Item No. 7
AGENDA REPORT
DATE: October 27, 2025
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineer Scott Washburn, Deputy Director of Public Works
SUBJECT: Concrete Picnic Table Purchase
RECOMMENDATION:
That the City Council approve and authorize the Interim City Manager to execute a purchase contract for the acquisition of sixty (60) Concrete Picnic Tables from Outdoor Creations Inc, for the Community Center Park.
BACKGROUND/DISCUSSION:
Yucaipa's parks, particularly Yucaipa Community Park, are central to the city's recreational and outdoor life, serving as hosts for numerous events and public gatherings throughout the year. An assessment of current park infrastructure has identified a significant deficit in quality seating and picnic tables. Many existing picnic tables and benches are nearing the end of their useful life, showing signs of wear, and do not provide sufficient seating to accommodate park visitors.
The proposed picnic tables are a durable, low -maintenance, and aesthetically pleasing concrete design. Their robust construction is well -suited for high -traffic public use and provides significant resistance to vandalism, theft, or movement. This ensures a longer service life and minimal replacement costs. The picnic tables will be strategically placed in areas with high foot traffic, including around performance stages, walking paths, and picnic areas, to maximize public benefit and use.
The total estimated cost for the acquisition and installation of 60 picnic tables is approximately $71,762. This includes the cost of shipping, tax, and delivery. Funding for this purchase is included in the General Fund FY26 Budget. The proposed cost has been verified against multiple vendor quotes to ensure it represents a competitive price for quality, durable public seating.
The following table includes the quotes received from vendors for the proposed purchase.
Vendor
Amount (w/ tax and fees)
Outdoor Creations Inc.
$71,762.00
QCP Corp.
$139,890.00
Miracle Playground
$129,788.00
FISCAL IMPACT:
The recommendation does not result in a fiscal impact.
Attachments:
1. Picnic Table Quotes
Approved by:
ATTACHMENT 1
QUOTATION
AUTHORIZED SALES PERSON SIGNATURE
Tim L. Hudson 8/13/25
Outdoor Creations Inc. (new 9/03/24)
2270 Barney Road
Anderson, CA 96007
USA
PH# 530-365-6106
Email [email protected]
SOLD TO
FX# 530-365-5129
Date: 8/13/25 ��// 7al�l\
Quote No.: Q9540 OUTDOOR
CREATIONS
INC.
SHIP TO
Yucaipa, City of
Accounts Payable
34272 Yucaipa Blvd.
Yucaipa, CA 92399
USA
City of Yucaipa 92" FSS Tables
Scott Washburn
[email protected]
Yucaipa, CA 92399
Sales Rep
Good Thru
Terms
Purchase Order
Tim L. Hudson
9/12/25
Net 30 Days
Qty.
UOM
Model #
Description
Unit Price
Amount
60 1
EA
EA
100FSS
Smooth Finish
Acrylic Sealer
Natural
Shipping
92" Smooth Top Picnic Table FS legs
Smooth Finish
Acrylic Sealer
Natural
Must Be Taxed, Company Owned Truck
930.00
10,800.00
55,800.00
10,800.00
PLEASE FILL IN THE REQUIRED INFORMATION ON THE ADDITIONAL PAGE WITH THE TERMS AND CONDITIONS.
Please sign here to confirm your order and acknowledge that you have read and understand our terms and conditions
Subtotal
66,600.00
Sales Tax
5,161.50
TOTAL
71, 761.50
Final sales tax wi I be
Forklift required upon delivery unless other arrangements made prior to order. calculated at time of shipping.
STANDARD DELIVERY A.R.O AND APPROVED SUBMITTALS/ORDER IS 16+ WEEKS (Does not apply to custom products).
QCO 4i_s4n
Prepared By Cynthia Chavez Created Date 8/21/2025
Email cynthia.chavez @qcp-corp.com Expiration Date 9/21/2025 Quote Number 00004484 Delivered By 11/7/2025
GSS Primary Quote 0017621
Specifier NO SPECIFIER
Contact Name SCOTT WASHBURN
Contact Email [email protected]
Bill To Name CITY OF YUCAIPA
Bill To
JENN/FINANCE DEPT
YUCAIPA, CA 92399
USA
Payment Terms NET 30
Job Name COMMUNITY CENTER PARK
Job Address 34900 OAK GLEN ROAD
City YUCAIPA
State CA
Zip Code 92399
**CMAS PRICING #4-24-1005 ***
Quantity Product Code Product Notes
Sales Price Subtotat
60.00 l QLMR72PT
72"LX72"WX30"HT PRECAST
COLOR: Natural
TEXTURE: Craftman's Etch
SEALER: Permashield 4200
OTHER NOTES:
Subtotal $121,277.40
Shipping $8,000.00
Tax Total $10,611,78
Order Total $139,889.18
Deposit A deposit of 0 percent (deposit amount of $0) is required before production begins.
S2,021.29 S121,277.40
Terms and Conditions
The Price Quotation above is subject to these Terms and Conditions. and if this order is accepted by QCP, at its sole discretion, the Price Quotation and these Terms and Conditions, together, constitute the Agreement between Customer (sometimes referred to herein as "Customer" and or "Purchaser") and Quick Crete Products Corp ("QCP"). By signing the last page of these Terms and Conditions, Customer confirms that they have read these Terms and Conditions, they know the Price Quotation above is subject to these Terms and Conditions, and they knowingly accept, and agree to be bound by the provisions and terms contained herein.
1. Purchase Orders: All purchase orders are to be issued to QCP Corp PO Box 639, Norco, CA 92860-0639. Customer acknowledges that QCP is a material supplier, not a contractor.
2. Delivery & Installation: All orders ship upon completion of fabrication. If Customer is unable to accept delivery of the goods on the scheduled approved delivery date above, Customer will be assessed storage fees, calculated based on the square footage of storage required for the goods and the duration of the storage period. Storage fees must be paid to and collected by QCP prior to shipping Customer's product. If rescheduling delivery is necessary, Customer must notify QCP at least 72 hours prior to delivery to avoid a restocking fee penalty of 10% of the total order. QCP is a supplier only and ships via common carrier. Upon (Y'.P C:nrn • 7R1 Parkririn¢ Avn Nmmn rA P7R6n • (RFif) 7fR-R4R4
QCO
delivery of the goods, unless indicated otherwise. Customer is responsible for the offloading, placement and the installation in accordance with architect and/or engineer's instructions. Customer is responsible for and must provide any and all necessary permits required for the intended use of the goods, and upon delivery and acceptance of the goods, Customer represents and warrants that they have all necessary permits and permissions to accept and use the goods in the way they intend. Deliveries are made "RAIN" or "SHINE." Customer shall be responsible for count, model numbers, and/or specifications on all written or verbal quotations made by QCP and QCP reserves the right to change the order price if quantity changes. QCP is not responsible for any taxes, fees, and special handling charges associated with customs and international trade, and such taxes, fees and charges shall be the sole responsibility of Customer. As all products are made to order, once they are delivered to Customer, there are no exchanges and no refunds.
3. Order Changes & Cancellations: Customers will be assessed a cancellation or change -of -order fee based on the percentage of project completion and QCP's costs incurred at the point of cancellation or change of order. Therefore, if 25% of the project is finished at the time Customer cancels or changes their order, they will be assessed a fee of 25% of the original order purchase price, plus any additional costs incurred by QCP in their process of fulfilling and manufacturing the order. Notice of cancellation must be provided to QCP in a writing signed by the purchaser, and such notice is not considered given until receipt is confirmed by QCP in writing. Notice of Customer's desire and intent to change their order must be given to QCP in a writing, signed by Customer, and such notice is not considered given until receipt is confirmed by QCP in writing. Customer must pay any applicable change of order fees prior to delivery of the changed order.
4. Orders: Orders placed but not released after 90 days may be subject to repricing.
5. Sales Tax & Other Expenses: Tax is estimated. Actual tax will be charged on final invoice and shall be payable by the Customer/Purchaser. U.S. customers must provide a valid sales tax exemption or resale certificate to remove tax liability. Any excises, levies or taxes which QCP may be required to pay or collect under any existing or future law, upon or with respect to the sale, purchase, delivery, storage, processing, use, consumption or transportation of any of the material covered hereby shall be Customer's responsibility, and Customer agrees to pay the amount thereof to QCP.
6. Freight: Split shipments will typically increase the freight charges. Freight splits require written approval prior to releasing the shipment. The customer must inspect all shipments for damage before signing for delivery. Damaged product must be noted on bill of lading before the driver leaves and reported to QCP within 24hrs of delivery.
7. Warranty & Liability: QCP products. purchased new, are guaranteed free from defects in material and workmanship, under normal use, for a period of one year from the original date of delivery to the initial purchaser. Damage incurred from vandalism and acts of God are not covered. Drilling of any kind, and any other alteration or use of the materials that would weaken or impair the structural integrity of the materials and products, are not considered normal use, and will not be covered under this warranty.
Replacement and repair shall be at the discretion of QCP. QCP shall not be liable to Customer or any other party for loss of property, loss of use, loss of savings, loss of profits, installation charges, special damages, incidental damages, consequential damages, damages arising out of the use or inability to use the material, indirect or other similar damages arising from breach of warranty, breach of contract. negligence, or any other legal theory; even if QCP or its agent has been advised of the possibility of such loss and/or damages.
In the event of a claim for defective goods, QCP shall be allowed to inspect such materials, or upon request, shall be furnished a sample of such materials. Goods claimed to be defective shall not be returned without QCP prior written authorization, and QCP shall only be liable to replace, or credit Customer, at QCP's option, for defective materials. _
8. Force Majeure: QCP shall not be liable for its failure to perform due to causes beyond its reasonable control, including but not limited to, acts of God, strikes, labor difficulties, judicial action, fire, flood, war, sabotage, riot, breakdowns or failure of plant or equipment, delays in or lack of transportation, government allocations, delays of supplies or unavailability of material or any other cause beyond QCP's control. If QCP, in its sole discretion, determines that its performance would result in QCP incurring a loss (JCP Cr rn • 7'31 Perkririne Ave Nnrrn C;A g226(1 • (R661 7nR-:34'34
because of causes beyond QCP's control, QCP may terminate this Agreement, without penalty or obligation to Customer.
9. Payment, Shipment & Title of Goods: Shipments and deliveries shall be subject to approval of QCP credit department. QCP reserves the right to demand Customer give a security interest in Customers inventory to QCP before making any shipment to Customer that is not COD. If Customer fails to fulfill the terms of payment, QCP may defer further shipments or may, at its option, cancel any unshipped balance. No failure of QCP to exercise any right accruing from any default by Customer shall impair QCP's rights in the event Customer subsequently defaults. In the event QCP has a security interest in your inventory, this invoice shall become a demand notice.
QCP shall retain title of the goods sold until the goods are paid for in full. If payment is not made when due, QCP may, at its option and without notice, enter the premises where the goods may be located and repossess the goods. This reservation of title in QCP and the right to repossess shall be in addition to any and all other remedies QCP may have under law or equity. Any and all of the above -mentioned remedies may be used at the same time and the use of any of these shall not constitute a waiver of the right to use any other available remedies.
Customer agrees to pay within the terms specified on the invoice/price quotation. Any delinquent account will bear interest at 2°i0 per month, or 24% per year. Customer agrees to pay all reasonable collection costs and attorney's fees incurred in collection of this account.
10. Governing Law: This transaction shall be governed by and construed in accordance with the laws of the State of California, without regard to principles of conflicts of law. The parties expressly consent to be subject to the exclusive jurisdiction of the State Courts of California. The parties agree that receipt of an order in Riverside County, constitutes performance, and that Riverside County, Corona Court, is the proper venue for all legal disputes.
11. General Provisions: The above Terms and Conditions represent the entire agreement between QCP and the Customer with respect to the sale of goods supplied hereunder and cannot be modified except by a new written contract signed by both QCP and the Customer. If any provision of these Terms and Conditions or portion thereof shall be held void or unenforceable, all other provisions and portions thereof shall continue in full force and effect.
Customer agrees their acknowledgment on the bottom of this page shall constitute their acceptance of the terms and conditions contained herein and/or referred to in QCP's Price Quotation. By signing below, Customer agrees to be contractually bound for the above -mentioned products and/or services.
12. Remittance Options For information on paying via credit card, ACH, direct bank transfer, or wire please email us at [email protected]. Please note all credit card charges will be subject to a 3% surcharge. Mail payments to:
QCP Corp, AR Dept.
PO Box 639
Norco, CA 92860
Acknowledgment/Approval
Customer Signature:
Customer Name:
Date:
Care Corn • 7'11 Parkririne AvP Norm CA 92RAfl • (R68I 7n'1-:14:14
Xtutat2t Pe419)to boa sus.
1101 California Avenue
Suite 209
Corona, CA 92881
Phone # (800) 264-7225
Fax # (877) 215-3869
www.miracleplayground.com
Estimate Number
MPS 2079
Estimate Date
08-25-2025
Expiration Date
09-24-2025
Customer
City of Yucaipa
Name
Scott Washburn
Phone
(909) 649-5981
Email
[email protected]
Sales Rep
Marc Wolfe
Email
[email protected]
Payment Terms
Net 30
Project Name
City of Yucaipa - Oval Top Concrete Table from Kay Park Item # & Description
Quantity
Total
Kay Park
DVAL TOP TABLE 84" x 60" x 30`°
60 $105,000.00
$105,000.00
8.75% Sales Tax $9,187.50
Product Total
$114,187.50
Item
Description
Quantity
Rate
Freight Kaypark
Freight Kaypark
Shipping and Handling charges for
Kaypark equipment. All prices are FOB
Kaypark factory.
1 $15,600.00
$15,600.00
Sales Tax
$0.00
Shipping, Handling and Non Taxable Services Total $15,600.00 Grand Total
$129, 787.50
NOTES AND EXCLUSIONS:
• This estimate shall not become binding until signed and returned for approval. • A signature indicates acceptance of all terms, conditions, and prices listed. • A signed quote will not substitute for a Purchase Order if one is required by the Customer. • Exclusions: All Unloading, Storage, Installation, Site Work, Fees & Permits, outside of the quoted above. • Footing calculations for playground equipment can be added for an additional fee if required • Please note, in most locations, any shade (METAL, FABRIC, or PLASTIC) in excess of 120 sqft requires a building permit.
• It is the CUSTOMER'S RESPONSIBILITY to confirm with the local building department if permitting is necessary.
• If permitting is necessary, it is the CUSTOMER'S RESPONSIB1LTY to request, pay, and obtain these permits.
• IF INCLUDED IN THE QUOTE PRICING, WE will provide the stamped engineering that is required to obtain the permit. The CUSTOMER provides everything else such as permit application, fee payment, site plan, etc.
• Your shade order will not be placed in the manufacturing queue until you have provided us the approved drawings.
• Because the permitting process varies greatly between agencies, any stated lead time does NOT include the permitting process.