CITY OF
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AGENDA REPORT
Item No. 10
DATE: June 9, 2025
TO: Honorable Mayor and City Council
FROM: Cory Gorham, Senior Management Analyst
SUBJECT: Adopt Resolution 2025-15 — Designation of Authorized Agents for Emergency Management Performance Grant (EMPG)
RECOMMENDATION:
That the City Council:
1. Adopt Resolution No. 2025-15, A Resolution of the City Council of the City of Yucaipa, California, Designating Authorized Agents for the Purpose of Applying for and Administering the Emergency Management Performance Grant (EMPG).
2. Authorize the designated agents to execute for and on behalf of the City of Yucaipa any actions necessary for the purpose of obtaining federal financial assistance under the EMPG Program.
BACKGROUND/DISCUSSION:
The Emergency Management Performance Grant (EMPG) Program is a federally funded grant administered by the Federal Emergency Management Agency (FEMA) and sub -granted through the California Governor's Office of Emergency Services (Cal OES). The purpose of the EMPG is to support comprehensive emergency management programs at the local level and to encourage the improvement of mitigation, preparedness, response and recovery capabilities for all hazards.
The City of Yucaipa participates in the EMPG Program annually in coordination with Cal OES.
This partnership allows the City to strengthen its local emergency preparedness programs and sustain its capacity to prevent, mitigate, respond to, and recover from disasters. Over the past five years, grant funding has supported personnel costs related to the planning and implementation of biannual CERT training, CERT refresher course, management of the CERT volunteer program, emergency management training for City staff, and continuation of the Sound the Alarm — Home Safety Campaign in which smoke alarms are installed in the coaches of mobile home residents.
EMPG funding varies each year and grant awards are determined through a calculation of a base amount plus an add -on based on population served. Listed below are the grant award amounts for the last two program years.
Program Year
Grant Award
2023
$16,837
2024
$15,561*
2025
TBD
*The FY24 Project Approval Notification Letter has not been received yet.
In compliance with the City's Grant Administration Policy and Purchasing Policy and Procedures, the City Manager (or designee) is authorized to apply for and accept the grant awards based on the grant award falling within the purchasing authority limits.
As a requirement of the grant, Cal OES mandates that applicants submit a Governing Body Resolution designating one or more Authorized Agents (AAs) by name or position title. These AAs are empowered to act on behalf of the governing body to execute actions necessary for each grant application and subaward. The resolution may remain valid for up to three grant cycles. If approved, the resolution will apply towards program years 2023, 2024, and 2025.
FISCAL IMPACT:
The recommendations do not result in a fiscal impact.
Attachment(s):
1. Resolution No. 2025-15
2. FY23 EMPG Allocation Matrix
3. FY23 Project Approval Notification Letter
4. FY24 EMPG Allocation Matrix
c
Approved b
ATTACHMENT 1
RESOLUTION NO. 2025-15
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUCAIPA,
CALIFORNIA, DESIGNATING AUTHORIZED AGENTS FOR THE
PURPOSE OF APPLYING FOR AND ADMINISTERING THE
EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)
PROGRAM
WHEREAS, the Emergency Management Performance Grant (EMPG) Program is a federally funded grant administered by the Federal Emergency Management Agency (FEMA) and sub -granted through the California Governor's Office of Emergency Services (Cal OES); and WHEREAS, the purpose of the EMPG Program is to support comprehensive emergency management programs at the local level and to encourage the improvement of mitigation, preparedness, response, and recovery capabilities for all hazards; and WHEREAS, the City of Yucaipa participates annually in the EMPG Program in coordination with Cal OES to strengthen local emergency preparedness programs and sustain the City's capacity to prevent, mitigate, respond to, and recover from disasters; and WHEREAS, EMPG funding has historically supported the City in various emergency management efforts, including Community Emergency Response Team (CERT) training and program management, emergency preparedness education, staff training, and home safety initiatives; and
WHEREAS, the City's participation in the EMPG Program complies with the City's Grant Administration Policy and Purchasing Policy and Procedures, which authorize the City Manager or designee to apply for and accept such grants; and
WHEREAS, Cal OES requires a Governing Body Resolution (GBR) designating Authorized Agents who are empowered to act on behalf of the City Council for purposes of the EMPG Program, including executing necessary documents for application and subaward; and WHEREAS, this Resolution will be valid for EMPG Program Years 2023, 2024, and 2025.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YUCAIPA HEREBY RESOLVES AS FOLLOWS:
Section 1.
Section 2.
The City Manager, Public Safety Manager, and Senior Management Analyst are hereby authorized as the designated Authorized Agent(s) for the City of Yucaipa to act on behalf of the City in all matters pertaining to the EMPG Program, including applying for, accepting, executing, and submitting all necessary documents and assurances.
The City of Yucaipa, through its designated Authorized Agent(s), shall provide for the establishment and maintenance of proper fiscal and programmatic records as required by Cal OES.
Section 3. This Resolution shall remain in effect for EMPG Program Years 2023, 2024, and 2025 unless rescinded or superseded by a subsequent resolution.
PASSED, APPROVED, and ADOPTED this 9th day of June, 2025.
Jon Thorp, Mayor
ATTEST:
Ana V. Sauseda, MMC
Director of General Services/City Clerk
ATTACHMENT 2
San Bernardino County Office of Emergency Services
FY2023 Emergency Management Performance Grant (EMPG)
Allocation Matrix
City/Town/Jurisdictions
Population
(POP)
Adelanto
Apple Valley
Barstow
Big Bear Lake
Chino
Chino Hills
Colton
County Unincorporated
Fontana
Grand Terrace
Hesperia
Highland
Loma Linda
Montclair
Needles
Ontario
Rancho Cucamonga
Redlands
Rialto
San Bernardino
Twentynine Palms
Upland (Planning provided by OES)
Victorville
Yucaipa
Yucca Valley
OES
M&A (5% of grant)
Total
36,656
74,996
24,918
4,914
93,137
77,058
53,154
297,482
213,851
12,814
100,041
55,984
25,228
37,494
4,756
180,717
173,545
71,972
102,985
223,230
25,929
78,376
137,193
53,991
21,635
2,182,056
Base
Total
Per Capita Allocation
$ 13,000 $ 2,605 $ 15,605
$ 13,000
$ 13,000
$ 13,000
$ 13,000
$ 13,000
$ 13,000
$ 5,330
1,771
349
6,619
5,476
3,777
$ 13,000
$ 21,141
$ 13,000
$ 13,000
$ 13,000
$ 13,000
$ 15,198
911
7,110
3,979
$ 13,000
1,793
$ 13,000
$ 13,000
$ 13,000
$ 13,000
$ 13,000
$ 13,000
$ 13,000
$ 13,000
$ 13,000
$ 13,000
$ 13,000
$ 13,000
$ 50,000
2,665
338
$ 12,843
$ 12,333
5,115
7,319
$ 15,864
1,843
5,570
9,750
3,837
1,538
$ 18,330
$ 14,771
$ 13,349
$ 19,619
$ 18,476
$ 16,777
$ 34,141
$ 28,198
$ 13,911
$ 20,110
$ 16,979
$ 14,793
$ 15,665
$ 13,338
$ 25,843
$ 25,333
$ 18,115
$ 20,319
$ 28,864
$ 14,843
$ 18,570
$ 22,750
$ 16,837
$ 14,538
$ 50,000
- $ 27,899
$ 375,000 $ 155,072 $ 557,970
OES Total $ 102,711
(lncudes OES Allocation of $50k, County Unincorp.,
and Upland)
M&A $ 27,899
OES/M&A Total $ 130,609
Participating Jurisdictions $ 427,361 Estimated
Jurisdictions Opting Out
TOTAL EMPG $ 557,970
Calculation is SBCounty Allocation - M&A - Base Amount / Total Population = .126% per capita
ATTACHMENT 3
I.
C
May 24, 2024
1743 Miro Way, Rialto, CA 92376 1 Phone: 909.356.3998 Fax: 909.356.3965 www.SBCounty.gov
Office of Emergency Services
Luther Snoke
Chief Executive Officer
Crisanta Gonzalez
Director
TO: FISCAL YEAR 2023 (FY23) EMERGENCY MANAGEMENT PERFORMANCE
GRANT (EMPG) PROGRAM SUBRECIPIENTS
SUBJECT: FY23 EMPG PROJECT APPROVAL NOTIFICATION
This letter is to inform you that your city/town's application for the FY 23 Emergency Management Performance Grant (EMPG) Program has been approved. Please consider this letter as an official authorization to proceed with your organization's FY 23 EMPG project(s), on the condition additional approval(s) may be required before incurring additional costs (Environmental and Historic Preservation screening (EHP), Sole Source, etc.).
The performance period for the Operational Area's Grant is conducted from July 1, 2023, to May 31, 2025. In accordance with timelines required by the State of California and the Federal Emergency Management Agency (FEMA), we are requesting your organization reconcile all projects and submit final reports to the Grants Administration Unit. All projects must be completed on or before May 31, 2025. Final documentation and reviews must be submitted on or before June 6, 2025.
All Emergency Management Performance Grant prerequisites to include deliverables, reports, and supporting documentation must be submitted to the Grants Administration Unit with the authorized agent's signature (wet blue ink).
Please adhere to the following procedures below:
1. Match: The EMPG grant requires a dollar -for -dollar cost share and can be fulfilled by utilizing non-federal dollars, via cash or in -kind match (in -kind must have prior approval, please see attached FY 23 EMPG Match Guidance). When requesting reimbursement, both the cash match and in -kind match must be submitted with proper supporting documentation.
2. Modifications: Any changes to the previously submitted project will require pre -approval from the State of California, prior to incurring any cost(s).
3. Performance Reports: Track and report all cumulative project progress/status and submit quarterly reports.
4. Reimbursement Requests: Please submit copies of original invoices clearly outlining the grant item(s) purchased, proof of payment(s), SAM.gov verification, (two) sets of color photos (equip), (three) quotes/bids, payroll reports, and personnel activity reports. For the complete list of requirements, please refer to the attached Grant Reimbursement Checklist (attached).
BOARD OF SUPERVISORS
COL. PAUL COOK (REF.) JESSIi ARMENDAREZ DAWN RoWE
Vice Chairman, First District Second District Chair.Tird District
CURT HAGMAN
Fourth District
JOE BACA, JR.
Fifth District
SUBJECT
DATE
PAGE2of2
Directions and guidance have been provided for you with any additional grant information as outlined in the State and Federal guidelines. The FY 23 EMPG Subrecipient Agreement and FY 23 Application Workbook, have been previously completed and signed by your jurisdiction. In addition, please be advised that acceptance of the FY 23 EMPG grant funds make your jurisdiction subject to compliance with the FY 23 EMPG Grant Assurances.
Please review the attached FY Emergency Management Performance Grant, Approved Project Worksheet for details and allocation amounts. If project modification(s) are required, please contact the Grants Administrative Unit.
Submit signed documents electronically to Gustavo Mendoza at qustavo.mendoza([email protected] and mail the original with wet signature to:
San Bernardino Office of Emergency Services
Attn: Grant Administration Unit
1743 Miro Way.
Rialto, CA 92376-8630
Crisanta Gonzalez
Director
Office of Emergency Services
CG:gm
cc: Grant Administration Unit
Attachments
ATTACHMENT 4
Attachment N
San Bernardino County Office of Emergency Services
FY2024 Emergency Management Performance Grant (EMPG)
Allocation Matrix
City/Town/Jurisdictions
Population
(POP)
Total
Base Per Capita Allocation
Adelanto
36,131
$ 13,000
$ 1,720
$ 14,720
Apple Valley
74,322
$ 13,000
$ 3,538
$ 16,538
Barstow
24,669
$ 13,000
$ 1,174
$ 14,174
Big Bear Lake
4,958
$ 13,000
$ 236
$ 13,236
Chino
92,585
$ 13,000
$ 4,407
$ 17,407
Chino Hills
76,414
$ 13,000
$ 3,637
$ 16,637
Colton
52,778
$ 13,000
$ 2,512
$ 15,512
County Unincorporated
295,763
$ 13,000
$ 14,078
$ 27,078
Fontana
214,223
$ 13,000
$ 10,197
$ 23,197
Grand Terrace
12,771
$ 13,000
$ 608
$ 13,608
Hesperia
100,087
$ 13,000
$ 4,764
$ 17,764
Highland
55,676
$ 13,000
$ 2,650
$ 15,650
Loma Linda
24,965
$ 13,000
$ 1,188
$ 14,188
Montclair
37,211
$ 13,000
$ 1,771
$ 14,771
Needles
4,769
$ 13,000
$ 227
$ 13,227
Ontario
181,224
$ 13,000
$ 8,626
$ 21,626
Rancho Cucamonga
173,316
$ 13,000
$ 8,250
$ 21,250
Redlands
72,696
$ 13,000
$ 3,460
$ 16,460
Rialto
103,097
$ 13,000
$ 4,907
$ 17,907
San Bernardino
226,541
$ 13,000
$ 10,783
$ 23,783
Twentynine Palms
25,346
$ 13,000
$ 1,206
$ 14,206
Upland (Planning provided by OES)
78,285
$ 13,000
$ 3,726
$ 16,726
Victorville
138,202
$ 13,000
$ 6,578
$ 19,578
Yucaipa
53,810
$ 13,000
$ 2,561
$ 15,561
Yucca Valley
21,594
$ 13,000
$ 1,028
$ 14,028
OES
$
$ 50,000
$ 50,000
M&A (5% of grant)
$ -
$ 25,202
Total
2,181,433
$ 375,000
$ 103,836
$ 504,038
OES Total $ 93,805
(Incudes OES Allocation of $50k, County Unincorp.,
and Upland)
M&A $ 25,202
OES/M&A Total $ 119,007
Participating Jurisdictions $ 385,031 Estimated
Jurisdictions Opting Out $
TOTAL EMPG $ 504,038
Calc is SB County Allocation - M&A - Base Amount / Total Population = .047600% per capita