CITY o!:
Item No
AGENDA REPORT
DATE: May 12, 2025
TO: Honorable Mayor and City Council
FROM: Trevor Benson, Public Safety Manager
SUBJECT: FY26 Sheriff's Schedule -A Contract
RECOMMENDATION:
Wi
That the City Council authorize the Mayor Pro Tern to execute an amendment to the Law Enforcement Services Contract between the City of Yucaipa and the San Bernardino County Sheriff's Department, for a total annual service contract in an amount not -to -exceed $13,870,394 less the annual personnel credit in the amount of $649,851, for a total net contract amount of not -to -exceed $13,220,543 for FY 2025-26.
BACKGROUND/DISCUSSION:
Since its incorporation, the City has always contracted for police services with the San Bernardino County Sheriff's Department (SBCSD). The SBCSD is an amazing agency, with dedicated members that have a mission and vision, which is in line with our community.
The SBCSD has completed their annual review of the Law Enforcement Services Contract (Contract) extension for the FY26 (Attachment #1). The Contract is reviewed annually to incorporate any cost -of -living adjustments that may be negotiated for SBCSD, both sworn and non -sworn. In addition, the Contract may be amended to reflect changes in non -negotiated items, such as liability bonding, workers compensation, vehicle and facility costs, services and supplies, and other administrative costs.
Currently, the Yucaipa Police Department has a deputy to 1,000 population ratio of 0.50, which is at the recommended ratio pursuant to the 2021 Yucaipa Police Department Staffing Study and Strategic Plan.
FISCAL IMPACT:
The recommendation results in a FY26 cost to the City of $13,220,543, which is included in the projected Public Safety Fund's FY26 Budget.
Attachment(s):
San Bernardino County Law Enforcement Contracts "Schedule A" FY26 Approved by:
ATTACHMENT 1
THE INFORMATION IN THIS BOX IS NOT A PART OF THE CONTRACT AND IS FOR COUNTY USE ONLY
SAN BERNAIMINO
COUNTY
Contract Number
94-526 A-41
SAP Number
N/A
Sheriff/Coroner/Public Administrator
Department Contract Representative
Telephone Number
Contractor
Contractor Representative
Telephone Number
Contract Term
Original Contract Amount
Amendment Amount
Total Contract Amount
Cost Center
IT IS HEREBY AGREED AS FOLLOWS:
Carolina Mendoza, Chief Deputy
Director of Sheriff's Administration
(909) 387-0640
City of Yucaipa
Jennifer Crawford, Interim City
Manager
(909) 797-2489 Ext. 223
07/01/2025 through 06/30/2026
$13,220,543
-----------------
$13,220,543
4413651000
AMENDMENT No. 41
Effective July 1, 2025, Contract No. 94-526 to provide law enforcement service to the City of Yucaipa is hereby amended by replacing Schedule A referred to in Section II. CONSIDERATION with the Schedule A attached hereto and incorporated herein by this reference.
Except as amended, all other terms and conditions of this Contract remain as stated therein.
Standard Contract Page 1 of 5
[With the exception of signatures, this page is intentionally left blank].
SAN BERNARDINO COUNTY
Dawn Rowe, Chair, Board of Supervisors
Dated:
SIGNED AND CERTIFIED THAT A COPY OF THIS
DOCUMENT HAS BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD
Lynna Monell
Clerk of the Board of Supervisors
San Bernardino County
By
Deputy
FOR COUNTY USE ONLY
Approved as to Legal Form
111N-
Grace B Parsons, Deputy County Counsel
Date
City of Yucaipa
(Print or type name of corporation, company, contractor, etc.) By ►
(Authorized signature - sign in blue ink)
Name Chris Venable
(Print or type name of person signing contract)
Title Mayor Pro Tern
(Print or Type)
Dated:
Address 34272 Yucaipa Boulevard
Yucaipa, CA 92399
Reviewed for Contract Compliance
ON -
Date
Reviewed/Approved by Department
Carolina Mendoza, Chief Deputy Director of
Sheriffs Administration
Date
SCHEDULE A
Law Enforcement Services Contract
City of Yucaipa
2025-26
Include 2 Additional MDCs
FY 2025-26
LEVEL OF SERVICE
COST
1.00 -
Captain
$
577,7651
1.00 -
Lieutenant
396,9691
6.00 -
Sergeant
1,949,112 1
3.00 -
Detective/Corporal
827,2921
26.00 -
Deputy Sheriff
5,970,822 1
2.00 -
School Resource Officer
459,294 1
3.00 -
Sheriffs Service Specialist
286,629 1
1.00 -
Administrative Assistant
96,898 1
4.00 -
Office Specialist
396,272 1
1.00 -
Motor Pool Services Assistant
98,788 1
14.00 -
Marked Unit
317,220 2
1.00 -
Marked Unit - Slick Top
22,659 2
5.00 -
Unmarked Unit
56,9772
2.00 -
Command Staff Vehicle
32,8142
4.00 -
Pickup truck
43,9302
2.00 -
Citizen Patrol Truck
17,526 2
Dispatch Services
724,671 1
59.00 -
HTs (Amortization, Access & Maintenance)
94,518
4.00 -
Additional MDCs
4,698
37.00 -
Taser Replacement (Amortized over 5-years)
38,170
Administrative Support
66,183
Office Automation
162,849
Body Worn Cameras
50,315
Vehicle Insurance
92,187
Personnel Liability & Bonding
928,685
Workers' Comp Experience Modification
(46,364)
County Administrative Cost
203,515
Cost for FY2025-26
$
13,870,394 1-5
Less Credit for Support Services to Unincorporated Areas $
(649,851) 1
Net Cost for FY 2025-26
$
13,220,543 1-5
Monthly Payment Schedule
1St
payment due July 15, 2025:
$1,101,711
2"d
through 12th payments due the 5th of each month:
$1,101,712
1 Personnel costs include salary and benefits and are subject to change by Board of Supervisors' action. Changes in salary and benefit costs will be billed to the City on a quarterly inwice. 2 Vehicle costs do not include fuel and maintenance. The City is responsible for fuel, repair and maintenance of all contract vehicles, including collision damage. All fuel, repair and maintenance costs incurred by the County will be billed to the City on a quarterly invoice.
3 No replacement cost is included for grant funded or donated vehicles. 4 Services and supplies will be billed to the City on a quarterly invoice. 5 Grant funded, donated and non -replaceable vehicles will incur a vehicle insurance and equipment connection cost for the period the vehicle is in use.
SCHEDULE A
Law Enforcement Services Contract
City of Yucaipa
2025-26
Additional Costs Billed Quarterly:
The City will be billed on a quarterly basis for the following items:
• Increase to salaries and benefits resulting from Board of Supervisors -approved changes to Memoranda of Understanding with the County's various employee organizations. • Actual overtime costs.
• Actual on -call costs.
• Actual costs of vehicle fuel, repair and maintenance, including the costs of collision repair. • Actual costs for services and supplies.
LEVEL OF SERVICE SUMMARY
SAFETY:
GENERAL:
Captain
- 1.00
Sheriffs Service Specialist -
3.00 Lieutenant
- 1.00
Administrative Assistant -
1.00 Sergeant
- 6.00
Office Specialist -
4.00 Detective/Corporal
- 3.00
Motor Pool Service Assistant -
1.00 Deputy Sheriff Tier 2
- 26.00
Dispatchers -
4.59 School Resc Officer
- 2.00
13.59 39.00
VEHICLES:
DONATED VEHICLES LIST:
Marked Patrol Units
- 14.00
DUI Trailer -Universal -
1.00 *
Marked Patrol Units -Slick Top
- 1.00
Tower Lights Trailer -
1.00 *
Safety Unmarked Units
- 5.00
Yamaha UTV -
1.00 *
Command Staff Units
- 2.00
Utility Trailer -Carson Runner -
1.00 *
Pickup Trucks
- 4.00
Display Board Trailer -
1.00 *
Citizen Patrol
- 2.00
Radar Trailer -Mighty Mover -
1.00 *
Donated Vehicles -Ins Only
- 8.00 *
Horse Trailer -Logan -
1.00 *
36.00 Generator -
1.00 *
TOTAL
8.00 * (Included for insurance costs and equipment connection fees only)
SCHEDULE A
Law Enforcement Services Contract
City of Yucaipa
2025-26
Credit for Support Services to Unincorporated Areas
LEVEL OF SERVICE
-0.12 -
Lieutenant
-0.78 -
Sergeant
-0.53 -
Detective/Corporal
-0.42 -
Sheriff's Service Specialist
-0.59 -
Office Specialist
-0.13 -
Motor Pool Services Assistant
Cost for FY2025-26 $
FY 2025-26
COST
(45,804)
(254,232)
(145,993)
(39,995)
(57,991)
(13,172)
(557,187)
Credit for Deputy Overtime
36 hrs/pay period x 26 pay periods (936 hours x $99.00/hour) $ (92,664) CREDIT FOR SUPPORT SERVICES $ (649,851)
' Personnel costs include salary and benefits and are subject to change by Board of Supervisors' action. Changes in salary and benefit costs will be billed to the City on a quarterly inwice.