CITY OF
Item No. 5
AGENDA REPORT
DATE: January 12, 2026
TO: Honorable Mayor and City Council
FROM: Phillip White, Director of Finance
Ryan Blackerby, Deputy Director of mance �$
SUBJECT: Fiscal Year 2025-26 System Contracts Authorized by Staff - November 2025 RECOMMENDATION:
That the City Council receive and file a report on the Fiscal Year 2025-26 (FY26) contracts authorized by staff during November 2025.
BACKGROUND/DISCUSSION:
At a recent meeting, the City Council requested that staff provide a report on staff authorized contracts.
Attachment 1 contains a list of contracts compiled by first querying Tyler Munis for 1) contracts entered into Tyler Munis from November 1, 2025 through November 30, 2025, and 2) contracts with FY26 amounts greater than $0, a revised amount greater than the original amount, and modified in Tyler Munis within the same date range (to capture any additional contracts amended within the date range). Both outputs were filtered to remove contracts that staff had already indicated in Tyler Munis as having received City Council authorization, as well as contracts that had not yet been "posted" or "approved" in the system (indicating a level of review still pending).
Though the City uses standardized templates and processes for most contracts, there is no centralized, electronic system for contract creation and execution. Tyler Munis, however, has tools for managing contracts after they are executed and entered into the system. Munis, therefore, is the best source of centralized data for this report, though it introduces certain limitations. Munis can only report on contracts that have been entered into the system by staff. As such, executed contracts not entered into Munis would be absent from the report. Similarly, dates that are used to query contracts in Munis may not reflect actual contract dates. As an example, the "Entry Date" in Munis does not reflect the date the contract was executed. Modifications made to a contract record in Munis may be technical in nature and not actually reflect a change in the contract document or agreement itself. Staff has made efforts to overcome some of these limitations and present all contracts to the City Council in an inclusive manner, but these and similar limitations of the system do affect the results.
An additional consideration is that contract records in Munis are used to represent a variety of authoritative documents that guide a relationship between the City and a third party, when helpful for financial management. Therefore, the results may include documents that many may not consider to
be contracts such as license agreements, terms and conditions or other documents that are standard to sign or agree to when making a purchase with a vendor.
The contracts in Attachment 1 were authorized by staff members consistent with the Purchasing Authority Limits in Section 2.24.012 of the Yucaipa Municipal Code, "Purchasing Levels and Approval Authority".
FISCAL IMPACT:
The recommendation does not result in a fiscal impact.
Attachment(s):
1. New or Modified System Contracts Authorized by Staff in November 2025 Approved by: /
ATTACHMENT 1
New or Modified System Contracts Authorized by Staff in November 2025 Contract
Vendor
De t/Loc Description
Description
Year
Original Total
Revised Total
21324 (Original)
M&J PAUL ENTERPRISES INC(11792)
CS - Special Events
AUTUMNFEST HAUNTED HOUSE &
INFLATABLE JUMPERS
2026
7,995.00
7,995.00
21325 (Original)
JEFF CLARK HEAVY EQUIPMENT REPAIR
I N C 12462
Public Works
Heavy Equipment & Machinery Repairs
2026
24,500.00
24,500.00
21326 (Original)
SAN BERNARDINO COUNTY FIRE
PROTECTION DISTRICT(10075)
Fire
Protection/Paramedic
Svcs
SBCFPD LEASE CONTRACT
2026
32.00 32.00
21329 (Original)
ALL PURPOSE FIRE EXT. CORP(10063)
Public Works
TEST, REFILL, CERTIFY ALL FIRE
EXTINGUISHERS
2026
5,000.00
5,000.00
21333 (Original)
GEMINI TIMING LLC(12320)
CS - Special Events
TIMING COMPANY FOR 5K RUN SERIES
2026
25,000.00
25,000.00
21334 (Original)
VERONICA POWELL(12676)
CS - YPAC
HAT DECORATING INSTRUCTOR
2026
0.00 0.00
21335 (Original)
CALIFORNIA DEPT OF FORESTRY & FIRE
PROTECTION 10146
Public Works
WEED ABATEMENT
2026
10,000.00
10,000.00
21225 (Original)
MTI ENTERPRISES INC(12603)
CS -YPAC
LITTLE WOMEN PREFORMANCE AT YPAC
2026
6,685.00
7,044.68
21297 (Original)
I MTI ENTERPRISES INC(12603)
CS - YPAC
ISEUSSICAL PREFORMANCE AT YPAC
2026
6,760.00
6,838.75
21320 (Original)
I MTI ENTERPRISES INC(12603)
CS - YPAC
I Fiddler on the Roof Performance YPAC
2026
8,510.00
8,558.75