Item No. 3
AGENDA REPORT
DATE: May 12, 2025
TO: Honorable Mayor and City Council
FROM: Ana V. Sauseda, Director of General Services/City Clerks X1 SUBJECT: FY26 Animal Care and Control Contract
RECOMMENDATION:
That the City Council authorize the Interim City Manager to execute Amendment No. 1 to the agreement with the County of San Bernardino for the provision of animal care and control services in an amount not to exceed $575,089.
BACKGROUND/DISCUSSION:
Since incorporation, animal care and control services have been provided, within the City of Yucaipa, through a contract with the Animal Care and Control (ACC) Division of the Public Health Department of the County of San Bernardino. These services include the provision of an Animal Control Officer to respond to calls for service seven days per week, and night mechanism for emergency service after normal hours and on holidays, vaccination clinics, dog licensing and renewals, impounding and shelter services for all animals caught at -large and providing for the return of all licensed dogs, whenever possible.
The current agreement for ACC services expires on June 30, 2025. The cost for services provided in the proposed agreement for FY26 will increase from $558,339 in FY 24/25 to the proposed $575,089 for FY26. In addition to the proposed increase, the City can expect to see a 3% annual adjustment per year moving forward.
The City pays for actual utilization of services and actual costs to provide those services. Since sufficient contingencies exist within the existing contract amount, the annual total cost for providing services is not expected to exceed the total contract amount. Historically, actual costs have remained significantly below the annual contract amount. Based on historical trends, staff is estimating usage at 60% or $340,000, which will be reflected in the FY26 budget. If additional usage occurs, up to the contract amount, the overage will be paid from the "contingency" in the non -department division. The compensation to be paid to the County for these services, as provided herein, shall be in full payment for all County's related services and expenses incurred in the performance hereof, including travel and per diem costs.
FISCAL IMPACT:
The budgetary fiscal impact of the recommendation is $340,000 in the General Services Division of the General Fund.
Attachment(s):
1. Animal Control Contract
0 Approved by.
ATTACHMENT 1
THE INFORMATION IN THIS BOX IS NOT A PART OF THE CONTRACT AND IS FOR COUNTY USE ONLY
SAN BERNARDINO
COUNTY
Contract Number
24-616 Al
SAP Number
Department of Public Health
Department Contract Representative
Telephone Number
Contractor
Contractor Representative
Telephone Number
Contract Term
Original Contract Amount
Amendment Amount
Total Contract Amount
Cost Center
Grant Number (if applicable)
IT IS HEREBY AGREED AS FOLLOWS:
Tarah Cendejas
909-832-0807
City of Yucaipa
Ana Sauseda, Director of General
Services/ City Clerk
909-797-2489 ext. 236
7/01/2024 through 6/30/26
$558,339
$575.089
$1,133,428
930026100
Not Armlicable
AMENDMENT NO 1
It is hereby agreed to amend Contract No. 24-616 effective July 1, 2025, as follows:
C. FISCAL PROVISIONS
Paragraph CA is amended to read as follows:
C.1 The maximum amount of payment under this Contract shall not exceed $1,133,428 for the period of Fiscal Year 24/25 through Fiscal Year 25/26 with the option to extend the contract one (1) additional year at the indicated amounts below. The consideration to be paid to the County, as provided herein, shall be in full payment for all services and expenses incurred in the performance hereof, including travel and per diem.
The maximum amount payable by City to County is broken down as follows:
Fiscal Year
Canvassing
Shelter and
Total
(FY)
Program
Field Services
Amount
FY 24/25
$57,840.68
$500,498.63
$558,339
Note
FY 25/26
$59,575.90
$515,513.59
$575,089
Optional
Canvassing
Shelter and
Total
Program
Field Services
Amount
Fiscal Year
(FY)
Optional
FY 26/27
$61,363.18
$530,979.00
$592,342
Extension
The payment schedule follows a 3% annual adjustment per year. Total Contract amount is not to exceed $1,133,428 during the second year contract and $1,725,770 if extended for a third year.
F. TERM OF CONTRACT
Paragraph F.1 is amended to read as follows:
F.1. This Contract is effective as of July 1, 2024 and is extended from its original expiration date of June 30, 2025, to expire June 30, 2026, but may be terminated earlier in accordance with provision Section G of this Contract. The Contract term may be extended an additional one-year by mutual agreement of the parties.
All other terms and conditions of Contract No. 24-616 remain in full force and effect.
This Amendment may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute one and the same Amendment. The parties shall be entitled to sign and transmit an electronic signature of this Amendment (whether by facsimile, PDF or other email transmission), which signature shall be binding on the party whose name is contained therein.
Each party providing an electronic signature agrees to promptly execute and deliver to the other party an original signed Amendment upon request.
IN WITNESS WHEREOF, the San Bernardino County and the Contractor have each caused this Contract to be subscribed by its respective duly authorized officers, on its behalf.
SAN BERNARDINO COUNTY
Dawn Rowe, Chair, Board of Supervisors
Dated:
SIGNED AND CERTIFIED THAT A COPY OF THIS
DOCUMENT HAS BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD
Lynna Monell
Clerk of the Board of Supervisors
of the San Bernardino County
By
Deputy
FOR COUNTY USE ONLY
Approved as to Legal Form
ON -
Daniel Pasek, Deputy County Counsel
City of Yucaipa
(Print or type name of corporation, company, contractor, etc.) By
►
(Authorized signature - sign in blue ink)
Name
Jennifer Crawford
(Print or type name of person signing contract)
Title
Interim City Manager
(Print or Type)
Dated:
34272 Yucaipa Boulevard
Address
Yucaipa, CA 92399
Reviewed for Contract Compliance
Reviewed/Approved by Department
Do -
Joshua Dugas, Director of Public Health
Date I Date I Date