Item No. 16
AGENDA REPORT
DATE: November 10, 2025
TO: Honorable Mayor and City Council
FROM: Jennifer Crawford, City Manager -
Trevor Benson, Public Safety Manager x- it
SUBJECT: Sheriff's Schedule A Contract Amendment No. 42 RECOMMENDATION:
That the City Council approve an amendment to the Law Enforcement Services Contract (Schedule A) between the City of Yucaipa and the San Bernardino County Sheriff's Department in the amount of $925,879.
BACKGROUND/DISCUSSION:
The City of Yucaipa has contracted with the San Bernardino County Sheriff's Department for law enforcement services since 1990. This contract is amended annually to reflect any changes in cost and service levels. For Fiscal Year (FY) 2025/26, the original cost for law enforcement services was in an amount not -to -exceed $13,870,394 less the annual personnel credit in the amount of $649,851, for a total net contract amount of not -to -exceed $13,220,543, which was approved by Council on May 12, 2025.
At the time the FY 2025/26 budget was developed, labor contract negotiations for the Sheriffs Department were still in progress. Contract cities were advised that service costs would increase upon completion of those negotiations. Accordingly, during budget adoption, staff included a reserve in excess of the known contract amount to prepare for the pending cost adjustment. The amended amount is in -line with the budgeted reserve.
On October 4, 2025, the San Bemardino County Board of Supervisors approved a Memorandum of Understanding (MOU) between San Bernardino County and the Sheriff's Employees' Benefit Association (SEBA) based on negotiations to address contract extensions covering wages, hours, and other terms and conditions for employees in the Safety Unit and Safety Management and Supervisory Unit.
The approved MOU includes the following:
• 3% COLA increase effective October 4, 2025
• 3% COLA increase effective October 3, 2026
• 4% COLA increase effective October 2, 2027
• $200.00 increase for medical premium contributions
• County to match up to 1% in employee's 457(b)
• Elimination of compaction and increased POST incentive pay • Increased field incentive
• Assignment pay for Lieutenant's
This MOU was approved in the attempt to aid the current staffing shortages throughout the Sheriffs Department and increase competitiveness with surrounding agencies. The approved MOU extended the terms and conditions through September 30, 2028.
Based on the conclusion of the negotiations, the attached Amendment No. 42 reflects an approximate 7% increase in cost, totaling $925,879. The revised contract cost for FY 2025/26 is $14,738,706, less the annual personnel credit in the amount of $592,284, resulting in a total net contract amount not to exceed $14,146,422, effective October 4, 2025. There are no changes in staffing to the amended Schedule A for FY 2025/2026.
The attached Schedule A to Amendment No. 42 provides a detailed breakdown of costs and service levels.
FISCAL IMPACT:
The recommendation results in a FY26 authorized spending increase of $925,879 in the Public Safety Fund. As discussed during FY26 Budget adoption, the ongoing negotiations were known and reserved for in the City's budget and therefore, this item does not result in a budget adjustment.
Attachment(s):
1. Amended FY 2025/2026 Schedule A
ATTACHMENT 1
THE INFORMATION IN THIS BOX IS NOT A PART OF THE CONTRACT AND IS FOR COUNTY USE ONLY
SAN BERNARI)INO
COUNTY
Contract Number
94-526 A-42
SAP Number
N/A
Sheriff/Coroner/Public Administrator
Department Contract Representative
Telephone Number
Contractor
Contractor Representative
Telephone Number
Contract Term
Original Contract Amount
Amendment Amount
Total Contract Amount
Cost Center
Carolina Mendoza, Chief Deputy
Director of Sheriff's Administration
(909) 387-0640
City of Yucaipa
Jennifer Crawford, Interim City
Manager
(909) 797-2489 Ext. 223
07/01/2025 through 06/30/2026
$13,220,543
$925,879
$14,146,422
4413651000
IT IS HEREBY AGREED AS FOLLOWS:
AMENDMENT No. 42
Effective October 4, 2025, Contract No. 94-526 to provide law enforcement service to the City of Yucaipa is hereby amended by replacing Schedule A referred to in Section II. CONSIDERATION with the Schedule A attached hereto and incorporated herein by this reference.
Except as amended, all other terms and conditions of this Contract remain as stated therein.
Standard Contract Page 1 of 5
[With the exception of signatures, this page is intentionally left blank].
SAN BERNARDINO COUNTY
►
City of Yucaipa
(Print or type name of corporation, company, contractor, etc.) By ►
Dawn Rowe, Chair, Board of Supervisors (Authorized signature - sign in blue ink) Dated: Name Chris Venable
SIGNED AND CERTIFIED THAT A COPY OF THIS
DOCUMENT HAS BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD
Lynna Monell
Clerk of the Board of Supervisors
San Bernardino County
(Print or type name of person signing contract)
Title Mayor Pro Tem
(Print or Type)
By Dated:
Deputy
Address 34272 Yucaipa Boulevard
Yucaipa, CA 92399
FOR COUNTY USE ONLY
Approved as to Legal Form
►
Grace B Parsons, Deputy County Counsel
Date
Reviewed for Contract Compliance
►
Date
Reviewed/Approved by Department
Carolina Mendoza, Chief Deputy Director of
Sheriffs Administration
Date
SCHEDULE A
Law Enforcement Services Contract
City of Yucaipa
2025-26
LEVEL OF SERVICE
1.00 Captain
1.00 Lieutenant
6.00 Sergeant
3.00 Detective/Corporal
26.00 Deputy Sheriff
2.00 School Resource Officer
3.00 Sheriffs Service Specialist
1.00 Administrative Assistant
4.00 Office Specialist
1.00 Motor Pool Services Assistant
14.00 Marked Unit
1.00 Marked Unit - Slick Top
5.00 Unmarked Unit
2.00 Command Staff Vehicle
4.00 Pickup truck
2.00 Citizen Patrol Truck
Dispatch Services
59.00 l Ts (Amortization, Access & Maintenance)
4.00 Additional MDCs
37.00 Taser Replacement (Amortized over 5-years)
Administrative Support
Office Automation
Body Worn Cameras
Vehicle Insurance
Personnel Liability & Bonding
Workers' Comp Experience Modification
County Administrative Cost
TOTAL NEW
MOU INCREASES CONTRACT AMOUNT
COST (EFF.10/4/25) (EFF.10/4/25)
$ 577,7651 $ - $ 577,7651
396,969 1 34,093 1 431,062 1
1,949,112 1 154,914 1 2,104,026 1
827,292 1 75,681 1 902,973 1
5,970,822 1 560,508 1 6,531,330 1
459,294 1 43,1161 502,410 1
286,629 1 286,629 1
96,898 1 96,898 1
396,272 1 396,272 1
98,788 1 98,788 1
317,220 2 317,220 2
22,659 2 22,659 2
56,977 2 56,977 2
32,814 2 32,814 2
43,930 2 43,930 2
17,526 2 17,526 2
724,671 1 724,671 1
94,518 94,518
4,698 4,698
38,170 38,170
66,183 66,183
162,849 162,849
50,315 50,315
92,187 92,187
928,685 928,685
(46,364) (46,364)
203,515 203,515
Cost for FY2025-26 $ 13,870,394 1-5 $
868,312 1 $ 14,738,706 1-5
Less Credit for Support Services to Unincorporated $ (649,851) 1 $ Monthly Payment Schedule
1st payment due July 15, 2025:
2nd through 3rd payments due the 5th of each month:
4th payment due October 5, 2025:
5th through 12th payments due the 5th of each month:
57,5671 $
$ 13,220,5431-5 $
$1,101,711
$1,101,712
$1,204,591
$1,204,587
925,8791 $
(592,284) 1
14,146,422 1-5
1 Personnel costs include salary and benefits and are subject to change by Board of SuperNsors' action. Changes in salary and benefit costs will be billed to the City on a quarterly invoice.
2 Vehicle costs do not include fuel and maintenance. The City is responsible for fuel, repair and maintenance of all contract vehicles, including collision damage. All fuel, repair and maintenance costs incurred by the County will be billed to the City on a quarterly invoice. 3 No replacement cost is included for grant funded or donated vehicles. 4 Services and supplies will be billed to the City on a quarterly invoice. 5 Grant funded, donated and non -replaceable vehicles will incur a vehicle insurance and equipment connection cost for the period the vehicle is in use.
SCHEDULE A
Law Enforcement Services Contract
City of Yucaipa
2025-26
Additional Costs Billed Quarterly:
The City will be billed on a quarterly basis for the following items:
• Increase to salaries and benefits resulting from Board of Supervisors -approved changes to Memoranda of Understanding with the County's various employee organizations. • Actual overtime costs.
• Actual on -call costs.
• Actual costs of vehicle fuel, repair and maintenance, including the costs of collision repair. • Actual costs for services and supplies.
SAFETY:
Captain
Lieutenant
Sergeant
Detective/Corporal
Deputy Sheriff Tier 2
School Resc Officer
VEHICLES:
Marked Patrol Units
Marked Patrol Units -Slick Top
Safety Unmarked Units
Command Staff Units
Pickup Trucks
Citizen Patrol
Donated Vehicles -Ins Only
LEVEL OF SERVICE SUMMARY
1.00 1.00
6.00 3.00
26.00 2.00
39.00 14.00
1.00 - 5.00
- 2.00
- 4.00
2.00 - 8.00 *
36.00 GENERAL:
Sheriffs Service Specialist
Administrative Assistant
Office Specialist
Motor Pool Service Assistant
Dispatchers
DONATED VEHICLES LIST:
DUI Trailer -Universal
Tower Lights Trailer
Yamaha UTV
Utility Trailer -Carson Runner
Display Board Trailer
Radar Trailer -Mighty Mover
Horse Trailer -Logan
Generator
TOTAL
* (Included for insurance costs and equipment connection fees only)
3.00 1.00
4.00 1.00
4.59 13.59
1.00 *
1.00 *
1.00 *
1.00 *
1.00 *
1.00 *
1.00 *
1.00 *
8.00
SCHEDULE A
Law Enforcement Services Contract
City of Yucaipa
2025-26
Credit for Support Services to Unincorporated Areas
FY 2025-26
LEVEL OF SERVICE COST
- 0.12 - Lieutenant (49,738)
-0.78 - Sergeant (274,438) 1
-0.53 - Detective/Corporal (159,348)
-0.42 - Sheriffs Service Specialist (39,995) 1
-0.59 - Office Specialist (55,294) 1
- 0.13 - Motor Pool Services Assistant (13,471) 1
Cost for FY2025-26 $ (592,284) 1
1 Personnel costs include salary and benefits and are subject to change by Board of Supervisors' action. Changes in salary and benefit costs will be billed to the City on a quarterly invoice.