CITY OF
DATE: August 11, 2025
TO:
AGENDA REPORT
Honorable Mayor and City Council
Item No.
FROM: Fermin Preciado, Director of Development Services/City Engineer Scott Washburn, Deputy Director of Public Works
Todd Gutjahr, Public Works Analyst
8 SUBJECT: Contract Amendment No. 1 with Econolite Systems - Traffic Signal Maintenance and Repair Services
RECOMMENDATION:
That the City Council authorize Contract Amendment No. 1 with Econolite Systems (Econolite) for Traffic Signal Maintenance and Repair Services in the amount of $20,000.
BACKGROUND/DISCUSSION:
On June 24, 2024, the City Council approved and authorized a contract with Econolite for Traffic Signal Maintenance and Repair Services, totaling $150,000 per year for FY25, FY26, and FY27. This contract includes provisions for operations and maintenance services, as well as emergency repair services for the City's traffic signal systems.
In June of 2025, Econolite was required to perform emergency repair services and replacement of a pedestrian activated flashing crosswalk traffic signal system at the intersection of Yucaipa Boulevard and 2nd Street, which was damaged in a traffic collision. Repair costs were approximately $20,200.
Staff will coordinate with the Yucaipa Police Department and the City Attorney's office to seek reimbursement from the responsible party for the repair and replacement costs.
These emergency repair services caused the contract amount to be exceeded. Accordingly, staff is requesting authorization to execute Amendment No. 1.
FISCAL IMPACT:
No budget adjustment is being requested as the existing FY25 Budget is sufficient. Additionally, if reimbursement attempts are successful, revenue will be recognized up to the $20,200 incurred.
Attachment:
1. Amendment No. 1 — Econolite Systems
Approved by: ��-
ATTACHMENT 1
AMENDMENT NO. 1 TO PROVIDE ON -CALL TRAFFIC SIGNAL
MAINTENANCE AND REPAIR SERVICES
THIS AMENDMENT, made and entered into this 116 day of August 2025, by and between Econoite Sytems, hereinafter called "CONSULTANT," and City of Yucaipa, a municipal corporation, hereinafter called "City."
NOW, THEREFORE, CONSULTANT and CITY mutually agree as follows:
Subject to the terms and conditions of the original agreement dated June 24, 2024, between the subject CONSULTANT and the City of Yucaipa, Amendment No. 1 to the original agreement for FY25 shall be as follows for the additional contract services.
Original Agreement Amount (Maintenance/Operations/Repair Services) Amendment No. 1 (Repair Services)
$150,000.00
$ 20,000.00
Revised Agreement Amount $170,000.00
CITY Fee and Payment Thereof
The CITY will pay the CONSULTANT for services rendered, based on the industry standard "Schedule of Rates" agreed upon by both parties for FY25, in the total amount NOT TO EXCEED $170,000 for the work required to complete On -Call Traffic Signal Maintenance and Repair Services in the City of Yucaipa.
IN WITNESS WHEREOF, the parties hereto have executed this agreement on the 116 day of August 2025.
Econolite Systems City of Yucaipa
Date
Authorized Agent for City Date
Jennifer Crawford
Interim City Manager