Amended Item No. 1
AGENDA REPORT
DATE: October 30, 2025
TO: Honorable Mayor and City Council
FROM: Phillip White, Director of Finance
Jennifer Crawford, Interim City Manager
SUBJECT: Payment Reports
RECOMMENDATION:
That the City Council provide direction to staff on the timing of distribution of payments.
BACKGROUND/DISCUSSION:
The printing and distribution of checks has temporarily stopped following City Council's direction on October 13, 2025. Processing and distribution of payments will restart following this meeting.
Accounts payable checks are printed following the process discussed at the October 27, 2025 City Council meeting. Check runs are typically processed weekly. Attachment 1 is a report of checks printed and not yet distributed.
As discussed at the October 27, 2025 additional payments are subject to their own unique internal control pathway. These additional payment types include:
• Purchasing Card — these payments are automatically swept from the City's bank account.
Approval prior to payment requires shutting off the card. • Petty cash — prior approval requires an approval form prior to the cash being provided. • Debt Service — debt service payments are made by wire. Prior approval is possible and would require new processes to be built. The timing of debt service payments is not flexible. • Payroll — prior approval requires time -sensitive reviews of the payroll register (Attachment 2). • Public Employees Retirement System — ACH payment that requires time -sensitive reviews (Attachment 3).
• Federal and State withholdings — ACH payment that requires time -sensitive reviews (Attachment 4).
FISCAL IMPACT:
The recommendation does not result in a fiscal impact.
Attachments:
1. Accounts payable checks
2. Payroll Register — confidential information under separate cover
3. Public Employees Retirement System — confidential information under separate cover
4. Federal and State withholding - confidential information under separate cover
ATTACHMENT 1
City of Yucaipa
DETAIL INVOICE LIST
CASH ACCOUNT: 99900100 10001
CHECK RUN: 101525DP 10/15/2025
ENDOR VENDOR NAME
PURPOSE
AMOUNT
10587 WILLIAM L. JOHNSTON
10092 ALLIANT INSURANCE SERVICES INC
10756
10756
10756
10756
10756
10756
10756
10756
AMAZON
AMAZON
AMAZON
AMAZON
AMAZON
AMAZON
AMAZON
AMAZON
CAPITAL
CAPITAL
CAPITAL
CAPITAL
CAPITAL
CAPITAL
CAPITAL
CAPITAL
SERVICES INC
SERVICES INC
SERVICES INC
SERVICES INC
SERVICES INC
SERVICES INC
SERVICES INC
SERVICES INC
11603 B&R CONSULTING ENGINEERS INC
11603 B&R CONSULTING ENGINEERS INC
10321 CALMAT CO DBA VULCAN MATERIALS
10321 CALMAT CO DBA VULCAN MATERIALS
10321 CALMAT CO DBA VULCAN MATERIALS
10058
10058
10058
10058
10058
10058
10058
10058
10058
10058
CROWN
CROWN
CROWN
CROWN
CROWN
CROWN
CROWN
CROWN
CROWN
CROWN
HARDWARE,
HARDWARE,
HARDWARE,
HARDWARE,
HARDWARE,
HARDWARE,
HARDWARE,
HARDWARE,
HARDWARE,
HARDWARE,
INC
INC
INC
INC
INC
INC
INC
INC
INC
INC
12136 TK GALE ENTERPRISE
11990
11990
11990
10444
10444
10444
10444
ECONOLITE SYSTEMS INC
ECONOLITE SYSTEMS INC
ECONOLITE SYSTEMS INC
EXCEL
EXCEL
EXCEL
EXCEL
LANDSCAPE INC
LANDSCAPE INC
LANDSCAPE INC
LANDSCAPE INC
11600 KALMIKOV ENTERPRISES INC
11600 KALMIKOV ENTERPRISES INC
10490
10490
10490
10490
FLYERS ENERGY LLC
FLYERS ENERGY LLC
FLYERS ENERGY LLC
FLYERS ENERGY LLC
SR CTR KITCHEN CEILING LE
7/1-9/30/25 SPECIAL
ACCT
ACCT
ACCT
ACCT
ACCT
ACCT
ACCT
ACCT
A35JLTUXWRUS4Q
A34W55X3v1K4D6
A34w55x3v1K4D6
A34w55x3v1K4D6
A34W55X3V1K4D6
A2RP9GWDOADE4Q
A2RP9GWDOADE4Q
A2RP9GWDOADE4Q
EVENT
OFFIC
MINI
TRASH
POL S
CERT
FIRE
FS-3
PARAM
AUG-25 5TH STREET PHASE I
AUG-25 SURVEYING PROJECT
CUST 98514-218397 ASPHALT
CUST 98514-218397 ASPHALT
CUST 98514-218397 ASPHALT
CUST 20058 FS-2 MAINTENAN
CUST 20058 FS-1 SUPPLIES
CUST 20058 FS-2 SUPPLIES
CUST 20058 FS-1 SHELF SUP
CUST 20058 ME551 DRILL BI
CUST 20058 FS-2 STAIR THE
CUST 20058 FS-3 USB PLUG/
CUST 20058 FS-1 GORILLA G
CUST 20058 LIQUID NAILS
CUST 20058 COMMUNITY CENT
ACCT 82 FIRE ENG MAINT SU
SEPT-25 INTERSECTION PREV
SEPT-25 TRAFFIC SIGNAL RE
VIDEO DETECTION UPGRADE 1
AUG-25 LLMD ZONE A IRRG R
AUG-25 LLMD ZONE H IRRG R
SEPT-25 LLMD ZONE GG IRRG
SEP-25 LLMD ZONE A & B IR
ME-551 MAJOR SERVICES, BR
ME551 MAJOR SERVICE, CAB
ACCT 332729 SEP-25 FUEL C
ACCT 332777 SEP-25 FUEL C
ACCT 332776 SEP-25 FUEL C
ACCT 332768 SEP-25 FUEL C
336.20
6,648.00
49.53 601.35
182.08
20.52 1,191.65
84.60 82.12
117.17
6,700.00
1,734.00
125.11
103.31
122.85
10.86 93.00
33.68 8.69
51.74 54.32
32.39 10.86
12.38 5.43
172.26
4,036.80
6,128.98
52,397.74
357.74
294.79
597.36
434.34
16,063.70
13,929.84
1,809.16
1,405.48
354.11
176.61
Report generated: 10/28/2025 17:33
User: 6606dpitts
Program ID: apwarrnt
City of Yucaipa
DETAIL INVOICE LIST
CASH ACCOUNT: 99900100 10001
CHECK RUN: 101525DP 10/15/2025
ENDOR VENDOR NAME
PURPOSE
AMOUNT
10018 HOME DEPOT CREDIT SERVICES
10018 HOME DEPOT CREDIT SERVICES
10018 HOME DEPOT CREDIT SERVICES
10018 HOME DEPOT CREDIT SERVICES
10018 HOME DEPOT CREDIT SERVICES
10671 LES SCHWAB GROUP HOLDINGS LLC
10671 LES SCHWAB GROUP HOLDINGS LLC
12077 LIBERTY DENTAL PLAN OF CALIFOR
10417 LINDE GAS & EQUIPMENT INC
12624 MARIPOSA TREE MANGEMENT INC
12624 MARIPOSA TREE MANGEMENT INC
12211 MERCHANTS BUILDING MAINTENANCE
12211 MERCHANTS BUILDING MAINTENANCE
12211 MERCHANTS BUILDING MAINTENANCE
12211 MERCHANTS BUILDING MAINTENANCE
12211 MERCHANTS BUILDING MAINTENANCE
12211 MERCHANTS BUILDING MAINTENANCE
12018 ODP BUSINESS SOLUTIONS LLC
12018 ODP BUSINESS SOLUTIONS LLC
12572 TYLER OVERSTREET
10320
10320
10320
10320
10503
10503
10503
10503
10503
10503
10503
10503
10503
10503
PRO
PRO
PRO
PRO
PIPE AND SUPPLY INC
PIPE AND SUPPLY INC
PIPE AND SUPPLY INC
PIPE AND SUPPLY INC
PROPS
PROPS
PROPS
PROPS
PROPS
PROPS
PROPS
PROPS
PROPS
PROPS
AV,
AV,
AV,
AV,
AV,
AV,
AV,
AV,
AV,
AV,
LLC
LLC
LLC
LLC
LLC
LLC
LLC
LLC
LLC
LLC
12078 RELIANCE STANDARD LIFE INSURAN
12078 RELIANCE STANDARD LIFE INSURAN
10678 ROSEWOOD ENTERPRISES, INC
10724 SAVANT SOLUTIONS INC
ACCT 1974 SUPPLIES
ACCT 1974 HEAT GUN/BLOWER
ACCT 1974 PW SUPPLIES
ACCT 1974 SECURITY/ALARM
ACCT 1974 SPLIT LOOM
CUST A0576945 ME553 TIRE
CUST A0576945 ME-551 FRON
RSCA052 SEP-25 DENTAL INS
CUST 71525534 8/20-9/20/2
CUST YUCA 9/3/25 TREE MAI
CUST YUCA 9/2/25 EMERGENC
SEPT-25 SENIOR CTR JANITO
SEPT-25 YPAC JANITORIAL 5
SEPT-25 CITY HALL JANITOR
SEPT-25 CITY YARD JANITOR
SEPT-25 NUTRITION CTR JAN
SEPT-25 POLICE STATION JA
ACCT 29283157 FINANCE DEP
ACCT 29283157 FINANCE DEP
GRADING OF BRYANT GLEN BA
CUST 10964 PVC REPAIR PAR
CUST 10964 PVC & METER BO
CUST 10964 PVC PARTS, NOZ
CUST 10964 PVC & TAPE MEA
9/27/25 AUTUMNFEST AUDIO/
09/02/25 YPAC LIGHTING RE
09/12/25 YPAC COUNTRY NIG
9/21/25 WHOS ZEPPELIN TEC
09/20/25 YPAC MAGIC SHOW
09/19/25 YPAC COMEDY NIGH
09/13/25 YHS HOMECOMING T
09/12/25 COUNTRY NIGHT TE
9/1-9/8/25 LEGENDARY JOSE
09/27/25 YPAC AV PREP TEC
POL# GL167340 AUG-25 EMPL
POL# GL167340 SEP-25 EMPL
TRACT 13589 LLMD ZONE S R
FY26 ARTIC WOLF SENSORS A
170.35
383.83
114.01
70.54 16.53
2,319.71
1,159.85
186.15
873.22
7,107.00
5,657.75
1,532.99
747.46
4,096.99
332.00
970.33
3,058.98
64.37 81.57
3,200.00
277.10
150.01
60.33 114.76
7,500.00
600.00
1,050.00
1,800.00
1,200.00
1,200.00
600.00
1,200.00
7,200.00
600.00
2,211.82
2,250.01
8,974.51
71,093.41
Report generated: 10/28/2025 17:33
User: 6606dpitts
Program ID: apwarrnt
City of Yucaipa
DETAIL INVOICE LIST
CASH ACCOUNT: 99900100 10001
CHECK RUN: 101525DP 10/15/2025
ENDOR VENDOR NAME PURPOSE
AMOUNT
10565 SITEONE LANDSCAPE SUPPLY
12003 SOUTHERN CALIFORNIA EDISON COM ACCT 700234039826 FS-2 9/ CUST 202419 WEATHERTRAK W
12650 STANDARD INSURANCE COMPANY POL#160-763932-00001 SEP- 12650 STANDARD INSURANCE COMPANY POL#160-763932-00001 OCT- 12650 STANDARD INSURANCE COMPANY POL#160-763932-0002 SEP-2 12650 STANDARD INSURANCE COMPANY POL#160-763932-0002 OCT-2 12311 TARA DAVIS 9/22/25 MILEAGE/EXPENSE R
10427 UNDERGROUND SERVICE ALERT OF 5 OCT-25 UNDERGRND ALERTS 10330 ZOLL MEDICAL CORPORATION
ACCT 143922 PARAMEDIC SUP
3,355.68
1,130.85
3,099.93
3,062.08
1,342.85
1,349.85
74.56 418.00
1,461.14
86 INVOICES CHECK RUN TOTAL
272,091.27
Report generated: 10/28/2025 17:33
User: 6606dpitts
Program ID: apwarrnt
City of Yucaipa
DETAIL INVOICE LIST
CASH ACCOUNT: 99900100 10001
CHECK RUN: 102325DP 10/23/2025
ENDOR VENDOR NAME
PURPOSE
AMOUNT
10631 ALLISON MECHANICAL INC
10756 AMAZON CAPITAL SERVICES INC
10756 AMAZON CAPITAL SERVICES INC
10756 AMAZON CAPITAL SERVICES INC
10756 AMAZON CAPITAL SERVICES INC
10756 AMAZON CAPITAL SERVICES INC
10628 BENJAMIN MATLOCK
10253 BRENDA OLSON
10253 BRENDA OLSON
10253 BRENDA OLSON
10000 CHARLES ABBOTT ASSOCIATES INC
10188 CHARTER COMMUNICATIONS HOLDING
10188
10188
10188
10188
10188
10058
10058
10058
10058
10058
10058
10058
10058
10058
10058
10058
10058
10058
CHARTER COMMUNICATIONS
CHARTER COMMUNICATIONS
CHARTER COMMUNICATIONS
CHARTER COMMUNICATIONS
CHARTER COMMUNICATIONS
CROWN
CROWN
CROWN
CROWN
CROWN
CROWN
CROWN
CROWN
CROWN
CROWN
CROWN
CROWN
CROWN
HARDWARE,
HARDWARE,
HARDWARE,
HARDWARE,
HARDWARE,
HARDWARE,
HARDWARE,
HARDWARE,
HARDWARE,
HARDWARE,
HARDWARE,
HARDWARE,
HARDWARE,
INC
INC
INC
INC
INC
INC
INC
INC
INC
INC
INC
INC
INC
10078 DICKINSON & SON
12299 DORADO CREATIVE INC
11600 KALMIKOV ENTERPRISES
10490 FLYERS ENERGY LLC
10490 FLYERS ENERGY LLC
12320 GEMINI TIMING LLC
10734 HDR ENGINEERING INC
HOLDING
HOLDING
HOLDING
HOLDING
HOLDING
INC
9/4/25 FS-2 AC UNIT LEAK
ACCT A35JLTUXWRUS4Q SR SE
ACCT A34W55X3V1K4D6 CODE
ACCT A34W55X3V1K4D6 CE OF
ACCT A35JLTUXWRUS4Q STARS
ACCT-A35JLTUXWRUS4Q SR SE
2025 APA CALIFORNIA CONFE
JUL-25 OILS & YOGA INSTRU
AUG-25 OILS & YOGA INSTRU
SEP-25 OILS & YOGA INSTRU
AUG-25 BLDG & SAFETY FEES
ACCT
ACCT
ACCT
ACCT
ACCT
ACCT
CUST
CUST
CUST
CUST
CUST
CUST
CUST
CUST
CUST
CUST
CUST
CUST
CUST
188793701 10/4-11/3/
230722201 10/1-10/31
188792801 10/1-10/31
188792101 10/1-10/31
188791801 10/1-10/31
188791701 10/1-10/31
20058
20058
20058
20058
20058
20058
20058
20058
20058
20058
20058
20058
20058
BATTERIES
FOAM WASP/HORN
SOCKETS
QUICKCRETE
SUPPLIES
RESPIRATORS/SA
QUICKCRETE
GLOVES
SPRAY PAINT
SPRAY PAINT
HILLMAN FASTEN
STAKES
BATTERIES & DR
TRACT 13589 LLMD ZONE S R
FREEWAY CORRIDOR SPECIFIC
CUST 1147 ME551 SERVICE
ACCT 332728 SEP-25 FUEL C
ACCT 402343 DIESEL FUEL
TURKEY TROT 2024 TIMING,
8/24-9/27/25 WW CYN RD IN
828.19
101.10
19.29 127.19
106.36
89.12 644.43
303.10
240.80
212.10
103,755.44
229.99
699.00
144.55
254.56
1,450.00
172.71
21.91 15.20
104.38
71.71 19.56
53.25 23.90
12.16 39.11
29.33 6.00
29.33 60.03
38,291.23
8,000.00
7,708.22
2,265.91
5,538.82
2,872.00
12,068.44
Report generated: 10/28/2025 17:40
User: 6606dpitts
Program ID: apwarrnt
City of Yucaipa
DETAIL INVOICE LIST
CASH ACCOUNT: 99900100 10001
CHECK RUN: 102325DP 10/23/2025
ENDOR VENDOR NAME
PURPOSE
AMOUNT
12122 MCC EQUIPMENT RENTALS, INC. WILSON III GRADING 19,982.42 10131 MICHAEL BAKER INTERNATIONAL IN ASSOCIATE PLANNER SERVICE 23,940.00 12507 NVB EQUIPMENT INC ACCT 132163 ME-551 A/C Re 3,488.18 99998 NANCY PAVELSKY 10/12/25 GRAND FUNK RAILR 68.00
10645 PACIFIC HORIZON BUILDERS TRACT 16268 LLMD ZONE MM 18,072.86 10346 PLACEWORKS, INC JUL-25 FWY CORRIDOR SPECI 10,530.59 10346 PLACEWORKS, INC AUG-25 FWY CORRIDOR SPECI 4,370.71 10386 TIMOTHY DANA BOWEN 06/30-07/03/25 LEGO CAMP 3,248.00 10320 PRO PIPE AND SUPPLY INC CUST 10964 PVC REPAIR PAR 19.53 10320 PRO PIPE AND SUPPLY INC CUST 10964 PVC REPAIR PAR 44.23 10675 QUINN COMPANY ACCT 0053802 WASHERS/BOLT 580.47
10675 QUINN COMPANY CREDIT FOR INV PCA0051834 -189.88
10073 SAN BERNARDINO COUNTY FLOOD FY 25/26 NPDES SHARE AGRE 139,686.00 10034 SBC SHERIFF'S DEPT FY26 LIVE SCAN VOUCHERS F 2,400.00 10037 SOUTH MESA WATER COMPANY ACCT 3900001 8/15-9/15/25 266.61 10037 SOUTH MESA WATER COMPANY ACCT 3900000 8/15-9/15/25 218.61 12003 SOUTHERN CALIFORNIA EDISON COM ACCT 700106934864 8/28-9/ 6,928.87 12003 SOUTHERN CALIFORNIA EDISON COM ACCT 700364432781 9/3-10/ 227.00 12003 SOUTHERN CALIFORNIA EDISON COM ACCT 700084790673 9/9-10/ 64.96 12003 SOUTHERN CALIFORNIA EDISON COM ACCT 700822000777 9/12-10 35.67 11747 SUPERIOR AUTOMOTIVE WAREHOUSE ACCT 92063 BLISTER PACK C 20.65 12569 TIMOTHY DICKSON 9/8-9/30/25 MILEAGE REIMB 58.38
12176 SAMS AUTOMOTIVE CARE INC '23 SILVERADO OIL CHG/AIR 196.93 12168 AVNI ENTERPRISES INC ME552 REPLACEMENT LED GAU 271.73 10055 YUCAIPA VALLEY WATER DISTRICT 9/1-9/30/25 WATER/SEWER 51,218.39 10027 NEWS MIRROR PUBLISHING INC CUST 95497 9/19/25 FREEWA 298.00 10330 ZOLL MEDICAL CORPORATION CUST 143922 PEDI-PADZ MUL 258.61 10330 ZOLL MEDICAL CORPORATION ACCT 200506 AUTOPULSE REP 201.77 10330 ZOLL MEDICAL CORPORATION ACCT 143922 PARAMEDIC SUP 80.26 Report generated: 10/28/2025 17:40
User: 6606dpitts
Program ID: apwarrnt
City of Yucaipa
DETAIL INVOICE LIST
CASH ACCOUNT: 99900100 10001
CHECK RUN: 102325DP 10/23/2025
ENDOR VENDOR NAME
PURPOSE
AMOUNT
66 INVOICES
CHECK RUN TOTAL 473,195.97
Report generated: 10/28/2025 17:40
user: 6606dpitts
Program ID: apwarrnt