Agenda packet — Yucaipa City Council, December 8, 2025 (part 1 of 2)

Jon Thorp, Mayor
Chris Venable, Mayor Pro Tem
Justin Beaver, Councilmember
Bob Miller, Councilmember
Judy A. Woolsey, Councilmember
Jennifer Crawford, Interim City Manager
Steven Graham Pacifico, City Attorney
Ana V. Sauseda, City Clerk
AGENDA
City Council
Successor Agency • Housing Authority
December 8, 2025
City Hall - City Council Chambers
34272 Yucaipa Blvd., Yucaipa, California
The City Council serves as the Board for the Yucaipa Successor Agency and Commission for the Yucaipa Housing Authority.

Public Comment will be called at the time and place noted on the Agenda below for the general public to address the City Council, Successor Agency and Housing Authority. Please complete a speaker's form and return it to the City Clerk prior to the beginning of the meeting. Public Comment will be conducted in accordance with the Rules of Procedure adopted pursuant to Resolution No. 2023-07. There is a three -minute time limit for speaking and time may not be ceded to another speaker.

Public Comment Via Mail or Email
Items must be submitted no later than three (3) business hours prior to the meeting at which the commenter seeks to provide comment. Public comment may be submitted via U.S. Mail to the City Clerk at 34272 Yucaipa Blvd., Yucaipa, CA 92399 or via email to [email protected]. All mail and email correspondence will be archived, distributed to City Council, and retained as part of the public record; however, submissions will not be read out loud during the meeting. The subject line should specify "Public Comment" and include the date of the meeting.

Written public comment submitted on non -agenda items and on specific agenda items will be made available to the public pursuant to the City of Yucaipa policy regarding the distribution of written public comments at City Council and Commission meetings, which may be accessed on the City's website at https://yucaipa.gov/agendas-minutes/ . Individuals should be aware that comments provided, including personal information, may be disclosable pursuant to the California Public Records Act.
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1 Live stream/recording of City Council meetings:

Members of the public may watch city council meetings live at: https://yucaipa.gov/live .

Possible Live Stream Disruptions:

While the City of Yucaipa strives for uninterrupted streaming, technical issues may occasionally occur. We ask for your understanding and patience should there be any disruptions during the live broadcast. We will work diligently to resolve any issues promptly, however, please be advised that the City Council meeting may continue in person while such issues are resolved. Every attempt will be made for the meeting to be recorded and made available for viewing after its conclusion.

OPEN SESSION — 6:00 PM

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

CHANGES TO THE AGENDA

SPECIAL PRESENTATION
Introduction of Lieutenant Romero
COP Volunteer of the Year
Fire Fighter of the Year
Deputy of the Year
Non -Profit of the Year
Citizen of the Year
Employee Retirement Recognition — Allen "Skip" Miller
Employee Retirement Recognition — Jennifer Crawford

CITY COUNCIL REORGANIZATION
Selection of Mayor
Selection of Mayor Pro Tem
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2 PUBLIC SAFETY UPDATE
• Police
• Fire
• Code Enforcement
• Yucaipa Mobile App

PUBLIC COMMENT

CITY COUNCIL CONFLICT OF INTEREST DISCLOSURE
LIMIT 3 MINUTES
In compliance with the Political Reform Act, Levine Act, and under Common Law, this agenda item provides an opportunity for City Council members to disclose any potential conflicts of interest related to any other item on the agenda. The purpose of this disclosure is to ensure transparency and maintain public trust in the Council's decision -making process.

CONSENT AGENDA
The following Consent Agenda items are expected to be routine and non -controversial.

Council will act upon them, at one time, without discussion. Any Councilmember or staff member may request removal of an item from the Consent Agenda for discussion.

Members of the City Council also sit as the Board for the Successor Agency and Commission for the Housing Authority and may act on the consent calendar for those bodies as part of a single motion with the City Council consent calendar.

1. SUBJECT: APPROVE THE CITY COUNCIL SPECIAL MEETING MINUTES OF OCTOBER 30, 2025 AND NOVEMBER 6, 2025 AND THE CITY

COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MINUTES OF
NOVEMBER 10, 2025 AND NOVEMBER 24, 2025
RECOMMENDATION: That the City Council approve the City Council Special Meeting Minutes of October 30, 2025 and November 6, 2025 and the City Council/Successor Agency/Housing Authority Minutes of November 10, 2025 and November 24, 2025.

2. SUBJECT: SECOND READING ORDINANCE NO. 475
RECOMMENDATION: That the City Council approve the second reading of Ordinance No. 475, an Ordinance of the City Council of the City of Yucaipa, California, adding Chapter 8.48 (Prohibition on Open Fires) to Title 8 of the Yucaipa Municipal Code.

3. SUBJECT: SECOND READING ORDINANCE NO. 476
RECOMMENDATION: That the City Council approve the second reading of Ordinance No. 476, an Ordinance of the City Council of the City of Yucaipa, California, adding Chapter 8.44 (Prohibition on Public Urination and Defecation) to Title 8 of the Yucaipa Municipal Code.
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3 4. SUBJECT: MONTHLY TREASURER'S REPORT OCTOBER 2025
RECOMMENDATION: That the City Council receive and file the Monthly Treasurer's Report for October 2025.

5. SUBJECT: MONTHLY ACCOUNTS PAYABLE CHECK RECONCILIATION REGISTER — OCTOBER 2025
RECOMMENDATION: That the City Council review and ratify the Accounts Payable Check Reconciliation Register report for October 2025.

6. SUBJECT: FISCAL YEAR 2025-26 SYSTEM CONTRACTS AUTHORIZED BY STAFF - OCTOBER 2025
RECOMMENDATION: That the City Council receive and file a report on the Fiscal Year 2025-26 (FY26) contracts authorized by staff during October 2025.

7. SUBJECT: ADOPTION OF PERSONNEL DOCUMENTS
RECOMMENDATION: That the City Council:

1. Adopt Resolution No. 2025-51 - Memorandum of Understanding with the Yucaipa City Employees Association and General Employees Unit Salary, Benefit, and Classification Plan; and

2. Adopt Resolution No. 2025-52 - Personnel Policies and Procedures Manual; and

3. Adopt Resolution No. 2025-60 - The Management, Supervisory, and Confidential Salary, Benefit, and Classification Plan.

8. SUBJECT: FY26 BUDGET ADJUSTMENTS — FIRE DEPARTMENT
RECOMMENDATION: That the City Council:

1. Authorize a $160,000 increase to the fire apparatus maintenance budget; and

2. Approve an increase of $150,000 to the Fire Apparatus Solutions purchase order; and

3. Approve an increase of $30,000 to the Yeager's Diesel purchase order. 12/08/2025 City Council Agenda
4 9. SUBJECT: AWARD OF CONTRACT — YUCAIPA COMMUNITY PARK AND BRYANT GLEN SPORTS PARK TREE TRIMMING PROJECT - PROJECT NO. 11246 RECOMMENDATION: That the City Council:

1. Award and authorize the Interim City Manager to execute a contract and the Interim City Manager or her designee to administer the terms of the contract to the lowest responsible bidder, West Coast Arborists, Inc. of Indio, CA in the amount of $102,495 for the Yucaipa Community Park and Bryant Glen Sports Park Tree Trimming Project - Project No. 11246; and

2. Approve the amount of $12,000 for staff costs associated with bid contract preparation, contract administration and inspections for a total project budget in the amount of $114,495; and

3. Authorize the Interim City Manager or her designee to administer the distribution of the contract contingency; and

4. Approve the contract specifications prepared for this project.

10. SUBJECT: AWARD OF CONTRACT — REPLACEMENT/INSTALLATION OF CARPET AND FLOORING AT THE SCHERER COMMUNITY CENTER PROJECT — PROJECT NO. 11228
RECOMMENDATION: That the City Council:

1. Award and authorize the Interim City Manager to execute a contract and the Interim City Manager or her designee to administer the terms of the contract to the lowest responsible bidder, Del Mar Floor Covering, Inc. of Ontario, CA in the amount of $55,000 for the Replacement/Installation of Carpet and Flooring at the Scherer Community Center Project — Project No. 11228 (Project); and

2. Approve the amounts of $13,000 for construction contract contingency and $3,000 for construction contract administration, staff time, and inspection costs for a total construction budget in the amount of $71,000; and

3. Authorize the Interim City Manager or her designee to administer the distribution of the construction contract contingency; and

4. Approve the contract specifications prepared for this project.

11. SUBJECT: CONTRACT AMENDMENT NO. 1 — PLANNING STAFFING SERVICES RECOMMENDATION: That the City Council authorize the Interim City Manager to execute Contract Amendment No. 1 with Michael Baker International, increasing their contract by $75,000 for a total not to exceed amount of $150,000 to provide contract planning staff services.
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5 12. SUBJECT: EXTENSION OF TIME REQUEST — SECOND EXTENSION OF TIME REQUEST (CASE NO. PLN-EXT-25-0005) OF TWO YEARS FOR TTM 19929, A TENTATIVE TRACT MAP FOR A ONE (1) LOT SUBDIVISION FOR
CONDOMINIUM PURPOSES, CONSISTING OF 40 DETACHED CONDOMINIUMS ON 6.8 ACRES ON A MULTIPLE RESIDENTIAL (RM-72C) PROPERTY LOCATED AT 12959 5TH STREET; APN: 0319-152-13. (REFERENCE CASE NO. 14-140/CUP, 20-145/EXT)
RECOMMENDATION: That the City Council approve a second Extension of Time of two years for Tentative Tract Map 19929, subject to the attached Conditions of Approval originally dated January 17, 2018 and last amended on July 21, 2025, and adopt the Findings as contained in this Agenda Report.

13. SUBJECT: AWARD OF CONTRACT — INTERIOR PAINTING OF VARIOUS CITY FACILITIES PROJECT — PROJECT NO. 11244
RECOMMENDATION: That the City Council:

1. Award and authorize the Interim City Manager to execute a contract, and the Interim City Manager or her designee to administer the terms of the contract to the lowest responsible bidder, Cosmic Color Painting of Los Angeles, CA in the amount $137,000 for the Interior Painting of Various City Facilities Project — Project No. 11244 (Project); and

2. Approve the amounts of $27,000 for contract contingency and $13,700 for contract administration, staff time and inspection costs for a total budget in the amount of $177,700; and

3. Authorize the Interim City Manager or her designee to administer the distribution of the contract contingency; and

4. Approve the contract specifications prepared for the Project.

14. SUBJECT: AMENDMENT NO. 6 TO THE MEMORANDUM OF UNDERSTANDING

BETWEEN THE YUCAIPA VALLEY CONSERVANCY, THE WILDLANDS

CONSERVANCY, AND THE CITY OF YUCAIPA
RECOMMENDATION: That the City Council:

1. Reinstate the terms of the Memorandum of Understanding, between the Yucaipa Valley Conservancy, the Wildlands Conservancy, and the City of Yucaipa, as amended through previously approved Amendment No. 5; and

2. Approve and authorize the Interim City Manager to Execute Amendment No. 6 to the Memorandum of Understanding between the Yucaipa Valley Conservancy, the Wildlands Conservancy, and the City of Yucaipa.
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6 DISCUSSION ITEMS

15. SUBJECT: JUNE 2, 2026 SPECIAL ELECTION
RECOMMENDATION: That the City Council:

1. Adopt Resolution No. 2025-61, a Resolution of the City Council of the City of Yucaipa, California, calling for the holding of a Special Municipal Referendum Election on June 2, 2026 for the submission to the qualified voters of the City of Yucaipa, a resolution approving and adopting the Freeway Corridor Specific Plan Update (CASE NO. 24- 044/GPA/SPA) and requesting the County of San Bernardino to consolidate said election with the statewide primary election of even date; and setting rules and deadlines for arguments and rebuttals for and against the resolution; and

2. Adopt Resolution No. 2025-62, a Resolution of the City Council of the City of Yucaipa, California, calling for the holding of a Special Municipal Referendum Election on June 2, 2026 for the submission to the qualified voters of the City of Yucaipa, an Ordinance amending the Official Land Use Plan and Zoning Ordinance of the City of Yucaipa; requesting the County of San Bernardino to consolidate said election with the statewide primary election of even date; and setting rules and deadlines for arguments and rebuttals for and against the resolution; and

3. Authorize a budget adjustment in the amount of $200,000 for the cost of the election.

16. SUBJECT: CAMPAIGN CONTRIBUTION LIMITS
RECOMMENDATION: That the City Council discuss campaign contribution limits within the City of Yucaipa.

17. SUBJECT: AUTUMNFEST WRAP-UP REPORT
RECOMMENDATION: That the City Council receive and file the wrap-up report for the 2025 Autumnfest.

18. SUBJECT: ORDINANCE NO. 474 AND URGENCY ORDINANCE NO. 474U

REGULATING THE USE OF BICYCLES AND E-CONVEYANCES IN PUBLIC AREAS
RECOMMENDATION: That the City Council:

1. Adopt Urgency Ordinance No. 474U, an Urgency Ordinance of the City Council of the City of Yucaipa, California, adding Chapter 9.18 to Title 9 of the Yucaipa Municipal Code Regulating the Use of Bicycles and E-Conveyances in Public Areas, by at least a four -fifths vote; and
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7 2. Approve the Introduction and First Reading of Ordinance No. 474, an Ordinance of the City Council of the City of Yucaipa, California adding Chapter 9.18 to Title 9 of the Yucaipa Municipal Code Regulating the Use of Bicycles and E-Conveyances in Public Areas; and

3. Direct the City Clerk to place Ordinance No. 474 on the consent calendar of the next regular meeting for second reading and adoption.

19. SUBJECT: 2026 REGIONAL COMMITTEE ASSIGNMENTS
RECOMMENDATION: That the City Council:

1. Review and appoint Councilmembers to the various regional committees; and

2. Direct the City Clerk to notify respective agencies of any changes and post the FPPC Form 806 to the City's website.

COUNCILMEMBER COMMENTS/REPORTS

ANNOUNCEMENTS

ADJOURNMENT
Notice Regarding Americans with Disability Act
The City of Yucaipa complies with the Americans with Disabilities Act of 1990. If you need special assistance to participate in this meeting, please call the City Clerk's Department at (909) 797-2489, during normal business hours, at least 48-hours prior to the meeting.

Notification 48 hours prior to the meeting will enable the city to make reasonable accommodations to ensure accessibility to this meeting.

CEQA STATEMENT:

Unless stated otherwise on the agenda, every item on the agenda is exempt from CEQA guidelines sections 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resource Code Section 21065.

Pursuant to Government Code Section 54957.5, any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Yucaipa to all or a majority of the City Council, less than 72 hours prior to that meeting, are available for public inspection at Yucaipa City Hall, 34272 Yucaipa Boulevard, Yucaipa, CA 92399, during normal business hours. 12/08/2025 City Council Agenda
8 DISCLOSURE OF CAMPAIGN CONTRIBUTIONS
(Levine Act — Government Code section 84308)
Pursuant to Government Code section 84308, members of the City Council and Planning Commission are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid contracts, labor contracts, or personal employment contracts with City employees), franchises, discretionary land use permits and other entitlements if the Councilmember or Planning Commissioner received more than $500 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City's decision on the agenda item since January 1, 2025. Any applicants, contractors or their agents who have made, campaign contributions totaling more than $500 to a City Councilmember or Planning Commissioner member since January 1, 2025, are required to disclose that fact for the official record of the subject agenda item and any such City Councilmember or Planning Commissioner shall not make, participate in making, or in any way attempt to use their official position to influence the subject agenda item. Disclosures must include the amount of the campaign contribution and identify the recipient City Councilmember or Planning Commissioner and may be made either in writing to the City Clerk prior to the subject hearing or by verbal disclosure at the time of the hearing.

NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, if you would like to challenge the decision of the City Council on an item appearing on this Agenda, you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this Agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.

AFFIDAVIT OF POSTING
State of California
County of San Bernardino
City of Yucaipa
I, Ana V. Sauseda, City Clerk of the City of Yucaipa, California, do hereby declare that the foregoing agenda was posted on 12/04/2025, at least seventy-two (72) hours prior to the meeting per Government Code 54954.2, at the following locations:

Yucaipa City Hall, 34272 Yucaipa Boulevard, Yucaipa, California City of Yucaipa website www.yucaipa.gov
Ana V. Sauseda, MMC
City Clerk
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9 THE PUBLIC SAFETY STATISTICS WILL BE
PROVIDED AT THE MEETING.
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10 Item No.

AGENDA REPORT
DATE: December 8, 2025
TO: Honorable Mayor and City Council
FROM: Ana V. Sauseda, Director of General Services/City Clerk ,eQ1" ' 1 SUBJECT: Approve the City Council Special Meeting Minutes of October 30, 2025 and November 6, 2025 and the City Council/Successor Agency/Housing Authority Minutes of November 10, 2025 and November 24, 2025
RECOMMENDATION:

That the City Council approve the City Council Special Meeting Minutes of October 30, 2025 and November 6, 2025 and the City Council/Successor Agency/Housing Authority Minutes of November 10, 2025 and November 24, 2025.

FISCAL IMPACT:

The recommendation does not result in a fiscal impact.

Attachment(s):

1. Special Meeting Minutes —10/30/2025

2. Special Meeting Minutes —11/06/2025

3. Regular Meeting Minutes —11/10/2025

4. Regular Meeting Minutes —11/24/2025
Approved by:
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11 ATTACHMENT 1
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12 City of Yucaipa
City Council
Special Meeting of October 30, 2025
City Hall Council Chambers
34272 Yucaipa Blvd., Yucaipa, CA 92399
OPEN SESSION — 6:30 AM

CALL TO ORDER
Mayor Thorp called to order the Special Meeting of the City Council at 6:30 a.m.

PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by Director of Development Services/City Engineer Preciado.

CITY COUNCIL ROLL CALL
PRESENT: Jon Thorp, Mayor
Chris Venable, Mayor Pro Tem
Justin Beaver, Councilmember
Bob Miller, Councilmember
Judy Woolsey, Councilmember
STAFF
PRESENT: Jennifer Crawford, Interim City Manager
Steven Pacifico, City Attorney
Kim Metzler, Deputy City Clerk/Deputy Rent Administrator/Records Technician

PUBLIC COMMENT
The following members of the public spoke:
• Sherilyn Long
• Hansen Wang
• Holly Warner
• Melody Warner
Councilmember Miller addressed allegations against him.

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13 DISCUSSION ITEMS

1. SUBJECT: PAYMENT REPORTS
Mayor Thorp announced that he would recuse himself from the two payments related to the Sheriff's Department.

RECOMMENDATION: That the City Council provide direction to staff on the timing of distribution of payments.

DISCUSSION: Director of Finance White presented the Agenda Report.

After Council discussion, the following Motion was made:

ACTION: MOTION BY MAYOR THORP, SECOND BY COUNCILMEMBER
BEAVER, CARRIED 4-0-0-1 (COUNCILMEMBER MILLER ABSTAINED), TO

KEEP THE PROCESS IN PLACE AS PRESENTED BY STAFF (INCLUDING

BRINGING FORWARD THE WARRANT REGISTERS AND ALL APPROVED

CONTRACTS ON A MONTHLY BASIS) AND ACCEPT THE WARRANT

REGISTRY WITH THE EXCEPTION OF THE TWO ITEMS RELATED TO THE SHERIFF'S DEPARTMENT.

Mayor Thorp recused himself from voting on the two payments related to the Sheriff's Department and left the dais at 7:10 a.m.

Mayor Pro Tem Venable assumed the role as Presiding Officer.

ACTION: MOTION BY COUNCILMEMBER BEAVER, SECOND BY
COUNCILMEMBER MILLER, CARRIED 4-0-1-0 (MAYOR THORP WAS

ABSENT), TO ACCEPT THE TWO ITEMS RELATED TO THE SHERIFF'S DEPARTMENT.

Mayor Thorp returned to the dais at 7:11 a.m. and resumed his role as Presiding Officer.

2. SUBJECT: FORMATION OF PAYMENTS & CONTRACTS AD -HOC COMMITTEE RECOMMENDATION: That the City Council approve the formation of an Ad -Hoc Committee to review and approve the issuance of City payments and executed contracts and appoint two members to serve on the Committee.

DISCUSSION: Interim City Manager Crawford presented the Agenda Report.

After Council discussion, the following Motion was made:

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14 ACTION: MOTION BY COUNCILMEMBER WOOLSEY, SECOND BY MAYOR THORP, CARRIED 4-0-0-1 (COUNCILMEMBER MILLER ABSTAINED), TO

APPOINT MAYOR PRO TEM VENABLE AND COUNCILMEMBER BEAVER
TO THE PAYMENTS & CONTRACTS AD -HOC COMMITTEE.

Councilmember Miller announced that he would recuse himself from Closed Session Item A.

RECESS TO CLOSED SESSION
(Closed Session Item B. to be held at 11711 Sand Canyon Rd., Yucaipa, CA 92399) The City Council entered Closed Session at 7:12 a.m.

A. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9
Number of Cases (1)
B. PUBLIC EMPLOYEE APPOINTMENT (PROCESS DISCUSSION WITH

CONSULTANT)
Pursuant to Section 54957
Title: City Manager

ADJOURNMENT
The meeting adjourned at 3:30 p.m.

Jon Thorp, Mayor
ATTEST:

Ana V. Sauseda, MMC
Director of General Services/City Clerk
City Council Minutes
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15 ATTACHMENT 2
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16 City of Yucaipa
City Council
Special Meeting of November 6, 2025
City Hall Council Chambers
34272 Yucaipa Blvd., Yucaipa, CA 92399
OPEN SESSION — 6:30 AM

CALL TO ORDER
Mayor Thorp called to order the Special Meeting of the City Council at 6:30 a.m.

PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by City Attorney Pacifico.

CITY COUNCIL ROLL CALL
PRESENT: Jon Thorp, Mayor
Chris Venable, Mayor Pro Tem
Justin Beaver, Councilmember
Bob Miller, Councilmember
Judy Woolsey, Councilmember
Councilmember Miller joined the meeting via telephone from the Grover Beach City Hall — Parking Lot, 154 S. Eighth Street, Grover Beach, CA 93433. He confirmed verbally that the agenda was posted at his location at least 72 hours prior to the start of the meeting and that there were no members of the public present for public comment.

STAFF
PRESENT: Jennifer Crawford, Interim City Manager
Steven Pacifico, City Attorney
Ana Sauseda, Director of General Services/City Clerk

PUBLIC COMMENT
The following members of the public spoke:
• Hansen Wang
• Holly Warner
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17 RECESS TO CLOSED SESSION
The City Council entered Closed Session at 6:36 a.m.

A. PUBLIC EMPLOYEE APPOINTMENT
Pursuant to Section 54957
Title: City Manager

RECONVENE TO OPEN SESSION
The City Council reconvened to open session at 7:18 a.m.

ROLL CALL
All members of the Council were present with the exception of Councilmember Miller.

CLOSED SESSION REPORT
There was no reportable action.

ADJOURNMENT
The meeting adjourned at 7:19 a.m.

Jon Thorp, Mayor
ATTEST:

Ana V. Sauseda, MMC
Director of General Services/City Clerk
City Council Minutes
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18 ATTACHMENT 3
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19 City of Yucaipa
City Council/Successor Agency/Housing Authority Minutes Regular Meeting of November 10, 2025
City Hall Council Chambers
34272 Yucaipa Blvd., Yucaipa, CA 92399
CLOSED SESSION — 4:30 PM

CALL TO ORDER
Mayor Thorp called the Closed Session meeting to order at 4:33 p.m.

CITY COUNCIL ROLL CALL
PRESENT: Jon Thorp, Mayor
Chris Venable, Mayor Pro Tem
Bob Miller, Councilmember
Judy Woolsey, Councilmember
ABSENT: Justin Beaver, Councilmember
STAFF
PRESENT: Jennifer Crawford, Interim City Manager
Steven Pacifico, City Attorney
Ana Sauseda, Director of General Services/City Clerk

PUBLIC COMMENT
The following members of the public spoke:
• Holly Warner
• Hansen Wang
• Ed Timmons
Councilmember Beaver joined the meeting at 4:36 p.m.

CLOSED SESSION — 4:30 PM
A. CONFERENCE WITH LABOR NEGOTIATORS — Pursuant to Government Code §54957.6
Agency Designated Representative: Interim City Manager
Represented Employees: Yucaipa City Employees Association & Unrepresented Management, Supervisory and Confidential Employees
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20 B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to Government Code §54956.8
Property: 36800 Oak Glen Road
City Negotiator: Jennifer Crawford, Interim City Manager Negotiating Parties: Koy Builders, Inc.

Under Negotiation: Price and Terms
C. PUBLIC EMPLOYEE APPOINTMENT
Pursuant to Section 54957
Title: City Manager
The City Council entered Closed Session at 4:37 p.m.

OPEN SESSION — 6:00 PM

CALL TO ORDER
Mayor Thorp called to order the Regular Meeting of the City Council/Successor Agency/Housing Authority at 6:00 p.m.

INVOCATION
The invocation was led by Pastor William Newton.

PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by Lieutenant Scovel.

CITY COUNCIL ROLL CALL
PRESENT: Jon Thorp, Mayor
Chris Venable, Mayor Pro Tem
Justin Beaver, Councilmember
Bob Miller, Councilmember
Judy Woolsey, Councilmember
ABSENT: None
STAFF
PRESENT: Jennifer Crawford, Interim City Manager
Steven Pacifico, City Attorney
Ana Sauseda, Director of General Services/City Clerk
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21 CLOSED SESSION REPORT
City Attorney Steven Pacifico indicated that there was no reportable action.

CHANGES TO THE AGENDA
Interim City Manager Crawford stated that there were no changes to the agenda.

SPECIAL PRESENTATION
YAPS Dog of the Month was presented by Executive Director Jennifer Hurlbut.

Employee Retirement Recognitions of Pamela Swantek & Kellie Whitt were presented by Public Safety Manager Trevor Benson.

PUBLIC COMMENT
The following members of the public spoke:
• Richard Frost
• Hansen Wang
• Don Harlan
• Ed Timmons
• Richard Hernandez

CITY COUNCIL CONFLICT OF INTEREST DISCLOSURE
Mayor Thorp asked if there were any conflicts to disclose. He announced that he would recuse himself from Item No. 16 due to the nature of his employment with the San Bernardino County Sheriff's Department. Councilmember Beaver stated that he had no items to disclose an no member of his family receives a check from the City of Yucaipa. Councilmembers Miller, Woolsey and Mayor Pro Tem Venable also confirmed that they have no members of their family receiving a check from the City of Yucaipa. Mayor Thorp disclosed that his daughter is a part time employee working for the City of Yucaipa's Performing Arts Center but does not contribute to the finances of his household.

CONSENT AGENDA
Mayor Thorp asked if any Councilmembers wished to pull an item from the Consent Agenda for Discussion. Mayor Pro Tem Venable pulled Item Nos. 6, 7, and 9.

1. SUBJECT: APPROVE THE CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MINUTES OF OCTOBER 27, 2025.

RECOMMENDATION: That the City Council approve the City Council/Successor Agency/Housing Authority Minutes of October 27, 2025.

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22 2. SUBJECT: SECOND READING ORDINANCE NO. 467
RECOMMENDATION: That the City Council approve the second reading of Ordinance No. 467, an Ordinance of the City Council of the City of Yucaipa, California, Adding Chapter 9.28 Regarding Peddling and Soliciting in the City of Yucaipa.

3. SUBJECT: SECOND READING ORDINANCE NO. 468
RECOMMENDATION: That the City Council approve the second reading of Ordinance No. 468, an Ordinance of the City Council of the City of Yucaipa Amending Article 2 ("Floodplain Safety (FP) Overlay District") of Chapter 2 ("Hazard Protection") of Division 5 ("Overlay Districts") of the Yucaipa Development Code to Conform to the National Flood Insurance Program (NFIP) Minimum Requirements and the California Building Standards Code; Adopting by Reference the Updated Flood Insurance Study (FIS) and Flood Insurance Rate Maps (Firms); and Designating Administration and Enforcement Responsibilities.

4. SUBJECT: SECOND READING ORDINANCE NO. 469
RECOMMENDATION: That the City Council approve the second reading of Ordinance No. 469, an Ordinance of the City Council of the City of Yucaipa, California, adding Development Code Section 83.030323, Revocation, and amending Sections 88.01815 and

88.01905 to add Revocation Procedures as part of a periodic code requirement cleanup and enhancement.

5. SUBJECT: SECOND READING ORDINANCE NO. 470
RECOMMENDATION: That the City Council approve the second reading of Ordinance No. 470, an Ordinance of the City Council of the City of Yucaipa, California, amending Development Code Section 83.030305 as part of a periodic code requirement cleanup and enhancement that includes a streamlined review for recently expired projects and the permitting process for Congregate Living Health Facilities.

8. SUBJECT: SECOND READING ORDINANCE NO. 473
RECOMMENDATION: That the City Council approve the second reading of Ordinance No. 473, an Ordinance of the City Council of the City of Yucaipa, California, amending Section 2.04.020 of the Yucaipa Municipal Code related to councilmember compensation pursuant to Senate Bill 329.

10. SUBJECT: MONTHLY TREASURER'S REPORT SEPTEMBER 2025
RECOMMENDATION: That the City Council receive and file the Monthly Treasurer's Report for September 2025.

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23 11. SUBJECT: AWARD OF CONTRACT — PHASE II-B YUCAIPA BOULEVARD ADA IMRPOVEMENTS 2ND STREET TO 5TH STREET, - PROJECT NO. 10959-2 RECOMMENDATION: That the City Council:

1. Award and authorize the Interim City Manager to execute a contract, and the Interim City Manager or her designee to administer the terms of the contract to the lowest responsible bidder, Three Peaks Corp. of Calimesa, CA in the amount $986,610 for the Phase II-B Yucaipa Boulevard ADA Improvements 2nd Street to 5th Street, — Project No. 10959-2 (Project); and

2. Approve the amounts of $200,000 for construction contract contingency and $80,000 for construction contract administration, staff time, testing and inspection costs for a total construction budget in the amount of $1,266,610; and

3. Authorize the Interim City Manager or her designee to administer the distribution of the construction contract contingency; and

4. Approve the plans and specifications prepared for the Project.

12. SUBJECT: ACCEPTANCE OF CONTRACT WORK — FISCAL YEAR 2025/2026 CONCRETE PROGRAM — PROJECT NO. 11241
RECOMMENDATION: That the City Council:

1. Accept the contract work completed by VAN Engineering in the amount of $165,355.50 for the Fiscal Year 2025/2026 Concrete Program— Project No. 11241; and

2. Authorize the recordation of the Notice of Completion for the Fiscal Year 2025/2026 Concrete Program— Project No. 11241.

13. SUBJECT: RATIFICATION OF LAND EXCHANGE BY AND BETWEEN THE CITY

OF YUCAIPA AND WILDWOOD CALVARY CHAPEL CHURCH FOR THE WILSON

III BASIN PROJECT AND CITY YARD PROJECT
RECOMMENDATION: That the City Council:

1. Ratify and formally approve the Land Exchange by and between the City of Yucaipa and Wildwood Calvary Chapel Church (WCC) as described in Attachment 3 (Property Descriptions and Grant Deeds); and

2. Approve and accept a Utility Easement in favor of the City of Yucaipa to accommodate utility connections at the City Yard facility located on APN 0303-181- 28; and

3. Approve a Parking and Access Easement in favor of WCC to allow for future WCC parking improvements along APN 0303-181-28; and
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24 4. Approve and accept a Utility Easement in favor of the City of Yucaipa to accommodate utility connections at the City Yard facility located on APN 0303-181- 08; and

5. Approve and accept a Drainage Easement in favor of the City of Yucaipa located on APN 0303-181-08; and

6. Authorize the Interim City Manager or her designee to execute the necessary documents to complete the Land Exchange and Easement offer and acceptance.

14. SUBJECT: BUDGET ADJUSTMENT REPORT — NOVEMBER 2025
RECOMMENDATION: That the City Council:

1. Receive and file the Fiscal Year 2024-25 Staff Approved Budget Adjustments (Attachment 1); and

2. Approve the Budget Adjustments Requiring Council Approval (Attachment 2).

ACTION: MOTION BY COUNCILMEMBER BEAVER, SECOND BY MAYOR PRO TEM VENABLE, CARRIED 5-0, TO APPROVE CONSENT AGENDA WITH THE EXCEPTION OF ITEM NOS. 6, 7, AND 9.

PULLED CONSENT ITEMS

6. SUBJECT: SECOND READING ORDINANCE NO. 471
RECOMMENDATION: That the City Council approve the second reading of Ordinance No. 471, an Ordinance of the City Council of the City of Yucaipa, California, amending Development Code Section 83.030505 as part of a periodic code requirement cleanup and enhancement and establish a zoning compliance procedure for new businesses.

DISCUSSION: Deputy Director of Community Development/City Planner Matlock presented the Agenda Report.

After Council discussion, the following Motion was made:

ACTION: MOTION BY COUNCILMEMBER BEAVER, SECOND BY
COUNCILMEMBER MILLER, CARRIED 5-0, TO APPROVE STAFF'S
RECOMMENDATION.

7. SUBJECT: SECOND READING ORDINANCE NO. 472
RECOMMENDATION: That the City Council approve the second reading of Ordinance No. 472, an Ordinance of the City Council of the City of Yucaipa, California, amending Development Code Section 83.010305 as part of a periodic code requirement cleanup and enhancement and establish a policy for the automatic withdrawal of inactive entitlement applications.

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25 DISCUSSION: Deputy Director of Community Development/City Planner Matlock presented the Agenda Report.

After Council discussion, the following Motion was made:

ACTION: MOTION BY COUNCILMEMBER BEAVER, SECOND BY MAYOR THORP, CARRIED 4-1 (MAYOR PRO TEM VENABLE VOTED NO), TO APPROVE STAFF'S RECOMMENDATION.

9. SUBJECT: CERTIFICATE OF SUFFICIENCY — REFERENDUM OF ORDINANCE NO. 448
RECOMMENDATION: That the City Council adopt Resolution No. 2025-58, a Resolution of the City Council of the City of Yucaipa, California, Accepting the Certificate of Sufficiency for the Referendum of Ordinance No. 448.

DISCUSSION: Director of General Services/City Clerk Sauseda presented the Agenda Report.

After Council discussion, the following Motion was made:

ACTION: MOTION BY COUNCILMEMBER MILLER, SECOND BY
COUNCILMEMBER WOOLSEY, CARRIED 3-1-0-1 (MAYOR PRO TEM

VENABLE VOTED NO AND COUNCILMEMBER BEAVER ABSTAINED), TO APPROVE STAFF'S RECOMMENDATION.

DISCUSSION ITEMS

15. SUBJECT: VEHICLE FLEET LEASE STRATEGY OPTION DISCUSSION RECOMMENDATION: That the City Council review and discuss the vehicle fleet lease strategy option as presented by staff and provide direction.

DISCUSSION: Director of Development Services/City Engineer Preciado presented the Agenda Report.

Mayor Pro Tem Venable left the dais at 7:07 p.m. and returned at 7:09 p.m.

The following members of the public spoke:
• Ed Timmons
• Ben Vail
After Council discussion, there was general consensus to bring this item back with additional information pertaining to the fire apparatus options.

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26 Mayor Thorp recused himself from Item No. 16 due to his employment with the San Bernardino County Sheriffs Department and left the dais at 7:52 p.m.

Mayor Pro Tem Venable continued as the presiding officer.

16. SUBJECT: SHERIFF'S SCHEDULE A CONTRACT AMENEDMENT NO. 42 RECOMMENDATION: That the City Council approve an amendment to the Law Enforcement Services Contract (Schedule A) between the City of Yucaipa and the San Bernardino County Sheriff's Department in the amount of $925,879.

DISCUSSION: Public Safety Manager Benson presented the Agenda Report.

After Council discussion, the following Motion was made:

ACTION: MOTION BY COUNCILMEMBER BEAVER, SECOND BY
COUNCILMEMBER MILLER, CARRIED 4-0-1-0 (MAYOR THORP WAS
ABSENT), TO APPROVE STAFF'S RECOMMENDATION.

Mayor Thorp returned to the dais at 8:02 p.m. and resumed as presiding officer.

17. SUBJECT: ORDINANCE NO. 476 — PROHIBITION OF PUBLIC URINATION RECOMMENDATION: That the City Council:

1. Approve the introduction and first reading of Ordinance No. 476, an ordinance of the City Council of the City of Yucaipa, California, adding Section 8.44 to the Yucaipa Municipal Code to prohibit urination or defecation in public places, with violations chargeable as misdemeanors or infractions enforceable by law; and

2. Direct the City Clerk to schedule the second reading and adoption on the consent calendar at the next regular meeting.

DISCUSSION: Public Safety Manager Benson presented the Agenda Report.

Councilmember Miller left the dais at 8:05 p.m. and returned at 8:07 p.m.

After Council discussion, the following Motion was made:

ACTION: MOTION BY MAYOR PRO TEM VENABLE, SECOND BY
COUNCILMEMBER WOOLSEY, CARRIED 5-0, TO APPROVE STAFF'S
RECOMMENDATION.

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27 18. SUBJECT: ORDINANCE NO. 475 — OPEN FIRES PROHIBITED RECOMMENDATION: That the City Council:

1. Approve the introduction and first reading of Ordinance No. 475, an ordinance of the City Council of the City of Yucaipa, California, adding Chapter 8.48 (Prohibition on Open Fires) to Title 8 of the Yucaipa Municipal Code; and

2. Direct the City Clerk to schedule the second reading and adoption on the consent calendar at the next regular meeting.

DISCUSSION: Chief Malinowski presented the Agenda Report.

After Council discussion, the following Motion was made:

ACTION: MOTION BY COUNCILMEMBER BEAVER, SECOND BY MAYOR PRO TEM VENABLE, CARRIED 5-0, TO APPROVE STAFF'S
RECOMMENDATION.

COUNCILMEMBER COMMENTS/REPORTS
Councilmember Woolsey attended the SBCTA Meeting, OMNITRANS Meeting, SCAG Meeting, a Town Hall with Senator Ochoa-Bogh, and the Inland Gateway Association of Realtors Installation of Officers Event.

Councilmember Miller thanked all Veterans for their service ahead of Veterans Day. He inquired if staff had ordered the fencing for the Varsity Baseball Field. He requested that a discussion item regarding Campaign Contribution Limits be added to the December 8, 2025 Regular City Council Meeting. Council agreed by consensus.

Mayor Pro Tem Venable announced the upcoming Winterfest event, Turkey Trot event, he announced that the Youth Advisory Committee is still recruiting for 3 members and the Park and Recreation Commission is recruiting for 1 youth member. He thanked all Veterans for their service.

Councilmember Beaver thanked all Veterans and wished them a Happy Veterans Day. He announced that he was recently appointed by the Board of the East Valley Young Marines to serve as the units Executive Officer and that he would be attending the Redlands Veterans Day Parade along with them.

Mayor Thorp announced the upcoming Veterans Day Service at the Community Park. He thanked City Staff for all their hard work.

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28 ANNOUNCEMENTS
There were no announcements.

ADJOURNMENT
The meeting adjourned at 8:17 p.m.

Jon Thorp, Mayor
ATTEST:

Ana V. Sauseda, MMC
Director of General Services/City Clerk
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29 ATTACHMENT 4
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30 City of Yucaipa
City Council/Successor Agency/Housing Authority Minutes Regular Meeting of November 24, 2025
City Hall Council Chambers
34272 Yucaipa Blvd., Yucaipa, CA 92399
OPEN SESSION — 6:110 PM

CALL TO ORDER
Mayor Thorp called to order the Regular Meeting of the City Council/Successor Agency/Housing Authority at 6:00 p.m.

INVOCATION
The invocation was led by Mayor Pro Tem Chris Venable.

PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by Captain Wiebeld.

CHANGES TO THE AGENDA
Interim City Manager Crawford stated that there were no changes to the agenda.

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31 PUBLIC COMMENT
The following members of the public spoke:
• Hansen Wang
• Mary Ruhter
• Richard Hernandez
• Kathy Sellers
• Ro Randolph
• Ed Timmons

CITY COUNCIL CONFLICT OF INTEREST DISCLOSURE
Mayor Thorp asked if there were any conflicts to disclose. There were no items disclosed.

DISCUSSION ITEMS

1. SUBJECT: APPROVAL OF CITY MANAGER EMPLOYMENT AGREEMENT WITH DR. SEAN M. MOORE
RECOMMENDATION: That the City Council approve the City Manager Employment Agreement between the City of Yucaipa and Dr. Sean M. Moore and authorize the Mayor to execute the Agreement on behalf of the City.

DISCUSSION: City Attorney Pacifico presented the Agenda Report.

ACTION: MOTION BY COUNCILMEMBER BEAVER, SECOND BY MAYOR PRO TEM VENABLE, CARRIED 5-0, TO APPROVE THE CITY MANAGER EMPLOYMENT AGREEMENT BETWEEN THE CITY OF YUCAIPA AND DR.

SEAN M. MOORE.

COUNCILMEMBER COMMENTS/REPORTS
Councilmember Woolsey attended the Yucaipa Veterans Day Event, the Metro Valley Committee Meeting, the Measure S Citizen Oversight Committee Meeting, the ribbon cutting ceremony for Meran, the One Way One Watershed Zoom Meeting, and the League of California Cities luncheon.

Councilmember Miller thanked Interim City Manager Jennifer Crawford for all her hard work during her time as City Manager.

Mayor Thorp echoed the comments of Councilmember Miller.

Councilmember Beaver thanked Lieutenant Scovel for all the work he did for the City of Yucaipa and congratulated him on his promotion.

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32 Mayor Pro Tem Venable thanked both Lieutenant Scovel and Interim City Manager Crawford. He announced the upcoming Turkey Trot event and Winterfest. He announced that the Youth Advisory Committee is still recruiting for 3 members.

ANNOUNCEMENTS
There were no announcements.

ADJOURNMENT
The meeting adjourned at 6:27 p.m.

Jon Thorp. Mayor
ATTEST:

Ana V. Sauseda, MMC
Director of General Services/City Clerk
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33 Item No.

AGENDA REPORT
DATE: December 8, 2025
TO: Honorable Mayor and City Council
FROM: Ana V. Sauseda, Director of General Services/City Clerk 4I/3-' Trevor Benson, Public Safety Manager
SUBJECT: Second Reading of Ordinance No. 475
2 RECOMMENDATION:

That the City Council approve the second reading of Ordinance No. 475, an Ordinance of the City Council of the City of Yucaipa, California, adding Chapter 8.48 (Prohibition on Open Fires) to Title 8 of the Yucaipa Municipal Code.

FISCAL IMPACT:

The recommendation does not result in a fiscal impact.

Attachment(s):

1. Ordinance No. 475
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34 ATTACHMENT 1
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35 ORDINANCE NO. 475

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF YUCAIPA, CALIFORNIA, ADDING CHAPTER 8.48 (PROHIBITION ON OPEN FIRES) TO TITLE 8 OF THE YUCAIPA MUNICIPAL CODE
WHEREAS, uncontrolled outdoor fires present significant threats to life, property, and the environment, especially in hillside, canyon, and wildland—urban interface areas within and adjacent to the City; and
WHEREAS, extended drought conditions, elevated temperatures, and seasonal Santa Ana wind events have increased local wildfire risk and the speed at which ignitions can spread, thereby heightening the need for clear and enforceable limits on open burning; and WHEREAS, open burning and unregulated outdoor fires also contribute to diminished air quality and respiratory harms, and local regulation is necessary to align community practices with regional and state air -quality protections; and
WHEREAS, while the California Fire Code (including provisions addressing open burning, recreational fires, and portable outdoor fireplaces) and the South Coast Air Quality Management District's regulations (including designations of "No -Burn Days") govern aspects of outdoor combustion, the City lacks a comprehensive local ordinance clearly defining, limiting, and enforcing open burning under Yucaipa -specific conditions; and WHEREAS, the National Weather Service issues Red Flag Warnings and Fire Weather Watches identifying periods of critical fire danger, during which restrictions on outdoor flames meaningfully reduce ignition risk and protect first responders and the public; and WHEREAS, the City Council finds it necessary to establish local definitions, prohibited conduct, and narrowly drawn exceptions that (1) recognize legitimate, low -risk activities such as safe outdoor cooking and limited recreational fires under prescribed safeguards, and (2) prohibit burning of rubbish, debris, and other hazardous materials; and WHEREAS, the proposed regulations provide the Fire Department and Code Enforcement with clear enforcement tools, including proportionate penalties, officer discretion for warnings, and cost -recovery and nuisance -abatement mechanisms, to prevent, control, and remediate hazardous fire behavior; and
WHEREAS, adoption of a local ordinance will harmonize City rules with the California Fire Code, applicable Air Quality Management District regulations, and National Weather Service alerts, improve public understanding through plain definitions and consistent terminology, and support interagency coordination during high -risk conditions; and WHEREAS, the City Council further finds that adoption of this ordinance is a reasonable, necessary, and properly tailored exercise of the City's police power that is consistent with state law, does not conflict with federal or state regulation, and preserves appropriate discretion and safeguards in enforcement.
1 12/08/2025 City Council Agenda
36 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YUCAIPA, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:

Section 1. Municipal Code Amendment.

Chapter 8.48, "Prohibition on Open Fires" is hereby added to Title 8 of the Yucaipa Municipal Code to read as follows:

Chapter 8.48
Prohibition on Open Fires

8.48.010 Purpose and fmdings.

A. The City Council finds that uncontrolled outdoor fires threaten life, property, and the environment.

B. Open burning contributes to wildfire risk, diminished air quality, and resource burdens on the Fire Department and Police Department.

C. This Chapter is intended to regulate or prohibit open fires in a manner consistent with the California Fire Code, local Air Quality Management District regulations, and state law.

8.48.020 Definitions.

For purposes of this Chapter:

A. "Open fire" or "open burning" means any fire where products of combustion are emitted directly to the atmosphere and not through an approved chimney, stack, or appliance.

B. "Portable outdoor fireplace" means a portable, outdoor, solid -fuel burning fireplace designed and manufactured for outdoor use, including chimineas, patio fire pits, and similar devices.

C. "Recreational fire" means an outdoor fire burning materials other than rubbish, with a total fuel area of three feet or less in diameter and two feet or less in height, used for pleasure, religious, ceremonial, cooking, warmth, or similar purposes.

D. "Designated fire area" means a location specifically approved and posted by the Fire Department for use of open flames under prescribed conditions.

E. "No -Burn Day" means any day designated by the South Coast Air Quality Management District under applicable regulations on which open burning is prohibited.

F. "Red Flag Warning" or "Fire Weather Watch" means an alert issued by the National Weather Service indicating critical fire weather conditions.
2 12/08/2025 City Council Agenda
37 8.48.030 Prohibited conduct.

A. No person shall ignite, kindle, cause to be kindled, or maintain an open fire in any public place, public right-of-way, vacant lot, hillside, canyon, or undeveloped property within the City.

B. No person shall burn rubbish, waste, construction debris, yard clippings, or other prohibited materials at any location within the City.

C. No person shall operate a portable outdoor fireplace or recreational fire during a Red Flag Warning, Fire Weather Watch, or No -Bum Day.

8.48.040 Exceptions and allowances.

This Chapter does not apply to:

A. Cooking devices such as gas, propane, or electric grills, or charcoal grills with fitted lids and spark -control features, operated at least 10 feet from combustible material.

B. Approved portable outdoor fireplaces that are used in compliance with manufacturer's instructions, with a spark arrestor screen, maximum fuel area of three feet in diameter, 10 feet clearance from structures or combustibles, constant attendance, and immediate extinguishment upon order of Fire Department personnel, peace officer, or code enforcement personnel.

C. Recreational fires are allowed if expressly permitted by the Fire Department, not larger than three feet in diameter and two feet in height, fueled only with clean, dry wood or charcoal, with fire -extinguishing equipment within 10 feet, and constant attendance by a responsible adult.

D. Fires set pursuant to a written permit issued by the Fire Chief, or their designee, for public safety training, cultural or religious ceremonies, film production, or other approved activities, subject to conditions.

E. Fires set or maintained by public agencies in the course of firefighting, rescue, or training operations.

8.48.050 Enforcement; penalties; charging and reduction.

A. Misdemeanor. Unless charged or reduced as an infraction under Subsection B, a violation of this Chapter is a misdemeanor punishable by up to six months in county jail, a fine of up to $1,000, or both.

B. Reduction or charging as infraction. In the interests of justice, the City Attorney may in their discretion (1) file a violation of this Chapter as an infraction, or (2) move to reduce a misdemeanor charge under this Chapter to an infraction at any time before judgment. The fine for the first violation shall be $100; second violation within one year shall be $200; each additional violation within one year shall be $500, unless the City Council has adopted a different infraction fine schedule.
3 12/08/2025 City Council Agenda
38 C. Officer discretion; warnings. Nothing in this Chapter limits an officer's discretion to issue a warning in lieu of citation or to refer eligible persons to available social -services resources.

D. Continuing violation. Each act in violation of this Chapter is a separate offense. Where a single course of conduct constitutes multiple acts, each act may be charged separately.

8.48.060 Cost recovery; nuisance; abatement.

A. The City may recover actual and reasonable suppression, investigation, and remediation costs from any person convicted of or liable for violating this Chapter.

B. A violation of this Chapter constitutes a public nuisance and may be abated by the City.

C. The Fire Department, Sheriffs Department, or Code Enforcement may immediately extinguish or cause the extinguishment of any prohibited fire. Equipment used in violation may be temporarily seized when necessary to abate an imminent threat to public safety, subject to post -seizure notice.

Section 2. California Environmental Quality Act.

The City Council finds and determines that this Ordinance is exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15061(b)(3) (common sense exemption) because it can be seen with certainty that there is no possibility that the adoption of this Ordinance may have a significant effect on the environment.

Section 3. Codification; Authority.

The City Clerk is authorized and directed to codify Chapter 8.48, as set forth in Section 1 of this Ordinance, into the Yucaipa Municipal Code. This Ordinance is adopted pursuant to the City's police powers under Article XI, section 7 of the California Constitution and Government Code sections 36900-36901.

Section 4. Severability.

If any section, subsection, sentence, clause, or phrase of this Ordinance or its application to any person or circumstance is for any reason held to be invalid or unconstitutional by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions or applications of this Ordinance. The City Council declares that it would have adopted this Ordinance, and each section, subsection, sentence, clause, and phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, or phrases be declared invalid.

Section 5. No Conflict; Construction; Cumulative Remedies.

A. This Ordinance shall not be construed to permit any act prohibited by state or federal law.

B. The remedies provided in Chapter 8.48 and in this Ordinance are cumulative and in addition to any other remedies available at law or in equity.
4 12/08/2025 City Council Agenda
39 Section 6. Publication and Certification.

The City Clerk shall certify to the passage of this Ordinance and shall cause the same to be published or posted in accordance with state law.

Section 7. Effective Date.

This Ordinance shall take effect thirty (30) days after its passage.

Section 8. Execution; Implementation; Clerical Corrections.

The Mayor is authorized to sign this Ordinance, and the City Clerk shall attest to the same. The City Manager, Police Chief, and City Attorney are authorized to take such actions as may be necessary and appropriate to implement this Ordinance, including the preparation of forms, notices, and administrative procedures. The City Clerk, in consultation with the City Attorney, is authorized to make non -substantive, clerical corrections and formatting changes to the Ordinance and codified text that do not affect its meaning or intent.

PASSED, APPROVED and ADOPTED this 8th day of December, 2025.

Jon Thorp, Mayor
ATTEST: APPROVED AS TO FORM
Ana V. Sauseda, MMC Steven Graham Pacifico
Director of General Services/City Clerk City Attorney
5 12/08/2025 City Council Agenda
40 CITY 01
Item No. 3

AGENDA REPORT
DATE: December 8, 2025
TO: Honorable Mayor and City Council
FROM: Ana V. Sauseda, Director of General Services/City Clerk ,e/V,5' Trevor Benson, Public Safety Manager
SUBJECT: Second Reading of Ordinance No. 476
RECOMMENDATION:

That the City Council approve the second reading of Ordinance No. 476, an Ordinance of the City Council of the City of Yucaipa, California, adding Chapter 8.44 (Prohibition on Public Urination and Defecation) to Title 8 of the Yucaipa Municipal Code.

FISCAL IMPACT:

The recommendation does not result in a fiscal impact.

Attachment(s):

1. Ordinance No. 476
Approved by:
12/08/2025 City Council Agenda
41 ATTACHMENT 1
12/08/2025 City Council Agenda
42 ORDINANCE NO. 476

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF YUCAIPA, CALIFORNIA, ADDING CHAPTER 8.44 (PROHIBITION ON PUBLIC URINATION AND DEFECATION) TO TITLE 8 OF THE YUCAIPA MUNICIPAL CODE WHEREAS, the City Council finds that public urination and defecation create unsanitary and unsafe conditions, including the spread of pathogens, foul odors, contamination of sidewalks, public rights -of -way, parks, parking lots, and other public and private places, and thereby pose an immediate threat to public health and quality of life; and WHEREAS, such conduct also creates visual blight and deters residents, visitors, and businesses from lawfully using public spaces and facilities, thereby undermining community wellbeing and economic vitality; and
WHEREAS, the City has received complaints and observed conditions indicating that existing laws are not sufficiently tailored to address public urination and defecation in all locations where the conduct may occur, and that a clear, uniform, and enforceable local standard is necessary; and WHEREAS, establishing definitions, prohibited conduct, and narrowly drawn exceptions promotes fair notice to the public and facilitates consistent, even-handed enforcement by peace officers and code enforcement personnel; and
WHEREAS, the ordinance provides reasonable exceptions for exigent circumstances, bona fide medical emergencies or conditions, the assistance of children, and other situations where enforcement would be inappropriate or contrary to the public interest; and WHEREAS, the ordinance authorizes enforcement as either an infraction or a misdemeanor, allowing proportionate responses to differing circumstances and encouraging voluntary compliance; and
WHEREAS, the ordinance also declares violations to be a public nuisance subject to the City's abatement authority, thereby providing civil tools to promptly remedy unsanitary conditions that endanger public health and the environment; and
WHEREAS, adopting local standards will complement, and is not preempted by, state law and is consistent with the City's existing municipal code provisions addressing public health, sanitation, and nuisance abatement; and
WHEREAS, the City Council finds the ordinance to be consistent with the City's goals of maintaining clean, accessible, and safe public spaces for all users, including families, children, seniors, and persons with disabilities; and
WHEREAS, the City Council finds that the ordinance is necessary, reasonable, and properly tailored to address identified public health and safety concerns while preserving appropriate discretion and safeguards in enforcement.
1 12/08/2025 City Council Agenda
43 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YUCAIPA, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:

Section 1. Municipal Code Amendment.

Chapter 8.44, "Prohibition on Public Urination and Defecation" is hereby added to Title 8 of the Yucaipa Municipal Code to read as follows:

Chapter 8.44
Prohibition on Public Urination and Defecation

8.44.010 Purpose and findings.

A. The City Council finds that public urination and defecation present threats to public health and safety, degrade community appearance and quality of life, and impose avoidable clean-up costs on the City and private property owners.

B. This Chapter is intended to provide a narrowly tailored, content -neutral prohibition that is enforceable while recognizing medical necessity, disability -related circumstances, true emergencies, and situations in which no reasonably accessible restroom is available.

C. This Chapter shall be construed consistent with state and federal law, including disability - accommodation requirements.

8.44.020 Definitions.

For purposes of this Chapter:

A. "Bodily waste" means human urine or feces.

B. "Defecate" means to discharge feces from the body.

C. "Public place" means any area generally open to, or used by, the public, whether publicly or privately owned, including without limitation streets, sidewalks, alleys, plazas, parks, trails, transit facilities, parking lots or structures, doorways, building entrances, landscaped areas open to the public, and the exterior grounds of commercial centers.

D. "Public right-of-way" means any street, roadway, median, sidewalk, parkway, or similar area dedicated for public travel or public use.

E. "Reasonably accessible restroom" means a functioning toilet facility that is (1) open for use by the public or by the person at the time of the alleged violation, (2) located within a distance a 2 12/08/2025 City Council Agenda
44 reasonable person can reach without undue delay given the circumstances, and (3) does not require payment, purchase, or membership to enter.

F. "Urinate" means to discharge urine from the body.

8.44.030 Prohibited conduct.

A. No person shall intentionally or knowingly urinate or defecate in a public place or within the public right-of-way.

B. No person shall intentionally or knowingly urinate or defecate upon private property without the consent of the property owner, lawful occupant, or person in charge.

C. Nothing in this Chapter authorizes exposure of the genitals or buttocks in public; conduct meeting the elements of state indecent -exposure statutes may be separately enforced.

8.44.040 Exceptions and affirmative defenses.

A. Medical necessity. It is an affirmative defense that, due to a documented medical condition (including incontinence, ostomy, or similar conditions), the person could not reasonably avoid the act, and took reasonable steps to minimize public impact.

B. Caretaker assistance. It is an affirmative defense that the person acted while providing necessary assistance to an individual with a qualifying disability, and took reasonable steps to minimize public impact.

C. Young children. It is an affirmative defense that the person is a child under 5 years of age, or a supervising caregiver addressing the needs of such a child, and promptly removed and properly disposed of any bodily waste and sanitized the area.

D. Emergency with no reasonably accessible restroom. It is an affirmative defense that: (1) the need was urgent; (2) no reasonably accessible restroom existed as defined in Section 8.44.020(E); and (3) the person promptly and properly contained and disposed of the bodily waste and reasonably sanitized the area.

8.44.050 Enforcement; penalties; charging and reduction.

B. Reduction or charging as infraction. In the interests of justice, the City Attorney may in their discretion (1) file a violation of this Chapter as an infraction, or (2) move to reduce a misdemeanor 3 12/08/2025 City Council Agenda
45 charge under this Chapter to an infraction at any time before judgment. The fine for the first violation shall be $100; second violation within one year shall be $200; each additional violation within one year shall be $500, unless the City Council has adopted a different infraction fine schedule.

C. Officer discretion; warnings. Nothing in this Chapter limits an officer's discretion to issue a warning in lieu of citation or to refer eligible persons to available social -services resources.

D. Continuing violation. Each act in violation of this Chapter is a separate offense. Where a single course of conduct constitutes multiple acts, each act may be charged separately.

8.44.060 Clean-up; remediation; cost recovery; nuisance.

A. The City may immediately abate and remediate bodily waste in any public place or public right- of-way.

B. The City may recover its actual and reasonable remediation costs from a person convicted or found liable for violating this Chapter, as permitted by law, through civil action or cost -recovery procedures.

C. A violation of this Chapter is declared a public nuisance and may be abated in any manner allowed by law, in addition to the penalties provided here.

8.44.070 Non-discrimination; disability accommodations.

Enforcement shall be conducted in a neutral, nondiscriminatory manner. Officers and prosecutors shall reasonably accommodate persons with disabilities consistent with state and federal law, including consideration of the defenses in Section 8.44.040.

Section 2. California Environmental Quality Act.

Section 3. Codification; Authority.

The City Clerk is authorized and directed to codify Chapter 8.44, as set forth in Section 1 of this Ordinance, into the Yucaipa Municipal Code. This Ordinance is adopted pursuant to the City's police powers under Article XI, section 7 of the California Constitution and Government Code sections 36900-36901.
4 12/08/2025 City Council Agenda
46 Section 4. Severability.

Section 5. No Conflict; Construction; Cumulative Remedies.

A. This Ordinance shall not be construed to permit any act prohibited by state or federal law.

B. The remedies provided in Chapter 8.44 and in this Ordinance are cumulative and in addition to any other remedies available at law or in equity.

C. This Ordinance shall be construed to be consistent with the Americans with Disabilities Act and applicable state disability -rights laws, and nothing herein shall be applied in a manner that unlawfully discriminates against any person.

Section 6. Publication and Certification.

The City Clerk shall certify to the passage of this Ordinance and shall cause the same to be published or posted in accordance with state law.

Section 7. Effective Date.

This Ordinance shall take effect thirty (30) days after its passage. \\
\\
\\
\\
\\
\\
5 12/08/2025 City Council Agenda
47 Section 8. Execution; Implementation; Clerical Corrections.

PASSED, APPROVED and ADOPTED this 8th day of December, 2025.

Jon Thorp, Mayor
ATTEST: APPROVED AS TO FORM
Ana V. Sauseda, MMC Steven Graham Pacifico
Director of General Services/City Clerk City Attorney
6 12/08/2025 City Council Agenda
48 Item No. 4
DATE:

TO:

FROM:

SUBJECT:

AGENDA REPORT
December 08, 2025
Honorable Mayor and City Council
Jennifer Crawford, Interim City Manager/Treasurer
Phil White, Director of Financ
Monthly Treasurer's Report October 2025
RECOMMENDATION:

That the City Council receive and file the Monthly Treasurer's Report for October 2025.

BACKGROUND/DISCUSSION:

To comply with the requirements of California Government Code Section 53607 and the recommendation of California Government Code Section 53646, a treasurer's report is submitted to the Council monthly.

It is the responsibility of the Finance staff to develop the Monthly Treasurer's Report in a timely manner for review by the City Manager/Treasurer, and ultimately the City Council. It is the function of the Treasurer to deposit and invest funds in accordance with the Investment Policy of the City of Yucaipa to achieve the stated objectives of preservation of capital, liquidity, and return on investment. The purpose of the Monthly Treasurer's Report is to provide the City Council with a snapshot of the City's investment portfolio. The balances included in the Monthly Treasurer's Report represent the market value of the City's investments.

The City utilizes the Monthly Treasurer's Report as one tool to monitor fiscal performance. The City's net position or fund balance (equity) is comprised of assets less liabilities. The portfolio is just one component of assets. The portfolio balance will fluctuate based on investment performance (yield) as well as the timing of cash inflows (revenue collection) and cash outflows (expenditure payments).

The yield for the investment held with the Local Agency Investment Fund (LAIF) was 4.150% in October.

While the City does not have outstanding debt related to bond issuances, the City acts in a fiduciary capacity for the Successor Agency to the former Redevelopment Agency and the Chapman Heights Community Facilities District, both of which maintain outstanding bonds. The City pools cash and investments of all funds, except for assets related to the bond issuances of the Successor Agency and 12/08/2025 City Council Agenda
49 Community Facilities District which are required to be held in separate accounts with fiscal agents in accordance with the bond indentures.

As required by the Investment Policy, the attached Monthly Treasurer's Report includes a certification that (1) All investment actions executed since the last report have been made in full compliance with the Investment Policy; and (2) the City will meet its expenditure obligations for the next six months.

FISCAL IMPACT:

The recommendation does not result in a fiscal impact.

Attachment(s):

1. Treasurer Report — October

2. Treasurer Managed Portfolio Summary — October

3. LAIF Quarterly Interest Statement — October

4. Wells Fargo Operating Account — October

5. Investments with Fiscal Agent Summary — October

6. Portfolio Holdings - October
12/08/2025 City Council Agenda
50 ATTACHMENT 1
12/08/2025 City Council Agenda
51 City of Yucaipa
Treasurer's Report - October 31, 2025
Attachment 1
Institution/Investment Type
September 2025 (
Balance
October 2025
Balance
Funds Under Control of the City:

U.S. Bank Investment Account - Managed by Treasurer
Cash and Equivalents
$ 297,494.42
$ 118,157.55
U.S. Government Issues
35,745,792.80
35,784,396.10
Corporate Issues
5,454,147.73
5,696,649.48
Municipal Issues
197,313.00
197,700.00
$ 41,694,747.95
$ 41,796,903.13
Local Agency Investment Fund (LAIF)
$ 11,150,883.99
$ 9,280,357.51
City Checking Account (Wells Fargo)
$ 2,587,526.08
$ 2,640,155.46
Petty Cash / Change Drawers
$ 2,750.00
$ 2,750.00
Total Funds Under Control of the City
$ 55,435,908.02
$ 53,720,166.10
Funds with Fiscal Agents:

Bank of New York Mellon
CFD 98-1 - Municipal Bond Insurance Policy
$ 1.00
$ 1.00
CFD 98-1 - Cash
$ 281,932.11
$ 281,932.11
U.S. Bank
RDA 1998 TAB - Blackrock Instl Funds
$ 186.26
$ 191.40
RDA 1998 TAB - LAIF
$ 49,093.64
$ 49,629.93
RDA 2004 TAB - Blackrock Instl Funds
$ 150,536.64
$ 151,082.48
RDA 2010 TAB - Blackrock Instl Funds
$ 374,157.28
$ 375,412.19
Total Funds with Fiscal Agents
$ 855,906.93
$ 858,249.11
Grand Total
$ 56,291,814.95
$ 54,578,415.21

1. All investment actions executed since the last report have been made in full compliance with the Investment Policy; and

2. The City will meet its expenditure obligations for the next six months.

Treasurer:
12/08/2025 City Council Agenda
52 ATTACHMENT 2
12/08/2025 City Council Agenda
53 00184801
65- -01-B -82-310-01
0101-11-04304-01

CITY OF YUCAIPA - TREASURER MANAGED

ACCOUNT
embank

Page 5 of 28 ends

Period from October 1, 2025 to October 31, 2025

ASSET SUMMARY
.............................................
......................................... .

ASSETS
10/31/2025

MARKET VALUE
% OF
MARKET
Cash And Equivalents
U.S. Government Issues
Corporate Issues
Municipal Issues
118,157.55
35,784,396.10
5,696,649.48
197, 700.00

0.28 84.88

13.51 0.47
Total Assets
Accrued Income
41,796,903.13 99.14
360,662.05 0.86
Grand Total
42,157,565.18 100.00
BONDS 98.86%
CASH EOUIV S ACCR 1.14%
12/08/2025 City Council Agenda
54 ATTACHMENT 3
12/08/2025 City Council Agenda
55 11/12/25, 11:14 AM LAIF Regular Monthly Statement
California State Treasurer
Fiona Ma, CPA
Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001

CITY OF YUCAIPA

TREASURER
34272 YUCAIPA BLVD.

YUCAIPA, CA 92399
Account Number:

October 2025 Statement
Effective Transaction Tran Confirm
Date Date Type Number
10/6/2025 10/2/2025 RW 1783141
10/15/2025 10/14/2025 QRD 1785551
Account Summary
Total Deposit:

Total Withdrawal:

November 12, 2025
LAIF Home
PMIA Average Monthly
Yields
Tran Type Definitions
Web
Confirm
Number Authorized Caller
1743762 PHILLIP WHITE

N/A SYSTEM
129,473.52 Beginning Balance:
-2,000,000.00 Ending Balance:

Amount
-2,000,000.00
129,473.52
11,150,883.99
9,280,357.51
12/08/2025 City Council Agenda
https://laifms.treasurer . ca.gov/RegularStatement.aspx 56 1/1

ATTACHMENT 4
12/08/2025 City Council Agenda
57 Commercial Checking Acct Public Funds
Account number: ■ October 1, 2025 - October 31, 2025 • Page 1 of 6

CITY OF YUCAIPA

GENERAL OPERATING ACCOUNT
34272 YUCAIPA BLVD
YUCAIPA CA 92399-2434
Questions?
WELLS
FARGO
Call your Customer Service Officer or Client Services
1-800-AT WELLS (1-800-289-3557)
5:00 AM TO 6:00 PM Pacific Time Monday - Friday
Online: wellsfargo.com
Write: Wells Fargo Bank, N.A. (114)
San Francisco Wholesale
PO Box 63020
San Francisco, CA 94163
Account summary
Commercial Checking Acct Public Funds
Account number Beginning balance
$2,587,526.08
Total credits
$3,447,073.44
Total debits Ending balance
-$3,394,444.06 $2,640,155.46
Credits
Deposits
Effective Posted
date date
Amount Transaction detail
10/02 150.00 Deposit
10/02 10/03 4,000.00 Reversal of Check Posted 10-02-25 Refer to Maker Our Ref: 10-02-25 00000000 10/06 300.00 Deposit
10/07 1,430.00 Deposit
10/07 2,750.00 Deposit
10/14 10/15 33.60 Reversal of Check Posted 10-14-25 Reposted 10-15-25 as Serial 0000020045 Our Ref: 10-14-25 00000000
10/16 225.00 Deposit
10/21 200.00 Deposit
10/24 100.00 Deposit
10/27 150.00 Deposit
10/29 25.00 Deposit
$9,363.60 Total deposits
Electronic deposits/bank credits
Effective Posted
date date
Amount Transaction detail
10/01
10/01
10/01
10/01
10/01
10/01
10/01
10/01
620I0 Wells Fargo Bark N.A.

Ali rights reserved. Member FDC.

82.50 343.00
605.55
1,272.00
2,517.00
6,148.00
11,903.04
6,923.53
Cash Only Customer Deposit
American Express Settlement 250930 5647699172 Comm Devt 5647699172 Cash Only Customer Deposit
Paymentech Transfer 251001 TyIer0005037697 Eg Css CA Yucaipa Comm Cash Only Customer Deposit
Cash Only Customer Deposit
Desktop Check Deposit
ZBA Funding Account Transfer From 4241875095
(1 O8/2025 City Council Agenda
Sheetseq — 0039497
Sheet 00001 of 00006
58 ATTACHMENT 5
12/08/2025 City Council Agenda
59 City of Yucaipa
Investment with Fiscal Agent Summary
FY 2026
Bank of New York Mellon CFD 98-1
703130 Special Tax Acct - Cash
703132 Principal AC - Municipal Bond Insurance Policy
703170 Admin Exp Acct - Cash
U.S. Bank
RDA 1998 TAB
6711616700 Project Acct - Blackrock Instl Funds
6711616701 Interest Acct - Blackrock Instl Funds
6711616702 Principal Acct - Blackrock Instl Funds
6711616703 Sinking Acct - Blackrock Instl Funds
6711616704 Reserve Acct - Blackrock Instl Funds
6711616704 Reserve Acct - LAIF
RDA 2004 TAB
6711740700
6711740701
6711740702
6711740703
Project Acct - Blackrock Instl Funds
Interest Acct - Blackrock Instl Funds
Principal Acct - Blackrock Instl Funds
Reserve Acct - Blackrock Instl Funds
RDA 2010 TAB
6711740705 Reserve Acct - Blackrock Instl Funds
10/31/2025
$ 199,970.44
$ 1.00
$ 81,961.67
$ 281,933.11

0.24 123.05

0.24 67.80

0.07 191.40
49,629.93
49,821.33

0.12 1,777.73
193.90
149,110.73
151,082.48
375,412.19
12/08/2025 City Council Agenda
60 ATTACHMENT 6
12/08/2025 City Council Agenda
61 TVI
TIME
VALUE

INVESTMENTS

FOR INSTITUTIONAL INVESTOR USE ONLY
Portfolio Summary
Wgtd Avg YTM •
Wgtd Avg YTM with Liq. Bal..

Wgtd Avg YTW ••
Wgtd Avg Mat (no call)
Wgtd Avg Mat with Liq. Bal.

Wgtd Avg Mat (all called)
Market Value 10/31/2025

3.90%

3.75%

3.82%

2.41 yrs

1.88 yrs

1.96 yrs
41,678,746
Par Value
Liquid Balances
Total Par with Liquid Bal.

Current MV with Liquid Bal.
' Purchase Yield to Maturity
42,277,877
12,038,671
54,316,548
53,717,417
Yucaipa
Portfolio Composition (incl. Liquid Balances)
Portfolio Ratings (Worst***)
Sector Par Value YTM • Weight
Agencies 12,905,000 4.41% 23.8%
Treasuries 23,215,000 3.67% 42.7%
Certificates of Deposit 2,577,000 4.05% 4.7%
Municipal Bonds 300,000 1.57% 0.6%
Corporate Bonds 3,280,877 3.59% 6.0%
Mortgages
Commercial Paper
Supra Nationals
Total
Account Name
LAIF
Wells Fargo
US Bank Money Market
42,277,877 3.90% 77.8%
Balance Rate Weight
9,280,358 4.15% 17.1%
2,640,155 0.00% 4.9%
118,158 3.92% 0.2%
Total Liquid Balances
" Purchase Yield to Worst
12,038,671 3.24%

22.2%

0.6%
• Agencies
Certificates of Deposit
. Corporate Bonds
• Treasuries
Municipal Bonds
• Liquid Balances

1.3% 0.9%

0.3%

2.4% 2.6% 6.6%

0.4%
.AA • AA+ AA AA- • A+ • A A- BBB NR
"• All ratings are shown in S&P format.

Ratings Do Not Include Liquid Balances.

Maturity Distribution
110.MM
$9.MM
$8.MM
$7.MM
$6.MM
$5.MM
$4.MM

53.MM
$2.MM
$1. MM
$o
0 - 3mo
3 - 6mo
6 - 12mo
1 - 2yr
2 - 3yr
3 -4yr
4 - Syr
5 - 7yr
7 - l0yr
Performance versus Benchmark as of 10/31/2025
As of
As of
1Yr Average 10/31/2025 1Mo Ago 3Mos Ago 6Mos Ago 9Mos Ago 12/31/2024 1Yr Ago 3Yrs Ago 5Yrs Ago Yield to Maturity:

Portfolio
2-Year Treasury
Fed Funds
n/a

3.92%

4.51%

3.90%

3.63%

4.00%

3.90%

3.60%

4.25%

3.62%

3.94%

4.50%

3.51%

3.60%

4.50%
n/a

4.22%

4.50%
n/a

4.25%

4.50%
n/a

4.16%

5.00%
n/a

4.51%

3.25%
n/a

0.14%

0.25%
Over l0yr
Excluded Securities
Bonds that are not found
will not be shown
Loga Reason
2 12/08/2025 City Council Agenda
Report Date: 10/316025

T'VI
TIME
VALIJI:

INVESTMENTSµ

FOR INSTITUTIONAL INVESTOR USE ONLY
Yucaipa
Cash -Flows - from 11/2025 to 10/2026 - Assuming None Called Type
Callable
Non -Callable
TOTAL
Par Nov-25 Dec-25
7,005,000 26,363 0
35,272,877 803,684 231,620
42,277,877 830,047 231,620
Jan-26
19,148
961,757
980,905
Feb-26 Mar-26 Ap06 May-26 Jun-26 JuI26 Aug-26 Sep-26 Oct-26 52,486 27,076 10,250 105,413 0 18,598 50,173 152,076 10,250 124,256 1,197,036 543,572 351,564 4,536,028 1,807,195 334,100 29,730 642,562 176,742 1,224,112 553,822 456,977 4,536,028 1,825,793 384,273 181,806 652,812 I Interest Payments
250,000
200,000
150,000
100,000
50,000
0 Nov-25
Dec-25
Jan-26
Feb-26
Mar-26
Apr-26
May-26
Jun-26
Jul-26
Aug-26
Sep-26
Oct-26
Principal Payments
5,000,000
4,500,000
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0 Nov-25 Dec-25
Jan-26 Feb-26
Mar-26 Apr-26
May-26 Jun-26
Jul-26 Aug-26
NMI
Sep-26 Oct-26
3 12/08/2025 City Council Agenda
Report Date: 10/36025

TVI
TIME
VAI.III;

INVESTMENTS

FOR INSTITUTIONAL INVESTOR USE ONLY
Yucaipa
Cash -Flows - from 11/2025 to 10/2026 - Recognizing Likelihood of Call* Type
Callable
Non -Callable
TOTAL
Par Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 May-26 Jun-26 Jul-26 Aug-26 Sep-26 Oct-26 7,005,000 26,363 0 19,148 52,486 27,076 10,250 105,413 0 18,598 50,173 152,076 10,250 35,272,877 803,684 231,620 961,757 124,256 1,197,036 543,572 351,564 4,536,028 1,807,195 334,100 29,730 642,562 42,277,877 830,047 231,620 980,905 176,742 1,224,112 553,822 456,977 4,536,028 1,825,793 384,273 181,806 652,812 Interest Payments
250,000
200,000
150,000
100,000
50,000
0 Nov-25
Dec-25
Jan-26
Feb-26
Mar-26
Apr-26
May-26
Jun-26
Jul-26
Aug-26
Sep-26
Oct-26
Principal Payments
5,000,000
4,500,000
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0 Nov-25
Dec-25 Jan-26
* Likelihood based on 10/31/2025 market rates
Feb-26 Mar-26
Apr-26 May-26
Jun-26 Jul-26
Aug-26
Sep-26 Oct-26
4 12/08/2025 City Council Agenda
Report Date: 10/341025

TIME
VALUE

INVESTMENTS

FOR INSTITUTIONAL INVESTOR USE ONLY
Yucaipa
Extended Cash -Flows
8 On. Par Value Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 May-26 Jun-26 Jul-26 Aug-26 Sep-26 Oct-26 Year 1 Total 1 3135G06G3 750,000 751,875 0 0 0 0 0 0 0 0 0 0 0 751,875 2 43815GAC3 2,815 2 2 2,817 0 0 0 0 0 0 0 0 0 2,821
3 91282C8H3 900,000 0 0 901,688 0 0 0 0 0 0 0 0 0 901,688 4 64985TDC2 150,000 0 0 0 0 150,983 0 0 0 0 0 0 0 150,983 5 91282CBT7 1,015,000 0 0 0 0 1,018,806 0 0 0 0 0 0 0 1,018,806 6 91282C6W0 490,000 0 0 0 0 0 491,838 0 0 0 0 0 0 491,838 7 04636NAA1' 80,000 480 0 0 0 0 80,480 0 0 80,960
8 91282CCF6 300,000 1,125 0 0 0 0 0 301,125 0 0 0 0 0 302,250 9 3130B1BT3 4,000,000 0 97,500 0 0 0 0 0 4,097,500 0 0 0 0 4,195,000 10 14317DAC4 1,869 1 1 1 1 1 1 1 1,870 0 0 0 0 1,877
11 345286AC2 2,655 3 3 3 3 3 3 3 2,658 0 0 0 0 2,679
12 91282CCJ8 300,000 0 1,313 0 0 0 0 0 301,313 0 0 0 0 302,626 13 544647FC9 50,000 0 0 364 0 0 0 0 0 50,364 0 0 0 50,728 14 91282CHM6 1,700,000 0 0 38,250 0 0 0 0 0 1,738,250 0 0 0 1,776,500 15 9128282A7 200,000 0 0 0 1,500 0 0 0 0 0 201,500 0 0 203,000 16 05602RAD3 10,030 27 27 27 27 27 27 27 27 27 10,057 0 0 10,300 17 02665WDZ1' 125,000 0 0 125,813 0 126,626
18 362554AC1 2,355 1 1 1 1 1 1 1 1 1 1 2,356 0 2,366
19 98163KAC6 1,980 1 1 1 1 1 1 1 1 1 1 1 1,981 1,992
20 448977A00 13,934 26 26 26 26 26 26 26 26 26 26 26 13,960 14,246 21 91282CDG3 575,000 0 0 0 0 0 3,234 0 0 0 0 0 578,234 581,468 22 025816CM9' 125,000 1,040 0 0 0 0 0 1,023 0 0 0 0 0 2,063 23 91282CDK4 250,000 1,563 0 0 0 0 0 1,563 0 0 0 0 0 3,126 24 24422EWA3 75,000 0 0 638 0 0 0 0 0 638 0 0 0 1,276
25 87612E9M7' 110,000 0 0 1,073 0 0 0 0 0 1,073 0 0 0 2,146 26 06406R8A4' 100,000 0 0 1,025 0 0 0 0 0 1,025 0 0 0 2,050 27 459200KM2' 135,000 0 0 0 1,485 0 0 0 0 0 1,485 0 0 2,970 28 912828V98 650,000 0 0 0 7,313 0 0 0 0 0 7,313 0 0 14,626 29 362585AC5 12,846 33 33 33 33 33 33 33 33 33 33 33 33 396 30 438516CE4' 100,000 0 0 0 0 550 0 0 0 0 0 550 0 1,100 31 3133EP4U6 1,150,000 0 0 0 0 25,156 0 0 0 0 0 25,156 0 50,312 32 14318MAD1 52,394 173 173 173 173 173 173 173 173 173 173 173 173 2,076 33 665859AW4' 90,000 1,800 0 0 0 0 0 1,800 0 0 0 0 0 3,600 34 912828X88 510,000 6,056 0 0 0 0 0 6,056 0 0 0 0 0 12,112 35 91324PE63' 60,000 1,110 0 0 0 0 0 1,110 0 0 0 0 0 2,220 36 254683C52 125,000 346 346 346 346 346 346 346 346 346 346 346 346 4,152 37 4581406Y5' 130,000 0 0 0 2,438 0 0 0 0 0 2,438 0 0 4,876 38 9128282RO 4,300,000 0 0 0 48,375 0 0 0 0 0 48,375 0 0 96,750 39 91282CAH4 175,000 0 0 0 438 0 0 0 0 0 438 0 0 876
40 931142EX7' 150,000 0 0 0 0 2,963 0 0 0 0 0 2,963 0 5,926 4189236TKJ3' 1,000,000 0 0 0 0 22,750 0 0 0 0 0 22,750 0 45,500 42 91282CGH8 900,000 0 0 15,750 0 0 0 0 0 15,750 0 0 0 31,500 43 91282C6P0 2,000,000 0 0 0 40,000 0 0 0 0 0 40,000 0 0 80,000 44 61690DRP5 244,000 5,843 0 0 0 0 0 5,747 0 0 0 0 0 11,590 5 12/08/2025 City Council Agenda
Report Date: 10/31/2025

TVI
TIME
VALUE
INVESTMENTS%

FOR INSTITUTIONAL INVESTOR USE ONLY
Yucaipa
Extended Cash -Flows
8 Cusip Par Value Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 May-26 Jun-26 JuIJuI=26 Aug-26 Sep-26 Oct-26 Year 1 Total 45 3130AWC24 300,000 0 6,000 0 0 0 0 0 6,000 0 0 0 0 12,000 46 05612LFD9 244,000 0 5,009 0 0 0 0 0 4,927 0 0 0 0 9,936 47 856288BU8 244,000 0 5,260 0 0 0 0 0 5,232 0 0 0 0 10,492 48 919853QU8 244,000 0 5,077 0 0 0 0 0 5,049 0 0 0 0 10,126 49 61776NTK9 244,000 0 5,199 0 0 0 0 0 5,171 0 0 0 0 10,370 50 91282CHK0 500,000 0 10,000 0 0 0 0 0 10,000 0 0 0 0 20,000 51 20825WEB2 249,000 867 839 867 867 783 867 839 867 839 867 867 839 10,208 52 38150V4B2 245,000 0 0 0 4,755 0 0 0 0 0 4,677 0 0 9,432 53 005594BW5 245,000 0 0 0 4,781 0 0 0 0 0 4,677 0 0 9,458 54 3133EPA47 1,000,000 24,375 0 0 0 0 0 24,375 0 0 0 0 0 48,750 55 3130AFFX0 300,000 4,875 0 0 0 0 0 4,875 0 0 0 0 0 9,750 56 91282CKP5 2,000,000 0 0 0 0 0 46,250 0 0 0 0 0 46,250 92,500 57 07371BVV0 244,000 5,720 0 0 0 0 0 5,626 0 0 0 0 0 11,346 58 91282CEV9 4,000,000 0 65,000 0 0 0 0 0 65,000 0 0 0 0 130,000 59 91282CFJ5 950,000 0 0 0 14,844 0 0 0 0 0 14,844 0 0 29,688 60 91282CGB1 1,500,000 0 29,063 0 0 0 0 0 29,063 0 0 0 0 58,126 61 76116FA83 1,000,000 0 0 0 0 0 0 0 0 0 0 0 0 0
62 76116FAC1 605,000 0 0 0 0 0 0 0 0 0 0 0 0 0
63 92826CAM4' 1,000,000 0 0 0 0 0 10,250 0 0 0 0 0 10,250 20,500 64 3134HBQW4' 1,000,000 21,933 0 0 0 0 0 21,000 0 0 0 0 0 42,933 65 31366AKW8' 800,000 0 0 17,050 0 0 0 0 0 16,500 0 0 0 33,550 66 31424WR20' 2,000,000 0 0 0 48,563 0 0 0 0 0 46,250 0 0 94,813 67 45780PDK8 249,000 772 747 772 772 697 772 747 772 747 772 772 747 9,089 (TOTAL 42,277,877 830,047 231,620 980,905 176,742 1,224,112 553,822 456,977 4,536,028 1,825,793 384,273 181,806 652,812 12,034,938 ' Callable - currently not likely to be called See Cash -Flows graph above "Recognizing Likelihood of Call" for current projected cash flows " Callable - currently likely to be called
6 12/08/2025 City Council Agenda
Report Date: 10/34/4025

TVI
TIME
VA I_

INVESTMENTS

FOR INSTITUTIONAL INVESTOR USE ONLY
Yucaipa
Maturity Distribution
25%
20%
15%
10%
5%
0%

1.8%
0 -3mo

6.0%
3 6mo

17.4%
6 - 12mo

22.0%
1 - 2yr

13.4%
2 - 3yr

20.1%
3 - 4yr

19.3%
4 - Syr

0.0%
5 - 7yr

0.0%
7 - 10yr

0.0%
Over l0yr
Portfolio Details - Sorted by Maturity
# COMP Sec -ID Sec Desc 1
0 Total Liquid Balances
1 3135G06G3 FEDL NATL MTG ASSN SER BENCHM
2 43815GAC3 HONDA AUTO REC OWNR SER 2021-4
3 91282CBH3 T
4 64985TDC2 NEW YORK ST URBAN DEV CORP S
5 91282CBT7 T
6 91282CBW0 T
7 04636NAA1 ASTRAZENECA FINANCE LLC NOTE
8 91282CCF6 T
9 3130B1BT3 FEDERAL HOME LOAN BANKS BOND
10 14317DAC4 CARMAX AUTO OWN TR SER 2021-3
11 345286AC2 FORD CR AUTO OWN TR SER 2022-A
12 91282CCJ8 TREAS SER AA-202
13 544647FC9 LOS ANGELES CALIF UNI SCH DI
14 91282CHM6 TREAS SER AQ-202
15 9128282A7 T
16 05602RAD3 BMW VEHICLE OWNER TRSER 2022-A
17 02665W0Z1 AMERICAN HONDA FIN CORP SER
18 362554AC1 GM FIN CONS AUTO RECSER 2021-4
19 98163KAC6 WORLD OMNI AUTO REC SER 2021-D
20 448977AD0 HYUNDAI AUTO REC TR SER 2022-A
21 91282CDG3 T
22 025816CM9 AMERICAN EXPRESS CO NOTE
23 91282CDK4 TREAS NTS
24 24422EWA3 JOHN DEERE CAPITAL CORPORATIO
25 87612EBM7 TARGET CORP NOTE CALL
26 06406RBA4 BANK NEW YORK MELLONCORP SER
27 459200KM2 INTERNATIONAL BUSINESSM
28 912828V98 T
29 362585AC5 GM FIN CONS AUT REC SER 2022-2
30 438516CE4 HONEYWELL INTL INC NOTE CALL
Estimated Estimated
Weight Par Value Coupon • settle Dt Mat Dt Nxt Call Dt Rating •••, YTM "' YTW •• Duration Call Type Bps to Call Redem. Date

22.2% 12,038,671

1.4% 750,000 0.500 8/1/2024 11/7/2025 AA+ 4.63 4.63 0.02

0.0% 2,815 0.880 2/28/2023 1/21/2026 AAA 0.89 0.89 0.22

1.7% 900,000 0.375 2/28/2023 1/31/2026 AAA 0.85 0.85 0.25

0.3% 150,000 1.310 2/28/2023 3/15/2026 NR 1.31 1.31 0.36

1.9% 1,015,000 0.750 2/28/2023 3/31/2026 AAA 1.07 1.07 0.41

0.9% 490,000 0.750 2/28/2023 4/30/2026 AAA 0.58 0.58 0.49

0.1% 80,000 1.200 2/28/2023 5/28/2026 4/28/2026 A+ 1.17 1.17 0.57 Anytime

0.6% 300,000 0.750 2/28/2023 5/31/2026 AAA 0.82 0.82 0.57

7.4% 4,000,000 4.875 5/17/2024 6/12/2026 AA+ 4.76 4.76 0.59

0.0% 1,869 0.550 2/28/2023 6/15/2026 NR 0.56 0.56 0.62

0.0% 2,655 1.290 2/28/2023 6/15/2026 NR 1.29 1.29 0.62

0.6% 300,000 0.875 2/28/2023 6/30/2026 AAA 3.11 3.11 0.65

0.1% 50,000 1.455 2/28/2023 7/1/2026 NR 1.46 1.46 0.65

3.1% 1,700,000 4.500 7/9/2024 7/15/2026 AAA 4.56 4.56 0.68

0.4% 200,000 1.500 2/28/2023 8/15/2026 AAA 3.37 3.37 0.77

0.036 10,030 3.210 2/28/2023 8/25/2026 AAA 3.21 3.21 0.80

0.2% 125,000 1.300 2/28/2023 9/9/2026 11/6/2025 A- 1.72 1.72 0.85 Anytime

0.0% 2,355 0.680 2/28/2023 9/16/2026 NR 0.68 0.68 0.87

0.0% 1,980 0.810 2/28/2023 10/15/2026 NR 0.81 0.81 0.95

0.0% 13,934 2.220 2/28/2023 10/15/2026 NR 2.22 2.22 0.94

1.1% 575,000 1.125 2/28/2023 10/31/2026 AAA 2.43 2.43 0.98

0.2% 125,000 1.650 2/28/2023 11/4/2026 10/4/2026 A- 1.85 1.85 0.99 Anytime

0.5% 250,000 1.250 2/28/2023 11/30/2026 AAA 1.17 1.17 1.05

0.1% 75,000 1.700 2/28/2023 1/11/2027 A 1.85 1.85 1.17

0.2% 110,000 1.950 2/28/2023 1/15/2027 12/15/2026 A 1.91 1.91 1.18 Anytime

0.2% 100,000 2.050 2/28/2023 1/26/2027 12/24/2026 A 2.02 2.02 1.21 Anytime

0.2% 135,000 2.200 2/28/2023 2/9/2027 1/9/2027 A- 2.53 2.53 1.24 Anytime

1.2% 650,000 2.250 2/28/2023 2/15/2027 AAA 2.95 2.95 1.25

0.0% 12,846 3.100 2/28/2023 2/16/2027 AAA 3.11 3.11 1.25

0.2% 100,000 1.100 2/28/2023 3/1/2027 2/1/2027 A 2.33 2.33 1.32 Anytime 11/7/2025
1/21/2026
1/31/2026
3/15/2026
3/31/2026
4/30/2026
5/28/2026
5/31/2026
6/12/2026
6/15/2026
6/15/2026
6/30/2026
7/1/2026
7/15/2026
8/15/2026
8/25/2026
9/9/2026
9/16/2026
10/15/2026
10/15/2026
10/31/2026
11/4/2026
11/30/2026
1/11/2027
1/15/2027
1/26/2027
2/9/2027
2/15/2027
2/16/2027
3/1/2027
7 12/08/2025 City Council Agenda
Report Date: 10/36025

T'VI
TIME
VALUE
INVESTMENTS*
Yucaipa
Portfolio Details - Sorted by Maturity
31 3133EP4U6
32 14318MAD1
33 665859AW4
34 912828X88
35 91324PEG3
36 254683CS2
37 458140BY5
38 9128282R0
39 91282CAH4
40 931142EX7
41 89236T1(13
42 91282CGH8
43 91282CGP0
44 61690DRP5
45 3130AWC24
46 05612LFD9
47 856288BU8
48 919853QU8
49 61776NTK9
50 91282CHK0
51 20825WEB2
52 38150V4B2
53 005594BW5
54 3133EPA47
55 3130AFFX0
56 91282CKP5
57 07371BVV0
58 91282CEV9
59 91282CF15
60 91282CG81
61 76116FAB3
62 76116FAC1
63 92826CAM4
64 3134HBQW4
65 3136GAKW8
66 31424WR20
67 45780PDK8
FFCB
CARMAX AUTO OWNER SER 2022-3

NORTHERN TR CORP NOTE
TREAS SER C-2027

UNITEDHEALTH GROUP INC NOTE
DISCOVER CARD EXE NTSER 2022-2

INTEL CORP NOTE CALL
T
TREAS SER P-2027

WALMART INC NOTE CALL

TOYOTA MTR CR CORP MTN CALL M
TREAS SER U-2028
T

MORGAN STANLEY BK N A CD

FEDERAL HOME LOAN BANKS

BMW BK NORTH AMER SALT LAKE

STATE BK INDIA NEW YORK NY CD

VALLEY NATL BK PASSAIC N

MORGAN STANLEY PRIVATE BK
TREAS SER AA-202

CONNEXUS CREDIT UNION WAUSAU

GOLDMAN SACHS BK USACD

ADAMS CMNTY BK ADAMSMASS CD
FFCB
FEDERAL HOME LOAN BANK 4973
TREAS SER Y-2029

MONET BK PLANO TEX CD
TREAS SER M-2029
TREAS SER P-2029
TREAS SER T-2029
RFCSP
RFCSP

VISA INC NOTE CALL
FHLMC

FEDERAL NATL MTG ASSN NOTE
FAMCA

INSTITUTION FOR SVGS IN NEWBUR

2.1%

0.1%

0.2%

0.9%

0.1%

0.2%

7.9%

0.3%

1.8%

1.7%

3.7%

0.4%

0.6%

0.4%

0.9%

0.5%

1.8%

0.6%

3.7%

0.4%

7.4%

1.7%

2.8%

1.8%

1.1%

1.8%

1.5%

3.7%

0.5%
1,150,000
52,394
90,000
510,000
60,000
125,000
130,000
4,300,000
175,000
150,000
1,000,000
900,000
2,000,000
244,000
300,000
244,000
244,000
244,000
244,000
500,000
249,000
245,000
245,000
1,000,000
300,000
2,000,000
244,000
4,000,000
950,000
1,500,000
1,000,000
605,000
1,000,000
1,000,000
800,000
2,000,000
249,000

4.375

3.970

4.000

2.375

3.700

3.320

3.750

2.250

0.500

3.950

4.550

3.500

4.000

4.750

4.000

4.050

4.300

4.150

4.250

4.000

4.100

3.850

4.875

3.250

4.625

4.650

3.250

3.125

3.875

0.000

2.050

4.200

4.125

4.625

3.650
6/12/2025
2/28/2023
2/28/2023
2/28/2023
2/28/2023
2/28/2023
2/28/2023
7/9/2024
2/28/2023
2/28/2023
7/29/2025
1/18/2024
1/30/2024
5/30/2024
2/13/2024
6/13/2025
6/16/2025
6/17/2025
6/18/2025
3/13/2024
8/6/2025
8/5/2025
8/8/2025
6/12/2025
2/13/2024
5/15/2025
6/5/2024
10/25/2024
11/21/2024
2/5/2025
5/15/2025
7/29/2025
4/30/2025
5/15/2025
7/29/2025
8/25/2025
10/28/2025
3/8/2027
4/15/2027
5/10/2027
5/15/2027
5/15/2027
5/17/2027
8/5/2027
8/15/2027
8/31/2027
9/9/2027
9/20/2027
1/31/2028
2/29/2028
5/30/2028
6/9/2028
6/13/2028
6/16/2028
6/20/2028
6/20/2028
6/30/2028
8/7/2028
8/7/2028
8/8/2028
11/1/2028
11/16/2028
4/30/2029
5/30/2029
6/30/2029
8/31/2029
12/31/2029
1/15/2030
4/15/2030
4/15/2030
5/20/2030
7/29/2030
8/21/2030
10/28/2030
AA+
AAA
4/10/2027 A
AA+
4/15/2027 A
NR
7/5/2027 BBB
AAA
AAA
8/9/2027 AA
11/6/2025 A+
AA+
AAA
NR
AA+
NR
NR
NR
NR
AA+
NR
NR
NR
AA+
AA+
AA+
NR
AA+
AAA
AA+
AA+
AA+
1/15/2030 AA-
5/20/2026 AA+
7/29/2026 AA+
11/21/2025 AA+
NR

3.85 3.85 1.30

3.97 3.97 1.41

3.75 3.74 1.44

3.46 3.46 1.48

3.56 3.56 1.46

3.32 3.32 1.49

3.72 3.72 1.68

4.41 4.41 1.73

3.93 3.93 1.79

3.91 3.91 1.76 Anytime

4.06 0.86 1.78 Anytime

4.04 4.04 2.13

4.14 4.14 2.20

4.75 4.75 2.37

4.18 4.18 2.42

4.05 4.05 2.43

4.30 4.30 2.43

4.15 4.15 2.44

4.25 4.25 2.44

4.17 4.17 2.48

4.10 4.10 2.58

3.85 3.85 2.58

3.88 3.88 2.71

4.08 4.08 2.83

3.98 3.98 3.22

4.65 4.65 3.22

3.98 3.98 3.39

4.23 4.23 3.55

4.30 4.30 3.77

4.25 4.25 4.12

4.10 4.10 4.37

4.12 4.12 4.23

4.30 4.30 0.53

4.21 4.21 4.23

4.63 4.63 0.05

3.65 3.65 4.54
Anytime
Anytime
Anytime
Anytime
Annually
Quarterly
Quarterly
(6)
(13)
(5)
3/8/2027
4/15/2027
5/10/2027
5/15/2027
5/15/2027
5/17/2027
8/5/2027
8/15/2027
8/31/2027
9/9/2027
9/20/2027
1/31/2028
2/29/2028
5/30/2028
6/9/2028
6/13/2028
6/16/2028
6/20/2028
6/20/2028
6/30/2028
8/7/2028
8/7/2028
8/8/2028
11/1/2028
11/16/2028
4/30/2029
5/30/2029
6/30/2029
8/31/2029
12/31/2029
1/15/2030
4/15/2030
4/15/2030
5/20/2030
7/29/2030
8/21/2030
10/28/2030
(TOTAL and AVERAGES
100.0% 54,316,548

2.41 yrs 1.96 yrs

3.90 3.82 1.96
• Semi -Annual interest payment
•• Yields calculated using cost price, at settlement date ••• Ratings Shown Are: Lowest Rating in S&P format, NR AGY = Non -Rated U.S. Government Agency 8 12/08/2025 City Council Agenda
Report Date: 10/33//025

Item No. 5

AGENDA REPORT
DATE: December 8, 2025
TO: Honorable Mayor and City Council
FROM: Phillip White, Director of Finance
Ryan Blackerby, Deputy Director o inance
SUBJECT: Monthly Accounts Payable Check Reconciliation Register — October 2025 RECOMMENDATION:

That the City Council review and ratify the Accounts Payable Check Reconciliation Register report for October 2025.

BACKGROUND/DISCUSSION:

The Accounts Payable Check Reconciliation Register (Register) is provided to the City Council monthly. Attached is the Register for the month of October 2025. The Register includes all Accounts Payable disbursements made from the City, both by check and non -check, and includes checks that may have been voided after printing. As an additional element of transparency, staff has also now added these monthly Accounts Payable Check Reconciliation Registers to the Transparency Portal ( https://yucaipa.gov/transparency/) , filed under Financial Documents.

FISCAL IMPACT:

The recommendation does not result in a direct fiscal impact.

Attachments:

1. AP Check Reconciliation Register — October 2025
Approved by.
12/08/2025 City Council Agenda
69 ATTACHMENT 1
12/08/2025 City Council Agenda
70 City of Yucaipa

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 999-0-00-000-0000-0000-10001-
FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME

UNCLEARED

CLEARED BATCH CLEAR DATE
19957 10/02/2025 PRINTED 010423 OFFICIA IMAGING INC
DOC
24644
24645
24647
24648

INVOICE NO
AR1321301
AR1321302
AR1321300
AR1321299

ACCOUNT
410-1-1
410-1-13-132-0000-0000-51280-
410-1-13-132-0000-0000-51280-
410-1-13-132-0000-0000-51280-
1111
19958 10/02/2025 PRINTED 012020 ADVANCED IMAGING STRATEGI 410-1-13-132-0000-0000-51280-
24672 1N1046266
19959 10/02/2025
24549
24551
24552
24614
19960 10/02/2025
24545
24617
19961 10/02/2025
24441
24450
24451
24452
24627
24633
24659
24660
19962
19963
19964
19965
19966
10/02/2025
24615
10/02/2025
24546
10/02/2025
24656
10/02/2025
24553
24555
10/02/2025
24415
24416
24417
19967 10/02/2025
24622 0677615092425 331-5-50-570-0000-0000-51215-
PRINTED 010631
89741
89650
89706
89812
PRINTED 012224
6126964
6127133

ALLISON MECHANICAL INC
201-5-50-570-0000-0000-54100-
100-5-50-570-0000-0000-51255-
100-5-50-570-0000-0000-51255-
100-5-50-570-0000-0000-51255-

ALTERNATIVE HOSE INC
204-5-50-510-0000-0000-51240-
204-5-50-510-0000-0000-51240-
PRINTED 010756 AMAZON
1H4P-YRPJ-7MYF
1JTT-NJR7-7147
1PT1-4QF6-F637
1HRK-LYXX-VNDR
1DHQ-7KYX-11FT
1L1K-X9HD-4197
1Q3C-DL1L-GRT7
1XFD-WCC9-H64C
PRINTED 012033
ALER091225
PRINTED 011315
18049755
PRINTED 010486
25092404
PRINTED 010321
4399275
4413361
PRINTED 010000
69386
69387
69388
AMBER
-00
0-
5 0-

CAPITAL SERVICES I
201-8-80-800-0000-0000-51240-
201-8-80-800-0000-0000-51240-
201-8-80-800-0000-0000-51235-
201-8-80-800-0000-0000-51235-
100-2-20-200-0000-0000-51240-
205-2-20-205-0000-0000-51240-
205-2-20-205-0000-0000-51240-
205-2-20-205-0000-0000-51240-

NICOLE ALERIA
100-2-20-245-0000-0000-54000-

BLADES GROUP LLC
204-5-50-510-0000-0000-51240-

CALIFORNIA MUNICIPAL STAT
100-1-14-145-0000-0000-54000-

CALMAT CO DBA VULCAN MATE
204-5-50-510-0000-0000-51240-
204-5-50-510-0000-0000-51240-

CHARLES ABBOTT ASSOCIATES
100-5-55-520-3021-0000-54000-
100-5-55-520-3021-0000-54000-
520-5-50-510-0000-0000-58500-
PRINTED 010188 CHARTER COMMUNICATIONS HO
509.13
1 10/14/2025
AMOUNT

27.21 128.69
326.02

27.21 944.24 1 10/14/2025
944.24
9,453.64
403.75
2,523.85
300.00
1,488.00
600.00
227.29
3,725.50

45.00 1 10/07/2025
1,217.00
3,920.00
3,012.20
1,304.44
1 10/27/2025
216.35
187.40
1 10/06/2025

47.47 180.06

68.49 29.34
380.57
1,403.23
371.19

43.50 1 10/06/2025
300.00
1 10/07/2025
1,618.20
1 10/15/2025
600.00
1 10/06/2025
103.31
123.98
1 10/09/2025
605.00
2,480.50
640.00
1 10/06/2025

45.00 Report generated:11/25/2025 14:29
user1:2/08/2025 Cit fth kskigenda
Program ID: apchkrcn

Page 1 ends

71 City of Yucaipa

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 999-0-00-000-0000-0000-10001-
solutio0
FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME

UNCLEARED

CLEARED BATCH CLEAR DATE
19968 10/02/2025 PRINTED 010193 CIRA
DOC
24570
24570
24570
24570

INVOICE NO
INv-2664
INV-2664
INV-2664
INV-2664

ACCOUNT
400-1-14-114-0000-0000-5200
400-1-14-114-0000-0000-52002-
400-1-14-114-0000-0000-52001-
400-1-14-114-0000-0000-52001-
19969 10/02/2025 PRINTED 012005 CMRTA
24618 4131 100-1-14-140-0000-0000-51200-
19970 10/02/2025 PRINTED 012186 COLE HUBER LLP
24596 091525 100-1-11-116-0000-0000-54011-
24596 091525 100-1-11-116-0000-0000-54011-
24599 091525A 100-1-11-116-0000-0000-54012-
24599 091525A 100-1-11-116-0000-0000-54012-
19971 10/02/2025 PRINTED 012004 COUNTY OF SAN BERNARDINO 24657 25-213669 100-1-14-140-0000-0000-54000-
19972 10/02/2025
24584
24585
24586
24587
24588
24590
24591
24592
24593
24594
24595
24597
24598
24600
24601
24603
24604
24605
24606
24607
24608
24609
24611
24612
PRINTED 010058
157957
157972
158026
158140
158153
158189
158160
158159
158156
158098
157983
157966
157954
158195
158069
158148
158063
158120
157904
158234
158297
158287
157792
158187
19973 10/02/2025 PRINTED 010074
24566 836279
24566 836279
24567 843276

CROWN HARDWARE, INC
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-
204-5-50-510-0000-0000-51240-
204-5-50-510-0000-0000-51240-
204-5-50-510-0000-0000-51240-
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-

DEPARTMENT OF JUSTICE
100-2-20-200-0000-0000-51240-
100-1-14-112-0000-0000-51213-
100-2-20-200-0000-0000-51240-
1,194,523.00
AMOUNT
44,443.00
1,124.00
888,217.00
60,739.00
150.00 1 10/30/2025
150.00
46,502.86

23.00 652.78
640.00
1 10/08/2025
24,000.00
-24.35
17,889.21
4,638.00
1 10/10/2025

23.00 1 10/08/2025

59.07 7.00

27.82 18.47

6.84 50.64

10.85 33.26

4.05 10.65

16.90 103.70

23.91 65.24

43.83 .41

16.28 6.08

6.08 11.30

23.90 28.26

52.19 26.05
1 10/07/2025

96.00 192.00

96.00 Reportgenerated: 11/25/2025 14:29
use42/0-8/2025 Citygck7oiacil€4genda
Program ID: pchkrcn

Page 2 ends

72 City of Yucaipa

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 999-0-00-000-0000-0000-10001-
FOR: All
CHECK #

CHECK DATE TYPE

VENDOR NAME

UNCLEARED

CLEARED BATCH CLEAR DATE
24567 843276
100-1-14-112-0000-0000-51213-
19974 10/02/2025 PRINTED 010349 DIAMOND ENVIRONMENTAL SER

DOC INVOICE NO
246 5
24640
24642
24643
24655
19975 10/02/2025
24637
24637
24637
24637
24637
24637
24637
24637
24637
24637
24637
24637
24637
24639
24639
24639
24639
24639
24639
24639
24639
24639
24639
24639
24639
24639
24639
24639
24639
19976 10/02/2025
24486
19977 10/02/2025
24626 25-005-021 100-5-50-570-0000-0000-51256-
0006290529
0006395209
0006393620
0006418502
0006478095
PRINTED 010444
112341
112341
112341
112341
112341
112341
112341
112341
112341
112341
112341
112341
112341
112342
112342
112342
112342
112342
112342
112342
112342
112342
112342
112342
112342
112342
112342
112342
112342

ACCOUNT
100-2-20- 45-0000-0000-51240-
100-2-20-245-0000-0000-51240-
100-2-20-245-0000-0000-51240-
100-2-20-245-0000-0000-51240-
100-2-20-230-0000-0000-51211-

EXCEL LANDSCAPE INC
301-5-50-570-0000-0000-54100-
302-5-50-570-0000-0000-54100-
304-5-50-570-0000-0000-54100-
306-5-50-570-0000-0000-54100-
308-5-50-570-0000-0000-54100-
315-5-50-570-0000-0000-54100-
320-5-50-570-0000-0000-54100-
321-5-50-570-0000-0000-54100-
322-5-50-570-0000-0000-54100-
323-5-50-570-0000-0000-54100-
324-5-50-570-0000-0000-54100-
325-5-50-570-0000-0000-54100-
326-5-50-570-0000-0000-54100-
327-5-50-570-0000-0000-54100-
328-5-50-570-0000-0000-54100-
329-5-50-570-0000-0000-54100-
332-5-50-570-0000-0000-54100-
333-5-50-570-0000-0000-54100-
335-5-50-570-0000-0000-54100-
331-5-50-570-0000-0000-54100-
336-5-50-570-0000-0000-54100-
337-5-50-570-0000-0000-54100-
338-5-50-570-0000-0000-54100-
340-5-50-570-0000-0000-54100-
342-5-50-570-0000-0000-54100-
345-5-50-570-0000-0000-54100-
346-5-50-570-0000-0000-54100-
348-5-50-570-0000-0000-54100-
357-5-50-570-0000-0000-54100-
PRINTED 010559 FRONTIER
9097902175-091325 410-1-13-132-0000-0000-51225-
19978 10/02/2025
24285
24286
PRINTED 012640 GARDEN HILLS LANDSCAPE SE
PRINTED 010605 HILARY PETERS
386953-000030 100-2-20-245-0000-0000-51275-
386953-000042 100-2-20-230-0000-0000-51211-
7,692.00
23,538.27
169.50
3,350.00
1,100.00
256.00
1 10/08/2025
AMOUNT
601.60
1,125.00
1,544.00
1,224.20
3,197.20
1 10/07/2025
900.92
9,922.77
344.13
261.40
1,110.10
235.30
899.00
220.75
267.96
292.38
640.29

36.17 230.67

48.75 201.08
301.50
204.00
3,625.77
218.45
1,137.41
232.18
234.58
108.33
222.00
261.92
137.25
212.21
210.50
820.50
1 10/09/2025
169.50
1 10/07/2025
3,350.00
1 10/06/2025
300.00
500.00
Report generated: 11/2S/2025 14:29
Use t2/O8/2025 CitpU9tkflgikOrgenda
Program ID: pchkrcn

Page 3 ends

73 City of Yucaipa

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 999-0-00-000-0000-0000-10001-
FOR: All
Y
CHECK # CHECK DATE TYPE VENDOR NAME

UNCLEARED

CLEARED BATCH CLEAR DATE
24287 386953-000047 100-2-20-245-0000-0000-51275-
19979 10/02/2025 PRINTED 010018 HOME DEPOT CREDIT SERVICE 19980
19981
19982
19983
175.78
300.00
1 10/10/2025
40C INVOICE NO

ACCOUNT
AMOUNT
24577
4517198
10/02/2025 PRINTED 011969
24621
162823
10/02/2025 PRINTED 099998
24667 2007333.002
10/02/2025
24548
PRINTED 012649
151402094056
100-5-50-570-0000-0000-51240-
JOE A. GONSALVES & SON
100-1-11-110-0000-0000-54000-

MAGGY BRACAMONTES
100-0-00-000-0000-0000-23175-

PACIFIC COAST ELEVATOR CO
100-5-50-570-0000-0000-51255-
10/02/2025 PRINTED 010320 PRO PIPE AND SUPPLY INC
24563 112744 100-5-50-570-0000-0000-51240-
24565 112712 100-5-50-570-0000-0000-51240-
24573 110640 100-5-50-570-0000-0000-51240-
24574 112634 100-5-50-570-0000-0000-51240-
24575 112557 100-5-50-570-0000-0000-51240-
24576 112173 100-5-50-570-0000-0000-51240-
19984 10/02/2025 PRINTED 010675 QUINN COMPANY
24625 PCA00518340 100-5-50-570-0000-0000-51280-
19985 10/02/2025 PRINTED 010031 REDLANDS-YUCAIPA RENTALS 24561 468992 100-5-50-570-0000-0000-51230-
24562 468995 100-5-50-570-0000-0000-51230-
19986 10/02/2025
24514
24514
24517
24518
24519
24521
24522
24523
24524
24526
24530
PRINTED 010034 SBC SHERIFF'S DEPT
36737 201-7-70-700-0000-0000-54000-
36737 201-7-70-700-0000-0000-51300-
36800 201-7-70-700-0000-0000-54000-
36801 201-7-70-700-0000-0000-54000-
36802 201-7-70-700-0000-0000-54000-
36804 201-7-70-700-0000-0000-54000-
36805 201-7-70-700-0000-0000-54000-
36806 201-7-70-700-0000-0000-54000-
36807 201-7-70-700-0000-0000-54000-
36809 201-7-70-700-0000-0000-54000-
36836 201-7-70-700-0000-0000-54000-
19987 10/02/2025 PRINTED 010475 SCOTT WASHBURN
24369 WASH091125 204-5-50-510-0000-0000-51285-
19988 10/02/2025 PRINTED 011998 SOCAL GAS
100-5-50-570-0000-0000-51215-
24554 11312436006-092625
19989 10/02/2025 PRINTED 011998 SOCAL GAS
3,500.00

30.00 350.00
293.02
175.78
1 10/08/2025
3,500.00
1 10/15/2025

30.00 1 10/07/2025
350.00
1 10/06/2025

7.91 11.15
147.72

43.70 4.88

77.66 859.38 1 10/06/2025
859.38

81.69 1,521,287.26
1 269.20
164.83
1 10/10/2025

53.25 28.44
1 10/15/2025
250,804.22
62,523.54
31,086.65
34,752.71
1,945.52
10,906.19
522.12
16,685.11
9,017.28
1,331.92
,101,712.00
1 10/08/2025
269.20
1 10/09/2025
164.83

56.71 1 10/09/2025
Report enerated: 116.644121025 14:29
use�12/08/2025 Cit9atactptnda
Program ID: apchkrcn

Page 4 ends

74 City of Yucaipa

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 999-0-00-000-0000-0000-10001-
y�
FOR: All
CHECK #

CHECK DATE TYPE VENDOR NAME

UNCLEARED

CLEARED BATCH CLEAR DATE
24564 12498409833 -092625 100-5-50-570-0000-0000-51215- 19990 10/02/2025 PRINTED 011998 SOCAL GAS
FOC

INVOICE NO ACCOUNT
24568 07532437691-092625 100-5-50-570-0000-00
19991 10/02/2025 PRINTED 011998 SOCAL GAS
24569 10474766226-092625 100-2-20-245-0000-0000-51215-
19992 10/02/2025
24547
24581
24582
24583
PRINTED 010037
1512-091825
2030-091825
16001-091825
8797-091825

SOUTH MESA WATER COMPANY
520-5-50-510-0000-0000-58500-
201-8-80-800-0000-0000-51215-
100-5-50-570-0000-0000-51215-
340-5-50-570-0000-0000-51215-
19993 10/02/2025 PRINTED 012003 SOUTHERN CALIFORNIA EDISO 24540 700084660331-091925 323-5-50-570-0000-0000-51215- 24541 700248194449-091925 100-5-50-570-0000-0000-51215- 24650 700263722836-092425 100-5-50-570-0000-0000-51215- 24651 700678752995-092325 204-5-50-510-0000-0000-51215- 24652 700163250337-092325 100-2-20-245-0000-0000-51215- 24658 700143266822-092525 100-5-50-570-0000-0000-51215- 24668 700901723663-092525 331-5-50-570-0000-0000-51215- 24670 700706604022-092425 204-5-50-510-0000-0000-51215- 19994 10/02/2025 PRINTED 012003 SOUTHERN CA EDISON
24542 700395313743-092225 100-5-50-570-0000-0000-51215- 19995 10/02/2025 PRINTED 010445 STATEWIDE TRAFFIC SAFETY 24535 13013321 500-5-50-510-0000-0000-58530-
19996 10/02/2025 PRINTED 011747 SUPERIOR AUTOMOTIVE WAREH 24560 112346 100-5-50-570-0000-0000-51280-
24620 112715 100-5-50-570-0000-0000-51280-
24624 112750 100-5-50-570-0000-0000-51280-
19997 10/02/2025 PRINTED 012596 SWITCHFOOT TOURING INC
24669 250901 100-2-20-245-0000-0000-54000-
19998 10/02/2025 PRINTED 010403 TPX COMMUNICATIONS
24489 187187135-0 410-1-13-132-0000-0000-51225-
19999 10/02/2025 PRINTED 012176 SAMS AUTOMOTIVE CARE INC 24579 01003-11132 204-5-50-510-0000-0000-51280-
24616 01003-11041 100-5-50-570-0000-0000-51280-
20000 10/02/2025 PRINTED 010043 WAXIE SANITARY SUPPLY
24558 83511027 100-5-50-570-0000-0000-51240-
24559 83517817 100-5-50-570-0000-0000-51240-

14.79 56.71
1 10/09/2025
AMOUNT

14.7•

45.69 1 10/10/2025

45.69 7,084.82
16,061.74
194.15
3,011.54

38.87 300.00
1,208.54
239.94
3,161.86
1 10/08/2025

20.83 146.56
6,782.82
134.61
1 10/07/2025

15.67 1,025.49
7,743.43
110.63
7,058.12

15.67 47.34

45.39 1 10/09/2025
194.15
1 10/06/2025
3,011.54
1 10/14/2025

9.23 6.20

23.44 1 10/08/2025
300.00
1 10/06/2025
1,208.54
1 10/08/2025
116.97
122.97
1 10/06/2025
810.33
2,351.53
Report qenerated: 11/25/2025 14:29
use i2/08/2025 CitV€Ortiniaikktpenda
Program ID: b.pchkrcn

Page 5 ends

City of Yucaipa

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 999-0-00-000-0000-0000-10001-
FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME

UNCLEARED

CLEARED BATCH CLEAR DATE
20001 10/02/2025 PRINTED 010044 WESTERN HEIGHTS WATER COM DOC
24628
24629
24630
24631
24632
24636
20003 10/09/2025
24707 698 111-8-80-800-0000-0000-58530-

INVOICE NO
0 0:55000-09 25
030722000-092225
050547000-092225
050548000-092225
020490000-092225
050956000-092225

ACCOUNT
100-5-5 -5 •-1000-0000-51215-
100-5-50-570-0000-0000-51215-
100-5-50-570-0000-0000-51215-
100-5-50-570-0000-0000-51215-
100-5-50-570-0000-0000-51215-
100-5-50-570-0000-0000-51215-
20004 10/09/2025
24793 29844 100-5-50-570-0000-0000-51255-
PRINTED 012014
4D SURFACE MANAGEMENT INC
20005 10/09/2025
24732
20006 10/09/2025
24698
20007 10/09/2025
24695
24717
24727
24729
20008 10/09/2025
24814
24814
20009 10/09/2025
24716
20010 10/09/2025
24683
24702
20011 10/09/2025
24693
20012 10/09/2025
20013 10/09/2025
24679
20014
PRINTED 010587
PRINTED 010423
AR1327550
PRINTED 012152
201098196
WILLIAM L. JOHNSTON

OFFICIA IMAGING INC
410-1-13-132-0000-0000-51280-

AIRESPRING INC
410-1-13-132-0000-0000-51225-
PRINTED 010756 AMAZON CAPITAL SERVICES I
1xYJ-TCMF-FNFD 100-2-20-200-0000-0000-51240-
17PL-YNLJ-7744 410-1-13-132-0000-0000-51236-
17J1-3Y9x-MC9P 205-2-20-205-0000-0000-51240-
1xRQ-YKKV-D47K 205-2-20-205-0000-0000-51240-
PRINTED 011114
729274
729274
PRINTED 011769
AC00440076
PRINTED 011603
2-080525
12-080525
PRINTED 012138

ANIMAL PEST MANAGEMENT SE
100-5-50-570-0000-0000-54100-
201-5-50-570-0000-0000-54100-

ASTON CARTER INC
100-1-14-145-0000-0000-54000-

B&R CONSULTING ENGINEERS
520-5-50-510-0000-0000-58505-
520-5-50-510-0000-0000-58515-

BENDER ROSENTHAL INC
3024 520-5-50-510-0000-0000-58545-
PRINTED 011968

CALIFORNIA CONSULTING INC
24711 7429 100-1-11-110-0000-0000-54000-
PRINTED 012073
I-R105572

CASCO EQUIPMENT CORPORATI
100-2-20-245-0000-0000-51255-
10/09/2025 PRINTED 010188 CHARTER COMMUNICATIONS HO
24649 188790901092125 410-1-13-132-0000-0000-51225-
2,694.89 1 10/07/2025
194,294.85
670.50

56.30 587.69
1,668.67
473.62
1,443.00
4,032.00
5,500.00
5,000.00
2,629.00
254.56
AMOUNT

9.35 82.47
608.90
1,399.89

68.04 446.24
1 10/15/2025
204,520.90
1 10/20/2025
670.50
1 10/14/2025

56.30 1 10/14/2025
587.69
1 10/15/2025

94.82 1,047.95
164.62
361.28
1 10/15/2025
338.30
135.32
1 10/15/2025
1,443.00
1 10/17/2025
1,632.00
2,400.00
1 10/14/2025
5,500.00
1 10/16/2025
5,000.00
1 10/15/2025
2,629.00
1 10/22/2025
254.56
7 Report generated; 11 25/2025 14:29
uset2/0/2025 City 6tMiecik*rganda
Program ID: apchkrcn

Page 6 ends

76 City of Yucaipa

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 999-0-00-000-0000-0000-10001-
FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME

UNCLEARED

CLEARED BATCH CLEAR DATE
20015 10/09/2025 PRINTED 012061 CITY OF CALIMESA
DOC
24 85
24685
24685

INVOICE NO
LPP-4
LPP-43
LPP-43

ACCOUNT
520-5-50-510-101,-0,0I-5:5 0-
520-5-50-510-0000-0000-58500-
520-5-50-510-0000-0000-58530-
20016 10/09/2025 PRINTED 012524 LEANN R. BOBBITT
24696 10986 331-5-50-570-0000-0000-54000-
20017 10/09/2025
24699
24791
24792
24810
20018
20019
20020
20021
20022
20023
20024
10/09/2025
24733
10/09/2025
24681
10/09/2025
24690
10/09/2025
24673
10/09/2025
24736
10/09/2025
24697
10/09/2025
24753
24755
24756
20025 10/09/2025
23450
20026 10/09/2025
24761
24762
20027 10/09/2025
24795
20028 10/09/2025
24623 9097971959-092125 410-1-13-132-0000-0000-51225-
PRINTED 010058
157762
158104
158174
158173
PRINTED 010369
1520-2511
PRINTED 011390
BRYA100125
PRINTED 010025
MILL100125
PRINTED 010508
LINC100125
PRINTED 010625
R89534
PRINTED 012473
9112-1
PRINTED 011600
01P4259
0102W21521
0102W21628
PRINTED 012655
FIR5073025
PRINTED 010490
CFS-4385076
25-476186
PRINTED 012230
INv006839

CROWN HARDWARE, INC
410-1-13-132-0000-0000-51240-
201-8-80-800-0000-0000-51240-
201-8-80-800-0000-0000-51246-
201-8-80-800-0000-0000-51240-

WT CONSULTING GROUP, LLC
410-1-13-132-0000-0000-51280-

DARYL BRYAN
100-2-20-245-0000-0000-54000-
DON F. MILLER
100-2-20-240-0000-0000-54000-
DONALD R. LINCOLN
241-1-13-131-0000-0000-54010-

EMERGENCY RESPONSE SYSTEM
410-1-13-132-0000-0000-51226-

FENAGH INC
111-8-80-800-0000-0000-58530-

KALMIKOV ENTERPRISES INC
201-8-80-800-0000-0000-51280-
201-8-80-800-0000-0000-51280-
201-8-80-800-0000-0000-51280-
FIRST

BAPTIST CHURCH OF Y
100-1-12-120-0000-0000-51295-

FLYERS ENERGY LLC
201-8-80-800-0000-0000-51300-
201-8-80-800-0000-0000-51300-

FOX PRESS
201-8-80-800-0000-0000-51235-
PRINTED 010559 FRONTIER
1,627.50
53,913.69 1 10/20/2025
400.00
301.88
297.00
1,020.60
1,606.50
144.00
1,442.99
11,132.71
4,000.00
7,634.57
2,115.19
219.34
AMOUNT
7 11,183.18
13,001.24
1 10/15/2025
400.00
1 10/15/2025

7.60 46.75
152.24

95.29 1 10/16/2025
297.00
1 10/14/2025
1,020.60
1 10/27/2025
1,606.50
1 10/14/2025
144.00
1 10/20/2025
1,442.99
1,627.50
1 10/14/2025
736.84
4,499.69
5,896.18
1 10/22/2025
4,000.00
1 10/14/2025
518.56
7,116.01
1 10/15/2025
2,115.19
1 10/17/2025
219.34
Report generated: 11/25/2025 14:29
use12/08/2025 Cit A t Benda
Program ID: pch rcn

Page 7 ends

77 City of Yucaipa

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 999-0-00-000-0000-0000-10001-
FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME

UNCLEARED

CLEARED BATCH CLEAR DATE
20029 10/09/2025 PRINTED 010546 GARDA CL WEST INC
305.85 1 10/14/2025
IOC

INVOICE NO
24718 10830 22

ACCOUNT
-0000-54000
AMOUNT
•..4
24719
20650462
100-1-14-140-0000-0000-54000-
20030 10/09/2025 VOID 012656 GFR, LTD
24534 1285790 100-2-20-245-0000-0000-54000-
20031 10/09/2025 PRINTED 010424 GHA TECHNOLOGIES INC
24728 1189630 410-1-13-132-0000-0000-51280-
24734 1188994 410-1-13-132-0000-0000-51280-
24735 1188993 410-1-13-132-0000-0000-51280-
20032 10/09/2025
24700
24700
24701
24701
20033
20034
20035
20036
20037
20038
20039
20040
20041
10/09/2025
24714
10/09/2025
24748
10/09/2025
24797
24797
10/09/2025
24713
24737
10/09/2025
24771
24772
10/09/2025
24665
10/09/2025
24712
10/09/2025
24664
10/09/2025
24671
PRINTED 010734
1200753760
1200753760
1200746548
1200746548
PRINTED 012666
HRDY100525
PRINTED 010271
8th Deposit
PRINTED 010089
31324
31324
PRINTED 010200
COY092025
COY082025
PRINTED 012496
10870725
10870825
PRINTED 010202
STEG100125
PRINTED 012148
2025_COY_M9
PRINTED 010035
SHI0100125
PRINTED 012066
76612

HDR ENGINEERING INC
520-5-50-510-0000-0000-58515-
520-5-50-510-0000-0000-58515-
520-5-50-510-0000-0000-58515-
520-5-50-510-0000-0000-58515-

HR DYNAMICS & PERFORMANCE
100-1-11-110-0000-0000-54000-

INLAND EMPIRE RESOURCE
510-5-55-520-0000-0000-58500-

SAN BERNARDINO COUNTY
201-6-60-600-0000-0000-51235-
201-8-80-800-0000-0000-51235-

INNOVATIVE FEDERAL STRATE
100-1-11-110-0000-0000-54000-
100-1-11-110-0000-0000-54000-
J. SMITH & T. MULI INC
590-5-55-520-0000-0000-58515-
590-5-55-520-0000-0000-58515-

JENNIFER B STEGALL
100-2-20-235-0000-0000-54000-

JOSEPH PRADETTO
100-1-11-110-0000-0000-54000-

KATSUKO
SHIOMI
100-2-20-235-0000-0000-54000-

LAN WAN ENTERPRISE INC
410-1-13-132-0000-0000-54000-
.00
2,134.44

9.42 30,000.00
14,322.50 1 10/14/2025
5,700.50
3,188.00
5,434.00
64,535.29 1 10/15/2025
3,029.51
9,088.54
13,104.31
39,312.93
2,008.71 1 10/16/2025
2,008.71
50,000.00 1 10/23/2025
50,000.00
1,067.22
1,067.22
10,500.00 1 10/28/2025
5,250.00
5,250.00
67,992.25 1 10/21/2025
41,837.20
26,155.05
140.00 1 10/14/2025
140.00
5,500.00
218.40
8,333.00
1 10/16/2025
5,500.00
1 10/15/2025
218.40
1 10/15/2025
8,333.00
Reportgenerated: 11/25/2025 14:29
used2/f8/2025 Citekrotekeght§enda
Program ID: apchkrcn

Page 8 ends

City of Yucaipa

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 999-0-00-000-0000-0000-10001-
FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME

UNCLEARED

CLEARED BATCH CLEAR DATE
20042 10/09/2025 PRINTED 012077 LIBERTY DENTAL PLAN OF CA DOC
24738
24738

INVOICE NO
0001843760
0001843760
20043 10/09/2025 PRINTED 010394
24661 PRUD100125
20044 10/09/2025 PRINTED 010491
24691 MCKN100125
20045
20046
20047
20048
20049
20050
20051

ACCOUNT
100-0-
10-100-
1111-1
000- 1
100-0-00-000-0000-0000-21025-
LISBETH J. PRUDHOLM
100-2-20-235-0000-0000-54000-

MARGARET MCKNIGHT
100-2-20-240-0000-0000-54000-
10/09/2025 PRINTED 012433 MELANIE MOORE
24662 MOOR100125 100-2-20-235-0000-0000-54000-
10/09/2025 PRINTED 012083 MIHOKO POWERS
24666 POWE100125 100-2-20-235-0000-0000-54000-
10/09/2025 PRINTED 010700 NATALIE ERIKSON HARPER
24663 HARP100125 100-2-20-235-0000-0000-54000-
10/09/2025 PRINTED 012507 NVB EQUIPMENT INC
24764 SQ19879 201-8-80-800-0000-0000-51280-
10/09/2025 PRINTED 099998 COTALITY
24710 COTA100125 250-0-00-000-0000-0000-26025-
10/09/2025 PRINTED 010503 PROPS AV, LLC
24799 INv-05226 100-2-20-245-0000-0000-54000-
10/09/2025 PRINTED 010031 REDLANDS-YUCAIPA RENTALS
24694 469123 100-2-20-230-0000-0000-51211-
20052 10/09/2025
24742
20053 10/09/2025
24520
24525
20054 10/09/2025
24687
20055 10/09/2025
24675
24675
24676
24677
24678
24747
24767
PRINTED 010075
YuC226CC
PRINTED 010034
36803
36808
PRINTED 011916
SOCA100125

SAN BERNARDINO COUNTY FIR
229-1-10-100-0000-0000-51260-

SBC SHERIFF'S DEPT
201-7-70-700-0000-0000-54000-
201-7-70-700-0000-0000-54000-

SOCAL JR TENNIS DEVELOPME
100-2-20-240-0000-0000-54000-
PRINTED 012003 SOUTHERN CALIFORNIA EDISO
700305745761-092625 204-5-50-510-0000-0000-51215-
700305745761-092625 100-5-50-570-0000-0000-51215-
700822265307-092625 204-5-50-510-0000-0000-51215-
700655641131-092425 100-5-50-570-0000-0000-51215-
700432727855-092425 100-5-50-570-0000-0000-51215-
700822256314-100325 204-5-50-510-0000-0000-51215-
700933917963-100125 520-5-50-510-0000-0000-58505-

33.60 19.60
186.15
1 10/14/2025
AMOUNT
0 .45
-17.30
571.20 1 10/14/2025
571.20
157.50 1 10/14/2025
157.50

70.00 1,555.33
2,635.18
4,866.66
172.83
13,547.22
11,434.72
1,141.00
14,104.69

33.60 19.60
1 10/14/2025

70.00 1 10/14/2025
1,555.33
1 10/21/2025
2,635.18
1 10/15/2025
4,866.66
1 10/17/2025
172.83
1 10/16/2025
13,547.22
1 10/15/2025
1,496.55
9,938.17
1 10/17/2025
1,141.00
1 10/15/2025
164.01

68.59 65.80
1,086.77
11,676.46

35.11 96.98
Report generated: 11/2S/2025 14:29
Use! 2/08/2025 Cit#V62hiefkitcgtnda
Program ID: apchkrcn

Page 9 ends

79 City of Yucaipa

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 999-0-00-000-0000-0000-10001-
FOR: All
CHECK #

CHECK DATE TYPE VENDOR NAME

UNCLEARED

CLEARED BATCH CLEAR DATE
24769 700775889405-100125 338-5-50-570-0000-0000-51215- HOC

INVOICE NO

ACCOUNT
700108067542-100 25 04-5-51-510-0011 fie0-51 5-
24770 700108067542-100325 100-5-50-570-0000-0000-51215- 4770
20056 10/09/2025
24692
20057 10/09/2025
24749
20058 10/09/2025
20059 10/09/2025
24746
24746
20060 10/09/2025
24634
20061 10/09/2025
20062 10/09/2025
24689
20063 10/09/2025
24654
24674
20064 10/03/2025
24867
20065 10/15/2025
20066 10/15/2025
24816
20067 10/15/2025
24536
24682
24684
24686
24688
24780
24781
24782
24782
PRINTED 012607
DIEG100125
PRINTED 010735
TM81612
PRINTED 010328

SUNNY DIEGO
100-2-20-240-0000-0000-54000-

TERRACON CONSULTANTS INC
510-5-55-520-0000-0000-58500-

THREE PEAKS CORPORATION
24750 51925 100-5-55-520-0000-0000-54000-
PRINTED 010669
2521
2521
PRINTED 010044
020850000-092
PRINTED 010045
KENNETH W. CARNES
100-2-20-230-0000-0000-51211-
100-2-20-230-0000-0000-51211-

WESTERN HEIGHTS WATER COM
225 201-8-80-800-0000-0000-51215-

WILBUR E AND JUNE I PURVI
24757 17139 204-5-50-510-0000-0000-51280-
PRINTED 012068
JOHN100125
PRINTED 012513
5F36BB72-0065
5F36BB72-0066
WIRE 012304
092925
VOID 010587

WILLIAM JOHNSON
100-2-20-240-0000-0000-54000-

STRICKBINE PUBLISHING INC
100-3-30-310-0000-0000-54000-
100-1-13-130-0000-0000-51275-

WELLSONE COMMERCIAL CARD
100-0-00-000-0000-0000-20100-
WILLIAM L. JOHNSTON
24785 29838 100-5-50-570-0000-0000-51255-
VOID 010092
ALLI100325

ALLIANT INSURANCE SERVICE
100-0-00-000-0000-0000-23160-
VOID 010756 AMAZON
1DDD-43R9-HDV3
1D4K-NTLY-PVNG
1Y41-HFL1-CHVY
1YH4-FLXK-67MX
1FY6-RHJJ-9YNM
1YJW-WYMV-D6G1
11R3-RQVN-6VHX
19LF-HGL6-31YV
19LF-HGL6-31YV

CAPITAL SERVICES I
100-1-13-130-0000-0000-51220-
201-8-80-800-0000-0000-51235-
201-7-70-700-0000-0000-51240-
201-7-70-700-0000-0000-51240-
201-8-80-800-0000-0000-51231-
201-8-80-800-0000-0000-51240-
201-8-80-800-0000-0000-51240-
201-6-60-600-0000-0000-51235-
201-8-80-800-0000-0000-51240-

56.00 23,246.76
.00
.00
.00
3,587.50
15,568.00
170.00
209.27
596.60
385.00
490.90

34.77 AMOUNT
315.16

56.00 1 10/14/2025
3,587.50
1 10/16/2025
15,568.00
1 10/14/2025

85.00 85.00
1 10/14/2025
209.27
1 10/17/2025
596.60
1 10/14/2025
385.00
1 10/21/2025
189.24
301.66
23,246.76
336.20
6,648.00

49.53 601.35
182.08

20.52 1,191.65

84.60 82.12

66.07 51.10
Report generated: 11/25/2025 14:29
used_2/0-8/2025 Cit-qB iia4k*4ggnda
Program to: pchkrcn

Page 10 ends

City of Yucaipa

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 999-0-00-000-0000-0000-10001-
FOR: All
CHECK #

CHECK DATE TYPE VENDOR NAME

UNCLEARED

CLEARED BATCH CLEAR DATE
20068 10/15/2025 VOID 011603 B&R CONSULTING ENGINEERS
DOC
24859
24862

INVOICE NO
13-090525
12-090525

ACCOUNT
520-5-50-510-0000-0000-5:515-
510-5-55-520-0000-0000-58505-
20069 10/15/2025 VOID 010321 CALMAT CO DBA VULCAN MATE
24819 4624964 204-5-50-510-0000-0000-51240-
24820 4624767 204-5-50-510-0000-0000-51240-
24822 4688414 204-5-50-510-0000-0000-51240-
20070 10/15/2025
24763
24786
24788
24789
24802
24805
24808
24809
24825
24845
VOID 010058 CROWN
158191
157265
157883
158031
158217
158256
158301
158338
157412
157720
20071 10/15/2025 VOID 012136
24855 220000009287
20072 10/15/2025
24836
24837
24838
20073 10/15/2025
24803
24804
24806
24807
24807
20074
10/15/2025
24752
24754
20075 10/15/2025
24721
24721
24721
24723
24723
24723
24724
VOID 011990
46136
46183
46141
VOID 010444
112208
112205
112286
112271
112271
VOID 011600
0102w21637
0102W21464
VOID 010490
CFS-4385075
CFS-4385075
CFS-4385075
CFS-4385088
CFS-4385088
CFS-4385088
CFS-4385087

HARDWARE, INC
201-8-80-800-0000-0000-51240-
201-8-80-800-0000-0000-51240-
201-8-80-800-0000-0000-51240-
201-8-80-800-0000-0000-51240-
201-8-80-800-0000-0000-51240-
201-8-80-800-0000-0000-51240-
201-8-80-800-0000-0000-51240-
201-8-80-800-0000-0000-51240-
100-5-50-570-0000-0000-51240-
100-2-20-200-0000-0000-51240-

TK GALE

ENTERPRISE
201-8-80-800-0000-0000-51280-

ECONOLITE SYSTEMS INC
204-5-50-510-0000-0000-54100-
204-5-50-510-0000-0000-54100-
204-5-50-510-0000-0000-54100-

EXCEL LANDSCAPE INC
301-5-50-570-0000-0000-54000-
308-5-50-570-0000-0000-54100-
333-5-50-570-0000-0000-54100-
301-5-50-570-0000-0000-54000-
302-5-50-570-0000-0000-54100-

FIRE APPARATUS SOLUTIONS
201-8-80-800-0000-0000-51280-
201-8-80-800-0000-0000-51280-

FLYERS ENERGY LLC
204-5-50-510-0000-0000-51300-
100-5-50-570-0000-0000-51300-
100-1-10-100-0000-0000-51300-
204-5-50-510-0000-0000-51300-
100-5-50-570-0000-0000-51300-
100-1-10-100-0000-0000-51300-
204-5-50-510-0000-0000-51300-
.00
.00
.00
.00
.00
.00
.00
.00
AMOUNT
6,700.00
1,734.00
125.11
103.31
122.85

10.86 93.00

33.68 8.69

51.74 54.32

32.39 10.86

12.38 5.43
172.26
4,036.80
6,128.98
52,397.74
357.74
294.79
597.36
352.08

82.26 16,063.70
13,929.84
723.66
904.58
180.92
562.19
702.74
140.55
141.64
Report a er to 11 25/2025 14:29
used2/OVI1015 its g€k44�nda
Program ID: apchkrcn

Page 11 ends

City of Yucaipa

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 999-0-00-000-0000-0000-10001-
FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME

UNCLEARED

CLEARED BATCH CLEAR DATE
24724
DOC
24724
24725
24725
20076 10/15/2025
24830
24831
24832
24833
24834
20077 10/15/2025
24812
24813
20078 10/15/2025
24887
24887
24887
CFS-4385087

INVOICE NO
CFS-4385087
CFS-4385086
CFS-4385086
VOID 010018
9514199
2905204
1034307
9954033
6532931
VOID 010671
57600241942
57600242529
VOID 012077
0001836659
0001836659
0001836659
20079 10/15/2025 VOID 010417
24854 52179102
20080 10/15/2025
24774
24775
20081 10/15/2025
24839
24840
24841
24842
24843
24844
VOID 012624
4146
4145
VOID 012211
913991
913990
913988
913993
913992
913987
20082 10/15/2025 VOID 012018
24877 443174110001
24878 443174710001
20083 10/15/2025 VOID 012572
24801 0243 100-5-50-570-0000-0000-51258-
100-5-50-570-0000-0000-51300-

ACCOUNT
100-1-10-1s0-fee1-0000-51300-
100-1-10-100-0000-0000-51300-
100-5-50-570-0000-0000-51300-

HOME DEPOT CREDIT SERVICE
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-

LES SCHWAB GROUP HOLDINGS
201-8-80-800-0000-0000-51280-
201-8-80-800-0000-0000-51280-

LIBERTY DENTAL PLAN OF CA
100-0-00-000-0000-0000-21025-
100-0-00-000-0000-0000-21025-
100-0-00-000-0000-0000-21025-

LINDE GAS & EQUIPMENT INC
201-6-60-600-0000-0000-51235-

MARIPOSA TREE MANGEMENT I
100-5-50-570-0000-0000-51258-
100-5-50-570-0000-0000-51258-

MERCHANTS BUILDING MAINTE
100-5-50-570-0000-0000-51281-
100-5-50-570-0000-0000-51281-
100-5-50-570-0000-0000-51281-
100-5-50-570-0000-0000-51281-
100-5-50-570-0000-0000-51281-
201-5-50-570-0000-0000-54100-

ODP BUSINESS SOLUTIONS LL
100-1-14-140-0000-0000-51220-
100-1-14-140-0000-0000-51220-
20084 10/15/2025
24826
24827
24828
24829
VOID 010320
113076
114010
114396
114080

TYLER OVERSTREET

PRO PIPE AND SUPPLY INC
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-
.00
.00
.00
.00
.00
.00
.00
.00
.00
177.06
AMOUNT

5.41 47.73
128.88
170.35
383.83
114.01

70.54 16.53
2,319.71
1,159.85
203.45
-34.60

17.30 873.22
7,107.00
5,657.75
1,532.99
747.46
4,096.99
332.00
970.33
3,058.98

64.37 81.57
3,200.00
277.10
150.01

60.33 114.76
Report generated: 11/25/202S 14:29
used2/08/2025 Citg llakok§enda
Program ID: pchkrcn

Page 12 ends

82 City of Yucaipa

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 999-0-00-000-0000-0000-10001-
FOR: All
CHECK #

CHECK DATE TYPE VENDOR NAME

UNCLEARED

CLEARED BATCH CLEAR DATE
20085 10/15/2025 VOID 010503 PROPS AV, LLC
DOC
4776
24777
24778
24783
24787
24790
24794
24796
24798
24851

INVOICE NO
INV-05
INV-05206
INV-05212
INV-05221
INV-05220
INV-05219
INV-05251
INV-05250
INV-05222
INV-05232

ACCOUNT
10s- - 5— •—i.i0—ii..-5
100-2-20-245-0000-0000-54000-
100-2-20-245-0000-0000-54000-
100-2-20-245-0000-0000-54000-
100-2-20-245-0000-0000-54000-
100-2-20-245-0000-0000-54000-
100-2-20-245-0000-0000-54000-
100-2-20-245-0000-0000-54000-
100-2-20-245-0000-0000-54000-
100-2-20-245-0000-0000-54000-
20086 10/15/2025 VOID 012078 RELIANCE STANDARD LIFE IN
24888 GL167340-080125 100-0-00-000-0000-0000-21022-
24888 GL167340-080125 100-0-00-000-0000-0000-21023-
24888 GL167340-080125 100-0-00-000-0000-0000-21030-
24888 GL167340-080125 100-0-00-000-0000-0000-21030-
24888 GL167340-080125 100-0-00-000-0000-0000-21019-
24888 GL167340-080125 201-0-00-000-0000-0000-21019-
24888 GL167340-080125 204-0-00-000-0000-0000-21019-
24888 GL167340-080125 400-0-00-000-0000-0000-21019-
24888 GL167340-080125 410-0-00-000-0000-0000-21019-
24888 GL167340-080125 826-0-00-000-0000-0000-21019-
20087 10/15/2025
24889
24889
24889
24889
24889
24889
24889
24889
24889
20088 10/15/2025
24731
24731
VOID 012078 RELIANCE STANDARD LIFE IN
GL167340-090125 100-0-00-000-0000-0000-21022-
GL167340-090125 100-0-00-000-0000-0000-21023-
GL167340-090125
GL167340-090125
GL167340-090125
GL167340-090125
GL167340-090125
GL167340-090125
GL167340-090125
VOID 010678
13589-2025
13589-2025
20089 10/15/2025 VOID 010724
24858 SS-1209
20090
20091
20092
10/15/2025
24823
10/15/2025
24768
10/15/2025
100-0-00-000-0000-0000-21030-
100-0-00-000-0000-0000-21019-
201-0-00-000-0000-0000-21019-
204-0-00-000-0000-0000-21019-
400-0-00-000-0000-0000-21019-
410-0-00-000-0000-0000-21019-
826-0-00-000-0000-0000-21019-

ROSEWOOD ENTERPRISES, INC
319-5-50-570-0000-0000-47600-
100-1-14-140-0000-0000-47200-

SAVANT SOLUTIONS INC
410-1-13-132-0000-0000-51226-
VOID 010565 SITEONE LANDSCAPE SUPPLY
159328816-001 100-5-50-570-0000-0000-51240-
VOID 012003 SOUTHERN CALIFORNIA EDISO
700234039826-100225 201-8-80-800-0000-0000-51215-
VOID 012650 STANDARD INSURANCE COMPAN
.00
.00
.00
.00
.00
.00
.00
.00
AMOUNT
7,55'.00
600.00
1,050.00
1,800.00
1,200.00
1,200.00
600.00
1,200.00
7,200.00
600.00
338.43
1,233.90
208.44
-28.18
361.57

19.50 48.75

1.30 26.00

2.11 338.43
1,250.41
208.44
361.57

19.50 48.75

1.30 19.50

2.11 9,446.85
-472.34
71,093.41
3,355.68
1,130.85
Report generated: 11/25/2025 14:29
Pros a08/p 025 CitIp�gfkeigtnda

Page 13 ends

83 City of Yucaipa

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 999-0-00-000-0000-0000-10001-
solution
FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME

UNCLEARED

CLEARED BATCH CLEAR DATE
24880 160-763932-01-090125 100-0-00-000-0000-0000-21025- 3,062.08
IOC
24880
24881
24882
24882
24882
24882
24882
24882
24882
24882
24885
24885
24885
24885
24885
24885

INVOICE NO
160-7
160-763932-01-100125
160-763932-02-090125
160-763932-02-090125
160-763932-02-090125
160-763932-02-090125
160-763932-02-090125
160-763932-02-090125
160-763932-02-090125
160-763932-02-090125
160-763932-02-100125
160-763932-02-100125
160-763932-02-100125
160-763932-02-100125
160-763932-02-100125
160-763932-02-100125

ACCOUNT
10-0,0—I000—,
AMOUNT

7.:
5 3,062.08
1,097.09
159.21

1.10 50.80

3.99 8.77

10.95 10.94
1,154.89
159.21

1.10 21.90

3.99 8.76
20093 10/15/2025
24440
24440
20094 10/15/2025
20095 10/15/2025
24857
20096 10/30/2025
20097 10/30/2025
24816 ALL1100325 100-0-00-000-0000-0000-23160-
100-0-00-000-0000-0000-21025-
100-0-00-000-0000-0000-21024-
204-0-00-000-0000-0000-21024-
400-0-00-000-0000-0000-21024-
410-0-00-000-0000-0000-21024-
810-0-00-000-0000-0000-21024-
826-0-00-000-0000-0000-21024-
100-0-00-000-0000-0000-21024-
100-0-00-000-0000-0000-21024-
100-0-00-000-0000-0000-21024-
204-0-00-000-0000-0000-21024-
400-0-00-000-0000-0000-21024-
410-0-00-000-0000-0000-21024-
810-0-00-000-0000-0000-21024-
826-0-00-000-0000-0000-21024-
VOID 012311 TARA DAVIS
DAV1092225 100-1-13-130-0000-0000-51283-
DAV1092225 100-1-13-130-0000-0000-51210-
VOID 010427 UNDERGROUND SERVICE ALERT
24853 920250867 204-5-50-510-0000-0000-54000-
VOID 010330 ZOLL MEDICAL CORPORATION
4327728 201-6-60-600-0000-0000-51235-
PRINTED 010587 WILLIAM L. JOHNSTON
24785 29838 100-5-50-570-0000-0000-51255-
PRINTED 010092 ALLIANT INSURANCE SERVICE
20098 10/30/2025 PRINTED 010756 AMAZON CAPITAL SERVICES I 24536 1DDD-43R9-HDV3 100-1-13-130-0000-0000-51220-
24682 1D4K-NTLY-PVNG 201-8-80-800-0000-0000-51235-
24684 1Y41-HFL1-CHvY 201-7-70-700-0000-0000-51240-
24686 1YH4-FLXK-67MX 201-7-70-700-0000-0000-51240-
24688 1FY6-RH77-9YNM 201-8-80-800-0000-0000-51231-
24780 1YJw-wYMv-D6G1 201-8-80-800-0000-0000-51240-
24781 11R3-RQVN-6VHX 201-8-80-800-0000-0000-51240-
24782 19LF-HGL6-31Yv 201-6-60-600-0000-0000-51235-
24782 19LF-HGL6-31YV 201-8-80-800-0000-0000-51240-
20099 10/30/2025 PRINTED 011603 B&R CONSULTING ENGINEERS 24859 13-090525 520-5-50-510-0000-0000-58515-
24862 12-090525 510-5-55-520-0000-0000-58505-
.00
.00
.00
336.20
6,648.00
2,329.02
8,434.00

53.00 21.56
418.00
1,461.14
336.20
6,648.00

49.53 601.35
182.08

20.52 1,191.65

84.60 82.12

66.07 51.10
6,700.00
1,734.00
Report generated: 11/2S/2025 14:29
used:2/(8/2025 Cit§60Loiihalk�klgenda
Program ID: pchkrcn

Page 14 ends

f
City of Yucaipa

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 999-0-00-000-0000-0000-10001-
FOR: All
HECK # CHECK DATE TYPE VENDOR NAME

UNCLEARED

CLEARED BATCH CLEAR DATE
20100 10/30/2025 PRINTED 010321 CALMAT CO DBA VULCAN MATE OC
24819
24820
24822
20101 10/30/2025
24763
24786
24788
24789
24802
24805
24808
24809
24825
24845

INVOICE NO
4624964
4624767
4688414
PRINTED 010058 CROWN
158191
157265
157883
158031
158217
158256
158301
158338
157412
157720
20102 10/30/2025 PRINTED 012136
24855 220000009287
20103 10/30/2025
24836
24837
24838
20104 10/30/2025
24803
24804
24806
24807
24807
20105 10/30/2025
24752
24754
20106 10/30/2025
24721
24721
24721
24723
24723
24723
24724
24724
24724
24725
24725
PRINTED 011990
46136
46183
46141
PRINTED 010444
112208
112205
112286
112271
112271
PRINTED 011600
0102W21637
0102w21464
PRINTED 010490
CFS-4385075
CFS-4385075
CFS-4385075
CFS-4385088
CFS-4385088
CFS-4385088
CFS-4385087
CFS-4385087
CFS-4385087
CFS-4385086
CFS-4385086

ACCOUNT
204-5-50-510-0000-0000-51240-
204-5-50-510-0000-0000-51240-
204-5-50-510-0000-0000-51240-

TK GALE ENTERPRISE
201-8-80-800-0000-0000-51280-

ECONOLITE SYSTEMS INC
204-5-50-510-0000-0000-54100-
204-5-50-510-0000-0000-54100-
204-5-50-510-0000-0000-54100-

EXCEL LANDSCAPE INC
301-5-50-570-0000-0000-54000-
308-5-50-570-0000-0000-54100-
333-5-50-570-0000-0000-54100-
301-5-50-570-0000-0000-54000-
302-5-50-570-0000-0000-54100-

FIRE APPARATUS SOLUTIONS
201-8-80-800-0000-0000-51280-
201-8-80-800-0000-0000-51280-

FLYERS ENERGY LLC
204-5-50-510-0000-0000-51300-
100-5-50-570-0000-0000-51300-
100-1-10-100-0000-0000-51300-
204-5-50-510-0000-0000-51300-
100-5-50-570-0000-0000-51300-
100-1-10-100-0000-0000-51300-
204-5-50-510-0000-0000-51300-
100-5-50-570-0000-0000-51300-
100-1-10-100-0000-0000-51300-
100-1-10-100-0000-0000-51300-
100-5-50-570-0000-0000-51300-
351.27
313.35
172.26
62,563.52
1,684.23
29,993.54
3,745.36
AMOUNT
1 5.11
103.31
122.85

10.86 93.00

33.68 8.69

51.74 54.32

32.39 10.86

12.38 5.43
172.26
4,036.80
6,128.98
52,397.74
357.74
294.79
597.36
352.08

82.26 16,063.70
13,929.84
723.66
904.58
180.92
562.19
702.74
140.55
141.64
177.06

35.41 47.73
128.88
Report generated: 11/25/2025 14:29
use42/08/2025 Cit htit nda
Program ID: apchkrcn

Page 15 ends

85 City of Yucaipa

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 999-0-00-000-0000-0000-10001-
FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME

UNCLEARED

CLEARED BATCH CLEAR DATE
20107 10/30/2025 PRINTED 010018 HOME DEPOT CREDIT SERVICE DOC
24830
24831
24832
24833
24834
20108 10/30/2025
24812
24813
20109 10/30/2025
24887
24887
24887

INVOICE NO
9514199
2905204
1034307
9954033
6532931
PRINTED 010671
57600241942
57600242529
PRINTED 012077
0001836659
0001836659
0001836659
20110 10/30/2025 PRINTED 010417
24854 52179102
20111
20112
10/30/2025
24774
24775
10/30/2025
24839
24840
24841
24842
24843
24844
20113 10/30/2025
24877
24878
PRINTED 012624
4146
4145
PRINTED 012211
913991
913990
913988
913993
913992
913987
PRINTED 012018
443174110001
443174710001

ACCOUNT
100-5-50-570-0000-0000-51 40-
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-

LES SCHWAB GROUP HOLDINGS
201-8-80-800-0000-0000-51280-
201-8-80-800-0000-0000-51280-

LIBERTY DENTAL PLAN OF CA
100-0-00-000-0000-0000-21025-
100-0-00-000-0000-0000-21025-
100-0-00-000-0000-0000-21025-

LINDE GAS & EQUIPMENT INC
201-6-60-600-0000-0000-51235-

MARIPOSA TREE MANGEMENT I
100-5-50-570-0000-0000-51258-
100-5-50-570-0000-0000-51258-

ODP BUSINESS SOLUTIONS LL
100-1-14-140-0000-0000-51220-
100-1-14-140-0000-0000-51220-
20114 10/30/2025 PRINTED 012572 TYLER OVERSTREET
24801 0243 100-5-50-570-0000-0000-51258-
20115 10/30/2025
24826
24827
24828
24829
20116 10/30/2025
24776
24777
24778
24783
PRINTED 010320
113076
114010
114396
114080
PRINTED 010503
INV-05238
INV-05206
INv-05212
INV-05221

PRO PIPE AND SUPPLY INC
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-

PROPS AV, LLC
100-2-20-230-0000-0000-51211-
100-2-20-245-0000-0000-54000-
100-2-20-245-0000-0000-54000-
100-2-20-245-0000-0000-54000-
755.26
3,479.56
186.15
873.22
12,764.75
10,738.75
145.94
3,200.00
602.20
22,950.00
AMOUNT
170.35
383.83
114.01

70.54 16.53
2,319.71
1,159.85
203.45
-34.60

17.30 873.22
7,107.00
5,657.75
1,532.99
747.46
4,096.99
332.00
970.33
3,058.98

64.37 81.57
3,200.00
277.10
150.01

60.33 114.76
7,500.00
600.00
1,050.00
1,800.00
Reportgenerated: 11/25/2025 14:29
user1:2/08/2025 Cit60ot1M3i Algenda
Program ID: pchkrcn

Page 16 ends

86 City of Yucaipa

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 999-0-00-000-0000-0000-10001-
FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME

UNCLEARED

CLEARED BATCH CLEAR DATE
24787
DOC
24790
24794
24796
24798
24851
20117 10/30/2025
24888
24888
24888
24888
24888
24888
24888
24888
24888
24888
20118 10/30/2025
24889
24889
24889
24889
24889
24889
24889
24889
24889
INV-05220

INVOICE NO
INV-05 19
INV-05251
INv-05250
INV-05222
INv-05232
100-2-20-245-0000-0000-54000-

ACCOUNT
100-2-20-245-0000-1000-540 -
100-2-20-245-0000-0000-54000-
100-2-20-245-0000-0000-54000-
100-2-20-245-0000-0000-54000-
100-2-20-245-0000-0000-54000-
PRINTED 012078 RELIANCE STANDARD LIFE IN
GL167340-080125
GL167340-080125
GL167340-080125
GL167340-080125
GL167340-080125
GL167340-080125
GL167340-080125
GL167340-080125
GL167340-080125
GL167340-080125
II
100-0-00-000-0000-0000-21022-
100-0-00-000-0000-0000-21023-
100-0-00-000-0000-0000-21030-
100-0-00-000-0000-0000-21030-
100-0-00-000-0000-0000-21019-
201-0-00-000-0000-0000-21019-
204-0-00-000-0000-0000-21019-
400-0-00-000-0000-0000-21019-
410-0-00-000-0000-0000-21019-
826-0-00-000-0000-0000-21019-
PRINTED 012078 RELIANCE STANDARD LIFE IN
GL167340-090125 100-0-00-000-0000-0000-21022-
GL167340-090125 100-0-00-000-0000-0000-21023-
GL167340-090125 100-0-00-000-0000-0000-21030-
GL167340-090125
GL167340-090125
GL167340-090125
GL167340-090125
GL167340-090125
GL167340-090125
100-0-00-000-0000-0000-21019-
201-0-00-000-0000-0000-21019-
204-0-00-000-0000-0000-21019-
400-0-00-000-0000-0000-21019-
410-0-00-000-0000-0000-21019-
826-0-00-000-0000-0000-21019-
20119 10/30/2025 PRINTED 010678 ROSEWOOD ENTERPRISES, INC 24731 13589-2025 319-5-50-570-0000-0000-47600-
24731 13589-2025 100-1-14-140-0000-0000-47200-
20120
20121
20122
20123
10/30/2025 PRINTED 010724 SAVANT SOLUTIONS INC
24858 SS-1209 410-1-13-132-0000-0000-51226-
10/30/2025 PRINTED 010565 SITEONE LANDSCAPE SUPPLY
24823 159328816-001 100-5-50-570-0000-0000-51240-
10/30/2025 PRINTED 012003 SOUTHERN CALIFORNIA EDISO
24768 700234039826-100225 201-8-80-800-0000-0000-51215- 10/30/2025
24880
24880
24881
24882
24882
PRINTED 012650 STANDARD INSURANCE COMPAN
160-763932-01-090125 100-0-00-000-0000-0000-21025-
160-763932-01-090125 100-0-00-000-0000-0000-21025-
160-763932-01-100125 100-0-00-000-0000-0000-21025-
160-763932-02-090125 100-0-00-000-0000-0000-21024-
160-763932-02-090125 204-0-00-000-0000-0000-21024-
2,211.82
2,250.01
8,974.51
71,093.41
3,355.68
1,130.85
8,854.71
1,200.00
AMOUNT
, '0.00
600.00
1,200.00
7,200.00
600.00
338.43
1,233.90
208.44
-28.18
361.57

19.50 48.75

1.30 26.00

2.11 338.43
1,250.41
208.44
361.57

19.50 48.75

1.30 19.50

2.11 9,446.85
-472.34
71,093.41
3,355.68
1,130.85
3,062.08

37.85 3,062.08
1,097.09
159.21
Report ener ted:. 11 25/2025 14:29
used/0�/20 5 Cit tlsak k0enda
Program ID: apchkrcn

Page 17 ends

87 City of Yucaipa

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 999-0-00-000-0000-0000-10001-
FOR: All
CHECK #

CHECK DATE TYPE VENDOR NAME

UNCLEARED

CLEARED BATCH CLEAR DATE
24882 160-763932-02-090125 400-0-00-000-0000-0000-21024-

1.10 DOC

INVOICE NO

ACCOUNT
AMOUNT
24882 160-763932-02-090125 410-0-00-000-0000-0000-21024- 24882 160-763932-02-090125 810-0-00-000-0000-0000-21024- 24882 160-763932-02-090125 826-0-00-000-0000-0000-21024- 24882 160-763932-02-090125 100-0-00-000-0000-0000-21024- 24882 160-763932-02-090125 100-0-00-000-0000-0000-21024- 24885 160-763932-02-100125 100-0-00-000-0000-0000-21024- 24885 160-763932-02-100125 204-0-00-000-0000-0000-21024- 24885 160-763932-02-100125 400-0-00-000-0000-0000-21024- 24885 160-763932-02-100125 410-0-00-000-0000-0000-21024- 24885 160-763932-02-100125 810-0-00-000-0000-0000-21024- 24885 160-763932-02-100125 826-0-00-000-0000-0000-21024- 20124 10/30/2025 PRINTED 012311 TARA DAVIS
24440 DAV1092225 100-1-13-130-0000-0000-51283-
24440 DAV1092225 100-1-13-130-0000-0000-51210-
20125
20126
20127
20128
10/30/2025 PRINTED 010427 UNDERGROUND SERVICE ALERT
24853 920250867 204-5-50-510-0000-0000-54000-
10/30/2025 PRINTED 010330 ZOLL MEDICAL CORPORATION
24857 4327728 201-6-60-600-0000-0000-51235-
10/23/2025 PRINTED 010631 ALLISON MECHANICAL INC
24911 89634 201-5-50-570-0000-0000-54100-
10/23/2025 PRINTED 010756 AMAZON CAPITAL SERVICES I
24876
24905
24907
24932
24934
20129 10/23/2025
24918
20130 10/23/2025
24899
24900
24901
20131 10/23/2025
24850
24850
1MDH-K6TK-NX6P 100-2-20-235-0000-0000-51240-
1J7Q-6PYR-CJ7M 201-7-70-340-0000-0000-51285-
1TDT-GW6W-C63L 201-7-70-340-0000-0000-51220-
1JDG-LWN7-VR9C 100-2-20-235-0000-0000-51240-
1C3Q-LYGF-DMD3 100-2-20-235-0000-0000-51240-
PRINTED 010628
MATL101525
PRINTED 010253
OL5o080525
oLS0082825
oLSo100125
PRINTED 010000
69384
69384

BENJAMIN MATLOCK
100-3-30-310-0000-0000-51210-

BRENDA OLSON
100-2-20-240-0000-0000-54000-
100-2-20-240-0000-0000-54000-
100-2-20-240-0000-0000-54000-

CHARLES

ABBOTT ASSOCIATES
100-4-30-330-0000-0000-54000-
201-8-80-800-0000-0000-54000-
20132 10/23/2025 PRINTED 010188 CHARTER COMMUNICATIONS HO 24871 188793701100125 410-1-13-132-0000-0000-51225-
20133 10/23/2025 PRINTED 010188 CHARTER COMMUNICATIONS HO

74.56 418.00
1,461.14
828.19
443.06
644.43
756.00
103,755.44
229.99
699.00

50.80 3.99

8.77 10.95

10.94 1,154.89
159.21

1.10 21.90

3.99 8.76

53.00 21.56
418.00
1,461.14
828.19
101.10

19.29 127.19
106.36

89.12 644.43
303.10
240.80
212.10
91,916.69
11,838.75
229.99
Report enerated: 11/25/2025 14:29
userl2/08/2025 Cit6O I r eAgenda
Program ID: pchkrcn

Page 18 ends

City of Yucaipa

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 999-0-00-000-0000-0000-10001-
FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME

UNCLEARED CLEARED BATCH CLEAR DATE
24870 230722201100125 410-1-13-132-0000-0000-51225-
20134 10/23/2025 PRINTED 010188 CHARTER COMMUNICATIONS HO

OC INVOICE NO ACCOUNT
24872 188792801100125 410-1-13-1 2
20135 10/23/2025 PRINTED 010188 CHARTER COMMUNICATIONS HO 24873
20136 10/23/2025 PRINTED 010188 CHARTER COMMUNICATIONS HO 24874 188791801100125 410-1-13-132-0000-0000-51225-
20137 10/23/2025 PRINTED 010188 CHARTER COMMUNICATIONS HO 24875 188791701100125 410-1-13-132-0000-0000-51225-
20138 10/23/2025 PRINTED 010058 CROWN HARDWARE, INC
24865 158322 100-5-50-570-0000-0000-51240-
24866 158144 100-5-50-570-0000-0000-51240-
24938 158147 204-5-50-510-0000-0000-51240-
24939 158220 204-5-50-510-0000-0000-51240-
24940 158239 100-5-50-570-0000-0000-51240-
24941 158351 204-5-50-510-0000-0000-51240-
24942 158376 204-5-50-510-0000-0000-51240-
24943 158302 204-5-50-510-0000-0000-51240-
24944 158304 204-5-50-510-0000-0000-51240-
00-0010-512 5-
188792101100125 410-1-13-132-0000-0000-51225-
24945 158408 204-5-50-510-0000-0000-51240-
24946 158482 204-5-50-510-0000-0000-51240-
24947 158483 204-5-50-510-0000-0000-51240-
24948 158556 100-5-50-570-0000-0000-51240-
20139 10/23/2025 PRINTED 010078 DICKINSON & SON
24730 13589-2025 319-5-50-570-0000-0000-47600-
24730 13589-2025 100-1-14-140-0000-0000-47200-
20140 10/23/2025 PRINTED 012299 DORADO CREATIVE INC
24928 10233 100-1-11-110-0000-0000-54000-
20141 10/23/2025 PRINTED 011600 KALMIKOV ENTERPRISES INC 24953 0102W21502 201-8-80-800-0000-0000-51280-
20142 10/23/2025 PRINTED 010490 FLYERS ENERGY LLC
24722 CFS-4385074 225-2-20-235-0000-0000-51300-
24722 CFS-4385074 204-5-50-510-0000-0000-51300-
24722 CFS-4385074 100-5-50-570-0000-0000-51300-
24722 CFS-4385074 100-1-10-100-0000-0000-51300-
24954 25-496450 201-8-80-800-0000-0000-51300-
20143 10/23/2025 PRINTED 012320 GEMINI TIMING LLC
24758 1623 100-2-20-230-0000-0000-51211-
144.55
254.56
1,450.00
172.71
485.87
38,291.23
8,000.00
7,708.22
7,804.73
2,872.00
699.00
AMOUNT
144.55
254.56
1,450.00
172.71

21.91 15.20
104.38

71.71 19.56

53.25 23.90

12.16 39.11

29.33 6.00

29.33 60.03
40,306.56
-2,015.33
8,000.00
7,708.22
490.66
710.10
887.62
177.53
5,538.82
2,872.00
Report generated: 11/25/2025 14:29
arog2a/0812025 m CittirMIAnda

Page 19 ends

89 City of Yucaipa

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 999-0-00-000-0000-0000-10001-
FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME

UNCLEARED

CLEARED BATCH CLEAR DATE
20144 10/23/2025 PRINTED 010734 HDR ENGINEERING INC
OC
24903
24903
20145 10/23/2025
24904
20146 10/23/2025
24892
20147 10/23/2025
24955
20148 10/23/2025
24708
20149 10/23/2025
24852
24852
20150 10/23/2025
24894
24895
20151 10/23/2025
24389
20152 10/23/2025
24950
24951
20153 10/23/2025
24835
24959
20154 10/23/2025
24896
20155 10/23/2025
24811
20156 10/23/2025
24909
24909
24910
24910

INVOICE NO
1200765848
1200765848
PRINTED 012122
225-81-1
PRINTED 010131
1262780
PRINTED 012507
SQ20589
PRINTED 099998
50-10887
PRINTED 010645
16268-2025
16268-2025
PRINTED 010346
COY-08.0-10
COY-08.0-11
VOID 010386
BOWE092225
PRINTED 010320
115402
115242
PRINTED 010675
PCA00519124
PRA00064070
PRINTED 010073
FC016-26
PRINTED 010034
SBCS100925
PRINTED 010037
16813-101625
16813-101625
1612-091825
1612-091825

ACCOUNT
5 •-5-51-510-000f-$$00-58515-
520-5-50-510-0000-0000-58515-

MCC EQUIPMENT RENTALS, IN
510-5-55-520-0000-0000-58500-

MICHAEL BAKER INTERNATION
100-3-30-310-0000-0000-54000-

NVB EQUIPMENT INC
201-8-80-800-0000-0000-51280-

NANCY PAVELSKY
100-0-00-000-0000-0000-23176-

PACIFIC HORIZON BUILDERS
339-5-50-570-0000-0000-47600-
100-1-14-140-0000-0000-47200-

PLACEWORKS, INC
610-3-30-310-0000-0000-54000-
610-3-30-310-0000-0000-54000-

TIMOTHY DANA BOWEN
100-2-20-240-0000-0000-54000-
PRO

PIPE AND SUPPLY INC
100-5-50-570-0000-0000-51240-
100-5-50-570-0000-0000-51240-
QUINN
SAN
SBC

COMPANY
100-5-50-570-0000-0000-51280-
100-5-50-570-0000-0000-51280-

BERNARDINO COUNTY FLO
100-5-55-520-0000-0000-54000-

SHERIFF'S DEPT
100-1-14-112-0000-0000-51213-
SOUTH

MESA WATER COMPANY
100-5-50-570-0000-0000-51215-
100-5-50-570-0000-0000-51215-
322-5-50-570-0000-0000-51215-
322-5-50-570-0000-0000-51215-
20157 10/23/2025 PRINTED 012003 SOUTHERN CALIFORNIA EDISO 24680 700106934864-092925 201-7-70-700-0000-0000-51215- 12,068.44
19,982.42
23,940.00
3,488.18

68.00 18,072.86
14,901.30
3,248.00

63.76 390.59
139,686.00
2,400.00
485.22
7,256.50
AMOUNT
,I17.11
9,051.33
19,982.42
23,940.00
3,488.18

68.00 19,024.06
-951.20
10,530.59
4,370.71
3,248.00

19.53 44.23
580.47
-189.88
139,686.00
2,400.00
254.61

12.00 206.61

12.00 6,928.87
Report enerated: 11/25/2025 14:29
Program
ID: 25 Cit§�6(i pit k lc�enda
Program ID: apchkrcn

Page 20 ends

City of Yucaipa

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 999-0-00-000-0000-0000-10001-
FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME

UNCLEARED

CLEARED BATCH CLEAR DATE
20158
20159
20160
20161
20162
24912 700364432781-100725 204-5-50-510-0000-0000-51215-

ACCOUNT

DOC INVOICE NO
2491 700 64432781-100725 100-5-50-570-0000-0000-51 15-
24916 700084790673-101325 356-5-50-570-0000-0000-51215- 24917 700822000777-101425 204-5-50-510-0000-0000-51215- 10/23/2025 PRINTED 011747
24952 113528
10/23/2025 PRINTED 012569
24919 DICK100825
10/23/2025 PRINTED 012176
24863 01003-11266
10/23/2025 PRINTED 012168
24856 1971 201-8-80-800-0000-0000-51280-

SUPERIOR AUTOMOTIVE WAREH
100-5-50-570-0000-0000-51280-

TIMOTHY DICKSON
205-2-20-205-0000-0000-51210-

SAMS AUTOMOTIVE CARE INC
204-5-50-510-0000-0000-51280-
10/23/2025
24759
24759
24759
24759
24759
24759
24759
24759
24759
24759
24759
24759
24759
24759
24759
24759
24759
24759
24759
24759
24759
24759
24759
24759
24759
24759
24759
24759
PRINTED 010055
YVWD093025
YVWD093025
YVWD093025
YVWD093025
YVWD093025
YVWD093025
YVWD093025
YvwD093025
YvwD093025
YVWD093025
YVWD093025
YvwD093025
YVWD093025
YVWD093025
YVWD093025
YVWD093025
YVWD093025
YVWD093025
YVWD093025
YVWD093025
YVWD093025
YVWD093025
YVWD093025
YVWD093025
YVWD093025
YVWD093025
YVWD093025
YVWD093025

AVNI ENTERPRISES INC

YUCAIPA
20163 10/23/2025 PRINTED 010027 NEWS
24766 2025-154777

VALLEY WATER DIST
100-2-20-220-0000-0000-51215-
100-2-20-245-0000-0000-51215-
100-5-50-570-0000-0000-51215-
201-7-70-700-0000-0000-51215-
201-8-80-800-0000-0000-51215-
301-5-50-570-0000-0000-51215-
302-5-50-570-0000-0000-51215-
304-5-50-570-0000-0000-51215-
308-5-50-570-0000-0000-51215-
315-5-50-570-0000-0000-51215-
320-5-50-570-0000-0000-51215-
323-5-50-570-0000-0000-51215-
324-5-50-570-0000-0000-51215-
326-5-50-570-0000-0000-51215-
328-5-50-570-0000-0000-51215-
329-5-50-570-0000-0000-51215-
330-5-50-570-0000-0000-51215-
331-5-50-570-0000-0000-51215-
332-5-50-570-0000-0000-51215-
333-5-50-570-0000-0000-51215-
335-5-50-570-0000-0000-51215-
336-5-50-570-0000-0000-51215-
337-5-50-570-0000-0000-51215-
342-5-50-570-0000-0000-51215-
346-5-50-570-0000-0000-51215-
348-5-50-570-0000-0000-51215-
357-5-50-570-0000-0000-51215-
520-5-50-510-0000-0000-58550-

MIRROR PUBLISHING IN
100-1-10-100-0000-0000-51200-

20.65 58.38
196.93
271.73
51,218.39
298.00
269.43
AMOUNT
-4
.4

64.96 35.67

20.65 58.38
196.93
271.73
715.33
332.83
31,268.48
197.84

47.72 1,119.03
10,517.47

74.77 421.89
227.05
1,216.59

83.55 587.59
177.22

21.64 46.57
102.14
226.47
344.75
2,328.53
203.54

68.50 59.23
112.07
287.63

49.83 182.20
197.93
298.00
Report enerated: 11 25/2025 14 2n9
use12/0B/2025 City 6tk1®Flkk nda
Program ID: apchkrcn

Page 21 ends

91 City of Yucaipa

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 999-0-00-000-0000-0000-10001-
FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME

UNCLEARED

CLEARED BATCH CLEAR DATE
20164 10/23/2025 PRINTED 010330 ZOLL MEDICAL CORPORATION DOC
24956
24957
24958

INVOICE NO
4336638
4340134
4341538

ACCOUNT
201-6-60-600-0000-0000-51 5-
201-6-60-600-0000-0000-51235-
201-6-60-600-0000-0000-51235-
20165 10/30/2025 PRINTED 012584 ALI WILLIAMS
25038 202758
20166 10/30/2025
24906
24906
24960
24961
24962
24963
24964
24965
24968
24969
24970
25039
25063
25094
PRINTED 010756 AMAZON
1LCQ-KRWF-DYCD
1LCQ-KRWF-DYCD
1DQ6-CDMQ-7WYC
1GVD-P6W-C67N
1JGK-XLKD-3MKV
1ML9-6WLN-Y1DP
1MVM-QYCW-CD79
13QQ-9TQC-TCVD
146P-GC69-HPCL
191P-9PRY-HLVJ
1364-KLLw-G6CP
1X3N-DTDY-C6RD
13MF-HD3Q-GQPP
1QMD-LF9K-MWKD
20167 10/30/2025 PRINTED 011114
25099 729275
25099 729275
25100 720174
100-2-20-240-0000-0000-51240-

CAPITAL SERVICES I
201-7-70-340-0000-0000-51244-
201-7-70-700-0000-0000-51240-
201-8-80-800-0000-0000-51240-
201-8-80-800-0000-0000-51240-
201-8-80-800-0000-0000-51235-
201-8-80-800-0000-0000-51240-
201-8-80-800-0000-0000-51240-
201-8-80-800-0000-0000-51240-
201-6-60-600-0000-0000-51235-
201-8-80-800-0000-0000-51235-
201-8-80-800-0000-0000-51231-
205-2-20-205-0000-0000-51240-
100-2-20-245-0000-0000-51240-
100-2-20-240-0000-0000-51240-

ANIMAL PEST MANAGEMENT SE
100-5-50-570-0000-0000-54100-
201-5-50-570-0000-0000-54100-
100-5-50-570-0000-0000-54100-
20168 10/30/2025 PRINTED 012167 AT&T MOBILITY LLC
24921 87319583206X10102025 201-7-70-700-0000-0000-51225- 24921 87319583206X10102025 400-1-14-114-0000-0000-51235- 24921 87319583206X10102025 410-1-13-132-0000-0000-51225- 20169 10/30/2025 PRINTED 010000 CHARLES ABBOTT ASSOCIATES 24931 69535 100-5-55-520-3021-0000-54000-
24933 69536 100-5-55-520-3021-0000-54000-
24935 69533 100-5-55-520-3021-0000-54000-
24936 69534 520-5-50-510-0000-0000-58500-
20170 10/30/2025 PRINTED 010193 CIRA
24884 INV-2828 400-1-14-114-0000-0000-52002-
20171 10/30/2025 PRINTED 012186 COLE HUBER LLP
24972 102025 100-1-11-116-0000-0000-54011-
24974 102025A 100-1-11-116-0000-0000-54012-
24974 102025A 100-1-11-116-0000-0000-54012-
24974 102025A 100-1-11-116-0000-0000-54012-
540.64
545.00
2,384.95
545.62
6,018.50
5,582.00
5,221.71
31,066.45
AMOUNT
:..
25 1
201.77

80.26 545.00
115.17
185.78
524.56
139.44
158.75

45.49 137.12
126.51

47.86 58.68
101.64
515.48
157.50

70.97 338.30
135.32

72.00 67.35
535.40
5,415.75
3,630.00
484.00
828.00
640.00
5,221.71
24,000.00
5,646.28
1,165.30
243.90
Report generated: 11/25/2025 14:29
Progra08/ 025 CittrApificegi4kAr0nda

Page 22 ends

92 City of Yucaipa

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 999-0-00-000-0000-0000-10001-
FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME

UNCLEARED

CLEARED BATCH CLEAR DATE
24974
102025A
100-1-11-116-0000-0000-54012-
20172 10/30/2025 PRINTED 012338 CORODATA RECORDS MANAGEME DOC
25076
20173 10/30/2025
24937
20174 10/30/2025
25055 20205 100-2-20-245-0000-0000-54000-

INVOICE NO
R57118011
PRINTED 010058
158097

ACCOUNT
100-1-13-1 0-0000-0000-5128

CROWN HARDWARE, INC
204-5-50-510-0000-0000-51240-
20175 10/30/2025
24982
24983
24984
20176 10/30/2025
25111
20177 10/30/2025
25113
25113
20178
20179
20180
20181
20182
10/30/2025
PRINTED 012653
PRINTED 012141
A147987
A147988
A147989
PRINTED 010014
L1055787056
PRINTED 010444
112422
112422
DUTHIE

ELECTRIC SERVICE C
201-5-50-570-0000-0000-51255-
201-5-50-570-0000-0000-51255-
201-5-50-570-0000-0000-51255-

EMPLOYMENT DEVELOPMENT DE
100-1-14-112-0000-0000-50140-
EXCEL

CYNTHIA A SHEA

LANDSCAPE INC
302-5-50-570-0000-0000-54100-
304-5-50-570-0000-0000-54000-

OUT RESCUE EQUIPMEN
24800 34873 201-8-80-800-0000-0000-51235-
10/30/2025
24924 9097971962-092725 410-1-13-132-0000-0000-51225-
PRINTED 012159
FIRST
10/30/2025
24925 9097971961-092725 410-1-13-132-0000-0000-51225-
PRINTED 010559 FRONTIER
10/30/2025
24926 9097902175-101325 410-1-13-132-0000-0000-51225-
PRINTED 010559 FRONTIER
10/30/2025
24978
24978
25093
25093
PRINTED 010559 FRONTIER
VOID 012640
25-005-03
25-005-03
25-005-04
25-005-04
GARDEN

HILLS LANDSCAPE SE
100-5-50-570-0000-0000-51256-
201-5-50-570-0000-0000-51256-
100-5-50-570-0000-0000-51256-
201-5-50-570-0000-0000-51256-
20183 10/30/2025 PRINTED 010605 HILARY PETERS
24847 386953-000048 100-2-20-245-0000-0000-51275-
25088 386953-000077 100-2-20-245-0000-0000-51275-
25090 386953-000058 100-2-20-230-0000-0000-54000-
25091 386953-000059 100-2-20-245-0000-0000-51275-
20184 10/30/2025 PRINTED 010087 JENNIFER CRAWFORD
24971 CRAW102325 100-1-11-110-0000-0000-51210-
356.73

41.28 3,000.00
1,039.81
3,978.00
1,138.63
614.29
214.49
214.49
155.87
61,736.32
108.36
825.00

10.97 AMOUNT
356 73

41.28 3,000.00
346.54
346.65
346.62
3,978.00
538.63
600.00
666.35
214.49
214.49
155.87
30,638.50
229.66
30,638.50
229.66
1 10/31/2025
300.00
300.00

75.00 150.00
108.36
Report enerated:. 11 25/2025 14:29
used•2/08/2025 Citg eak€4g�nda
Program ID: apchkrcn

Page 23 ends

City of Yucaipa

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 999-0-00-000-0000-0000-10001-
FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME

UNCLEARED

CLEARED BATCH CLEAR DATE
20185 10/30/2025 PRINTED 010310 JEREMY HARRIS CONSTRUCTIO 20186
20187
20188
20189
20190
DOC

INVOICE NO
25057 14
10/30/2025 PRINTED 012408
25054

ACCOUNT
100-5-55-5
0-0000-0000-54100-

JUSTIN BENJAMIN ECHOLS
020 100-2-20-245-0000-0000-51275-
10/30/2025 PRINTED 012678
24930 GARC101525
10/30/2025
25058
10/30/2025
25104
25106
10/30/2025
24890
24891
24902
25095
25096
PRINTED 012088
LEGE102725
PRINTED 012211
918558
918559
PRINTED 012018
439064021001
439062191001
440790241001
444676652001
444676300001

KEVIN GARCIA
100-5-55-520-0000-0000-51210-

LEGENDARY PRODUCTIONS CLO
100-0-00-000-0000-0000-23176-

MERCHANTS BUILDING MAINTE
100-5-50-570-0000-0000-51281-
100-5-50-570-0000-0000-51281-
ODP

BUSINESS SOLUTIONS LL
100-3-30-310-0000-0000-51220-
100-3-30-310-0000-0000-51220-
100-2-20-245-0000-0000-51220-
100-1-14-140-0000-0000-51220-
100-1-14-140-0000-0000-51220-
20191 10/30/2025 PRINTED 010075 SAN BERNARDINO COUNTY FIR 25053 IN0196564 100-2-20-220-0000-0000-51240-
20192 10/30/2025 PRINTED 010565 SITEONE LANDSCAPE SUPPLY 24824 158802894-001 100-5-50-570-0000-0000-51240-
20193 10/30/2025 PRINTED 011998 SOCAL GAS
25078
20194 10/30/2025 PRINTED 011998 SOCAL GAS
25066
20195 10/30/2025 PRINTED 011998 SOCAL GAS
25068
20196 10/30/2025 PRINTED 011998 SOCAL GAS
25071
12498409833-102825 100-5-50-570-0000-0000-51215-
17202236620-100125 100-5-50-570-0000-0000-51215-
16153483165-100125 100-5-50-570-0000-0000-51215-
13652030001-100125 100-5-50-570-0000-0000-51215-
20197 10/30/2025 PRINTED 011998 SOCAL GAS
25073 11312436006-102825 100-5-50-570-0000-0000-51215-
20198 10/30/2025 PRINTED 011998 SOCAL GAS
25075 10474766226-102825 100-2-20-245-0000-0000-51215-
20199 10/30/2025 PRINTED 011998 SOCAL GAS
52,961.22
3,500.00

23.59 13,778.00
715.01
328.64
479.00
191.05
235.38

15.78 29.03
776.46
350.01

51.55 14.79
AMOUNT
5 ,961.
2 3,500.00

23.59 13,778.00
650.01

65.00 8.04

13.25 179.82

66.73 60.80
479.00
191.05
235.38

15.78 29.03
776.46
350.01

51.55 Report generated: 11/2S/2025 14:29
Pros` L 8/ y025 CitA kArgibhda

Page 24 ends

94 City of Yucaipa

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 999-0-00-000-0000-0000-10001-
FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME

UNCLEARED

CLEARED BATCH CLEAR DATE
25077 07532437691-102825 100-5-50-570-0000-0000-51215-
20200 10/30/2025 PRINTED 010037 SOUTH MESA WATER COMPANY DOC
250:1
25082
25084
25085
25089
25089
20201 10/30/2025
24914
24914
24914
24914
24914
24914
24914
24914
24914
24914
24914
24914
24914
24914
24914
24914
24914
24915
24915
24977
20202
20203
20204
20205

INVOICE NO
151-102025
1612-102025
16813-102025
8797-102025
16001-102025
16001-102025

ACCOUNT
5 0-5-5 51
322-5-50-570-0000-0000-51215-
100-5-50-570-0000-0000-51215-
340-5-50-570-0000-0000-51215-
100-5-50-570-0000-0000-51215-
100-5-50-570-0000-0000-51215-
$ loll-ii$$ : 11
PRINTED 012003 SOUTHERN CALIFORNIA EDISO
600000512793-100125
600000512793-100125
600000512793-100125
600000512793-100125
600000512793-100125
600000512793-100125
600000512793-100125
600000512793-100125
600000512793-100125
600000512793-100125
600000512793-100125
600000512793-100125
600000512793-100125
600000512793-100125
600000512793-100125
600000512793-100125
600000512793-100125
700533177015-100625
700533177015-100625
700248194449-102025
100-2-20-220-0000-0000-51215-
100-5-50-570-0000-0000-51215-
201-8-80-800-0000-0000-51215-
204-5-50-510-0000-0000-51215-
301-5-50-570-0000-0000-51215-
302-5-50-570-0000-0000-51215-
304-5-50-570-0000-0000-51215-
306-5-50-570-0000-0000-51215-
308-5-50-570-0000-0000-51215-
315-5-50-570-0000-0000-51215-
320-5-50-570-0000-0000-51215-
322-5-50-570-0000-0000-51215-
324-5-50-570-0000-0000-51215-
326-5-50-570-0000-0000-51215-
333-5-50-570-0000-0000-51215-
335-5-50-570-0000-0000-51215-
346-5-50-570-0000-0000-51215-
204-5-50-510-0000-0000-51215-
308-5-50-570-0000-0000-51215-
100-5-50-570-0000-0000-51215-
10/30/2025 PRINTED 010531 SOUTHERN CALIFORNIA EMERG
25067 10062 100-1-14-112-0000-0000-51213-
10/30/2025 PRINTED 011747 SUPERIOR AUTOMOTIVE WAREH
25102 113238 100-5-50-570-0000-0000-51280-
10/30/2025 PRINTED 010403 TPX COMMUNICATIONS
24923 187616302-0 410-1-13-132-0000-0000-51225-
10/30/2025 PRINTED 012001 US BANK
25061 7931879 826-0-F9-F99-0000-0000-54000-
25062 7931880 826-0-F9-F99-0000-0000-54000-
20206 10/30/2025 PRINTED 012176 SAMS AUTOMOTIVE CARE INC 24949 01003-11362 204-5-50-510-0000-0000-51280-
20207 10/30/2025
PRINTED 010062

WILLDAN FINANCIAL SERVICE
5,411.08
43,997.73
900.00
208.61
1,321.59
3,551.00
208.93
1,652.00

14.79 AMOUNT
235.41
638.61
139.41
3,926.82
450.00
3,530.74
19,353.72
1,070.77
3,114.88

17.21 78.13

14.27 14.27

32.80 15.11

16.03 16.52

32.61 19.52

53.03 15.81

17.28 15,671.43

18.71 894.89
900.00
208.61
1,321.59
1,351.50
2,199.50
208.93
Report generated: 11/25/2025 14:29
Pr /aQ8/q,025 CitA MikAr'e'nda

Page 25 ends

95 City of Yucaipa

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 999-0-00-000-0000-0000-10001-
FOR: All
CHECK #

CHECK DATE TYPE VENDOR NAME

UNCLEARED CLEARED BATCH CLEAR DATE
24976 010-63784 100-1-14-140-0000-0000-54000-
20208 10/30/2025 PRINTED 012673 YUCAIPA VALLEY KIWANIS
DOC

INVOICE NO ACCOUNT
24744 71 100-1-10-100-0000-000I-51 00-
20210 10/31/2025 WIRE 010515 CALPERS
25212 100000018104513 100-1-14-145-0000-0000-50132-
252 CHECKS CASH ACCOUNT TOTAL
190.00
3,941.46
2,225,722.55 2,262,132.92
1,652.00
AMOUNT
190.0
3,941.46
Report generated: 11/25/2025 14:29
PsropAp8Ja025 CitipMfikKOnda

Page 26 ends

96 City of Yucaipa

AP CHECK RECONCILIATION REGISTER

UNCLEARED CLEARED
252 CHECKS

FINAL TOTAL
2,225,722.55 2,262,132.92
** END OF REPORT - Generated by Ryan Blackerby **
Report generated: 11/25/2025 14:29
Pr /aQi84 O25 Citya f hda

Page 27 ends

97 Item No. 6

AGENDA REPORT
DATE: December 8, 2025
TO: Honorable Mayor and City Council
FROM: Phillip White, Director of Finance
Ryan Blackerby, Deputy Director o mance'f1)c.

SUBJECT: Fiscal Year 2025-26 System Contracts Authorized by Staff - October 2025 RECOMMENDATION:

That the City Council receive and file a report on the Fiscal Year 2025-26 (FY26) contracts authorized by staff during October 2025.

BACKGROUND/DISCUSSION:

At a recent meeting, the City Council requested that staff provide a report on staff authorized contracts.

Attachment 1 contains a list of contracts compiled by first querying Tyler Munis for 1) contracts entered into Tyler Munis from October 1, 2025 through October 31, 2025, and 2) contracts with FY26 amounts greater than $0, a revised amount greater than the original amount, and modified in Tyler Munis within the same date range (to capture any additional contracts amended within the date range).

Both outputs were filtered to remove contracts that staff had already indicated in Tyler Munis as having received City Council authorization, as well as contracts that had not yet been "posted" or "approved" in the system (indicating a level or review still pending). Secondly, this list was distributed to City Department Heads to review and confirm all contracts listed should be presented to the City Council and to ensure there were no contracts missing.

Though the City uses standardized templates and processes for most contracts, there is no centralized, electronic system for contract creation and execution. Tyler Munis, however, has tools for managing contracts after they are executed and entered into the system. Munis, therefore, is the best source of centralized data for this report, though it introduces certain limitations. Munis can only report on contracts that have been entered into the system by staff. As such, executed contracts not entered into Munis would be absent from the report. Similarly, dates that are used to query contracts in Munis may not reflect actual contract dates. As an example, the "Entry Date" in Munis does not reflect the date the contract was executed. Modifications made to a contract record in Munis may be technical in nature and not actually reflect a change in the contract document or agreement itself. Staff has made efforts to overcome these and similar limitations and present all contracts that meet the criteria to the City Council in an inclusive manner, but it is reasonably possible that these and similar limitations of the system affect the results.
12/08/2025 City Council Agenda
98 An additional consideration is that contract records in Munis are used to represent a variety of authoritative documents that guide a relationship between the City and a third party, when helpful for financial management. Therefore, the results may include documents that many may not consider to be contracts such as license agreements, terms and conditions or other documents that are standard to sign or agree to when making a purchase with a vendor.

The contracts in Attachment 1 were authorized by staff members consistent with the Purchasing Authority Limits in Section 2.24.012 of the Yucaipa Municipal Code, "Purchasing Levels and Approval Authority".

FISCAL IMPACT:

There is no direct fiscal impact.

Attachment(s):

1. Contract Listing — October 2025
Approved by` -
12/08/2025 City Council Agenda
99 ATTACHMENT 1
12/08/2025 City Council Agenda
100

New or Modified Contracts Authorized by Staff in October 2025 Contract
Vendor
Dept/Loc
Description
Description
Year
Original Total
Revised Total
21278 (Original)
ASTON CARTER INC(11769)
Accounting

STAFFING SERVICES
2026
$ 6,000.00
$ 23,088.00
21297 (Original)
MTI ENTERPRISES INC(12603)

CS - YPAC

SEUSSICAL PREFORMANCE AT
YPAC
2026
$ 6,760.00
$ 6,760.00
21299 (Original)

DIVERSIFIED PROTECTIVE
SERVICES INC(12527)

CS - YPAC

SECURITY SERVICES FOR

YPAC/SPEVTS
2026
$ 14,000.00
$ 14,000.00
21300 (Original)

ALL OVER AGAIN PRODUCTIONS
LLC(12412)

CS - YPAC
11/16/25 JAMES GARNER

TRIBUTE TO JOHNNY CASH
YPAC
2026
$ 9,964.00
$ 9,964.00
21301 (Original)
BRENDA OLSON(10253)
CS - Sports &
Comm.

Center/Gym

YCC OILS & YOGA INSTRUCTOR
2026
$ -
$ -
21303 (Original)

MAGNOLIA ENVIRONMENTAL
LLC(11907)
Engineering
Survey & Testing for
Lead/Asbestos
2026
$ 2,296.00
$ 2,296.00
21304 (Original)

CALIMESA TECH
SERVICES(11297)
CS - Special Events

POWER SERVICES/EQUIPMENT

FOR SPECIAL EVENTS
2026
$ 35,000.00
$ 35,000.00
21305 (Original)
SCOTT FOSTER(12423)
CS - Sports &
Comm.

Center/Gym

ADULT AND PEDIATRIC FIRST

IAD/CPR/AEDINSTRUCTOR
2026
$ -
$ -
21306 (Original)
MTI ENTERPRISES INC(12603)

CS - YPAC

MATILDA PREFORMANCE AT
YPAC
2026
$ 5,457.00
$ 5,457.00
21307 (Original)
MTI ENTERPRISES INC(12603)

CS - YPAC

SWEENY TODD PREFORMANCE

AT YPAC
2026
$ 6,685.00
$ 6,685.00
21311 (Original)
CWFC INC(10562)
Engineering
7th St PB Fencing- Phase III
2026
$ 23,550.00
$ 23,550.00
21312 (Original)

RIVERSIDE PERSONNEL
SERVICE INC(10169)
Accounting

TEMPORARY STAFFING

SERVICES
2026
$ 35,000.00
$ 35,000.00
21314 (Original)
KYM V. CALDWELL(10212)
CS - Sports &
Comm.

Center/Gym

YCC DOG OBEDIENCE

INSTRUCTOR
2026
$ -
$ -
12/08/2025 City Council Agenda

Page 1 of 2 ends

101

New or Modified Contracts Authorized by Staff in October 2025 Contract
Vendor
Dept/Loc
Description
Description
Year
Original Total
Revised Total
21318 (Original)

SHARON SIM-
MORRISON(12675)
CD - Economic
Development
Commercial Facade
2026
$ 10,000.00
$ 10,000.00
21320 (Original)
MTI ENTERPRISES INC(12603)

CS - YPAC
Fiddler on the Roof Performance
YPAC
2026
$ 8,510.00
$ 8,510.00
21321 (Original)
JACK WRIGHT(12674)

CS - YPAC
NEIL DIAMOND SUPERSTAR:

Perf. Rental 110225
2026
$ 10,254.00
$ 10,254.00
12/08/2025 City Council Agenda

Page 2 of 2 ends

102

DATE:

TO:

FROM:

SUBJECT:

AGENDA REPORT
December 8, 2025
Honorable Mayor and City Council
Phillip White, Director of Finance
Adoption of Personnel Documents
Item No. 7
RECOMMENDATION:

That the City Council:

1. Adopt Resolution No. 2025-51 - Memorandum of Understanding with the Yucaipa City Employees Association and General Employees Unit Salary, Benefit, and Classification Plan; and

2. Adopt Resolution No. 2025-52 - Personnel Policies and Procedures Manual; and

3. Adopt Resolution No. 2025-60 - The Management, Supervisory, and Confidential Salary, Benefit, and Classification Plan.

BACKGROUND/DISCUSSION:

The City's labor negotiators reached a tentative agreement with both the Yucaipa City Employee Association (YCEA) - General Employees Unit and the Management, Supervisory and Confidential (MSC) employees in June 2025. The agreement incorporated the classification and compensation study completed in January 2025. The adopted FY26 Budget includes financial impacts of the successful negotiations for citywide salary and benefit costs for both groups as well as part-time positions.

In June 2025, the City Council adopted Resolution No. 2025-25, memorializing the negotiated Salary, Benefit, and Classification Plan for the YCEA. At the same meeting, Resolution No. 2025- 26, memorializing the negotiated Salary, Benefit, and Classification Plan for the MSC group was adopted by the City Council.

Since June 2025, significant revisions to the language in the YCEA Memorandum of Understanding (MOU) were necessary to reflect resulting terms and conditions agreed upon during labor negotiations. These significant revisions were presented to the City Council in closed session.

Resolution No. 2025-51, a resolution adopting the updated MOU is attached for the City Council's consideration.
12/08/2025 City Council Agenda
103

In addition, a change to the YCEA Salary resolution is being requested to allow a reorganization to the Code Enforcement Division. The Senior Code Enforcement Officer is retiring and staff is requesting to modify the authorized position, currently a Grade 26, to an Officer position, Grade 21.

Changes in Grade impact the authorized position listing and accordingly Resolution No. 2025-51 includes the updated General Employees Unit Salary, Benefit, and Classification Plan for the City Council's consideration.

Similarly, significant revisions to the City Personnel Policies and Procedures Manual (Manual) were necessary to reflect resulting terms and conditions agreed upon during labor negotiations and to incorporate modern and legally compliant language into the Manual. Resolution No. 2025-52, a resolution adopting the updated Manual is attached for the City Council's consideration.

In consideration of Ca1PERS requirements, the City Manager and Interim City Manager classifications and pay rates have been included on the Salary, Benefit, and Classification Plan for the MSC group. No changes to either the City Manager or Interim City Manager pay rates were made. Amounts listed on the Salary, Benefit, and Classification Plan for the MSC unit are a reiteration of current employment agreements previously authorized by the City Council and which are publicly available on the City's website. The addition of the classifications requires the City Council to adopt an updated resolution, which is attached as Resolution No. 2025-60 - The Management, Supervisory, and Confidential Salary, Benefit, and Classification Plan.

FISCAL IMPACT:

The recommendations do not result in a fiscal impact.

Attachments:

1. Resolution No. 2025-51 - Memorandum of Understanding with the Yucaipa City Employees Association and the General Employees Unit Salary, Benefit, and Classification Plan

2. Resolution No. 2025-52 - Personnel Policies and Procedures Manual

3. Resolution No. 2025-60 - Management, Supervisory, and Confidential Salary, Benefit, and Classification Plan

4. Tentative Agreement - Executed
Approved by:
0,-.-t
12/08/2025 City Council Agenda
104

ATTACHMENT 1
12/08/2025 City Council Agenda
105

RESOLUTION NO. 2025-51

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUCAIPA,

CALIFORNIA, ADOPTING A MEMORANDUM OF UNDERSTANDING

WITH THE YUCAIPA CITY EMPLOYEES ASSOCIATION, EFFECTIVE
JULY 1, 2025, THROUGH JUNE 30, 2027 AND RESCINDING
RESOLUTION NO. 2025-25, AND ADOPTING THE REVISED GENERAL

EMPLOYEES UNIT SALARY, BENEFIT, AND CLASSIFICATION PLAN WHEREAS, the City of Yucaipa ("City") has formally recognized the Yucaipa City Employees Association ("YCEA") as the exclusive employee organization for the General Employees bargaining unit; and
WHEREAS, the prior Memorandum of Understanding ("MOU") between the City and the YCEA expired on June 30, 2025; and
WHEREAS, the City labor representatives and the YCEA representatives have successfully met, conferred and agreed on the deal points for a successor MOU for the period of July 1, 2025, 2025, through June 30, 2027, pursuant to the Meyers-Milias-Brown Act ("MMBA") (Gov't code Sections 3500-3511) and the City's Employer -Employee Relations Resolution 90- 061; and
WHEREAS, the YCEA membership has ratified the agreement for a successor MOU, where once approved by the governing body and the resulting final MOU is signed by the Interim City Manager and YCEA representatives becomes a binding agreement; and WHEREAS, the City Council authorizes and directs the Interim City Manager or designee to finalize and execute the MOU, based on the approved agreement, on behalf of the City of Yucaipa; and
WHEREAS, it is necessary for the efficient operation of the affairs of the City that the City Council adopt a pay and classification plan; and
WHEREAS, the City recognizes that it is necessary from time to time to amend the salary resolution to accommodate changes in classification, salary ranges, benefits, position titles, and other terms of employment.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YUCAIPA, CALIFORNIA, HEREBY RESOLVES AS FOLLOWS:

Section 1. The above recitals are all true and correct.

Section 2. The Memorandum of Understanding is hereby attached as Exhibit A.

Section 3. The Memorandum of Understanding shall take effect upon its adoption, retroactive to July 1, 2025.
12/08/2025 City Council Agenda
106

Section 4. Resolution No. 2025-25 is hereby rescinded.

Section 5. The authorized position of Senior Code Enforcement Officer is reclassified as Code Enforcement Officer effective the first pay period in January 2026.

PASSED, APPROVED, and ADOPTED this 8th day of December, 2025.

Jon Thorp, Mayor
ATTEST:

Ana V. Sauseda, MMC
Director of General Services/City Clerk
12/08/2025 City Council Agenda
107

Exhibit A
12/08/2025 City Council Agenda
108

MEMORANDUM OF UNDERSTANDING BETWEEN

THE CITY OF YUCAIPA AND THE GENERAL EMPLOYEES

OF THE CITY OF YUCAIPA

FOREWORD
The Memorandum of Understanding is made and entered into between the City of Yucaipa (hereinafter referred to as the "City"), and the designated representatives (hereinafter referred to as the "Representative") of the General Employee Unit of the City of Yucaipa.

PREAMBLE
It is the purpose of this Memorandum of Understanding (hereinafter referred to as the "MOU") to promote and provide for harmonious relations, cooperation, and understanding between the City management representatives and the General employees covered under this MOU; to provide an orderly and equitable means of resolving any misunderstandings or differences which may arise under this MOU; and to set forth the agreement of the parties as a result of good faith negotiations regarding wages, hours, and other terms and conditions of employment of the employees covered under this MOU.

ARTICLE 1 RECOGNITION
The City recognizes the Yucaipa City Employees Association (hereinafter referred to as the "Association") chosen by the majority of the members of the General Unit, as the exclusive representative of all employees in the classifications as set forth in Exhibit A.

ARTICLE 2 IMPLEMENTATION
This MOU constitutes a recommendation to be submitted to the City Council subsequent to the ratification meeting by the membership of the General Employees. It is agreed that this MOU shall not be binding upon the parties either in whole or in part unless and until:

The City Council formally acts, by majority vote, to approve and adopt said MOU. Upon formal adoption by the City Council, this agreement shall become effective July 1, 2025 ARTICLE 3 TERM
The term of this MOU shall commence on the date when the terms and conditions for its effectiveness, as set forth in Article 2 Implementation, are fully met. This MOU shall expire and otherwise be fully terminated on June 30, 2027.

ARTICLE 4 AUTHORIZED AGENTS
For the purpose of administering the terms and provisions of this MOU:

4.1 City's principal authorized agent shall be the City Manager or his/her duly authorized representative (Address: 34272 Yucaipa Boulevard, Yucaipa, CA 92399, 909-797- 2489) except where a particular City representative is specifically designated in connection with the performance of a specific function or obligation set forth herein.

4.2 General employees authorized representative shall be the Yucaipa City Employees 12/08/2025 City Council Agenda
109'

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF YUCAIPA AND THE

GENERAL EMPLOYEES OF THE CITY OF YUCAIPA
Association (Address: c/o City Employees Association, 4401 Atlantic Avenue, Suite 200, Long Beach, CA 90807; telephone 562-433-6983).

ARTICLE 5 CITY RIGHTS
The rights of the City include, but are not limited to, the exclusive right to determine the mission of its constituent departments, commissions, committees, and boards; set standards of service; manage the City's schedule of working hours; establish, modify or change work schedules or standards; determine the procedures and standards of selection for action; relieve its employees from duty because of lack of work or for other legitimate reasons; maintain the efficiency of operations; determine the methods, means and personnel by which operations are to be conducted; determine the content of job classifications; take all necessary actions to carry out its mission in emergencies; and exercise complete control and discretion over its organization and the technology of performing its work.

ARTICLE 6 EMPLOYEE RIGHTS
Employees of the City shall have the right to form, join and participate in the activities of employee organizations of their own choosing for the purpose of representation on all matters of employer - employee relations, including but not limited to wages, hours and other terms and conditions of employment. Employees of the City also shall have the right to refuse to join or participate in the activities of employee organizations and shall have the right to represent themselves individually in their employment relations with the City. No employee shall be interfered with, intimidated, restrained, coerced or discriminated against by the City or by any employee organization because of his/her exercise of these rights.

ARTICLE 7 SCOPE OF REPRESENTATION
It is mutually recognized between the City and the Association that the scope of representation of the Association shall include, but not be limited to wages, hours and other terms and conditions of employment; except, however, that the scope of representation shall not include consideration of merits, necessity of organization or any service or activity provided by law.

Whenever in this MOU the term "employee" is used, the same shall mean and refer to individuals employed in job classifications represented by the Association.

ARTICLE 8 DUES CHECKOFFS
Employees from the City of Yucaipa General Employees Bargaining Unit shall have the right to voluntarily join or refrain from joining the Association. The City of Yucaipa will rely on the certification of the Association requesting a deduction or reduction that they have and will maintain an authorization, signed by the individual from whose salary or wages the deduction or reduction is to be made. The City shall deduct from the first paycheck of each month and remit to the Association for the duration of the MOU, no later than 30 days following the collection of those dues, all such monies that employees individually and voluntarily authorized in writing; with all such authorizations to comply with appropriate laws and regulations. The Association agrees to indemnify and hold the City harmless against any and all suits, claims, demands, 12/08/2025 City Council Agenda
1102

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF YUCAIPA AND THE

GENERAL EMPLOYEES OF THE CITY OF YUCAIPA
and liabilities that may arise out of, or by reason of, any action that shall be taken by the City for the purpose of complying with this Article.

ARTICLE 9 COMPENSATION AND WAGES

9.1 All represented classifications will be compensated pursuant to the City's Salary Schedules.

Increasing the salary schedule for all effected positions, with the implementation of a Cost -of -Living Adjustment (COLA) effective with the first full pay period in July 2025, by an amount equal to 2.5%, and in the first full pay period of July 2026, by an amount equal to 2.5%.

9.2 9.3 Payment of the Employee's share of his/her participation in the California Public Employees Retirement System ("Ca1PERS") shall be in accordance with Article 28 of this MOU.

9.4 All regular, full-time employees shall be entitled to the following fixed holidays:
• Martin Luther King, Jr. Day (third Monday in January) • Presidents' Day (third Monday in February)
• Memorial Day (last Monday in May)
• Independence Day (July 4)
• Labor Day (first Monday in September)
• Columbus Day (second Monday in October)
• Veterans Day (November 11)
• Fall Closure (Wednesday preceding Thanksgiving and Thanksgiving Day) • Winter Closure (the days between Christmas Eve and New Year's Day — December 24 through January 1)Floating Holiday (1 day per calendar year at employee's discretion; does not roll over; shall not be compensated in money at any time) City -recognized holidays which fall on a Friday or Saturday shall be observed the preceding workday.

Holidays which fall on a Sunday shall be observed the following Monday. This applies to all holidays observed, with the exception of the Winter Closure. Any regular, full-time employees regularly assigned during any of the Fall or Winter Closure dates shall be available to respond to emergencies including standby and call-backs. Employees who are called back to work or assigned to standby duty on any closure date shall receive their call-back and/or standby compensation in accordance with this Manual.

To receive holiday pay for a City -recognized holiday, employees must be on the payroll during the entire pay period during which such City holiday fell. "Entire pay period" shall mean that an employee must have been hired prior to or at the start of the pay period and not have separated prior to the end of the pay period and was paid for at least one-half ('/2) of the accountable hours.

Whenever a non-exempt employee is required to work on a City holiday, the employee shall receive ten (10) hours holiday pay. In addition, they shall receive time and one-half (1 Y2) for actual hours worked. 12/08/2025 City Council Agenda

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF YUCAIPA AND THE

GENERAL EMPLOYEES OF THE CITY OF YUCAIPA
ARTICLE 10 CAFETERIA PLAN / FLEXIBLE BENEFIT PLAN
Employees participating in the City's medical and/or dental plans shall receive a monthly dollar allowance to be used for the purchase of medical and dental insurance under the City's flexible benefit plan. Employees will receive a City -funded vision insurance plan.

Employees Hired Prior to May 8, 2023:

Employees hired prior to May 8, 2023 were eligible for a health allotment of $1,595. Employees who participated on a city -sponsored medical and/or dental plan with premiums that exceeded the health allotment also were eligible for medical gap insurance up to $500 per month to cover premium costs.

Employees participating on plans with premium costs less than the allotment received the difference in cash. Employees opting out of the medical plans received the allotment in cash. Participation in a city -sponsored health plan is considered final as of May 8, 2023. Employees that discontinue participation on a city sponsored health plan are not eligible for the cash out option of the allotment.

This plan was closed and employees hired after May 8, 2023 are eligible for an alternative benefit.

Employees receive vision coverage through a City -funded vision insurance plan.

Effective the first full pay period of July 2025, the medical gap insurance amount increased to $709, bringing the maximum monthly employer contribution to $2,304. Effective the first full pay period of July 2026, the medical gap insurance amount increased to $939, bringing the maximum monthly employer contribution to $2,534.

Employees Hired After May 8, 2023:

Employees hired after May 8, 2023 are eligible for a medical benefit of up to $2,095 toward city - sponsored plans. Effective the first full pay period of July 2025, the benefit is increased to $2,304 toward monthly medical and dental premium costs. Effective the first full pay period of July 2026, the benefit is increased to $2,534 toward medical and dental premium costs.

Employees that opt out of city -sponsored health plans receive a monthly cash -in -lieu payment of $250.00.

City Benefit Contribution Levels Effective the First Pav Period of July 2024 Employee
Health Allotment
Gap Insurance
Coverage
Employer -Covered
Premium Coverage
Amount
Hired prior to May 08,
2023
$1595
$500
-
Hired after May 08,-
2023
-
$2095
City Benefit Contribution Levels Effective the First Pa v Period of July 2025 Employee
Health Allotment
Gap Insurance
Coverage
Employer -Covered
Premium Coverage
Amount
Hired prior to May 08,
2023
$1595
$709
-
Hired after May 08,
2023
-
-
$2304
City Benefit Contribution Levels Effective the First Pay Period of July 2026 12/08/2025 City Council Agenda
1124

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF YUCAIPA AND THE

GENERAL EMPLOYEES OF THE CITY OF YUCAIPA
Employee
Health Allotment
Gap Insurance
Coverage
Employer -Covered
Premium Coverage
Amount
Hired prior to May 08,
2023
$1595
$939
-
Hired after May 08,
2023
_
$2534
ARTICLE 11 ON -CALL COMPENSATION AND CALL-BACK PAY
Employees who are released from active duty but are required by their departments to meet the following requirements shall be assigned to be on -call.

Being on -call requires that employees so assigned shall: (1) Be reachable by telephone or other communicating devices; (2) be able to report to active duty within 30 minutes time; and (3) refrain from activities which might impair their ability to perform assigned duties.

On -call assignments shall be rotated among qualified employees on a weekly basis beginning at the end of the normal workday on Monday and ending at the beginning of the workday on the following Monday.

Employees shall accrue ten (10) hours of compensatory time for each week of scheduled on -call assignment. Employees required to report to work shall be compensated in accordance with Call -Back Pay or the actual hours worked, whichever is greater.

Due to anticipated events (such as weather events), employees may be assigned to standby for a single night or weekend. Employees shall accrue two (2) hours of compensatory time for each night they are designated to a standby assignment. Employees required to report to work shall be compensated in accordance with Call -Back Pay provisions.

In the event of an emergency or disaster, all City employees may be required to report to work.

When a non-exempt employee is required to return to remote active duty after being released from service after a shift, the employee will be compensated for a minimum of one (1) hour.

When a non-exempt employee is required to return to onsite active duty after being released from service after a shift, the employee will be compensated for a minimum of two (2) hours at time and one-half. All time worked over two (2) hours will be compensated at the rate of time and one-half for the actual hours worked, except when such time runs into the employee's regularly scheduled work shift.

The City and its employees recognize that call-backs during non -regular hours may impact an employee's ability to perform his/her regular duties during normally scheduled work hours.

The City has the sole discretion to adjust an employee's regularly scheduled work hours to offset the call-back time.

ARTICLE 12 DRUG AND ALCOHOL USE POLICY
It is the policy of the City of Yucaipa to have a work environment free from the effects of drugs and alcohol. To accomplish this objective, represented employees agree to abide by the 12/08/2025 City Council Agenda
1135

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF YUCAIPA AND THE

GENERAL EMPLOYEES OF THE CITY OF YUCAIPA
City of Yucaipa's Drug and Alcohol Use Policy over the life of this agreement.

ARTICLE 13 IMMEDIATE FAMILY
"Immediate family" shall be defined in accordance with California Labor Code Section 245.5(c), as may be amended from time to time.

ARTICLE 14 BEREAVEMENT LEAVE
In the event of a death in the employee's immediate family, the employee shall be granted up to three (3) days paid bereavement leave to attend the funeral or to deal with family affairs.

Employees are entitled to a total of five (5) days of bereavement leave, however the other two days must be other paid leave (excludes sick leave).

ARTICLE 15 PROBATIONARY PERIOD
All initial and promotional appointments shall be tentative and with a probationary period of not less than 12 months of actual service.

ARTICLE 16 PROGRESSIVE DISCIPLINE
The City reaffirms the concept of progressive discipline and shall initiate and administer discipline in an equitable manner based upon a for cause standard as reflected in the City's Personnel Policies and Procedures Manual.

ARTICLE 17 PERSONNEL POLICIES AND PROCEDURES MANUAL
Except as amended by this MOU, the Association agrees that the City's Personnel Policies and Procedures Manual (Personnel Manual) is and shall remain in full effect with respect to City employees and hereby is adopted by reference as part of this agreement.

ARTICLE 18 LATE STARTS
An employee who is tardy to work or upon returning from break or lunch, shall be docked pay at the discretion of the department director or designee(s). Such docking shall be rounded to the nearest 15-minute increment. However, if the employee is tardy for a period of less than 7%2 minutes, then no docking of pay shall occur. If the employee is tardy between 7%2 minutes and 15 minutes, then a full 15 minutes shall be docked. The employee may not utilize a shortened break period or lunch period to make up the time. However, if an employee is late due to extenuating circumstances, then the department director or designee(s), at the employee's request, may allow the employee to make up the time at some point during the same work period in which the late start occurred. In addition, no provisions of this article are subject to the grievance procedure.

Finally, an employee may be disciplined for continued late starts. 12/08/2025 City Council Agenda
1146

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF YUCAIPA AND THE

GENERAL EMPLOYEES OF THE CITY OF YUCAIPA
ARTICLE 19 Reserved
ARTICLE 20 Reserved
ARTICLE 21 BENEFITS COMMITTEE
The City shall establish a committee to evaluate the health benefits offered by the City. The committee shall include two (2) members of the General Employee Unit and one (1) Business Representative. In addition, the City shall select an equal number of members at its discretion. The results of any Committee related study shall be available to all employees of the City. The City agrees to continue the committee as a Benefits Committee to study issues related to benefits, both current and proposed. The City also agrees to continue the committee to study issues related to standby procedures and characteristics (excluding standby compensation or pay), and to meet and confer over the Personnel Rules and Employer -Employee Relations Resolution, both current and proposed (subject to Article 5, City Rights). The Committee shall meet a minimum of two times per year, or as needed. It is understood by all parties that issues discussed by this Committee are for information gathering and fact finding only. It is also understood that any recommendations that may be presented by this Committee are not binding and do not obligate the City to enact such recommendations. The City will consider recommendations from the committee and will act upon those recommendations at the City's sole discretion.

ARTICLE 22 CONFIDENTIAL EMPLOYEES
Under previous memoranda of understanding with the Association, the City agreed to remove the following positions from the Confidential Employees designation, Administrative Secretary (Community Development), and Administrative Assistant (Community Services); and the City also agreed to add the following position to the Confidential Employees designation: Deputy City Clerk/Rent Administrator. The City continues to retain the right to reconsider the confidential designations at a later period of time pursuant to the Employer -Employee Relations Resolution of the City of Yucaipa and the rules adopted pursuant to that Resolution.

ARTICLE 23 FULL UNDERSTANDING MODIFICATION AND WAIVER
The parties acknowledge that during the negotiations, which resulted in this MOU, each party had adequate opportunity to make requests and proposals with respect to the subject matter and that the understanding arrived at thereby are set forth in this MOU.

ARTICLE 24 SEVERABILITY
It is understood and agreed that this MOU is subject to all present and future applicable federal and state laws and regulations and the provisions hereof shall be effective and implemented only to the extent permitted by such laws and regulations. If any part of this MOU is in conflict or inconsistent with such applicable provisions of federal or state laws or regulations, or otherwise is held invalid or unenforceable by any tribunal of competent jurisdiction, such part or provisions 12/08/2025 City Council Agenda
1157

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF YUCAIPA AND THE

GENERAL EMPLOYEES OF THE CITY OF YUCAIPA
shall be suspended and superseded by such applicable laws and regulations and the remainder of this MOU shall not be affected thereby and shall remain in full force and effect.

ARTICLE 25 PROVISION OF LAW
It is understood that existing ordinances, resolutions and written policies of the City cover matters pertaining to employer -employee relations including, but not limited to, salaries, wages, benefits, hours and other terms and conditions of employment.

Therefore, it is agreed that all such ordinances, resolutions and policies, including the employer - employee relations resolutions are hereby incorporated herein by this reference and made a part hereof as though fully set forth and except as provided herein shall remain in full force and effect during the term hereof.

The City and the Association agree that for the term of this MOU, each party waives its rights and each party agrees that the other party shall not be obligated to meet and confer with respect to any subject or matter pertaining to or covered by the agreement except as expressly provided for herein and as to meeting and conferring over the renewal or continuation of this MOU at its expiration date in accordance with said Employer -Employee Relations Resolution.

ARTICLE 26 ASSOCIATION REPRESENTATIVE PROVISION/RELEASE TIME The City shall recognize three (3) employees designated by the Association to participate in the meet and confer process. The three shall not be employees from within the same division in a single department and shall not include more than two from the front counter. The names of the Association representatives, once designated by the Association, shall be submitted, at least annually, or as vacancies occur, to the City for appropriate identification. The Association shall notify all represented employees of the identity of the designated representatives.

An employee represented by this MOU may request that an Association representative assist, accompany and/or represent him or her during the grievance procedures. The representatives, to the extent such cannot be done on non -duty time, may use a reasonable amount of on -duty time for the purpose of processing grievances of represented employees. Such use of on -duty time shall be subject to advance approval by the appropriate Department head or designee on the basis that it shall not interfere with the normal operations or with established safety or security requirements.

In the event a request for reasonable release time is denied, a good faith effort shall be made by the City to establish a time the request will be authorized.

Each representative shall be entitled to a total of up to 10 hours of Association Leave per contract year for the purpose of conducting Association business related to processing grievances. Such time is in addition to time spent in meet and confer sessions with City representatives, is subject to reasonable advance notice to the employee's Department Head or designee, and is subject to departmental organizational needs. Such time shall be used in increments of no less than 30 minutes per person.

ARTICLE 27 Reserved.
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MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF YUCAIPA AND THE

GENERAL EMPLOYEES OF THE CITY OF YUCAIPA
ARTICLE 28 MEDIATION
The City agrees to allow for an independent, non -binding mediator to assist in the resolution of disputes regarding items covered under this MOU. In the event a disputed matter remains unresolved after exhausting all appropriate organizational channels, as outlined in Chapter XVIII — Grievance Procedures of the Personnel Policies and Procedures Manual, and prior to the matter being brought before the City Manager, at the timely, written request of the Association, an independent mediator will be selected by the Association and the City from a list of eligible mediators submitted by the State of California Mediation and Conciliation Service. The cost of the mediator will be assessed equally between the Association and the City. It is understood that the mediator will hear and review the circumstances of the matter, conduct any investigation as deemed necessary in the circumstances, and will present a written recommendation to the City Manager. The City Manager may conduct further investigative measures, as he/she deems necessary, but shall not be obligated to implement the recommendation of the mediator.

ARTICLE 29 RETIREMENT
The City currently provides eligible CalPERS "classic employees" under the California Public Employees Retirement System ("CalPERS"), as amended by the California Public Employee's Pension Reform Act of 2013 ("PEPRA") 2%@55 formula retirement plan based on single highest year compensation.

Each classic employee's total contribution rate to CalPERS shall be seven percent (7%) and the City contribution shall be zero percent (0%)
In accordance with PEPRA, employees hired after January 1, 2013 who are "new members" of the Ca1PERS retirement system as defined by California Government Code Section 7522.04(£), shall be provided the 2%@62 retirement benefit formula, based on the highest 36 months of compensation. New members shall contribute at least fifty percent (50%) of the normal cost rate to Ca1PERS, and new members shall pay 100% of the required member contribution. The City shall not pay any portion of the CalPERS member contribution.

ARTICLE 30 4/10 FLEX SCHEDULE
The City agrees to implement a work schedule known as a "4/10 plan". This plan will result in a change in the typical two -week work schedule to allow for 80 hours to be worked in eight days instead of 10. The working conditions created as a result of this change in scheduling shall be subject to the rules and regulations as set forth in the 4/10 Policy and Procedures, which shall be substantially in the form attached as Exhibit B to this MOU, previously adopted by the City Council. It is understood by all parties that this change in scheduling will not result in increased compensation or overtime.

ARTICLE 31 TUITION REIMBURSEMENT
The City shall reimburse up to $1,500 per fiscal year for tuition and/or books for job related or career development coursework. The City shall also match an employee's cost for tuition and/or books in an additional amount of up to $1,500 for a total City reimbursement amount 12/08/2025 City Council Agenda
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MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF YUCAIPA AND THE

GENERAL EMPLOYEES OF THE CITY OF YUCAIPA
of up to $3,000 per fiscal year. All tuition reimbursements are subject to the eligibility requirements outlined in the City's Tuition Reimbursement Policy.

ARTICLE 32 CATASTROPHIC LEAVE POLICY
The City previously adopted a Catastrophic Leave Policy whereby an eligible employee may reduce his/her available sick leave accrual balance by "donating" a portion of that balance to an employee who has exhausted all leave and is absent without pay. That Catastrophic Leave Policy is attached hereto as Exhibit C and incorporated herein by reference as part of this agreement. The Catastrophic Leave Policy shall be incorporated into the text of the Personnel Rules, or as an exhibit or attachment thereto, without further obligation to meet and confer regarding the specific terms or implementation of such policy.

ARTICLE 33 WORK RELEASE PROGRAM
It is understood that the Association will present issues of concern to the City Manager, or his designee, regarding safety as it relates to the use of the County's Work Release Program. The City will evaluate those concerns and will address them, in its discretion, as it deems appropriate. The City may amend the methods by which this program is currently employed but is under no obligation to discontinue or otherwise modify this program.

ARTICLE 34 FAMILY AND MEDICAL LEAVE ACT (FMLA)
The City agrees to pay for the costs of maintaining health insurance coverage for the employee and immediate family, in the event that an employee is absent without pay and is qualified pursuant to the FMLA, to the extent that coverage was provided while working.

ARTICLE 35 SECTION 125 PLAN
The City agrees to maintain its current Section 125 Defined Benefits Plan, subject to State and Federal regulations, to allow for employee designation of pre-tax wages for the purpose of covering out-of-pocket healthcare and childcare expenses.

ARTICLE 36 Reserved.

ARTICLE 37 LIFE INSURANCE
The City agrees to maintain life insurance coverage in the amount of $50,000 per employee during the term of this MOU.

ARTICLE 38 VACATION LEAVE
In accordance with Chapter XIII, Section 2- Attendance and Leaves of the Personnel Policies and Procedures Manual, the maximum allowed unused vacation balance shall be 500 hours for all employees.
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MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF YUCAIPA AND THE

GENERAL EMPLOYEES OF THE CITY OF YUCAIPA
ARTICLE 39 HEALTH RETIREMENT SAVINGS PLAN
The City agrees to continue to implement a retirement health savings plan through ICMA, in accordance with the specific provisions previously agreed to by the bargaining unit.

ARTICLE 40 ME TOO CLAUSE
If another bargaining unit within the City receives any negotiated item(s) with regard to compensation or health benefits above the General Unit, then the General Unit shall be entitled to said negotiated item(s).
12/08/2025 City Council Agenda
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MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF YUCAIPA AND THE

GENERAL EMPLOYEES OF THE CITY OF YUCAIPA
For the City: For the Representatives:

Jennifer Crawford Date Diane Pitts Date
Interim City Manager Employee Organization Representative Phillip White Date Josh German Date
Director of Finance Employee Organization Representative Fermin Preciado Date Mark Stanley Date
Director of Development Services Employee Organization Representative Attachments:

Exhibit A:

Exhibit B:

Exhibit C:

General Employees of the City of Yucaipa
4/10 Work Schedule Policies and Procedures
Catastrophic Leave Policy
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EXHIBIT A

GENERAL EMPLOYEES OF THE CITY OF YUCAIPA
Count
Position
Grade
2 Accountant
26 1
Accounting Assistant
16 1
Assistant to the Fire Chief
15 1
Administrative Assistant - Community Services
15 1
Administrative Assistant - General Services
15 1
Administrative Assistant - Planning
15 1
Administrative Technician
23 2
Assistant Planner
Associate Planner
27 31
4 3
Assistant Maintenance Worker
1 3
Code Enforcement Officer
21 8
Community Services Coordinator
20 2
Community Services Specialist
13 1
Development Services Technician
20 1
Geographic Information Systems Technician
23 1
Information Systems Technician
19 8
Maintenance Worker I
Maintenance Worker II
8 12
1 Network Support Specialist
24 3
Office Assistant I
4 4
Park Ranger / Public Works Ranger
21 1
Public Works / Engineering Specialist
13 1
Senior Administrative Assistant
22 2
Senior Maintenance Worker
17 26
12/08/2025 City Council Agenda
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EXHIBIT B
4/10 WORK SCHEDULE POLICIES AND PROCEDURES

PURPOSE
The purpose of this policy is to establish guidelines and procedures for administering the City's 4/10 work schedule.

STATEMENT
As a result of the 2020 employee negotiations, the City has agreed to implement a 4/10 work schedule.

The purpose of the 4/10 schedule is to allow City employees to work 80 hours in eight days during a two -week work period.

The 4/10 schedules are designed in such a way as to ensure that City service levels, work turnaround time, and office operations shall not be adversely affected; that service levels and productivity will be maintained or improved; that work areas with public access remain open during normal business hours and will be adequately staffed to provide good customer service; and that appropriate supervision shall be provided for every department and work unit.

The following policy adheres to the Fair Labor Standards Act (FLSA). FLSA requires that each consecutive seven-day work period must stand alone and may not exceed 40 hours without paying overtime for non-exempt employees. Hours may not be averages over a two -week period. This policy applies to all regular employees of the City who are affected by the 4/10 work schedule.

Nothing in this policy shall preclude management's right to determine work assignments and schedules in accordance with requirements as determined by the City.

DEFINITIONS/DESCRIPTIONS
Accrual Rates:

Vacation leave shall accrue per pay period according to the following schedule:

Years of Maximum Annual Accrual Amount
Service Vacation Allowance per Pay Period
1 — 4 80 hours 3.08 hours
5 — 9 120 hours 4.62 hours
10+ 160 hours 6.15 hours
Sick leave shall accrue for employees in regular full-time positions at the rate of 3.69 hours per pay period. This equates to 96 hours per year. Regular, part-time employees shall accrue sick leave on a pro-rata basis based on hours assigned.

Paid Holiday: a ten-hour, City -paid holiday for a regular, full time employee.

Pay Period: an 80-hour work period in a consecutive two -week period.

Work Day: a ten-hour work period in a consecutive 24-hour period.

Work Week: a 40-hour work period in a consecutive seven-day period.

Work Year: 2080 work hours in a year.
12/08/2025 City Council Agenda
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EXHIBIT B
4/10 WORK SCHEDULE POLICIES AND PROCEDURES
POLICY
4/10 Work Schedule General Provisions
Full-time, regular employees shall work 80 hours within every two -week pay period and 40 hours within each discrete work week. Employees shall work ten hours per day, Monday through Thursday.

This schedule may vary for certain classifications depending on the needs of the department.

Modifications may be made to the aforementioned schedule when work requirements dictate such.

Any modifications must be received by Human Resources and approved by the City Manager, or his designee.

Work Schedules
Assignments.

Each employee shall have an approved work schedule. Management reserves the right to set schedules to accomplish the work tasks; exceptions shall be considered.

No work schedule shall be proposed or approved which imposes an additional overtime cost to the City.

Overtime
The City shall compensate non-exempt employees at the overtime rate for hours worked beyond the normal workweek; the normal workweek is 40 hours.

Pay Periods
Effective the first pay period following July 1, 2023, pay periods shall be two weeks long (biweekly), beginning on Saturday and concluding on Friday. At the option of the employees collectively, payroll may be changed to a semimonthly schedule (employees paid on the 1st and 15th of each month) at any time with a simple majority vote of all full-time, regular employees. No amendment to this MOU shall be required to make this change.

City Paid Holidays
The City provides employees with ten hours of holiday pay for City -approved holidays.

If a holiday occurs on the employee's scheduled day off, that day is still considered to be a day off, and the employee receives the accrued ten hours holiday leave as part of their leave balances.

Whenever an employee is required to work on a fixed holiday, the employee shall receive ten hours of holiday pay and shall receive time and one-half for actual hours worked.

Absences
Employees must account for all absences occurring during each regularly scheduled work day. 12/08/2025 City Council Agenda
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EXHIBIT C

CATASTROPHIC LEAVE DONATION POLICY
Purpose
The purpose of this policy is to establish guidelines for the appropriate use of the Catastrophic Leave Donation Policy.

Policy
The City Manager, or designee, may authorize donations from an employee's accrued leave balances, pursuant to the conditions as outlined in this policy, to eligible employees who have depleted their paid leave balances and who have experienced a catastrophic event requiring absence from work.

Definition
Catastrophic event shall be defined as a serious illness or non -industrial injury to the employee or dependent that shall incapacitate them requiring an absence from the job for a minimum anticipated period of at least two (2) consecutive work weeks, and for which absence there is no paid leave benefit or replacement income available.

Approval Conditions
Recipient
A. Employee must fill a regular position.

B. A catastrophic event must have occurred requiring the absence of the employee beyond available paid leave.

C. Employee must provide medical certification of the catastrophic need. This certification shall be presented in advance of the absence, whenever possible.

D. Employee must not be receiving other salary replacement income or benefits, such as continuation insurance or Worker's Compensation.

E. The total amount of catastrophic leave available shall be limited to 520 hours in a calendar year (pro -rated for part-time employees). The leave may be taken in increments, but not less than two consecutive work weeks.

F. While on catastrophic leave, the employee shall not accrue any vacation or sick leave.

G. Participation in the Catastrophic Leave Program does not affect an employee's right to Family and Medical Leave (FMLA) and/or leave pursuant to the California Family Rights Act (CFRA). Time paid through this program will be charged as FMLA and/or CFRA as long as the employee meets the eligibility requirements and the leave has been designated as FMLA or CFRA.

H. Payout of catastrophic leave to the recipient is subject to required payroll deductions.

Donator
A. The City Manager, or designee, may authorize the donation of accrued vacation, compensatory or sick leave hours in an amount not to exceed 40 hours per calendar year. When donating vacation leave, a minimum amount of 40 hours of accrued 12/08/2025 City Council Agenda
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EXHIBIT C

CATASTROPHIC LEAVE DONATION POLICY
vacation leave must remain for the donating employee after the donation of vacation hours. When donating sick leave, a minimum amount of 160 hours of accrued sick leave must remain for the donating employee after the donation of sick hours. There shall be no minimum leave balance required for employees who donate compensatory time. The minimum donation shall be four hours. After the first four hours, donations shall be in full hour increments.

B. The donating employee must fill a regular position.

C. The donation of accrued vacation, sick and compensatory leave hours is irrevocable.

However, unused donations shall be returned to the donating employee's vacation, sick and compensatory leave balances.

D. Donated vacation, sick and compensatory leave hours will be converted, based upon the donator's hourly rate of pay, into an amount available for usage. The amount available for usage will then be converted, based upon the recipient employee's rate of pay, to the actual number of paid sick leave hours to be received.

E. The name of the donator and number of hours donated shall be confidential and will not be disclosed to the recipient unless the donating employee indicates otherwise on the Catastrophic Leave request form.

Procedure,

1. Request to receive catastrophic leave donation shall be in writing from the employee receiving the donation and must explain the catastrophic event, why absence from work is required beyond available paid leave, and why there is insufficient paid leave to cover the employee's need.

2. The recipient employee's written request shall be forwarded to the City Manager or designee via department head for review and disposition within five (5) working days.

Approved requests shall be forwarded to the Administrative Services Department to determine and provide information on the projected number of donated hours needed.

Denied requests will be handled on a case -by -case basis and may be appealed to the City Manager. For members of the General Employees Unit, appeals to the City Manager may be presented by the Union.

3. The City Manager, or designee, shall send out a notice to all employees on the need for catastrophic leave donation.

4. Donating employee completes the Catastrophic Leave Donation Request Form (Exhibit A) and submits to the Administrative Services Department for review.

5. The Administrative Services Department reviews the request for compliance with established guidelines and forwards to the City Manager, or designee.

6. The City Manager, or designee, makes the final determination of the disposition of the request and returns the request form to Administrative Services, who then forwards approved requests to payroll for processing. Administrative Services will notify 12/08/2025 City Council Agenda
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EXHIBIT C

CATASTROPHIC LEAVE DONATION POLICY
employee of request that is denied within five (5) working days.

7. Payroll verifies donated hours and determines number of hours to be deducted from donating employee's balances. Payroll retains original copy of request for processing and returns respective copies to Administrative Services and the donating employee within five (5) working days.

8. Approved requests will be expedited through Payroll in accordance with payroll deadlines. Vacation, sick and compensatory leave hours donated are subtracted from the donating employee's respective balances, and the converted number of paid leave hours is added to the recipient employee's sick leave balance, as needed.

9. Donated hours shall be monitored and distributed so that enough hours are used to keep the recipient employee in a paid status while avoiding the accumulation of a sick leave balance exceeding what is needed.

10. Recipient employee will receive a regular paycheck from the resulting catastrophic leave donation.

11. Payroll will retain centralized records of Catastrophic Leave Donations. 12/08/2025 City Council Agenda
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EXHIBIT C

CATASTROPHIC LEAVE DONATION

REQUEST FORM
Donator (Print Name)
Title Employee #
I hereby request to donate accrued vacation, sick or compensatory leave (not to exceed a total of 40) to:

Recipient (Print Name)
Title Department
Number of vacation leave hours requested to be donated.

Number of sick leave hours requested to be donated.

Number of compensatory leave hours requested to be donated.

Total number of hours requested to be donated.

Indicate yes or no in the following spaces regarding whether you wish your name and donation to be disclosed to the recipient.

Yes No
Number of vacation hours I will have after the donation.

Number of sick hours I will have after the donation.

I attest that I do currently have the hours that I wish to donate. I understand that my donation is irrevocable and that my unused donation shall be returned. I can donate no more than a combined maximum of 40 hours per calendar year.

Donation payout is subject to all required payroll deductions.

Donator's Signature Date
APPROVALS:

Director of Administrative Services Approved Denied Date City Manager or Designee Approved Denied Date
REMARKS (DENIALS MUST BE EXPLAINED):

PAYROLL:

Number of donated vacation leave hours that will be deducted from your balance based on need.

Number of donated sick hours that will be deducted from your balance based on need.

Number of donated compensatory time hours that will be deducted from your balance based on need. 12/08/2025 City Council Agenda
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ATTACHMENT 2
12/08/2025 City Council Agenda
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RESOLUTION NO. 2025-52

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUCAIPA,

CALIFORNIA, ADOPTING THE CITY'S PERSONNEL POLICIES AND

PROCEDURES MANUAL
WHEREAS, the City of Yucaipa ("City") has formally adopted prior versions of the City's Personnel Policies and Procedures Manual ("Manual"); and WHEREAS, certain revisions were required to align the Manual and enable the City to continue to support procedures and processes without interruption; and WHEREAS, a comprehensive review was necessary to ensure the Manual aligned with the federal and state laws; and
WHEREAS, in compliance with the Meyers-Milias-Brown Act, the City met and conferred in good faith with all bargaining groups to reach concurrence on the Manual.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YUCAIPA HEREBY RESOLVES AS FOLLOWS:

Section 1. The above recitals are all true and correct.

Section 2. The Manual is hereby attached as Exhibit A.

Section 3. This Resolution shall take effect upon its adoption, retroactive to July 1, 2025.

PASSED, APPROVED, and ADOPTED this 8th day of December, 2025.

Jon Thorp, Mayor
ATTEST:

Ana V. Sauseda, MMC
Director of General Services/City Clerk
12/08/2025 City Council Agenda
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Exhibit A
12/08/2025 City Council Agenda
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PERSONNEL POLICIES AND PROCEDURES MANUAL
Revised December 8, 2025
12/08/2025 City Council Agenda
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INTRODUCTION
Welcome to the City of Yucaipa! We trust you will find working for the City professionally challenging, an excellent career opportunity, a positive experience and an environment that strives to provide a work/life balance. The City prides itself on exceptional customer service and the highest level of professionalism. City staff are committed to public service, excellence, efficiency in the provision of services, the City's adopted Code of Ethics, and the principles of democracy and professional management afforded by the Council -Manager form of government. As a member of the City team, we look forward to your positive contributions in these areas.

The Personnel Policies & Procedures Manual ("Manual") has been developed to provide staff members with important information regarding the City's personnel benefits, policies, and procedures on matters relevant to all employees. The Personnel Officer is the Appointing Authority under this policy and shall exercise functional authority over the City personnel process for the purpose of implementing and enforcing these policies and procedures on a citywide basis. For subjects not included in this Manual, inquire with the City's Personnel Officer. Personnel issues not covered in this Manual, or not otherwise covered by applicable law or regulation, may be addressed by the City Manager by the adoption of administrative policy documents or interpretations, and applied on an individual basis. The City reserves the right to appropriately change, amend, revise, or delete the provisions contained herein, including policies and procedures, when deemed necessary. Updates to the policies herein will be provided in separate announcements throughout your career with the City.

CITY ORGANIZATION
Yucaipa is a "general law" city. As such, the City's authority and powers are expressly granted by the California State Legislature and the California Constitution. Therefore, the policies contained herein may be changed or superseded by Constitutional amendment, an act of the California State Legislature, or state regulatory authority applicable to general law cities, or, where applicable, by federal law or regulation. The City has an adopted Municipal Code that contains the ordinances of the City.

The City of Yucaipa is a "contract city" that operates under the Council -Manager form of government. As a contract city, Yucaipa provides a number of key municipal services through contracts with other government entities and private companies. Included are police, fire, building and safety, solid waste management, city attorney, and other services that may become necessary from time to time. Some services, such as water, sewer, electricity, and natural gas, are the responsibilities of other non -City agencies.

Under the Council -Manager form of government, the City is governed by five City Council Members, each sharing equal voting powers on all items coming before the Council.

Councilmembers are elected by district for four-year terms, with elections held in November of even -numbered years. City Council terms are staggered such that three members are selected by the voters in one election and the remaining two members are selected in the next election two years later. The City Council hires and provides legislative and policy direction to the City Manager. The City Manager serves as the Chief Executive Officer of the City and is therefore responsible for implementing City Council policy and for the day-to-day operations of the City, including the hiring and management of all City staff, contractors, and PAGE 2
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consultants. The City Manager also serves as the City Treasurer and as Executive Director to the Successor Agency to the former Yucaipa Redevelopment Agency. In addition to the City Manager, the City Council also directly hires a City Attorney (or contracts with a law firm), for legal counsel.

UNIQUE FEATURES OF THE CITY OF YUCAIPA
Yucaipa became an incorporated city on November 27, 1989. Framed by the natural environment, with its breathtaking mountain views, clean air and unique topography, Yucaipa offers an attractive, peaceful, and safe community, and an exceptional quality of life for all of its residents. Yucaipa is thoughtfully planned, balancing the needs of residents, the environment, and the business community. Quality public facilities, schools, community services, recreational opportunities, and other amenities draw residents and visitors of all ages to live, work, play, and retire in Yucaipa.

Long known as one of the premier residential communities of the Inland Empire, Yucaipa also provides one of the greatest untapped economic development opportunities in the Southern California region. The City's location and undeveloped freeway frontage make it an attractive region for development of new or expanding businesses. With a population of approximately 55,000 residents, Yucaipa is a desirable location for new investments, aided by a business -friendly and fiscally sound local government. The City is dedicated to sustaining the community's economic growth through various programs, initiatives, and efforts that support the business community, development projects and establishing public/private initiatives.

The City of Yucaipa is responsible for, either directly or by contract, land use regulation, building and safety, and road maintenance of public streets, police protection, fire prevention and suppression, emergency medical services, emergency preparedness and response, solid waste removal, municipal elections, recreational facilities and community events, and other functions typical of municipal government. City revenue sources include property tax, sales tax, franchise fees paid by utility providers, licenses, permits, fees, fines, and grants.

As a member of the City team, it is important to understand and become familiar with the services provided by the City to the community.

PUBLIC SERVICE
Local government by its nature and purpose is a service -oriented and public profession. City employees directly connect with the public in many different ways. In Yucaipa, it is an expectation that members of the City team maintain a pleasant, friendly, and cooperative demeanor with each other and in all capacities when working and communicating with the public. Care should be taken to act in a professional, respectful, and courteous manner at all times. City staff must keep in mind that they are ambassadors of the City and represent the organization. As public service professionals, it is the responsibility of City staff to be responsive and helpful to residents, visitors, and those conducting business in Yucaipa.

Before any person can be appointed to a position in the City, an individual must submit an Oath of Affirmation of Allegiance for Civil Defense Workers and Public Employees. 12/08/905 City Council Agenda
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DISASTER SERVICE WORKER
The protection of the health and safety, and the preservation of lives and property of the citizens of the City of Yucaipa from the effects of natural, manmade, or war -caused emergencies that result in conditions of disaster or in extreme peril to life, property, and resources is of paramount importance to the City - requiring the responsible efforts of public and private agencies and individual citizens. In furtherance of the exercise of power of the City in protection of its citizens and resources, ALL City employees are hereby declared to be Disaster Service Workers subject to such disaster service activities as may be assigned to them by their supervisors or by law.

It is the duty of each City employee to fulfill the responsibilities of a disaster service worker if deemed necessary by the City Manager. In the event of a declared emergency (e.g., earthquake, flood, fire, riot, war, etc.) employees will be directed to report to the City's designated Emergency Operations Center (EOC). Employees will be contacted and given further instructions as to when and where to report to the EOC in the event of a declared emergency.

In the event of a disaster, the City Manager, serving as Director of Emergency Services, or designee, is authorized to take such actions as may be necessary to facilitate recovery operations, including, but not limited to, deploying staff for damage assessment and emergency repair purposes, and procuring materials, labor, and services required for damage control and emergency repair.

MEMORANDUM OF UNDERSTANDING
A Memorandum of Understanding (MOU) is a signed labor agreement between the employee bargaining unit (represented by the Yucaipa City Employees Association) and the City of Yucaipa (represented in negotiations by the City Manager or Designee and Personnel Officer). All regular, full-time non-exempt employees are represented by the bargaining unit while all management, confidential, and regular, full-time exempt employees represent themselves.
* The current Memorandum of Understanding Between the City of Yucaipa and the General Employees of the City of Yucaipa is available from Human Resources or on the City's website. 12/711/6 City Council Agenda
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TABLE OF CONTENTS
0 MEMORANDUM OF UNDERSTANDING 4
CHAPTER I - PURPOSE AND APPLICATION 6
CHAPTER II - DEFINITION OF TERMS 7
CHAPTER III - GENERAL PROVISIONS 10
CHAPTER IV - CLASSIFICATION 12
CHAPTER V - COMPENSATION 15
CHAPTER VI - BENEFITS - REGULAR, FULL-TIME EMPLOYEES 21 CHAPTER VI - BENEFITS - TEMPORARY, PART-TIME AND SEASONAL EMPLOYEES 28 CHAPTER VII - HOURS OF WORK 28
CHAPTER VIII - APPLICATIONS AND APPLICANTS 30
CHAPTER IX - EXAMINATIONS 33
CHAPTER X - EMPLOYMENT ELIGIBILITY LISTS 35
CHAPTER XI - METHOD OF FILLING VACANCIES 36
CHAPTER XII - PROBATIONARY PERIOD 37
CHAPTER XIII - ATTENDANCE AND LEAVES 38
CHAPTER XIV - HOLIDAYS 52
CHAPTER XV - CHANGES IN EMPLOYMENT STATUS 53
CHAPTER XVI - SEPARATION FROM EMPLOYMENT 54
CHAPTER XVII - REPORTS AND RECORDS 56
CHAPTER XVIII - GRIEVANCE PROCEDURES 58
CHAPTER XIX - DISCIPLINARY PROCEDURE 60
CHAPTER XX - PERFORMANCE EVALUATIONS 65
CHAPTER XXI - VEHICLE USE 67
CHAPTER XXII - TRAVEL 71
CHAPTER XXIII - PROFESSIONAL DEVELOPMENT 73
CHAPTER XXIV - EMPLOYEE STANDARDS OF CONDUCT 75
PERSONNEL POLICIES & PROCEDURES MANUAL ACKNOWLEDGEMENT 85 PUBLIC EMPLOYEE OATH 86
12�)$72(1"l5ity Council Agenda
Revised 2025-12-08

CHAPTER I - PURPOSE AND APPLICATION
SECTION 1. PURPOSE
The purpose of this Manual is to establish lawful procedures for dealing with personnel matters.

This Manual may be amended as deemed necessary by the City Manager or by a subsequent resolution of the City Council. The personnel provisions set forth herein constitute the personnel rules and regulations for the City of Yucaipa. Employees are expected to read this Manual carefully, and to know and understand its contents. The City reserves the right to make changes to this Manual and to any employment policy, practice, work rule, or benefit, at any time without prior notice, except for any written arbitration agreement with an employee, which can only be changed in accordance with its express terms and within the parameters of Government Code Section 3500. Any other change to this Manual or any employment policy, practice, work rule, or benefit is effective only if it is in writing and is signed or authorized by the City Manager. Except as otherwise provided in this Manual, no one has the authority to make any promise or commitment contrary to what is in this Manual.

Employees are responsible for knowing about and understanding those changes once they have been disseminated. The City also reserves the right to interpret the provisions of this Manual
This Manual replaces all earlier Manuals and supersedes all prior inconsistent policies, practices, and procedures.

SECTION 2. APPLICATION
These rules apply to all employees of the City of Yucaipa unless a specific rule, procedure, or contractual agreement indicates otherwise.

SECTION 3. NO CONTRACT CREATED
Nothing contained in this Manual creates any contract of employment, express or implied, or any right in the nature for a contract.

SECTION 4. MANUAL ACKNOWLEDGEMENT
Upon hire or revision of this document, employees are required to sign the acknowledgement form at the back of this Manual and return it to Human Resources. This will provide the City with a record that each employee has received this Manual.

SECTION 5. RULE MAKING AUTHORITY
A Department Head may administer department -specific personnel regulations, which are supplementary to, and not inconsistent with, this Manual or regulations of the City of Yucaipa or any applicable Memorandum of Understanding. Any such regulations shall be approved by Human Resources prior to implementation.

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CHAPTER II - DEFINITION OF TERMS
Unless the context indicates otherwise, the following terms, whenever used in this document, shall be defined as follows:

ADVANCEMENT
A salary increase within the limits of the salary range established for a position.

ANNIVERSARY DATE
Each employee's anniversary date will coincide with his/her appointment to a new position in a different classification. All employees will retain their current anniversary date until appointed to a new classification.

APPOINTMENT
The act of filling a vacant position with an individual who has met the qualifications for that position.

APPOINTING AUTHORITY
The officer of the City who has the authority to make an appointment to a position, subject to the approval of the City Manager.

AT -WILL
All positions outside of the competitive service which may be terminated with or without cause, at any time, at the will of the City, in its sole discretion.

CLASS
A group of positions sufficiently similar in duties, authority, responsibilities, and minimum qualifications to permit the application with equity of common standards of selection, transfer, promotion, and compensation.

COMPETITIVE SERVICE
All positions of employment in the service of the City except those at -will positions specifically excluded as such.

DEMOTION
Demotion shall be defined as a disciplinary taken by the City to reduce an employee's position or job classification, resulting in a decrease in salary.

DISCIPLINE
Action taken by the appointing authority or designee to reinforce adherence to policies and procedures and correct conduct, behavior, and/or performance which fall below acceptable standards, and/or which violate rules, regulations, laws, and policies.

DOMESTIC PARTNER
A domestic partnership shall be defined in accordance with California Family Code Section 297, as may be amended from time to time.

ELIGIBLE
When used as a noun, means a person whose name is considered for the appointment to a position or is placed on an eligibility list.
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ELIGIBLE LIST
A list of one or more names of persons who are being considered for appointment to a position.

EMPLOYEE
Any person occupying a position in the competitive service, any at -will member of the City's staff, and any part-time staff.

EMPLOYMENT LIST
Any eligible, promotional, or reemployment list maintained by the City.

EXAMINATION
A. Open Examination: An examination for a particular position which is open to all persons meeting the qualifications for the classification.

B. Promotional Examination: An examination for a particular position, admission to the examination being limited to employees that meet the qualifications for the classification.

C. Continuous Examination: An open examination which is administered periodically and as a result of which names are placed on an employment list for a period of not more than one (1) year.

FLSA (Fair Labor Standards Act)
A. FLSA Exempt: "FLSA-exempt" refers to all employees who meet one or more of the duties test exemptions from overtime under the FLSA (e.g. executive, administrative, professional) and who is paid on a salary basis, as defined below B. FLSA Non-exempt: An employee who is covered by the overtime provisions of the Fair Labor Standards Act (FLSA).

IMMEDIATE FAMILY
Immediate family shall be defined in accordance with California Labor Code Section 245.5(c), as may be amended from time to time.

LAYOFF
The involuntary separation of a regular status employee or reduction to a position in a lower classification because the position is no longer needed.

PERSONNEL OFFICER
The City Manager or designee.

PROBATIONARY PERIOD
A working test period during which an employee is required to demonstrate his or her fitness for the position to which he or she has been appointed or promoted by the actual performance of the duties of the position.

PROMOTION
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The movement from one class to another class having a higher maximum rate of pay and more advanced job duties than the previous position.

RECLASSIFICATION
Reclassification shall be defined as any action taken by the City to alter an employee's job classification or status, which may result in a change in job title, responsibilities, salary, or benefits, without necessarily affecting the employee's current position within the organization.

REGULAR EMPLOYEE
An employee in a position authorized by the City Council per the Position and Salary Control Resolution.

REINSTATEMENT
The reemployment, without examination, of a former regular employee.

SALARY ADJUSTMENT
An adjustment in salary as a result of a wage and benefit study, classification study, etc.

SENIORITY
The length of full-time continuous service with the City. Seniority shall be given serious consideration in shift assignment, days off, and choice of vacation days, if in the opinion of the administrative staff all other things are relatively equal. Seniority shall be terminated by resignation, discharge for cause, retirement, or failure to return to work from lay-off within seven (7) calendar days after notice to return by certified or registered mail addressed to the employee and sent to the employee's last known address on file with Human Resources.

SPECIAL ADJUSTMENT
A temporary increase in pay as a result of performing additional duties not normally required of an employee's classification. A Special Adjustment requires the approval of the Department Head and the Personnel Officer.

SUSPENSION
The temporary removal from duty of an individual, with or without pay, for disciplinary reasons.

TERM INATION
The leaving of City service by an employee due to death, discharge, layoff, resignation, retirement, or work completion.

TRANSFER
Transfer shall be defined as any action taken by the employer to reassign an employee to a different position, role, department, or location, which may involve changes in job responsibilities, team structure, or reporting lines, which has substantially the same level of duties, responsibility, and salary. Transfers may also include voluntary appointments to a different position, role, department or location that includes a lower rate of pay.

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CHAPTER III - GENERAL PROVISIONS
SECTION 1. EQUAL EMPLOYMENT OPPORTUNITY
It is the City's policy to provide equal employment opportunities for all applicants and employees consistent with Federal and State law. Any employee having any questions regarding this policy should discuss them with the City Manager's Designee.

SECTION 2. POLITICAL ACTIVITY PROHIBITED
As a public agency, the City must be particularly sensitive to real, potential, or perceived conflicts of interest. City employees shall not engage in political activities in violation of Government Code Section 3201 et seq. No one employed by the City may engage in political activities on City premises, while engaged in official duties, using City equipment, displaying the City logo, or wearing an official City uniform. Employees also share with their fellow citizens the right to voice their opinion on public issues. Employees may advocate for issues of personal interest only when doing so does not conflict with the performance of their official duties.

SECTION 3. OUTSIDE EMPLOYMENT
Regular, full-time City employees may not hold outside employment that is incompatible with their City employment. City employees are employed on the condition that employment with the City is their primary employment and that they shall not engage in any employment, activity, or enterprise for compensation, or any volunteer work that is inconsistent, incompatible, or in conflict with their duties, functions, or responsibilities as a City employee.

Each regular, full-time employee who holds any other position in addition to City employment must submit a written request to Human Resources and it must be authorized by the Department Head and the City Manager prior to accepting such employment.

SECTION 4. EMPLOYEE DUTIES
Employees are required to carry out the essential functions and responsibilities of their employment.

SECTION 5. VIOLATION OF RULES
Violation of the provisions of these rules shall be grounds for disciplinary action, up to and including termination.

SECTION 6. AMENDMENT OF RULES
These rules may be amended by the City Council in the manner prescribed for the amendment of other resolutions, or by the City Manager, and pursuant to the terms of any applicable Memorandum of Understanding.

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SECTION 7. EMPLOYEE STANDARDS OF CONDUCT AND CODE OF ETHICS Employees are required to be mindful of the Code of Ethics and uphold the intent of the tenets and guidelines of the Code. Employees are required to adhere to the Employee Standards of Conduct (Chapter XXIII).

SECTION 8. FEDERAL TAXES
Completion of appropriate IRS forms will be required of all personnel at the time of employment. The number of exemptions claimed will determine the amount of federal tax deductions.

SECTION 9. SOCIAL SECURITY
Regular, full-time employees of the City do not participate in Social Security, so no deductions will be taken from employees' salaries for this purpose. However, all employees, full and part-time, are required to have a Social Security number and/or meet other legal requirements including legal authorization to work in the United States by proof of citizenship or permanent residency status at the time of employment.

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CHAPTER IV - CLASSIFICATION
SECTION 1. CLASSIFICATION PLAN
Each position in the City services is defined by specifications, including title, definition of the position, supervision received and exercised, a description of the duties and responsibilities of positions in each class, and the training, experience, physical requirements, and other qualifications to be required of applicants for positions in each class.

The City of Yucaipa has an established list of classifications, maintained by City Council adopted resolutions. Please reference the latest City Council -adopted Salary, Benefit, and Classification Plan resolutions for a current list of classifications.

The following definitions shall apply for the purposes of classifications:

A. Permanent: Any regular, full-time employee who is appointed to a position for a one year or longer term, is occupying a position established on a continuing basis, has successfully completed a probationary period in the specific classification in the competitive service, and is retained in that classification in accordance with this Manual.

B. Probationary: Any employee appointed to fill a permanent position in the competitive service, but who has not completed the probationary period. The probationary employee will be evaluated periodically during the probationary period and is subject to termination, with or without cause, at the discretion of the Department Head, or designee. Termination may be exercised at any time during the probationary period.

Effective on the first day following the successful completion of the probationary period the employee shall be considered thereafter a permanent employee of the City.

C. Provisional: A temporary appointment of a person who possesses the minimum qualifications established for a particular class, and who has been appointed to a position in the absence of available eligible. This is sometimes referred to as an "Interim Appointment."
D. Part-time: An employee in a position normally working a fraction of the normal workday or workweek and whose hours may be regular or irregular. Employees hired in this category are excluded from receiving City benefits and serve at the will of the respective Department Head. Those employees who are assigned such hours that result in an accumulation of one thousand (1,000) hours within the fiscal year shall become eligible for participation in the City's retirement program through Ca1PERS but shall not obtain permanent status.

E. Temporary, part-time (seasonal): A person employed to meet a short-term need of the City in a limited -service position. Employees hired in this category are excluded from receiving City benefits and serve at the will of the respective Department Head.

Temporary, part-time employment may be terminated at any time with or without cause or prior notice to the employee and without the right of appeal. Temporary, part-time employees have no guarantee as to the minimum number of hours that they will be asked to work by the City. Certain temporary, part-time employees who are employed in a seasonal capacity (e.g., summer recreation employees) may routinely work up to 40 PAGE 12
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hours per week; however, supervisors shall make every effort to ensure that these employees do not work more than one thousand (1,000) hours within a fiscal year.

F. Management: An employee with city-wide and/or departmental responsibility for implementing program requirements through supervision; and for formulating, administering, and managing city policies and programs.

G. Supervisor: An employee with responsibility and authority to effectively recommend hiring, transferring, suspensions, layoffs, recalls, promotions, discharging, assigning, and disciplining.

H. Confidential: Certain employee classifications are deemed to be confidential in nature due to their access to confidential information related to employee negotiations and therefore are to be precluded from representing the bargaining unit during employee negotiations. The exempt and non-exempt classifications deemed to be confidential are outlined in the Memorandum of Understanding or applicable salary table I. FLSA Exempt: "FLSA-exempt" refers to all employees who meet one or more of the duties test exemptions from overtime under the FLSA (e.g. executive, administrative, professional) and who is paid on a salary basis, as defined below

1. FLSA Non-exempt: An employee who is covered by the overtime provisions of the Fair Labor Standards Act (FLSA).

K. At -Will: Any designated management employee who is not included in the competitive service. Such at -will classifications are designated in the City's Salary Schedule, as adopted by Resolution. At -will employment means that both employees and the City have the right to terminate employment at any time, with or without advance notice, and with or without cause. Employment at -will means that the employer has the right to change the terms and conditions of employment with or without notice, with or without cause, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties, and location of work. Accordingly, either the employee or the City can terminate the employee relationship at any time with or without cause at either parry's option with or without advanced notice. Nothing in this Manual or in any document or statement shall limit the right to terminate employment at -will. Employees offered employment in an at -will capacity shall agree to such terms at the time of hire and may be asked to enter into an employment agreement with the City at the discretion of the City Manager.

SECTION 2. ADOPTION, AMENDMENT, AND REVISION OF PLAN
The list of classifications may be amended from time to time by resolution of the City Council.

SECTION 3. NEW POSITIONS
When a new position is created, an employment eligibility list will be established before an appointment is made, unless the position is filled by a promotional appointment.

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SECTION 4. CLASSIFICATION STUDIES
Classification studies shall be conducted from time to time to determine if the duties and responsibilities have substantively changed, have become inequitably aligned in relation to other classifications within the City service, and/or are otherwise incorrectly designated.

The study may be accomplished by an external third party, or if limited in scope, conducted by the HR division.

SECTION 5. RECLASSIFICATION
Upon the need to review classification(s), the Personnel Officer shall conduct the classification study and, as a result, a position may be reclassified to a more appropriate classification, whether new or already authorized, at a higher or lower maximum salary level.

SECTION 6. RECLASSIFICATION APPROVAL
After conducting a classification study of the position(s), the Personnel Officer shall recommend classification changes, if any, to the City Manager. The City Manager, at his/her discretion, may present recommended changes to the City Council for approval, after any required meet and confer with applicable bargaining unit(s).

SECTION 5. POST -APPROVAL RECLASSIFICATION QUALIFYING EXAMINATION A reclassification with a title change that results in a salary increase above the old classification may require of the incumbent a qualifying examination to determine whether or not the incumbent possesses the minimum qualifications for the new class. The method for the qualifying examination shall be determined by the Personnel Officer. It may be an interview, demonstration of skills and abilities, or a written examination. An incumbent proposed for a reclassification who does not pass the qualifying examination shall retain his or her original classification until he or she does pass the qualifying examination.

An employee whose position is being reclassified upward and who has demonstrated competency in the position need not take a qualifying examination.

SECTION 6. Y-RATE
When a reclassification results in a lower maximum rate of pay for the incumbent, the incumbent shall be "Y-Rated" at the salary level he/she has earned up to that time, until the applicable cost -of -living adjustments for the classification catches up to the incumbent's salary level.

SECTION 7. MISUSE OF CLASSIFICATION
Reclassification or reallocation of positions to classes shall not be used for the purpose of avoiding restrictions surrounding demotions or promotions.

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CHAPTER V - COMPENSATION
SECTION 1. COMPENSATION PLAN
The City has established salary ranges covering all classes and positions within the City service with minimum and maximum rates of pay. Rates of pay for all positions are updated at least annually and can be found on the City's website at yucaipa.gov/human-resources/.

SECTION 2. AMENDMENT OF PLAN
The compensation plan may be amended from time to time by action of the City Council.

SECTION 3. COMPREHENSIVE COMPENSATION SURVEY
As needed, a comprehensive compensation survey will be conducted to ensure that the City's jobs are paid equitably against the comparable labor market. The Survey will include each position and include labor market comparisons to other cities selected by the Personnel Officer and/or by MOU.

SECTION 4. SALARY UPON INITIAL HIRE
Employees occupying a position in the City service shall be paid at the rate established for their positions. All original appointments shall be made at the minimum rate for the position.

If circumstances warrant, the City Manager shall have the discretion to place the employee at any salary level within the salary range of the position into which the employee is hired.

SECTION 5. MERIT ADVANCEMENT
The City Manager has the authority and discretion to adjust all regular and part-time employee salaries within their range at any time. The City Manager shall justify a salary change within the range with documentation and based on the performance and skill -level of the employee.

SECTION 6. EVALUATION
Each employee will be formally evaluated annually in regard to the employee's performance of his or her work responsibilities. In the evaluation, the City will consider and evaluate the employee's salary for a potential merit advancement. Performance evaluations will be tracked by Human Resources.

Based on performance, normal progression through the steps within a given range will result in annual increases of 2.5% or 5% per year. The increase effective date is the beginning of the payroll period immediately following the employee's anniversary date.

Supervisors are expected to conduct timely annual evaluations of all employees under their supervision.

SECTION 7. RESERVED
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SECTION 8. SALARY ON PROMOTION
An employee promoted to a position having a greater maximum salary will be placed at a salary that results in not less than a five percent (5%) increase above the employee's current regular salary. The City Manager may establish the salary at a higher level within the range.

SECTION 9. SALARY ON DEMOTION
An employee who is demoted will be placed within the salary range for the position into which demoted. The salary will be set at a level that is lower and closest to the salary the employee was receiving before the demotion.

SECTION 10. SALARY ON RECLASSIFICATION
An employee whose position title is changed but will be performing similar duties will receive the salary set forth below.

A. If the new position title maintains the same salary range, the salary will not change.

B. If the new position title has a higher salary range, the salary adjustment will be determined at the discretion of Human Resources.

C. If the new position title has a lower salary range, the employee will be Y-rated at the top step of the new range.

SECTION 11. PAY PERIODS
Employees shall be compensated by paycheck or direct deposit according to the applicable pay schedule. Paychecks or paystubs will be made available by the City to employees.

Employees are responsible for providing accurate banking information to ensure accurate and timely direct deposits, to include a signed direct deposit from the employee's banking institution.

Pay periods shall be two weeks long (biweekly), beginning on Saturday and concluding on Friday and the City shall pay its employees every other Thursday.

SECTION 12. BILINGUAL PAY
Any regular, full-time employee demonstrating bilingual competency in Spanish or proficiency in American Sign Language may be eligible for Bilingual Pay. Employees wishing to be certified as bilingual must submit a Bilingual Certification Request Form to Human Resources.

The certification process will be administered by the City through a neutral, third -party service
An employee becomes eligible to receive Bilingual Pay once they are certified as competent in an eligible secondary language. It is expected that any employee receiving Bilingual Pay will assist translation services, regardless of the position, classification, or department of the bilingual employee.

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The certification is valid for one year with an automatic renewal. The City reserves the option to require a recertification exam at any point following the first one-year period.

A. Bilingual Compensation Levels
i. Level I
Involves the use of English and a second language to communicate and interpret simple documents. Certification requires assessment through designated evaluator contracted by the City. Employees demonstrating this level of bilingual competency in Spanish or proficiency in American Sign Language may receive one -hundred twenty-five dollars ($125.00) per month in Bilingual Pay [(calculated as $57.69 per biweekly pay period ($125 per month * 12 months _ 26 pay periods)]. ii. Level II
Involves reading, writing, and speaking in both English and a second language.

Certification requires assessment through designated evaluator contracted by the City. Employees demonstrating this level of bilingual competency in Spanish may receive one -hundred fifty dollars ($150) per month in Bilingual Pay [(calculated as $69.23 per biweekly pay period ($150 per month * 12 months _ 26 pay periods)].

Note: No Bilingual Pay shall be provided where written translation alone is demonstrated.

B. Procedure
• An employee requesting Bilingual Pay must submit a Bilingual Certification Request Form to Human Resources.
• Human Resources will review the request and coordinate the scheduling of a bilingual certification with the City's neutral, third -party examiner. • The examiner conducts the exam and provides the results to Human Resources. • Human Resources will utilize the results of the examination to determine which Bilingual Compensation Level, if any, the employee is entitled to. • Upon approval, the Bilingual Certification Request Form will be entered into the Payroll system effective the following pay period.
• Employees will receive their Bilingual Pay allowance in the biweekly amount of $57.69 for Level I or $69.23 for Level II (Written).
• Bilingual pay will be prorated for employees who are in a non -pay status for any part of a pay period.

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SECTION 13. OVERTIME
Overtime for non-exempt employees is defined as hours assigned, and actually worked, in excess of forty (40) hours in the designated work week. As a matter of general policy, the City does not permit employees to work overtime and will provide adequate staff to handle normal operations. Non-exempt employees working overtime when not expressly authorized to do so shall be subject to discipline.

Although the City generally discourages overtime, occasionally it may be necessary. A Department Head may prescribe reasonable amounts of overtime for periods of time, to meet the operational needs of the department, while remaining within department and City budget restrictions. In the event of an emergency or disaster, all City employees may be required to report to work without prior overtime authorization.

Overtime assigned and worked by non-exempt employees shall be compensated in accordance with state and federal law, at one and a half (11/2) times their regular rate of pay.

Employees eligible to receive overtime compensation may receive pay or may opt to receive compensatory time ("comp time") at a rate equivalent to overtime pay, except an employee may not accrue more than eighty (80) hours comp time at any time.

A. Comp Time Cash Out Option. Employees with comp time balances may request to be paid out or have the cash value rolled into a deferred compensation plan. The option will be administered as follows:

Elections are made by completing and submitting a Comp Time cash out form to Human Resources prior to November 15.
ii. Cash out payments will be deposited to the employee's deferred compensation account. Note that these payments have tax advantages and are subject to other City benefit policies (i.e., City match).
iii. Employees may opt to forego the tax advantaged account and the City match by electing to receive a cash payment instead. Note that this option is subject to tax at the supplemental income rate.
iv. These payments will be processed in December of each year. v. Employee leave balances will be updated to reflect the payment concurrently as the payments are made.

Employees who are exempt from the Fair Labor Standards Act (FLSA) are compensated on a salary basis and are not eligible for overtime.
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SECTION 14. CALL-BACK PAY
In the event of an emergency or disaster, all City employees may be required to report to work.

When a non-exempt employee is required to return to remote active duty after being released from service after a shift, the employee will be compensated for a minimum of one (1) hour.

A. Meals During Emergency Work Situations
During emergency overtime situations which extend beyond a period of four hours, the City will make every effort to allow time for meals. If the emergency conditions or the location of the work site prevent the employees from leaving the work site for an adequate period of time, then meals will be provided for the employees at City expense.

SECTION 15. ON -CALL COMPENSATION
Employees who are released from active duty but are required by their departments to meet the following requirements shall be assigned to be on -call.

Employees shall accrue ten (10) hours of compensatory time for each week of scheduled on - call assignment. Employees required to report to work shall be compensated in accordance with Call -Back Pay or the actual hours worked, whichever is greater.

SECTION 16. ACTING PAY
An employee who is provisionally appointed to an acting or interim position that is in a higher salary range than that of the position title in which the employee is normally assigned shall receive acting compensation.
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A. Acting pay shall be provided only for appointments with duration greater than twenty- one (21) consecutive calendar days and shall be retroactive to the effective date of the acting appointment and continue until completion of the appointment.

B. Such acting appointments shall be made in writing by the City Manager.

C. Compensation shall be at the entrance of the salary range of acting position, or a minimum of five percent (5%) higher than the employee receives, whichever is greater.

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CHAPTER VI - BENEFITS - REGULAR, FULL-TIME EMPLOYEES
SECTION 1. RETIREMENT PLAN
A. The City is a member of the California Public Employees Retirement System (Ca1PERS or PERS). Eligible employees whose membership enrollment in PERS prior to December 31, 2012, are considered "Classic" members and participate in the 2%@55 retirement program. Employees enrolled on or after January 1, 2013, or have a gap of employment greater than 6-months, are considered "PEPRA" members and participate in the 2%@62 retirement program consistent with Assembly Bills 340 and 197 enacted September 12, 2012. All conditions of PERS apply to all eligible employees of the City of Yucaipa.

B. The pensionable compensation used to calculate the defined benefits paid to PEPRA member employees will not exceed the maximum amount specified in the federal retirement system (United States Code Title 42 § 430(b), as may be amended from time to time); as adjusted annually based on changes to the Consumer Price Index for all Urban Consumers.

C. PEPRA member employees pay 100% of the employee portion of the retirement program or 50% of the "normal cost," defined as that portion of the present value of projected benefits under the defined benefit plan that are attributable to the current year of service (also known as the "Member Contribution Rate as a percentage of payroll"), whichever is higher. Exercising its authority to implement the provisions of section 414(h)(2) of the Internal Revenue Code (IRC), all employee's payments for the retirement program are tax deferred. For PEPRA member employees, the City is prohibited from making contributions greater than the amount specified in the federal retirement system.

D. In accordance with California Public Employees' Retirement Law (PERL) and the City's employer contract with Ca1PERS, the final compensation is the highest average annual compensation during any consecutive 12-month period of employment for Classic members or the average annual compensation for a consecutive 36-month period of employment for PEPRA members. "Compensation" is defined as the normal monthly rate of pay or base pay for the employee for services rendered on a full-time basis during normal working hours, pursuant to the City's pay schedule. It does not include pay for unused leave balances or overtime pay.

E. Employees are permitted to replenish their Public Employees Retirement Account (PERS) out of their own funds if they have chosen to remove those funds from PERS following termination of previous employment. Employees are also permitted to purchase service credits as allowed by Ca1PERS regulations.

F. Regular, full-time employees of the City (and any other City employees that are enrolled in PERS) do not participate in the Social Security system.

G. Newly retired former employees, or retired employees of another PERS member, are required to sit out for at least 180 days before returning to work for the City to avoid forfeiture of their retired status. Such employees also cannot serve more than 960 hours PAGE 21
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in a fiscal year. This subsection shall not apply to employees hired to fill a critically needed position, where the appointment has been approved by City Council in a public meeting.

H. Any public official or employee who is convicted of a felony related to performance of his or her official duties, related to seeking an elected office or appointment, in connection with obtaining benefits, or committed against a child who the official or employee has contact with as part of his or her official duties, forfeits all pension benefits earned or accrued after the date of the conviction.

SECTION 2. INSURANCES
A. All employees of the City are covered with basic benefits as required by law, including State Disability Insurance (SDI), Unemployment Insurance, and Worker's Compensation Insurance.

B. All regular, full-time employees are eligible for coverage under the City's medical, dental, vision, and life insurance policies. These benefits may be increased or decreased from time to time at the discretion of the City Council. The City reserves the right to change carriers. No employee has any vested right to any type of insurance coverage or benefits, unless required by law.

C. Employees may choose to contribute pre-tax dollars to the City's authorized optional benefit plans through a written authorization for payroll deductions.

D. The City of Yucaipa covers up to a specific amount (as specified in the applicable Memorandum of Understanding and/or Council -adopted Resolution) of each regular, full-time employee's premiums for health and dental insurance. The City covers 100% of the employee's premiums for vision insurance and basic life insurance.

E. All benefit elections made by an eligible employee are effective for an entire year (January 1 through December 31 for health and July 1 through June 30 for all other coverages) unless the employee experiences an eligible change in status or other event as listed in this policy.

1. Open enrollment. All eligible employees will be notified annually of the open enrollment period(s). Benefit options may be selected and/or changed during this period. Typically, the open enrollment period for health benefits will occur from the third Monday in September to the second Friday in October. Benefits selected during open enrollment will become effective January 1. The open enrollment period for all other coverages typically occurs in the spring and benefits selected during this open enrollment become effective July 1.

2. Change in status. All eligible employees may change their benefit selections during the plan year if they experience a change in status and the change in benefits is consistent with the change in status. A selection change is consistent if the change is PAGE 22
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"on account of" and "corresponds with" a change in status event that affects eligibility for coverage. Change in status includes:
• Change in marital status
• Change in number of dependents
• Change in employment status
• Change in the eligibility of dependents
• Change in residence that directly affects coverage

3. Family and Medical Leave Act (FMLA). Eligible employees who take unpaid FMLA leave may revoke their benefit selections during their unpaid leave. The eligible employee may reinstate their benefit selections on the same terms and conditions upon return from unpaid leave.

4. Judgement, decree, or order. Eligible employees may revoke or change their benefit selections if a judgement, decree, or order resulting from a divorce, legal separation, annulment, or change in legal custody requires health coverage for an eligible employee's child.

5. Entitlement to Medicare or Medicaid. Eligible employees may revoke or change their benefit selections if the eligible employee, spouse, or other dependent becomes entitled to Medicare or Medicaid.

6. Significant cost or coverage changes. If the cost of an eligible employee's selected health or dental plan increases or decreases during the plan year by more than 20%, the eligible employee may change their selection, or make a corresponding change to any pre-tax contribution they are making.

7. Coverage changes. If the plan coverage that an eligible employee has selected ceases or is significantly curtailed, the eligible employee may revoke their corresponding selection, and/or enroll in a similar plan. Significantly curtailed means that there is an overall reduction in coverage provided by the plan, such as an HMO ceasing to be available in the area that the eligible employee resides.

F. Health Benefits. The City offers Health Maintenance Organization (HMO) Basic Health Plans, Preferred Provider Organization (PPO) Basic Health Plans, and Exclusive Provider Organization (EPO) Health Plans through the California Public Employee Retirement Systems (Ca1PERS) organization. Specific providers, plans, and rates may change from time to time. All employees will be notified of providers, plans, and rates each year during open enrollment.

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G. Dental Benefits. The City offers Dental Insurance benefits. Specific providers, plans, and rates may change from time to time. All employees will be notified of providers, plans, and rates each year during open enrollment.

H. Vision Benefits. The City offers Vision Insurance benefits. Specific providers, plans, and rates may change from time to time. All employees will be notified of providers, plans, and rates each year during open enrollment.

I. Life Insurance Benefits. The City offers Life Insurance benefits for the employee only.

Spouses and dependents are not eligible for Life Insurance coverage by the City under this policy. However, eligible employees may purchase Life Insurance coverage for their dependents. Specific providers, plans, and rates may change from time to time. All employees will be notified of providers, plans, and rates each year during open enrollment. Life insurance coverage may not exceed $50,000 to be eligible under this policy for pre-tax contributions.

Supplemental Insurance Benefits. The City offers Supplemental Insurance benefits for the employee, spouse, and dependents, under this policy. Specific providers and rates may change from time to time. All employees will be notified of providers and rates each year during open enrollment.

K. Cash Out. If an eligible employee receives health insurance coverage through a source outside of the City's benefit plan, they may elect to receive a monthly cash -in -lieu of insurance payment in the amount of $250.00 (as specified in the applicable Memorandum of Understanding) payment as taxable income. In order to be eligible for this cash -in -lieu option, the eligible employee must complete a Medical Declination Statement and provide proof of health insurance coverage acceptable to the City. This form must also be submitted annually during the Open Enrollment period. Eligible employees who become ineligible under other group health plan coverage, due to no fault of their own, are eligible for reinstatement under the City's plan, provided the City is notified within thirty (30) days of the loss of coverage.

1. An eligible employee employed full-time with the City of Yucaipa on or before May 8, 2023, is "grandfathered" into the City's previous flexible benefit plan (as specified in the applicable Memorandum of Understanding).
i. Grandfathered employees receiving the flexible benefit as cash shall be allowed to maintain the benefit. Should an employee elect to participate in the City sponsored medical plan in the future, such election shall be final in that the employee will in perpetuity no longer be grandfathered into the City's previous flexible benefit plan and thus will be ineligible to receive the benefit as cash. ii. If a grandfathered employee opts out of the City sponsored medical plan in the future, they will be eligible for the cash -in -lieu payment of $250.00 per month.

SECTION 3. CAFETERIA PLAN / FLEXIBLE BENEFITS PLAN
Employees participating in the City's medical and/or dental plans shall receive a monthly dollar allowance to be used for the purchase of medical and dental insurance PAGE 24
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under the City's flexible benefit plan. Employees will receive a City -funded vision insurance plan.

Employees Hired Prior to May 8. 2023:

Employees hired prior to May 8, 2023 were eligible for a health allotment of $1,595.

Employees who participated on a city -sponsored medical and/or dental plan with premiums that exceeded the health allotment also were eligible for medical gap insurance up to $500 per month to cover premium costs. Employees participating on plans with premium costs less than the allotment received the difference in cash.

Employees opting out of the medical plans received the allotment in cash. Participation in a city -sponsored health plan is considered final as of May 8, 2023. Employees that discontinue participation on a city sponsored health plan are not eligible for the cash out option of the allotment. This plan was closed and employees hired after May 8, 2023 are eligible for an alternative benefit. Employees receive vision coverage through a City - funded vision insurance plan.

Effective the first full pay period of July 2025, the medical gap insurance amount increased to $709, bringing the maximum monthly employer contribution to $2,304.

Effective the first full pay period of July 2026, the medical gap insurance amount increased to $939, bringing the maximum monthly employer contribution to $2,534.

Employees Hired After May 8. 2023:

Employees hired after May 8, 2023 are eligible for a medical benefit of up to $2,095 toward city -sponsored plans. Effective the first full pay period of July 2025, the benefit is increased to $2,304 toward monthly medical and dental premium costs. Effective the first full pay period of July 2026, the benefit is increased to $2,534 toward medical and dental premium costs.

Employees that opt out of city -sponsored health plans receive a monthly cash -in -lieu payment of $250.00.

City Benefit Contribution Levels Effective the First Pay Period of July 2024 Employee
Health Allotment
Gap Insurance
Coverage
Employer -Covered
Premium Coverage
Amount
Hired prior to May
08, 2023
$1595
$500
-
Hired after May 08,
2023
-
-
$2095
City Benefit Contribution Levels Effective the First Pa v Period of lulu 2025 Employee
Health Allotment
Gap Insurance
Coverage
Employer -Covered
Premium Coverage
Amount
Hired prior to May
08, 2023
$1595
$709
-
Hired after May 08,
2023
-
-
$2304
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City Benefit Contribution Levels Effective the First Pa v Period of lulu 2026 Employee
Health Allotment
Gap Insurance
Coverage
Employer -Covered
Premium Coverage
Amount
Hired prior to May
08, 2023
$1595
$939
-
Hired after May 08,
2023
-
-
$2534
SECTION 3. DEFERRED COMPENSATION PLAN
The City of Yucaipa offers an employee funded deferred compensation program. The City will match the employee's contribution up to 4.5% of the employee's salary, up to the IRS contribution limits. Information and applications for the deferred compensation program can be obtained from Human Resources.

SECTION 4. RETIREMENT HEALTH SAVINGS (RHS)
The City of Yucaipa offers a Retirement Health Savings (RHS) Program for eligible employees. An RHS is an account that allows a participant to deposit funds, pre-tax, and use those funds upon retirement for eligible medical expenses. The funds are also withdrawn tax-free when used for eligible expenses. The RHS is subject to the following guidelines:
• Employees are eligible to participate in the RHS upon retirement from the City. • Participation is mandatory if an employee retires with eligible leave accrual balances equal to a minimum of 160 hours.
o Eligible accrual balances include vacation, holiday, administrative leave, compensatory, sick and others, as applicable.
• Upon retirement, the value of the entire amount of eligible leave balances is deposited into an RHS account. (If, upon retirement, employee does not qualify for participation, then the value of the eligible accrued leave balances will be paid directly to the employee. • Funds in the RHS account shall be used for any eligible medical expenses, including premiums, subject to the program provisions outlined by the IRS.

SECTION 5. SERVICE LEVEL AWARDS
The City of Yucaipa recognizes regular, full-time employees for their years of services based on five-year increments beginning with the fifth year. The City recognizes employees that are eligible for service recognition in December of each year to ensure timely acknowledgment. The service level awards are as follows:
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Years of
Service
Service Level Award
5 years
Service pin, certificate of appreciation, $25 gift
certificate
10 years
Service pin, certificate of appreciation, $50 gift
certificate
15 years
Service pin, certificate of appreciation, $75 gift
certificate
20 years
Service pin, certificate of appreciation, $100 gift
certificate
25 years
Service pin, certificate of appreciation, $125 gift
certificate
30 years
Service pin, certificate of appreciation, $150 gift
certificate
35 years
Service pin, certificate of appreciation, $175 gift
certificate
40 years
Service pin, certificate of appreciation, $200 gift
certificate
SECTION 6. OTHER BENEFITS
A. If a regular, full-time employee retires from the City of Yucaipa, the retiree will be eligible for continued health coverage through PERS. Health plan options and terms of the program are governed through the City's contract with PERS.

B. A surviving beneficiary of a current or former PERS employee will receive benefits through PERS, as appropriate to the individual circumstances. The terms of these benefits are specified in the City's contract with PERS.

Information describing benefits, including plan choices, can be obtained from Human Resources.
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CHAPTER VI - BENEFITS - TEMPORARY, PART-TIME AND

SEASONAL EMPLOYEES
SECTION 1. RETIREMENT PLAN
I. Temporary, part-time, and seasonal employees of the City participate in the Social Security system.

J. All temporary, part-time, or seasonal employee who works more than 1,000 hours in a fiscal year will become a Ca1PERS member and be obligated to the contribution levels respective of their Ca1PERS membership. At that time, the City will cease the employee's participation in the Social Security system.

CHAPTER VII - SAFETY EQUIPMENT - BOOT/SHOE ALLOWANCE
The City will provide eligible employees with safety equipment in accordance with California State Law. Each fiscal year, the City shall provide a yearly safety boot/shoe allowance to each eligible employee who is required, by nature of their work, to wear a specific type/style of shoe or boot. An approved shoe/boot is one which meets the minimum standards as determined by the department head. Departmental standards shall not be less than those which may be required by CALOSHA. Employees shall wear approved boots/shoes during working hours where required by work conditions.

Code Enforcement Officers: $150 per fiscal year
Public Works: $300 per fiscal year
Maintenance Workers (all classifications)
Park Rangers
It will be the responsibility of the employee to submit receipts with their requests for reimbursement to the Finance department to receive reimbursement. Should the boot/shoe cost exceed the reimbursement allowance, the employee will be responsible for the overage amount.

CHAPTER VII - HOURS OF WORK
SECTION 1. WORK SCHEDULE
The City utilizes a 4/10 workweek. Regular, full-time employees shall work four (4) days, ten (10) hours each day, exclusive of meal periods. Most regular, full-time employees will work one of the schedules listed below:

Monday through Thursday 7:00 am to 6:00 pm with a 60-minute meal period Monday through Thursday 7:30 am to 6:00 pm with a 30-minute meal period SECTION 2. ALTERNATE WORK SCHEDULE
Depending on the classification or department, some regular, full-time employees may be assigned to workdays or hours other than those set forth in Section 1.

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SECTION 3. WORK WEEK DEFINED
The work period or work week will begin at 12:00 am on Saturday and end the following Friday at 11:59 pm. The work week shall normally consist of 40 hours of work within this period of seven (7) consecutive days or 80 hours of work within 14 days, except as otherwise provided by law. All employees shall be scheduled to work beginning at regular starting times and ending at regular quitting times.

SECTION 4. WORK WEEK SCHEDULE CHANGE
The City may change the work week when public necessity or convenience so requires. The City shall give the employee appropriate notice of any proposed changes in scheduled work shifts prior to implementation. Whenever possible, said notice shall be two (2) weeks prior to implementation. Regular work schedules shall not be changed on the day of said change in work schedule for the purpose of avoiding payment of overtime.

SECTION 5. CONFERENCES, HOURS, AND DAYS OF WORK
Employees may be authorized by the City Manager to attend conferences and official business away from the City at full pay. Hours and days of work shall be in accordance with the rules established in Chapter XXI of this document, subject to approval of Human Resources.

SECTION 6. MEAL PERIOD
Pursuant to California Industrial Welfare Commission Wage Orders, public employees are not entitled to meal periods. However, the City still provides and affords non-exempt employees who work more than five (5) hours in a workday, with a nonworking, unpaid meal period. Meal periods shall be 30 minutes, although some employees may opt for a 60-minute meal period. Every effort will be made to schedule such meal periods near the middle of the shift.

SECTION 7. BREAKS
Pursuant to California Industrial Welfare Commission Wage Orders, public employees are not entitled to rest periods. However, breaks are generally granted. Specific stipulations regarding breaks shall be determined by the Department Head. However, at no time shall breaks be used to extend the lunch period, or at the beginning or end of the workday. 1/20229
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CHAPTER VIII - APPLICATIONS AND APPLICANTS
SECTION 1. ANNOUNCEMENTS
All recruitments for positions shall be publicized by means as the City deems advisable. The announcements shall specify the title and pay of the position, duties, and responsibilities of the work to be performed, minimum requirements established, the manner of making application, and any other pertinent information.

SECTION 2. APPLICATIONS
Applications shall be made as prescribed on the announcement. Application forms shall require information covering education, training, experience, and other pertinent information. All applications must be signed by the person applying.

SECTION 3. DISQUALIFICATION
The Personnel Officer, or their designee, may reject any application which indicates on its face that the application does not possess the minimum qualifications required for the position or for any material cause which, in the judgment of the Personnel Officer, would render the applicant unsuitable for the position. Falsification of any information presented on the employment application shall be grounds for rejection / disqualification from the recruitment and/or termination from employment if applicant is appointed to the position.

SECTION 4. PROHIBITION AGAINST NEPOTISM
It is the policy of the City to seek the best possible candidates through appropriate search procedures. The City seeks to eliminate or limit even the appearance of impropriety where possible. As such, the City has adopted the following policy regarding application and/or hiring of employee relatives.

For the purpose of this policy, "relative" shall mean a spouse, domestic partner, romantic partner, parent, in-laws, stepparent, cousin, legal guardian, sibling, stepsibling, sibling -in- law, child, stepchild, , legal ward, grandchild, or grandparent.

Each applicant is required to disclose the identity of any relative who is a current employee.

An applicant's failure to disclose a relative who is a current employee may result in the rejection of the applicant or future disciplinary action against the applicant after employment, up to and including termination.

Relatives of current employees shall not be hired into positions in which one relative may supervise, directly or indirectly, any other relative. One or more of the following roles, undertaken on a regular, acting, overtime, or other basis shall constitute direct or indirect supervision:

A. Occupying a position in an employee's direct line of supervision.

B. Functional supervision, such as a lead worker, crew leader, or shift supervisor.

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C. Participating in personnel actions including, but not limited to, appointment, transfer, promotion, demotion, layoff, suspension, termination, assignments, approval of merit increases, evaluations, and grievance adjustments.

Relatives of current employees shall not be hired into positions in which one relative may work in a capacity which would allow a current employee to evaluate or control the terms, conditions, and/or performance circumstances of employment of a relative. Relatives of current employees shall not be hired into any position in which the employment of such relative has the potential for adversely impacting the supervision, safety, security, or morale of other employees. The City shall review each applicant who is a relative of a current employee to determine whether hiring the applicant would result in any of the prohibited situations. If the Personnel Officer finds that any of those situations exists, then the applicant may be rejected, or may be considered for employment in a position that does not present the above situations.

Current employees shall not participate, directly or indirectly, in the recruitment or selection process for a position for which a relative is an applicant. Current employees having hiring powers or authority to recommend hires shall not, either directly or indirectly, seek to influence or assist in the hiring of any relative to any position within the City. Current employees shall not participate or interfere in, or otherwise attempt influence, any personnel actions affecting his or her relative including, but not limited to, transfer, promotion, demotion, layoff, suspension, termination, assignments, approval of merit increases, evaluations, and grievance adjustments.

Prohibited Job Assignments. Relatives of current employees shall not be promoted, assigned, or transferred into positions in which one relative may supervise, directly or indirectly, any other relative. One or more of the following roles, undertaken on a regular, acting, overtime, or other basis shall constitute direct or indirect supervision:

A. Occupying a position in an employee's direct line of supervision.

B. Functional supervision, such as a lead worker, crew leader, or shift supervisor.

C. Participating in personnel actions including, but not limited to, appointment, transfer, promotion, demotion, layoff, suspension, termination, assignment, approval of merit increases, evaluations, and grievance adjustments.

Relatives of current employees shall not be promoted, assigned, or transferred into positions in which one relative may work in a capacity which would allow a current employee to evaluate or control the terms, conditions, and/or performance circumstances of employment of a relative. Relatives of current employees shall not be promoted, assigned, or transferred into any position where the employment of such relative has the potential for adversely impacting the supervision, safety, security, or morale of other employees.

Change in Status. Current employees must report a change of status to the Human Resources Manager in advance of the effective date where feasible, but in no event later than a reasonable time after the effective date of the change of status. For purposes of this policy, a 12/081`262?ity Council Agenda
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"change in status" is the change in the legal status or personnel status of one or more current employees.

A. Changes in legal status include, but are not limited to, marriage, divorce, separation, or any such change through which a current employee becomes a relative of another current employee.

B. Changes in personnel status include, but are not limited to, promotion, demotion, transfer, re -assignment, resignation, retirement, or termination of a current employee who is a relative of another current employee.

Within thirty (30) days from receipt of notice, the City shall undertake a case -by -case consideration and individualized assessment of the particular work situation to determine whether the change of status has the potential for creating an adverse impact on supervision, safety, security, or morale. The Human Resources Manager shall make a good faith effort to regulate, transfer, condition, or assign duties in such a way as to minimize problems of supervision, safety, security, or morale. Notwithstanding this, the City retains the right to exercise its discretion to refuse to implement a change in personnel status due to its potential for creating an adverse impact on supervision, safety, security, or morale.

The City shall reasonably monitor and regulate both relatives' conduct and performance for a period of one (1) year from the date of determination. If the City determines that a change of status has caused potential for creating an adverse impact on supervision, safety, security, or morale, the City shall re -visit the prior determination.

Depending on the nature and severity of the situation, the City may transfer one of the relatives to a similar position that would not be in violation of this policy. The transfer will be granted provided the relative qualifies and there is an opening to be filled. There can be no guarantee that the new position will be within the same classification or at the same salary level. If the situation cannot be resolved by transfer or by good faith efforts to regulate, transfer, condition, or assign duties in such a reasonable way that would not be in violation of this policy, one of the relatives must separate from City employment.

Pre -Existing Relationships. Where situations exist prior to the effective date of this policy that may be in conflict with these rules, reasonable efforts shall be made to address the situation so as to minimize potential problems of supervision, safety, security, or morale and to avoid future conflict.
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CHAPTER IX - EXAMINATIONS
SECTION 1. NATURE AND TYPES OF EXAMINATION
The selection techniques used in the examination process shall measure the knowledge and abilities of the applicants to execute the duties and responsibilities of the position to which they seek to be appointed.

Examinations shall consist of selection techniques which will test fairly the qualifications of the candidates. The Human Resources Manager may select the appropriate examination(s) to be utilized in the selection process.

When a vacancy occurs or is anticipated, the Department Head may request suspension of examination. Examination may be suspended, and appointment made if the City Manager or designee finds that the position requires unique qualifications, examination is impractical, and/or the position can best be filled by the selection of some designated person of recognized attainments.

SECTION 2. PROMOTIONAL EXAMINATIONS
All candidates for promotion must meet the minimum qualifications identified by the Human Resources Manager. The Human Resources Manager will determine whether the examination is open competitive or a promotional appointment.

SECTION 3. CONTINUOUS EXAMINATIONS
Open competitive examinations may be administered periodically for a single position as the needs of the service require. Names shall be placed on employment lists, in order of final scores, for a period of not more than one (1) year, unless extended by the Human Resources Manager.

SECTION 4. CONDUCT OF EXAMINATIONS
The Human Resources Manager and the Department Head will determine the manner and methods and by whom examinations shall be prepared and administered.

SECTION 5. REASONABLE ACCOMMODATION IN TESTING
Should an otherwise qualified applicant who is disabled request a reasonable accommodation for any part of the testing process, the City may modify the process to eliminate the testing barrier.

SECTION 6. BACKGROUND INVESTIGATIONS
Following a conditional offer of employment, each prospective employee shall submit to a criminal background check. The City does not consider, distribute, or disseminate information about any of the following while conducting a criminal background check in connection with a job application: An arrest not followed by a conviction, except when the applicant is out on bail or his/her own recognizance is pending trial, a referral to or participation in a pre-trial or post -trial diversion program, or a conviction that has been sealed, dismissed, expunged, or statutorily eradicated pursuant to law. 12/U872ti2 ity Council Agenda
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If the City's criminal background check reveals an applicant's prior conviction, the City shall conduct an individualized assessment to determine whether the conviction has a direct and adverse relationship with the specific job duties that may justify denying employment. The following factors shall be considered as part of the individualized assessment: the nature and gravity of the offense or conduct, the time that has passed since the offense or conduct and completion of the sentence, and the nature of the job held or sought.

If the results of the City's individualized assessment justify denying employment, the applicant shall be provided with notice and an opportunity to respond within five (5) business days. Written notice of the preliminary decision to deny employment shall be provided to the applicant. The written notice shall contain the identity of the disqualifying conviction, a copy of the conviction history report, an explanation of the applicant's right to respond to the notice before a final decision is made, notice of the deadline to respond within five (5) business days, and an explanation informing the applicant that the response can include evidence challenging the accuracy of the conviction history report and/or evidence of rehabilitating or mitigating circumstances.

If the City makes a final decision not to hire the applicant based on the conviction history after considering the applicant's response, the City shall provide a final determination notice that includes notice of the final denial, any existing procedure the City has for the applicant to challenge the final decision, and the applicant's right to file a complaint with the Department of Fair Employment and Housing.

SECTION 7. IMMIGRATION REFORM AND CONTROL ACT OF 1986
In compliance with the Immigration Reform and Control Act of 1986, all new employees must verify identity and entitlement to work in the United States by providing required documentation.

SECTION 8. NOTIFICATION OF SELECTION PROCESS RESULTS
Each person competing in an employment selection process shall be given notice of the results from the examination.
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CHAPTER X - EMPLOYMENT ELIGIBILITY LISTS
SECTION 1. EMPLOYMENT ELIGIBILITY LISTS
As soon as possible after the completion of an examination, the Human Resources Manager will prepare and keep available an employment eligibility list consisting of the names of applicants who qualified in the examination, arranged alphabetically.

SECTION 2. REMOVAL OF APPLICANTS FROM LIST
The name of any person appearing on an employment eligibility list shall be removed by the Human Resources Manager if the person eligible requests in writing that his or her name be removed, fails to respond to a notice sent to his or her last known address, or has been certified for appointment and has not been appointed.

SECTION 3. USE OF EMPLOYMENT ELIGIBILITY LISTS
A vacant position may be filled by the appointment of a person whose name is on an employment eligibility list for the position.

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CHAPTER XI - METHOD OF FILLING VACANCIES
SECTION 1. TYPES OF APPOINTMENT
All vacancies shall be filled by re-employment, transfer, voluntary demotion, promotion, from eligible applicants by a process deemed appropriate by Human Resources, or by City Manager appointment.

SECTION 2. APPOINTMENT
After interview(s) and an examination, if deemed necessary for the selection of a candidate, Human Resources or designee shall thereupon notify the person of the conditional offer of employment, subject to passing any required medical examinations and all necessary background investigations.

SECTION 3. TEMPORARY ASSIGNMENTS
Employees may be temporarily assigned higher or lower duties without a change in pay, unless the assignment qualifies under the Action Pay. Such action shall not be deemed as a transfer, demotion, promotion, or reclassification. In all cases where periodic or regular variations in assignments occur because of seasonal needs, the temporary change of duties or a change of the work schedule, of such variations shall be considered as incidental to the position.

SECTION 4. EXTENDED ASSIGNMENT TO VACANT HIGHER POSITION Employees assigned to perform duties in a vacant higher level regular position in excess of twenty-one (21) consecutive calendar days as authorized by Human Resources shall be entitled to a salary rate increase to the higher level for the time actually worked in the assignment (see CHAPTER V, Section 16, Acting Pay). The duration of such assignment to a vacant higher position shall not exceed one (1) year. It is the responsibility of Human Resources to adjust the salary rate increase.
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CHAPTER XII - PROBATIONARY PERIOD
SECTION 1. LENGTH OF PROBATIONARY PERIOD
All initial and promotional appointments shall be tentative pending successful completion of a probationary period of not less than one (1) year of actual service. The probationary period may be extended by the Department Head with the approval of Human Resources. Actual probationary periods may vary depending upon classification.

SECTION 2. OBJECTIVE OF THE PROBATIONARY PERIOD
During the probationary period, an employee may be released from employment by the Department Head without cause and without right of appeal. Notification of release from employment in writing shall be served to the probationary employee and a copy filed in the personnel file. Failure to terminate an employee during his/her probationary period will result in the employee obtaining permanent status.

An employee serving a probationary period after a promotion may be returned to his or her former position if the Department Head feels the employee is incapable of fulfilling the duties of the promoted position after a reasonable period of time and if the former position has not been eliminated and is vacant.

SECTION 3. EXLUSIONS
At -will employees serve at the pleasure of the City Manager and therefore are not subject to a probationary period.

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CHAPTER XIII - ATTENDANCE AND LEAVES
SECTION 1. ATTENDANCE
Full-time employees shall be in attendance in accordance with the rules regarding hours of work, holidays, and leave. Absence of any employee without leave may result in disciplinary action, including discharge.

SECTION 2. VACATION LEAVE
Vacation is a right, earned as a condition of employment, to a leave of absence with pay for the recreation and well-being of the employee. If an employee has exhausted sick leave, vacation may be used for sick leave upon request of the employee and authorization of the employee's supervisor.
(a) Employees in regular, full-time positions shall accrue, on a pro-rata basis, vacation leave for completed pay periods. Such vacation allowance shall be available for use on the first day following the pay period in which it is earned, provided an employee has completed six (6) months or its equivalent of continuous service from the employee's benefit date.

Vacation allowances are as follows:

Management Employees
Length of Service from Benefit Date Annual Vacation Allowance 6 months - 24 months (2 years) 80 Hours
25 months (3 years) - 108 months (9 120 Hours
years)
109+ months (Greater than 9 years) 160 Hours
All Other Employees
Length of Service from Benefit Date
6 months - 48 months (4 years)
49 months (5 years) - 108 months (9
years)
109+ months (Greater than 9 years)
Annual Vacation Allowance
80 Hours
120 Hours
160 Hours
(b) Maximum Accrual. Employees shall be permitted to accumulate a maximum of 500 hours of vacation leave.

If an employee has reached the maximum allowed unused balance and is unable to take a vacation leave due to the demands of the City, the appointing authority will approve a waiver of the maximum allowed unused balance for a period not to exceed one six-month waiver per year. At the end of that six-month waiver period, no additional vacation time shall accrue to the employee.
(c) Vacation Leave Cash Out Option. Employees are encouraged to utilize their negotiated time off benefit. In lieu of vacation time, an employee shall have the right to sell accrued vacation hours back to the City under the following condition:

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i. If an employee has a banked balance exceeding the equivalent of one (1) year of vacation accrual, that employee can opt to sell up to half of a year of vacation accrual.

For example, an employee that accrues 80 hours of vacation per year and has accumulated 80 hours in their accrual bank may opt to sell back 40 hours. The option will be administered as follows:

1. Elections are made by completing and submitting a vacation cash out form to Human Resources prior to November 15.

2. Cash out payments will be deposited to the employee's deferred compensation account. Note that these payments have tax advantages and are subject to other City benefit policies (i.e., City match).

3. Employees may opt to forego the tax advantaged account and the City match by electing to receive a cash payment instead. Note that this option is subject to tax at the supplemental income rate.

4. These payments will be processed in December of each year.

5. Employee leave balances will be updated to reflect the payment concurrently as the payments are made.
(d) The minimum charge against accumulated vacation leave shall be fifteen (15) minutes.

Vacation leave shall be compensated at the employee's base rate of pay. (e) Vacation periods should be taken annually with the approval of the employee's supervisor. The time during a calendar year at which an employee may take his or her vacation shall be determined by the employee's supervisor with due regard for the wishes of the employee and with particular regard for the needs of the City. (f) All vacation leave requests shall be made with as much advance notice as possible, and prior approval must be given by the employee's supervisor. Written requests for vacation leave shall receive a written response within two (2) weeks of submission. When circumstances warrant, and advance notice is impractical, the employee's supervisor may approve the use of vacation leave for emergency absences. If an employee does not request time off in advance and simply does not show up for work, the employee's supervisor or Human Resources may deny the use of vacation time or any leave accruals and said employee may be subject to disciplinary action. (g) When a fixed holiday falls within a vacation period, the holiday time shall not be charged against an employee's earned vacation benefits.
(h) Upon separation of employment, employees shall be compensated for vacation accrual balances paid out in full or rolled into a Retirement Health Savings Program (RHS) or a deferred compensation plan. The vacation balances will be paid at the employee's base rate of pay at the time of their separation from employment.

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(i) In December of each year, any employee with unused flex time balances shall have that flex time converted to vacation time.
(j) Employees not Eligible for Vacation. Employees on Unpaid Leave do not accrue Vacation Leave. In addition, all part-time employees, including temporary, emergency, or seasonal do not accrue Vacation Leave.

SECTION 3. PAID SICK LEAVE
All regular employees will accrue sick time as defined below. The purpose of sick leave is to provide time for the diagnosis, care, or treatment of an existing health condition, or preventative care, for an employee or an employee's family member as defined by California law. For purposes of these sections, "family member" includes any of the following:
i. A child, regardless of age or dependency status, which for purposes of this section means a biological, adopted, or foster child, step child, legal ward, or a child to whom the employee stands in loco parentis.

This definition of a child is applicable regardless of age or dependency status.
ii. A biological, adoptive, or foster parent, stepparent, or legal guardian of an employee or the employee's spouse or registered domestic partner, or a person who stood in loco parentis when the employee was a minor child.
iii. Spouse.
iv. Registered domestic partner.
v. Grandparent.
vi. Grandchild.
vii. Sibling.

A designated person, which, for purposes of this section, means a person identified by the employee at the time the employee requests paid sick days. The City may limit an employee to one designated person per 12-month period for paid sick days. (b) Full -Time Employees
i. Full-time employees shall accrue sick leave at the rate of 96 hours per year. Any such leave accrued but unused in any year shall be accumulated for the employee to use in succeeding years. There shall be no maximum limit on the amount of sick leave that may be accrued by a regular, full-time employee.
ii. Sick leave is accrued in equal increments per pay period worked. iii. Upon termination of employment for any cause other than retirement, sick leave is forfeited. If an employee retires from City service, sick leave may be converted to years of service as regulated by the Ca1PERS retirement system. iv. Use of sick leave. An employee eligible for sick leave with pay shall be granted such leave for the following reasons or as otherwise provided by applicable laws and regulations:

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1. Illness or physical incapacity of an employee or employee's family member.

2. Diagnosis, care, or treatment of an existing health condition of, or preventative care for, an employee or an employee's family member.

3. To attend legal proceedings, or to obtain medical treatment, counseling, or victim services for domestic violence, sexual assault, or stalking, as specified under state law.

4. Enforced quarantine of the employee in accordance with community health regulations.
v. Eligibility for paid sick leave shall commence when accrued. vi. Observed holidays occurring during paid sick leave shall not be counted as days of sick leave.
vii. Sick Leave Rollover Option. In December of each year, employees with sick leave balances exceeding 480 hours may opt to rollover up half of a year of sick leave accrual (48 hours) for contribution to the employee's deferred compensation account. This funding will be calculated as half the following year's sick leave accrual (48 hours) multiplied by a rate of 50% of the hourly rate. The option will be administered as follows:

1. Elections are made by completing and submitting a sick leave rollover form to Human Resources prior to November 15.

2. Rollover payments will be deposited to the employee's deferred compensation account. Note that these payments have tax advantages. This Sick Leave Rollover contribution to the employee's deferred compensation account is NOT subject to the City match benefit.

3. Employee leave balances will be updated to reflect the payment concurrently as the payments are made.
(c) Part -Time Employees
i. Part-time employees who are hired to work at least thirty (30) days are eligible for California Paid Sick Leave (CPSL). Eligible employees accrue CPSL on the first day of employment, but do not become eligible to use accrued CPSL until the 90th day of employment.
ii. CPSL may be taken for below prescribed purposes:

1. The diagnosis, care, or treatment of an existing health condition of, or preventative care for, an employee or an employee's family member.

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2. To attend legal proceedings, or to obtain medical treatment, counseling, or other victims' services for domestic violence, sexual assault, or stalking. iii. Accrual. Eligible employees accrue CPSL at a rate of one hour for every 30 hours worked, up to a maximum of 40 hours of CPSL per calendar year. Additionally, accrued but unused CPSL carries over into each year of employment, up to a maximum accrual balance of 80 hours.
iv. Separation of Employment. Upon separation of employment, whether voluntary or involuntary, employees are not entitled to be compensated for unused CPSL. However, previously unused paid sick balance will be reinstated if an employee separates from employment and then is rehired within one year.
v. To the extent possible, employees must provide reasonable advance notice of their need for CPSL under this policy. If the need is not foreseeable, the employee must provide notice as soon as practicable. CPSL under this policy will not constitute a break in service for the purpose of City benefits or seniority. (d) Minimum Use. The minimum charge against accumulated sick leave shall be fifteen (15) minutes or multiples thereof. Approved sick leave with pay shall be compensated at the employee's base rate of pay.
(e) Employees shall be permitted to use in any calendar year the employee's accrued and available sick leave, in an amount not less than the sick leave that would be accrued during six months at the employee's then current rate of entitlement (e.g. if the employee accrues 96 hours per year, the employee must be allowed to use 48 hours before a doctor's note may be required).
(f) Notification. Sick leave is not a benefit in which an employee may use at their discretion; therefore, sick leave use in excess of the amounts contemplated by subsection (e) of this section will be authorized only in cases where the request for sick leave is reported promptly and used for an authorized reason. An employee may be required to substantiate any request for the use of sick leave.

On each day of illness, the employee must notify the department within one half (1/2) hour prior to the beginning of the work shift. A message left via text or voicemail does not constitute notification of the department unless specifically permitted. All approvals of sick leave usage shall be made by the Department Head.

Human Resources may investigate any request for sick leave whenever doubt exists as to the validity of a sick leave request. Sick leave may be disallowed if: (1) it is not taken for authorized reasons, and/or (2) the employee fails to provide adequate notice. (g) Restrictions. Sick leave shall not be taken as vacation time.

SECTION 4. OCCUPATIONAL INJURY OR ILLNESS LEAVE
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Whenever a person is compelled to be absent from employment with the City on account of injury or illness arising out of or in the course of that employee's employment as determined by the Workers' Compensation Act, the employee may elect to apply pro -rated accrued sick leave, if any, to such absence to receive compensation of an amount of the difference between the compensation received under the Workers' Compensation Act and that of the employee's regular pay, not to exceed the amount of the employee's earned sick leave. An employee, in such instance, may also elect to use any earned vacation time in like manner after sick leave is exhausted. An employee, in such instance, may also elect to use any earned Floating Holiday hours in like manner after sick leave and earned vacation time is exhausted.

Employees shall receive full salary in lieu of Workers' Compensation benefits and paid sick leave for the first twenty-four (24) hours following an occupational injury or illness, if authorized absence is by order of an accepted physician under the Workers' Compensation section of the California Labor Code.
(a) Return -to -Work. The City strives to assist employees to return to work as soon as possible following an injury or illness. These Return -to -Work guidelines are not intended to supersede or modify the procedures applicable to employees eligible for reasonable accommodation under the Americans with Disabilities Act (ADA) or leave benefits under the Family and Medical Leave Act (FMLA). These Return -to -Work guidelines apply to employees who are on leave because of an injury or illness and who are receiving workers' compensation benefits. These guidelines may also apply to employees who request transitional work following a personal injury or illness. i. Transitional work is defined as temporary, modified assignments within the worker's physical abilities, knowledge, and skills. When possible, transitional positions will be made available to employees following a work -related injury or illness, or a personal injury or illness, to minimize and eliminate time lost from work. The City cannot guarantee a transitional position and is under no obligation to offer, create, or encumber any specific position for purposes of offering placement to such position. In the event an employee refuses transitional work, and the employee satisfies the restrictions and ability to perform the transitional position, the City is not obligated to provide an alternative position.
ii. To obtain a transitional assignment, an employee must provide Human Resources with a medical note from their treating physician with work restrictions and duration of the work restrictions. Human Resources will review the request and medical information to determine if a transitional position is available. The City may require the treating physician to review the job description of the transitional assignment for final approval. The City will determine appropriate work hours, duration, and location of any transitional work assignment. Under no circumstances will the transitional position be considered a permanent position. The assignment will be reviewed every 30 days to determine if both the employee and the City are benefiting from the assignment.
iii. Upon approval of a transitional assignment, the City will prepare a document with appropriate duties, hours of work, physical work conditions, and name of supervisor.

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assignment, they will be required to use their own leave time and may need to request a leave of absence. If the employee is receiving workers' compensation benefits, these benefits may end if the employee refuses the transitional work assignment. iv. While on a transitional work assignment, an employee must notify Human Resources immediately if the work restrictions change or if the employee is released to return to regular work status.

SECTION 5. BEREAVEMENT LEAVE
When circumstances are such and Human Resources determines that the conditions warrant, pursuant to State law, regular, full-time employees who have been employed for at least 30 days shall be granted up to three (3) paid days of bereavement leave per occurrence, in the event of the death of their spouse, registered domestic partner, children, step -children, father, mother, brother, sister, parent of a spouse or domestic partner, grandparent, grandchild or any person that maintains a significant relationship (as specified in the applicable Memorandum of Understanding) with the employee.

Pursuant to California law, employees are eligible for two (2) additional days of unpaid bereavement leave for a total of five (5) days of bereavement leave per occurrence, in the event of the death of immediate family. Employees may opt to use other leave balances for the additional "unpaid" bereavement days. If the employee has no paid leave available, the additional time shall be taken without pay.

The paid and unpaid bereavement leave may be used intermittently within 90 days of the qualified death.

The employee may be required to furnish documentation satisfactory to the City of the immediate family's death and the employee's relationship to the deceased family member. "Documentation" includes, but is not limited to, a death certificate, a published obituary, or written verification of death, burial, or memorial services from a mortuary, funeral home, burial society, crematorium, religious institution, or governmental agency.

City employees may be excused by Department Heads to attend the funeral of deceased City employees without loss of pay.

SECTION 6. JURY AND WITNESS LEAVE
If a regular, full-time employee is required to serve as a juror, such employee shall receive regular pay, less amounts received while performing jury service. The City will not pay mileage or other additional expenses incurred by jury duty. Employees will be required to provide a Jury Duty Certification form to their supervisor or to Human Resources, to be attached to their time sheet for that time period.

Employees shall be granted leave with pay when subpoenaed to testify as a witness other than as a party or an expert.

Employees absent from work due to jury duty or witness leave must notify their supervisor daily of the status of their leave.

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SECTION 7. FAMILY AND MEDICAL LEAVE (FMLA)
To the extent not already provided for under current leave policies and provisions, the City will provide family and medical care leave for eligible employees as required by state and federal law.
(a) Definitions (specific to Family and Medical Leave). i. 12-Month Period means a rolling 12-month period measured backward from the date leave is taken and continuous with each additional leave day taken. ii. Child means a child under the age of 18 years of age, or 18 years of age or older who is incapable of self -care because of a mental or physical disability. An employee's child is one for whom the employee has actual day-to-day responsibility for care, and includes a biological, adopted, or foster child, stepchild, legal ward, or a child of a person standing in loco parentis (in place of a parent).
iii. Parent means the biological parent of an employee or an individual who stands or stood in loco parentis to an employee when the employee was a child. This term does not include parents -in-law.
iv. Domestic Partner means a person as defined in the Family Code. (b) Reasons for Leave. Leave is only permitted for the following reasons:
i. The birth of a child or to care for a newborn of an employee. ii. The placement of a child with an employee in connection with the adoption or foster care of a child.
iii. Leave to care for a child, parent, or spouse who has a serious health condition. iv. Leave because of a serious health condition that makes the employee unable to perform the functions of his/her position.
(c) Employees Eligible for Leave. An employee is eligible for leave if the employee:
i. Has been employed for at least 12 months; and
ii. Has been employed for at least 1,250 hours during the 12-month period immediately preceding the commencement of the leave.
(d) Amount of Leave. Eligible employees are entitled to a total of 12 work weeks of leave during any 12-month period.
i. Minimum Duration of Leave. If leave is requested for the birth, adoption, or foster care placement of a child of the employee, leave must be concluded within one year of the birth or placement of the child. In addition, the basic minimum duration of such leave is two weeks. However, an employee is entitled to leave for one of these purposes (e.g., PAGE 45
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bonding with a newborn) for at least one day, but less than two weeks duration on any two occasions.

If leave is requested to care for a child, parent, spouse, or the employee him/herself with a serious health condition, there is no minimum amount of leave that must be taken. However, the notice and medical certification provisions of this policy must be complied with.
ii. Spouses Both Employed by the City. In any case in which a husband and wife or domestic partners both employed by the City are entitled to leave, the aggregate number of workweeks of leave to which both may be entitled may be limited to 12 work weeks during any 12-month period if leave is taken for the birth or placement for adoption or foster care of the employees' child (i.e., bonding leave). This limitation does not apply to any other type of leave under this policy. (e) Employee Benefits While on Leave. If the employee participates in the City's group health plan, the City will maintain coverage under the group health plan during the first twelve weeks of the employee's FMLA / CFRA Leave on the same terms and to the extent the employee would have been covered had the employee continued to work. This applies to the portion of the monthly benefit allotment utilized for the payment of the group health plan premium, including dental and other plans supplemental to the group health plan.

If applicable, the employee must arrange with Human Resources for the employee to pay for his/her share of health insurance premiums while on leave; failure of the employee to pay his/her portion of the premium may result in loss of coverage.

If an employee fails to return to work after his/her leave entitlement has been exhausted or expires, the City shall have the right to recover its share of health plan premiums for the entire leave period, unless the employee does not return because of the continuation, recurrence, or onset of a serious health condition of the employee or his/her family member which would entitle the employee to leave, or because of circumstances beyond the employee's control. The City shall have the right to recover premiums through deduction for any sums due to the City.

At the conclusion of the 12 weeks, and for the balance of any unauthorized leave, the employee will be required to pay full premium amounts (both employee and City shares) to maintain coverage.
(f) Substitution of Paid Accrued Leaves. While on leave under this policy, as set forth herein, the City may require an employee to concurrently use paid accrued leaves after requesting Family Medical Leave (FMLA) and/or California Family Rights Act (CFRA) leave and may also require an employee to use Family and Medical Care Leave concurrently with a non-FMLA/CFRA leave which is FMLA/CFRA-qualifying. i. Employee's Right to Use Paid Accrued Leaves Concurrently with Family Leave. Where an employee has earned or accrued paid vacation, administrative leave, or compensatory time, that paid leave may be substituted for all or part of any otherwise unpaid leave under this policy.

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(g) Medical Certification. Employees who request leave for their own serious health condition or to care for immediate family who has a serious health condition must provide written certification from the healthcare provider of the individual requiring care if requested by the City.
(h) Reinstatement Upon Return from Leave.
i. Right to Reinstatement. Upon expiration of leave, an employee is entitled to be reinstated to the position of employment held when the leave commenced, or to an equivalent position with equivalent employment benefits, pay, and other terms and conditions of employment.
ii. Employee's Obligation to Periodically Report on His/Her Condition. Employees may be required to periodically report on their status and intent to return to work. This will avoid any delays to reinstatement when the employee is ready to return. iii. As a condition of reinstatement of an employee whose leave was due to the employee's own serious health condition that made the employee unable to perform his/her job, the employee must obtain and present a fitness -for -duty certification from the health care provider that the employee is able to resume work. Failure to provide such certification will result in denial of reinstatement.

SECTION 8. CALIFORNIA PAID FAMILY LEAVE
California Paid Family Leave is a component of State Disability Insurance (SDI). Unlike SDI, which partially covers employee wage loss during a personal disability, injury, or pregnancy, Paid Family Leave (PFL) Insurance partially covers employee wage loss for individuals who need to care for a seriously ill family member or bond with a new child. Benefits are available for a maximum of six (6) weeks in a twelve (12) month period. Paid Family Leave and SDI are both administered by the Employment Development Division (EDD) and funded entirely by mandatory payroll deductions.

An employee may elect to receive PFL benefits, if eligible under state law. During any period of time that the employee receives PFL benefits, the employee will no longer be in a paid status for the purpose of maintaining and accruing benefits, unless the leave is concurrently approved under the provisions of the FMLA / CFRA, or as otherwise provided below.

If an employee concurrently is on FMLA or CFRA Leave while receiving PFL benefits, continuation of health benefits and accrual of other benefits shall be subject to the requirements of the FMLA / CFRA Leave provisions set out in the Family and Medical Leave section of this Policy.

As a condition of an employee's initial receipt of PFL benefits during any 12-month period that the employee is eligible for PFL benefits, the following rules apply:
• Vacation, Floating Holidays, and Holiday Leave: Employees shall be required to use up to two (2) weeks of accrued vacation leave or other accrued paid time off (floating PAGE 47
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holidays and holiday leave), prior to the employee's initial receipt of PFL benefits. In accordance with State law, this includes the seven-day waiting period. • Sick Leave: Employees may, at their election, use sick leave prior to the employee's initial receipt of PFL benefits.

During any subsequent period that an employee receives PFL benefits, the following rules apply:
• Vacation, Floating Holidays, and Holiday Leave: Employees shall be required to use any accrued leave, to make up the difference between PFL benefits received and their normal wage rate.
• Sick Leave: Employees may at their election use sick leave prior to the employee's initial receipt of PFL benefits, to make up the difference between the amount of PFL benefits paid and the amount necessary to make the employee whole with respect to compensation during the balance of the employee's leave period.

In no event shall the combined payment of PFL benefits and accrued sick leave result in payment to the employee of more than 100% of his/her normal wage rate.

Benefits will continue to accrue during any period of time that an employee receives PFL benefits, to the extent that City -accrued leave balances are used to make the employee whole with regards to regular compensation. Accruals will be prorated up to the amount of leave used during periods of leave where PFL benefits are paid to the employee. However, if the leave remains subject to the FMLA / CFRA, accrual of benefits will be in accordance with the Family and Medical Leave section above.

SECTION 9. PREGNANCY DISABILITY LEAVE (PDL)
In accordance with California Government Code Section 12945, a full-time employee is eligible for up to four (4) months of unpaid leave for a normal pregnancy, childbirth, or related medical condition.
(a) During the pregnancy disability leave time, paid leave will be charged to accrued benefit time such as vacation and floating holiday, at the employee's request. In addition, accrued sick leave will be used at the employee's request, in accordance with Section 3. (b) Health insurance benefits shall continue for the duration of the pregnancy disability leave under the same conditions as if the employee had continued employment. If the employee fails to return to work after the period of leave to which the employee is entitled has expired, the City is entitled to recover the premiums paid on behalf of the employee for maintaining coverage.
(c) Human Resources may require the employee to file a physician's certificate or personal affidavit and to provide reasonable notice of the date the leave will begin and estimated duration of the leave.
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(d) Employees disabled by pregnancy may also take intermittent leave or be provided reasonable accommodation to continue work.
(e) Employees returning from Pregnancy Disability Leave generally are entitled to be reinstated in the same position, subject to certain conditions, and consistent with applicable law.

SECTION 10. REPRODUCTIVE LOSS LEAVE
Pursuant to Government Code Section 12945.6, eligible employees may take up to five days of Reproductive Loss Leave following a reproductive loss by the employee, by the employee's current spouse or domestic partner, or by another individual if the employee would have been a parent of a child had the reproductive loss not occurred. "Reproductive loss" means a failed adoption, failed surrogacy, miscarriage, stillbirth, or an unsuccessful assisted reproduction.

To be eligible for Reproductive Loss Leave, an employee must have been employed by the City for at least 30 days prior to the commencement of the leave. An employee must complete the Reproductive Loss Leave within three months of the reproductive loss, but if the employee is on an FMLA leave (or any other leave entitlement under state or federal law) prior to or immediately following the reproductive loss, then the employee must complete the Reproductive Loss Leave within three months of the end date of the other leave.

If an eligible employee experiences more than one reproductive loss, the employee may take up to a total of 20 days of Reproductive Loss Leave within a calendar year (up to five days for each reproductive loss). Reproductive Loss Leave may be taken on consecutive or nonconsecutive days.

Reproductive Loss Leave is unpaid, but employees may opt to use accrued leave balances.

The City will maintain the confidentiality of any employee requesting Reproductive Loss Leave and will not disclose such information except to internal personnel or counsel, as necessary, or as required by law.

SECTION 11. ELECTION LEAVE
If a full-time employee does not have sufficient time outside of working hours to vote at a statewide election, the voter may, without loss of pay, take off enough working time, which when added to the voting time available outside of working hours will enable the voter to vote. Part-time employees may be eligible for election leave based upon hours scheduled to work. No more than two (2) hours of the time taken off for voting shall be without loss of pay. The time off for voting shall be only at the beginning or end of the regular work shift, whichever allows the greatest free time for voting and the least time off from the regular working shift, unless otherwise mutually agreed upon. The employee shall give Human Resources at least two working days' notice that time off for voting is desired.

SECTION 12. LEAVE OF ABSENCE WITHOUT PAY
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balances exist. As a result, it is the intent of the City that except as otherwise expressly authorized herein or prohibited by state or federal law, a leave of absence without pay will not be granted unless and until such time that the employee's accrued leave balances are exhausted. At such time, Human Resources may grant a regular employee a leave of absence without pay for a period not to exceed six (6) months. No such leave shall be granted except upon written request of the employee, setting forth the reason for the request. Approval will be in writing. Upon expiration of a regularly approved leave or within a reasonable period of time after notice to return to duty, the employee shall be reinstated in the position held at the time leave was granted. Failure on the part of an employee on leave to report promptly at its expiration, or within a reasonable time after notice to return to duty, shall be cause for discharge. Such leave of absence shall not be counted as a break in service for purposes of satisfying the continuous employment requirement for vacation allowance.

Unless required by law, an employee on a leave of absence without pay does not accrue sick leave or vacation time. Such employee does not lose or forfeit any sick leave or vacation time that had been accumulated prior to the leave of absence.

An employee on an approved leave of absence without pay may continue medical insurance coverage by paying the full premium to the City in advance for each month, or portion thereof, of which he or she is absent. At the City Manager's discretion, exceptions may be made to the City's premium recovery in cases of serious illness or injury.

SECTION 13. MILITARY LEAVE
Military leave shall be granted to City employees in accordance with the provisions of current federal and state law.

SECTION 14. ADMINISTRATIVE LEAVE
Administrative Leave shall be available on a calendar year basis to the following employees:

Department Heads 80 hours
Managers and Supervisors 40 hours
New eligible employees beginning service during the calendar year shall receive Administrative Leave on a prorated basis as follows:

Department Heads Shall Managers & Supervisors Shall
If Service Begins Prior To: Receive Receive
March 31 60 Hours 30 Hours
June 30 40 Hours 20 Hours
September 30 20 Hours 10 Hours
In special circumstances, the City Manager is authorized to modify Administrative Leave allotments on a case -by -case basis.
(a) Accrual. At the time of the first payroll of each calendar year, eligible employees shall accrue their full allotment for the year, according to the schedule above.

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(b) The use of Administrative Leave shall be subject to the following principles and guidelines:
i. While not hourly employees, it is anticipated that Managers and Supervisors will be available to work a minimum of ten hours per normal workday and 40 hours per normal workweek.
ii. A normal workday shall begin no later than 7:30 am and end no earlier than 6:00 pm.

Variances to this schedule may occur, subject to the approval of the City Manager or his/her designee.
iii. Cumulative absences occurring during a normal workday that exceed 30 minutes in length shall be substantiated with an appropriate leave form. In lieu of normal vacation, sick, or other appropriate leave, an eligible employee may use Administrative Leave.
iv. Administrative Leave may not be commenced prior to approval by the employee's supervisor.
v. Use of Administrative Leave is not restricted and may be taken in blocks of time up to and including the amount of time available in the payroll records. vi. Leave shall be taken at such time as will not impair the work schedule or efficiency of the department, but with consideration given to the wellbeing of the employee. vii. Available leave hours shall not be accrued beyond the end of the calendar year. (c) Administrative Leave Buyout Provision. In November of each year, eligible employees may determine to receive in cash an amount up to 40 hours of available leave. This provision shall result in an automatic payment of available hours, up to 40, in December.

If an employee's service is terminated prior to the end of the calendar year, the buyout provision will be prorated per the following schedule:
i. If an employee's service terminates prior to June 30, the buyout may be up to 10 hours.
ii. If an employee's service terminates after June 30, but prior to September 30, the buyout may be up to 20 hours.
iii. If an employee's service terminates after September 30, but prior to December 31, the buyout may be up to 30 hours.

SECTION 15. TERMINAL LEAVE
In the event a permanent employee terminates service with the City, terminal pay equivalent to vacation and holiday days accrued will be granted.

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CHAPTER XIV - HOLIDAYS
All regular, full-time employees shall be entitled to the following paid holidays:
• Martin Luther King Jr. Day (Third Monday in January)
• President's Day (Third Monday in February)
• Memorial Day (Last Monday in May)
• Independence Day (July 4th)
• Labor Day (First Monday in September)
• Columbus Day (second Monday in October)
• Veteran's Day (November 11th)
• Fall Closure (Wednesday preceding Thanksgiving and Thanksgiving Day) • Winter Closure (the days between Christmas Eve and New Year's Day - December 24 through January 1)
• Floating Holiday (1 day per calendar year at employee's discretion) City -recognized holidays which fall on a Friday or Saturday shall be observed the preceding workday. Holidays which fall on a Sunday shall be observed the following Monday. This applies to all holidays observed, with the exception of the Winter Closure. Any regular, full- time employees regularly assigned during any of the Fall or Winter Closure dates shall be available to respond to emergencies including standby and call-backs. Employees who are called back to work or assigned to standby duty on any closure date shall receive their call- back and/or standby compensation in accordance with this Manual.

Whenever a non-exempt employee is required to work on a City holiday, the employee shall receive ten (10) hours holiday pay. In addition, they shall receive time and one-half (1i) for actual hours worked.

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CHAPTER XV - CHANGES IN EMPLOYMENT STATUS
SECTION 1. TRANSFER
An employee may be transferred by the City Manager at any time from one position to another position. No person shall be transferred to a position for which he/she does not possess the minimum qualifications. A transfer shall not be used to effectuate a promotion, demotion, advancement, or reduction; each of which may be accomplished only as provided in these rules.

SECTION 2. PROMOTION
When practical and consistent with the best interests of the City, vacancies may be filled by promotion. All candidates for promotion must meet the minimum qualifications identified by the City Manager or Designee.

If, in the opinion of the City Manager or Designee, a vacancy in the position could be filled better by an open, competitive recruitment instead of a promotional appointment, he/she shall arrange for an open competitive examination.

SECTION 3. DEMOTION
The City Manager may demote an employee whose ability to perform his/her required duties falls below standard or a regular employee for disciplinary cause. No employee shall be demoted to a position for which the employee does not possess the minimum qualifications.

SECTION 4. SUSPENSION
The City Manager may suspend an employee at any time for cause.

SECTION 5. RECLASSIFICATION
The City Manager may reclassify a position from one position to another if there has been a gradual accretion or reduction of duties and/or responsibilities over time.

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CHAPTER XVI - SEPARATION FROM EMPLOYMENT
SECTION 1. JOB ABANDONMENT
An employee may be deemed to have resigned if the employee is absent for three (3) consecutive workdays without prior authorization and without notification during the period of absence. On the second working day of unauthorized absence, Human Resources shall send an overnight letter to the employee's last known address informing the employee that if the employee fails to report to work within one (1) workday, or receive authorization for such absence, the employee may be deemed to have resigned, and extending to the employee an informal pre -disciplinary conference. At the City Manager's discretion, employees separated from employment for job abandonment may be reinstated with such charge removed from the employee's record upon presentation of justification for absence such as severe accident, severe illness, or mental or physical impairment which prevented notification. Employees have no right to appeal if deemed to have resigned as a result of job abandonment unless the employee is entitled to appeal under a bargaining an applicable Memorandum of Understanding.

SECTION 2. DISCHARGE
The City Manager may discharge any City employee at any time for cause (except at -will employees who may be discharged at any time for any reason). Any employee in the competitive service who has been discharged is entitled to rights provided in CHAPTER XIX.

SECTION 3. LAYOFFS
The City Manager may lay off an employee at any time because of change in duties or organization or shortage of work or funds.

A. Notification. Employees to be laid off shall be given at least two (2) weeks prior notice.

B. Order of Layoff. In the event of a layoff, those employees with the least service in the affect classification shall be laid off first; if a recall begins, the most senior employees laid off in the classifications required shall be recalled first. Strict application of seniority shall prevail unless exceptional circumstances occur. The order of layoff shall be:

1. Temporary, part-time, or seasonal employees in the affected classification shall be laid off first.

2. Probationary employees in the affected classification shall be laid off next.

Exceptional circumstances may include the desirability of maintaining a balanced department or work unit and maintaining employees in the classification, department, or section who have the ability to perform the work available.

C. Re-employment Rights for Laid -off Employees. Regular, full-time employees who have received a satisfactory or better evaluation for the twenty-four (24) months prior to layoff shall be automatically placed on a reemployment list for one year for the classification from which they were laid off.

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SECTION 4. RESIGNATION
An employee shall provide proper notice of resignation with their supervisor. Two calendar weeks is considered the standard for proper notice. However, proper notice should be discussed with the supervisor and may vary depending on the roles and responsibilities being vacated. A resignation becomes final when accepted by the City Manager and only at the City Manager's discretion can be withdrawn.

SECTION 5. EXIT INTERVIEW
The Department Head or City Manager may conduct or have conducted an exit interview, if in their opinion information can be gained which will improve or enhance present operating procedures.

SECTION 6. REINSTATEMENT
An employee who has resigned, or has otherwise been separated while in good standing, may be considered for reinstatement by the City Manager, to a position in the former employee's same or comparable position for two (2) years after resignation or separation provided such a position is vacant and available. The employee shall be reinstated to the salary range and step held at the time of resignation or separation and shall receive a new anniversary date which shall be the first date of employment upon reinstatement.

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CHAPTER XVII - REPORTS AND RECORDS
SECTION 1. GENERAL
The City maintains a personnel file on each employee. An employee's personnel file shall contain only material that is necessary and relevant to the administration of the City's personnel program. Personnel files are the property of the City and access to the information they contain is restricted
SECTION 2. NOTIFYING CITY OF CHANGES IN PERSONAL INFORMATION Each employee is responsible to promptly notify Human Resources of any changes in relevant personal information, including:
• Mailing address
• Telephone number
• Persons to Contact in an Emergency
• Number and Names of Dependents
• Beneficiaries for insurances and retirement
SECTION 3. LOCATION OF PERSONNEL FILES
The personnel files will be kept secure and confidential by Human Resources.

SECTION 4. MEDICAL INFORMATION
Separate Confidential Files. All medical information about an employee or applicant is kept separately and is treated as confidential, in accordance with federal and state law.

Information in Medical Files. The City will not obtain medical information about an employee or applicant except in compliance with the California Confidentiality of Medical Information Act.

Access to Medical Information. Access to employee or applicant medical information shall be strictly limited to only those with a legitimate need to have such information for City business reasons. In the case of an employee disability, managers and supervisors may be informed regarding necessary restrictions on the work or duties of the employee and necessary accommodations, but not on the diagnosis of a medical condition.

SECTION 5. REFERENCES AND RELEASE OF INFORMATION IN PERSONNEL FILES Public Information. Upon request, the City will release to the public information about its employees as required by the Public Records Act. The City will not disclose personnel information that it considers would constitute an unwarranted invasion of personal privacy. 1/0fi025 (;ity Council Agenda
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Reference Checks. All requests from outside the City for reference checks or verification of employment concerning any current or former employee must be referred to Human Resources. Information will be released only if the employee signs an authorization for release of employment information, except that without such authorization, the following limited information will be provided: dates of employment and salary upon departure.

SECTION 6. EMPLOYEE ACCESS TO PERSONNEL FILE
An employee may inspect his or her own personnel file at reasonable times and at reasonable intervals. An employee who wishes to review his or her files should contact Human Resources to arrange an appointment. The review must be done in the presence of the Human Resources Manager.

SECTION 7. DESTRUCTION OF RECORDS
Personnel files, payroll records, and records relating to personnel recruitment, including correspondence, applications, examinations, and reports will be destroyed according to the City's Records Retention Schedule.
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CHAPTER XVIII - GRIEVANCE PROCEDURES
SECTION 1. DEFINITIONS
A. Grievance. Except as otherwise excluded, a "grievance" is an allegation by an employee, submitted as herein specified, claiming violation(s) of the specific express terms and/or interpretations of this Manual and for which there is no other specific method of review provided by City law.

B. Grievant. A grievant is an employee or group of employees adversely affected by an act or omission of the City.

C. Day. A day is any day the City is open to the public, that is any day except Fridays, Saturdays, Sundays, and legal holidays recognized by the City.

SECTION 2. PROCEDURE
A. Step A: Informal Discussion. The grievant shall discuss the controversy with their supervisor on an informal basis in an effort to resolve the situation. The issue will be considered resolved if not presented to their supervisor within ten (10) working days following the date the employee knew or should have known the event occurred upon which the controversy is based. The supervisor shall respond within five (5) working days following the meeting with the grievant. Failure of the supervisor to respond within such time limit shall entitle the grievant to process the controversy to the next step.

B. Step B: First Level of Review. If the controversy is not settled at Step A, the grievant may submit the grievance in writing to their supervisor within ten (10) working days of the receipt of the grievance response at Step A. Failure of the grievant to deliver the written grievance shall constitute a waiver of the grievance. The supervisor shall meet with the grievant and a written decision and statement of the facts and issues shall be rendered to the grievant within ten (10) working days from the date of the written grievance.

Failure of the supervisor to respond within such time limit shall entitle the grievant to process his/her grievance at the next level of review. If the supervisor is the subject of the grievance, the grievance shall be submitted to Human Resources instead of the supervisor.

C. Step C: Second Level Review. If the grievance is not settled at Step B, the grievant may place the grievance in writing to and present it to Human Resources within ten (10) working days from the receipt of the Step B grievance response. Failure of the grievant to deliver such written notice shall constitute a waiver of the grievance. Human Resources shall hear the grievance and a written decision and statement of facts and issues shall be rendered to the grievant within ten (10) working days. If Human Resources is the subject of the grievance, the grievance shall be submitted to the City Manager instead of Human Resources.

D. Step D: Final Review: If the grievance is not settled at Step C, the grievant may submit the grievance in writing to the City Manager within ten (10) working days from the receipt 121708/9025 City Council Agenda
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of the Step C grievance response. Failure of the grievant to deliver such written notice shall constitute a waiver of the grievance. The City Manager shall hear the grievance and a written decision and statement of facts and issues shall be rendered to the grievant within ten (10) working days. The decision of the City Manager shall be final and binding.

SECTION 3. EXCLUSIONS
A. The procedure is not to be used for the purpose of resolving complaints, requests, or changes in wages, hours, and working conditions.

B. The procedure is not to be used to challenge the content of employee evaluations or performance reviews.

C. The procedure is not to be used to challenge the decision to reclassify, layoff, deny reinstatement, or deny a step or merit increase to an employee.

D. This procedure is not to be used in cases of oral reprimand, written reprimand, reduction in pay, demotion, suspension, or termination.

E. This procedure is not to be used to challenge violation of law.

F. This procedure is not to be used to challenge examinations or appointment to positions.

SECTION 4. REPRISALS
Employees shall be ensured freedom from reprisal for using the grievance procedure.

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CHAPTER XIX - DISCIPLINARY PROCEDURE
Nothing in this Manual is intended to alter the employment status with the City. The City reserves the right to terminate any employment relationship, to demote, and to otherwise discipline an at -will employee without resort to the disciplinary procedures outlined below.

Disciplinary process. The following discipline procedures only apply to the City's for -cause employees. All employees other than for -cause employees, namely [temporary, seasonal, extra - help, at -will, probationary] employees, may be disciplined or separated at will, with or without cause, and without the disciplinary procedures listed below. The purpose of disciplinary action is to correct deficiencies in employee performance, to seek improvement to meet appropriate standards, and/or to remedy violations of law and/ or any City or Department rule, policy, or procedure. Discipline may be initiated for various reasons, including, but not limited to, violations of law and/ or any City or Department rule, policy, or procedure. The severity of the action depends on the nature of the offense and an employee's record, and may range from verbal counseling to immediate dismissal.

SECTION 1. TYPES OF DISCIPLINARY ACTION
A. Oral Warning. A formal discussion with an employee, by the employee's supervisor or Human Resources, about performance or conduct problems, the need for the employee to improve and what specific improvement is expected. The supervisor or Human Resources shall make a written record of the warning. The employee may file a written response within ten (10) working days of the formal discussion.

B. Performance Improvement Plan (PIP). A formal written notice to the employee regarding performance or conduct problems, the need for the employee to improve and what specific improvement is expected. The Performance Improvement Plan goes into the employee's file. The employee may file a written response within ten (10) working days of receiving the PIP.

C. Suspension. Removal of an employee from duty without pay for a specified period of time.

D. Reduction in Pay. A reduction in pay from the employee's current salary to a lower salary step within the classification pay range.

E. Demotion. A reduction in position title and salary.

F. Dismissal or Discharge. Separation from employment of an employee for cause.

SECTION 2. GROUNDS FOR DISCIPLINARY ACTION
Grounds for discipline for employees include, but are not limited to, the following:

A. Fraud in securing employment or making a false statement on an application for employment.

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B. Incompetency - the inability to comply with the minimum standard of an employee's position for a significant period of time.

C. Inefficiency or inexcusable neglect of duty - failure to perform duties required of an employee within his/her position.

D. Willful disobedience or insubordination - a willful failure to submit to duly appointed and acting supervision to conform to duly established orders or directions of persons in a supervisory position or insulting or demeaning a fellow employee.

E. Dishonesty.

F. Possession, distribution, sale, use, or being under the influence of alcohol or illegal drugs or narcotics while on duty or while operating a vehicle in the course of City business or potentially dangerous equipment leased or owned by the City.

G. Excessive absenteeism.

H. Inexcusable absence without leave.

I. Abuse of sick leave - taking sick leave without a doctor's certificate when one is required, or misuse of sick leave.

J. The conviction of either a misdemeanor or a felony related to the position held will constitute grounds for dismissal of any employee. The record of conviction will be conclusive evidence of the fact that conviction occurred. Human Resources may inquire into the circumstances surrounding the commission of the crime in order to support the degree of discipline. A plea or verdict of guilty, or a conviction showing a plea of nolo contendere is deemed to be a conviction within the meaning of this Section.

K. Discourteous treatment of the public or other employees.

L. Improper or unauthorized use of City property.

M. Refusal to subscribe to any oath or affirmation which is required by law in connection with agency employment.

N. Any willful act or conduct undertaken in bad faith, either during or outside of duty hours which is of such nature that it causes discredit to the City.

0. Inattention to duty or negligence in the care and handling of City property.

P. Violation of the rules and regulations of the City.

Q. Mental or physical impairment which renders the employee unable to perform the essential functions of the job, with or without reasonable accommodation or without presenting a significant current risk of substantial harm / threat to the health and/or safety of self or others.
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R. Outside employment not specifically authorized.

S. Acceptance from any source of a reward, gift, or other form of remuneration in addition to regular compensation to an employee for the performance of his or her official duties.

T. The refusal of any officer or employee of the City to testify under oath before any Grand Jury having jurisdiction over any then pending cause of inquiry in which the investigation of government bribery or misconduct in agency office is involved shall constitute of itself sufficient ground for the immediate discharge of such officer or employee.

U. Willful violation of any of the provisions of an ordinance, resolution, rule, regulation, or policy prescribed by the City.

V. Improper political activity. Example: campaigning for, or espousing the election or non - election of, any candidate in national, state, county, or municipal elections while on duty and/or during working hours, or in City uniform or displaying the City logo on or off duty; or the dissemination of political material of any kind while on duty and/or during working hours or in uniform.

W. Working overtime without authorization.

X. Possession of weapons on City owned or occupied property without authorization of the City Manager.

Y. Making false or malicious statements concerning any employee, the City, City management, or the City's policies or practices that have a nexus to the City.

SECTION 3. DISCIPLINARY PROCESS: Although one or more of these steps may be taken in connection with a particular employee, no formal order or system is necessary. The City reserves the right to deviate from this sequence when it feels that circumstances are so severe that such a deviation is warranted. The City Manager or designee is vested with the authority to determine the appropriate course of action.

Disciplinary actions involving suspension, demotion or dismissal may not be taken without consulting the department head and the Human Resources Director.

Subject to the Hearings and Appeals Procedures specified in SECTION 4, the City may impose a suspension without pay, demotion or dismissal upon an employee when such action will best serve the interests of the City.

SECTION 4. DISCIPLINARY APPEALS AND HEARINGS. Only discipline involving suspensions, reductions in pay, demotions or dismissals is subject to an appeal as outlined below.

A. Pre -Disciplinary Meeting Procedure.

Prior to undertaking the personnel actions set forth in SECTION 2, the department head or designee shall first provide the employee with a written specification of reasons for the proposed PAGE 62
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action and all documents relied on to support the action being taken. The statement shall either be delivered personally to the employee or sent by Certified Mail, Return Receipt Requested, and shall notify the employee of his/her right to request a meeting with the department head. The employee may, accordingly, request a meeting to determine if there is cause for the proposed personnel action. A request for a meeting must be in writing and must be delivered to the department head within give (5) working days after the employee's receipt of a notice of intended disciplinary action.

Upon receipt of the Request for Meeting, the department head shall notify the employee of the time and place for a meeting to be held not later than ten (10) working days after receipt of the request therefore. The employee shall be entitled to be present at such meeting together with an attorney and/or designated representative. The meeting is to be conducted by the department head or designee and shall provide the employee with the opportunity to refute, explain, or otherwise address the proposed statement of charges. All decisions of the department head or designee shall be rendered within ten (10) working days after conclusion of the meeting, unless otherwise agreed to by the parties, and shall be final unless timely appealed by the employee as provided in SECTION 4(B).

B. Disciplinary Appeal
Any regular employee subjected to any disciplinary action set forth herein (suspension, reduction in pay, demotion or dismissal) may appeal any decision of the department head or designee by filing a written Notice of Appeal with the City Manager or designee within five (5) working days after his/her receipt of the Final Notice of Discipline. The employee's appeal shall be heard by an impartial hearing officer selected in a manner mutually agreeable to the City Manager and the employee; if no agreement is reached the hearing officer shall be selected from a list of advisory arbitrators from the California State Mediation Conciliation Service or from a list agreed to between the City Manager and the employee. This will occur at a selection meeting, to be set by the Human Resources Director or his/her representative.

The arbitrator selection must occur within ten (10) working days after receipt of the appeal or receipt of a list of arbitrators as provided for in this section, unless otherwise agreed to by the parties. If the employee does not attend the arbitrator selection meeting, they must contact the Human Resources officer within five (5) working days and provide written good cause for missing this meeting. If no good cause is found or the employee does not contact Human Resources, the City will deem the appeal to have been waived.

Representation. The employee may be represented by his/her Association/Union representative, or his/her attorney.

Subpoenas / Reporting of the Hearing. The Hearing Officer shall issue subpoenas to compel the attendance of witnesses, if such be necessary at the request of either party. The hearing shall be recorded by a certified shorthand reporter.

Evidence. Oral evidence shall be taken only on oath or affirmation. Each party shall have the right to call and examine witnesses, to introduce exhibits, to cross-examine opposing witnesses on any matter relevant to the issue even though the matter was not covered in the direct examination, to impeach any witness regardless of which party first called him/her to testify, and to rebut the evidence against him/her.

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At the hearing, both the appealing employee and the City shall have the right to be heard and to present evidence. The hearing need not be conducted according to technical rules relating to evidence and witnesses. Any relevant evidence shall be admitted if it is the sort of evidence on which responsible persons are accustomed to rely in the conduct of serious affairs, regardless of the existence of any common law or statutory rules that might make improper the admission of such evidence over objection in civil actions. Hearsay evidence may be used for the purpose of supplementing or explaining any direct evidence. The rules of privilege shall be effective to the same extent that they are not or hereafter may be recognized in civil actions, and irrelevant and unduly repetitious evidence shall be excluded.

Expenses. The expenses for the hearing officer shall be borne equally by the City and the Union, and each party shall be responsible for expenses they incur. Expenses for recording services shall be borne equally by the City and the union, provided, however, that each party shall be responsible for any specialized or extraordinary services they might individually request. The parties may instead decide by mutual agreement to record the hearing electronically.

Hearing Officer Findings. After the close of the hearing the Hearing Officer shall prepare written advisory award and findings of fact and conclusions of law based on the evidence presented at the hearing, and shall present his/her findings to the City Manager and the employee within thirty (30) calendar days. In rendering an award, the Hearing Officer shall be limited to the express terms of this policy and shall not have the power to modify, amend or delete any terms or provisions of this policy. Failure of either party to insist upon compliance with any provision of this policy at any given time or times under any given set or sets of circumstances shall not operate to waive or modify such provision, or in any manner whatsoever to render it unenforceable, as to any other time or times or as to any other occurrence or occurrences, whether the circumstances are, or are not, the same.

Final Decision. The City Manager shall review the hearings officer's recommendation, but shall not be bound by the recommendation. The City Manager may adopt the hearing officer's recommendation in whole or in part, and the City Manager may also modify the findings contained in the hearing officer's recommendation. The City Manager shall notify the employee in writing regarding the City Manager's final determination. Such notice shall be sent to the employee not later than sixty (60) days after the City Manager's receipt of the hearing officer's recommendation.

The City Manager's decision shall be final and subject to review only by the courts under the procedures set forth in California Code of Civil Procedure section 1094.5. lZ/d t 2Ptity Council Agenda
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CHAPTER XX - PERFORMANCE EVALUATIONS
SECTION 1. GENERAL
Performance evaluation is the process of evaluating and recording the performance of each employee. The performance evaluation is best used:

A. To maintain a high level of efficiency or assist in raising efficiency by commending the employee.

B. To indicate to the employee those points in which he/she shows weak performance and suggest the proper means of raising his/her working performance to the standard level.

C. To inform the employee of good performance.

D. To encourage better working relationships and mutual understanding by letting the employee know where he/she stands with relation to City management's evaluation of his/her work.

E. To establish annual goals and tasks to be accomplished.

SECTION 2. RESPONSIBILITY FOR EVALUATION
The employee's supervisor is responsible for timely and proper preparation of the performance evaluation for each employee. The supervisor should carefully review the complete position description, and the goals and objectives for the employee, if any, before beginning each evaluation, to remind himself/herself of what should be expected from the employee.

SECTION 3. DISCUSSION WITH EMPLOYEE
The performance evaluation must be discussed with the employee. During the interview, as well as in the performance evaluation documentation, special attention should be given to discussing specific ways in which the employee can improve his/her performance. An opportunity should also be afforded the employee to comment and bring up any questions he or she may have
SECTION 4. SCHEDULE
Performance evaluations should be done on an annual basis. Evaluations for new employees are to be presented at the end of the first twelve (12) months, and annually thereafter.

Performance evaluations and discussions with the employee shall be completed within one week of the conclusion of the evaluation period.

In addition to the annual performance evaluation, supervisors should provide ongoing feedback to employees to acknowledge good performance and coach employees on areas of poor performance.

SECTION 5. APPEAL PROCEDURE
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It is the intent of the City to offer fair and equitable appeals procedures for employees' performance evaluations. Below are the official guidelines.

A. Employee and supervisor meet to review and discuss the employee's performance evaluation.

B. The employee may respond in writing to the contents of the evaluation. The employee must submit this response to the supervisor within ten (10) working days immediately following receipt of the evaluation. The decision shall be rendered in writing by the supervisor within fifteen (15) working days.

C. The decision of the supervisor may be appealed to Human Resources within ten (10) working days immediately following receipt of the decision. Human Resources shall respond within fifteen (15) working days and the decision of Human Resources shall be final.
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CHAPTER XXI - VEHICLE USE
The City of Yucaipa has an adopted Vehicle Use Policy to establish guidelines for the appropriate use of vehicles in the execution of City related business. This policy applies to all employees, officials, contractors, volunteers, or anyone else acting on behalf of the City.

SECTION 1. GENERAL PROVISIONS
A. City vehicles are available for the efficient and effective execution of City related business.

The use of City vehicles is a matter of public trust and requires all such employees to maintain a special awareness of that trust. Each employee must avoid a conflict or appearance of conflict between public employment and their private lives. They must avoid any action, whether or not specifically prohibited by this or other instructions or law, which results in, or can reasonably be expected to create, the appearance of wrongdoing. The Vehicle Use Policy shall be applicable to all employees except for those with whom the City has contractual obligations.

B. No passenger will be allowed in any City vehicle other than those whose presence is necessitated by official business, except where approval is given in advance by the Department Head.

C. Employees may be permitted to retain a City vehicle at their residence, subject to the conditions and provisions outlined in this policy. Employees who are permitted to retain a City vehicle overnight as a source of transportation to respond to emergencies and travel to and from work will not use it for any other purpose, allow others to use the vehicle, or allow others to ride as passengers in the vehicle without approval of the Department Head.

D. City vehicles must, at all times, be operated in a responsible and prudent manner in accordance with state and local laws.

E. Operators and occupants will utilize seat belts provided.

F. Employees will be personally responsible for any traffic violations issued to them while operating City vehicles.

G. Out -of -State use shall be approved by the City Manager, or designee.

SECTION 2. ACCIDENTS
A. If injuries occur, notify local law enforcement. If not injured, stay at the scene until all investigations have been completed. Immediately attempt to ascertain names and addresses of witnesses to the accident.

B. Give no information or sign anything except that is required by law (driver's license, vehicle registration) and do not sign anything for anyone except those persons representing the City of Yucaipa.
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C. Notify the Department Head as soon as possible, giving the location and the extent of damage.

SECTION 3. ASSIGNMENT OF VEHICLES
Category I: 24-hour retention
This amounts to a full-time assignment. Subject to the approval of the Department Head, employees authorized such use may retain their cars at home when off -duty, contingent upon the need to respond to emergencies and the location of residence.

Employees who reside outside of the City limits shall not be eligible for retention, pursuant to this category, without the written approval of the City Manager.

Relocating a residence beyond the City limits may result in an immediate revocation of the 24-hour retention privilege.

Category II: Duty hour retention
Vehicles assigned to a department. Use is limited to duty hours and vehicles are normally housed at approved City facility; vehicles may be occasionally driven home when it is in the City's best interest, with the approval of the Department Head.

No personal use of City vehicles is permitted.

SECTION 4. INSURANCE
A. Employees who use their own automobiles in the performance of their duties must carry automobile liability insurance at least equal to the minimum requirements of the California Vehicle Code. Employees who do not meet the above requirements shall not be permitted to use private vehicles on City business until such requirements are met.

Department Heads are responsible for enforcing this limitation. Proof of insurance is required before any privately owned vehicle can be authorized for City business, and shall be provided to Human Resources annually thereafter, no later than January 31 of each year or upon request.

B. In the event of an accident in the employee's personal vehicle, the employee is responsible for paying any deductibles the insurance company may require.

C. The City shall not be responsible for any increase in the employee's personal automobile insurance premium as a result of an accident.

D. If an employee's personal automobile insurance coverage is canceled, terminated, lapsed, or for any other reason curtailed, the immediate supervisor must be notified by the employee and the vehicle shall not be used for City business.

E. Should an employee using his/her privately owned vehicle on City business be involved in an accident resulting in injury or property damage, the employee's own insurance 1P2/089202658City Council Agenda
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carrier shall respond to defend the employee. Should a claim exceed the limits of the employee's liability insurance coverage, the City's liability insurance coverage program would respond in an excess capacity if the accident qualifies as a covered occurrence.

SECTION 5. DRIVER'S LICENSE
A. All City employees authorized to use City owned or privately owned vehicles on City business must possess a valid California driver's license and provide proof of licensing upon hire.

B. All City employees must maintain a driver's license appropriate for the class of vehicle to be driven.

C. An employee whose driver's license is suspended or revoked for any reason must notify their supervisor no later than the first workday following the suspension or revocation of their driver's license. Such employee shall not be allowed to operate any City owned or privately owned vehicle on City business.

D. Employees who possess temporary driving permits or hardship licenses shall not be permitted to operate City or privately owned vehicles in the performance of office City duties.

SECTION 6. REVIEW OF DRIVING RECORD
A. The City shall enroll employees that operate City owned or privately owned vehicles on City business in the Department of Motor Vehicles (DMV) Pull Notice Program. When a vehicle operator has received a violation, the DMV assigns points according to the type of violation, and automatically sends notification to the City.

B. In compliance with Vehicle Code Section 1808.47, all information received from the DMV shall be used solely for the intended purpose and kept in loved storage. Under no circumstances shall addresses or other information be given to a third party.

C. Employees who have an accumulation of four or more points in a 12-month period, or six in a 24-month period, or eight in a 36-month period, may have City driving privileges suspended at the discretion of the Department Head. Human Resources shall notify the Department Head when a driving record meets this threshold.

D. Employees involved in additional preventable accidents of have a disqualifying action taken against their driver's license shall be subject to disciplinary action, the severity of which will be determined by the nature of the offense and the employee's past driving and disciplinary action records.

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vehicle in the performance of official City business shall be subject to disciplinary action up to and including suspension of City driving privileges.

F. Any conviction resulting from driving while under the influence of drugs or alcohol (DUI) or refusal to submit to a lawful roadside sobriety test shall result in disciplinary action up to and including suspension of City driving privileges.

G. Intentional abuse, moving violations, reckless operations, or negligent actions while operating any vehicle may result in the suspension of the employee's driving privileges, and is grounds for further disciplinary action.

H. Temporary or permanent suspension of City driving privileges for employees whose position requires operation of a vehicle shall be considered a loss of the ability to perform an essential job function.

I. If an employee has City driving privileges suspended, the City shall attempt to arrange for the employee to perform the essential functions of the job. If such accommodation is not possible or created an unreasonable hardship for the City or coworkers, loss of City driving privileges shall be considered just cause for reassignment to a position that does not require operation of a vehicle at a pay rate commensurate with that position. If no such position is open, the employee may be accommodated with approved leave or terminated.

SECTION 7. STORAGE OF VEHICLES
A. City Storage Locations. City vehicles, other than Category I, must be parked overnight at approved storage locations. Permission to garage at other locations must be obtained from the Department Head.

B. At Home. City vehicles authorized to be garaged at private residences will be stored off the street and undercover, if possible.

SECTION 8. VIOLATIONS, RULES, AND REGULATIONS
Failure to comply with any of these rules and regulations will be subject to disciplinary action, up to and including termination.

SECTION 9. USE OF ELECTRONIC DEVICES
Employees shall refrain from operating cellular devices, laptop computers, tablets, navigational devices, and any other device that may cause vehicle operator distraction while operating a City owned pool or privately owned vehicle in the course of conducting City business. Such employees shall make every attempt to properly park their vehicle or use a hands -free device when using such equipment.
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CHAPTER XXII - TRAVEL
SECTION 1. GENERAL
Employees are expected to exercise good judgment in the use of City funds while on official travel to minimize the total cost to the City. All employees, with prior written approval of their Department Head, shall be eligible for a travel expense allowance/reimbursement as specified by the following:

A. Local Travel. Expense claims for use of private automobiles must be submitted to Human Resources for approval. Such use will be reimbursed at the standard mileage rate as set by the IRS for all business miles. Mileage will be calculated round-trip from City Hall to the location(s). if an employee drives his/her own vehicle, they must provide proof of adequate liability insurance.

B. Out of Town Travel. Employees will make reservations for travel covered by this policy and the City will prepay for transportation, registration, and lodging whenever possible.

If an employee wishes to make his/her own arrangements, or prepaying for transportation, registration, or lodging is not available, the employee will be reimbursed subject to the restrictions below. If, in the judgement of Human Resources, the estimated expense for contemplated travel out of the City is too high to expect the employee to finance the trip and be reimbursed upon their return, Human Resources may authorize advance payment of the estimated amount to the employee, to be reconciled upon his/her return. The employee must immediately reimburse the City for any amount of such an advance for which there is no receipt, or which does not meet the requirements of this policy. The advance shall not exceed $150/day of travel.

1. Use of personal vehicles for trips out of town may be approved by Human Resources when use of commercial transportation is not practical. Compensation for mileage is not to exceed airfare cost.

2. Employees shall use government or group rates for transportation whenever available. If such rates are not available, employees shall be prudent in booking travel to find the lowest rate possible to serve the purpose of traveling and all such travel must be in coach.

3. Airport shuttles, public transit, and/or ride -sharing services should be used whenever available. Rental vehicles are only permitted when other transportation is unavailable or when it is the most economical mode of transportation. Advance reservations should be made whenever possible.

4. When lodging to be reimbursed is for an organized conference, the reimbursement cannot be more than the group rate published by the conference, assuming it is available at the time the reservation is made. If the group rate is not available (or there is no group rate), then the employee should seek the government rate. If neither the group nor the government rate are available, the maximum which may be paid per night for lodging in California is $300, or up to $500 in higher cost areas, unless approved in advance by the City Manager.
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5. Expenses for meals will be reimbursed at actual costs; however, reimbursement shall not exceed the per diem rates set forth by the U.S. General Services Administration.

There will be no reimbursement for the cost of alcohol, or for spouse/guest meals.

6. When an employee takes a spouse or other guest on an official trip, the employee will be personally responsible for all of the guest's expenses and will be reimbursed only for the expenses the employee would have incurred traveling alone. All reimbursements pursuant to this policy will be shown on a separate itemized receipt attached to the expense statement.

C. Pay for Travel. For non-exempt (hourly) travelers, required travel time to the event on workdays during normal working hours will be counted as time worked. Generally, travel time to the event on City business is limited to the actual dates of a function plus reasonable travel time, not to exceed a maximum of twenty-four (24) hours before and/or after the function. No overtime will be provided for travel time to and from the event, other than that mandated by the Federal Fair Labor Standards Act ("FLSA") requirements. Supervisors and employees must be aware of the FLSA requirements when arranging travel for all non-exempt (hourly) travelers. Travel -related overtime in connection with travel on City business requires authorization from Human Resources.

D. Extended Travel. For in -state, out-of-state, and international travel, upon prior approval by their supervisor, the employee may stay in advance or stay beyond the time required for business purposes. Such time must be charged to an available leave balance, such as vacation, for the individual traveler. If the extended stay requires the use of the traveler's leave balances, the usage of these leave balances must be pre -approved by the employee's supervisor.

SECTION 2. ENFORCEMENT
Misuse of public resources or falsifying expense reports in violation of this policy may result in any, or all, of the following:
• Discipline up to and including termination.
• Loss of reimbursement privileges.
• Payment of restitution to the City.
• Civil penalties.
• Prosecution for misuse of public resources.
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CHAPTER XXIII - PROFESSIONAL DEVELOPMENT
SECTION 1. TRAINING
Employees of the City are eligible to request specialized training in the form of symposiums, special courses, forums, professional association meetings, etc., at the City's expense.

SECTION 2. TUITION REIMBURSEMENT PROGRAM
The City of Yucaipa believes that formal education has a positive impact on an employee's contributions to the City. The City supports self -development and education efforts by providing reimbursements for many of the expenses associated with continuing education courses and/or programs through this Tuition Reimbursement Program.

A. Eligibility. Any regular, full-time employees who have completed one continuous year of full-time employment, have passed probation, and are not under a Performance Improvement Plan may be eligible for this Tuition Reimbursement Program. Employees may pursue a degree or professional certification, or take individual college credit courses, or continuing education courses, provided the course of study reasonably contributes to the employee's professional development, pertains to a legitimate function of municipal government, and the City approves the course(s).

An employee must secure a passing grade of"B," or its equivalent, or obtain a certification to receive any reimbursement. Expenses may be validated by receipts and a copy of the final grade or certification received.

B. Reimbursement Limit. The City may reimburse an employee up to $1,500.00 per fiscal year for tuition and/or books for job related or career development coursework.

Additionally, the City may match an employee's cost for tuition and/or books up to $1,500.00 per fiscal year, for a total City reimbursement amount of up to $3,000.00 per fiscal year.

C. Procedure:

1. Prior to enrolling in any course, an employee requesting Tuition Reimbursement must submit a Tuition Reimbursement Request Form, along with a cost estimate, to the employee's Department Head.

2. The Department Head will assess the cost and course(s), taking into account the employee's current and future assignments and potential impact on the employee's work responsibilities.

3. Upon Department Head approval, the form must be submitted to Human Resources for pre -authorization by the City Manager.

4. No later than 30 days after successful completion of the approved coursework, the employee shall submit to Human Resources proof of reimbursable expenses and evidence of a passing grade or certification.
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5. Human Resources will coordinate the reimbursement with the Finance Department. 12/68)`2625ity Council Agenda
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CHAPTER XXIV - EMPLOYEE STANDARDS OF CONDUCT
Employees are required at all times to conduct themselves in such a manner as to reflect no discredit upon the City of Yucaipa.

SECTION 1. CODE OF ETHICS AND CORE VALUES
It is the desire of the City of Yucaipa to perform its governmental responsibilities in a manner that fosters public trust and confidence. This is accomplished with the underlying premise that public service is a matter of great public trust and not one to be taken lightly. The citizens of the City of Yucaipa are entitled to responsible, fair, and honest local government which has earned the public's full confidence for integrity. The proper operation of democratic government requires a framework in which decision makers are independent, impartial, and accountable to the citizens they serve.

A. Purpose.

The adoption of a Code of Ethics memorializes the value placed on ethical behavior, as identified by AB 1234, and strives to accomplish the following:
• Establishes high standards of ethical conduct for all City officials, both appointed and elected;
• Provides an ongoing source of guidance to City officials in the day-to-day service to the City;
• Promotes and maintains a culture for positive, ethical behavior by providing training and education;
• Promotes public confidence in the integrity of the governance and administration of the City;
• Requires reasonable public disclosure of financial interest that may influence, or be perceived to influence, the actions of City officials, both elected and appointed, with the goal of maximizing public accountability;
• Identifies a series of core values to which the organization will strive to adhere; and • Provides value to citizenship and increases the quality of the individual's response to membership in the community.

B. Policy Statement.

The City of Yucaipa is committed to conducting its business in a fair, open, efficient, and accountable manner. Public officials and employees shall conduct their public and private actions and financial dealings in a manner that shall present no apparent or actual conflict of interest between the public trust and that private interest. Each official and employee is assumed and expected to act in accordance with all laws and codes of ethics that may apply to his or her position, as well as striving to avoid even an appearance of 12/0GE
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impropriety in the conduct of his or her office or business. Each employee should be informed of this Code of Ethics and meet its requirements.

C. Scope.

The Code of Ethics shall apply to all City officials, whether elected or appointed, including Councilmembers, Commission and Committee members, regular and temporary employees, volunteers and employees of public agencies and other organizations with which the City contracts for services.

The Code of Ethics is intended to work in concert with, and shall not be in conflict with, federal and state laws, City ordinances and policies, both administrative and those adopted by Council. These local policies include, but are not limited to, the City's Purchasing Policies and Procedures, Personnel Rules, Conflict of Interest Code, Fraud Policy, and other policies that are intended to govern responsible behavior in the performance of public duties. As a result, actions violating the Code of Ethics may also violate one, or more, of the other City adopted policies and, as such, may be subject to disciplinary action, up to and including termination, as outlined in that particular policy.

D. Core Values
The Code of Ethics asserts the following core values as essential to the standards of behavior to which the City of Yucaipa shall aspire:

1. Honesty - (Trustworthiness, Honor, Integrity, Dependability, Truthfulness) Honesty implies a refusal to lie, steal, or deceive in any way.

2. Lawfulness - (Ethical) Compliant with the laws of the United States of America, State of California, and the City of Yucaipa, including City ordinances and policies, both administrative and those adopted by the City Council including, but not limited to, laws pertaining to conflicts of interest, election campaigns, financial disclosures, employer/employee responsibilities, open processes of government, disbursement of public funds.

3. Respectfulness - (Active Communication, Civility, Responsive Public Service) For the City of Yucaipa, respect is a state of treating others with high regard, as demonstrated by:
• Extending courtesy and civility, even in times of disagreement; • Maintaining confidentiality;
• Being sensitive to other people's time;
• Being careful with the public's property;
• Actively engaging in effective two-way communication; and • Demonstrating responsive public service.
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4. Fairness - (Due Process, Objectivity, Impartiality) Fairness is marked with impartiality and honesty. The City of Yucaipa values fairness and shall strive to demonstrate that by:
• Ascribing to the theory that all will be treated equitably; • Acknowledging the value of the citizen's right to know; • Encouraging public input and listening to all sides;
• Honoring due process;
• Making impartial decisions, using relevant and consistent criteria; • Caring for special needs, giving priority to merit;
• Refraining from taking any special advantage of services, opportunities, or public resources for personal gain; and
• Refraining from accepting gifts, favors, or promises of future benefits which might compromise or tend to impair independence of judgment or action.

5. Teamwork - (Valuing Diversity, Open -Mindedness, Collaboration) The City of Yucaipa shall emphasize teamwork which requires each to actively participate, while subordinating personal agendas for the efficiency of the whole. This requires recognition that good ideas and better solutions can come from anyone and that there is value in diversity.

6. Stewardship - (Fiscal Responsibility, Environmental Conservation, Vision) The City of Yucaipa is committed to being a leader in the area of stewardship where the community's financial, environmental, and cultural resources are fostered, protected, and conserved and managed well. As a steward of the public trust, representatives understand that the community expects each to serve with dignity and respect for the position associated with that public trust.

7. Accountability - (Responsibility) The City of Yucaipa shall be prepared to give an account for its actions relative to the governance to which it has been entrusted.

Representatives are willing to explain actions taken and decisions made and will give and receive constructive criticism, accept consequences, and engage in continuous improvement.

E. Training
Effective January 1, 2006, State law (AB1234) requires (among other things) that local officials that receive compensation, salary, stipends, or expense reimbursements must receive training in public service ethics laws and principles every two years. The requirement applies not only to the governing body of a local agency, but also commissions, committees, boards, or other local agency bodies, whether permanent or PAGE 77
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temporary, decision -making, or advisory. The City of Yucaipa values the training associated with AB1234 and shall pursue compliance for all affected positions, as appropriate.

In addition to the AB1234 training, the City of Yucaipa shall be responsible for providing relevant training for all affected parties, as may be determined by the City Manager, or his designee.

SECTION 2. ANTI -HARASSMENT AND DISCRIMINATION POLICY
The City strictly prohibits and has "zero tolerance" for discrimination and harassment in any phase of employment, including but not limited to recruitment, testing, hiring, upgrading, promotion/demotion, transfer, layoff, termination, rates of pay, benefits, and selection for training. This includes sexual harassment (which includes harassment based on sex, pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), as well as harassment, discrimination, and retaliation based on such factors as race, color, religion, religious creed (including religious dress and religious grooming practices), sex, national origin, ancestry, citizenship, age (40 years and older), mental disability and physical disability (including HIV and AIDS), legally -protected medical condition or information (including genetic information), protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), military and/or veteran status, service, or obligation, reserve status, national guard status, marital status, domestic partner status, gender, gender identity (including transgender identity), gender expression (including transgender expression), because an individual has transitioned (to live as the gender with which they identify), is transitioning, or is perceived to be transitioning), sex stereotyping, sexual orientation, status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, engaging in protected communications regarding employee wages or otherwise exercising rights protected under the California Fair Pay Act, requesting a reasonable accommodation on the basis of disability or bona fide religious belief or practice, or any other basis protected by federal, state, or local laws.

Discrimination and Harassment Defined. Discrimination and harassment may consist of offensive verbal, physical, or visual conduct when such conduct is based on or related to an individual's sex or membership in one of the above -described protected classifications, and:
(1) Submission to the offensive conduct is an explicit or implicit term or condition of employment; (2) Submission to or rejection of the offensive conduct forms the basis for an employment decision affecting the employee; or (3) The offensive conduct has the purpose or effect of unreasonably interfering with an individual's work performance or creates an intimidating, hostile, or offensive working environment.

Examples of Sexual Harassment. For the purpose of clarification, examples of what may constitute prohibited sexual harassment include, but are not limited to, the following:
• Making unsolicited sexual advances including, but not limited to, written, verbal, physical, or visual contact with sexual overtones. (Written examples: suggestive or obscene letters, notes, invitations. Verbal examples: derogatory comments, slurs, jokes, 12/ g.'2S Pity Council Agenda
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epithets. Physical examples: touching, assault, blocking or impeding access, leering gestures, display of sexually suggestive objects or pictures, cartoons, or posters.) • Continuing to express sexual interest after being informed that the interest is unwelcome. (Reciprocal attraction is not considered sexual harassment.) • Making reprisals, threats of reprisal, or implied threats of reprisal following a negative response (for example, implying or actually withholding support for an appointment, promotion, or change of assignment; or suggesting a poor performance report will be prepared).
• Engaging in implicit or explicit coercive sexual behavior which is used to control, influence, or affect the career, salary, or work environment or another such employee. • Offering favors or employment benefits, such as promotions, favorable performance evaluations, favorable assigned duties or shifts, recommendations, reclassifications, etc., in exchange for sexual favors. (Similar conduct when applied to other protected classes such as race, color, creed, national origin, age, disability, medical condition, religion, sexual orientation, or marital status may constitute harassment and violation of this Policy. For example, racial jokes or degrading comments about age or ethnic background can constitute harassment under this policy). Accordingly, in order to avoid the risk of discipline, such acts should be avoided in all circumstances.

Internal Complaint Procedure. Any applicant or employee who believes that he or she has been the victim of sexual or other prohibited discrimination or harassment by co-workers, supervisors, clients or customers, visitors, vendors, corporate officers, or others must immediately notify their supervisor of the alleged conduct. If the employee believes that, for any reason, their supervisor is the source of the conduct or is biased, the employee may submit a complaint to Human Resources.

Internal Investigation and Resolution. Following receipt of a harassment grievance, the City shall begin an immediate and thorough investigation to determine if sexual or other harassment has occurred. The investigation shall be conducted in an impartial manner and all information shall be maintained confidential to the extent possible. After full consideration of all relevant facts and circumstances involving the inquiry, a timely decision will be made by the City and appropriate disciplinary or other action will be taken, up to and including termination of employment.

Prohibition Against Retaliation. Retaliation against anyone for opposing conduct prohibited by the City's anti -harassment policies or for filing a complaint with or otherwise participating in an investigation, proceeding, or hearing conducted by the City, or any authorized governmental agency is strictly prohibited and may subject the offending person to, among other things, disciplinary action, up to and including, termination of employment.

External Reporting. In addition to the City's internal complaint procedure, an employee may file a complaint with the California Department of Fair Employment and Housing or the U.S.

Equal Employment Opportunity Commission. Under California law, the Fair Employment and Housing Commission (FEHC) may order an employer to hire or rehire a victim of sexual 12/08/2D25 City Council Agenda
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harassment with back pay, and to provide the victim with monetary damages. The FEHC may also provide affirmative or prospective relief to prevent the recurrence of unlawful practices, including awards for back pay, reimbursement of out-of-pocket expenses, cease and desist orders, posting of notices, and other similar relief.

Harassment Prevention Training. The City is required to provide one (1) hour of sexual harassment and abusive conduct prevention training to nonsupervisory employees and two (2) hours of sexual harassment and abusive conduct prevention training to supervisors and managers once every two years.

SECTION 3. DRESS CODE
The City of Yucaipa desires to project a positive and professional image. Employees are expected to dress in a professional manner that is appropriate to their position and job tasks being performed.

A. Business Dress Policy. Business attire shall be worn when there is a need to present a more professional appearance for meetings or special events.

B. Return of Clothing upon Termination. When employment terminates, uniforms and any other City equipment which the employee possesses must be returned in good condition.

SECTION 4. SMOKING POLICY
The City of Yucaipa prohibits the use of tobacco products, including smokeless tobacco products (i.e., chewing tobacco, etc.) and vaping in City vehicles, inside City -owned or occupied buildings, and within 20 feet of entrances, exits, and open windows of City -owned or occupied buildings.

SECTION 5. DRUG AND ALCOHOL USE POLICY
The City of Yucaipa generally prohibits its employees from using alcohol or drugs in connection with their employment, as it constitutes a threat to the safe and efficient performance of employee's duties. Employees shall not be under the influence of any controlled substance or alcohol while on the job, including but not limited to psychoactive cannabis (with or without prescription) or any other substance which could impair the employee's ability to safely and effectively perform the functions of their particular job.

Although Proposition 64 (2016) legalized use of recreational marijuana in California, the City still will find a positive test for psychoactive cannabis as a valid basis for discipline, up to and including termination of employment. (Employees who are taking lawful medications pursuant to a physician's prescription, except in the case of medical marijuana, who has also certified that they may efficiently perform their duties without jeopardizing the health or safety of others will not be considered to have violated this policy for taking such prescription medicine).

A. Prohibitions. The following conduct is prohibited and may result in discipline, up to and including termination:

1. Using alcohol or using or possessing other controlled substances while on duty. 12/08/2025 City Council Agenda
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10 2. Reporting for duty or remaining on duty when the employee used any controlled substances, except if the use is pursuant to the instructions of a physician who has advised the employee that the substance does not adversely affect the employee's ability to safely operate a vehicle or otherwise perform the employee's job.

3. Reporting for duty or remaining on duty if the employee tests as having a blood alcohol concentration of 0.04 or greater.

4. Reporting for duty or remaining on duty if the employee tests positive for controlled substances (including, but not limited to, psychoactive cannabis, whether prescribed or not).

5. Refusing to submit to any alcohol or controlled substances test required by this Policy. An employee who refuses to submit to a required drug/alcohol test will be treated in the same manner as an employee who tested 0.04 or greater on a blood alcohol test or tested positively on a controlled substances test. A "refusal to submit" to an alcohol or controlled substances test required by this policy includes, but is not limited to:
• A refusal to provide a urine sample for a drug test.
• An inability to provide a urine sample without a valid medical explanation. • A refusal to complete and sign the breath alcohol testing form, or otherwise to cooperate with the testing process in a way that prevents the completion of the test.
• An inability to provide breath or to provide an adequate amount of breath without a valid medical explanation.
• Tampering with or attempting to adulterate the urine specimen or collection procedure.
• Not reporting to the collection site in the time allotted by the supervisor or manager who directs the employee to be tested.
• Leaving the scene of an accident without a valid authorization.

B. Reasonable Suspicion Testing. All employees may be required to submit an alcohol or drug test if a supervisor has reasonable suspicion to believe the employee is under the influence of alcohol or controlled substances. Reasonable suspicion alcohol and drug testing will generally be administered within two hours of the observation. If not, the supervisor should provide written documentation as to why the test was not promptly conducted. The supervisor must document observation of the following behaviors:

1. A pattern of documented abnormal or erratic behavior.

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2. Direct observation of drug or alcohol use, or information provided by a reliable and credible source that an employee has engaged in drug or alcohol use.

3. Presence of the mental or physical symptoms of drug or alcohol use (e.g., glassy or bloodshot eyes, alcohol odor on breath, slurred speech, poor coordination, and/or reflexes).

4. A work -related accident in conjunction with other facts which together support reasonable cause.

C. Consequences of Failing an Alcohol or Drug Test. A positive result from a drug or alcohol test may result in disciplinary action, up to and including termination, even for a first offense. The City also reserves the right to discipline or terminate an employee convicted of an offense which involves the use, distribution, or possession of illegal drugs. If an employee is not terminated, the employee:

1. Must be removed from performing any job function and immediately placed in an unpaid status.

2. Must submit to an examination by a substance abuse professional. Upon a determination by the substance abuse professional, the employee may be required to undergo treatment for his or her alcohol or drug abuse. The City is not required to pay for this treatment.

3. Shall not be returned to his or her former position until the employee submits to a return -to -duty controlled substance and/or blood alcohol test (depending on which test the employee failed) which indicates an alcohol concentration level of less than

0.02 or a negative result of a controlled substance test.

4. Will be required to submit to unannounced follow up testing and possibly other conditions if he or she has been returned to his or her position.

D. Compliance with State or Federal Law. At all times, the City will comply with current applicable state or federal laws concerning drug and alcohol testing. Issues or inconsistencies that are not addressed in this policy will be determined by referring to state or federal law and regulations governing drug and alcohol testing. The City reserves the right to make changes to this policy at any time, for the purpose of complying with state or federal law or regulation as it exists now or as it may be amended.

E. An employee is required to notify their supervisor when any medications or drug they are taking could create an unsafe and dangerous satiation. In the event there are questions regarding an employee's ability to safely and effectively perform assigned duties when using such medications or drugs, clearance from a physician designated by the City will be required. If an employee is prescribed medication or drugs in relation to a work -related injury or illness, the doctor treating the employee for the work -related injury or illness shall provide the required clearance.

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SECTION 6. USE OF CONFIDENTIAL INFORMATION
City employees shall not use confidential information acquired by or available to them in the course of their employment with the City for personal gain or for personal, non -City business -related reasons. City employees and officials shall uphold the public's right to know, and in accordance with the Brown Act, uphold the public's right to know not only the decisions taken, but also the deliberations which shape public policies.

SECTION 7. CONFLICTS OF INTEREST
City employees are prohibited from making, participation in making, or attempting in any way to use their official position to influence a City decision in which the employee knows or has reason to know they have a financial interest as defined by law. For example, City employees shall not make personal investments nor maintain any direct or indirect interest in enterprises, activities, or entities which they have or have reason to believe may be involved in decisions or recommendations to be made by them or persons under their supervision, or which may create a conflict between their private interests or may impair their independence of judgment in the accomplishment of their official duties. If, however, persons in the public service have financial interests in matters coming before them, or before the department in which they are employed, they shall remove themselves from making, participating in the making, or seeking to influence any decision regarding such matter. Employees who are designated in the City's Conflict of Interest Code shall file the appropriate disclosure statements required under State Law.

SECTION 8. OFFICIAL BADGE OR INSIGNIA
No City employee who uses a badge or insignia as evidence of his/her authority shall allow it to be used by any other individual. Neither shall the City employee use his/her badge or insignia in any way to advance a private interest. Any infraction of this rule may result in immediate disciplinary action by the Department Head concerned.

Badges may be issued to certain classifications of employees, for the purpose of formally recognizing official activities performed by those public employees, including, but not limited to, Code Enforcement Officers and Public Works Rangers. The authorization of said badges is subject to the conditions set forth in this policy. It is the sole responsibility of the employee to maintain control of the badge which was issued to him or her. Badges shall never be loaned to anyone and shall never be left unattended. In the event a badge is lost, it is the employee's responsibility to notify the direct supervisor immediately so that the appropriate security actions can be taken. Badge holder is responsible for the cost of the replacement badge and any associated damage or losses should the badge be lost, stolen, or misused while in the badge holder's possession.

Badge is to be returned to the direct supervisor immediately upon completion of employment with the City of Yucaipa or upon the request that the badge be returned. If the employee is unable to return the badge to the direct supervisor, the employee must contact Human Resources for instructions.

Failure to comply with these requirements may result in the badge being revoked or disciplinary action, up to and including termination of employment. The City reserves the 12%08 2 22 ity Council Agenda
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right to revoke the badge at any time, for failure to obey the rules and regulations set forth in this policy.

SECTION 9. ALARM CODES, KEYS AND ELECTRONIC ENTRY DEVICES Entry or security alarm codes, facility keys, and/or electronic entry devices are provided to employees and contracted partners as a courtesy of employment/contract with the City of Yucaipa. The protection and security of the information contained within City facilities is of paramount importance.

Entry or security alarm codes shall never be shared with anyone, including other City staff or contractors, and shall be protected from discovery by any person. If, for any reason, an employee's entry or security alarm code is discovered by anyone, it is the employee's responsibility to notify their supervisor immediately so that the code can be cancelled and a new code issued.

Facility keys and/or electronic entry devices shall never be loaned to anyone and shall never be left unattended. If an employee's key(s) or electronic entry device(s) is lost, it is the employee's responsibility to notify their immediate supervisor so that the appropriate security actions can be taken.

Key(s) or electronic entry device(s) is to be returned immediately upon completion of employment with the City of Yucaipa or upon the request that the key(s) or electronic entry device(s) be returned. Key(s) or electronic entry device(s) shall be returned to the employee's immediate supervisor. If an employee is unable to return the key(s) or electronic entry device(s) to their supervisor, Human Resources should be contacted for instructions.

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PERSONNEL POLICIES & PROCEDURES MANUAL ACKNOWLEDGEMENT
I acknowledge receipt of the City of Yucaipa Personnel Policies and Procedures Manual (Manual) and warrant and represent that I have read and understand the document. I had an opportunity to ask questions and receive clarification from the City regarding conditions of employment, policies, and rules contained in this Manual. I agree to observe and abide by the conditions of employment, policies, and rules contained in this Manual.

I understand that the City retains the rights that include, but are not limited to, the exclusive right to determine the mission of its constituents, commissions, committees, and boards; set standards of service; manage the City's schedule of working hours; establish, modify, or change work schedules or standards; determine the procedure and standards of selection for action; relieve its employees from duty because of lack of work or for other legitimate reasons; maintain the efficiency of operations; determine the methods, means, and personnel by which operations are to be conducted; determine the content of job classifications; take all necessary action to carry out its mission in emergencies; and exercise complete control and discretion over its organization and the technology of performing its work.

I understand that the City has the right to make decisions involving employment as needed in order to conduct its work in a manner that is beneficial to the employees and the City.

I understand and agree that nothing in the Manual creates or is intended to create a promise or representation of continued employment
I understand that if I violate the rules, policies, and procedures set forth herein that I may be subject to discipline, up to and including termination of my employment. This Manual supersedes all prior agreements, understandings, and representations concerning my employment. I understand that if I have questions regarding the Manual, I can discuss them with Human Resources.

EMPLOYEE NAME:

EMPLOYEE SIGNATURE DATE
The signed, original copy of this acknowledgement shall be given to Human Resources to be filed in your personnel file.
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PUBLIC EMPLOYEE OATH

OATH OR AFFIRMATION OF ALLEGIANCE

FOR CIVIL DEFENSE WORKERS AND PUBLIC EMPLOYEES
I do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter.

DISASTER SERVICE WORKER NOTICE
Disaster Service Worker Notice: Per Government Code Section 3100 et seq., I understand that all public employees are hereby declared to be disaster service workers subject to disaster service activities as may be assigned by my supervisor or other Management staff.

EMPLOYEE NAME:

EMPLOYEE SIGNATURE DATE
The signed, original copy of this acknowledgement shall be given to Human Resources to be filed in your personnel file.

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ATTACHMENT 3
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RESOLUTION NO. 2025-60

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YUCAIPA, CALIFORNIA, RESCINDING RESOLUTION NO. 2025-26, AND

ADOPTING THE REVISED MANAGEMENT, SUPERVISORY, AND

CONFIDENTIAL EMPLOYEE SALARY, BENEFIT, AND

CLASSIFICATION PLAN
WHEREAS, it is necessary for the efficient operation of the affairs of the City that the City Council adopt a pay and classification plan; and
WHEREAS, the City recognizes that it is necessary from time to time to amend the salary resolution to accommodate changes in classification, salary ranges, benefits, position titles, and other terms of employment.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YUCAIPA HEREBY RESOLVES AS FOLLOWS:

Section 1. The above recitals are true and correct.

Section 2. Resolution No. 2025-26 is hereby rescinded.

Section 3. The City Manager classification is included on the Schedule of Authorized Positions effective January 5, 2026.

Section 4. The Interim City Manager classification is included on the Schedule of Authorized Positions until December 31, 2025, at which time it will be removed.

PASSED, APPROVED and ADOPTED this 8th day of December, 2025.

Jon Thorp, Mayor
ATTEST:

Ana V. Sauseda, MMC
Director of General Services/City Clerk
12/08/2025 City Council Agenda
218

EXHIBIT A

CITY OF YUCAIPA

MANAGEMENT, SUPERVISORY, AND CONFIDENTIAL UNIT SALARY SCHEDULE (Effective December 8, 2025)
Count
1 Position
Accountant (C)
Grade
26 1
Accounting Supervisor
Accounting Manager
36 43
1 Assistant City Engineer
53 1
Assistant City Manager
63 3
Assistant Engineer
Associate Engineer
30 38
1 City Manager (contract)
Annual - $290,000
1 Code Enforcement Supervisor
31 3
Community Services Supervisor
28 1
Construction Engineer
38 1
Deputy City Clerk / Deputy Rent Administrator / Records Technician (C) 35 1
Deputy Director of Community Development / City Planner 53 1
Deputy Director of Finance
53 1
Deputy Director of Public Works
53 1
Director of Community Development
57 1
Director of Community Services
61 1
Director of Development Services / City Engineer
62 1
Director of Finance
62 1
Director of General Services / City Clerk
54 1
Housing & Economic Development Analyst
30 1
Human Resources & Risk Manager
46 1
Human Resources Assistant (C)
19 1
Interim City Manager (contract)
Annual - $280,817
1 IT Manager
47 1
Network Administrator
36 1
Procurement Analyst
30 1
Public Safety Manager
43 1
Public Works Analyst
30 1
Recreation Superintendent
43 1
Senior Executive Assistant
42 1
Senior Management Analyst (C)
42 12/08/2025 City Council Agenda
219

ATTACHMENT 4
12/08/2025 City Council Agenda
220

CITY OF YUCAIPA

MULTI -YEAR PROPOSAL TO YCEA
OCTOBER 30, 2025
The current Memorandum of Understanding (MOU) between the City of Yucaipa (City) and the Yucaipa City Employees Association (YCEA or Association), adopted by the City Council Resolution No. 2023-16, covering the period July 1, 2023 through June 30, 2025 expired June 30, 2025. YCEA currently represents 25 different job classifications.

Pursuant to the Meyer-Millias-Brown Act ("MMBA") (Gov't Code Section 3500 — 3511) and the City's Employer -Employee Relations Resolution No. 90-061, the labor relations representatives of the City and the Association commenced labor negotiations during the spring of 2025.

On June 23, 2025, the City adopted Resolution No. 2025-26, agreeing to the negotiated financial elements. Subsequently, the City and the Association confirmed clean-up edits and language revisions to the successor MOU. Negotiated items were added to the Personnel Policies and Procedures Manual (Manual).

The City and the Association have reached a Tentative Agreement on the deal terms for a successor MOU covering the period July 1, 2025 through June 30, 2027, which is represented by the attached documents [Attachment — MOU YCEA 2025 Final. Attachment — 2025 Yucaipa Personnel Policies and Procedures Manual Final].

In addition, any language that has a sunset will be deemed of no further force and effect. The following deal terms were ratified by the Association, but remain subject to formal approval/adoption by the City Council per the MMBA and specifically California Government Code Section 3505.1, which provides:
"If a tentative agreement is reached by the authorized representative of the public agency and a recognized employee organization or recognized employee organizations, the governing body shall vote to accept or reject the tentative agreement within 30 days of the date it is first considered at a duly noticed public meeting. A decision by the governing body to reject the tentative agreement shall not bar the filing of a charge of unfair practice for failure to meet and confer in good faith. If the governing body adopts 12/08/2025 City Council Agenda
221

the tentative agreement, the parties shall jointly prepare a written memorandum of understanding."
12/08/2025 City Council Agenda
222

This
summary of the tentative
Provision
agreement is subject to ratification by the YCEA members and by the City Council.

Proposal Summary
the adoption
Article/Policy
INDEX
Updated to reflect changes.

1. Recognition
YCEA address updated
Article 1

2. Implementation
Effective 7/1/2025
Article 2

3. Term
Duration of MOU:
2-year term (7/1/2025 through 6/30/2027)
Article 3

4. Authorized
Agents
YCEA address updated.

Article 4

5. City Rights
No changes.

Article 5

6. Employee Rights
No changes.

Article 6

7. Scope of
Representation
No changes.

Article 7

8. Dues Checkoffs
Language updated to reflect current practice & changes due to Janus decision.

Article 8

9. Compensation
and Wages
Salary Adjustments:
• Salary Increases:
o First full pay period of July 2025 — 2.5% salary
increase to all employees & classifications.
o First full pay period of July 2026 — 2.5% salary
increase to all employees & classifications.
• Moved benefit language to Article 10.
• City Holidays:
o Changed floating holiday from 2 to 1.
o Cleaned -up language.
• On -Call Compensation and Call -Back Pay:
o Replaced "Standby" with "On -call".
o Added non-exempt remote active -duty
language and one (1) hour of minimum
compensation.
o Accrual increased from eight (8) hours to ten
(10) hours of earned compensatory time for
each week of on -call pay.

Article 9
12/08/2025 City Council Agenda
223

10. Cafeteria Plan /
Flexible Benefits
Plan
Health Benefits:
• Language moved from Article 9 (Cafeteria Plan /
Flexible Benefits Plan).
• Language updated to remove outdated/obsolete
language.
• Cafeteria Plan /Flexible Benefits Plan Contributions:

Effective 7/1/2025, CITY makes up to the following
max contributions:
o Medical/Dental — $2304/mo
o Vision — No change. City paid benefit.
• Cafeteria Plan /Flexible Benefits Plan Contributions:

Effective 7/1/2026, CITY makes up to the following
max contributions:
o Medical/Dental — $2534/mo
o Vision — No change. City paid benefit.
• Opt -Out Cash -in -lieu: No changes.

Article 10

11. On -call
Compensation
and Call-back
Pay
Salary Adjustments:
• Accrual increased from 8 to 10 hours.
• Non-exempt remote active duty provided minimum of
1 hour of compensatory time.
• Language updated to remove outdated/obsolete
language.

Article 11

12. Alcohol and
Drug Use Policy
Renamed Drug and Alcohol Use Policy
Article 12

13. Immediate
Family
Language updated to remove outdated/obsolete language.

Article 13

14. Bereavement
Leave
No changes.

Article 14

15. Probationary
Period
No changes.

Article 15

16. Progressive
Discipline
Language updated to remove outdated/obsolete language.

Article 16

17. Personnel Rules
Renamed Personnel Policies and Procedures Manual
Language updated to remove outdated/obsolete language.

Article 17

18. Late Starts
No changes.

Article 18
12/08/2025 City Council Agenda
224

19. Reserved
Article 19

20. Reserved
Article 20

21. Benefits
Committee
No changes.

Article 20

22. Confidential
Employees
No changes.

Article 21

23. Full
Understanding
Modification
and Waiver
No changes.

Article 22

24. Severability
No changes.

Article 23

25. Provision of Law
No changes.

Article 24

26. Association
Representative
Provision/
Release Time
No changes.

Article 25

27. Reserved
Article 27

28. Mediation
Updated language to reference Chapter XVIII — Grievance Procedures of the Personnel Policies and Procedures Manual.

Article 28

29. Retirement
No changes.

Article 29

30. 4/10 Flex
Schedule
No changes.

Article 30

31. Tuition
Reimbursement
No changes.

Article 31

32. Catastrophic
Leave Policy
No changes.

Article 32
12/08/2025 City Council Agenda
225

33. Work Release
Program
No changes.

Article 33

34. Family and
Medical Leave
Act (FMLA)
No changes.

Article 34

35. Section 125 Plan
Language updated to remove outdated/obsolete language.

Article 35

36. Reserved
Article 36

37. Life Insurance
No changes.

Article 37

38. Vacation Leave
Updated language to reference Chapter XIII, Section 2 — Attendance and Leaves of the Personnel Policies and
Procedures Manual.

Article 38

39. Health
Retirement
Savings Plan
No changes
Article 39

40. Me Too Clause
No changes.

Article 40
Exhibit
A
General
Employees of
the City of
Yucaipa
Updated salary table.

MOU
Exhibit
B
4/10 Work
Schedule
Policies and
Procedures
No changes.

MOU
Exhibit
C
Catastrophic
Leave Donation
Policy
No changes.

MOU
12/08/2025 City Council Agenda
226

Negotiated
Rules, Policies &
Procedures
Chapter V — Compensation.
• Section 14. Call -Back Pay.
o Language updates reflect MOU Article 11
changes.
• Section 15. On -Call Compensation.
o Language to mirror MOU Article 11.

Chapter VII — Safety Equipment — Boot/Shoe Allowance.
• Language updates reflect current City practice.

Chapter VI — Benefits.
• Section 3. Cafeteria Plan / Flexible Savings Plan.
o Language updates reflect MOU Article 11
changes.
• Section 4. Deferred Compensation Plan.
o Increased City match from 3% to 4.5%.

Chapter XIV — Holidays.
• Floating Holiday.
o Language updates reflect MOU Article 9
changes
Chapter XIX — Disciplinary Procedures.
• Introduction.
o Language added to reflect current City
procedure.
• Section 3.
o Language added to reflect current City
procedure.
• Section 4.
o Language added to reflect current City
procedure.

City Personnel
Policies and
Procedures
Manual
12/08/2025 City Council Agenda
227

IT IS SO AGREED:

City of Yucaipa Yuca ►�iCify Employees Associatio
.4 t k1zj
Jennifer Crawf i d, Interim City Manager J
J.- 1/4inc--
Philli . hite, Finance Director
uh
11 g
Cherie nson, HR/Risk Manager
12/08/2025 City Council Agenda
228

CITY (�/N,
pi/4

AGENDA REPORT
DATE: December 8, 2025
TO: Honorable Mayor and City Council
FROM: Grant Malinowski, Fire Chief
SUBJECT: FY26 Budget Adjustments — Fire Department
Item No. 8
RECOMMENDATION:

That the City Council:

1. Authorize a $160,000 increase to the fire apparatus maintenance budget; and

2. Approve an increase of $150,000 to the Fire Apparatus Solutions purchase order; and

3. Approve an increase of $30,000 to the Yeager's Diesel purchase order.

BACKGROUND/DISCUSSION:

The majority of the Yucaipa Fire Department (YFD) fire engine fleet has exceeded their expected frontline and reserve lifespans but remain in service. As a result, repair needs have significantly increased in volume coupled with the industry trend of increasing repair costs. Combined with the increased operational demand due to rising call volumes and unit hour utilization, the equipment maintenance budget has been depleted more quickly than anticipated. Accordingly, staff recommends an increase of $160,000 to the maintenance budget to adequately fund engine repairs keeping them in service for the remainder of the fiscal year.

Increases to FY26 purchase orders for Yeager and Fire Apparatus Solutions have reached the threshold requiring City Council approval. Staff request authorization to increase the purchase orders from $100,000 to $250,000 for Fire Apparatus Solutions and from $20,000 to $50,000 for Yeager's Diesel.

FISCAL IMPACT:

The recommendations result in an increased cost of $160,000 in the Public Safety Fund which is supplemented by a Fire Fund transfer.

Approved b,
12/08/2025 City Council Agenda
229

Item No.

AGENDA REPORT
DATE: December 8, 2025
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineer Scott Washburn, Deputy Director of Public Works
Todd Gutjahr, Public Works Analyst
9 SUBJECT: Award of Contract — Yucaipa Community Park and Bryant Glen Sports Park Tree Trimming Project - Project No. 11246
RECOMMENDATION:

That the City Council:

2. Approve the amount of $12,000 for staff costs associated with bid contract preparation, contract administration and inspections for a total project budget in the amount of $114,495; and

3. Authorize the Interim City Manager or her designee to administer the distribution of the contract contingency; and

4. Approve the contract specifications prepared for this project.

BACKGROUND/DISCUSSION:

On June 23, 2025, the City Council approved and authorized four contracts for On -Call Tree Trimming Services with four separate contractors West Coast Arborists, Inc. (WCA), Ace Tree Enterprises, Inc., United Pacific Services, Inc., and Mariposa Tree Management, Inc. Each of the four contracts were for the amount of $25,000 per year for FY26 and FY27. The contracts were awarded as a result of a Request for Qualifications/Proposals issued by the City requesting vendors to submit their qualifications, certifications and cost rate sheet information for tree trimming services. The scope of work in the awarded contracts is for on -call tree trimming services for trees in the public right-of-way and on City owned facilities within the City, which may include roadway center medians, parks, public facilities, City owned properties, open space, street trees, 12/08/2025 City Council Agenda
230

and public easements. Tree trimming addresses the appearance and shape of the tree, and also improves the structural integrity of the tree which results in enhanced public safety.

Following the award of these contracts, City staff met internally to discuss the condition of the trees located at the Community Park and Bryant Glen Sports Complex. Staff found that the trees at this public facility had not been thoroughly trimmed for over 10 years. In reviewing the cost rate sheets provided by the four on -call contractors, staff found that WCA's cost rates for trimming trees were lower than the other on -call contractors and as a result, City staff reached out to WCA to request a quote for trimming 725 trees of various sizes at the Yucaipa Community Park and Bryant Glen Sports Complex.

At the October 27, 2025, City Council Meeting, staff recommended a contract amendment to the contract with WCA in the amount of $118,000 for tree trimming services at the Yucaipa Community Park and the Bryant Glen Sports Complex. With the proposed $118,000 contract amendment and the estimated administrative/inspection costs in the amount of $5,500, the total cost to complete the work was in the amount of $123,500.

The City Council did not approve the contract amendment and directed staff to publicly advertise the tree trimming work for competitive bids as a stand-alone project. The Yucaipa Community Park and Bryant Glen Sports Park Tree Trimming Project - Project No. 11246 (Project) was created as a stand-alone maintenance project pursuant to the City Council's direction.

The Project was prioritized over other maintenance projects and the contract specifications were prepared by staff and advertised for bids. On November 20, 2025, six (6) sealed bids were received from tree trimming contractors and opened as follows:

Bidder
Bid Amount
Mariposa Tree Management, Inc. of Irwindale, CA
$105,550.00
West Coast Arborists, Inc. of Indio, CA
102,495.00
Julian Tree Care, Inc. of Richmond, CA (1)
234,515.00
Rancho Tree Service of Bakersfield, CA
119,983.59
Rolling Green, Inc. of San Bernardino, CA
356,817.00
JPS Tree Service, LLC of Pontiac, MI
293,375.00
(1) Bid was deemed unresponsive due to incomplete documentation WCA is the apparent lowest responsible bidder. Staff has reviewed the bid documents and determined that the documents meet the requirements of the contract specifications. The contractor has confirmed their ability to commence work at specific locations based on impacts to City operations and the public during normal business hours. WCA has completed similar projects in the past for the City of Yucaipa and other municipalities and their work has been deemed satisfactory. As a result, staff recommends that the City Council award the contract to WCA in the amount of $102,495.

With the additional administrative costs associated with the creation of a stand-alone project, preparation of contract bid documents and the costs to publicly advertise the Project in accordance 12/08/2025 City Council Agenda
231

with the City's Purchasing Policy and Procedure, the total estimated administrative/inspection costs for the Project is approximately $12,000 resulting in a total estimated cost of $114,495.

Over the next few years, staff will be working with the City's Landscape Architect and the City's on -call tree trimming contractors to develop a thorough City-wide tree trimming program to improve public safety by reducing hazards from falling branches/trees, ensure clear passage for vehicles and pedestrians by maintaining necessary clearances, and support the health and longevity of the urban forest. Effective tree management also protects infrastructure, such as power lines, prevents costly damage to property from tree -related incidents, and enhances the overall aesthetic and environmental quality of the community.

FISCAL IMPACT:

The recommendations result in a fiscal impact of $114,495 which is included in the General Fund FY26 Budget.

Attachments:

1. Bid Summary

2. Contract Agreement
Approved by:
12/08/2025 City Council Agenda
232

ATTACHMENT 1
12/08/2025 City Council Agenda
233

Yucaipa Community Park and Bryant Glen Sports Park Tree Trimming Project - Project No. 11246 Bid Opening Date: 11/20/25
Engineer's Estimate
$120,000
Mariposa Tree Management
6232 Santos Diaz St.

Irwindale, CA 91702
West Coast Arborist, Inc.
43712 Jackson St.

Indio, CA 92201
Julian Tree Care Inc.
561 Juliga Woods St.

Richmond, CA 94804 **
Rancho Tree Service
4700 Stockdale Hwy
Bakersfield, CA 93309
Rolling Green Inc
401 W 4th St
San Bernardino, CA 92401
JPS Tree Service LLC
50 E Longfellow Ave
Pontiac, MI 48340
Item
No.

Item Description
Qty
Unit Item Price
Unit Price
Extension
Unit Price
Extension
Unit Price
Extension
Unit Price
Extension
Unit Price
Extension
Unit Price
Extension
1 Mobilization
1 LS
$0.00
$0.00
$0.00
$0.00
$10,000.00
$10,000.00
$0.00
$0.00
$5,000.00
$5,000.00
$5,000.00
$5,000.00
2 Tree trimming service for weight reduction over
structures, clearance for buildings and parking lots, and structural trimming of all trees (0-12 in. DBH)
183
Each
$100.00
$18,300.00
$65.00
$11,895.00
$215.00
$39,345.00
$88.28
$16,155.24
$208.00
$38,064.00
$375.00
$68,625.00
3 Tree trimming service for weight reduction over
structures, clearance for buildings and parking lots, and structural trimming of all trees (13-24 in. DBH)
185
Each
$150.00
$27,750.00
$160.00
$29,600.00
$340.00
$62,900.00
$182.05
$33,679.25
$519.00
$96,015.00
$400.00
$74,000.00
4 Tree trimming service for weight reduction over structures, clearance for buildings and parking lots, and structural trimming of all trees (25+ in. DBH)
77 Each
$250.00
$19,250.00
$275.00
$21,175.00
$575.00
$44,275.00
$308.97
$23,790.69
$1,095.00
$84,315.00
$475.00
$36,575.00
5 Tree trimming service for weight reduction over structures, clearance for buildings and parking lots, and structural trimming of all trees (0-12 in. DBH)
79 Each
$100.00
$7,900.00
$65.00
$5,135.00
$340.00
$26,860.00
$88.28
$6,974.12
$208.00
$16,432.00
$375.00
$29,625.00
6 Tree trimming service for weight reduction over structures, clearance for buildings and parking lots, and structural trimming of all trees (13-24 in. DBH)
179
Each
$150.00
$26,850.00
$160.00
$28,640.00
$215.00
$38,485.00
$182.05
$32,586.95
$519.00
$92,901.00
$400.00
$71,600.00
7 Tree trimming service for weight reduction over structures, clearance for buildings and parking lots, and structural trimming of all trees 25+ in. DBH)
22 Each
$250.00
$5,500.00
$275.00
$6,050.00
$575.00
$12,650.00
$308.97
$6,797.34
$1,095.00
$24,090.00
$475.00
$10,450.00
Total
$105,550.00
Total
$102,495.00
Total
$234,515.00
Total
$119,983.59
Total
$356,817.00
Total
$295,875.00
** Julian Tree Care Inc.'s bid was deemed not responsive due to missing required documents 12/08/2025 City Council Agenda
234 1

ATTACHMENT 2
12/08/2025 City Council Agenda
235

AGREEMENT
THIS AGREEMENT is made and entered into this 88th day of December. 2025 by and between the City of Yucaipa, a municipal corporation, hereinafter referred to as "City", and West Coast Arborists, Inc.
located at 43712 Jackson St.

Contractor / Company Name Street Address
Indio
City
CA 92201 (510) 256-7009 hereinafter referred to as "Contractor".

State Zip Code Phone
PROJECT: Yucaipa Community Park and Bryant Glen Sports Park Tree Trimming Project - Project No. 11246
WITNESSETH, in this consideration of their covenants, the parties hereto agree as follows:

The contract documents for the Project shall consist of the Notice Inviting Sealed Bids, Instructions to Bidders, Proposal, General Specifications, Standard Specifications, Special Provisions, Plans, and all referenced specifications and appendices; together with this Agreement and all required bonds, insurance certificates, permits, notices, and affidavits; and also including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to insure its completion in an acceptable manner (collectively, the "Contract Documents"). The Contract Documents are made a part hereof as though fully set forth herein.

In consideration of such work, City agrees to pay Contractor and Contractor agrees to accept the sum of One Hundred Two Thousand, Four Hundred Ninety -Five Dollars and No/Cents, ($102,495.00) in the manner provided in the Contract Documents and subject to adjustment provided therein.

Concurrently with the execution of this Agreement, Contractor shall file with the City the bonds and certificates of insurance specified in the Contract Documents and subject to adjustment provided therein.

This Contract shall not be assigned without the written permission of the City Council.

IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written.

ATTEST: CITY OF YUCAIPA
A Municipal Corporation
Ana Sauseda, Date Jennifer Crawford, Interim City Date
Director of General Manager
Services/City Clerk
FUNDS AVAILABLE: CONTRACTOR:

Phillip White,
Director of Finance
Fermin G. Preciado
Director of Development
Services/City Engineer
APPROVED AS TO FORM:

West Coast Arborists, Inc. Date
Steven Graham Pacifico, City Attorney
12/08/2025 City Council Agenda
236

Item No. 10

AGENDA REPORT
DATE: December 8, 2025
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineer Scott Washburn, Deputy Director of Public Works
Todd Gutjahr, Public Works Analyst Nr7"
SUBJECT: Award of Contract — Replacement/Installation of Carpet and Flooring at the Scherer Community Center Project — Project No. 11228
RECOMMENDATION:

That the City Council:

1. Award and authorize the Interim City Manager to execute a contract and the Interim City Manager or her designee to administer the terms of the contract to the lowest responsible bidder, Del Mar Floor Covering, Inc. of Ontario, CA in the amount of $55,000 for the Replacement/Installation of Carpet and Flooring at the Scherer Community Center Project — Project No. 11228 (Project); and

3. Authorize the Interim City Manager or her designee to administer the distribution of the construction contract contingency; and

4. Approve the contract specifications prepared for this project.

BACKGROUND/DISCUSSION:

Over the last 20 years, the City has completed several renovations at the Scherer Community Center and Nutrition Center facilities including painting, kitchen and American Disability Act (ADA) upgrades, storage upgrades, plumbing upgrades, HVAC replacement, electrical system upgrades, flooring replacement, roof replacement (2004), the replacement of windows and doors (2006), parking lot improvements (2008), wood floor replacement in the Scherer Community Center (2017), replacement of the Nutrition Center Kitchen flooring and replacement of the commercial water heater (2020).

The approved FY26 Capital Improvement Program (CIP) includes multiple projects funded through the Community Development Block Grant (CDBG Program). The CDBG Program provides funding 12/08/2025 City Council Agenda
237

for pedestrian and transit related improvements such as sidewalk, ADA curb ramps and bus stop improvements. The CDBG Program also funds improvements to public facilities and public buildings. In 2024, staff recommended, and Council approved the submittal of an application requesting CDBG Program funding to replace the flooring and carpet in the Scherer Community Center (Center). The current flooring in the Center is over 20 years old and is showing wear due to heavy use, including cracking in the tile and ripping in the carpet. The City's application requesting the amount of $80,000 in CDBG Program funding was subsequently approved.

The contract specifications to replace the flooring were prepared by staff and advertised for construction bids in October of 2025. On November 20, 2025, four (4) sealed bids were received from flooring contractors and opened as follows:

Bidder
Bid Amount
Perfection Painting Corporation of Santa Clarita, CA
$117,000
Coastal Construction Team of Encino, CA
108,700
Del Mar Floor Covering, Inc. of Ontario, CA
55,000
Construction Station Flooring & Design of Yucaipa, CA (1) 103,801
Engineers Estimate
$80,000
(1) Construction Station Flooring & Design's bid was deemed not responsive.

Del Mar Floor Covering, Inc. (Del Mar Floor) is the apparent lowest responsible bidder. Staff has reviewed the bid documents and determined that the documents meet the requirements of the contract specifications. The contractor has confirmed their ability to commence work at specific buildings based on impacts to the public during normal business hours. Del Mar Floor has completed similar projects in the past for other municipalities and as part of the reference check process, their work has been deemed satisfactory. As a result, staff recommends that City Council award the contract to Del Mar Floor in the amount of $55,000.

FISCAL IMPACT:

The recommendations result in a fiscal impact for the Project cost in the amount of $71,000, which is included in the adopted FY26 CIP Budget.

Attachments:

1. Bid Summary

2. Contract Agreement
Approved by:
12/08/2025 City Council Agenda
238

ATTACHMENT 1
12/08/2025 City Council Agenda
239

Replacement/Installation of Carpet and Flooring at the Scherer Community Center — Project No. 11228 Bid Opening Date: 11/20/25
Perfection Painting Corp
Engineer's Estimate
24820 Orchard Village
$120,000
Santa Clarita, CA 91355
Coastal Construction Team
4924 Balboa Bld 4461
Encino, CA 91316
Del Mar Floor Covering, Inc.

PO Box 4183
Ontario, CA 91761
Construction Station
Flooring/Design
33145 Yucaipa Blvd
Yucaipa, CA 92399 ••
Item
No.

Item Description
City
Unit Item Price
Unit Price
Extension
Unit Price
Extension
Unit Price
Extension
Unit Price
Extension
1 Mobilization
1 LS
$3,000.00
$3,000.00
$2,000.00
52,000.00
$2,750.00
$2,750.00
$0.00
$0.00
2 Remove and dispose of all existing flooring (sheet
vinyl/carpet) and wood/rubber cove base.
1 LS
$15,000.00
$15,000.00
$10,000.00
$10,000.00
$2,750.00
$2,750.00
$6,125.00
$6,125.00
3 Installation of carpet tiles (material and labor) -
pattern TBD (approximately 1,341 square feet)
I
LS
$16,000.00
$16,000.00
$11,400.00
$11,400.00
$11,000.00
$11,000.00
$7,960.00
$7,960.00
4 Clean and prepare existing floor for new flooring
installation
1 LS
53,000.00
$3,000.00
$4,000.00
54,000.00
54,500.00
$4,500.00
$5,250.00
$5,250.00
5 Removal and replacement of existing furniture
1 LS
53,000.00
$3,000.00
$3,500.00
$3,500.00
$500.00
$500.00
$8,640.00
$8,640.00
6 Installation of vinyl transitions - pattern TBD
(approximately 12 linear feet)
1 LS
5500.00
$500.00
$1,500.00
51,500.00
$500.00
$500.00
5450.00
$450.00
7 Installation of new cove base (standard 6" rubber/vinyl baseboard) - pattern TBD
1 LS
$1,500.00
51,500.00
52,500.00
$2,500.00
$5,500.00
$5,500.00
$3,264.00
$3,264.00
8 Installation of new LVT (material and labor) - pattern TBD (approximately 4,866 square feet)
I
LS
$58,000.00
$58,000.00
$55,800.00
$55,800.00
$16,500.00
$16,500.00
$59,392.00
$59,392.00
9 Clean and prepare existing floor for new flooring
installation
1 LS
$10,000.00
$10,000.00
$11,000.00
$11,000.00
$4,500.00
$4,500.00
$3,920.00
$3,920.00
10 Removal and replacement of existing furniture
1 LS
$5,000.00
$5,000.00
$3,000.00
53,000.00
5500.00
$500.00
$6,700.00
$6,700.00
11 Installation of new cove base (standard 6" rubber/vinyl baseboard) - pattern TBD (approximately 200 linear feet) 1 LS
$1,000.00
$1,000.00
$2,500.00
$2,500.00
$5,500.00
$5,500.00
$1,800.00
$1,800.00
12 Installation of vinyl transitions - pattern TBD
(approximately 6 linear feet)
1 LS
$1,000.00
$1,000.00
$1,500.00
$1,500.00
$500.00
5500.00
$350.00
$350.00
Total
$117,000.00
Total
$108,700.00
Total
$55,000.00
Total
$103,851.00
•• Construction Station Flooring and Design's bid was deemed not responsive 12/08/2025 City Council Agenda
240 1

ATTACHMENT 2
12/08/2025 City Council Agenda
241

AGREEMENT
THIS AGREEMENT is made and entered into this 8th day of December, 2025 by and between the City of Yucaipa, a municipal corporation, hereinafter referred to as "City", and Del Mar Floor Covering, Inc.
, located at PO Box 4183
Contractor / Company Name Street Address
Ontario
City
CA 91761 (909) 331-6637 hereinafter referred to as "Contractor".

State Zip Code Phone
PROJECT: Replacement/Installation of Carpet and Flooring at the Scherer Community Center — Proiect No. 11228.

WITNESSETH, in this consideration of their covenants, the parties hereto agree as follows:

In consideration of such work, City agrees to pay Contractor and Contractor agrees to accept the sum of Fifty - Five Thousand Dollars and No/Cents, ($55,000.00) in the manner provided in the Contract Documents and subject to adjustment provided therein.

This Contract shall not be assigned without the written permission of the City Council.

IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written.

ATTEST: CITY OF YUCAIPA
A Municipal Corporation
Ana Sauseda,
Director of General
Services/City Clerk
Date
Jennifer Crawford, Interim City Date
Manager
FUNDS AVAILABLE: CONTRACTOR:

Phillip White,
Director of Finance
Fermin G. Preciado
Director of Development
Services/City Engineer
APPROVED AS TO FORM:

Del Mar Floor Coverings, Inc. Date
Steven Graham Pacifico, City Attorney
12/08/2025 City Council Agenda
242

Item No. 11

AGENDA REPORT
DATE: December 8, 2025
TO: Honorable Mayor and City Council
FROM: Fermin Preciado, Director of Development Services/City Engineer Benjamin J. Matlock, Deputy Director of Community Development/City Planner SUBJECT: Contract Amendment No. 1 — Planning Staffing Services RECOMMENDATION:

That the City Council authorize the Interim City Manager to execute Contract Amendment No. 1 with Michael Baker International, increasing their contract by $75,000 for a total not to exceed amount of $150,000 to provide contract planning staff services.

BACKGROUND/DISCUSSION:

The City's Planning Division consists of 6 full-time positions, including a Community Development Director (vacant since 2019), a Deputy Director, two Associate Planners, a Land Use Permit Technician, and an Administrative Assistant. Towards the end of summer 2025, the Planning Division had two vacancies occur — one that was planned, an Associate Planner that went on maternity leave, and one that was unplanned when an Associate Planner moved away and resigned.

To ensure continuity, staff reached out to several firms that provide planning services staffing support to manage the City's workload. Michael Baker International was able to quickly provide a qualified contract planner, and a contract was executed on August 4, 2025, pursuant to the Purchasing Policy.

However, maintaining adequate staff support until the Associate Planner returns from maternity leave is necessary to ensure appropriate level of service to the community. This continuity is recommended to be provided by the continued contract service. Therefore, a contract amendment is proposed that would allow for the continued staffing resource until the Associate Planner returns from maternity leave.

FISCAL IMPACT:

The recommendation results in an increased cost of $75,000 which is included in FY 2026 Budget through vacant authorized positions.

Attachment(s):

1. Amendment No. 1 - Michael Baker International
Approved by:
12/08/2025 City Council Agenda
243

ATTACHMENT 1
12/08/2025 City Council Agenda
244

Docusign Envelope ID: 1 E040D18-79C1-42CD-95DF-7563AC9ACBAF AMENDMENT NO. 1 TO "PROFESSIONAL SERVICES AGREEMENT FOR PROFESSIONAL SERVICES"
THIS AMENDMENT, made and entered into this 4th day of August 2025, by and between Michael Baker, hereinafter called "CONSULTANT," and City of Yucaipa, a municipal corporation, hereinafter called "City,"
NOW, THEREFORE, CONSULTANT and CITY mutually agree as follows:

Subject to the terms and conditions of the original agreement dated August 4, 2025, between subject CONSULTANT and the City of Yucaipa, Amendment No. 1 to the original agreement shall be as follows for the additional contract design services.

Original Agreement Amount $ 75,000
Amendment No. 1 $ 75,000
Revised Agreement Amount $ 150,000.00
CITY Fee and Payment Thereof
The CITY will pay the CONSULTANT for services rendered in the total amount NOT TO EXCEED $150,000.00. This payment covers additional work for the contract planner services, including providing services at the front counter and processing both current planning entitlements of varying complexities and plan checks.

IN WITNESS WHEREOF, the parties hereto have executed this agreement on date indicated below.

CONSULTANT: CITY OF YUCAIPA
A Municipal Corporation
,—Signed by:

F y+lAJAA Wfrilitt 11/14/2025
`1GlainPtaieWInternational, Inc.

ATTEST:

Ana V. Sauseda, MMC Director of
General Services / City Clerk
Steven Graham Pacifico, City Attorney
Jennifer Crawford, Interim City Date
Manager
Signed by:
6cDD233O O2c4CQ...

Phillip White, Director of Finance
11/20/2025
Date
&XViiit&
igned by:

Pruiaoto
Fermtn"UuRectado, Director of 11 / 18/2025
Development Services / City Engineer Date
"—Signed by:

I t (bcL 11 / 17/2025
`lieVeRffilittbeputy Director of Date
Community Development / City Planner
12/08/2025 City Council Agenda
245

Docusign Envelope ID: 1 E040D18-79C1-42CD-95DF-7563AC9ACBAF

PROFESSIONAL SERVICES AGREEMENT

BY AND BETWEEN

THE CITY OF YUCAIPA

A CALIFORNIA MUNICIPAL CORPORATION
AND

MICHAEL BAKER INTERNATIONAL
12/08/2025 City Council Agenda
00091740.2
246

Docusign Envelope ID: 1E040D18-79C1-42CD-95DF-7563AC9ACBAF

PROFESSIONAL SERVICES AGREEMENT

FOR PROFESSIONAL SERVICES

BETWEEN THE CITY OF YUCAIPA AND MICHAEL BAKER INTERNATIONAL THIS PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made and entered into this 4th day of August, 2025 ("Effective Date"), by and between the CITY OF Yucaipa ("City"), a California municipal corporation and MICHAEL BAKER INTERNATIONAL, ("Consultant").

For the purposes of this Agreement, City and Consultant are sometimes hereinafter referred to as "Party" and hereinafter collectively referred to as the "Parties."

RECITALS

1. City has sought by direct contract the performance of Professional Services defined and described particularly in Section 2, "Scope of Services and Schedule of Performance" of this Agreement.

2. Consultant was selected by City to perform those services.

3. Consultant was selected by City on the basis of Consultant's demonstrated competence and the professional qualifications necessary for the satisfactory performance of the services required.

4. City has authority to enter into this Agreement and the City Manager has authority to execute this Agreement.

5. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Section 2 "Scope of Services" of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, for and in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:

SECTION 1. TERM OF AGREEMENT
(a) Subject to the provisions of Section 21 "Termination of Agreement" of this Agreement, the Term of this Agreement is through June 30, 2026, commencing on Effective Date, unless otherwise extended by written agreement of the Parties. (b) The City Manager may, in his or her sole discretion, unilaterally exercise an option to extend the Agreement on a month -to -month basis following expiration on the same terms and conditions, including compensation as set forth in Section 4 "Compensation." bi►.',Ae2L5I agcCp ncil Agenda
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Docusign Envelope ID: 1 E040D18-79C1-42CD-95DF-7563AC9ACBAF (c) Consultant acknowledges that the Agreement term may extend over multiple City fiscal years, and that work and compensation under this Agreement is contingent on the City Council appropriating funding for and authorizing such work and compensation for those fiscal years. This Agreement may be terminated by the City Manager at the end of a fiscal year when sufficient funding is not appropriated and authorized for the subsequent fiscal year. City is not obligated to pay Consultant for any amounts not duly appropriated and authorized by City Council.

SECTION 2. SCOPE OF SERVICES
Subject to this Agreement, all addendums and exhibits attached and incorporated hereto, Consultant agrees to perform the services and tasks set forth in Exhibit "A," "Scope of Services" (hereinafter, the "Services"), and the City agrees to retain and does hereby retain Consultant for the Services.

SECTION 3. ADDITIONAL SERVICES
Consultant shall not be compensated for any work rendered in connection with its performance of this Agreement that are in addition to or outside of the Services unless such additional services are authorized in advance and in writing in accordance with Section 25 "Administration and Implementation" or Section 27 "Amendment" of this Agreement. If and when such additional work is authorized, such additional work shall be deemed to be part of the Services.

SECTION 4. COMPENSATION
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in Exhibit "B" "Compensation" and made a part of this Agreement by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $75,000 ("Not to Exceed Amount"), unless additional compensation is approved in writing in accordance with Section 25 "Administration and Implementation" or Section 27 "Amendment" of this Agreement.
(b) Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.
(c) If this Agreement is extended pursuant to Section 1 "Term of Agreement," the City shall pay the same rates specified in Exhibit `B" "Compensation." 1000J12 ,31 fii 9u2ci1 Agenda
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Docusign Envelope ID: 1E040D18-79C1-42CD-95DF-7563AC9ACBAF SECTION 5. METHOD OF PAYMENT AND INVOICING
(a) Payment shall be made in accordance with City's usual accounting procedures upon receipt and approval of an itemized invoice setting forth the services performed. The invoices shall be delivered to City at the address set forth in Section 23, "Notices" hereof. Under no circumstances shall the total amount paid to Consultant under this Agreement exceed the City Manager's authority without approval by the City Council. (b) Consultant shall submit within 30 days of the end of each month a complete and accurate written itemized invoice for services performed and/or goods provided. The invoice must be in a format approved by City. In order to receive payment, Consultant shall submit to City an itemized invoice, on a monthly basis, for services performed pursuant to this Agreement. Each itemized invoice shall identify at the top of the first page, the Not to Exceed Amount (as set by Section 4(a) above), the total amount billed to date, the services rendered during the billing period, and the amount due for the statement invoice for which reimbursement is sought in the statement invoice. The invoice shall detail charges by the following categories: labor (by sub -category), travel, materials, equipment, supplies, and sub consultant contracts. Sub consultant charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in Section 4(a) and Exhibit "B" include payment of labor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of tasks performed and the amount of time incurred for or allocated to that task. City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. (c) Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant's correct and undisputed invoice. (d) The Parties estimate that performance of this Agreement will be accomplished without an increase in the Not to Exceed Amount. Consultant shall notify the City in writing whenever it has reason to believe that the costs the Consultant expects to incur under this Agreement in the following sixty (60) days, when added to all costs previously incurred, will exceed eighty percent (80%) of the Not to Exceed Amount specified herein. As part of the notification, the Consultant shall provide the City with a revised estimate of the total cost of performing this Agreement.

CpjlvTg Off cil Agenda
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Docusign Envelope ID: 1E040D18-79C1-42CD-95DF-7563AC9ACBAF SECTION 6. INSPECTION AND FINAL ACCEPTANCE
City may inspect and accept or reject any of Consultant's work under this Agreement, either during performance or when completed. City shall reject or finally accept Consultant's work within sixty (60) days after submitted to City. City shall reject work by a timely written explanation, otherwise Consultant's work shall be deemed to have been accepted. City's acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as amount to fraud. Acceptance of any of Consultant's work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Section 17 "Indemnification" and Section 18 "Insurance."
SECTION 7. OWNERSHIP OF DOCUMENTS
All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Consultant in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Consultant. Upon completion, expiration or termination of this Agreement, Consultant shall turn over to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents.

If and to the extent that City utilizes for any purpose not related to this Agreement any maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents prepared, developed or discovered by Consultant in the course of providing the Services pursuant to this Agreement, Consultant's guarantees and warranties in Section 11 "Standard of Performance" of this Agreement shall not extend to such use of the maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents.

SECTION 8. INTELLECTUAL PROPERTY RIGHTS ASSIGNMENT
For no additional compensation, Consultant hereby assigns to City all of Consultant's rights, title, and interest in and to the content of all deliverable materials created by Consultant or its employees, agents, or sub consultants, including copyrights, in connection with the Services performed under this Agreement. Consultant shall promptly execute and deliver, and shall cause its employees, agents, and sub consultants to promptly execute and deliver, upon request by the City or any of its successors or assigns at any time and without further compensation of any kind, any power of attorney, assignment, application for copyright, patent, trademark or other intellectual property right protection, or other papers or instruments which may be necessary or desirable to fully secure, perfect or otherwise protect to or for the City, its successors and assigns, all right, title and interest in and to the content of the deliverable materials. For purposes of this section deliverable materials includes all works, tangible or not, created under this Agreement 1 ilal12 '2 Cp v6112 cil Agenda
250

Docusign Envelope ID: 1 E040D18-79C1-42CD-95DF-7563AC9ACBAF including, without limitation, documents, material, data, reports, manuals, specifications, artwork, drawings, sketches, computer programs and databases, schematics, photographs, video and audiovisual recordings, sound recordings, marks, logos, graphic designs, notes, website, domain names, inventions, processes, formulas matters and combinations thereof, and all forms of intellectual property. The provisions of this paragraph are binding on the successors, assigns and heirs of Consultant and shall survive the termination of Consultant's Services under this Agreement.

SECTION 9. CONSULTANT'S BOOKS AND RECORDS
(a) Consultant shall maintain any and all documents and records demonstrating or relating to Consultant's performance of the Services. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the Services provided by Consultant pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures. (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be .provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Consultant's address indicated for receipt of notices, "Section 23," of this Agreement.
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Consultant's business, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be granted to City, as well as to its successors in interest and authorized representatives.

SECTION 10. INDEPENDENT CONTRACTOR
(a) Consultant is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Consultant shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under paggg4cil Agenda
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Docusign Envelope ID: 1 E040D18-79C1-42CD-95DF-7563AC9ACBAF this Agreement or is otherwise expressly conferred in writing by City. (b) The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Consultant or any of Consultant's officers, employees, sub consultants or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant's officers, employees, or agents are in any manner officials, officers, employees or agents of City. (c) Neither Consultant, nor any of Consultant's officers, employees or agents, shall obtain any rights to retirement, health care, workers' compensation, disability, or any other benefits which may otherwise accrue to City's employees. Consultant expressly waives any claim Consultant may have to any such rights.

SECTION 11. STANDARD OF PERFORMANCE
Consultant represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Consultant under this Agreement, and shall use such skill, prudence, and diligence as other members of Consultant's profession commonly possess and exercise. In addition to the general standards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit "A" "Scope of Services" that shall also be applicable to Consultant's work under this Agreement. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.

SECTION 12. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Consultant shall at all times observe and comply with all such laws, ordinances and regulations, and shall be solely responsible for any failure to comply with all applicable laws, ordinances and regulations. Consultant represents and warrants that Consultant has obtained or shall promptly obtain all necessary licenses to perform the Services set forth in this Agreement and that such licenses are in good standing, including but not limited to obtaining a City business license. Consultant further represents and warrants that the services provided herein shall conform to all ordinances, policies and practices of the City. Neither City, nor any elected or appointed yzawlpq gscil Agenda
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Docusign Envelope ID: 1E040D18-79C1-42CD-95DF-7563AC9ACBAF boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Consultant to comply with this section.

SECTION 13. PREVAILING WAGE LAWS
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects. To the extent applicable, Consultant shall defend, indemnify, and hold the City, its elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.

SECTION 14. NONDISCRIMINATION
Consultant and subconsultants shall not unlawfully discriminate, harass, or allow harassment against any person because of sex, sexual orientation, gender, gender identity, gender expression, reproductive health decision -making, race, color, religious creed, marital status, ancestry, national origin, medical condition, genetic information, age, disability (mental and physical), or military or veteran status in connection with or related to the performance of this Agreement. Consultant and subconsultants shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, § 12900 et seq.) and the applicable regulations promulgated thereunder (Cal. Code of Regs, tit. 2, § 7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, § 12990 (a)- (f), are incorporated into this Agreement by reference and made a part hereof as set for in full (Cal.

Code of Regs, tit. 2, § 7285.0, et seq.). Consultant shall include the non-discrimination and compliance provisions of this section in all subcontracts to perform work under this Agreement.

SECTION 15. CONFLICTS OF INTEREST
(a) Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant's performance of the Services. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. (b) City understands and acknowledges that Consultant is, as of the date of execution of this Agreement, independently involved in the performance of non -related services for other governmental agencies and private parties. Consultant is unaware of any stated position of f4c wqucil Agenda
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Docusign Envelope ID: 1E040D18-79C1-42CD-95DF-7563AC9ACBAF City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. (c) City understands and acknowledges that Consultant will, perform non -related services for other governmental agencies and private parties following the completion of the Services under this Agreement. Any such future service shall not be considered a conflict of interest for purposes of this section.

SECTION 16. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law. (b) Consultant, its officers, employees, agents or sub consultants, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or sub consultant of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of Consultant's conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or sub consultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

SECTION 17. INDEMNIFICATION
(a) To the fullest extent permitted by law, Consultant shall indemnify, protect, defend (with legal counsel reasonably selected by the City) and hold harmless City and any and all of its elected and appointed officials, officers, employees, representatives and agents l gai 3E W6o cil Agenda
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Docusign Envelope ID: 1E040D18-79C1-42CD-95DF-7563AC9ACBAF ("Indemnified Parties") from and against any and all claims, actions and proceedings (whether at law or equity, administrative or judicial), demands, orders, judgments, losses, injuries (including, without limitation, injury to or death of an employee of Consultant or sub consultants), liabilities of every kind (including, without limitation, incidental and consequential damages, court costs, and litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and cost of investigation), damages, costs and expenses, including attorney's fees and costs, (collectively "Claims") that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part performance of Services by Consultant, its officers, agents, employees, representatives, sub consultants, anyone directly or indirectly employed by any of them, or anyone that they control.

Consultant's duty to indemnify, protect, defend and hold harmless Indemnified Parties, shall not include any Claims resulting from the sole negligence or willful misconduct of the Indemnified Parties.
(b) Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every sub consultant, subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement naming the Indemnified Parties as additional indemnitees.

In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this section.

Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this Agreement and this section.

SECTION 18. INSURANCE
Consultant agrees to obtain and maintain in full force and effect during the Term of this Agreement the insurance policies set forth in Exhibit "C" "Insurance" and made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content.

These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Consultant agrees to provide City with copies of required policies upon request.

SECTION 19. ASSIGNMENT
The expertise and experience of Consultant are material considerations for this Agreement.

City has an interest in the qualifications and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant under this Agreement. In recognition of that interest, Consultant shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Consultant's duties or obligations under this Agreement without the prior written consent of the City, which may be given in the sole and absolute discretion of the City Manager. Any attempted assignment shall be ineffective, null and void, and shall constitute ya,n25 pit Ecrlyil Agenda
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Docusign Envelope ID: 1E040D18-79C1-42CD-95DF-7563AC9ACBAF a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement pursuant to Section 21 "Termination of Agreement." City acknowledges, however, that Consultant, in the performance of its duties pursuant to this Agreement, may utilize sub consultants.

If in the performance of its duties Consultant utilizes sub consultants or subcontractors, Consultant covenants that subcontracts, if any, shall contain a provision making sub consultants or subcontractors subject to all provisions stipulated in this Agreement, including without limitation, the insurance obligations set forth in Section 18 "Insurance." The Consultant acknowledges and agrees that the City is an intended beneficiary of any work performedby any sub consultant or subcontractor for purposes of establishing a duty of care between any sub consultant or subcontractor and the City.

SECTION 20. CONTINUITY OF PERSONNEL
Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff and subcontractors / sub consultants, if any, assigned to perform the Services.

Consultant shall notify City of any changes in Consultant's staff and subcontractors/sub consultants, if any, assigned to perform the Services prior to and during any such performance.

SECTION 21. TERMINATION OF AGREEMENT
(a) City may terminate this Agreement in its sole and absolute discretion, with or without cause, at any time by giving written notice of termination to Consultant. In the event such notice is given, Consultant shall cease immediately all work in progress. (b) Consultant may terminate this Agreement for cause at any time upon thirty (30) days written notice of termination to City.
(c) If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant, or City may terminate this Agreement immediately upon written notice.
(d) Upon termination of this Agreement by either Consultant or City, all property belonging exclusively to City which is in Consultant's possession shall be returned to City. Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in Section 5 "Method of Payment and Invoicing" of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 5 "Method of Payment and Invoicing" of this Agreement. (e) Upon written notice, City may suspend all or any portion of Consultant's performance under this Agreement at its sole option and for its convenience for a reasonable period of time not to exceed six (6) months. City will pay to Consultant a sum equivalent to the reasonable value of the services satisfactorily provided up to the date of suspension. City le/MW.,0,4 pitg6tulneil Agenda
256

Docusign Envelope ID: 1E040D18-79C1-42CD-95DF-7563AC9ACBAF may rescind the suspension prior to or at six (6) months by providing Consultant with written notice of the rescission, at which time Consultant would be required to resume performance in compliance with the terms and provisions of this Agreement. Consultant will be entitled to an extension of time to complete performance under this Agreement equal to the length of the suspension unless otherwise agreed to in writing by the Parties.

SECTION 22. EXCUSABLE DELAYS
Neither Party shall be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of either Party. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.

SECTION 23. NOTICES.

All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or certified mail, postage prepaid and return receipt requested, addressed as follows:

To City:

To Consultant:

City of Yucaipa
Attn: Benjamin Matlock, Deputy Director of
Community Development / City Planner
34272 Yucaipa Boulevard
Yucaipa, CA. 92399
Michael Baker International
Attn: Fareeha Kibriya
3760 Kilroy Airport Way, Suite 270
Long Beach, CA. 90806
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.

SECTION 24. AUTHORITY TO EXECUTE.

The person or persons executing this Agreement on behalf of Consultant represents and warrants that he/she/they has/have the authority to so execute this Agreement and to bind Consultant to the performance of its obligations hereunder. 131111; riz52cor'`veit c 1 Agenda
257

Docusign Envelope ID: 1 E040D18-79C1-42CD-95DF-7563AC9ACBAF SECTION 25. ADMINISTRATION AND IMPLEMENTATION.

This Agreement shall be administered and executed by the City Manager or his or her designated representative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 27 "Amendment" and the City Manager's contracting authority under the Yucaipa Municipal Code.

SECTION 26. BINDING EFFECT.

This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.

SECTION 27. AMENDMENT.

No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Consultant and by City. The City Manager shall have the authority to approve any amendment to this Agreement if the total compensation under this Agreement, as amended, would not exceed the City Manager's contracting authority. All other amendments shall be approved by the City Council. The Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void.

SECTION 28. WAIVER.

Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement.

Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement.

SECTION 29. LAW TO GOVERN; VENUE.

This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of San Bernardino, California. In the event of litigation in a U.S.

District Court, venue shall lie exclusively in the Central District of California, in San Bernardino.

SECTION 30. ATTORNEY'S FEES, COSTS AND EXPENSES.

In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.
i&80awl wort i1 Agenda
258

Docusign Envelope ID: 1 E040D18-79C1-42CD-95DF-7563AC9ACBAF SECTION 31. ENTIRE AGREEMENT.

This Agreement, including the attached exhibits and addendums, along with any amendments thereto, is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.

SECTION 32. SEVERABILITY.

If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).

SECTION 33. INCORPORATION AND CONFLICTING TERMS.
(a) The following documents are incorporated and made part of this Agreement by this reference:

1. All exhibits and addendums

2. All amendments

3. Consultant's proposal, if any

4. Any laws, regulations, requirements, or restrictions, applicable to the funding source used by City to pay Consultant for any portion of work done under Agreement ("Funding Restrictions")
(b) The documents listed above shall be referred to collectively as the "Agreement Documents." The Agreement Documents are intended to be complementary, and a requirement in one Document is effective as if it appeared in all the Documents. In the event of a conflict between any of the Agreement Documents, the Documents shall be given effect in the following order: Funding Restrictions, Amendments (most recent first), this Agreement, Insurance requirements, exhibits and addendums, and Consultant's proposal. Where the requirements of one Document are more stringent then another the more stringent shall govern.

SECTION 34. TIME OF THE ESSENCE.

Time is of the essence for each and every provision of this Agreement. iiiblO ®a5IIago,4ii1 Agenda
259

Docusign Envelope ID: 1 E040D18-79C1-42CD-95DF-7563AC9ACBAF

PROFESSIONAL SERVICES AGREEMENT

FOR PROFESSIONAL SERVICES

BETWEEN THE CITY OF YUCAIPA AND MICHAEL BAKER INTERNATIONAL IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first -above written.

CITY OF YUCAIPA
Signed by:
,¢,�1l "
�,w r��.aito(,t. 8/5/2025
`-9&sDEu9 i f7u94F4...

Benjamin Matlock, Deputy Director of
Community Development /City Planner
Signed by:
t,VlMllit f r o 8/5/2025
J347IHsruV/e4OU..

Fermin G. Preciado, Director of
Development Services / City Engineer
"—Signed by:
juAk irx (Y W( 12025
—BoF i lo3z92054CD
Jennifer Crawford, Interim City Manager

CONSULTANT
By:

Signed by:

F artAka 61r1tia15/2025
‘,---E5CASE8GC9E24A7...

Its: Vice President
bD6�7' 2 2) City Council Agenda
Signature Page
260

Docusign Envelope ID: 1 E040D18-79C1-42CD-95DF-7563AC9ACBAF EXHIBIT "A"

SCOPE OF SERVICES
[See Attached Proposal]
00091740.2
VAN 5./c1Y5@ MS87vices
Page I 1
261

Docusign Envelope ID: 1E040D18-79C1-42CD-95DF-7563AC9ACBAF EXHIBIT "B"

COMPENSATION
Compensation for the Services shall not exceed $75,000 ("Not to Exceed Amount") [See Attached Proposal[
0009 1740.2

Page 1 ends

Yucaipa City CouncilDecember 8, 2025

Yucaipa City Council
December 8, 2025