CIT), OF
STAFF REPORT
Item No. 11
DATE: March 23, 2026
TO: Honorable Mayor and City Council
FROM: Dr. Sean M. Moore, City Manager '` /
PREPARED BY: Ana V. Sauseda, Director of Gehe 1 Services/City Clerk,4t1,!Y SUBJECT: Community Activity Grant Program (CAG) Guidelines, Funding Levels for CAG and Not -for -Profit Organizations Funding for Fiscal Year (FY) 26/27 RECOMMENDATION:
That the City Council:
1. Approve the CAG Application Review Ad -Hoc Committee recommendation that the FY 26/27 Guidelines remain the same; and
2. Approve the Committee's recommendation to include $40,000 for in-kind/fee waivers and $20,000 for financial requests for the FY 26/27 CAG cycle; and Approve the Committee's recommendation to include $40,000 for Not -for -Profit organizations funding for FY 26/27; or
4. Provide further direction to staff.
BACKGROUND/DISCUSSION:
The CAG program was established in 2010. Council implemented the CAG program to support the efforts of local non-profit 501(c) agencies/organizations that provide valuable services, programs and/or events to Yucaipa residents; ensure that projects/programs that benefit the community were funded; and to enhance the overall accountability and justification of how City funds were spent. The overall intent of the CAG program was not to sustain local ongoing programs or services but to supply the "seed money" to support the creation and launch of new programs, services and/or events in the community.
Since the creation of the CAG program, the guidelines have been reviewed and refined annually, as necessary, by the City Council. The purpose is to afford the City Council with an opportunity to review the CAG program and direct staff as appropriate. The current CAG guidelines adopted by Council are included as Attachment 2 for review and consideration.
The awarded grant recipients must submit a detailed follow-up financial accountability report within one month following the event/project in order to remain eligible for future funding.
On November 27, 2023, the Council adopted Resolution No. 2023-46 creating the CAG Application Review Ad -Hoc Committee for the purpose of reviewing the guidelines, funding levels, Not -for - Profit funding allocations to be included in the budget, and to review CAG applications submitted by local non -profits for recommendation to the entire City Council.
In addition to the CAG, in 2015, the City Council approved allocating funds for certain community organizations through the budget process versus the CAG program since the program(s)/event(s) were held on an annual basis and benefit City services. Community programs funded through the budget process versus the CAG will be included in the draft FY 26/27 Budget for Council consideration. The Committee reviewed the current list of organizations/programs that are funded in the adopted budget and are recommending a decrease in funding as follows for FY 26/27:
Not -for -Profit Funding Allocations
Current Funding Proposed Funding
Organization
Program/Event
FY 25/26
FY 26/27
Contingency
Operations
$
20,000
20,000
FSA
Senior Nutrition Prog.
$
8,500
8,500
FSA Redlands
Yucaipa Outreach Prog.
$
5,000
-------
Interfaith
Food for the Needy
$
3,000
-------
Rotary Club
Christmas Parade
$
1,000
1,000
YAPS
Spay & Neuter Voucher Prog.
$
10,000
10,000
Yucaipa/Calimesa
Veterans Day Ceremony
$
500
500
Veterans Committee
Total Funding
$
48,000
$40,000
At its meeting on March 9, 2026, the CAG Application Review Ad Hoc Committee met and is recommending the following for City Council consideration and approval:
• Fiscal Year 2026/2027 Budget funding levels to remain the same. o $20,000 for financial grant requests (financial awards will be distributed as a one-time payment)
o $40,000 for in-kind/fee waiver requests (in-kind/fee waiver awards may include the waiver of costs associated with City Facility rentals, traffic management, or overtime/reassigned staff)
• Guidelines for FY 26/27 to remain the same.
• Approve the proposed Not -for -Profit funding allocations for FY 26/27 as outlined in the staff report.
• Update the application to require organizations to provide program/event goals.
City Council direction pertaining to the CAG program guidelines will be implemented during the FY 26/27 CAG cycle and funding levels will be included in the draft FY 26/27 Budget. If approved by City Council, the FY 26/27 CAG Program will be announced, and applications will be brought before Council in June for review and consideration.
FISCAL IMPACT:
The recommendations do not result in a current fiscal impact but will, however, be included in the draft FY 26/27 Budget. For the draft FY 26/27 Budget, recommendation 2 will program $60,000 and recommendation 3 will program $40,000, both in the general fund.
Attachment(s):
1. Awarded CAG's 2010 to Current (financial only)
2. CAG Guidelines
ATTACHMENT 1
(:ITV DI
Community Activity Grant - TRACKER
Fiscal Yrs zoio/11< through aoa5/26
FY zoio/xi FY zoii/n FY 2.012/13 FY 201344 FY 2014/15 FY 201546 FY 2ox6/x7 FY z017/18 FY 2oi8/iq FY zoiq/zo FY zozo/zx FY zozx/zz FY 2022,/z3 FY 2o23/24 FY 2024/25 FY zo2,5/26 Total Awarded Applicant
Description of Event(s)
Financial Awards
4th of July Celebration
4th of July Celebration
Committee
$6,000
$6,000
Audio Vision Radio Reading
Radio Reading Services for the Blind
Svcs For The Blind, Inc.
$3,000
$3,000
$6,000
Family Promise of
_
Yu ioa/Cal'
Operational Expenses
$2,000
$2,000
Yucaipa Outreach Project (also
_
_
Budgeted - Non -Department, Not -for -
Family Service Association of
Profit Funding Account
$5,000
$4,000
$2,000
$5,000
$3,587
$3,500
$2,000
$2,500
$27,587
Housing Assistancs/Advocacy
Redlands
$3,000
Roof for Storage Shed
$1,000
$1,000
Children's Garden
$2,500
$2,500
$1,875
$2,000
$1,500
$8,875
Gardenworksforkids
Autism Patio Cover
$1,000
$1,000
Cement Walkway for Wheelchair
Access
$1,500
$1,500
Grape Point Fellowship/First
Love Yucaipa
Baptist Church Yucaipa
$4,000
$4,000
Mesa View Middle School
Destination Imagination Global Finals
$1,500
$1,500
Redlands Bicycle Classic, Inc.
Yucaipa Circuit Race
$165
$700
$165
Rotary Club of Yucaipa
Christmas Parade
$700
Smiles For Seniors
Foundation
Low Income Senior Assistance
$5,000
$4,000
$4,0001
$4,000
$4,000
$3,587
$2,800
$3,0001
$3,000
$3,000
$36,387
Spartans FC
YVYSO/Spartans Cup
$1,800
$1,800
Our Neighbors Clothing Closet
The Well Outreach Center
Program (Assistance to Students &
Families)
1 $1,000
$2,000
$3,000
$3,000
Valley Elementary School
Leadership Day Event
$1,000
$750
$1,000
$1,500
$4,250
Yucaipa Animal Placement
EZ-UP Tents and Tables
Society (YAPS)
$1200
$1,200
BMX Park Upgrades
Yucaipa BMX
$9,580
$9,580
-
_
-
Replacement of Loaner BMX Bikes
$3,000
$3,000
Yucaipa Community
Install Brick Pavers in Support of the
Foundation
Arts
$4,000
1 $4,000
Elks National Hoop Shoot Free Throw
Yucaipa Elks Lodge #2389
Program
$1,000
$1,000
$1,300
$960
$1.90
$I,899
$1,200
$500
$500
$6,460
Yucaipa/Calimesa Family
Various Improvements
$2,500
$1,8751
$2,5001
$2,000
$1,600
$10,475
Cil'Y OF
Community Activity Grant - TRACKER
Fiscal Yrs aoio/ii through 2025/26
FYzotn/tt FYzmt/tz FYzotz/tv FYzmahw F'Vzmw/tc FYzntc/t6 FYzm6/tn FYzmn/tR FVzmR/tn FYzmn/zn FVznzn/zt FYznzt/zz. FYznzz/zz FVznzzh.w FYznzw/zc F1'znzc/z6 Total Awarded Applicant
Description of
Financial Awards
Assistance
Computer Hardware & Service
Contracts
$1,680
$1,680
YHS Baseball Team to travel to NC for
Yucaipa High School
NHSI Invitational
$1,000
$1,000
Yucaipa Pickleball Inc.
Clinics and Play
$2,450
$2,820
$1,100
$5,270
Yucaipa Valley Gem &
Youth Classess for Sciences,
Mineral Society
Silversmithing, Faceting, etc.
$2,500
$1,875
$4,375
Teaching Children About History
Proaram
$4,850
$4,850
Yucaipa Valley Historical
Society
Decades Book
$2,500
$2,500
Firestation Museum
$3,500
$3,500
Yucaipa Valley Lions Club
4th of July Celebration
$500
$500
Yucaipa Valley Welfare, Inc.
Security Cameras
$2,500
$2,500
Yucaipa Valley Wine Alliance
American Viticultural Area
$3,035
$3,035
Yucaipa Youth Basketball
2023/24 Basketball Season
$1,000
$1,000
Yucaipa Womans Club
Facility Improvements
$5,000
$10,000
$9,500
$6,500
$5,500
$4,000
$6,840
$3,935
$2,951
$3,500
$2,050
$3,000
1 $1,500
$64,276
Fiscal Year Totals L$11,5001 $3,000 $6,350 $11,000 $19,580 $14,500 $17,500 $17,500 $17,500 $17,500 $16,435 $17,500 $18,700 $17,500 $20,000 $18,700 Fianrac am rn -A-1 to tho Tt -.t .lall- Grand Total Awarded) $234,965
ATTACHMENT 2
CAG Community Activity Grant Program Guidelines — FY2026/27 Purpose of the Yucaipa Community Activity Grant Program The purpose of the Yucaipa Community Activity Grant Program is to support the efforts of local non-profit 501(c) agencies/organizations that provide valuable services, programs and/or events to the Yucaipa residents.
Who is eligible for the program?
Applications for the Yucaipa Community Activity Grant will ONLY be accepted from Yucaipa based non-profit 501(c) organizations.
What can be funded?
Local non-profit agencies/organizations may request matching funds for: ongoing programs/services, proposed new programs and/or services, small/large scale special events that meet the established guidelines.
Groups/Programs that are Ineligible?
• Organization is not an established 501(c).
• Organization is located in another community.
• New proposed program, service, or event that is already being provided for in the community. • Program/event will take place in another community.
• Programming for and rental of the Equestrian Center, and the Uptown Park facilities. • Programming for and rental of the Yucaipa Performing Arts Center (YPAC), apart from the Yucaipa High School (YHS) Music and Art Department (production equipment and personnel ineligible).
• The Scherer Community Center will be the only City facility made available to accommodate in-kind/fee waiver requests to hold weekly/monthly meetings.
Requirements and Funding Limitations
• Applicants requesting financial support are required to match the financial award by 100%. For example, if the cost for the proposed program and/or service is $1,000, the applicant's request of $500 must be matched by the same amount (Approved at the April 8, 2024, City Council meeting).
• The application must be complete and contain applicant information, amount of request, proof of eligibility, clear statement of need, target population, program description/scope, outcome measurement, applicant background, experience in program area, and financial capabilities/budget is required to ensure grant funds are used to subsidize and not supplant the program.
• The grant program will be reviewed on a yearly basis during the budget process to analyze funding availability for the upcoming fiscal year. If Council determines that the budget priorities have changed and funds need to be reallocated, the grant amount may be increased, decreased or deemed unavailable for that fiscal year.
• Grant applications requesting financial support will have a firm deadline. • Applications will not be considered when grant funds are depleted. • Grant applications requesting in -kind support will be reviewed and considered as received until funds are depleted.
• Grant awarded funds must be spent during the grant awarded fiscal year. • The awarded grant recipients must submit a detailed follow-up financial accountability report within one month following the event/project in order to remain eligible for future funding.
Payment Process & Accountability Requirements
Upon City Council award, the applicant must provide an invoice for the amount awarded. Once received, the City will initiate the approved payment in full (approx. 30-45 days).
Following receipt of the grant funds and completion of the awarded project, grant recipients must submit to City Council an event reporting financial worksheet within one month following the event/project.
Community Activity Grant Submittal
• Applicants may not submit another application if the funding has not been spent within the effective fiscal year.
Completed grants can be hand delivered to the General Services/City Clerk Department or emailed/mailed to the following address:
City of Yucaipa
Attn: Tara Davis
34272 Yucaipa Blvd.
Yucaipa, CA 92399
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