Item No. 8
AGENDA REPORT
DATE: June 9, 2025
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineer R.
Landon Kern, Assistant City Engineer Lk
Crystal Campbell, Associate Engineer cC
SUBJECT: Award of Contract — Fire Station #2 Concrete Repair Project — Project No. 11230 RECOMMENDATION:
That the City Council:
1) Award and authorize the Interim City Manager to execute a contract, and the Interim City Manager or her designee administer the terms of the contract to the lowest responsive bidder, 4D Surface Management of Yucaipa, CA in the amount of $193,385 for the Fire Station #2 Concrete Repair Project — Project No. 11230 (Project); and 2) Approve the amounts of $48,000 for construction contract contingency and the amount of $20,000 for construction contract administration, staff time, testing, and inspection, for a total construction budget in the amount of $261,385; and 3) Authorize the Interim City Manager or her designee to administer the distribution of the contract contingency; and
4) Approve the plans and specifications prepared for the Project.
BACKGROUND/DISCUSSION:
The Fire Station #2 Concrete Apron Repair Project (Project) is included in the FY 2024/25 Capital Improvement Program (CIP). Improvements are needed to maintain access and accommodate current and future equipment in the parking lot of the City of Yucaipa Fire Station #2 located at 32664 Yucaipa Boulevard. Age and wear -and -tear have degraded the existing paved parking lot surface causing cracks and puddling during rain events. The Project includes the removal of the existing paved surface, construction of new PCC concrete pavement and a retaining wall to accommodate the transition to existing site features. These improvements will replace the failing pavement and resolve drainage issues. The Project will add years to the operational life of the fire station facility, and meet the adopted 2025 City Council goal to enhance emergency preparedness/management capabilities.
The Project was advertised for construction bids on April, 9th, 2025. On May 12th, 2025, ten (10) sealed bids were received and opened as follows:
Contractor
Bid Amount
4D Surface Management
$193,384.50
DM Contracting, Inc.
$230,984.50
Scorpion Backhoe
$238,490.65
Leonida Builders, Inc.
$238,730.40
Three Peaks Corp.
$261,914.00
VAN Engineering
$292,058.00
S&H Civilworks
$344,193.00
Gentry General Engineering
$347,848.00
KNC Construction Inc.
$430,582.21
Wright Construction
$550,000.00
4D Surface Management of Yucaipa, CA, is the apparent responsive low bidder. Staff reviewed the bid documents and has determined that the documents meet the requirements of the construction contract specifications. 4D Surface Management has performed similar work for other agencies, and their work has been deemed satisfactory. As a result, staff recommends that the City Council award and authorize the Interim City Manager to execute a contract for the Project with 4D Surface Management in the amount of $193,385.
FISCAL IMPACT:
The Project cost in the amount of $261,385 is included in the adopted FY25 Capital Improvement Program.
Attachment(s):
1. Bid Summary
2. Construction Agreement — 4D Surface Management
Approved by:
ATTACHMENT 1
Fire Station#2 Concrete Apron Repair
Project No.11230
ientry General Engineering,
Inc.
KNC Construction Inc12244
Apple Valley Rd 5144
Wright Construction 2625
South Sante Fe Ave
San Marcos, CA 92069
Item
No.
Item Description
Qty
Unit Unit Price
Extension
Unit Price
Extension
Unit Price
Extension
1 Mobilization
1 LS
$8,000.00
$8,000.00
$43,770.15
$43,770.15
$45,000.00
$45,000.00
2 Grade Site Per Plan to Include Export
I
LS
$55,000.00
$55,000.00
$40,800.00
$40,800.00
$130,000.00
$130,000.00
3 Sawcut, Remove And Dispose Of Existing Asphalt Pavement 8,783
SF
$4.00
$35,132.00
$4.70
$41,280.10
$3.00
$26,349.00
4 Sawcut, Remove And Dispose Of Existing Pcc Concrete
Pavement
4,875
SF
$5.00
$24,375.00
$4.04
$19,695.00
$4.00
$19,500.00
5 Remove And Dispose Of Existing Retaining Wall
35 LF
$125.00
$4,375.00
$238.85
$8,359.75
$75.00
$2,625.00
6 Remove. Salvage And Re -Install Concrete Curb Stops
6 EA
$293.00
$1,758.00
$240.00
$1,440.00
$100.00
$600.00
7 Install Wreu6l,t Inm.Sreel
80 LF
$138.00
$11,040.00
$262.80
$21,024.00
$137.50
$11,000.00
Handrail On Retaining Wall
8 Construct 6" PCC Concrete Over 12" Compacted Native
(560c-3250)$10.50
13.472
SF
$141,456.00
$12.91
$173,923.52
$21.50
$289,648.00
9 Construct Retaining Wall Per City Standards
152
LF
$336.00
$51,072.00
$414.83
$63,054.16
5120.00
$18,240.00
10 Place 3' Wide X 3' Deep Gravel Bed Behind Wall
23 CY
$480.00
$11,040.00
$551.11
512,675.53
$130.43
$2,999.89
11 Thermoplastic Parking Lot Striping Per Plan
1 LS
$4,600.00
$4,600.00
54,560.00
$4,560.00
$4,038.11
$4,038.11
Total
$347,848.00
Total
$430,582.21
Total
$550,000.00
1 ATTACHMENT 2
AGREEMENT
THIS AGREEMENT is made and entered into this 9th day of June 2025, by and between the City of Yucaipa, a municipal corporation, hereinafter referred to as "City", and 4D Surface Management, Inc.
located at P.O. Box 123
Contractor / Company Name Street Address
Yucaipa
City
CA 92399 (909)797-0419 hereinafter referred to as "Contractor".
State Zip Code Phone
PROJECT: Fire Station #2 Concrete Apron Repair Project No.11230 WITNESSETH, in this consideration of their covenants, the parties hereto agree as follows:
The contract documents for the Project shall consist of the Notice Inviting Sealed Bids, Instructions to Bidders, Proposal, General Specifications, Standard Specifications, Special Provisions, Plans, and all referenced specifications and appendices; together with this Agreement and all required bonds, insurance certificates, permits, notices, and affidavits; and also including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to insure its completion in an acceptable manner (collectively, the "Contract Documents"). The Contract Documents are made a part hereof as though fully set forth herein.
In consideration of such work, City agrees to pay Contractor and Contractor agrees to accept the sum of One Hundred Ninety -Eight Thousand Three Hundred Eighty -Four and Fifty Cents ($198,384.50) in the manner provided in the Contract Documents and subject to adjustment provided therein.
Concurrently with the execution of this Agreement, Contractor shall file with the City the bonds and certificates of insurance specified in the Contract Documents and subject to adjustment provided therein.
This Contract shall not be assigned without the written permission of the City Council.
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written.
ATTEST: CITY OF YUCAIPA
A Municipal Corporation
Ana Sauseda, City Clerk
Jennifer Crawford, Interim City Date
Manager
FUNDS AVAILABLE/INSURANCE CONTRACTOR:
APPROVED:
Phillip White, Director of Finance
Fermin G. Preciado, Director of
Development Services/City Engineer
APPROVED AS TO FORM:
Steven Graham, City Attorney
4D Surface Management, Inc Date