Item No.
AGENDA REPORT
DATE: June 9, 2025
TO: Honorable Mayor and City Council
FROM: Megan Wolfe, Director of Community Services INN
SUBJECT: AAC Playground Boards
RECOMMENDATION:
5 That the City Council authorize the installation of Augmentative and Alternative Communication (AAC) Playground Boards.
BACKGROUND/DISCUSSION:
On March 26, 2025, Jennifer Lozano, representative of Playing Our Park Speech Therapy, P.C. presented information to the Park and Recreation Commission on AAC Playground Boards and their benefit to the community members with special needs. An AAC Playground Board is a visual support tool used to facilitate communication for individuals with limited verbal abilities. It features symbols or pictures that represent various words or phrases, enabling children and adults with speech and language impairments to express their thoughts, needs, and emotions more effectively. By pointing to the symbols, they can communicate with others and engage more fully in social interactions.
The introduction of communication boards in the City of Yucaipa parks with playgrounds can significantly impact the lives of children and adults who face communication challenges. The AAC Playground Boards foster inclusion, ensures equal access to recreation, and would make Yucaipa a more disability -friendly community. They can be made from wood or plastic and range in size but the recommended size for City of Yucaipa parks is 49"x 32". The cost will be approximately $2,000 per board including installation materials. The plan is to have the costs covered by donations received from local businesses. If approved, the donation efforts will be led by Jennifer Lozano and the installation will be completed by City staff.
On April 23, 2025, the Park and Recreation Commission discussed adding AAC Playground Boards to City Parks. The item carried 5-0 to move to City Council for consideration.
FISCAL IMPACT:
The recommendation does not result in a fiscal impact.
Attachments:
1. Communication Boards Guide
2. Installation Guide for Communication Boards
Approved by.
ATTACHMENT 1
A GUIDE FOR CITY AND PARK OFFICIALS
MAKING YOUR CITY'S PUBLIC
SPACES MORE INCLUSIVE
WITH COMMUNICATION
BOARDS
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"Offering public spaces in which all individuals are welcomed is part of the ADA law with physical accessibility options such as ramps. Your city can make individuals belong with
communication accessibility."
https://playgroundcommunicationboards.com
s�. COMMUNICATION DISPLAYS FOR PUBLIC SPACES
All children have a right to
communication access. Public
communication displays can
help achieve this goal.
AT A GLANCE
The basics
• What is a communication
board?
• Who can benefit from it?
• Why should I care?
Ordering Considerations
• Location
• Size options
• Materials
• Customzations
Installation Tips
• Fence attachments
• Wood boards
Creating a truly accessible
space is an ongoing effort.
At first we didn't think of
ramps, now you can't build
a space without them.
That's what I want to see for
communication
accessibility in the near
future too.
Barbara Fernandes, M.S CCC-SLP
Snarly Symbols CFO
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This document will serve as a guide to help city
officials understand the importance of
communication accessibility through the
implementation of communication boards in public
city areas.
We would like to present you with a vision and offer
support to help make this a reality.
HOW CAN WE HELP?
First, let us guide you through our vision of creating truly inclusive and communication -accessible public spaces.
From there, we'll take on the heavy lifting to make the process as straightforward and effortless as possible for your team.
Our multidisciplinary team —comprising speech -language pathologists, illustrators, and designers —will collaborate with your city officials to identify suitable locations for the boards. We'll help you choose the types of communication boards that best fit your needs and even offer custom
modifications, like incorporating your city's logo directly onto the boards.
Once the design is finalized, we handle the printing and shipping, delivering the finished boards right to your
doorstep, installation -ready. Our consultants will also offer expert advice on the optimal placement within parks and the best installation heights to maximize usability and accessibility.
https://playgroundcommunicationboards.com
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WHAT IS A COMMUNICATION BOARD?
A communication board is a strategically curated display of symbols and images designed to facilitate expressive communication. Users interact with the board by pointing to or touching specific images, allowing for a form of dialogue without relying solely on verbal skills.
This tool is particularly invaluable for children and individuals with communication challenges, such as those with Autism Spectrum Disorders, Apraxia of Speech, or multiple disabilities. By using the board, these individuals can effectively convey their thoughts, needs, and emotions to caregivers, peers, and community members.
Our communication boards are tailored to suit various environments, each featuring a vocabulary set that is contextually relevant to the specific location where the board is installed. Additionally, every purchase comes complete with user guidelines, ensuring that the board serves its purpose effectively and inclusively.
BENEFITS
Inclusion
Children can use the
communication board to interact
with play areas and to
communicate and connect with
other children on the playground.
Communication
Children can communicate with their
caregivers and peers through the use
of picture symbols.
Awareness
Some of our boards include language to
promote public awareness of speech -
language evaluations and services, and
special education services.
Learning
Like most other accessibility designs
communication boards will also facilitate
young children's learning of new
vocabulary and reading.
https://playgroundcommunicationboards.com
WHERE ARE THE BOARDS NEEDED?
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DIFFERENT PLACES, DIFFERENT WORDS NEEDED
The first step in the process would be to
identify the locations within your city that
would benefit the most from
communication boards. If you city budget
allows, consider making a communication
board a line item for any public location in
your town.
Once you have identified the locations, our
team will help you identify which boards
would be most appropriate for that
location. Depending on your the location,
our team may recommend customization
options.
One example is the word "swim" this is
likely a lot more relevant word if the
communication board will be placed at a
waterpark than at a playground.
THE PROCESS
01 02
03 04
05 06
07 Identify the public locations
Select the boards
Receive a customized quote
Place the order and submit logos
Design proof is submited for your
approval
Submit payment
We will ship the boards to you with
installation instructions
https://playgroundcommunicationboards.com
MEET THE BOARDS
CITY PA.YGROIIND BOARD:
Instructions for use
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Every city communication board by Smarty Symbols includes a QR that leads into a free speech generating app called Expressive GO! https://playgroundcommunicationboards.com
CITY WIDE INCLUSION PROJECT
Public Libraries:
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Our Water Activities Communication Boards can be customized with your facility's name, logo, and specific vocabulary related to water activities and attractions. The board includes vocabulary such as pool, lifeguard, slide, life jacket, swim, and more.
Choose from a wide selection of images and words from our internationally recognized special education image library, Smarty Symbols, ensuring that the board is tailored to your unique water activities setting.
https://playgroundcommunicationboards.com
CHOOSING THE RIGHT MATERIAL
It is much easier to get the board that fits your needs than trying to find a solution for the wrong board.
Plastic
Aluminu
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Most recommended
Board Base Pricing
SIZE
Medium Board (29x19in)
Large Board (39 x 25 in)
X-Large Board (48x31 in)
WOOD PLASTIC/
ALUMINUM
$1300.00 $1200.00
$1555.00 $1450.00
$1840.00 $1740.00
https://playgroundcommunicationboards.com
Materials:
• Plastic (6MM PVC/Sintra): These long-lasting signs are printed with UV ink on durable 6MM PVC plastic, making them suitable for both indoor and outdoor use. The plastic boards can be placed on wood back posts or attached to fences using zip ties or other methods. • Aluminum: Made from 3mm aluminum sheets sandwiching a solid polyethylene core, our aluminum signs are weather -resistant and perfect for water activity environments. They are printed with eco- friendly, weather, fade, and abrasion -resistant UV ink, and an optional extra UV protection glossy layer can be added for further protection. • Wooden (High -Density Fiberboard): Weather -resistant wooden signs are printed using a four-color UV printing process on high - density fiberboard. They are eco-friendly and resistant to weather, fading, and abrasion. These signs are approximately 0.5" thick. If you prefer a more natural look and want an environmentally friendly option, wooden signs might be the right choice. Unfinished edge may require additional protection with a wood finisher.
https://playgroundcommunicationboards.com
FRAMING
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• (2) Standard Flat Caps
• Both Top and Bottom T-rail
FRAME PRICING (FRAME ONLY)
SIZE
VINYL ALUMINUM
Large Board (40x25 in) $850.00 $1150.00
X-Large Board (48x50 in) $960.00 $1290.00
Our sign frames are only available for large and x-large signs https://playgroundco ' municationboards.com
CUSTOMIZATION OPTIONS
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Got a unique play area? We are ready to give you a fully custom communication board which includes icons that are specifically created for your playground. Our team will request that you submit photos and our illustrators will make sure the specific locations on your park are represented.
HUMANS ARE UNIQUE AND SO ARE
THE PLACES THEY DESIGN.
https://playgroundcommunicationboards.com
MEET A FEW OF OUR PROJECTS:
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OUR PAST CUSTOMIZATIONS SAMPLES:
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Customizations:
1. City Logo
2. English Only
3.Color
4. Park name Et Location
5. Donor's Logo
Customizations:
1.City Logo
2. Color
3. Language: Hawaiian 8- English
4. Park name Et Location
Customizations:
1.City Logo
2. Color
3. Language: Spanish Er English
4. Park name Et Location
Customizations:
1.City Logo
2. Playground Logo
3. Color
4. Language: Spanish 8- English
5. Park name Et Location
6.Custom icon designs
https://playgroun communica ion oares.com
READY TO HAVE POSITIVE
NEWS ARTICLES WRITTEN
ABOUT YOUR CITY?
TYPE:HEART-WARMING WHERE: EVERYWHERE
WHEN: BOARD INSTALLATION DAY
OLauren Przybyl
Yesterday at 6:00 AM .
COMMUNICATION IS KEY!!!
A North Texas mom is making a difference in the lives of kids who are non-verbal!
The City of Rowlett is about to put up a Communication Board at a City Park called Kids Kingdom because of a mom's big push.... See more
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READY TO MAKE AN IMPACT IN
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Visit our website to generate a quote.
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Contact us :
[email protected]
www.playgroundcommunicationboards.com
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INSTALLATION
GUIDE FOR
SMARTY SYMBOLS
COMMUNICATION BOARDS
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Unlocking Communication
Across All Environments
At Smarty Symbols, we believe in creating
spaces that speak to every child, nurturing
environments that foster learning, growth,
and connection. Our communication
boards are more than just tools; they are
gateways to new worlds of interaction and
understanding. Designed for versatility,
they are perfect for playgrounds, hospitals,
pediatric clinics, and beyond.
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INCLUSIVE DESIGN
Each board is crafted with inclusivity at its
heart, featuring visuals that reflect the
diversity of our communities.
VERSATILE USE:
Whether it's the lively backdrop of a
playground or the calming walls of a pediatric
clinic, our boards ensure that every space is a
place of learning and communication.
DURABILITY AND SAFETY:
Built to last, our communication boards are
made with high -quality materials that stand up
to the demands of both outdoor play and indoor
care environments.
www. s m a rtysy m bo l s. co m
Solution
This Installation Guide
Will Assist You With:
• Selecting the ideal location and height for your board to maximize accessibility. • Detailed step-by-step instructions for different installation scenarios. • Tips for maintaining your board to preserve its quality and appeal. 7;:)
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03 Copyright © 2024 Smarty Symbols, Inc. All rights reserved. This document and products listed are protected by U.S. and international copyright and intellectual property laws. Smarty Symbols products are covered by one or more copyright certificate.
Smarty Symbols is a registered trademark or trademark of Smarty Symbols, Inc. in the United States and/or other jurisdictions. All other marks and names mentioned herein may be trademarks of their respective companies.
www.smartysymbols.com 04
www.playgroundcommunicationboards.com
Customizing Your Space with Smarty
Symbols Communication Boards
Materials and Durability
Plastic (6MM PVC/Sintra)
Our PVC boards are crafted from 6MM thick PVC plastic,
ensuring longevity and durability.
• Key Features:
o UV Resistant: Printed with UV ink, perfect for
maintaining color and detail under sunlight.
o Versatility: Suitable for both indoor and outdoor
environments. Can be easily mounted on wood back
posts or secured to fences with zip ties.
O Ease of Installation: Lightweight yet sturdy, easy to handle and install.
Aluminum
Constructed from 3mm aluminum sheets with a solid
polyethylene core.
• Key Features:
O Weather -Resistant: Ideal for areas exposed to water
or damp conditions, such as pool sides or coastal
playgrounds.
O Durability: Eco-friendly UV ink printing ensures
resistance to fading and abrasion. Optional extra UV
protective glossy layer for enhanced durability.
O Professional Finish: Sleek and modern, these signs
offer a high -end look while being extremely
functional.
O Lightweight: Aluminum is lighter than many metals
and materials, which means it can reduce the
energy consumption and carbon emissions
associated with transportation and installation.
www.smartysymbols.com 05
Understanding how to choose and utilize the optimal board size for your specific environment is crucial. Whether you're enhancing a playground, a hospital, or a pediatric clinic, here's how each size can be effectively used:
0 MEDIUM
29x l9inches
Perfect for:
Smaller, intimate settings such as:
• private therapy rooms,
• nurse stations,
• pediatrics doctor room
• specific playground structure ( when
attaching to the structure - multiple
boards)
• Libraries
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without overwhelming the area.
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LARGE
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Perfect for:
Larger shared spaces such as:
• larger classrooms,
• pediatric wards,
• small playground areas,
• school cafeterias,
• smaller playgrounds,
• indoor play areas,
• museums, aquariums, etc
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Perfect for:
Larger shared spaces such as:
• larger classrooms,
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• small playground areas,
• school cafeterias,
• smaller playgrounds,
• indoor play areas,
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08 Height Guidelines:
These are not billboards for adults; our communication boards are installed at a child's eye level, making every interaction kid -friendly and easily accessible.
To ensure your communication boards
are both accessible and effective, it is
crucial to consider various factors when
deciding on their installation heights.
Our guidelines are meticulously
designed to accommodate the diverse
needs of all users, including children
and individuals using wheelchairs. This
section provides detailed height
recommendations for our
communication boards, tailored to
optimize visibility, reach, and usability
across different environments and
audiences.
www.smartysymbols.com
www.playgroundcommunicationboards.com
Key Considerations for
Installation Heights:
01 02
03 04
Make sure children can touch
both top and lower rows
Place Boards to be
Accessibility for Wheelchair
Users
Children must be able to
visually scan to find all the
words
Mixes age playground may
require compromises
Balancing Board Size and Installation
Height for Diverse Age Groups
The height at which boards are installed should be determined based on the average eye level of the primary users in that environment. For instance, boards intended for preschool -aged children should be placed lower to accommodate their shorter stature, ensuring that all symbols and words are within easy sight and reach.
Medium (29x19 inches)
The medium-sized boards (29x19 inches) serve as an excellent example of how these factors must be adjusted based on the age and height of the children group using the board.
Pre-K to 2nd Grade
General Recommended Height: 47 inches
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We aim to foster autonomy among young
learners. Placing boards at their eye level
allows them to use these tools independently,
without needing help from adults. This
promotes self -guided learning and
interaction, essential elements in their
developmental journey.
Positioned too high, they become billboards; too low, they are overlooked. Just right, they are powerful tools for
communication and learning.
www.smartysymbols.com
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X-Large (48x 31 inches)
General Recommended Height: 47 to 55 inches
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Tailored for tiny hands and curious minds, our boards should be intentionally positioned within the reach of children, not adults, fostering independence and interaction at every turn.
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www.playgroundcommunicationboards.com
Optimal Height Settings for Shared Spaces
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In environments where communication boards are used by children, it's crucial to install these tools at heights that are accessible and engaging for the specific age groups they serve. To cater to the needs of children from Pre-K to 5th grade, we have specific recommendations for the placement of the top of the board relative to the floor.
Balancing Accessibility Across Ages
• Finding the Middle Ground: In playgrounds where space is shared across a broad age range from Pre-K through 5th grade, finding a compromise height that accommodates all users is key. Installing the board at an intermediate height of 34-36 inches can serve as an excellent middle ground. This height makes the board accessible to younger students while still being comfortably usable by older children.
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www.playgroundcommunicationboards.com
Ensuring Accessibility for Wheelchair Users
Creating an inclusive environment means ensuring that our communication boards are fully accessible to everyone, including those using wheelchairs. To achieve this, specific considerations must be made regarding the installation heights and positioning of the boards. Here's our approach to making sure every word on our communication boards is within reach for wheelchair users:
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ADA Compliance:
We follow the Americans with
Disabilities Act (ADA) guidelines
closely to determine the optimal
heights for our communication
boards. These standards help ensure
that individuals in wheelchairs can
easily see and interact with the board
without any physical strain.
Consider Placement for Pre-k to 2nd
To accommodate the seated position of wheelchair users, we recommend installing the boards such that the entire content, especially the uppermost words, is comfortably within line of sight and reach. This typically means that the center of the board should not be higher than 48 inches from the floor, allowing full visibility and usability.
Unobstructed Access:
It's crucial that the area in front of the communication boards is kept clear of any obstacles that might hinder a wheelchair user's ability to get close enough to use the board effectively. This includes ensuring adequate space for maneuvering wheelchairs without restriction.
Installation Styles
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Wooden or metal posts may be necessary
to install the boards. The posts can be
purchased from your local home
improvement store. School districts may
have personnel with experience in
installing these signs. This may also be a
great task for a handy parent to volunteer
to help with. The PTA can also be a great
resource for installation volunteers.
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The boards come with pre -drilled holes. If your
playground has a fenced area, you can use zip ties
to attach the board.
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EQUIPMENT
Having the board close to the playground equipment is better. If you have an area directly on the equipment, you can consider using it to hold your board.
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www.playgroundcommunicationboards.com
1 If you have access to a wall near the playground space. You may use screws to attach the board directly to the wall. A plastic or alluminum material are recommended for this set up.
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Installation Styles
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The boards come with pre -
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has a fenced area, you can
use zip ties to attach the
board.
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space more inclusive
If you haven't yet experienced the difference a Smarty Symbols communication board can make, we invite you to reach out and learn more. Together, we can create environments that not only meet the diverse needs of all users but also inspire learning, foster growth, and break down barriers to communication.
www.playgroundcommunicationboards.com
[email protected]
0 (972)275-6763