Item No. 6
AGENDA REPORT
DATE: December 8, 2025
TO: Honorable Mayor and City Council
FROM: Phillip White, Director of Finance
Ryan Blackerby, Deputy Director o mance'f1)c.
SUBJECT: Fiscal Year 2025-26 System Contracts Authorized by Staff - October 2025 RECOMMENDATION:
That the City Council receive and file a report on the Fiscal Year 2025-26 (FY26) contracts authorized by staff during October 2025.
BACKGROUND/DISCUSSION:
At a recent meeting, the City Council requested that staff provide a report on staff authorized contracts.
Attachment 1 contains a list of contracts compiled by first querying Tyler Munis for 1) contracts entered into Tyler Munis from October 1, 2025 through October 31, 2025, and 2) contracts with FY26 amounts greater than $0, a revised amount greater than the original amount, and modified in Tyler Munis within the same date range (to capture any additional contracts amended within the date range).
Both outputs were filtered to remove contracts that staff had already indicated in Tyler Munis as having received City Council authorization, as well as contracts that had not yet been "posted" or "approved" in the system (indicating a level or review still pending). Secondly, this list was distributed to City Department Heads to review and confirm all contracts listed should be presented to the City Council and to ensure there were no contracts missing.
Though the City uses standardized templates and processes for most contracts, there is no centralized, electronic system for contract creation and execution. Tyler Munis, however, has tools for managing contracts after they are executed and entered into the system. Munis, therefore, is the best source of centralized data for this report, though it introduces certain limitations. Munis can only report on contracts that have been entered into the system by staff. As such, executed contracts not entered into Munis would be absent from the report. Similarly, dates that are used to query contracts in Munis may not reflect actual contract dates. As an example, the "Entry Date" in Munis does not reflect the date the contract was executed. Modifications made to a contract record in Munis may be technical in nature and not actually reflect a change in the contract document or agreement itself. Staff has made efforts to overcome these and similar limitations and present all contracts that meet the criteria to the City Council in an inclusive manner, but it is reasonably possible that these and similar limitations of the system affect the results.
An additional consideration is that contract records in Munis are used to represent a variety of authoritative documents that guide a relationship between the City and a third party, when helpful for financial management. Therefore, the results may include documents that many may not consider to be contracts such as license agreements, terms and conditions or other documents that are standard to sign or agree to when making a purchase with a vendor.
The contracts in Attachment 1 were authorized by staff members consistent with the Purchasing Authority Limits in Section 2.24.012 of the Yucaipa Municipal Code, "Purchasing Levels and Approval Authority".
FISCAL IMPACT:
There is no direct fiscal impact.
Attachment(s):
1. Contract Listing - October 2025
Approved by. 1 D-- (ice - .) �,,
ATTACHMENT 1
New or Modified Contracts Authorized by Staff in October 2025 Contract
Vendor
Dept/Loc
Description
Description
Year
Original Total
Revised Total
21278 (Original)
ASTON CARTER INC(11769)
Accounting
STAFFING SERVICES
2026
$ 6,000.00
$ 23,088.00
21297 (Original)
MTI ENTERPRISES INC(12603)
CS - YPAC
SEUSSICAL PREFORMANCE AT
YPAC
2026
$ 6,760.00
$ 6,760.00
21299 (Original)
DIVERSIFIED PROTECTIVE
SERVICES INC(12527)
CS - YPAC
SECURITY SERVICES FOR
YPAC/SPEVTS
2026
$ 14,000.00
$ 14,000.00
21300 (Original)
ALL OVER AGAIN PRODUCTIONS
LLC(12412)
CS - YPAC
11/16/25 JAMES GARNER
TRIBUTE TO JOHNNY CASH
YPAC
2026
$ 9,964.00
$ 9,964.00
21301 (Original)
BRENDA OLSON(10253)
CS - Sports &
Comm.
Center/Gym
YCC OILS & YOGA INSTRUCTOR
2026
$ -
$ -
21303 (Original)
MAGNOLIA ENVIRONMENTAL
LLC(11907)
Engineering
Survey & Testing for
Lead/Asbestos
2026
$ 2,296.00
$ 2,296.00
21304 (Original)
CALIMESA TECH
SERVICES(11297)
CS - Special Events
POWER SERVICES/EQUIPMENT
FOR SPECIAL EVENTS
2026
$ 35,000.00
$ 35,000.00
21305 (Original)
SCOTT FOSTER(12423)
CS - Sports &
Comm.
Center/Gym
ADULT AND PEDIATRIC FIRST
IAD/CPR/AEDINSTRUCTOR
2026
$ -
$ -
21306 (Original)
MTI ENTERPRISES INC(12603)
CS - YPAC
MATILDA PREFORMANCE AT
YPAC
2026
$ 5,457.00
$ 5,457.00
21307 (Original)
MTI ENTERPRISES INC(12603)
CS - YPAC
SWEENY TODD PREFORMANCE
AT YPAC
2026
$ 6,685.00
$ 6,685.00
21311 (Original)
CWFC INC(10562)
Engineering
7th St PB Fencing- Phase III
2026
$ 23,550.00
$ 23,550.00
21312 (Original)
RIVERSIDE PERSONNEL
SERVICE INC(10169)
Accounting
TEMPORARY STAFFING
SERVICES
2026
$ 35,000.00
$ 35,000.00
21314 (Original)
KYM V. CALDWELL(10212)
CS - Sports &
Comm.
Center/Gym
YCC DOG OBEDIENCE
INSTRUCTOR
2026
$ -
$ -
New or Modified Contracts Authorized by Staff in October 2025 Contract
Vendor
Dept/Loc
Description
Description
Year
Original Total
Revised Total
21318 (Original)
SHARON SIM-
MORRISON(12675)
CD - Economic
Development
Commercial Facade
2026
$ 10,000.00
$ 10,000.00
21320 (Original)
MTI ENTERPRISES INC(12603)
CS - YPAC
Fiddler on the Roof Performance
YPAC
2026
$ 8,510.00
$ 8,510.00
21321 (Original)
JACK WRIGHT(12674)
CS - YPAC
NEIL DIAMOND SUPERSTAR:
Perf. Rental 110225
2026
$ 10,254.00
$ 10,254.00