CITY OF
Item No.
AGENDA REPORT
DATE: August 25, 2025
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineer Landon Kern, Assistant City Engineer LK
Crystal Campbell, Associate Engineer c
3 SUBJECT: Award of Contract Work — Fiscal Year 2025/2026 Concrete Program— Project No. 11241
RECOMMENDATION:
That the City Council:
1) Award and authorize the Interim City Manager to execute a contract, and the Interim City Manager or her designee to administer the terms of the contract to the lowest responsible bidder, VAN Engineering, Inc. of Wildomar, CA in the amount $155,140 for the FY 2025/2026 Concrete Program, Project No. 11241 (Program); and 2) Approve the amounts of $18,000 for construction contract contingency and $10,000 for construction contract administration, staff time and inspection costs for a total construction budget in the amount of $183,140; and
3) Authorize the Interim City Manager or her designee to administer the distribution of the construction contract contingency; and
4) Approve the plans and specifications prepared for the contract for Project.
BACKGROUND/DISCUSSION:
On April 28, 2025, City Council approved the FY2025/2026 Pavement Management Program (PMP).
Included as a part of the PMP is the Concrete Program (Program).
The Program is intended to meet the City's goal to improve pedestrian and ADA access throughout the City as part of the ADA Transition Plan adopted by the City Council on February 22, 2016. The proposed Program includes the replacement of cracked, broken or deteriorated concrete sidewalk, driveway approaches, curb & gutter, cross -gutter, and replacement of curb ramps at various locations throughout the City. The sections of sidewalk being replaced have been reported by residents and the general public. The reported sidewalk related concerns have been processed through the Public Works Department's GIS based maintenance reporting system and have been verified by staff prior to adding the repairs to the Program. Also included in the Program are bus stop pad enhancements paid for with matching TDA grant funds awarded to the City by SBCTA in 2021 and accepted by City Council on
February 28, 2022. Also included in the Program are sidewalk enhancements at the 7th Street Park paid for with funds from the 7th Street Rehabilitation Project included in the adopted FY26 Capital Improvement Program.
Staff publicly advertised the Program for construction bids and on August 5th, 2025, eight (8) bids were received from contractors as follows:
Contractor
Bid Amount
VAN Engineering, Inc.
$155,140
Carter Enterprises Group DBA Pavement Rehab Company
$161,890
S&H Civilworks
$178,370
Horizon Underground, Inc.
$193,312
DASH Construction Company, Inc.
$193,350
CT&T Concrete Paving, Inc.
$197,581
Gentry General Engineering, Inc.
$198,902
Calmex Engineering, Inc.
$376,031
VAN Engineering, Inc. of Wildomar, CA, is the apparent lowest responsible bidder. The Engineer's Estimate for the Program is $165,000. Staff has reviewed the bid documents and determined that the documents meet the requirements of the contract specifications. VAN Engineering, Inc. has completed similar projects in the past for other agencies and their work has been deemed satisfactory.
FISCAL IMPACT:
The recommendations result in a fiscal impact of $183,140 which is included in the FY26 Budget in the Street Maintenance (PMP) Fund.
Attachments:
1. Bid Summaries
2. Contract Agreements
Approved by:
ATTACHMENT 1
2025/2026 CONCRETE PROGRAM - Project No. 11241
Owner: City of Yucaipa
Bid Opening: 8/5/25 I " marks an allowance
S&H Civilworks
CT&T Concrete Paving, Inc.
IIorizon Underground, Inc.
Carter Enterprises Group
Gentry General Eng. Inc.
Calmez Engineering, Inc.
DASH Construction Co
VAN Engineering Inc.
1801 Hilltop Dr
Colton, CA 92324
Bid Status:Valid
3254 S. Diamond Bar Blvd #275
Diamond Bar, CA 91765
Bid Status:Valid
1595 Mounlain Ave
Norco, CA 92860
Bid Status:Valid
22711 La Palma Ave
Yorba Linda, CA 92887
Bid Status:Not Valid
320 W. Tropica Rancho Rd
Colton, CA 92324
Bid Status:Valid
2750 S. Lilac Ave.
Bloomingtn, CA 92316
Bid Status:Valid
6320 Canoga Ave #220
Woodland Hills, CA 91367
Bid Status:Valid
36520 Villa Del Sol
Wildomar, CA 92595
Bid Status:Valid
COMPLETE GOPHER AND RODENT CONTROL - PROJECT NO. 11215
Bem # Item Description Quantity I Unit of Measure
Unit Price hear Total
Unil Price Item Total
Unit Price Item Total
Unit Price Item Total
Unit Price Item Total
Unit Price Item Total
Uni! Price Item Total
Unit Price Dem Total
Bid Schedule A
1 REMOVE AND REPLACE 4" CONCRETE SIDEWALK,
COMPLETE IN PLACE PER CITY STANDARD 115-2
2,550
SF
$ 14.00
$ 35,700.00
$ 16.55
$ 42,202.50
$ 16.00
$ 40,800.00
$ 14.00
$ 35,700.00
$ 13.50
$ 34,425.00
$ 32.00
$ 81,600.00
$ 20.00
$ 51,000.00
$ 18.00
$ 45,900.00
2 REMOVE AND RECONSTRUCT CONCRETE CURB
AND GUTTER, COMPLETE IN PLACE, PER CITY
STANDARD 120-1
472
LF
$ 100.00
$ 47,200.00
$ 68.06
$ 32,124.32
$ 97.00
$ 45,734.00
$ 80.00
$ 37,760.00
$ 98.00
$ 46,256.00
$ 200.00
$ 94,400.00
$ 75.00
$ 35,400.00
$ 60.00
$ 28,320.00
3 REMOVE AND RECONSTRUCT CONCRETE CROSS
GUTTER AND/OR SPANDREL, COMPLETE TN PLACE,
PER CITY STANDARD 122-1 AND APWA STANDARD 122-
3 350
SF
$ 25.00
$ 8,750.00
$ 52.55
$ 18,392.50
S 46.00
$ 16,100.00
$ 28.00
$ 9,800.00
$ 41.00
$ 14,350.00
$ 87.00
$ 30,450.00
$ 40.00
$ 14,000.00
$ 28.00
$ 9,800.00
4 REMOVE AND RECONSTRUCT CONCRETE
RESIDENTIAL DRIVEWAY APPROACH PER CITY STD
DWG 109-2 (MODIFIED)
846
SF
$ 20.00
$ 16,920.00
$ 25.74
$ 21,776.04
$ 23.00
$ 19,458.00
$ 23.00
$ 19,458.00
$ 26.00
$ 21,996.00
$ 34.00
$ 28,764.00
$ 25.00
$ 21,150.00
$ 20.00
$ 16,920.00
5 REMOVE AND RECONSTRUCT CONCRETE CURB RAMP
WITH RETAINING CURB PER CALTRANS STD RSP A88-
A CASE C
1 EA
$ 8,000.00
$ 8,000.00
$ 10,594.11
$ 10,594.11
$ 13,300.00
$ 13,300.00
$ 5,657.00
$ 5,657.00
$ 7,800.00
$ 7,800.00
$ 20,252.00
$ 20,252.00
$ 8,500.00
$ 8,500.00
$ 12,500.00
$ 12,500.00
6 CONSTRUCT 8" PCC CONCRETE CURB TYPE A1-8 (NO
GUTTER) PER APWA STANDARD 120-3
350
LF
80 $ 28,000.00
$ 70.27
$ 24,594.50
$ 35.00
$ 12,250.00
$ 55.00
$ 19,250.00
$ 95.00
S 33,250.00
$ 100.00
$ 35,000.00
$ 50.00
$ 17,500.00
$ 50.00
$ 17,500.00
Total ScheduleA
$ 144,570.00
$ 149,683.97
$ 147,692.00
$ 127,625.00
$ 158,077.00
$ 290,466.00
$ 147,550.00
$ 130,940.00'
Bid Schedule B
7 CONSTRUCT 4" CONCRETE SIDEWALK, COMPLETE IN
PLACE PER CITY STANDARD 115-2
130
SF
20 $ 2,600.00
$ 42.74
$ 5,556.20
$ 14.00
$ 1,820.00
$ 35.00
$ 4,550.00
$ 20.00
$ 2,600.00
$ 61.00
$ 7,930.00
$ 20.00
$ 2,600.00
$ 20.00
$ 2,600.00
8 CONSTRUCT 8" PCC CONCRETE CURB TYPE Al-8 (NO
GUTTER) PER APWA STD 120-3
25 LF
100
$ 2,500.00
$ 152.69
$ 3,817.25
$ 30.00
$ 750.00
$ 175.00
$ 4,375.00
$ 113.00
$ 2,825.00
$ 163.00
$ 4,075.00
$ 50.00
$ 1,250.00
$ 40.00
$ 1,000.00
$ 2,250.00
9 REMOVE, REPLACE AND REPAIR EXISTING
LANDSCAPE AND IRRIGATION DISTURBED BY NEW
CONCRETE CONSTRUCTION
150
SF
5 $ 750.00
$ 31.47
$ 4,720.50
$ 13.00
$ 1,950.00
$ 15.00
$ 2,250.00
$ 3.00
$ 450.00
$ 100.00
$ 15,000.00
$ 10.00
$ 1,500.00
$ 15.00
Total Schedule B
$ 5,850.00
$ 14,093.95
$ 4,520.00
$ 11,175.00
$ 5,875.00
$ 27,005.00
$ 5,350.00
$ 5,850.00
Bid Schedule C
10 CONSTRUCT 4" CONCRETE SIDEWALK, COMPLETE IN
PLACE PER CITY STANDARD 115-2
1,300
SF
14 $ 18,200.00
$ 13.20
$ 17,160.00
$ 14.00
$ 18,200.00
$ 10.00
$ 13,000.00
$ 22.50
$ 29,250.00
$ 16.00
$ 20,800.00
$ 20.00
$ 26,000.00
$ 10.00
$ 13,000.00
11 CONSTRUCT 4" DEEP, 2' WIDE GRASS SWALE TO
DAYLIGHT
1 LS
2500
$ 2,500.00
$ 3,446.76
$ 3,446.76
$ 4,500.00
$ 4,500.00
$ 2,500.00
$ 2,500.00
$ 1,100.00
$ 1,100.00
$ 9,960.00
$ 9,960.00
$ 1,150.00
$ 1,150.00
$ 2,500.00
$ 2,500.00
12 REMOVE, REPLACE AND REPAIR EXISTING
LANDSCAPE AND IRRIGATION DISTURBED BY NEW
CONCRETE CONSTRUCTION
1,300
SF
5 $ 6,500.00
$ 8.82
$ 11,466.00
$ 13.00
$ 16 900.00
$ 4.00
$ 5,200.00
$ 3.00
$ 3,900.00
$ 20.00
$ 26,000.00
$ 10.00
$ 13,000.00
$ 2.00
$ 2,600.00
13 REMOVE AND DISPOSE OF EXISTING 3'X3' CONCRETE
PAD
I
EA
750
$ 750.00
$ 1,730.24
$ 1,730.24
$ 1,500.00
$ 1,500.00
$ 2,390.00
$ 2,390.00
$ 700.00
5 700.00
$ 1,800.00
$ 1,800.00
$ 300.00
$ 300.00
$ 250.00
$ 250.00
Total Schedule C
$ 27,950.00
$ 33,803.00
$ 41,100.00
$ 23,090.00
$ 34,950,00
$ 58,560.00
$ 40,450.00
$ 18,350.00
TOTAL
5 178,370.00
$ 197,580.92
5 193,312.00
$ 161,390.00
5 198,902.00
$ 376,031.00
$ 193,350.00
S 155,140.00
Submitted Bid Amount
$ 178,370.00
$ 197,580.92
$ 193,312.00
$ 161,890.00
$ 198,902.00
S 376,031.00
$ 193,350.00
S 155,140.00
RANK
3 6
4 2
7 8
5 1
Listed Subs
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
ATTACHMENT 2
AGREEMENT
THIS AGREEMENT is made and entered into this 25th day of August, 2025 by and between the City of Yucaipa, a municipal corporation, hereinafter referred to as "City", and VAN Engineering, Inc
, located at 36520 Villa Del Sol
Contractor / Company Name Street Address
Wildomar
City
CA 92595 (951)331-1506 hereinafter referred to as "Contractor".
State Zip Code Phone
PROJECT: 2025/2026 CONCRETE PROGRAM — PROJECT NO. 11241.
WITNESSETH, in this consideration of their covenants, the parties hereto agree as follows:
The contract documents for the Project shall consist of the Notice Inviting Sealed Bids, Instructions to Bidders, Proposal, General Specifications, Standard Specifications, Special Provisions, Plans, and all referenced specifications and appendices; together with this Agreement and all required bonds, insurance certificates, permits, notices, and affidavits; and also including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to insure its completion in an acceptable manner (collectively, the "Contract Documents"). The Contract Documents are made a part hereof as though fully set forth herein.
In consideration of such work, City agrees to pay Contractor and Contractor agrees to accept the sum of One Hundred Fifty -Five Thousand, One Hundred Forty Dollars and No/Cents, ($155,140.00) in the manner provided in the Contract Documents and subject to adjustment provided therein.
Concurrently with the execution of this Agreement, Contractor shall file with the City the bonds and certificates of insurance specified in the Contract Documents and subject to adjustment provided therein.
This Contract shall not be assigned without the written permission of the City Council.
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written.
ATTEST: CITY OF YUCAIPA
A Municipal Corporation
Ana Sauseda,
Director of General
Services/City Clerk
Date
Jennifer Crawford, Interim City Date
Manager
FUNDS AVAILABLE: CONTRACTOR:
Phillip White,
Director of Finance
Fermin G. Preciado
Director of Development
Services/City Engineer
APPROVED AS TO FORM:
Steven Graham Pacifico, City Attorney
VAN Engineering, Inc. Date