions at the low water crossing, flooding in the vicinity of the Live Oak Canyon Pumpkin Patch, and slope failures in Wildwood Creek both upstream and downstream of Live Oak Canyon Road.

The JS&TM Team has vast experience in advanced flood control engineering, bridge design, roadway engineering, construction document preparation, and public works construction. As a part of nearly every stormwater bridge project we have completed we provide utility conflict resolution, survey & mapping, geotechnical engineering, resource agency permitting, CEQA documentation, traffic control and construction staging, bid assistance to the owner, and construction oversight. Specific examples of stormwater engineering projects that the JS&TM Team has worked on within the City of Yucaipa and nearby cities and counties include: City of Yucaipa Dunlap Boulevard Bridge Replacement, City of Yucaipa Drainage Master Plan, City of Yucaipa Chicken Springs Wash Flood plain Analyses, City of Yucaipa Wildwood Basin-4, City of Redlands Master Plan of Drainage, SBCFCD West Fontana Channel Stormwater Quality BMP Design Project, Haigh Road Storm Drain Improvements in the City of Thousand Oaks, , RCFC&WCD Mockingbird Channel Restoration Project, South Norco Channel Stage 2 in the City of Norco, North Norco Channel in the City of Norco, City of La Quinta Focused Drainage Study, and Smith Creek Prison Farm Channel.

Area of Specialization: The JS&TM Team is composed of engineers that specialize in and have expertise in stormwater engineering, bridge design, roadway and traffic engineering, sewer and waterline engineering, geotechnical engineering, right-of-way engineering, CEQA documentation, resource agency permitting, and land survey and mapping. We provide these services every day.

Our team has expertise in all the engineering services necessary to deliver this project for the City of Yucaipa. Our engineers are licensed professional engineers and also hold other key certifications relating to stormwater/flood control, water quality control, traffic engineering, geotechnical engineering, and land survey. Each of our team members are local and available to meet and provide consultation on short notice. All work (which includes calculations, plan preparation, reports, and mapping) will be prepared locally.

We are a team of small companies. Our reputation means everything to us so, we carefully check our deliverables for quality (accuracy and adherence to engineering practices) to make certain we are delivering a high quality product to the city. Because we are a team of small companies, all of our deliverables will be signed and stamped by a California Registered Civil Engineer who actually works on the project preparing calculations, designing, drawing, and authoring reports. There is no room for executives and high rate managers who do not actually work on the project on our team.

Key Points of Qualifications: Our Team has a combined experience exceeding 270-years of local project experience. We have been working on countless Stormwater and Roadway projects in the region. JS&TM staff has extensive high level experience with major flood control engineering projects in the region and preparing stormwater improvement plans. Our team will begin this project with a detailed intimate working knowledge of the Live Oak Canyon Low Water Crossing. Many of our team members worked on the preliminary design of the proposed Live Oak Canyon Road low water crossing replacement. We also have wide-ranging experience working as consultants in planning and designing stormwater facilities, bridge design, roadway engineering, environmental documentation, resource agency permitting, traffic control, geotechnical engineering, and right of way acquisition. We provide advice Low Water Crossi4 Replacement Project at Live Oak Canyon Road and Wildwood Creek Page i 05/12/2025 Ci y Council Agenda 192

and guidance to municipalities on issues related to these types of facilities on a daily basis. Our experience translates into excellence in project delivery. Experience engineers excellence. We provide expertise, advice, and guidance to City staff with the efficiency of know-how. The benefit to the city is lower cost and a project that is pushed forward with the adept know how years of experience and specialization.

Key Individuals: Our Principal, Jonis C. Smith, MS, PE, QSD/P will be the working Project Manager and Principal Engineer for all tasks for this project. Jonis brings over 29 years' experience in Stormwater Engineering. He has great passion for Stormwater Engineering and a great appreciation for the often unnoticed yet invaluable contribution that Stormwater Engineers make to society.

Mr. Smith has in-depth understanding of the behavior of stormwater and is able to weave his understanding of the interconnectedness of hydrology and hydraulics into his approach to stormwater engineering and design. Jonis was the project manager for the recently completed Dunlap Boulevard Bridge Replacement Project. Tim Muli, PE, CFM, QSD/P, LEED AP will be the Principal Project Engineer for all tasks for this project. Tim has over 23 years of experience. He is highly recognized and respected subject matter expert in flood control engineering, stormwater management, civil design, floodplain management, stream restoration, civil design, water quality permitting, low impact (LID) stormwater management design, and has been involved in many private and municipal infrastructure projects throughout Southern California. Tim was the project engineer of record for the recently completed Dunlap Boulevard Bridge Replacement Project, which required significant coordination with the city, SBCFCD and US Department of Interior. Mr. Muli and Mr.

Smith are supported by a strong team with vast experience and expertise in stormwater engineering, preparation of PS&E, bridge engineering, geotechnical engineering, CEQA documentation, resource agency permitting, right of way acquisition, public outreach, and Construction Support Services.

Teaming Partners: We have included our long time teaming partners on this project team to provide a full spectrum of comprehensive services needed to deliver this project for the City of Yucaipa. Our long-term teaming partners are Rende Consulting Group for Structural Engineering, GIS Surveyors for Land Survey and Mapping services, Converse Consultants for Geotechnical Engineering, Dudek for Utility Relocations as well as Roadway and Stormwater Engineering support, Monument Right of Way for Right of Way Services, and RBI Traffic for Roadway and Traffic Engineering.

We appreciate the opportunity to submit this proposal to the City of Yucaipa and are available to begin work immediately. JS&TM has carefully reviewed this Request for Proposals (RFP) and we request no exceptions or deviations from the RFP. We are willing to enter into a contract with the City under the terms and conditions prescribed by the City of Yucaipa Professional Services agreement. Our proposal will remain valid for a period of not less than 180 calendar days from the date of submittal. Please do not hesitate to contact Jonis Smith, PE at 949.212.0916 or [email protected] and Tim Muli, PE at 949.378.0632 or [email protected] should you have questions or require further information. Please send all notifications to both Jonis Smith, PE and Tim Muli, PE who are both authorized to bind JS&TM. We look forward to the opportunity to discuss our proposal with the city staff in greater detail.

Our comoanv information is arovided below:

Office Address:

J. Smith & T. Muli, Inc
o a
2955 Main Street, Suite 200-B
Irvine, CA 92614
(949)329-3639
Website: https://www.%stminc.com/
Sincerely,
Tim Muli, P , CFM, QSD/P, LEED AP
Principal
Smith, PE, QSD/P
M;'Fnc'i'p.

Low Water Crossil Replacement Project at Live Oak Canyon Road and Wildwood Creek Page ii 05/12/2025 Ci y Council Agenda 193

2. TABLE OF CONTENTS

1. COVER LETTER...................................................................................................................................................................... i

2. TABLE OF CONTENTS..........................................................................................................................................................3 A.

IDENTIFICATION OF PROPOSER.........................................................................................................................................4

1. Project Experience..............................................................................................................................................................4

2. Project Team Organization.................................................................................................................................................4

3. Technical Proposal..............................................................................................................................................................6

4. SCOPE OF SERVICES............................................................................................................................................................9

5. SCHEDULE OF WORK........................................................................................................................................................11

6. EXCEPTION OR DEVIATIONS FROM RFP..........................................................................................................................11

7. INSURANCE........................................................................................................................................................................11

8. LITIGATION.........................................................................................................................................................................11

9. FEE SCHEDULE...................................................................................................................................................................11

APPENDIXA
..............................................................................................................................................................................13 Exhibit-1: Project Experience and Client References......................................................................................................13

APPENDIXB
...............................................................................................................................................................................16 Exhibit-2: Project Team Role and Responsibility Chart...................................................................................................16

APPENDIXC
...............................................................................................................................................................................19 Exhibit-4: JS&TM Key Staff...............................................................................................................................................19 Exhibit-5: Subconsultant Key Staff...................................................................................................................................19 Exhibit-6: Key Staff Level of Involvement........................................................................................................................19 Exhibit-7: Staff Resumes..................................................................................................................................................19

APPENDIXD
..............................................................................................................................................................................25 Exhibit-8: Construction Sequence Exhibit(s)....................................................................................................................25

APPENDIXE
...............................................................................................................................................................................26 Exhibit-9: Limit of Supplemental Topographic Mapping.................................................................................................26 ....................................................................................................................................................................................... 27 3 A. IDENTIFICATION OF PROPOSER
Legal name and address of the company.

Name
J. Smith & T. Muli, Inc.

Address-
2955 Main Street, Suite 200-B
Irvine, CA 92614
Website: httos:// www.istrninc.com
Legal form of company (partnership, corporation)
California S- Corporation
J. Smith & T. Muli, Inc. is not a subsidiary of any company.

Name, title, phone number, email of the representative to contact concerning this proposal Jonis Smith, MS, PE, QSD/P
Principal, Project Manager
(0): 949.329.3639 (M): 949.212-0916
[email protected]
City Business License Number
Business License: 17117

1. Project Experience
J. Smith & T. Muli Team has served Southern California cities on a variety of stormwater engineering, bridge design, and roadway engineering projects under the Caltrans Local Assistance program. JS&TM is proud of our success in providing experienced staff to engineer excellence for clients and our commitment to providing quality, high -value professional engineering services to municipalities such as the City of Yucaipa. The Live Oak Canyon Road Low Water Crossing Project is unique and challenging. The highly erosive creek banks, high velocity flow, and roadway crossing proximity result in a unique need for a channel and bridge at Live Oak Canyon Road. The grade differential of Wildwood Creek from the east side of Live Oak Canyon Road to the west side of the road requires a spillway structure downstream (west) of roadway. Spillway design requires specialized hydraulic engineering experience and know-how to handle analysis and engineering of the spillway structure. Our Team members possess that unique experience and ability to handle challenging projects like this one because we have designed unique spillway structures before. Tim Muli, PE was the lead project engineer for the Foothill Parkway extension project implemented by the City of Corona where a tumbling flow spillway (USBR Type IX) was designed and constructed to handle a challenging engineering condition at the Mabey Canyon Creek crossing of the roadway (see Fig.1). Table-1 presents other recent and past projects to demonstrate our teams' proven experience "a 33; a+; "S local agencies USBR Type XI Spillway with similar challenging projects. The JS&TM team provides professionals who specialize in advanced stormwater engineering, bridge design, sewer, and water utility design, and right of Mabey Canyon, Corona, CA way acquisition with a vast amount of experience in private, municipal, and federally funded stormwater infrastructure projects.

A sample of some of the services that we have provided to clients in the past that demonstrate our team's first-hand knowledge and experience as evidence of our ability to complete your project successfully is provided in Exhibit-1 in Appendix -A.

2. Project Team Organization
The JS&TM project team provides the requisite expertise in stormwater engineering, bridge engineering, geotechnical engineering, roadway and traffic engineering, water, and sewer utility relocation, CEQA documentation, resource agency permitting, right of way acquisition, land survey and mapping, demolition engineering, project management, and Caltrans Local Assistance documentation.
4 The JS&TM team will be led by Jonis Smith, MS, PE, QSD/QSP. Mr. Smith will be the Project Manager. He has over 29 years of experience with stormwater engineering projects throughout Southern California.

The JS&TM Team has worked together on numerous projects. The team members are experts in their respective fields. As a team we focus on project delivery. We keep the project moving and get it done efficiently and quickly. JS&TM will be the lead consultant. The project team roles and responsibilities are defined in Exhibit-2 provided in Appendix-B.

Lead Consultant
• J. Smith & T. Muli, Inc. (JS&TM) is a Civil Engineering services firm that specializes providing Stormwater Engineering Solutions and Guidance to our clients for their challenging flood control Infrastructure Projects. We provide experienced engineers who will physically prepare calculations, designs, and drawings, and manage the day to day progression of the project. We believe that is the most efficient way to deliver Excellence. JS&TM holds a CA/USDOT Disadvantaged Business Enterprise (DBE) certification, a California Small Business Enterprise (SBE) certification, and a Minority Business Enterprise (MBE) certification.

Subconsultants
• Dudek is a leading midsize California engineering and environmental firm that helps clients design, plan, permit, manage, and construct projects involving natural resource management, infrastructure development, and regulatory compliance. For more than 4 decades, Dudek has served Southern California agencies, cities, and special districts on a variety of planning, design, permitting, construction management, and regulatory issues. Dudek's professional staff represents a broad spectrum of engineering planning and design, scientific, and management disciplines relevant to your identified needs. • Rende Consulting Group (RCG) Established in 2006, Rende Consulting Group, Inc. (RCG) is a small, civil engineering consulting firm based in Orange County. RCG specializes in the design of public works structures projects involving bridges, retaining walls, sound walls, and various other non-standard drainage and flood control structures. RCG has extensive experience and particular expertise in the structural design and preparation of structures plans, specifications, and estimate (PS&E) for the construction of new bridges and flood control improvements in accordance with Caltrans, US Army Corps of Engineers, and San Bernardino County Flood Control District standards. • MNS Engineers Inc. (MNS) is a multiservice infrastructure consulting firm specializing in planning, engineering, construction management, and land surveying services. We have served the transportation, water resources, government services, and federal markets for over 60 years, and look forward to future expansion in these areas. MNS has a proven track record and a profound commitment to bettering our local communities. Our purpose is to make a positive difference in people's lives by focusing on our clients, solving their unique project challenges, and delivering affordable, top-quality results. • GIS Surveyors Inc. (GSi) is a multifaceted geospatial firm specializing in land surveying, utility locating, geographic information systems (GIS), and LiDAR. They combine the core aspects and precise measurements of a land surveying company with the geospatial analysis of a GIS firm. This is the key reason GSi receives the most complicated land survey requests from the utility, transportation, and land development industries. GSI is a veteran- and employee -owned firm that has tripled in size since opening in 2013. GSI has hundreds of combined years of land survey experience and is made up of eight land survey crews including licensed Professional Land Surveyors (AZ, CA, NV, WA), Land Surveyors in Training, Professional Civil Engineers, Utility Locating Specialists and Federal Aviation Administration -certified Unmanned Aerial Systems pilots. • Monument is a full -service real estate and right-of-way company with DBE, SBE, and WBE certifications, providing exceptional service, strategic planning, innovation, and timely delivery. Monument serves local, state, and federal agencies, transportation authorities, and engineering partners with public infrastructure projects throughout California. The Monument team is comprised of the best in the industry, most with over 25 years in the business and leaders of some of the largest and most complex projects delivered in the State of California. • Converse Consultants (Converse) was established in 1946 in Pasadena, California to provide the construction industry with geotechnical engineering and geological services. Converse's professional and technical staff includes in-house geotechnical engineers, engineering geologists, environmental scientists, deputy inspectors, laboratory and field technicians, drafting/CAD specialists, and other specialized support personnel. Their laboratories are certified by the Division of the State Architect, California Department of Transportation, US Army Corps of Engineers, American Association of State Highway and Transportation Officials, and the Cement and Concrete Reference Laboratory. A registered civil engineer supervises each lab to ensure all equipment is calibrated regularly, and quality control is available 24/7. • RBI Traffic Inc. (RBI) is a firm specializing in providing traffic engineering services in Southern California. RBI has developed a solid reputation based on its responsiveness to client's needs and quality of work. It is the firm's unwavering commitment to maintain this reputation by continuing to provide high quality designs, studies, recommendations, and related services to its clients. RBI is led by Mr. William 'Rusty' Beardsley, TE. Mr. Beardsley has worked as a City Traffic Engineer for various cities in the Southland over the past 23 years. As such, he has been responsible for the proper design of each City's traffic related projects as well as the review of all traffic plans and studies. RBI provides quality designs of new and modified 5 traffic signals, signing/striping, and worksite traffic control for agencies throughout the Southland. The company also has experience in developing and implementing both standalone and coordinated signal timing in a variety of proprietary and open architecture environments. RBI has a strong reputation for providing excellent designs in a timely and cost-effective manner.

Key Personnel
JS&TM has assembled a very experienced and talented team with wide ranging capability in stormwater engineering, bridge and structures engineering, roadway engineering, CECA/NEPA documentation, resource agency permitting land surveying, geotechnical engineering, and traffic control. The key personnel who will be personally working on this project have a total combined years of experience exceeding 390 years.

Jonis Smith, PE, QSD/P will be the Primary Contact to the City. He will be the working Project Manager and a Project Engineer for the project. Tim Muli, PE, CFM, QSD/P,LEED AP will be the Lead Project Engineer. Greg Rende, PE, Rende Consulting Group, will serve as structural and bridge design engineer. Greg has significant recent experience in the design and preparation of the Structures PS&E for numerous federally funded bridge and low water crossing replacement projects administered by Caltrans Division of Local Assistance as part of the Federal Highway Bridge Program (HBP). Shelah Riggs, MINIS Engineers, will serve as the project environmental lead for CECA, NEPA, and Resource Agency Permitting. Rusty Beardsley, TE, RBI Traffic, will serve as the project lead transportation and traffic engineer. Hashmi Quazi, PhD, GE, Converse Consultants, will be the project lead Geotechnical Engineer. Kim Bibolet, SR/WA, Monument, will serve as the project lead Right of Way Acquisition Agent. Denis Rose, PLS, GIS Surveyors, will serve as the project head land surveyor. Ian Crano, PE, Dudek, will serve as the project lead Utility Relocation Engineer.

Resumes with detailed project experience references for all staff that will work on the project can be found in Appendix C.

Exhibit 2 Provided in Appendix-C provides a listing of Key Personnel from J. Smith & T. Muli, Inc. the prime consultant. Exhibit 3 provided in Appendix-C provides a listing of Key Personnel from the JS&TM Team subconsultants.

A Project Team Organization Chart is provided in Exhibit-1. Resumes with detailed project experience references for all staff that will work on the project can be found in Appendix A. Table 2 shown below provides a listing of Key Personnel from J. Smith & T. Muli, Inc. the prime consultant. Table 3 shown below provides a

3. Technical Proposal
Project Understanding
It is our understanding that Wildwood Creek has historically overtopped its banks and caused flooding in the area south of the Interstate-10 Highway in the vicinity of Live Oak Canyon Road. This area is known as the Yucaipa Freeway Corridor Specific Plan area. The Yucaipa Freeway Corridor Specific Plan (2008) indicates that the 100-yr peak flowrate in Wildwood Creek at Live Oak Canyon Road is approximately 6,760 cfs. A Letter of Map Revision (LOMR) issued by FEMA for Wildwood Creek dated 2015 indicates that the 100-yr peak flowrate is 6,700 cfs at the junction with Yucaipa Creek just upstream of Live Oak Canyon Road.

The specific plan written in 2008 indicates that it was determined that future improvements to Wildwood Creek would require construction of a Wildwood Creek Basin upstream of the specific plan area and improvements to the creek in the specific plan area consisting of acquisition of an 80-100-ft right-of-way width and construction of a natural bottom wash with grade control structures and rip -rap banks constructed at a 2.5: 1 slope. In 2011, construction of Wildwood Creek Basin was completed. The next phase of implementation of improvements consistent with the specific plan would be to improve the creek and creek crossings. The low water crossing of Wildwood Creek at Live Oak Canyon Road has a history of flooding and creating a dangerous creek crossing in the area. The City of Yucaipa has received federal funding through the Highway Bridge Program (HBP) and processed through Caltrans Local Assistance, District 8 to improve the Wildwood Creek low water crossing at Live Oak Canyon Road and remove the flood hazard(s) to allow the roadway to remain open during significant rain events and allow traffic to pass safely and provide a safe crossing for wildlife. We understand that the project will be process through the Caltrans Local Assistance Program and will require Local Assistance Documentation to comply with the program requirements.

The JS&TM team has extensive project working on project implemented through the Local Assistance Program and we are well versed in the documentation requirements and procedures. The project includes the construction of associated channel improvements including wing walls, transition structures, channel lining, rip -rap slope protection and scour protection structures. In addition, Live Oak Canyon Road will be widened in the vicinity of the project to add a travel lane in each direction as part of this project. The proposed improvements are to be designed and constructed per Caltrans and San Bernardino County Flood Control standards and guidelines. We also understand that the preliminary phase of this project was completed in 2022.

The preliminary design concluded that a stepped chute spillway with an SRF basin at the end should be constructed from Live Oak Canyon Road to the invert of Wildwood Creek approximately 100 ft downstream. 6 The 2022 preliminary design report indicates that the design flow velocity's at the downstream end of the stepped chute spillway exceed 45 fps and shear stresses exceeding 100 psf. This is extremely high and would likely cause extreme erosion in Wildwood Creek downstream of the project and further exacerbate bank failures and property losses. Additionally, the alignment of the proposed stepped chute spillway directs flows at the northerly bank of Wildwood creek. We recommend altering this portion of the design to construct a spillway that does not deliver such extreme flow velocities and shear stresses to Wildwood Creek.

A tumbling flow spillway (USBR Type IX) has alternating blocks on the spillway which dissipate flow velocity as water flows downs the spillway preventing the development of extreme velocities. These are effective spillways for extreme situations such as the Wildwood Creek invert elevation change at Live Oak Canyon Road. We would also realign the spillway and a portion of Wildwood Creek and armor the creek banks and bottom for some distance downstream to deliver a stable spillway and transition to the channel that does not further induce erosion of the creek banks and bottom but rather remedies the problem and stabilizes this reach effectively. In addition, we recommend adding an all-weather invert maintenance access ramp to the spillway invert to allow for inspection and maintenance of the spillway and channel transition.

Project Approach
Our approach to the project begins with a thorough understanding of the flooding problem at Live Oak Canyon Road, an understanding of the erosion trends in Wildwood Creek downstream of Live Oak Canyon Road, and the preliminary design of the low water crossing that was developed in 2022. The JS&TM has reviewed the preliminary design and visited the project site on several occasions and walked and climbed the entire project reach of Wildwood Creek. We have a very good understanding of �ts the existing deficiencies, the extreme erosion present at the site, and what it takes to resolve this issue. The existing grouted rip -rap grade control structure upstream of the Live Oak Canyon Road culvert entrance failed and was undermined. The entrance to the existing dual 8-ft diameter corrugated steel low water crossingM .EF pipes was approximately 50% clogged with debris. The invert of y M' each pipe has been rusted out in several locations and the joints Low water crossing at Live Failed Concrete Grade between the pipe sections show differential displacement. The Oak Canyon Road Control Structure Upstream concrete spillway on the downstream of Live Oak Canyon Road is of Live Oak Cyn Rd Culvert severely weathered and eroded due to extremely high flow velocities on the spillway. A piping hole has been eroded through the spillway slab due to the extreme erosion due to cavitation (negative pressures) created by high velocity flow on the spillway surface. The side walls of the spillway have been overtopped causing severe erosion of the slope behind the wall and the subgrade beneath the spillway. We climbed down the grouted rip -rap spillway structure to the tie-in with the Wildwood Creek and found the creek flowline to be severely eroded approximate10-ft below the terminus of the grouted riprap. The adjacent walls ofthe creek are nearly vertical and 11 very unstable. There is insufficient access to the low flow culvert entrances and the spillway for maintenance personnel and ,�i• , equipment. There is an existing 12" diameter pressure main sewer line that is exposed at the roadway surface with inadequate cover/protection over the pipeline. Our approach to this project will address and mitigate each of these deficiencies and other known deficiencies, and meet the stated project goals to eliminate the Dual 8ft diameter Dual 8ft diameter flooding hazard and establish a safe all weather crossing. Our corrugated steel pipe and corrugated steel pipe approach to resolving these severe spillway surface inlet clogged with debris deficiencies also provides a erosion method for keeping both lanes of
traffic on Live Oak Canyon Road open to traffic 24-hours per day 7-days per week during construction. We have provided a construction sequence exhibit in Appendix-D showing - how the contractor could construct the proposed bridge and keep both lanes of through traffic open at all times during construction. The traffic lane would require a temporary automated sensing and a timed traffic signal to control traffic through the construction area by stopping traffic in both directions and allowing traffic flow in only one direction at a time Exposed 12" YVWD Sewer and then alternating the traffic flow direction on a time coordinated signal. Forcemain The JS&TM team would begin the project with GISSurveyors (certified DVBE) providing a very detailed site laser survey to obtain point clouds that capture millions of data points to accurately reflect the electrical wire heights, pole locations, tree locations, visible utility, etc. in addition to ground points and additional topographic mapping of the existing wash, Live Oak Canyon Road, the existing driveways in the vicinity of the project, the culverts, grade control structure, spillways, and the canyon downstream. 7 Additional topographic mapping is needed to accommodate the proposed realignment of the spillway chute and channel, to widen the Live Oak Cyn Road, construct additional traffic lanes, and construct an all-weather invert access ramp. Additional topography is needed for the roadway geometrics and lane transitions. The supplemental topographic mapping boundary that we propose for this project is shown in Appendix-E. The 1S&TM team will also obtain available topographic mapping and 2018 LiDAR mapping of Wildwood Creek available from USGS and build a detailed HEC-RAS hydraulic model of the creek. The model will extend a minimum of 1,500 ft upstream of the project site and 1,500 ft downstream of the project site.

Sample CMP Wildlife Tunnel Photo from
Previous JS&TM Team Project
JS&TM will evaluate the bridge/culvert opening dimensions developed in the 30% design to ensure the most efficient channel cross section is used to convey 100% of the 100-yr storm safely below the roadway surface with freeboard and accounting for debris bulking. The biological mitigation and monitoring requirements for the project indicate that the project shall include a safe wildlife crossing. We will modify the crossing shown in the 30% design to accommodate a safe wildlife crossing tunnel and the channel to meet this requirement. We anticipate utilizing a 14'x14' RCB tunnel to meet the wildlife crossing requirement. We would incorporate this proposed channel into an updated hydraulic model using the model developed for preliminary design as a starting point to evaluate how it will perform with our proposed revised spillway design and adjust as needed.

JS&TM team member, Converse Consultants will utilize the draft geotechnical and geologic investigation findings determined and incorporate those findings into an updated geotech study corresponding to our proposed low water crossing, bridge, and roadway design. As a part of the updated geotech study, Converse will obtain grab samples of the invert soils of Wildwood Creek and perform a sieve analysis to determine the Dso of the existing site soils and determine the maximum permissible flow velocity and shear stress in the creek and then design the proposed spillway outlet to maintain the design flow velocity below the maximum permissible velocity. Our approach recommends construction of a precast prestressed concrete box girder bridge set on abutments with a reinforced concrete cast in drilled hole (CIDH) pile foundation (See Proposed Bridge Construction Procedure Exhibit and Creek Profile Exhibit provided in Appendix-D). Converse will evaluate the findings of the draft study and drill additional borings if needed to fill any information gaps and further classify and log the soil material encountered in the boring.

JS&TM team member, Rende Consulting Group (certified SBE) will structurally design the proposed bridge deck, bridge abutments, spillway, tumbling flow energy dissipator structure, stilling basin structure, and grade control structures. Rende Consulting has processed over a dozen (12) bridge projects through the Caltrans Local Assistance Program. The bridge design independent check will be performed by Hernan Montoya licensed structural engineer (SE) who specializes is bridge engineering with over 40 years of experience. JS&TM will work with Rende Consulting Group to hydraulically analyze, size, and modify the design the proposed channel and spillway structures. Wildwood Creek is severely eroded downstream of the Live Oak Canyon Road due to the unmitigated flow velocities released from the roadway low flow culverts to the creek invert. The walls of the Wildwood Creek are nearly vertical and stand approximately 50-ft in height from the flowline of the creek to the top of slope. The primary mover for soil erosion is flow velocity. The flow velocity from the crossing must be mitigated and the flowline of the creek stabilized to prevent further
erosion and degradation of the creek.

Our approach to developing a complete
solution for this crossing is to construct
% a tumbling flow energy dissipator (USBR
aA I Type IX) with a stilling basin extending
from the spillway downstream of the
bridge down to the invert/flowline of Spillway and Grouted Rip Rap the creek to reduce the flow velocity Energy Dissipator Downstream of and flow energy to a non -erodible Live Oak Cyn Rd
velocity and shear stress (less than 6 fps and less than 1 psf shear stress).

Grouted riprap is not sufficient to dissipate the flow energy due to the extreme elevation change from the culvert outlet to the invert of the creek. This is readily observable today. The proposed stepped chute spillway contained in the preliminary design should be revised to realign the structure in line with the USBR Type IX Baffled Apron
(Tumbling Flow Energy Dissipator)

creek downstream and to dissipate the flow velocities at the outlet to the creek further. An example realignment of the proposed spillway structure is provided in Appendix-F. A USBR Type IX tumbling flow energy dissipator with a stilling basin is likely a more effective means of energy dissipation that is required at this location. Our approach will utilize and build upon the findings and design developed in the 30% design to meet the project goals and provide a safe all weather crossing for Live Oak Canyon Road and contain 100% of the 100-yr storm in the channel below the roadway. It also will effectively stabilize the creek and eliminate erosion at this location by providing effective energy dissipation from the bridge down to the creek invert and stabilize the creek invert.

Our approach also will mitigate the surface drainage deficiencies on the roadway by changing the roadway profile to eliminate the sag/sump at this location and constructing properly sized roadway storm drain inlets to capture storm runoff from the road surface and discharge safely to the creek. Our approach also will provide an invert access ramp at the upstream side of the bridge to allow City maintenance crews to access the invert with personnel and equipment to remove debris under regular maintenance or under emergency conditions. An example location of the proposed access ramp is provided in Appendix-F.

Our proposed road and bridge improvements will effectively eliminate local roadway flood deficiencies and dangers and eliminate local flooding due to creek overtopping and ponding in the roadway sag/sump. Our proposed roadway improvements will also address the very dangerous conditions at this location and provide appropriate roadway barriers, fall protection, signage, and traffic control to reduce the likelihood of vehicles or pedestrians from falling into the creek at this location.

JS&TM team member, R81 Traffic will provide design of the proposed traffic control, signage, and striping improvements, as well as temporary traffic control and construction staging plans. We have developed a detailed construction sequence exhibit to illustrate how both lanes of traffic on Live Oak Canyon Road can remain open to traffic 24-hour per day, 7-days per week through construction. Our approach will construct a temporary road realignment on the east side of Live Oak Canyon Road at the low water crossing to maintain both lanes of traffic at all times during construction. We have recommended construction of a precast prestressed box girder bridge section supported by abutments with CIDH pile foundation to allow for stage construction two lanes at a time. This approach will maintain two open lane for traffic during construction. Our approach will also establish an appropriate width roadway shoulder on both side of the road. In addition, our approach will create an ingress/egress driveway from the northbound lane to access the proposed access ramp. At the bottom of the ramp there will be turnaround area to allow maintenance vehicles to turnaround to make safe egress from the ramp with a merge area into the northbound lane (See Recommended Construction Sequence provided in Appendix-D).

JS&TM Team member Monument (certified WBE, certified DBE) will appraise and acquire right of way for the City of Yucaipa for the revised project footprint. We recommend obtaining right of way for the proposed creek improvements and roadway widening and for a proposed invert maintenance access ramp.

JS&TM Team member MNS Engineers will handle all environmental documentation and resource agency permitting for the project. We anticipate that the project will require environmental analysis under CEQA and NEPA and issuance of permits from CDFW, Regional Water Quality Control Board (RWQCB) and the USACE. The JS&TM Team will design the proposed bridge, channel, roadway, and access improvements to minimize the acreage of permanent impacts to waters of the US so that the expedited 404 Nationwide Permit Program can be used which would save the project schedule six to nine months in USACE review time and save in mitigation costs. All environmental work will be done using industry standards for such work and compatible with subsequent work to obtain environmental and/or regulatory permits and NEPA and CEQA compliance for federal Highway Bridge Program (HBP) funded projects. In addition, JS&TM will provide technical support, prepare, and submit necessary documentation for approval by Caltrans Local Assistance and attend meetings as required in order to receive authorization from Caltrans Local Assistance to construct the project. The following scope of work is what we recommend to design and permit the improvements that we have proposed in our approach to this project.

The JS&TM team will provide Civil/Structural plans with cost estimates and specifications, background investigations and required environmental studies as listed in the approved Caltrans FES, and subsequent regulatory agency permitting and processing for the proposed project site. The plans, specifications and estimates will conform to the current design standards and guidelines of the City of Yucaipa, San Bernardino County Flood Control, the Specifications for Public Works Construction (SSPWC—Green Book), and Caltrans Specifications.

4. PHASE-1 SCOPE OF SERVICES
As a part of the first phase of this project, the JS&TM Team will perform the tasks outlined below. The remaining tasks as outlined in the proposal dated November 5, 2024 will be performed in Phase-2 of the project when phase-2 is funded. 05/12/2025 Citv Council A ends 9

Task 1- Preparation of Plans, Specifications and Engineer's Cost Estimate (PS&Es):

JS&TM will conduct a Project Kick -Off meeting with the city to discuss the refined project objectives, project schedule, preliminary design findings, the city strategies and construction budget. JS&TM will prepare and complete hydrology/drainage analysis, develop 60% construction documents for the bridge, creek, and roadway improvements, prepare hydraulic analyses to support design, develop a right of way map exhibit using the 30% Preliminary design plan set as a starting point.

The JS&TM Team will provide topographic survey and mapping to support the final design configuration of the roadway creek improvements. The JS&TM Team will finalize the preliminary geotechnical study to support the final design improvements for the project. The JS&TM Team will submit initial utility coordination letters to coordinate relocation or undergrounding of SCE, Frontier poles and wires and YVWD sewer line(s). The finalized project geotechnical report will provide sufficient geotechnical information to design the bridge foundation(s) roadway sections, slope stabilization requirements, creek invert stabilization, and trenching requirements for utilities. Project plans will be prepared on standard City of Yucaipa 1"=40' plan and profile sheets. JS&TM will deliver in 15Y submittal plans with minimum 65% completeness along with a detailed construction cost estimate, project basis of design report, structural engineering calculations, independent check verification, a finalized geotechnical report, right-of-way appraisal reports, CEQA and NEPA documentation, special studies, and biological study reports. JS&TM will prepare additional plans for demolition, construction, utilities, grading, right-of-way, off site transition improvements as needed to improve the project area and meet the project goals. Each subsequent submittal will progress to minimum 95% completeness and then a final 100% complete submittal suitable for contractor bidding and construction. JS&TM will meet and coordinate with the city as needed to prepare, implement, and complete the project. It is anticipated that the plans set(s) will including the following sheets:
• Title sheet
• Notes sheet
• Existing Conditions and Horizontal Control
• Demolition Plan
• Roadway Improvements
• Signage and Striping
• Local Stormdrain Improvements
• Bridge Structural Sheets
• Creek/Channel Improvements
• Access Ramp Grading
• Typical sections
• Construction details
• Traffic Control and Construction Staging
• Boring Logs
JS&TM will prepare project specifications in accordance with the current edition of the Standard Specifications for Public Works Construction (SSPWC) "The Greenbook," CALTRANS Standard Plans and Specifications, County of San Bernardino, and the City standard plans. The specifications will be suitable for bidding purposes, the city will provide "boiler plate" for inclusion with the final specifications. JS&TM will prepare right-of-way plats and legal descriptions as needed and any necessary construction or slope easement documents. JS&TM will prepare final utility coordination letters.

Task 2- Prepare and Process CALTRANS Local Assistance Documentation:

JS&TM will provide technical support, prepare, and submit necessary documentation for approval by Caltrans and attend meetings as required in order to receive authorization from Caltrans Local Assistance to construct the project.

City will plan check in a timely matter and return to the JS&TM team for final submittal of plans plotted on mylar at minimum scale of 1"=40'. Meet and Coordinate with the City as needed to prepare, implement, and complete this phase of the project. A minimum of one (3) meeting is anticipated during this phase.

Task 3- Environmental Documentation Coordination for CEQA/NEPA:

JS&TM will participate in planning meetings with Yucaipa and Caltrans staff. Meetings include but are not limited to:

Kick off meeting, Caltrans early coordination meetings and possible City Council meetings. JS&TM will provide technical support, prepare, and submit necessary documentation for approval by Caltrans and attend meetings as requited in order to receive authorization from Caltrans Local Assistance to construct the projects. The City will be responsible for all CEQA processing and approvals.

Task 4- Prepare the Required Environmental Studies and Analyses for Caltrans PES JS&TM will prepare the required environmental studies and analysis as listed under the Caltrans Environmental Review Form PES. We will schedule and coordinate all Caltrans Field Review work and complete required project site assessments and field surveys.

Task C_ C„..ir..„me„a-,I Permitting and oFec-�Task 5 will be completed in Phase-2 05/12/2025 City Council Agenda 10

�. .OW .01 ..

Task 6 — Project Management
Project Management (Approx 50% of the Project Mgmt Services will be provided in Phase-1 and the remainder 50% in Phase-2)
JS&TM will prepare monthly status reports detailing work completed, schedule status, and budget remaining at the task level along with the invoice. JS&TM will conduct regular informal meetings with the project team including sub - consultants as needed. Other project management activities to be included as necessary are value engineering and construction feasibility to keep the project on schedule and within budget.

Project Meetings and Coordination (Approx 50% of the Project Mtg and Coordination Services will be provided in Phase-1 and the remainder 50% in Phase-2)
JS&TM will attend meetings to discuss progress of the work, project challenges, schedule updates, proposed design recommendations. JS&TM will attend progress meetings with the City/Caltrans and prepare meeting agendas and minutes for the meeting. The purpose of the meetings will be to review the progress of work, discuss milestone review comments, and provide direction regarding the project. In addition, JS&TM will organize a workshop with the city staff members from operations, engineering, and maintenance to present and discuss the findings of the preliminary design report when it is completed. Six (6) total meetings have been allocated for in the budget based on the preliminary schedule prepared by JS&TM, which will require approval by the City.

Quality Control and Quality Assurance (Approx 50% of the QA/QC Services will be provided in Phase-1 and the remainder 50% in Phase-2)
JS&TM shall prepare and implement a quality control program for the duration of the project. The program will document the responsibilities and processes used to ensure a quality project is provided to the city. For major milestone deliverables, the Project Manager will assign the quality control review to a Principal Level engineer familiar with the unique aspects of the project including sub consultant design elements. This task shall include oversight by the QA/QC manager and the independent technical reviews prior to project submittals.

5. SCHEDULE OF WORK
JS&TM has included a project schedule in Appendix B for the City's reference. The JS&TM Team estimated project kickoff is in early February 2025 with the project to be completed in ten (10) months from Notice to Proceed (NTP).

The projected project schedule is included in Appendix-B

6. EXCEPTION OR DEVIATIONS FROM RFP
JS&TM has reviewed the city professional services agreement and takes no exceptions or deviations.

7. INSURANCE
If selected, JS&TM will provide certificates of insurance in compliance with the insurance requirements stated in the City of Yucaipa Standard Design Services Agreement.

8. LITIGATION
JS&TM has not been involved in any litigation or claims since its inception. The JS&TM staff have also not been part of any litigation claims in the past.

9. FEE SCHEDULE
Please see the fee schedule provided on the following page. 05/12/2025 City Council Agenda 'i ny

Tasks
1 Prepare Plans Specs and Estimates (PS&Es) 60% 95% 100% Planning Mlgs/Design Mtgi/Caltrans Mlgs/Site Mtgs/City Council Mtgs Supplemental Topographic Survey and Mapping
Finaliee Geotechnical Engineering Study
Channel and Stormdrain Sytem Hydraulic Analyses
R/W Research, Preparation of R /W Acquistion Documents
Dry Utility Relocation Coordination
Wet Utility Relocation Coord / Wet Utility Relocation Eng and Plans 60% PS&Fs
95% PS&Es
Final (100%) PS&Es
Structural Engineering Calculations, Reports, and Independent Check Oasis of Design Report
2 Prepare and Process CALTRANS Local Assistance Documentation Prepare and Process CALTRAN$ Local Assistance IIOP Documentation 3 Environmental Documentation Coordination for CEQA/NEPA Background Review and Field Surveys
Natural Environmental Study I NES)
Wetland Technical Assessment
Cultural Resource Studies

CF,QA IS/MND
4 Prepare the Required Environmental Studies and Analyses for Caltrans PES Caltrans Coordination and Meetings
Preliminary Environmental Study (PES)
Area of Potential Effect (APE) Map
5 Environmental Permitting and Processing
CDFW 16025treamhed Alteration Agreement
401 Water Quality Certification
404 Nationwide Permit
Permit Tracking and Resource Agency Coordination

LOW WATER CROSSING FOR LIVE OAK CYN RD AND WILDWOOD CREEK

CITY OF YUCAIPA
J. Smith & T. Muli, Inc.

Cost Proposal
December 23, 2024
20 20
8 4
8 4 8
16 40
8 8
80 240
100 200
2 2
12 24
24 32
8 16
I
4 B
2 Subtotal 146 346 132 294 16
6 Project Management
QA/QC 20 10 6
Project Management 60
Subtotal Project Mgmt 80 30 6
52 $ 8,580
12 S 1,980
S 66,594
12 S 1,980 $ 51,653
72 S 11,880
E
$
S
S
$ S
S
620 $ 102.300
E
E -
4 S 660
100 S 16,500
24 $ 3,960
E
S
4 $ 660
6 S 990
le $ 1,650
6 $ 990
2 $ 330
S
$
S
924 $ 152,460 S 51,653 S
- S 66,594 S
36 $ 5,940 E
1,188
60 $ 9,900
96 S 15,840 S - S
1,188 S $
$
8,970 $
1,200 $
18,750
$
68,574
$
53,633
S
11,880
4 - S
S
- S
$
- S
$
18,400 S
29,325 S
1,380 E
151,405
-
$
$
59,110 S
342 E
60,112
S
430 S
16,930
$
17,940 $
200 $
22,100
$ 260
S
260
S 17,653
$
17,653
S 13,685
$
13,685
$ 71,358
S
1,449 S
73,467
S 51,675
S
1,449 $
54,114
$ 9,982
$
11,632
$ 8,648
$
9,638
E 3,795
S
4,125
$ -
S
$
S
S -
S
S
S
S
S 177,055 S
18,400 S
115,345 S

6.450 $
587,957
S
7,128
S
920 S
10,820
S S
S
- S
920 S
17,948
Our fee includes labor, materials, reprographics, meetings, and presentation. JS&TM understands all approved deliverable products shall become the property of the City of Yucaipa. n,yriai
05/12/2025 City Council Agenda 203

EXHIBIT "B"

COMPENSATION
Compensation for the Services shall not exceed $605,905 ("Not to Exceed Amount") 05/12/2025 City Council Agenda 204

EXHIBIT "C"

INSURANCE
(A) INSURANCE REQUIREMENTS. Consultant shall provide and maintain insurance, acceptable to the City, in full force and effect throughout the Term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Services by Consultant, its agents, representatives or employees.

Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Consultant shall provide the following scope and limits of insurance:

MINIMUM SCOPE OF INSURANCE. Consultant shall maintain the following types and limits of insurance.

2. MINIMUM LIMITS OF INSURANCE.

GENERAL LIABILITY INSURANCE. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted.

AUTOMOBILE LIABILITY INSURANCE. Consultant shall maintain automobile liability insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non -owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

PROFESSIONAL LIABILITY (ERRORS & OMISSIONS) INSURANCE. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $2,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.

WORKERS' COMPENSATION INSURANCE. Consultant shall maintain Workers' Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at least $1,000,000 per accident or disease). Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees and volunteers.

UMBRELLA OR EXCESS LIABILITY INSURANCE. [Optional depending on limits required]. As an option to meet the limits of insurance required by this Agreement, Consultant may obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer's 05/12/2025 City Council Agenda 205

liability. Such policy or policies shall include the following terms and conditions:
• A drop -down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall "follow form" to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies.
(B) OTHER PROVISIONS. The insurance policies are to contain, or be endorsed to contain, the following provisions: The Entity, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant, including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant's insurance (at least as broad as ISO Form CG 20 10 1185 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

PRIMARY COVERAGE
For any claims related to this contract, the Consultant's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 0104 13 as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the Consultant's insurance and shall not contribute to it.

NOTICE OF CANCELLATION
Consultant shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self -insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Consultant shall forthwith obtain and submit proof of substitute insurance.

WAIVER OF SUBROGATION
Consultant hereby grants to Entity a waiver of any right to subrogation which any insurer of said Consultant may acquire against the Entity by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the Entity has received a waiver of subrogation endorsement from the insurer. However, the Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of the Entity for all work performed by the Consultant, its employees, agents and sub - consultants.

SELF -INSURED RETENTIONS
Self -insured retentions must be declared to and approved by the Entity. The Entity may 05/12/2025 City Council Agenda 206

require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or Entity.

ACCEPTABILITY OF INSURERS
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the Entity.

VERIFICATION OF COVERAGE
Consultant shall furnish the Entity with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them. The Entity reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
(C) OTHER REQUIREMENTS. Consultant agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time.

I. Upon request from the City, Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides.

2. Any deductibles or self -insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.

3. The procuring of such required policy or policies of insurance shall not be construed to limit Consultant's liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.

4. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. 05/12/2025 City Council Agenda 207

Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City's own insurance or self-insurance shall be called upon to protect it as a named insured.

5. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City and shall require similar written express waivers and insurance clauses from each of its sub consultants.

6. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policy.
05/12/2025 City Council Agenda 208

EXHIBIT "D"

FEDERAL REQUIREMENTS
05/12/2025 City Council Agenda 209

of Yu

CALTRANS DISADVANTAGED BUSINESS ENTERPRISED (DBE)
FORMS
pups://yucaipa.sharepoim.com/sitestEngineeringgiShared Documents/0-Projects/CURRENT PKOJECTSt10866 - LWC of Live Oak Canyon RD r@ Wildwocd/RFP-Q for 100% Envir R 17 Design/RFP-RFQ LOC LWC Envir-cxcdoc
05/12/2025 City Council Agenda 210

Local Assistance Procedures Manual Exhibit 10-0I
Consultant Proposal DBE Commitment
EXHIBIT 10-01 CONSULTANT PROPOSAL DBE COMMITMENT

1. Local Agency: City of Yucaipa 2. Contract DBE Goal: 26%

3. Project Description: Low Water Crossing Replacement Project - Live Oak Canyon Road At Wildwood Creek

4. Project Location: Live Oak Canyon Road Over Wildwood Creek Southwest of 1-10, LWCOOLOO81

5. Consultant's Name: J. Smith & T. Muli, Inc. 6. Prime Certified DBE:

7. Description of Work, Service, or Materials

8. DBE
Certification

9. DBE Contact Information
o

10. DBE /o
Supplied
Number
Proj, Mgt, Civil Engineering Svcs, Technical
J. Smith & T. Muli, Inc.

Guidance, Consultation, QA/QC,
50981
adminCa jstminc.com, 949.329.3639

28.4%
Design/Calculations/Plan Preparation
Right of Way appraisal, Right of Way
Monument ROW, Inc.

Documentation, Rlght of Way Acquisition,
46456
info�a monumentrow.com, 800.577.0109

9.1 %
Dry Utility Relocation Coordination Svcs
Local Agency to Complete this Section

11. TOTAL CLAIMED DBE PARTICIPATION

37.5%

17. Local Agency Contract Number: 10866

18. Federal -Aid Project Number: BR-NBIL-5457 (534)
Consultant's Ranking after Evaluation:

IMPORTANT: Identify all DBE firms being claimed for credit, Local Agency certifies that all DBE certifications are valid and information on regardless of tier. Written confirmation of each listed DBE is this form is complete and accurate.
required.
jao94C)03/04/25

21. Local Agency Representative's Signature 22. Date
12 re' arers Signature 13. Date
Jonis Smith 949.329.3639

23. Local Agency Representative's Name 24. Phone

14. Preparer's Name 15. Phone
President

25. Local Agency Representative's Title

16. Preparer's Title
DISTRIBUTION: Original — Included with consultant's proposal to local agency.

ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-6410 or TDD (916) 654- 3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.

LPP 18-01
Page I of 2
January 2019
05/12/2025 City Council Agenda
211

Local Assistance Procedures Manual
Exhibit 10-02
Consultant Contract DBE Commitment
EXHIBIT 10-02 CONSULTANT CONTRACT DBE COMMITMENT

1. Local Agency: City of Yucaipa 2. Contract DBE Goal: 26%

3. Project Description: Low Water Crossing Replacement Project - Live Oak Canyon Road At Wildwood Creek

4. Project Location:

Live Oak Canyon Road Over Wildwood Creek Southwest of 1-10, LWCOOLOO81

5. Consultant's Name:

8. Total Dollar Amount for ALL Subconsultants:

6. Prime Certified DBE: ❑ 7. Total Contract Award Amount:

9. Total Number of ALL Subconsultants:

10. Description of Work, Service, or Materials
Supplied

11. DBE
Certification
Number

12. DBE Contact Information

13. DBE
Dollar
Amount
Proj, Mgt, Civil Engineering Svcs, Technical
Guidance, Consultation, QA/QC,
Design/Calculations/Plan Preparation
50981
J. Smith & T. Muli, Inc.
[email protected], 949.329.3639
$329,010
Right of Way appraisal, Right of Way
Documentation, Right of Way Acquisition,
D UtilityRelocation Coordination Svcs
46456
onument ROW, Inc.
[email protected], 800.577.0109
$105,844
Local Agency to Complete this Section

14. TOTAL CLAIMED DBE PARTICIPATION
$434,854

20. Local Agency Contract 10866
Ki—h—

37.5%

21. Federal -Aid Project Number: BR-NBIL-5457 (534)

22. Contract Execution
rlata
Local Agency certifies that all DBE certifications are valid and information on IMPORTANT: Identify all DBE firms being claimed for credit, this form is complete and accurate.
regardless of tier. Written confirmation of each listed DBE is required.
03/04/25

23. Local Agency Representative's Signature 24. Date

16. Date r
Jons Smith, PE 949.329.3639

25. Local Agency Representative's Name 26. Phone

17. Preparers Name 18. Phone
President

27. Local Agency Representative's Title

19. Preparer's Title
DISTRIBUTION: 1. Original — Local Agency

2. Copy — Caltrans District Local Assistance Engineer (DLAE). Failure to submit to DLAE within 30 days of contract execution may result in de -obligation of federal funds on contract.

Page 1 of 2 ends

Yucaipa City CouncilMay 12, 2025

Yucaipa City Council
May 12, 2025